Instruction/ maintenance manual of the product 4200 series HP (Hewlett-Packard)
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hp officejet 4 200 series all-in-on e user guide.
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hp officejet 4 200 ser ies all-in -one.
© 2004 Cop yr igh t Hew lett-P ack ard Dev elopment Com pany , LP The info rmatio n here in is subjec t to change w ithout notice . Repr oduction , adaptation or translati on w ithout pr ior w ritten permissi on is pr ohibited , e xcept a s allow ed under the cop yr ight la w s.
i contents 1 hp officejet o vervie w . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 the hp off ice je t at a glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 fr ont pane l o v ervi e w . . . . . . . . . . .
contents hp offi cej et 4 200 s eri es ii 4 use the scan features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 scan an or i ginal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 6 stop scanning .
contents user guide iii set to ne or pulse di aling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adju st the r ing v olume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 adju st the phone line monitor v o lume . .
hp offi cej et 4 200 s eri es contents iv set the language and country/r egion . . . . . . . . . . . . . . . . . . . . . . . . . 91 self-maint enance sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 2 9 hp officejet 4 200 series support .
user guide contents v hp off ice je t 4 210 ser ies ( w ith no hands et) . . . . . . . . . . . . . . . . . . 12 9 hp off ice je t 4 25 0 seri es ( w ith handset) . . . . . . . . . . . . . . . . . . . . 129 case F: shar ed v oi ce/f ax line w ith ans w er ing mac hine .
hp offi cej et 4 200 s eri es contents vi.
1 get hel p This U ser Guide cont ains info rmati on on using y our HP Offi cej et and pr o v ides additional tr ouble shooting assis tance fo r the installati on pr oces s. T he User Gui de also contains inf or mation on ho w t o orde r supplies and acce ssor ie s, tec hnical spec if icati ons, su pport, and w arr an ty informati on .
hp offi cej et 4 200 s eri es 2 Dialog-bo x help (W indo ws on l y) For W indow s : Us e one of the f ollo w ing w a ys t o find inf or mation on a spec if ic f eatur e: • Ri ght-clic k on the f eatur e . • Select the f eatur e and pr ess F1 . • Select the ? in the upper-r i ght corner , then c li ck on the f eatur e .
1 3 hp officejet ov ervie w hp officejet o ver v ie w Y our HP Office jet is r ead y to us e whene v er y ou ar e , as man y fe ature s and functi ons o f y our HP Office jet can be u sed w ithou t turning on y o ur comput er .
hp offi cej et 4 200 s eri es chap ter 1 4 hp officejet ov erview the hp officejet at a glance 1 3 4 5 6 7 8 9 2 hp officejet 4210 ser ies 1 3 4 5 6 7 8 9 11 2 hp officejet 4 2 50 seri es 10 10 featur.
user guide hp off ice jet o v ervi ew 5 hp officejet ov ervie w fr ont panel o vervie w 12 15 17 18 13 14 16 feature pur pose 12 P ow er connect or 13 1-LINE port 14 2 -E XT port 15 USB port 16 Ha nds.
hp offi cej et 4 200 s eri es chap ter 1 6 hp officejet ov erview feature pur pose 1 Answ er Mode : S w itc h betw een f our ans w er se ttings, F ax (F ax) mode , T elephone (T el) mode , F ax and T elephone (F axT e l) mode (only a vaila ble on the HP Office jet 4 2 5 0 Ser i es), and Answ er ing Machine ( Ans w erMac hine) mode .
user guide hp off ice jet o v ervi ew 7 hp officejet ov ervie w 20 Keyp ad : Enter fax n umbers , values , or te xt . 21 One - T ouc h Speed Dial : Dial a fax n umber qui ckl y b y pr essing a one -touch speed dial button .
hp offi cej et 4 200 s eri es chap ter 1 8 hp officejet ov erview menu o v e rvie w The f ollo w ing pr o v i des a qui ck r e fer e nce to top-le v el menu s that appear on the HP Off ice je t fr ont panel dis play .
user guide hp off ice jet o v ervi ew 9 hp officejet ov ervie w open the hp direc tor f or Windo ws users 1 Do one of the f ollo w ing: – Double -c lic k the HP Dir ector icon on the desktop. – In the Windo w s taskbar , click Start , po int to Pr ograms or All Pr ograms (XP) , point to HP , then selec t HP Director .
hp offi cej et 4 200 s eri es chap ter 1 10 hp officejet ov erview open the hp director for Macintosh users Use one of the f ollo w ing me thods to la unch or acce ss the HP Direct or , depending on whi ch Mac i nto sh OS y o u are u sing .
user guide hp off ice jet o v ervi ew 11 hp officejet ov ervie w Note: If y ou install mor e than one HP dev i ce , an HP Dir ector i con f or eac h dev i ce appears in the Doc k . F or e x ample , if you ha v e an HP scanner and an HP Office jet inst alled, tw o HP Direc tor icons ar e pr e sent in the Doc k , one for eac h de v ice .
hp offi cej et 4 200 s eri es chap ter 1 12 hp officejet ov erview open the hp photo and imaging di rector using Mac intosh OS 9 In Mac intosh O S 9 , the HP Dire ctor is launc hed au tomati cally dur ing the HP Image Z one softwar e inst allation , and the HP Direct or appears a s an alias on the desktop .
user guide hp off ice jet o v ervi ew 13 hp officejet ov ervie w 7 Settings : use this pull-do wn lis t to pr o v ide acces s to de vi ce setti ngs. feature pur pose.
hp offi cej et 4 200 s eri es chap ter 1 14 hp officejet ov erview.
