Instruction/ maintenance manual of the product 2590 MF Konica Minolta
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magicolor 2590MF Facsimile User’s Guide ® 4556-9603-00A 1800837-001A.
Thank You Thank you fo r purchasing a magicolo r 2590MF . Y ou have made an excell ent choice. This User ’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User ’s Guide before starting any machine operation s.
Contents Contents i 1 Introduction ... ............... ................ .............. ................. .............. .............. .......... 1 Machine Parts 2 Front View 2 Rear View 3 2 Control Panel and Co nfiguration Menu .. ............... ...
Contents ii USER SETTING 25 Specifying Settings in Configuration Menu 26 General Procedure for Specifying Setti ngs in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes .......
Contents iii Changing/Deleting Speed Dial Information 60 Group Dialin g 61 Programming Group Dialing 61 Changing/Deleting Group Dia ling Information 62 6 Confirmation Mod e ........ ................. ................. .............. ................. .
Contents iv.
Introduction.
Machine Parts 2 Machine Par ts The parts of the machine referred to thro ughout this manual are illustrated below . Plea se take some time to become familiar with them.
Machine Parts 3 Rear View 1–TEL (telephone) jack 2–LINE (telephone lin e) jack 3–10Base-T/100Base-TX (IEEE 802.3) Ethernet interfa ce port 2 3 1.
Machine Parts 4.
Control Panel and Configuration Menu.
About the Control Panel 6 About the Control Panel No. Part Name Description 1 Redial/P ause key Recalls the last nu mber dialed. Inserts a pause when a number is dialed. For details, refer to “Using the Redial Functi on” on page 38. 2 Auto RX indica- tor Lights up when the automatic reception function is selected.
About the Control Panel 7 6 Function key S pecifies tray , duplex, ID card copy , and fax set- tings. For details, refer to “Sending a Fax to Multiple Recipients (Broadcast T ransmission)” on page.
About the Control Panel 8 13 Copy key Enters Copy mode. Lights up in green to indica te that the machine is in Copy mode. For details, refer to the Prin ter/Copier/Scanner User ’s Guide. 14 Stop/Reset key S tops an operation at any time. Exits the menu.
About the Control Panel 9 20 , Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to “S pecifying Settings in Configu- ration Menu” on page 26. 21 Menu Select key Enters the menu structure. Moves down in the menu structure.
Fax Mode Screen 10 Fax Mode Screen About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appears in the Fax mode screen. About the Function Mode Screen Press the Function key to display the Function mode screen. The following appears in the Fun ction mode screen.
Fax Mode Screen 11 Entering Fax Mode Before using the Fax function, make sure that the Fax key lits green. Other- wise, press it to enter the Fax mode. Pressing the Speed D ia l key , Red ial/Pause key or a o ne-touch dial key switches the machine to Fax mode when it is in any mode other than Fax mode.
Configuration Menu Overview 12 Configuration Menu Overview The magicolor 2590MF configuration menu accessible from the control panel is structured as shown below . " Press the Menu Sel ect key to enter the configuration me nu. Menu Select MACHINE SET- TING 1.
Configuration Menu Overview 13 LETTER- HEAD ENVELOPE POSTCARD THICK STOCK GLOSSY 2.TRAY2 PAPER A4 LETTER COPY SETTING 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRI- ORITY FAX REGIS- TRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.
Configuration Menu Overview 14 2.RESOLUTION 3.HEADER RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION RX 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY COMM. SET- TING 1.TEL LINE TYPE 2.LINE MONI- TOR 3.PSTN/PBX REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.
Configuration Menu Overview 15 SET MINUTE SET YEAR SET MONTH SET DAY 3.DATE FOR- MAT 4.PRESET ZOOM 5.USER FAX NO. 6.USER NAME DIRECT PRINT 1.IMAGE QUALITY 2.
