Instruction/ maintenance manual of the product 150 Xerox
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DocuMate 150 user’ s guide scanner.
DocuMate 150 scanner user’ s guide.
Copyright © 2008 Visioneer , Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed un der the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United S tates and/or other countries and is used under license.
DocuMate 150 Scanne r User’s Guide i Table of Contents T able of Content s Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 150 Scanner .
Table of Contents ii DocuMate 150 Scanner User’s Guide Scanning with the TWAIN Interface Accessing the TWAIN Interf ace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Scanning from the TWAIN Interface .
DocuMate 150 Scanne r User’s Guide 1 We l c o m e Y our new Xerox DocuMate 150 scanner can quickly scan stacks of color , grayscale, and black-and-white documents, up to 8.
Welcome 2 DocuMate 150 Scanner User’s Guide The Xerox DocuMate 150 Scanner Input tray —Holds documents in the scanner . Paper Guides —Adjust to fit the document w idth. ADF cover release —Opens the scanner d oor . Control pa nel —One T ouc h scanning controls.
DocuMate 150 Scanne r User’s Guide 3 Welcome What Y ou Need IBM-comp atible Pentium PC , or AMD equivalent with: • A DVD-ROM drive • An available Univer sal Serial Bus (USB) port •M i c r o s .
Installation 4 DocuMate 150 Scanner User’s Guide Inst allation Installation is a quick, four-step process: 1. Assemble the scan ner 2. Install the sof tware 3.
DocuMate 150 Scanne r User’s Guide 5 Installation S tep 1: Assemble the Scanner 1. Remove the scanner from it s protective foam and plastic bag. 2. Open the ADF cover and ca refully remove any foam particles that may have gotten inside it. 3. Align the tabs on the Input tr ay with the slots inside the scanner and slide the tray down into place.
Installation 6 DocuMate 150 Scanner User’s Guide S tep 2: Inst all the Software All the software you need to use the scanner is on the installation disc. 1. S tart Microsoft Windows and make sure no other applications are running. 2. Insert the installation disc into your computer's DVD-ROM drive.
DocuMate 150 Scanne r User’s Guide 7 Installation 4. On the Main Menu, select In st all Product s . 5. Make sure the boxes for Nuance PaperPort ® and Scanner Driver are checked.
Installation 8 DocuMate 150 Scanner User’s Guide The PaperPort inst allation begins: 1. The Select Language window opens. Click the drop-down menu arrow and select the language to use.
DocuMate 150 Scanne r User’s Guide 9 Installation 5. Select the option you want then click Next . • Full Inst all (OneT o uch and TW AIN) —This is the recommended installation. It inst alls the One T ouch 4.0 software which provides the necessary driver so ftware for the scanner .
Installation 10 DocuMate 150 Scanner User’s Guide 8. STOP when you see the “Complete the installation by connecting your hardwar e” window. Do NOT click OK yet.
DocuMate 150 Scanne r User’s Guide 11 Installation S tep 3: Connect the Power Supply 1. Plug the power supply into the power port on the scanner . 2. Plug the power cord into the power supp ly and into a wall outlet. 3. Now proceed to the next section.
Installation 12 DocuMate 150 Scanner User’s Guide S tep 4: Connect the USB Cable and T urn on the Power The Xerox DocuMate 150 scanner connects to any available USB port. Check your computer ’s m anual for USB port locations. 1. Remove any protective ta pe from the USB cabl e.
DocuMate 150 Scanne r User’s Guide 13 Installation 4. When you’re certain that the sof tware has co mpletely loade d, return to the “Complete the installation by connec ting your hardware” window . Click OK . Y ou can also click More to see a quick over view about accessing and navigating the One T ouch Button Panel.
Installation 14 DocuMate 150 Scanner User’s Guide Additional Applications A vailable with Y our Scanner Y our scanner includes fre e, additional applications as described in the following table. 1. Return to the disc’s Main Menu and click Inst all Product s .
DocuMate 150 Scanne r User’s Guide 15 Installation V iew the User Guides 1. Return to the Main Menu window and click User Guides . The User Guides are in Adobe® Acrobat® PDF fo rmat. If you need to, click Acrobat Reade r to install it now . Follow the instructions on the installation windows.
Installation 16 DocuMate 150 Scanner User’s Guide Register Y our Scanner and Check for Updates Registering your scanne r is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner .
DocuMate 150 Scanne r User’s Guide 17 Scanning Scanning If you selected the recommended Full Install option for your scanner ’s driver (see page 9), then you have several different scannin g options with your Xerox DocuMate 150 scanne r . Each method scans equally well, so use the one with appro priate options for th e item you are scanning.
Scanning 18 DocuMate 150 Scanner User’s Guide Loading Document s to Scan When you press the Scan button, do cuments are scanned using the scan settings indicated by the LED number . The scanned imag es are then sent to a software application on your computer .
DocuMate 150 Scanne r User’s Guide 19 Scanning Scanning from One T ouch One T ouch is your main scanning interface for usin g the scanner . The One T ouch functions on the sca nner mirror the On e T ouch Button Panel on screen.
Scanning 20 DocuMate 150 Scanner User’s Guide Scan from the One T ouch Scanner Buttons Pressing a scanner bu tton scans the item and sends the image to the Destination Application associated wit h the selected function LE D number . 1. Load the docum ents face down with the top of the p ages inserted into the Automatic Document Feeder .
DocuMate 150 Scanne r User’s Guide 21 Scanning Scan from the One T ouch Button Panel Scanning from the button panel on yo ur computer’s screen works like pressing a button on the scanner . The scanner scans the item, then sends the image to the Destination Application indicated by the button’ s icon.
Scanning 22 DocuMate 150 Scanner User’s Guide Using the One T ouch Button Panel The One T ouch Button Panel is your on-screen set of controls for the scanner . Form the panel you can ac cess the hardware settings for your scanner and configur e the One T o uch buttons.
DocuMate 150 Scanne r User’s Guide 23 Scanning Configuring the One T ouch Buttons When you inst alled the scanner , the software configured each One T ouch button with appropr iate settings consisting of: Destination Application , a Scan Configuration , and a File Format .
Scanning 24 DocuMate 150 Scanner User’s Guide Selecting New Settings for a Button The One T ouch Properties window is whe re you can select new settings for the buttons. The button number in the upper-left corner of the One T ouch Properties window corresponds to the 9 functions on the scanner .
DocuMate 150 Scanne r User’s Guide 25 Scanning Select Configuration —The list of available scan configurations for the selected button. The con figuration’ s basic settings include: scanning mode, resolution (dpi), p age size, brightness (Br), an d contrast (Cr).
Scanning 26 DocuMate 150 Scanner User’s Guide 1. OK/Cancel/Apply buttons — OK accepts any changes and closes the window . Apply acce pts any changes but leaves the window open so you can continue making additional changes. Cancel closes the window without acce pting any changes.
DocuMate 150 Scanne r User’s Guide 27 Scanning The Scan Settings T ab 1. On the Scan Configu ration Properties dialo g box, type a name. 2. Select scan settings for th e new scan configuration. Mode —Select a scanning mode: • Black&White to scan in black and white.
Scanning 28 DocuMate 150 Scanner User’s Guide The Page Settings T ab 1. Click the Page Settings tab to select page options. Stand a r d— Click the menu arrow and choose a page size from the list. Custom —Enter the horizontal and vertical p age dimensions in the boxes.
DocuMate 150 Scanne r User’s Guide 29 Scanning • Invert Image —Only available for Black&Whi te Mode, this option reverses the black and whites of an image. • Color Filter —Color filter is the ab ility of your scanner to automatically remove a color from a scanned item.
Scanning 30 DocuMate 150 Scanner User’s Guide The Advanced Settings T ab 1. Click the Advanced Settings tab . The options of the Advanced Settings tab ar e for the Color or Grayscale scanning mode. 2. Drag the sliders to the le ft and right to chang e the color settings.
DocuMate 150 Scanne r User’s Guide 31 Scanning The Device Settings T ab A Device Settings tab is on the Scan Con figurations dialog box when your selected Destination Application sends the scanned image to a printer , fax application, or other device.
Scanning 32 DocuMate 150 Scanner User’s Guide The Storage Options T ab (Archive) A S torage Options tab is on th e Scan Configurations di alog box when the Destination Application is T ransfer to S torage.
DocuMate 150 Scanne r User’s Guide 33 Scanning Editing or Deleting Scan Configurations Editing and deleting is norm ally for the configurations you create, not for your scanner ’s pre -set configurations. T o edit or delete a scan configuration: 1.