2 15 load originals & paper load paper and load originals The HP Offi cej et 4 200 Seri es allo w s y ou to load diff er en t types and si z es of paper in y our HP Offi cej et, including le tter , photo pape r , and env elope s.
hp offi cej et 4 200 s eri es chap ter 2 16 load originals & paper 1 Open the paper tr a y door . 2 Unfo ld the paper tr a y . 3 Only unf old the paper tr a y e xtende r if y ou ar e using Dr aft or F as t mode and paper is o v ershooting the pa per tr ay .
user guide load paper and load or iginals 17 load originals & paper 2 Lo w er the doc ume nt catche r and unfold the doc ument cat che r ext ender . Note: The doc umen t catc her and doc ume nt catcher extender must be clos ed bef or e the doc ument feeder tr a y can be clo sed .
hp offi cej et 4 200 s eri es chap ter 2 18 load originals & paper HP Pr e mium P lus Photo P aper , Glos s y and Matte ar e av ailable in 4 b y 6 inch (10 b y 15 cm) photo pa per si z e (with ta bs) f or pr inting photos f r om y our HP Office je t.
user guide load paper and load or iginals 19 load originals & paper load paper Thes e pr ocedur es des cr ibe ho w to load diff er ent si zes and ty pes of pa pers into the paper tr a y fo r printing and cop y ing .
hp offi cej et 4 200 s eri es chap ter 2 20 load originals & paper 6 Slide the paper gui de in until it st ops at the edge of the pa per . Mak e sur e that the stac k of paper li es f lat in the paper tr a y and fits under the t ab of the paper guide .
user guide load paper and load or iginals 21 load originals & paper Note: F or the bes t r esults , use a r ecommended type o f 4 by 6 inc h (10 b y 15 cm) photo paper w ith tear o ff tabs . F or mor e inf or mation , s ee recommended papers on page 17.
hp offi cej et 4 200 s eri es chap ter 2 22 load originals & paper load postcards, inde x , or Hagaki cards The f ollo w ing des cr ibes the pr ocedure for loading po stcar ds , inde x cards , or Hagaki cards in to y our HP Offi cej et f or pr inting .
user guide load paper and load or iginals 23 load originals & paper set the paper t y pe Whene v er y ou c hange paper ty pes, be sur e t o set the pape r type fo r y our HP Off ice jet. paper type settings for copy ing Select the P aper T ype s etting that matc hes the paper o r trans par ency f ilm y ou ar e using .
hp offi cej et 4 200 s eri es chap ter 2 24 load originals & paper set the paper type for cop ying The f ollo w ing pr ocedur e des cr ibe s ho w to set the pa per type f or the Cop y opti on on yo ur HP Off i cej et. Selec t the P aper T ype se tting that matches the pa per or tr anspar ency film y o u ar e using .
user guide load paper and load or iginals 25 load originals & paper avoi d ja ms T o help avo id pa per jams , fo llo w these gui delines: • Pr ev en t cu rled or w r inkled paper b y s tor ing all unused medi a flat in a re sealable bag . • Remo v e pr inted pa pers f r om the output tr ay f r equentl y .
hp offi cej et 4 200 s eri es chap ter 2 26 load originals & paper 3 Press Copy , Scan , or Fax on the f r ont pane l. Note: If yo u w ant to c hange a Cop y or F a x se tting, or c hange a Scan d.
3 27 cop y use the copy f eatur es The HP Off ice jet enable s y ou to pr oduce hi gh-quality color and black -and-white copie s on plain paper , photo pape r , and trans par enc ie s.
hp offi cej et 4 200 s eri es chap ter 3 28 copy increase cop y speed or quality The HP Offi cej et pr o v ide s thre e options that aff ect cop y speed and quality . • Normal de li v ers hi gh-quality outp ut and is the r ecommended setting f or most o f yo ur copy ing .
user guide use th e copy feat ures 29 cop y 3 Press Copy un til Set New Defaults a ppears in the top line of the dis play . 4 Press ! until Ye s appea rs . 5 Press Start Blac k or Star t Col or to mak e a copy w ith the ne w de fa ult setti ngs or press OK to sav e the s ettings w ithout making a cop y .
hp offi cej et 4 200 s eri es chap ter 3 30 copy mak e multiple copies of the sam e or iginal 1 Load y o ur ori ginal face do w n and top f ir st in the doc ument f eeder tr a y . F or mor e infor mati on , see load originals o n page 2 5. 2 Press Copy until Number of Copies a ppears in the to p line of the displa y .
user guide use th e copy feat ures 31 cop y 1 Load y o ur ori ginal photo f ace do w n and top f irst in the doc ument f eeder tra y . F o r mor e info rmati on , see load originals on page 2 5. P osition the pho to in the center o f the doc ument f eeder tr ay and mo v e the paper guides ne xt to it .
hp offi cej et 4 200 s eri es chap ter 3 32 copy cop y a legal-siz e document onto letter paper 1 Load the legal doc ume nt face do w n and t op fir st in the doc umen t feeder tra y . F o r mor e info rmati on , see load originals on page 2 5. 2 Press Copy until Reduce/Enlar ge appears in the t op line of the displa y .
user guide use th e copy feat ures 33 cop y 5 Press ! to mak e the image mor e v iv i d . Note: Y ou can also pr es s " to mak e the image mor e pale .
hp offi cej et 4 200 s eri es chap ter 3 34 copy enhance light areas o f y our cop y Use Photo enhancements t o enhance ligh t colors that might otherw ise appear white .