Configuration Menu Overview 16 NETWORK SET- TING 1.IP ADDRESS 2.SUBNET MASK 3.GATEWAY 4.DNS CON- FIG. 5.DDNS CON- FIG. E-MAIL SET- TING 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT NO. 5.SMTP TIME- OUT 6.TEXT INSERT 7.DEFAULT SUBJECT SCANNER SET- TING 1.
Configuration Menu 17 Configuration Menu The machine settings can be chan ged according to the desired normal oper- ations. " All factory default val ues are shown in bold. " For details on specifying settings on the con figuration menu, refer to “Specifying Settings in Configuration Menu” on page 26.
Configuration Menu 18 MACHINE SETTING 1.AUTO PANEL RESET For details on specifying settings, refer to the Printer/ Copier/Scanner User ’s Guide. 2.ENERGY SAVE MODE 3.LCD CON- TRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOL- UME Settings HIGH / LOW / OFF Select the volume of a larms and the beep tha t sounds when a key is pressed.
Configuration Menu 19 FAX REGISTRATION 1.ONE-TOUCH DIAL Program one-touch dial ke ys with fax numbers, allowing the recipient to be specifie d easily without the nee d to manually enter the number using the keypad. A maximum of nine one-touch dial keys can be pro- grammed.
Configuration Menu 20 TX SETTING 1.SCAN DEN- SITY Settings LIGHT DARK S pecify the density fo r scanning a documen t. 2.RESOLUTION Settings STD / FINE / S/F / H/T Select the default scanning resoluti on (image quality).
Configuration Menu 21 RX SETTING 1.MEMORY RX MODE Settings ON / OFF Select whether to allow ( ON ) memory reception or not ( OFF ). In cases when confidential faxes are being received, the rece ived docume nt s can be stored in mem- ory and printed at a specified time or when memory reception is turned off (this function is set to OFF ).
Configuration Menu 22 5.RX MODE Settings A UTO RX / MANUAL RX Select whether the receptio n mode is set to automatic reception or manual recep tion. AUTO RX : Automatically begins receiving the fax after the set number of rings. MANUAL RX : Does not automatically receive the fax.
Configuration Menu 23 COMM. SETTING 1.TEL LINE TYPE Settings TONE / PULSE Select the dialing system. If th is function is not correctly set to the type of dialing system used, faxes cannot be sent and received. Select the correct setting af ter checking which type of dialing system is used by your telephone line.
Configuration Menu 24 REPORTING 1.ACTIVITY REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/recep- tions. Select whether th e repor t is printed automatically when the 60th transmissio n/reception is reached.
Configuration Menu 25 USER SETTING 1.FAX PTT SETTING Settings USA / UK / VIETNAM / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / G.
Specifying Settings in Configuration Menu 26 Specifying Settings in Configuration Menu General Procedure for Specifying Settings in Configuration Menu 1 With the Fax mode screen displayed, press th e Menu S elect ke y to ente r the configuration menu.
Specifying Settings in Configuration Menu 27 Memory Reception In cases when confidential faxe s are being received, the received document can be stored in memory and printed at a specified time or when memo ry reception is turned off. Memory reception can be used with the following settings.
Specifying Settings in Configuration Menu 28 6 S pecify the time when memory reception mode ends, and then press the Menu Select key . The P ASSWORD screen appears. 7 Enter the password, and then press the Menu/Select key . Memory reception mode is set.
Sending Faxes.
Basic Fax Operation 30 Basic Fax Operation This section contains basic information of fax transmission. " Only St atement (ST), Letter (L T), Legal (LG), A5, or A4 size d ocu- ments are available for fax transmission.
Basic Fax Operation 31 – Using the S peed Dial function – Using the Phone Book function – Using the Redial/Pause key " For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For details on u sing the Redial/Pause key , refer to “Using the Redial Function” on page 38.
Basic Fax Operation 32 Sending a Fax Using the Original Glass 1 Press the Fax key to enter Fax m ode. 2 Remove all documents from the ADF . " If you are using the original glass to scan, do not load any d ocuments into the ADF . 3 Lift to open the ADF cover .