Scanning 34 DocuMate 150 Scanner User’s Guide Selecting Document and File Format Options The Document and Fage Format options that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button.
DocuMate 150 Scanne r User’s Guide 35 Scanning T o select a JPEG or PDF file size: 1. Select JPG or PDF as the page format, then righ t-click on the icon. 2. Choose the file size/image quality option for yo ur scanned images. Minimize Size —Smallest file size, lowest image quality .
Scanning 36 DocuMate 150 Scanner User’s Guide T o select a file type for the text format: 1. Select the Destination Application. 2. Right-click on the text format icon. 3. Choose the file type that you want for the text format. Y our selection of a file type pert ains only to the button currently selected on the One T ouch Properties window .
DocuMate 150 Scanne r User’s Guide 37 Scanning Normal PDF —The .nPDF file format used by Adobe Acrobat and OmniPage Pro. This format converts scanned text into PDF with text search and OCR capabilities, plus you can edit the text in a PDF editing program.
Scanning 38 DocuMate 150 Scanner User’s Guide Selecting Options for a Button The One T ouch Options determine the types of Destination Applications available for a button, as well as addi tional options that apply to all of the scanning buttons. T o select options: 1.
DocuMate 150 Scanne r User’s Guide 39 Scanning • Storage and CD-R/W is for either storing scanned documents in a folder , or sending them to a CD burner to create a CD containing the scann ed document s. • Fax and Print is for sending your sca nned document s directly to your printer or fax software for faxing.
Scanning 40 DocuMate 150 Scanner User’s Guide Setting Destination Application Properties The different types of Destination Applications have various properties that you can select. 1. On the One T ouch Properties window , click a De stination Application.
DocuMate 150 Scanne r User’s Guide 41 Scanning T ext Document s Properties These properties ap ply to Microsof t Word, Microsoft Excel ® , and other text editing applications.
Scanning 42 DocuMate 150 Scanner User’s Guide 3. Click Browse to find the application you want to add to the list. When you select the a pplication using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.
DocuMate 150 Scanne r User’s Guide 43 Scanning Storage Properties These properties apply to the Destination Applicati on named T ransfer to S torage. 1. Click the S torage Layout options you want. All document s are in the root —The scanned documents are saved in the root of the folder s pecified in the Storage Location.
Scanning 44 DocuMate 150 Scanner User’s Guide eMail Properties These properties apply to email applications so you ca n specify the folder for documents that you will attach to an email message. 1. Click the Browse button for Folder for stor ing att achment s and choose a folder for your email attachments.
DocuMate 150 Scanne r User’s Guide 45 Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button. Y ou can then use that interface to change the Resolution, Scan Mode, and ot her settings.
Scanning 46 DocuMate 150 Scanner User’s Guide T o Scan Using Configure Before Scan 1. Load the documents face down with their tops pointing into the scanner . 2. Click on the button you set to use the Configure Before Sca n option. In the example shown on the previou s page, the scanning option 9 has been set to use Configure Befo re Scan.
DocuMate 150 Scanne r User’s Guide 47 Scanning Canceling a Configure Before Scan T o cancel a scan af ter scanning has begun: 1. Click on the Cancel button in the scanning progress window . 2. The following window will open ask ing you if you want to cancel the entire job.
Scanning 48 DocuMate 150 Scanner User’s Guide Scanning with Optical Character Recognition (OCR) Optical Character Recogn ition (OCR) converts text and numbers on a scanned page into edit able text and numbers. Y o u can then work with the text and numbers to edit, spell ch eck, change font or type size, sort, calculate, and so forth.
DocuMate 150 Scanne r User’s Guide 49 Scanning Scanning with sPDF or nPDF and Searching for T ext Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF creates a PDF imag e with a searchable text layer . nPDF creates a PDF file that can be ed ited in a PDF ed iting program.
Scanning 50 DocuMate 150 Scanner User’s Guide Scan and Burn to a CD If you have a CD burne r attach ed to your co mputer , you can scan dire ctly from your scanner onto a CD. This feature is available only on computers running Windows XP or Windows V ista.
DocuMate 150 Scanne r User’s Guide 51 Scanning Scanning with Event Forwarding If you want to specify an app lication to use for scanning at the st art of the process, you can use event forwarding. 1. Open th e One T ouch Properties window . 2. Select Still Image Client as the Destination Application.