4 35 scan use th e scan featur es Scan ning i s the process of co nv erti ng pict ures and t e xt into an elec tr oni c for mat for y our co mputer . Y ou can scan photo s and te xt doc uments.
hp offi cej et 4 200 s eri es chap ter 4 36 scan scan an original 1 Load y our or i ginal face do w n and top f irst in the doc ument f eeder tr a y . See load originals . 2 Press Scan . A Scan menu appear s, listing y our e x isting s canning destinati ons.
5 37 fax use the fax features Using y our HP Off ice jet, y ou can s end and r ecei v e f ax es, inc luding color f ax es. Y ou can set up speed di als to se nd fax es q uic kly and ea sily to fr eque ntly u sed numbers . F r om the fr ont panel, yo u can set a number o f fax opti ons, suc h as resolution .
hp offi cej et 4 200 s eri es chap ter 5 38 fax send a fax Using the fr ont pane l, y o u can send a blac k -and-w hite or color f ax fr om y o ur HP Offi cej et.
user guide use the f ax featur es 39 fax The HP Offi ceje t w ill pr int a conf irmati on r eport ev ery time y ou send a f ax infor ming y ou w hether the fax w as se nt successf ully or n ot . F or mor e inf ormati on on pr inting r eports, s ee pr int reports on page 5 3.
hp offi cej et 4 200 s eri es chap ter 5 40 fax Note: If the re c ipie nt’s fax mac hine onl y supports black -and-white fax es , the HP Officejet automatic ally sends t he fax in black and white. A message appears once the f ax has been sent indi cating that the f ax wa s sent in blac k and whi te .
user guide use the f ax featur es 41 fax send a fax using redial Y ou can send a f ax to the last f ax numbe r dialed b y using the R edi al/P ause button. 1 Load y o ur ori ginal face do w n and top f ir st in the doc ument f eeder tr a y . F or mor e inf ormati on , see load originals on page 2 5.
hp offi cej et 4 200 s eri es chap ter 5 42 fax cancel a schedul ed fax Y ou can cancel a sc heduled fax or one that is c ur r entl y in pr ogr ess . Once y ou schedule a f ax , the sc heduled time appears on the f r ont panel dis play . ! When the sc heduled time appear s on the displa y , pr ess Cancel , and then pr ess 1 .
user guide use the f ax featur es 43 fax send a fax using monitor dialing Monitor dialing allo w s y ou to di al a number f r om the fr ont panel a s y ou w ould dial a r egular telephone . T his featur e is u sef ul w hen y ou w ant to us e a calling card t o char ge the call .
hp offi cej et 4 200 s eri es chap ter 5 44 fax 2 Dial the number b y using the k e y pad on the phone that is connect ed to y our HP Office je t. Note: Y ou mus t use the k e y pad on the phone to dial the n umber . Do not use the k e ypad o n the fr ont pane l of the HP Office je t.
user guide use the f ax featur es 45 fax Re fer to the f ollo w ing t able to dete rmine w hic h A ns we r Mode setting y ou should use . F r om the f ir st column in the table , choose the type of eq uipment and serv ices applicable to y our o ff ice se tup .
hp offi cej et 4 200 s eri es chap ter 5 46 fax V oice ma il se rvice prov ided by yo ur telephone compan y . T e l T he HP Offi ceje t w ill not automati cally ans we r calls. Y ou w ill need to r eceiv e fax es manuall y b y pr essing S tart Black or S tart Color .
user guide use the f ax featur es 47 fax rec eive a f ax By def ault , y our HP Offi ceje t auto maticall y r ecei v es and pr ints incoming f ax es . Depending on y our Ans wer Mode setting , the HP Office jet can r e cei v e fax e s automati cally or man uall y .
hp offi cej et 4 200 s eri es chap ter 5 48 fax 3 Enter the appr opriate numbe r of r ings to ans w er b y using the k e y pad . 4 Press OK to accept the setting.
user guide use the f ax featur es 49 fax recei ve a fax manuall y using the attach ed handset (hp officejet 4 2 50 series only) Y ou can r ecei v e f ax es manuall y b y using the attac hed handset . Note: This s ectio n applie s only to the HP Office jet 4 2 50 Serie s models w ith attached handset .
hp offi cej et 4 200 s eri es chap ter 5 50 fax use the at tached handset (hp officejet 4 2 5 0 series onl y) Y ou can use the attac hed handse t to ans w er incoming calls, mak e phone calls, re cei v e fax es , and se nd fax es .
