Instruction/ maintenance manual of the product 5622 Lanier
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56 22/56 2 7 56 22/56 2 7 56 22/56 2 7 56 22/56 2 7 your document m ana gement pa r tne r Scanner Reference Operato r Guide.
Introduction This man ual conta ins deta iled i nstructio ns on t he ope ration and maint enance of this mac hine. To g et maximu m versa tility from this ma chine all op erators sho uld care fully read an d follow th e instructi ons in this man ual. Pleas e keep th is manu al in a handy pl ace near the ma chine.
i Manuals for This Machine The following manuals descr ibe the operational procedures and maintenance of this machine. Note ❒ Adobe Acrobat Reader is necess ary to view the manuals in PDF for mat. Ac- robat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or ScanRouter V2 Lite.
ii ❖ ❖ ❖ ❖ Manuals for ScanRouter V2 Lite Note ❒ S c a n R o u te r V 2 L i t e i s s of t w a r e i n c l u d e d o n t h e C D - R O M la b e l e d " S c a n n e r Driver & Document Management U tilities" for this mach ine. For informa- tion about S canRouter V2 Lite, see p.
iii Important When the machine is c onnected to a network, observe the following points when setting up the mac hine or changing sett ings. For more details, see the documentation and Help for ScanRouter V2 Lite/Pro- fessio nal an d DeskT opBinder V2 Lite/ Profe ssiona l.
iv How to Read This Manual Symbols In this manual, the following sy mbols are used: Important If this i nstruction is not followed , paper m ight be misfee d, orig inals might be damaged, or data might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations requ ired before op- erating.
v TABLE OF CONTENTS 1. Network Scanner Outline .............. .................. .............. .......... .............. ......... .............. ............ 1 Network TWAIN Scanner ....... .............. ............. ............. ............. ..
vi 4. Scanning Originals Using Network TWAIN Scanner Flow of Operations ...................... ....................... ....................... ............... 39 Scanning Originals ................. ................... .............. ......... .......
1 1. Network Scanner Outline By installing the printer/sc anner controller, the machine can be used as a net- work scanner . The network scanner offers three functions: operation as a network TWAIN scanner, network de livery scanne r, or storing s c an data in the Docume nt Server.
Network Scanner 2 1 Network De livery Scanner The machine is used as the deliv ery scanner with Sc anRouter V2 Lite/ Profes- sional. The or iginals scanne d by the machine is sto red in the del ivery server and delivered to the fold er of the computer on the same network.
Outline 3 1 Document Ser ver Th e scan ned orig in al is st ore d as a doc um ent on the ha rd di sk of the ma chi ne , and viewe d, printed, co pied, or deleted u sing DeskT opBinde r V2 Lite/Profes - sional from the computer vi a a network. Documents can be searc hed by the user name or the document name.
Network Scanner 4 1 Names and Funct ions of Compone nts This secti on explains the names and fun ctions of various controls used to oper- ate the scanner.
Names and Functions of Components 5 1 9. Fun cti on ke ys Pressing the C opy, Document Serv er, Fax , Pri nter , or S can ner key a cti vates the respective function. Th e display content cha nges a cc ordi ngly. The indicator for the selected function lights up.
Network Scanner 6 1 Using as a network de livery scann er Press { Scanner } to display the network delivery scanner screen. If the network TWAIN scann er screen is displaye d, press [ Canc el ] . Using the Document Serv er Press { Scanner } to display the Document Server screen.
Names and Functions of Components 7 1 Common Key Operatio ns The following keys are c ommon for all screen s. ❖ ❖ ❖ ❖ Key list [ OK ] Confirms the selected function or entered value, a nd returns to the pre- vious scr een. [ Cancel ] Cancels the selected function or ent ered value, a nd returns to the pre- vious scr een.
Network Scanner 8 1.
9 2. Preparations for Use as a Network Scanner To use the machin e as a network scanner, you must make settings requ ired for use as a scanner, a s well as basic s e ttings for use in a network. Firs t, see t he System Setting s manual f or deta ils ab out how to make basi c set- tings, and then make sc anner sett ings.
Preparations for Use as a Network Scanner 10 2 Using as a Network Delivery Scann er Connect the machine to the network with a n Ethernet cable. ⇒ System Settings manual Check the network settings in System Settings, and cha nge if re- qui red.
Preparation Sequence 11 2 Using the Documen t Server If the Document Server is used with t he network deli v ery scanner, perform s teps C to E on p.10 “ Using as a N etwork Delivery S canner ” after perfo rming the steps below. Connect the machine to the network with a n Ethernet cable.