Scanning 52 DocuMate 150 Scanner User’s Guide Creating an HTML Web Page from Y our Scanned Documents Y ou can convert scanned pages to HTML format for posting directly to your website. 1. Open th e One T ouch Properties window . 2. Select Microsof t Explorer as the Destin ation Applic ation.
DocuMate 150 Scanne r User’s Guide 53 Scanning T ransferring Scanned Document s to Storage With the T ransfer to S torage scanning process, you can sca n document s and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way .
Scanning 54 DocuMate 150 Scanner User’s Guide Scanning to Multiple Archive Folders When scanning to the T r ansfer to S torage destinatio n, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.
DocuMate 150 Scanne r User’s Guide 55 Scanning 7. Click the Sto r ag e Op t i on s tab. This is where you set the different folder locations for the new configurations. 8. Click the Browse button and select the folder you cr eated for storing the scanned documents.
Scanning 56 DocuMate 150 Scanner User’s Guide 13. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for that configuration. The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations.
DocuMate 150 Scanne r User’s Guide 57 Scanning Checking the Hardware and Setting the Lamp Power Saving 1. Right-click on the One T ouch icon and choose Show Hardware from the pop-up m enu. 2. The Hardware Properties dialog box opens and sh ows information about your Xerox DocuMate 150 scanner .
Scanning with the TWAIN Interface 58 DocuMate 150 Scanner User’s Guide Scanning with the TW AIN Interface Y ou can scan from any TW AIN scanning application instead of scanning from the One T ouch buttons on your scanner or the One T ouch button pan e.
DocuMate 150 Scanne r User’s Guide 59 Scanning with the TWAIN Interface Accessing the TW AIN Interface Each TW AIN-compliant software application has its own specific step s to open the TWAIN interface, but the basic pr ocess is the same for most of them.
Scanning with the TWAIN Interface 60 DocuMate 150 Scanner User’s Guide Scanning from the TW AIN Interface The TW AIN interface list s the scann ing options available with your Xerox DocuMate 150 scanner . 1. Adjust the paper guides for the wid th of the pages you’re scanning.
DocuMate 150 Scanne r User’s Guide 61 Scanning with the TWAIN Interface 5. When scanning is complete, click Done to close the TW AIN interface. The scanned images appear in the TW AIN software. This example shows a thumbnail image of a scanned page on the PaperPort desktop.
Scanning with the TWAIN Interface 62 DocuMate 150 Scanner User’s Guide • Filter —The Filter is the ability of your scanner to automatically remove a color from a scanned item.
DocuMate 150 Scanne r User’s Guide 63 Scanning with the TWAIN Interface Display the Device Configuration 1. Click the Xerox DocuMate 150 icon in the top right corner of the TW AIN interface. The Device configuration window opens and shows the information about your scanne r .
Scanning with the WIA Interface 64 DocuMate 150 Scanner User’s Guide Scanning with the WIA Interface Microsoft Windows XP and Windows Vist a include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digit al cameras, and other digit al devices.
DocuMate 150 Scanne r User’s Guide 65 Scanning with the WIA Interface 6. Click Preview to preview the image before scanning. 7. Adjust settings of the pr eviewed image as desired: • Change the button selection for the type of image. • Adjust the custom settings.
Scanning with the WIA Interface 66 DocuMate 150 Scanner User’s Guide Fine T uning Y our Scans Y ou can select new settings before yo u scan an item to fine tune exactly how you want to scan it. 1. On the scan window , click Adjust the quality of the sc anned picture .
DocuMate 150 Scanne r User’s Guide 67 Maintenance Maintenance This section contains inform ation about maintenance , troubl eshooting, uninstalling, scanner specifications, and spare p arts. Clearing Paper Jams If your scanner stops scanning due to a p aper jam in the Automatic Document Feeder , a warning opens af ter a few moment s.
Maintenance 68 DocuMate 150 Scanner User’s Guide Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a user-replaceable p a rt. Problems with documents feeding into the ADF is an indication that the pad is wearing thin. Y ou received a replacement pad in the original scanner box, and you can also order a new one.
DocuMate 150 Scanne r User’s Guide 69 Maintenance T o replace the roller assembly: 1. Open the Automatic Docu ment Feeder cover . 2. T ake out the p aper input tray . 3. The roller is held in place with a lock tab that rotates to lock and unlock it.