user guide use the f ax featur es 51 fax recei ve fax es using the handset ! F or inf ormati on on r ece i ving f ax es b y using the attac hed handset , se e receiv e a fax manuall y using the attac hed handset (hp of ficejet 4 2 50 series only) on page 4 9.
hp offi cej et 4 200 s eri es chap ter 5 52 fax enter te xt The f ollo w ing list pr o v i des tips f or en ter ing te xt by u sing the fr on t panel k e y pad. Use thes e instr ucti ons to ente r speed dial names and the f ax header name . • Pr ess the k e y pad numbe rs that corr e spond to the letter s of a name .
user guide use the f ax featur es 53 fax • T o e nt er a symb o l, s u ch a s *, p ress Sy mbols (*) r epeatedl y to sc r oll thr ough the list of s y mbols . The f ollo w ing ta ble r epr esen ts the av ailable s y mbols. • If y ou mak e a mistak e, pr ess " t o clear it , and then mak e the co rr ec t entry .
hp offi cej et 4 200 s eri es chap ter 5 54 fax 3 Press ! to sc r oll thr ough the f ollo w i ng r eport types: –E v e r y E r r o r : pr ints w hene v er ther e is an y kind of fax er r or (def ault). –S e n d E r r o r : pr ints whene ver ther e is a transmissi on err or .
user guide use the f ax featur es 55 fax 2 Press ! to sc r oll thr ough the f ollo w i ng r eport types: – Automatic Reports Setup : prints aut omatic r e ports as des cr ibed in generate reports automatically o n page 5 3. – Last Tr ansaction : prin ts details of the last f ax tr ansac tion .
hp offi cej et 4 200 s eri es chap ter 5 56 fax create indiv idual speed-dial entries Y ou can cr eat e speed-dial entr i es fo r fax n umbers that y ou u se f req uently . 1 Press Setup . 2 Press 2 , the n pr es s 1 . This s elects S peed Dial Se tup and then selec ts Indi v idual S peed Dial .
user guide use the f ax featur es 57 fax The f irs t unassi gned speed-dial e ntry appears on the displa y . 3 Press OK to select the dis play ed speed-di al entry . Tip: T o select another empty entry , pr ess " or ! , and then pr ess OK . 4 Press " or ! to select an indi v i dual speed-dial e ntry to add the to the gr oup .
hp offi cej et 4 200 s eri es chap ter 5 58 fax Tip: Y o u can also cancel fax f orw ar ding b y pr essing C ancel and then 2 , when “F ax F orw ar ding ” appear s on the fr ont pane l displa y .
user guide use the f ax featur es 59 fax change lighter/darker setting Use this s etting to change the con tr ast o f a fax to be dar k er or ligh ter than the ori ginal . This f eatur e is use ful if y o u ar e fax ing a doc umen t that is faded , w ashed out , or hand w ritte n.
hp offi cej et 4 200 s eri es chap ter 5 60 fax set fax options Ther e ar e numer o us fax opti ons that y ou ca n set , suc h as contr olling w hether the HP Off i ceje t r edials a bus y n umber aut omaticall y . When y ou mak e c hanges to the follo w ing options, the ne w setting becomes the de fault .
user guide use the f ax featur es 61 fax set the paper size for r eceiv ed fax es Y ou can selec t the paper si z e for r ecei ved fax es . The pa per si z e selected should match w hat is loaded in y our pa per tr ay . F axes can be pr inted on letter , A4 , or legal paper onl y (v ar ies b y country/r egion).
hp offi cej et 4 200 s eri es chap ter 5 62 fax adjust the phone lin e monitor v olume The Phone L ine Monitor V olume setting allo w s y ou to contr o l the vo lume of the dial tone s and fax to nes . Y ou can selec t Lo w , Medium , or Hi gh. T he def ault setting is Medium .
user guide use the f ax featur es 63 fax change t he answ er ring pattern (distinctive r inging) Many phone com panies o ffer a distinc ti ve r inging f eatur e that allo w s y ou to hav e sev er al phone numbers on one phone line .
hp offi cej et 4 200 s eri es chap ter 5 64 fax 3 Press ! to select Redial or No Redial . 4 Press OK . set automatic reduction for incoming fax es This se tting determines w hat y our HP Offi ceje t does if it r ecei v es a f ax that is too large f or the de fa ult paper si z e.
user guide use the f ax featur es 65 fax use err or correction mode Err or C orr ec tion Mode (E CM) eliminat es data los t due to poor phone lines b y detecting er r or s that occ ur duri ng transmis sion and a utomati cally r eq uesting r etr ansmissio n of the er r oneou s portion .
hp offi cej et 4 200 s eri es chap ter 5 66 fax use caller ID Caller ID Mode allo w s y ou t o v ie w the phone n umber or names of callers on the fr ont pane l displa y , if yo u subsc r ibe to C aller ID serv ice thr ough y our phone compan y .
user guide use the f ax featur es 67 fax to add junk fax numbers 1 Press Setup . 2 Press 4 , then press 8 . This se lects A dv anced F ax Setu p and then Junk F ax Number s. 3 Press ! to select Add , and then pr es s OK . The mo st r ecentl y r ece iv ed C aller ID number a ppears on the displa y .
hp offi cej et 4 200 s eri es chap ter 5 68 fax 3 Press ! to selec t one of the f ollo w ing opti ons: –O n : select this option to ac tiv ate Bac k up F ax Reception . –O f f : select this optio n to turn o ff Back u p F ax R eception . 4 Press OK .
user guide use the f ax featur es 69 fax.
hp offi cej et 4 200 s eri es chap ter 5 70 fax.