Preparations for Use as a Network Scanner 12 2 Initial Scanner Setup This section e xplains all required settings and procedures for using the machine as a network scanner. Default Set tings Settings to use the functions of the machine as a network scanner are listed be- low.
Initial Scanner Setup 13 2 ❖ ❖ ❖ ❖ Scanner settings Explanatio n of scanner settings a re provided in this manual. *1 Settings f or use as network TWAIN scanner *2 Settings for u se as network de livery scanner *3 Settings f or use as Do cument Serv er Settings Factory de fault value TWAI N *1 Deli ve ry *2 Store *3 Scanner Features ⇒ p.
Preparations for Use as a Network Scanner 14 2 Setting Sca nner Feature s Various Sc anner Feature s (resolut ion, scan size , scan type, ima ge density) can be set here. When using the same type of origin al repe atedl y, storing the optimum s ettings in advance make s them easy to select w henev er you deliver or store scan data.
Initial Scanner Setup 15 2 Setting Procedure A Press the { User To ols/Co unter/ Inqu iry } key. The User Tools/Counter/Inquiry screen appe ars. B Press [ Scanner Features ] . The Scanne r Features scre en ap- pears. C Verify that the [ Basic Settings ] tab is shown.
Preparations for Use as a Network Scanner 16 2 I When all settings have been m ade, press [ Exi t ] . The display returns to the Sc anner Features scr een. J Press [ Ex it ] . The main menu is sh own again. Selecti ng a cu stom size When "Cust om Size " is select ed as t he scan size, fo llow the proc edu re be- low.
Initial Scanner Setup 17 2 B When the original is placed on the AD F The max imum sc an siz e is 432mm (1 7 ” ) in t h e Y di recti on (width) and 297mm (11. 7 ” ) in the X direct ion (he ight). K eep the scan area sett ings withi n this r ange . E When all di mension s have been enter ed, pre ss [ OK ] .
Preparations for Use as a Network Scanner 18 2 F Press [ Ye s ] . The sele cted scan settin g is de let- ed. G Press [ Ex it ] . The display returns to the Sc anner Features scr een.
Initial Scanner Setup 19 2 ❖ ❖ ❖ ❖ Compression (Blac k & White) This setting determines whether image data read wi th the 2-value (black-a nd-white) setting is to be compressed. Compression reduces the time required for transfer ring the scan data to the com puter.
Preparations for Use as a Network Scanner 20 2 • If set t o "On", enter th e number of seconds (3 - 99) of the SAD F auto reset time with the number keys. When the original is placed within this time, it is scanned as o ne docu ment. Note ❒ If the ADF is not installed on the machine, this setting is not shown.
Initial Scanner Setup 21 2 Making Scan Data Subject Setting s Subject information can be adde d to the scan data file s. This information added to the data to be delivered. When the file is deliv ered by e-mail with op tion al Sca nRou ter V2 Pr ofes- sional, the subj ect is automatically en- tered as th e title in the subject of the e- mail.
Preparations for Use as a Network Scanner 22 2 I Press [ Ex it ] . The main menu is sh own again. Deleting programmed s ubject settings A Press the { User To ols/Co unter/ Inqu iry } key. The User Tools/Counter/Inquiry screen appe ars. B Press [ Scanner Features ] .
Installing Software 23 2 Installing Software The machine c omes with t wo CD-ROMs cont aining various s oftware. The CD-ROM la beled "Sca nner Driver & Do cument Manag ement Ut ilitie s" con- tains the necessary softwa re to use the machine as a network scanner.
Preparations for Use as a Network Scanner 24 2 The install ing sequence using Auto Ru n is as follows: For information abou t the outline of th e software that c an be installed by Au to Run, see p .28 “ Software Supp lied on CD-ROM ” . Installation Sequence The installer starts up.
Installing Software 25 2 Software for usi ng a Network TWA IN Scanner To use the m achine a s a net work TWAIN scanne r, it is essential to in stall t he TWAIN dr iver. I f y o u d o n o t h a v e a p p l i c a t i o n s t h a t w o r k w i t h T W A I N , i t i s n e c e s s a r y t o a l s o insta ll the D eskTop Binder V2 Lite.
Preparations for Use as a Network Scanner 26 2 Software f or using a Network Deli very Scanner To use the machine as a network delivery sc anner, it is essential to instal l S can- Router V2 Li te on the deliver y server.
