Instruction/ maintenance manual of the product FO-475 Sharp
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OPERATION MANUAL FACSIMILE MODEL FO-475 1. Installation 2. Using the Answering Machine 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11.
W ARRANTY F acsimile Pr oducts Congratulations on Y our Purchase! FOR THE SER VICING OF PRODUCTS PURCHASED IN NEW ZEALAND CONT ACT Y OUR SELLING DEALER/RET AILER OR FOR REFERRAL TO A SER VICE CENTRE, .
QUICK RE FERE NCE GUIDE INSTALLATI ON 1. Conn ect th e ha ndse t as sho wn. 2. Plug the p owe r cord int o a n ea rthe d, 230-2 40 V outl et. 3. P lug o ne en d of t he t e le ph on e li ne i n to th e TEL. LI NE socket on t h e re ar of th e f a x, and the othe r e nd in to yo ur tele ph on e wall socke t .
QUICK RE FERE NCE GUIDE SETTING THE DATE AND TIME ST ART/MEMORY Pre ss: Displa y shows: DATE & T IME SET Press the START/MEMORY key: Enter two dig its for the Day (01 t h rou gh 31). En ter two digits fo r th e Mo nt h (0 1 thro ug h 12). Enter fou r digi ts for the Year (Ex: 1 99 8).
Intro ductio n Welco me, and thank you for choos in g a Sharp facsim ile! T he features an d specifications o f your new Shar p fax are shown be lo w. Aut omatic dial l ing R apid Key Di alli ng: 10 num be rs Sp ee d Dia lling : 20 nu mb ers Me mor y siz e* : 5 12 KB (appro x.
Halft one (g re ysca le ) 64 leve ls Rec ordi ng syste m Th erm a l re cor din g Applicabl e tele phone line Public switche d telephon e networ k Compatibi l ity IT U-T (CCIT T ) G3 mode Configura tio.
Imp ortan t saf ety in formatio n • For your safe ty, if any of your e q uipme nt is not opera ting p roperl y or should any phy sical da mage occur to the e quipm ent wh ere i nterna l parts ma y b.
• Neve r insta ll telepho ne socke ts in wet loca t ions unless t he soc k et i s specific a lly design ed fo r wet loc ation s. • Neve r touch unin sula te d tele pho ne wires or termi na ls unl ess t he tel ep hone line has bee n disconn e c ted at t he net work inte rfa ce .
WARNING NOTI CE : NO calls ca n be made t o or from this fa x dur ing a main s power f ailur e. WARNING Australia n Comm uni cati ons Aut hor ity (ACA) re gul atio ns sta te tha t no unaut horise d cha nge s or modi fic at io ns to t his equi pment are per mi tt ed .
IMPORTANT NOT ICE F OR NEW ZEALAND USERS Please n ote: The grant of a Telepermi t for a n y item of te rmin al equip ment indi c ates onl y that Tele com has accepted that t he item compl ies wit h th e minimu m conditi ons for connection to its network.
Table of Contents 1 Inst allation 1 Unpacking Checkl ist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A Lo ok at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Co nnec tions .
7 S pecial Functi o ns 70 Call e r ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Dist in c tiv e Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Blockin g Rece ption of Unwanted Faxes .
Chapter 1 Install ation Un packin g Checklis t 1. I nstall ation Befor e sett ing up, make sure you ha ve all of the following item s. If any are missing, cont act your dea l e r or re tail er.
A L oo k at the Ope rat ion Panel TEL FAX RECEPTION MODE RESOLUTION FUNCTION DOWN VOLUME UP ANS SPEED DIAL REDIAL SPEAKER 01 02 03 04 05 06 07 08 09 10/POLL ABC DEF JKL MNO GHI TUV WXYZ PQRS ST ART/ME.
RESOLUTIO N key Press this ke y to adj ust t he resol uti on a nd co ntr ast befo re sendi ng or cop yin g a docum en t . VOLUME keys Press these key s to adjust the vol um e of the speak er when th e SPEAK ER key has be en pr esse d, or the vol um e of the ringe r at al l other tim e s.
SPEAKE R key Press this ke y to h ear the li ne and fa x tones th roug h the speake r bef ore send ing a doc um ent, or diall in g a voice num be r. Note : This is not a speaker phone .
Co nn ect ion s Poi nts to keep in mi nd when s etting up Do not place t he mac hine in dire ct sunlight. Do not place the machine ne ar heate r s or air conditioners.
Hand set Conn ect the handse t as shown and place it on the h and set r est . ♦ The ends of the han dset lead are iden tical, so they will go into either socket.