6 71 print print fr om your computer Most pr int s ettings ar e automati cally handled b y the s oftwar e appli cation y o u ar e printing f r om or b y HP C olor Smart techno logy . Y ou o nly need to c hange the settings manuall y w hen y ou c hange pr int quality , print o n spec if ic ty pes of pa per or film , or us e spec ial f eatur es .
hp offi cej et 4 200 s eri es chap ter 6 72 print Macintosh users T o specify a doc ument's pape r si z e , scaling, and or ientati on , us e the P age Setup dialog bo x . T o specify other pr int settings f or a doc umen t , and to send the docume nt to the pr inter , u se the Pr int dialog bo x .
user guide print f r om y our compu ter 73 print to change t he print settings for the current print job 1 F r om y our software application ’ s Fil e menu , s elect Pr int, Pr int Setup , or Pa g e S e t u p . Make sur e that the selec ted pr inter is the HP Office je t.
hp offi cej et 4 200 s eri es chap ter 6 74 print output options panel (OS X) Use the Output Opti ons panel in the Pr int dialog bo x to sav e yo ur file a s an Ado be Acro bat PDF ® (portable doc ument f ormat) f ile . T he HP Office jet doe s not support P ostSc r ipt pr inting .
7 75 order supplies or der supplies Y ou can or der pr int cartri dges, r ecommended ty pes of HP pa per , and HP Off ice jet acces sor ie s online fr om the HP w eb site .
hp offi cej et 4 200 s eri es chap ter 7 76 order supplies T o order HP Office jet so ftwar e in other countr ie s/r egions , call the phone number for y our countri es/r egions . T he number s listed be lo w ar e c urr en t as of the publicati on date of this gui de .
8 77 maintain your hp o fficejet maintain y our hp o fficejet The HP Offi cej et r equir es little mainte nance . Sometimes y o u might w ant to clean the glass and w hite s trip on bac k of the li d to r emo v e surface du st and ensur e that yo ur copie s and scans r emain c lear .
hp offi cej et 4 200 s eri es chap ter 8 78 maintain your hp o fficejet 2 Clean the glas s w ith a soft c loth or sponge sligh tly mo istened w ith a nonabrasi ve glass cleaner . Caution! Do not use abr asi v es , acetone , benz ene , or carbon tetr achlor i de on the glass; thes e can damage it .
user guide maintain y our hp off icej et 79 maintain your hp o fficejet 2 Clean the w hite str ip w ith a so ft cloth or s ponge slightl y mois tened w ith a mild soap and w arm w ate r . 3 W ash the strip gentl y to loos en debr is; do not sc rub the s tr ip .
hp offi cej et 4 200 s eri es chap ter 8 80 maintain your hp o fficejet Macintosh users 1 Fro m t h e HP Director , choo se Settings , and the n ch oose Maintain Printer . 2 If the Selec t Printer di alog bo x opens , select y o ur HP Off i cej et, and then click Utilities .
user guide maintain y our hp off icej et 81 maintain your hp o fficejet T ri-color and photo cartridge installed 4 Chec k the Self- T est Report for s tr eaking or w hite lines in the color bar s. Mak e sure that the co lor bars ha v e ev en consiste ncy and the lines o f color ext end acr oss the page .
hp offi cej et 4 200 s eri es chap ter 8 82 maintain your hp o fficejet handle the print car tridges Befo r e y ou r eplace or clean a pr int cartr idge , y ou should kn o w the part names and ho w to handle the print cartr idge .
user guide maintain y our hp off icej et 83 maintain your hp o fficejet 2 After the car r iage stop s mo v ing, pu sh do w n on the top of the pr int cartridge to r e lease it , and then pu ll it to w ar d yo u out of its slot. Note: It is normal to s ee ink buildup in the pr int cartr idge slots .
hp offi cej et 4 200 s eri es chap ter 8 84 maintain your hp o fficejet 5 Hold the black or phot o prin t cartri dge w ith the HP label on top . Sli de the print cartr idge at a sli ght angle up into the rig ht side of the pr int car ri age . Pr ess f ir mly un til the print cartr idge sna ps into place .
user guide maintain y our hp off icej et 85 maintain your hp o fficejet use a photo print cartridge Y ou can optimi z e the quality of the photo s y ou pr int w ith y our HP Offi cej et b y pur chasing a phot o print cartr idge . R emo v e the black pr in t cartridge and ins ert the photo pr int cartri dge in its place .
hp offi cej et 4 200 s eri es chap ter 8 86 maintain your hp o fficejet align the print cartridges The HP Offi cej et pr ompts y ou t o align pr int cartri dges e v ery time you ins tall or re place a prin t cartridge . Y ou can also align the prin t cartridge s at an y time fr om the fr on t panel or the HP Direct or.