Installing Software 27 2 Software Requ ired to Use the Document Server To view the files stored in the Docu m ent Server, it is essential to install DeskTop- Binder V2 Lite on the computer. See p.27 “ D eskTopBin der V2 Lite ” for installa- tion. DeskTopBinde r V2 Lite Use Auto Run for installation.
Preparations for Use as a Network Scanner 28 2 Software Supp lied on CD-ROM List of Files Type1027 TWAIN Driver This driver is requ ired to scan an original on the machine. To use the machine as a network TW AIN scanner, the driver must be installed. ❖ ❖ ❖ ❖ File storag e folder Files on the CD-ROM are contained in the following folder.
Installing Software 29 2 DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and m ana gem ent of var ious ki nd s of da ta su ch as sca nned ima ge d ata, files cre - ated with applications, and existing image files.
Preparations for Use as a Network Scanner 30 2 ❖ ❖ ❖ ❖ Software installed with DeskTopBinder V2 Lite • ScanRouter V2 L ink ScanRouter V2 Link on the client co mputer monitors in-trays of the deliv- ery server regularly.
Installing Software 31 2 • Hard dis k space Minimum free space required for installing: 20 0 MB Note ❒ In addition to the sp ace required for installation, th e hard disk should have at least 500 MB of free s pace for files.
Preparations for Use as a Network Scanner 32 2.
33 3. Setting Originals This chapter explains the procedure f o r placing the original on the e x posure glass and in the automatic doc ument feeder (ADF), an d setting origi n al scan area and orientation acc ording to the placement method.
Setting Originals 34 3 Placing the Original on the Exposure Glass Originals which do not fit into the ADF, such as sh eets wi th glued-on parts, books, etc., can be placed di- rectly on the ex posure glass for scan- ning. Note ❒ For information about the origi- nals which can be pl aced on th e ex- posure glass, s ee the Copy Reference manual.
Placing the Original in the Automatic Document Feeder (ADF) 35 3 Placing the Original in the Automatic Document Fe eder (ADF) The ADF allows you to insert se veral originals at one time. Originals placed in the ADF can be scanned on one side or both sides.
Setting Originals 36 3 B Place the top edge of the origi- nal first. When using the machin e as a network TWAIN scanner , thi s orientation is the standard set- ting in the TWAIN driver.
Original Orientation and Scan Area Setting 37 3 Original Orient ation and Scan Area Settin g To correctly display the top/bottom orientation o f the scanned original on a comput er, origin al orienta tion and p a g e f l o w m u s t b e s e t w h e n p l a c i n g the original.
Setting Originals 38 3 C Press [ OK ] . Note ❒ The cur rent sett ings ar e dis played with char acters and icon s. For a Ne twork TWAI N Scanne r A Open the Scanne r Control dial o g box. Reference ⇒ p.40 “ Scanning Originals ” B Select the position from the drop- down menu of t he [ Document : ] box in the [ Docu me nt ] group.
39 4. Scanning Originals Using Network TWAIN Scanner This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lit e.
Scanning Originals Using Network TWAIN Scanner 40 4 Scanning Originals This section explains the method for scanning a single original follo wing p.39 “ Flow of Operations ” . A Start up DeskTopBinder V2 L ite and select the driver of the scanner.
Scanning Originals 41 4 B Depending on the type of original or the objective for scanning, select the icon in [ Mode ] . • [ Standard ] is suitable for scanning standard original s that comprise mainly of text. • [ Photo ] is suitable for scanning originals that inc lude photos, shaded il- lus tra tio ns, e tc .
Scanning Originals Using Network TWAIN Scanner 42 4 D Click [ Scan ] . The original is scann ed. A message asking whether there is another page ap- pears. When there is an other page to s can, place th e original, and then click [ Continue ] . When there are no more pages, clic k [ Com plet e ] .
43 5. Delivering Stored Scan Data by the Network Delivery Scanner Stored scan data can be sent to a specif ied destination using the network deliv- ery scanner func tion. This chapter exp lains the various displa y screens, deliver y procedures, an d checking of the del ivery result when this function is us ed.
Delivering Stored Scan Data by the Network Delivery Scanner 44 5 6. Destination List Displays the list of destinations pro- grammed i n the deliv ery serv er. Note ❒ When the e ntire list does not fit on one screen, [ U U U U ] or [ T T T T ] can be used to scr oll the displa y.