Po wer lead Pl ug the po wer lea d into a 230-24 0 V, 50 Hz, ear thed (3- pron g) AC out le t. ♦ Caution : When disconnectin g the fax, unplu g the telephone line cord before un plugg ing the pow er lead. ♦ Caution : The mains outlet (socket ou tlet) sho uld be ins talled near the equipment and be eas ily access able.
Tele p h o ne li ne cord Inser t one end o f the t e lephon e line cord int o the adapt er. Inse rt the other en d o f the line cord i nto the socke t on the bac k of th e fax ma rke d TEL. LINE . Pl ug t he a d ap te r int o the te le ph o ne so c ke t on the wa ll .
Ex tension phone (optional) I f desire d, you ca n conne ct an ex tensio n phon e to the TEL. SET soc ket on th e fa x . 1 Remove the seal coverin g the TEL.
Origin al Doc umen t Sup port Ro tate the orig ina l do cum e nt sup port so tha t it poi nt s stra igh t out . Pap er Guid e Att ac h the paper gu ide by in sert in g the end s int o the hol es in t he f ront of th e fax as shown.
YES NO! Remove cardboard and tape 1 Pull th e r elease marked PAN EL R ELEA SE toward y ou and op en the operation panel. 2 Remove the packing paper from the paper compar tment. 3 Un w rap the ro ll of fax paper and place it in the compartment. • • Importan t: The roll must be placed so that the leading edge of the pap er unrolls as sh own.
4 Insert the leading edge o f the paper into the paper inlet. Contin ue to push the paper through the in let u ntil it co mes out of the op ening in the fr ont of the fax.
6 A short length of the fax paper will feed out and be cut off. (If this does n’t happen, repeat th e loading pr ocedur e.) No te: The f ax has a built-in anti-cur l mechanism that will help to red uce paper curling pro blems.
En tering Your Name and F ax Number Be fore you can begin using y our fax, you ne e d to ent e r y our name a n d th e te lep ho n e n um ber of your f ax. You also n eed to set the dat e a n d tim e. Once you ent er this in fo rma ti on , it wi ll autom a tica lly ap pear at the t op of each fax page you s end.
3 Press the S TART/MEMORY key. ST ART/MEMORY The d isplay will sho w: ENTER FAX # 4 Enter your fax number by press ing the nu mber keys . Up to 20 digits can be entered. • • To insert a space between digits, pres s the # key. To insert a " +", press the key.
6 Enter your name by pr essing the number keys as shown in the chart belo w. Up to 24 char acters can be enter ed. • • To enter tw o letters in succes sion th at require the s ame key, press th e SPE AKER key after entering the firs t letter to ad vance the curs or.
Set ting th e Date and Time The date and tim e appear in the display and repor ts, an d ar e prin te d at t h e to p of every page yo u t ra n smit. 3 k ey FUNCTI ON key STO P key START/MEMORY key key 1 Press thes e keys : The d isplay w ill show: ENTRY MOD E 2 Press the key three times.
4 Enter a two-dig i t n umber for th e day ("01" to " 31") . Ex am ple: th e 5t h 5 Enter a tw o-digi t number for the month ("01" fo r Janu ary, "02 " for Febru ary, "12" for December, etc.
Sele ctin g th e Rec ept ion Mo de Your fax ha s four m ode s for re ce iv ing inc om ing c al ls and fa xes: TEL mode : This is t he most c onv eni ent m ode for re ce ivi ng ph one cal ls.
Vo lume Ad just ment You can adjust the volume of the speake r and ringer using the UP and DOWN ke ys on t h e opera tion p anel. DO W N key UP key Sp ea ker 1 Press the S PEAKER k ey. SPEAKER DO WN UP 2 Press the UP or DOWN key. or 3 When the display sho ws the desired volume level, press the SPEA KER key to turn off the sp eaker.
DO WN UP Ri nger 1 Press the UP or DOWN key. (Make sur e th e SPEAKER key has not been pressed and th e hands et is not lifted.) • • The ringer will ring once at the selected level , then the date and tim e will reappear in the dis play.
Chapter 2 Using the Answerin g Machine The FO-475’s bui lt-i n answeri ng machine allows you to receive both voic e messag es and fax tra nsm issi ons whi le you are out . When the re cept ion mod e is set to ANS., the answe ri ng mac hin e will autom atic ally a nswe r incom in g calls and pl ay your ou tgoing me ssage .
3 Press the S TART/MEMORY key. 4 Press a number key to select the outg oing message you wan t to r ecord: • • 0 : Genera l outgoin g messag e • • 1 : Box 1 outgoing message • • 2 : Box 2 o.
7 Go back to Step 4 to recor d an outgo ing message for another box, or pr ess the STOP key twice to return to the date and tim e dis play. To l isten t o or e ra se an out go ing mes sag e To l ist e.