Basic Fax Operation 33 10 T o scan multiple pages from the original glass, check that the message “NEXT P AGE?” appears, replace t he documen t, and then press the Menu Select key . When scanning of the do cument is fini shed, press the Star t key .
Improving Resolution 34 Improving Resolution The image quality of a document can be adjusted before it is sent as a fax. 1 Press the Resolution key . 2 Using the * and ) keys, select the fax reso lution, and then pr ess the Menu Select key . " Select the resolution appropria te for the document.
Specifying a Recipient 35 Directly Entering a Fax Number 1 Use the numeric keypad to type in the fax number for the recipient. " The keys that can be used to enter the fax nu mber are: the number keys (0 through 9), and #. If the Redial/Pau se key is pressed while entering the fax number , a 2.
Specifying a Recipient 36 Using the Speed Dial Function If a recipient has been regi stered with a speed dial number, the recipient’ s fax number can be dialed simply by pressing a speed dial numbe r key . " The recipient must have been registe red with a speed dial in advan ce.
Specifying a Recipient 37 Using the Search Func tion of the Phone Book If a recipient is registered with a one-tou ch dial key and a speed dial numbe r , the recipient can be found by using the List or Search functi on of the phone book. Follow the procedure de scribed below to search using the Search function of the phone book.
Specifying Multiple Recipie nts 38 Using the Redial Function T o send a fax to the last number dialed, pre ss the Redial/ Pause key to recall the fax number . 1 Press the Redial/Pause key . Check that the desired fax number appears in the message window .
Specifying Multiple Recipients 39 4 Check that the BROADCAST scre en appears, and then press the Menu Select key . 5 S pecify the fax number of th e recipient. Repea t the appropriate op erations described below until all recipien ts have been specified.
Sending a Fax at a Specified Time (Timer Transmission) 40 Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in memory to be sent at a specified time. This feature is convenie nt for sending faxes at d iscounted calling times.
Sending a Fax Manually 41 Sending a Fax Manually Sending a Fax Manually After Using the Telephone If the machine is conne cted to a telep hone and the same line is used for both phoning and faxing, the document can simply be sent after talking with the recipient over the phone.
Canceling (Deleting) a Docu ment Queued in Memory for 42 4 S pecify the fax number of the recipient. " If Pulse is selected as the tel epho ne line type, press the key to tem- porarily change the line type to T o ne. 5 Press the Start key to begin scanning and sending the fax.
About the Fax Header 43 About the Fax Header If transmission source information is set in Hea der setting to be printed, infor- mation such as the send er ’s name, fa x number, transmission date/time, ses- sion number and page number can be printed by the recipient.
About the Fax Header 44.
Receiving Faxes.
Receiving Faxes Automatically 46 Receiving Faxes Automatically " When the machine is turned off, faxes ca nnot be received. T herefore, be sure to leave the machine turned on . " T o print a received fax, chang e the paper type to PLAIN P APER and the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only).
Printing Received Faxes 47 2 Press the Star t key . The machine starts receiving the fax. " After completing the telephone conversation, press the St a r t key to begin receiving the fax. " If the handset is picked up and the call is being received from a fax machine, press the Sta r t key to begin receiving the fa x.
Printing Received Faxes 48 Adding the Sender’s Informa tion When Printing Faxes If “Footer” in the configur ation menu is set to “ON”, info rmation such as t he sender ’s fax number , recep tion date/time, session number an d page number can be printed 4 mm (0.
Printing Received Faxes 49 Method of printing during reception The relationship between the length of the received document and the docu- ment that is actually printed is shown below . The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the RX SETTING menu.
Printing Received Faxes 50 Legal OFF Less than 348 1 page with 100% 348 – 385 1 page with (347/i mage length)% reduction 386 – 686 Divide into 2 pages with 100% 687 – 1025 Divide into 3 pages with 100% 1026 - Divide into 4 pages with 100%….