Delivery Procedure 45 5 Delivery Procedure Data is delivered by specifying its scan settings and destin ation. If necessary, you can select a sender and subject. A Press the { Scanne r } key. B If the user code is set, enter the user code (consisti ng of up to eight characters) with the number keys, an d then pres s [ # ] .
Delivering Stored Scan Data by the Network Delivery Scanner 46 5 B Select the desired resolution, original size, an d other ite ms to change the settings. The way to make scan settin gs is the s ame way a s pro grami ng scan setti ngs. See p.14 “ Setting Scanner F eatures ” .
Delivery Procedure 47 5 Note ❒ To deselect a destination, press the destination once more, or pr ess [ U U U U Prev. ] or [ T T T T Next ] to bri ng up the desti- nation in the de stinati on field, and then press [ Clear ] . D To select more destinations, re- peat step C .
Delivering Stored Scan Data by the Network Delivery Scanner 48 5 B Select the sender. • Selecting a sender f rom the title categ ory is done by us- ing the same proced ure as when selecting a destination. See step F . • To select a sender using a short ID nu mber, enter the 3- digit ID number wi th th e number keys .
Checking the Delivery Result 49 5 Checking the Delivery Result The delivery resu lt can be checked for the last 50 delivery o perations. If the deliv ery resul t exceed s 50 de livery operati ons, the delivery re sults ar e delete d in the or der of deliver y.
Delivering Stored Scan Data by the Network Delivery Scanner 50 5 Using the Network Delivery Scanner with the Docum ent Serv er You can us e the network deli very scanner with th e Document Server. Simultane ous Delivery and Storage Scanned data is stored in the Docu- ment Serv er when t he data is deliv- ered.
Using the Network Delivery Scanner with the Document Server 51 5 Deliveri ng Stored Fil es Files stored in the Document Server which sca nned in the s canner func - tion are delivered. Note ❒ This section explains mainly how to select files to be d elivered.
Delivering Stored Scan Data by the Network Delivery Scanner 52 5.
53 6. Using the Document Server Data obtained by scanning originals can be stored in the hard disk of the ma- chine usin g the Document Server fu nction, and the s tored data c an be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed or cop- ied from a client computer.
Using the Document Server 54 6 Storage Proc edure Scan and store th e docu ment in the Document Server. A Press the { Scanne r } key. B If the user code is set, enter the user code (consisti ng of up to eight characters) with the number keys, an d then pres s [ # ] .
Storing Data 55 6 B Select the desired resolution, original size, an d other ite ms to change the settings. The way to make scan settin gs is the same way as programmi ng scan setti ngs. See p.14 “ Setting Scanner F eatures ” . C Press [ OK ] . The scan sett ings are app lied.
Using the Document Server 56 6 Note ❒ The file name can be up to 64 c harac- te r s l o ng , T he us e r n a me c an b e u p t o 20 ch aract ers lo ng. The firs t 16 char- acters are shown on the control pan- el. With Des kTopBinder V2 Lite/ Profession al installed on a c lient com- puter, you can view the entire string.
Storing Data 57 6 Specifyi ng a file name Scanned data files are automatical- ly named SCAN0001, SCAN0002, etc. If des ired, yo u can chang e the file name. A Press [ File Na me ] . The File Name Entry screen ap- pears. B Enter the desired file name. Reference For informat ion about how to enter char acters, see the System Setting s manual.
Using the Document Server 58 6 Viewing a List of S tored Fil es From the displayed list of stored files, you ca n dele te the file s store d in th e Document Server or change the file informatio n. To show the d isplayed list of stored files, perform the follow- ing steps.
Viewing a List of Stored Files 59 6 Viewing t he List The list displayed scanned d ata files that are stored, has the following elements. ❖ ❖ ❖ ❖ When using the network deliver y scanner ❖ ❖ ❖ ❖ When using the Docume nt Server only 1.
Using the Document Server 60 6 - - - - Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below in DeskTopBi nder V2 Lite . 1. Connect ed device name Displays the files stored in the connected device on the desk tree by divi ding into User name and All uses fol ders.
Viewing a List of Stored Files 61 6 Searching f or Files You can search for desired files from the stored file s, usin g the us er name or file name as a key. Searching by user name A On the list of displayed files, press [ Search by User Name ] . The User Name Se arch screen ap- pears.
Using the Document Server 62 6 Deleting Stored Files You can delete file s that are longe r needed. Limita tion ❒ Delivery standby files cannot be deleted . A Display the list of stored files. Reference ⇒ p.58 “ Vie wing a List of Sto red Fil es ” B Select the file to be deleted.