O peratin g t he An swe rin g M ach ine Ac tivati n g th e answ ering mach ine Acti vate the answe ring machine before you go out a s follows: Press the R ECEPTION MODE key until the arrow in the disp lay points to AN S . . • • Each outgoing messag e will play (yo u can stop play back by pressing the STOP key).
1 Press the PLA Y/S KIP key. • • If you only wan t to listen to new messages (mess ages no t previou sly listened to) , continue to hold the PLAY/S KIP key dow n for at least two second s. 2 If you want to listen to the messages in a personal box , enter the number of that box by p ress ing the app ropr iate n umber key.
Erasi n g recei v ed messa g es I t is imp ort ant to erase recei ve d messag es afte r you list en to the m to ensure tha t the memory does no t becom e full. Thi s is done as follows: • • Erasing gen eral mess ages : To erase all messages in the Gener al Box, pres s and hold dow n the DE LETE key for at least 2 secon ds.
Da te and time of ICMs Yo u c a n ch eck the dat e a nd time of your receive d messages by pressi ng the p anel ke ys as sho wn bel ow. ♦ The dates and times are also sho wn in the Message List, which can be printed ou t as descr ibed in Chap ter 9.
O ptio na l Answ e ring M ach ine Se ttin gs 2. Answ e ring Mac hi ne FUNCTION 0 Programming a passco de A 3- dig it passc ode c an be pro gra mm ed for e ach of th e boxes. If th is is do ne, the passc ode must be ente red bef ore message s in the bo x can be list ened to o r era sed.
ST OP Fax re ceptio n in boxes I f desire d, y ou can tu rn on t he Fax Box fu nct io n to r e ceiv e faxes i n per sona l b oxes. Whe n a f a x is sent to a persona l bo x, i t will not be printe d out imm edi ately. I nste ad , it will print out when you pla y back the m essa ge s l ef t in the box.
Set ting ICM time Inco m ing m essa ge s (ICMs) a re the messa ges whic h callers l eave fo r you on the built- in answering machi ne. The answe rin g m ach ine is se t at the fac tory to allo w e ach caller a m a ximu m of 4 mi nut es to leave a messag e.
ST OP Fax re cep tio n on ANS. failu r e I f the memory fo r record ing incom ing message s bec om es fu ll whil e you a re out, th e a nsweri ng mac hine will no longer be able to record messag es.
T ransf er F un ctio n The Transfer function is used to make the FO-475 automatica lly call you at a spec if ied num be r every t im e it receive s an inco mi ng m essa ge in a sele cted box. This all ows you t o hear your messag es imm ed iately afte r they com e in, eve n whe n you are a t a rem ote loc at io n.
3 Press the START/MEMORY key. 4 Enter a transfer number (max. of 32 dig its including pauses ) by pr essing the number keys. 5 Press the START/MEMORY key and then the STOP key.
ST OP Tur ning the Tra nsfe r function on and off 1 Press thes e keys : The display will s how: ANS. SETTINGS 2 Press thes e keys : The display will s how: TRANSFER FUNC 3 Pres s " 1 " to tur n the Transfer functio n on, or " 2 " to turn it of f.
0 FUNCTION ST OP ST ART/MEMORY Override Ring ing This fun ct ion all ows sel ecte d caller s using a touch- ton e tele pho ne to overri de the answeri ng m achin e’s ou tgo ing me ssage and cau se the FO-475 to mak e a spec ial ri ngi ng s ou nd, al ert in g you t hat the y are call in g.
(Exa mple) Ove rri ding the answ er ing ma c hine Your cal lers shoul d fol low the step s bel ow to overr ide the answe ri ng mach ine. 1 Your caller calls the FO -475 f rom a touch-to ne telephon e . When the outgoing message beg ins, they s hould p ress the " # " key on their teleph one.
Re mote O peratio ns You can call the FO-475 from any tone dial teleph one a nd play back your messag es using the r emo te com mand s. You can also use these comm ands to change the recep ti on m ode and ot he r set ti ngs.
Toll Save r When yo u call the FO- 475 to liste n to your m essa ges, it wil l answer a fter two rings if it has received at least one message in any of the boxes, or aft er four rin gs if no me ssage s are receive d. Th is al lo ws you to save m on ey on tel ep hone cha rge s, part ic ul arl y if you ar e call ing long dist anc e.
Retri eving y our mes sages Foll ow the ste ps be low t o liste n to your m essa ges fr om a remot e loca ti on. Note that you can onl y access one bo x per call; if you want to access m ore tha n one box, you must m ake a sepa ra t e cal l fo r each bo x .
• • If no messages have been receiv ed in the box, you will hear a sho rt beep. You can eith er hang up , or p erfor m any of the operations describ ed in the following s ection "O ther remote operations".