user guide maintain y our hp off icej et 87 maintain your hp o fficejet to align the print cartridges from the hp director 1 Access t he HP Director . F or inf ormati on on acces sing the HP Dir ec tor, see use the hp director software to do more with y our hp officejet o n page 8.
hp offi cej et 4 200 s eri es chap ter 8 88 maintain your hp o fficejet clean t he print cartridges Use this f eatur e w hen the Self- T est Report sho w s str eaking o r white line s thr ough an y of the color ed bars . Do not clean pr int cartr idges unneces saril y .
user guide maintain y our hp off icej et 89 maintain your hp o fficejet 5 Dip a clean f oam ru bber s w ab or lint-f r ee c loth into distilled w ater , and squeeze any ex cess water from it. 6 Hold the print cartr idge b y its si des. 7 Clean onl y the contacts .
hp offi cej et 4 200 s eri es chap ter 8 90 maintain your hp o fficejet rest or e factory defaults Y ou can r estor e the or i ginal fact ory settings to what the y w er e w hen y ou pur cha sed y our HP Offi ceje t.
user guide maintain y our hp off icej et 91 maintain your hp o fficejet set the prompt dela y time The Pr om pt Delay T ime option allo w s y ou to con tr ol the amount of time that passes before a messag e is disp lay ed prompting y ou to take fur ther action.
hp offi cej et 4 200 s eri es chap ter 8 92 maintain your hp o fficejet self-maintenance sounds During the lif e of y our pr oduct you mi ght hear var i ous mec hanical s ounds.
9 93 hp officejet support hp officejet 4 200 series support Hew lett-P ac k ar d pr o vi des Int ernet and pho ne support fo r yo ur HP Off i ceje t. This sec tion contains the f ollo w ing top ics: .
hp offi cej et 4 200 s eri es chap ter 9 94 hp officejet support 4 If yo u ar e still e xper ienc ing pr oblems an d need to speak w ith an HP Cust omer Support Repr e sentat iv e , do the f ollo w ing: a. Hav e the spec if ic name of y o ur HP Off ice jet, as it a ppears on the fr o nt panel , av ailable .
user guide hp offi cej et 4 200 series su pport 95 hp officejet support Bahrain (Du bai) +9 7 3 800 7 28 Mex i co (Me x ico C ity) 5 25 8 -99 22 Belgium (Dutch) +3 2 (0) 7 0 300 005 Mor occo 1 +212 2 2 4 04 7 4 7 Belgium (F re nch) +3 2 (0) 7 0 300 004 Nether lands (0.
hp offi cej et 4 200 s eri es chap ter 9 96 hp officejet support call in Australia post-w arr anty If yo ur pr oduct is not under w arr anty , you ca n call 0 3 88 77 8000. A per -inc ident, out-of- war r anty support fee of $2 7 .5 0 (inc G S T) w ill be c harged t o y our cr edit car d .
user guide hp offi cej et 4 200 series su pport 97 hp officejet support 7 Ret ain the fr ont panel co v er . Do not r etur n the fr ont panel co v er w ith the HP Offi ceje t. 8 F old the doc ument catc her up , o ver the f r on t panel ar ea , and then f old the auto matic docume nt feeder tra y do w n, o v er the doc ument cat cher .
hp offi cej et 4 200 s eri es chap ter 9 98 hp officejet support If yo u do not hav e the or iginal pac k aging mater ials , please u se other adequat e pack aging mater ials . Shippi ng damage caused b y impr oper pac k aging and/or impr oper tr ansportatio n is not cov er ed under the w ar ran ty .
10 99 warrant y i nforma tion w arr anty inf ormation Y our HP Off ice jet comes w ith a limit ed war r anty that is desc ribed in this s ection . Infor mation abo ut ho w to obtain w arr anty serv ice and ho w y ou can upgr ade y our st andard fact ory warr an ty is also pro v i ded.
hp offi cej et 4 200 s eri es chap ter 10 100 warranty information Outside the U . S ., please call y our local HP Cu stomer Suppo rt offi ce . See call else where in the wo rld on page 9 4 f or a list of int ernati onal Cu stomer Su pport numbers .
user guide warr anty infor mation 101 warrant y i nforma tion limitations of war ranty T O THE EXTENT ALL OWED B Y L OCAL LA W , NEITHER HP NOR I T S THIRD P ARTY SUP P LIERS MAKE ANY O THER W ARRANTY.
hp offi cej et 4 200 s eri es chap ter 10 10 2 warranty information.
11 103 technical information tec hnical inf ormation The techn ica l spe cificat ions and inte rnat iona l regu lat ory info rmat ion for your H P Of ficejet are provided i n th is sect ion.
hp offi cej et 4 200 s eri es chap ter 11 104 technical information automatic document feeder paper capacit y paper siz es typ e 1 1 A utomati c doc ument f eeder accepts plain paper onl y . It does not accept trans par ency f ilm , env elope s, or la bels.
user guide techni cal info rmation 105 technical information print margin specifications fax specifications • W alk -up black and whit e and color f ax capab ility • Conf irmati on and acti v ity r eports • CCI TT/ITU Gr oup 3 fax w ith Er r or Co rr ecti on Mode • 3 3 .
hp offi cej et 4 200 s eri es chap ter 11 106 technical information ph y sical specifications po wer specifications • P ow er consumpti on: 5 0 W max imum • Input v oltage: A C 100 to 2 40 V , 0.