Printing Received Faxes 51 REDUCTION RX: OFF Recording pa p e r s i z e Footer Length of received image [mm] Printing A4 OFF Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide int.
Printing Received Faxes 52 Oficio OFF Less than 335 1 page 356 – 662 Divide int o 2 page s 663 – 989 Divide int o 3 page s 990 - Divide into 4 pages or more ON Less than 331 1 page 332 – 654 Div.
Printing Received Faxes 53 REDUCTION RX: CUT Recording pa p e r s i z e Footer Length of received image [mm] Printing A4 OFF Less than 289 1 page 290 – 313 Print into 1 page. 1-24mm of end is cut. 314 – 570 Divide into 2 pages 571 – 594 Divide into 2 pages.
Printing Received Faxes 54 Legal OFF Less than 348 1 page 348 – 371 Print into 1 page. 1-24mm of end is cut. 372 – 686 Divide int o 2 page s 687 – 710 Divide into 2 p ages. 1-24 mm of end is cut. 71 1 – 1025 Divide into 3 pages 1026 - Divide into 3 pages.
Registering Recipients.
About the FAX REGISTRATION Function 56 About the FAX REGISTRATION Function Frequently used fax numbers can be re gistered with the F AX REGISTR A- TION function so that the fax number can be easily accessed.
One-Touch Dialing 57 4 Press the one-touch dial key that you want to program. " If the one-touch dial key that is pressed is already registered with a recipient, the message “REG ISTERED!” ap pear s. Press the Menu Select key , and then press a one-touch dial key with no recipient reg- istered.
One-Touch Dialing 58 Changing/Deleting One-Touch Dial Information The registered one-touch dial information can be corre cted. 1 Press the Menu Select key , then the , key three times. 2 Check that the F AX REGISTRA TION screen appears, and then press the Menu Select key .
Speed Dialing 59 9 T o change or to delete other one-touch dial information, press the one-touch dial key , and then repe at the procedure starting from step 5. OR T o finish the procedu re and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displaye d.
Speed Dialing 60 6 Using the keypad, enter the fax number o f the recipient and then press the Menu Select key . " The fax number can contain a maximum of 50 characters. " For details on entering/editing numbers, refer to “Enterin g T ext” on page 79.
Group Dialing 61 7 Change the name, fax number , modem speed as desired. " If you try to change the settings for a speed dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed speed dial number in the group dialing.
Group Dialing 62 5 Enter the name of the gr oup, and then press the Menu Select key . " T ext up to 20 characters long can be entered for the name. " For details on entering/editing text and the characters that can be entered, refer to “Entering T ext” on page 79.
Group Dialing 63 3 Check that the GROUP DIAL screen appears, and then press th e Menu Select key . 4 Press the one-touch dial key that you want to change or delete. 5 Press the Cancel/C key . 6 Using the * and ) keys, select either “EDI T” or “DELETE”, and then press the Menu Select key .
Group Dialing 64.
Confirmation Mode.
About the Mach ine’s Counters 66 About the Machine’s Counters The number of operatio ns performed si nce th is machine was installed can b e checked using the functions avai lable when the Display key is pressed. The following procedure describes ho w to check the fax/sca nner-related counters.
Checking the Transmission/Rece ption Result From the 67 Checking the Transmission/Reception Result From the Message Window The transmission result informatio n can be checked from the message win- dow . 1 Press the Display key , the n the , key twice.
About the Repo rts and Lists 68 " The machine can also be set to print this report with each transmis- sion, only when an error occurs, or not at all.
About the Reports and Lists 69 MEMORY DATA LIST This is a list of documents waiting to be sent, and documents specified for timer transmission. The document number , type of operatio n being performed, time, recipient name, and number of document pages are printed.
About the Repo rts and Lists 70 GROUP DIAL LIST The group dialin g settings specified fo r one -touch dial keys are printed in numerical order of the keys.