5 When y ou have fin ished listening to your messages , y ou can do any o f the follow ing: • • Erase all mes sages: To eras e all of the messages in th e box, press " 3 ", " 3 ", and " # ". • • Repea t play back : To listen to your messages ag ain, p ress " 7 " and " # ".
(Exa mple) Othe r remote opera tions Aft er list ening to your me ssage s, you can do any of the op erations de scr ibe d below by pressi ng t he appro pri at e keys on the tele pho ne. Note: The follo wing commands canno t be en tered wh ile mes sages a r e being played back .
(Exam ple ) (Exa mple) Turning the Trans fer functi on on or off To turn Transf er on: Pr ess " 9 ", " 1 ", and " # ", followed by the number of the bo x ("0" for the G eneral Box ) and "#". To turn Transf er off: P ress " 9 ", " 2 ", and " # " on the telephon e.
Recordi ng a "Memo" You can leav e a "m emo" fo r your sel f or other users of the ma chi ne . It will be record ed in the Gene ra l Box, and pl ayed ba ck when messa ges i n that bo x are liste ned t o. 1 Pres s " " and " # " on the telepho ne.
Chapter 3 Sen ding Documen ts Tra nsmitt able Docu ment s Size and we ight T he siz e a nd w e ight of docum ents tha t y ou ca n lo a d i n the docum ent f eede r dep end on w het her y ou lo a d one pa ge a t a t im e o r se v er a l p a ge s at onc e.
Note: Letters or graphics on the edges of a document will not be s canned. Letter s in the sha d ed ar ea wi ll not be scann ed. Other re str ictions ♦ The scanner cannot reco gnis e yellow, greenish yello w, or light blu e ink. ♦ Ink, glue , and correcting fluid on do cuments mus t be dry befo re they pass throu gh the docu ment feeder.
Lo adin g t he Do cu me nt Up to 1 0 p ag es ca n be p la ce d in t h e f e ed er a t on e t i me . Th e pag es w il l aut omat ic al ly fe ed i nt o the ma ch ine sta rti ng f r om t he bott om pag e.
Re m ovi ng a docum ent from the feede r If you ne e d to rem ov e a docum ent fr om th e fe eder , open the operatio n panel. Importan t : Do not try to remove a document without op ening the op eration pan el . This may d amage th e feeder mechanis m.
<P=001> Res olu tion an d Co ntrast If de sir ed, you c an adj ust t he re sol uti on a nd co ntr ast befo re se ndi ng a doc um en t. The de fault r eso lu tion se tting is STANDARD and the de fault co nt ra st setting is AUT O. You mus t adju st the settings ea ch time you d on’t wa nt to use the def au lt sett ings.
<P=002> 1 Load the document(s). • • The document must be loaded befor e the resolution and con trast can be adjusted . 2 Press the R ESOLU TI ON key one or more tim es until the des ired res olution and contrast settin gs app ear in the disp lay.
Sen ding a Fax by No rmal Dia lling With Normal D i alling, you pic k up the handse t (or p ress the SP EAKER ke y) and dia l by pressi ng the num be r keys. ♦ If a perso n answ ers , you can talk with them thro ugh the han dset bef ore sending th e f ax.
4 Wait f or the connection. Depen ding on the setting of the receivin g m ach ine, you will either hear a facsimile reception tone or the other pers on will ans wer. • • If the other party ans wer s, (lift the handset if the SPEA KE R key was pressed) ask them to pres s their STA RT / MEMOR Y key.
Sen ding a Fax by Au to matic Diallin g You can dial a fax o r telephon e num ber by si mp ly pressi ng a Ra pid Key, or by p ressin g the SP EED DIAL key and ente ri ng a two-di git num be r. ♦ To use Auto matic Dialling, you mus t first store the full fax or telephon e number in your fax machine.
Storing fa x a nd tele phone num b ers for Automati c Dia llin g 1 Pres s thes e keys: The d isplay will sho w: FAX/TEL. # M O D E 2 Press 1 to select SET.
6 Enter the nam e of the party by pr essing the number keys as shown in the chart below . Up to 10 character s can be entered . • • If you do n’t want to enter a name, skip this step. • • To enter tw o letters in succes sion th at require the s ame key, press th e SPE AKER key after entering the firs t letter to ad vance the curs or.
Cle aring numbe rs 1 Pres s thes e keys: The d isplay w ill show: FAX/TEL. # M O D E 2 Pres s 2 to select CLEAR. 3 Enter the Speed Dial n umber that you want to clear by pr essing the number keys. (Exa mple) 4 Press the START/MEMORY key. 5 Return to S tep 3 to clear another number, or pres s STOP to exit.