user guide techni cal info rmation 10 7 technical information energ y consumption Energ y us age drop s signif icantl y w hile in ENERG Y ST AR ® m od e, wh ich saves n at ura l re sour ces , and sav es mone y w ithout aff ecting th e hi gh perfor mance of this pr oduct .
hp offi cej et 4 200 s eri es chap ter 11 108 technical information recy cling progr am HP offer s an incr easing n umber of pr oduc t r etur n and r ecy cling pr ogr ams in man y countr ies , as w ell as partnering w ith some o f the lar gest electr oni c r ecy cling cent ers thro ughout the w orld .
user guide techni cal info rmation 109 technical information regulatory notices The HP Of f icej et meets product r equir ements fr om r egulatory agen c ies in y our country/ re gi on. This sec tion contains the f ollo w ing top ics: • regulatory model identification number on page 109 • notice to users of the U .
hp offi cej et 4 200 s eri es chap ter 11 110 technical information This equipment inc ludes auto mati c dialing capa bility . When progr amming and/or making test calls to emergency numbers: • Remain o n the line and explain t o the dispatc her the r eason f or the call .
user guide techni cal info rmation 111 technical information effec tué dans le cadr e d’une Déclar ati on de confor mité stipulant q ue les spéc if icati ons techni ques d’Indu str ie Canada o nt été r espectée s. Néanmo ins, ce tte abrév iatio n ne signif ie en au cun ca s que l’appar e il a été vali dé par Industr i e Canada .
hp offi cej et 4 200 s eri es chap ter 11 112 technical information notice to users in the European Economic Area This pr oduc t is designed to int erwor k w ith the analogue telephone ne twor ks in t.
user guide techni cal info rmation 113 technical information notice to users in K orea (Officejet 4 2 5 5 onl y).
hp offi cej et 4 200 s eri es chap ter 11 114 technical information declaration of conf ormity Accor ding to IS O/IE C Guide 2 2 and EN 45 014 Manufac tur er’s name and addr es s: Hew lett-P ac k ar.
user guide techni cal info rmation 115 technical information declarati on of conf or mity Accor ding to IS O/IE C Guide 2 2 and EN 45 014 Manufac tur er’s name and addr es s: Hew lett-P ac k ard C o.
hp offi cej et 4 200 s eri es chap ter 11 116 technical information.
12 117 fax setup fax setup After comple ting all step s in the Setup P ost er , use the ins truc tio ns in this secti on to compl ete your fax setup. P lease keep your Setup P oster for la ter use.
hp offi cej et 4 200 s eri es chap ter 12 118 fax setup fax ing fr om a D SL line If yo u hav e a di gital subs c riber line (D SL) serv ice thr ough your phone com pan y , use the ins truc tions in this s ectio n to connect a D SL f ilter betw een the telephone wall j ack and y o ur HP Off ice jet.
user guide fax s etup 119 fax setup fax ing with a PBX phone s y stem or an ISDN line If y our telephone line ha s a PBX s y stem , mak e sur e y ou dial the n umber for an outside line bef or e di aling the fax number . Caution! Man y digital PBX s y st ems inc lude a call-waiting t one that is fact ory-set to “ on.
hp offi cej et 4 200 s eri es chap ter 12 120 fax setup ho w to choose the right fax setup f or y our office Caution! Pl ea s e re fe r to how to tell if the follow ing instructions apply to y ou on page 119 bef or e f ollo w ing an y o f these instru cti ons .
user guide fax s etup 121 fax setup ! Y es, I ha v e a PC modem . ! No . Her e is ho w to deter mine if y ou hav e a P C modem . If y ou ans w er “ Y es ” to an y of the f ollo w ing ques tions , .
hp offi cej et 4 200 s eri es chap ter 12 12 2 fax setup V oice calls and P C modem (Y ou ans w er ed “ Y es ” to questions 2 and 3 onl y .) Case E: Shar ed v o ice/f ax line w ith P C modem V oice calls and ans w er ing mac hine (Y ou ans w er ed “ Y es ” to questions 2 and 4 onl y .
user guide fax s etup 12 3 fax setup case A: separate f ax line (no v oice calls r eceiv ed) If yo u hav e a separ at e fax line on w hic h y ou r ece i v e no vo ice calls , and y ou ha v e no other equipment connect ed on this phone line , connect y our HP Office jet a s desc r ibed in this secti on .
hp offi cej et 4 200 s eri es chap ter 12 12 4 fax setup case B: fax ing with a distinctive r ing service on the same lin e If y ou subsc r ibe to a distincti v e r ing se rvice thr o ugh y our phone .
user guide fax s etup 12 5 fax setup case C: shared v oice/f ax line If yo u r ecei v e both v oi ce calls and fax calls at the s ame phone number , and y ou hav e no other off i ce equipment (or v oi ce mail) on this phone line , connect y our HP Off i ceje t as desc r ibed in this sec tion .
hp offi cej et 4 200 s eri es chap ter 12 12 6 fax setup Note: If y ou pi ck u p the phone bef or e the 6th r ing and hear f ax tones f r om a sending f ax machine , y ou will need to man ually ans w e r the fax call .