Troubleshooting.
Problems When Sending Faxes 72 Problems When Sending Faxes If the fax cannot b e sent correctly , refe r to the following table, and then per- form the indicated ope ration. If the fax st ill cannot be sent corre ctly , even after performing the described operations, c ontact your technical representative.
Problems When Re ceiving Faxe s 73 Problems When Receiving Faxes If the fax cannot be received correctly , refer to the following table, and then perform the indicated operati on. If the fax still cannot be received correctly , even after performing the described operations, contact your technical rep re- senta tive.
Problems When Receiving Faxes 74 Faxes cannot be received automatically . The machine is set to receive faxes manually . Set the machine to auto- matic recepti on. Memory is full. Load paper if it is empty , and then print the faxes stored in memory .
Error Messages on the Message Window 75 Error Messages on the Message Window Error message Cause Solution LINE PROBLEM (Flashing alter- nately) CHECK LINE The telephone dialing system or telephone wiring system is not set correctly . The telephone cable is not attached cor- rectly .
Error Messages on the Message Window 76 TEXT × 1.00 1 ä [A] ü # XXX W arn Fax A fax error occurred while an operation was being performe d in Copy mode. Press the Fax key to check the error condition, and take appro- priate measures. TEXT × 1.00 1 ä [A] ü # XXX Comm.
A Appendix.
Technical Specifications 78 Technical Specifications " For details on other specifications, refer to the Printer/Copie r/Scanner User ’s Guide.
Entering Text 79 Entering Text When specifying the user name or programming the recipie nt name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numb ers, letters, and symbols.
Entering Text 80 Entering Names Entering Email Addresses Keypad Key A vailable characters [1] [A] 1 1 .,'?¿!¡"1-()@/:;_ 2 2 ABC2abcÆÇàáâãäåæç 3 3 DEF3defÐèéêëð 4 4 GHI4ghi.
Entering Text 81 Changing Input Mode Each press of the key switches the input mode between numbers and let- ters. [1]: Numbers can be typed i n. [A]: Letters can be type d in. Inputting Example The procedure for entering text is described below , using “NJ Office” as an example .
Entering Text 82 Correcting Text And Input Precautions T o erase al l entered text, hold down the Cancel/C key . T o de lete only part of the entered text, use the * and ) keys to move the cursor (_) to the character that yo u want to delete, and then press the Cancel/C key .
Index 83 Index A ADF 2 C Canceling Memory 42 Confirm 65 Control panel 2 , 6 Counter Total scans 66 Counters 66 Fax printing 66 D Deleting Memory 42 Dialing, direct 35 E Entering text 79 Correcting tex.
Index 84 H Header 43 I Imageable area 47 Input mode 81 K Key operation 79 Keypad 6 L Lists 67 GROUP DIAL LIST 70 MEMORY DATA LIST 69 ONE-TOUCH LIST 69 Printing 67 SPEED DIAL LIST 69 M Manual Reception 46 Transmission 41 Memory Cancel/delete 42 Queue 42 Memory reception 27 Memory RX mode 27 Setting up 27 Turning off 28 Menu COMM.
Index 85 Specifications 78 Specifying a recipient Direct dialing 35 One-touch dial key 35 Speed dial 36 Specifying recipient 34 List 36 Phone book 36 , 37 Search 37 Speed dial Changing/deletin g 60 Pr.
Index 86.
An important point after buying a device Konica Minolta 2590 MF (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Konica Minolta 2590 MF yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Konica Minolta 2590 MF - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Konica Minolta 2590 MF you will learn all the available features of the product, as well as information on its operation. The information that you get Konica Minolta 2590 MF will certainly help you make a decision on the purchase.
If you already are a holder of Konica Minolta 2590 MF, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Konica Minolta 2590 MF.
However, one of the most important roles played by the user manual is to help in solving problems with Konica Minolta 2590 MF. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Konica Minolta 2590 MF along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