Changing File Information 63 6 Changing File Information The information about files stored in the Document Server (user n ame, file name, password ) can be changed . Limita tion ❒ Information about delivery stand- by files cannot be changed. A Display the list of stored files.
Using the Document Server 64 6 Changi ng the f i le na me A Press [ Change Fi le Name ] . The screen for changing the file name appears. B Enter the new file name. Reference For informat ion about how to enter char acters, see the System Setting s manual.
65 7. Appendix The Relationship between the Resolution and the Data Size The relati onship b etween the resolution and the data size is mutua lly contra dictory. When the resolutio n (dpi) is set to a high valu e, the sca nning area beco mes smaller. Inverse ly, when the sca nning ar ea is se t larger , the re soluti on becomes l ower.
Appendix 66 7 Troubleshooting This section contains advice on wha t to do if you have probl ems scanning an original or if the n etwork delivery scanner func tion does n ot work. Variou s mes- sages that may appear on the control panel or computer are listed, along with causes and suitabl e countermeasures.
Troubleshooting 67 7 When the Error Mes sage Is Displa yed on the Control Panel Note ❒ If an error message that is not contained in this section app ears, turn off the main power switch of the machine, and then turn it on again.
Appendix 68 7 Exceeded ma x. number of pages ( 500 pa ges) per file. Do you want to store the scanned pages as 1 file ? The maximum number of p ages per file is 50 0. Specify whether to us e the data or not. Scan the page tha t could not read once more as a new file.
Troubleshooting 69 7 No sender is programmed for this number. Th e sh or t ID nu mbe r that can be ass ign ed t o each send er is n ot pr ogram med in the delive ry serv er. Assi gn a cor rect num ber to each se nder. Original misfeed. Sca nning has been cancelled.
Appendix 70 7 When the Error Mes sage Is Displa yed on the Computer This section d escribes main p ossible causes and action s for error messages d is- played on the computer when the TWAIN driver is used.
Troubleshooting 71 7 [ Cannot save to the default file. ] The default file cannot be overwritt en. Save to another file. [ Error has occurred in the scanner. ] Check whether the scanning settings specified by applica tion exceed the setting range of the mach ine .
Appendix 72 7 [ Scanner is not ready. Check the scanner and the op- tions . ] Check whether the ADF cover is closed. [ The name is already in use. Check the registered name s ] You try to regis ter the name that is alr eady in use. Us e another name. [ The s canner po wer is off.
Powering Off the Machine 73 7 Powering Off the Machine Peripher al devices suc h as the H DD and memory are used by a variety of functions. Correct power-off proce- dures must be observed in ord er to avoid damaging these peripher als. Also, remember that powering off the machine may result in loss of any scan data that is awaiting transmis- sion.
Appendix 74 7 A Make sure that the p ower indica- tor goes off. B Turn off th e main power switch to make the main power indicator go off..
Specifications 75 7 Specifications Scan m ethod Flat be d scann ing Ima ge se nso r ty pe CC D Scan t ype Sheet, boo k Interf ace Ethernet interface (10 BASE-T o r 100BASE -TX) Maxi mum sc an siz e A3.
76 INDEX A Automatic t ilt correction , 42 Auto Run prog ram , 23 C Checking th e delivery result , 49 { Check Settings } key , 4 { Clear/Stop } key , 5 Common key o perations , 7 Compres sion (Black .
77 S SADF auto reset timer , 19 Save , 42 Scanning mode registration , 42 Scann ing origina ls , 40 ScanRouter V2 Lite , 30 Scan size , 14 Scan type , 14 Selecting a custom size , 16 Setting Scan ner .
78 UE USA B453.
In accord ance wi th IEC 60 417, this mach ine uses the followi ng symbols fo r the main power s witch: a a a a means POWE R ON. c c c c means STAND BY.
Printer/Scanner Co ntroller Type 1 027 Operating Instruct ions Scanner Referen ce UE USA B453-86 07.
An important point after buying a device Lanier 5622 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Lanier 5622 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Lanier 5622 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Lanier 5622 you will learn all the available features of the product, as well as information on its operation. The information that you get Lanier 5622 will certainly help you make a decision on the purchase.
If you already are a holder of Lanier 5622, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Lanier 5622.
However, one of the most important roles played by the user manual is to help in solving problems with Lanier 5622. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Lanier 5622 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