Maintenance 70 DocuMate 150 Scanner User’s Guide 7. Insert the right end of the roller into its housing so cket. Make sure the lock tab is facing up and the lock flange is not obstructed. If the gears on the end of the roller do not engage easily , slightly rotate the roller while gently pressing it in to the housing un til you feel them engage.
DocuMate 150 Scanne r User’s Guide 71 Maintenance 10. Insert the scanner ’s input tray back into the slot s in the scanner body . Push the tray back until it is fully seated into position.
Maintenance 72 DocuMate 150 Scanner User’s Guide Problem: With AutoCrop to Original selected, sometimes I get blank p ages, or p a ges with lines. The pages were pr obably scanned in croo ked, or skewed. T o use AutoCrop to Original, the pages must be scanned in straight.
DocuMate 150 Scanne r User’s Guide 73 Maintenance S t atus Light T roubleshooting Codes The status light indicates the cur rent st ate of the scanner . A blue status light indicates the normal state of th e scanner . A red status light indicates that there is a hardware issue.
Maintenance 74 DocuMate 150 Scanner User’s Guide Uninst alling Y our Scanner T o uninst all your DocuMate 150 sc anner , remove the One T ouch 4.0 software, PaperPort, and any other software pr ovided with your scanner . Uninst alling the Scanner and One T ouch Sof tware 1.
DocuMate 150 Scanne r User’s Guide 75 Maintenance Xerox DocuMate 150 Scanner S pecifications Optical resolution 600 x 1200 dpi Bit depth 48-bit color (internal), 16-bit grayscale (internal) Maximum item size 8.5" x 14" Minimum item size 2.
Maintenance 76 DocuMate 150 Scanner User’s Guide Xerox DocuMate 150 Scanner Part s List Please use the following part names and numbers when ordering replacement s for your scanner .
DocuMate 150 Scanne r User’s Guide 77 Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to en sure the continue d safe operation of your machine.
78 DocuMate 150 Scanner User’s Guide Section 3: Operational Safety Information Y our Xerox equipment and supplies have been de signed and tested to meet strict safety requirem ents. These include safety agency examination, approval, and compliance with established environment al standards.
DocuMate 150 Scanne r User’s Guide 79 Section 4: Electrical Information W arning - Electrical Safety Information 1. The power rece ptacle for th e machine must meet the require ments stated on the data plate on the rear of the mach ine.
80 DocuMate 150 Scanner User’s Guide Section 5: Emergency Power Off If any of the following conditions occur , turn off the machine immediately and disconnect the power cable(s) from the electrical outlet(s) .
DocuMate 150 Scanne r User’s Guide 81 Section 8: Regulatory Information Certifications in Europe The CE mark applied to this pr oduct, symbolizes XEROX’s declaration of conformity with the followi.
82 DocuMate 150 Scanner User’s Guide Perchlorate Material - This product may cont ain one or more Perchlo rate- containing devices, such as batteries.
DocuMate 150 Scanne r User’s Guide 83 Section 10: Ilegal Copies USA Congress, by statute, has forbid den the reproduction of the following subjects under cert ain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of ma king such reproductions.
84 DocuMate 150 Scanner User’s Guide 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Paper s that bear any of the following Registrant’s information: Exception: U. S. Army and Navy discharge certificates may be photographed.
DocuMate 150 Scanne r User’s Guide 85 The above list is provided for your co nvenience and assistance, but it is not all inclusive, and no liability is assumed for its completeness or accuracy . In case of doubt, consult your solicitor . Other Countries Copying certain docu ment s may be illegal in your country .
86 DocuMate 150 Scanner User’s Guide.
DocuMate 150 Scanne r User’s Guide 87 Index A ADF cleaning 67 ADF pad assembly replace 68 Advanced Settings Tab 30 Apply button 26 Archive button 53 aspect ratio 31 Autocrop to Original 28, 61 AutoR.
Index 88 DocuMate 150 Scanner User’s Guide M Microsoft Internet Explorer 52 Microsoft Outlook 44 Moire Patterns 28, 62 N Normal PDF 37, 49 nPDF 37, 49 O OCR 35 optical character recognition 48 OCR b.
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An important point after buying a device Xerox 150 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox 150 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox 150 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox 150 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox 150 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox 150, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox 150.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox 150. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox 150 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