Rapi d Key Dia lling If th e numbe r you want t o di al has be en store d for Aut om at ic Diall ing as a Spee d Dial nu mber fr om 01 to 10, yo u can dial it by pressi ng th e cor resp ondi ng Ra pi d Key. 1 Load th e document(s ). The d isplay w ill show: READY TO SEND • • Set the reso lution and /or contr ast if desired.
Spee d Dia ll in g Spe ed Di alli ng c an be used to dial any nu mber that has been store d for Aut om a tic Dialling . 1 Load the document(s ). The d isplay will sho w: READY TO SEND • • Set the reso lution and /or contr ast if desired.
Di rect Key pad Di all ing You can also e nt er a f ull num be r wit h the num be r keys and t hen press t he START/MEMO RY key to beg in dial ling. You can use this me th od to dia l a fu ll num ber when you don’ t need t o speak to the othe r party befo re faxi ng.
Us ing the HOLD SEARCH ke y If you don ’t rem embe r the Rapid Ke y or Speed Dial num ber in whi ch you ha ve store d a pa rt ic ula r fa x num be r, you ca n sea rc h for t he nu mb er by fo llowin g the ste ps bel ow.
4 Pr ess th e # key or the key to scro l l through the names (numbers if you pressed 0 ). Stop when the des ired name appears in the dis play. • • If no na mes have been stored that beg in with the entered letter, you will s croll from the next name, in alphabetical order, in the list .
Chapter 4 Receiving Documen ts Us ing TEL/F AX Mo de Pres s the RECEPTION MODE ke y un ti l the ar row i n the display point s to T EL/FAX. RECEPTION MODE FAX TEL ANS. TEL/FAX Whe n the recepti on mode is set to TE L/FAX, your fax au toma tica lly answe rs all calls on 2 rings (See Opti on Sett ing 2 in Cha pt er 8).
Using ANS. M ode In ANS. mod e, your fax will autom atic ally receive voice and fax message s. See C hap te r 2 for more det ails. RECEPTION MODE FAX TEL ANS. TEL/FAX Using FAX M ode Pres s the RECEPTION MODE ke y un ti l the ar row i n the display point s to F AX.
Us ing TEL M od e Pr ess th e RECEPTION MODE key unt il the arr ow in the display points to TEL. RECEPTION MODE FAX TEL ANS. TEL/FAX Whe n the recepti on mode is set to TE L, you must answer all calls usi ng the f ax mac hi ne’ s hand set or an exte nsi on pho ne c onne cted t o th e same lin e.
Beep 5 Answ ering wi th an extens i on phone 1 Answer the exten sion phone w hen it rings . 2 If you hear a f ax tone when you ans wer an ex tensio n phon e, wait until your fax answers (the extens ion ph one will go dead), and then han g up.
Chapter 5 Maki ng Copies Your fax ca n also be used t o make copi es. You can use this func ti on to ma ke a sampl e copy of a docum ent bef ore tra nsm itting it to see if the resol ut ion or con trast ne ed s adj ustm ent. ♦ The default reso lution fo r copyin g is FI NE.
or SPEAKER Chapter 6 Maki ng Tel ephon e Calls Your fax ca n be used like a regul ar tel eph one to m ake and recei ve vo ice call s. ♦ To make or receive a ph one call, the power must be on. 1 Pick up th e h ands et or pres s the SPEA KER key. Listen for the dial tone.
Cha in Dia lling Aft er liftin g the handset , y ou can di al any com bin at ion of Normal Diall ing , Ra pid Key Dia ll in g and Spee d Diall ing num ber s.
Chapter 7 Sp ecial Fu nction s Ca ller ID If you subscr ibe to a cal ler id entif ic ation servi ce from you r telephon e com pa ny, yo u c an set yo ur fa x to dis pl ay t he na me an d num be r of th e c a ll er whil e the fax rings.
How Ca l ler ID oper ate s Whe n you rec eive a cal l, the na me and phone numbe r of th e call er will alt er nat el y ap pea r in the d ispl ay , be gi nni ng ju st be fore the sec ond ri ng. The info rm at ion will con tinue to be displ ayed un til you p ick up the ha ndse t, or until the fax answers automa tically if it is in FAX m ode.
View ing the Ca ll er ID l ist If you subscr ibe to a Cal ler ID serv ic e and have turne d on the Call er ID func tion, your fax ma chi ne will kee p in form a ti on on t he most rec ent 20 una nswer ed calls and/o r unsuc cessful fax es you have recei ved.
4 Press the S TOP key when yo u have finished view ing the list. To de lete c all s from the calle r lis t If you want to delete a single c a ll from the caller list, press th e " 0 " key whil e the ca ll a ppe ars i n th e di spla y.
Dire ct Ca ll If desire d, you can all ow a design at ed phone number t o access a persona l bo x dir ectl y when t he answe rin g mach ine is acti vate d. In thi s case the call er will imm ediat ely he ar the outgo ing message of th e persona l box inst ead of t hat of the gen eral bo x.
Note: The blocked number must be input in the same format a s Caller I.D. to be r ecognis ed, includin g applicable area codes. Note: Blocking will not operate for number s stored as pr iority or direct call numbers . No te: Blocking voice calls will no t operate if the number is already s et as a direct or prio rity call number.
1 Press thes e keys : NO The d isplay will sho w: FUNCTION OPTION SETTIN G 2 Press thes e keys : 4 The d isplay will sho w: DISTI NCTI VE RI NG 2 1 STOP RECEPTION MODE FAX TEL ANS. TEL/FAX or 3 Pres s 1 (YES) to turn on distinctive ring, or 2 (N O) to turn it off.
Blo ckin g Re cep tion of Unwa nte d F axes The Anti Junk F ax fun ction a llows you t o block r eceptio n of faxes fr om par ties whi ch yo u specif y.
<P=002> 4 Enter the full number you want to blo ck (max. of 20 digits ). (Exam ple ) 5 Pr ess th e STAR T /MEMO RY key . 6 Return to S tep 3 to enter (or clear ) another nu mber, or press ST OP to exit.
Po lling (Req ues ting a F ax T ran smissio n) Poll ing allows yo u t o call anoth er fax m achin e and hav e it send a docum ent (pre viousl y l oade d in its fe ede r) to your m achi ne with out o per ator assi sta nc e. In other words, the recei vi ng fa x mach ine , not the t ran smi tt in g fax ma chi ne , initi ates t he tran smi ssio n.
Turnaround pol ling Afte r pol ling a fax mac hi ne, you can send a docu me nt t o that m a chi ne on the sam e conne ct io n. Sim ply pla ce the docu me nt t o be sent i n the fe ede r an d fol low the st eps de scr ibe d above in "Reque sting tr ansm i ssion ".
4 Press the START/MEMORY key and then the STOP key. Stori ng and c lea ring fa x num bers for pol l i ng perm i ss ion You can sto re up t o 10 fax num be rs in your m ac hi ne’ s l ist of perm it ted num bers. 1 Pres s the keys sho wn at righ t. ENTRY MODE will appear in the disp lay.
Timer Operatio ns The Tim er func ti on allo ws you to se t a tra nsm issi on and/o r pol li ng opera ti on to be perform e d autom at ical ly at a tim e you spe cify.
6 Enter the Speed D ial number of the receiving fax machine. • • If this is a polling oper ation, go to Step 9. (Exam ple) 7 Press the START/MEMORY key. 8 Adjus t the resolution and /or contr ast if desired ( skip to t he next step if yo u don’ t want to chang e settings).
Memory Your fax ha s a mem ory whi ch can be used to tem por arily store bot h inc omin g and outg oing docum ent s. ♦ Appr oximately 20 pages of aver age content can be held in memory when no vo ice mes sages (includ ing outgoing mess ages ) have been recorded.
3 Enter the n umber of the receiv ing machine using one of the follo wing methods: • • Pres s a Rapid K e y . • • Press the SPEE D DI AL key and enter a Speed Dial number . • • Enter a fu ll telephone number by pressing the number keys. 4 Press the START/MEMORY key if you entered a Speed Dial number or a ful l number.
Subs titute rec epti on into mem ory This is a back-up func ti on whi ch is aut omat ic ally act iva ted if your fa x run s o u t of p a pe r o r th e pa p er j ams . When you hav e received a docume nt in memory, FAX RX IN MEMOR Y will appea r in the d ispl ay, altern at ing with OUT OF PAPER or PAPER JAMMED.
(Exam ple) Broa dca stin g This fun ction allows you to sen d the sam e docume nt to as many as 10 dif fer ent loc atio ns wit h just one oper at ion . First st ore t he d ocu ment i n mem ory, th en e nte r th e num be rs of t he re ce iv ing m a chi ne s.
5 Press the START/MEMORY key. Transmiss ion w ill begin. • • A Transaction Report is automatically printed out after Broadcas ting is completed. Check the "N ote" colu mn of the report to see if any of the locations are marked "Busy" or have a communication error code.
Re min de r F un ctio n The Remi nde r funct ion all ows you to sen d either a voice messa ge, fa x messag e, or both to anot he r person or yo urse lf at a pr ese t t im e. If the remi nde r is for anot he r per son, the FO-475 will call the othe r machin e and transm it the m e ssag e when th e sel ected time arrives.
6 Press the START/MEMORY key. 7 To record a voice mess age, pick up the h ands e t, pr ess th e START/MEMORY key, and speak in to the hands et. When finish ed, pr ess th e STOP key and replace the hands et. ( Skip th is step i f y ou only wan t to send a fax mess age.
To chec k or ca nce l a rem inder mes sage To c heck a remind er messa ge befo re it is sent, pre ss the REMINDER key and t hen press " 1 ". The set dat e and ti me wil l a ppe ar, fol lwed by t he tel ep hone or f a x num be r of th e re ceivi ng part y if t he re mind er is for an oth er p erson.
Chapter 8 Opti on Setting s The opt ion set ti ngs let yo u custom ise your fax t o better sui t your needs. An initi al setti ng ha s bee n made for each opti on a t the fact ory. You can c han ge a set ting by fo l l owin g the ste ps desc ri bed for ea ch o ption be lo w.
Se tti ng 3: 4 RINGS TEL ANSWER Pr ess 1 (YES) to h ave the FAX answe r a c all after 4 rings when it is in T EL r ec ept io n mode. Pre ss 2 (NO) to turn t he funct io n off. • I n it ia l s e tt in g : 2 ST OP FUNCTION 4 Pres s until display shows: 4 RI NGS TEL ANS.
Setting 6: TRANSACTIO N REPORT PRINT SELE C T Th is set s the con dit io n for pr int in g out a Tr ansa ct io n Rep ort . Ent er a num ber from 1 to 4 a s fol lows: 1 (AL WAYS PR INT) : A repor t will be printed af ter each transmissio n, reception, or err or.
Setting 8: PSEUDO RING ING DURATIO N This set s the dura tion of p seud o ringin g in TE L/FAX recep ti on mode . Press 1 for 15 se co nds or 2 fo r 30 sec onds.
Setting 10: TIME SAVE This re duc es the ve rt ic al len gth of doc um ent s tra nsm it te d by 20 %, savi ng line tim e and there by al lo wing y ou to redu c e tel ep hone costs.
Setting 13: JUNK NUMB ER CHE CK Press 1 to pre ve nt re cept ion from fax n um ber s ent ere d in t he Anti Junk Num be r List . Pres s 2 t o al lo w r e ce pt io n f r om a l l nu mbe rs .
Chapter 9 Pr intin g Reports an d Lists You can pri nt out list s showin g set ti ngs and inf orm at io n entered i n the fax. You can also ha ve the fax autom a tica lly pri nt out a repor t on tran sac tions a f te r th ey a r e m ad e. Th e lis ts a n d th e re p or t a r e s how n b e low .
Tel ephone Numbe r Lis t Th is list s ho ws t he f ax and voi ce num be rs whic h ha ve be en store d for aut om atic diall in g. Pas s code Lis t Thi s list shows setti ngs mad e for pollin g sec uri.
Op t ion S etting Li st Thi s list shows the current st atus of th e optio n setti ngs. Anti J unk Num ber Li st T hi s l is t s h ow s th e nu mb e rs th at a re b lo c ke d b y th e A nt i J un k f u nc ti o n. ANS . Program List Thi s list shows the setti ngs a nd co des pr ogra mme d for the answe rin g ma ch in e .
Mes s age Lis t This li st sh o ws info rm ation a bou t the messa ges c urre nt ly reco rde d in the answe ri ng mac hin e, inclu din g the date and tim e of reco rdi ng, the lengt h, a nd the type (IC M or me m o). Cal le r ID Lis t This list sho ws inform ation abou t your most recent un answe red calls (maxi m um o f 20 calls).
Tra nsac tion Repor t Th is re port is pri nt ed ou t autom a ti ca ll y after a n ope ra ti on is pe rfo rm ed t o allow yo u to chec k th e re sult . Your fa x is set at the f actor y to pr int out the rep ort aft er a time r ope ratio n or whe n an error occurs.
Chapter 10 Mainten ance Fax print head Clean the prin t head frequ ent ly to en sure o ptim um prin t i ng perfor ma nc e. To clea n the pri nt head , first d isc onne ct the telephon e line , then unpl ug th e powe r lead, ope n the ope ra tion pa nel (pull t he release ma rke d PANEL RELEASE to w ar d y o u) , an d r emo v e th e fa x p ap er .
Scanning gla s s and rollers Clean the scan nin g glass and roller s freq uen tl y to ensure the qua li ty of tra nsm it ted im a ges a nd co pie s. Open t he op era ti on pa ne l (pu ll the r elea se marke d PANEL RELE A SE toward yo u), and wipe t he sc an nin g gla ss and rol lers wit h a soft cloth .
Chapter 11 Tro ublesh ootin g Prob lems an d Solu tions Line err or Pro bl em Che ck and rem e dy E appears in the display and/o r a transa ction re por t is pr inte d out w i th CO M. E- an d a nu mb e r f r om 0 to 1, 2, 3, 4, 5, 6, or 7 i n th e NOT E column .
Di aling a nd trans missi on proble m s Proble m Check and rem edy No dial tone when yo u pick up the ha n dset or press t he SPEAKER key. • • Make su re the telep hone line is connect ed to the cor r ect socket . See Handset in Con nections in Chapter 1.
Rece ption and copyi ng proble ms Pro bl em Ch e ck and r em ed y The p ower is o n , b ut no recep tion t akes place. • • Make sure the wall s o cket is conn ect ed to t he TEL. L INE soc ket, and not the TEL. SET so cket . • • Check that fax i s not set to distinct ive rin ging.
Recept ion/copy ing is int erru pted. • • If receptio n or copying has been done cont inuous ly for a long tim e, the print hea d may have bec ome ove rh eat ed. Tur n off the power and let it cool down. A received docum ent or copy pr ints out in strips.
Bell tinkle (New Zealan d) • • The o peration o f th i s equipm ent on the s a me line as the teleph one or ot her equ ipm ent with audible war ning dev ices or autom atic r ing dete ctors w ill give ri se to bell tinkle or noise and may cause pro blem, c ontact your Sha r p au thor ised Ser vice C en tre for info rma tion .
Mes sag es an d Sig nals Disp l ay me ssag e s No te: If you have turned on the Caller ID function , see C a ller ID in Chapter 7 f or dis play mess ages related to C aller ID. ANS. TRANSFE R The an swer ing mach in e’s tran sfer fu n ctio n has be en turned on as explained in Tr an sfer F uncti on in Chapter 2.
PAPER JAM MED The fax paper is jamme d. See the following section, Cl eari ng j am me d fa x p a pe r . READY TO SEND A docume nt has been loaded and the f ax is waiting for transm iss ion or copying instruction s.
Cle ari n g Pap er Jams Cle aring a jamme d docum e nt If the origi nal docum ent doesn’t feed prop erl y during transm ission or copyin g, or DOCUMENT JAMMED app ea rs in the d i spl ay, first t ry pressin g the START/ MEMORY key.
2 Remove the paper roll. • • If any pieces of paper are stuck in the cutter, r emove them with caution. • • Press the S TART/MEMORY key to reset the cutter. 3 Cut off the w rinkled part of the paper . 4 Reload the paper. • • Jammed fax paper is often caus ed by improper load ing.
Index A ANS. Pr ogram L ist, 100 ANS. receptio n mode, 19, 64 Answerin g m a chine Operat ion, 22 Anti junk fax, 7 7 Anti Junk Fax (Anti Jun k Number), 9 7 Anti Junk Nu mber List, 100 Audi ble sig nal.
J Jam s, c learin g, 1 12 Junk Nu m ber Check, 97 L Le tt ers , en te r in g , 16 Line error, 105 Load ing t he d ocu me nt , 48 M Mai nt enanc e , 1 03 Mem ory, 84 Rec ep tion, 86 Transm i ssion , 84.
S Sca nni ng glass, clea ni ng, 104 Sea rc h Dia lling , 61, 69 Sen der ’s nam e and n u mb er, en te rin g, 14 Speake r key, 4, 20, 52, 68 Spe aker vol ume, 2 0 Speed Di a l key, 3, 59, 68 Speed Di a lling, 59, 68 Sta rt k ey, 4 Sto p key, 3 T TE L r ec ep t ion mo d e, 19 , 65 TEL .
# # REMOTE O P ERATION CARD The card below is pr ovided a s a quick g uide to remot e ope ration . Cut it out and carry i t w ith you when yo u go out. Rem ote O perat ion Guide 1. Ca ll your fax from a touch-t one telep hone, and p ress when the outg oing mess age b egins.
# 2 5 # # 7 3 # 3 3 # # 0 # 0 # # # 3 8 1 8 2 8 # # # 0 9 1 9 2 9 # 9 3 # # 6 4 # (Box# ) # ( Tel.# ) # 4 8 REMO TE COMM ANDS • • PLAYBACK Play mes sages . . . . . . . . . . Move b a c kward/rep e at. . . . Skip forward . . . . . . . . . . . . Stop .
SC A BACK SHARP CORP ORATI ON OF AUS TRALIA PTY .LTD. A.C.N. 003 039 405 1 Hu n t in gwo od Drive, Hunting wo od, Blac k town , N.S.W., 21 48 SHARP CORP ORATI ON OF NE W ZEALAND LI MITED.
An important point after buying a device Sharp FO-475 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp FO-475 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp FO-475 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp FO-475 you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp FO-475 will certainly help you make a decision on the purchase.
If you already are a holder of Sharp FO-475, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp FO-475.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp FO-475. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp FO-475 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