user guide fax s etup 12 7 fax setup 1 Remo v e the w hite plug f r om the port labeled “2 -EXT” on the bac k of y o ur HP Offi cej et. 2 Fi n d t h e p h on e c o r d t h a t c on n e c t s f ro m the back of y our computer (y our PC modem) to a telephone w all jac k.
hp offi cej et 4 200 s eri es chap ter 12 12 8 fax setup case E: shared v oice/f ax line with PC modem If yo u r ecei v e both v oi ce calls and fax calls at the same phone numbe r , and yo u also hav e a P C modem connected on this phone line , connec t y our HP Offi cej et as described in this se ction.
user guide fax s etup 12 9 fax setup hp officejet 4 210 series (with no handset) No w y ou need to dec ide ho w y o u wan t to ans we r fax calls: a utomati cally or manuall y . how to ans wer fax calls automaticall y 1 Press the Answer Mode button on the fr on t panel until Fax appears on the displa y .
hp offi cej et 4 200 s eri es chap ter 12 130 fax setup case F: shared v oice/f ax line with ans w ering machine If yo u r ecei v e both v oi ce calls and fax calls at the same phone numbe r , and yo u also ha ve an ans w er ing mac hine that ans w er s vo i ce calls at this phone number , conn ect your HP Officejet as described in thi s section.
user guide fax s etup 131 fax setup HP Off i ceje t w ill emit fax r ecepti on tones and r ece i v e the fax; if ther e ar e no fax tone s, the HP Offi cej et stops monit or ing the line and y our ans w ering machine can r ecor d a v oi ce mess age .
hp offi cej et 4 200 s eri es chap ter 12 13 2 fax setup Caution! If y ou do not use the su pplied cor d to connect f r om the telephone w all jac k to y our HP Offi cej et, y ou pr obabl y w ill not be able to f ax succes sfull y .
user guide fax s etup 13 3 fax setup case H: shared v oice/f ax line with v oice mail Note: The HP Office je t cannot r ecei v e fax es au tomaticall y if y ou ha v e a vo ice mail s ervi ce , so y o u mus t be av ailable to r espond in per son (manuall y) to incoming fax calls .
hp offi cej et 4 200 s eri es chap ter 12 134 fax setup case I: shared v oice/f ax line with P C modem and voice mail Note: The HP Office je t cannot r ecei v e fax es au tomaticall y if y ou ha v e a vo ice mail s ervi ce , so y o u mus t be av ailable to r espond in per son (manuall y) to incoming fax calls .
user guide fax s etup 13 5 fax setup 5 Press the Answer Mode button on the fr on t panel until TEL appear s on the displa y . 6 If y our P C modem ’s softw ar e is set to aut omaticall y r ece iv e f ax es to y our compute r , turn off that s etting.
hp offi cej et 4 200 s eri es chap ter 12 13 6 fax setup.
13 13 7 troubleshooting tr oubleshooting information This sec tion con tains tr ouble shooting inf ormati on f or the HP Office jet 4 2 00 Ser ies (HP Offi cej et). Spec ifi c info rmati on is pr o v ided f or inst allation and conf igur atio n topi cs .
hp offi cej et 4 200 s eri es chap ter 13 138 troubleshooting T o check th e installation on a Macintosh, verify the follow ing: • Double-click the HP Offi cej et and mak e sur e the es sen tial icons (s can pi ctur e , scan doc ume nt , send f ax , and hp gallery appear in the HP Dir ec tor.
user guide trou bleshooting infor mation 13 9 troubleshooting The minim um sy s tem che cks screen appears dur ing installati on If th e minimum s ystem c hecks screen appears, your sy stem does not meet the r ecommended r equir em ents to ins tall the so ftwar e .
hp offi cej et 4 200 s eri es chap ter 13 140 troubleshooting Some of the i cons are mis sing in the HP Dir ector If th e essential icons (sca n picture , scan d ocument, send fax, and hp image z one) do not appear , y o ur inst allation might no t be complete .
user guide trou bleshooting infor mation 141 troubleshooting Some of the i cons are mis sing in the hp direc tor (continued) to uninstall from a Macintosh computer 1 Disconnect the HP Office je t fr om y our Mac intosh. 2 Double-click the Applications:HP All-in- One Soft wa re f older .
hp offi cej et 4 200 s eri es chap ter 13 14 2 troubleshooting hardw are installation tr oubleshooting Use this se ction t o sol v e an y pr oblems y ou might e ncounter w hile inst alling the HP Off ice je t hard w ar e .
user guide trou bleshooting infor mation 143 troubleshooting The f r ont panel displa ys the wr ong language The HP Offi cej et has been s et up w ith the incor r ect language or country/regio n. U sually , y ou se t the language and country/regi on when y o u fir st se t up the HP Office jet.
hp offi cej et 4 200 s eri es chap ter 13 144 troubleshooting My HP Offi ceje t does not po we r on • The HP Offi ceje t may not be pr oper l y connected to a po w er supply . – Mak e sur e the connecti on fr om the po wer outlet to the HP Off i cej et is fir ml y connected .
user guide trou bleshooting infor mation 14 5 troubleshooting additional installation troubleshooting help Y ou might w ant to r efe r to the R ead Me f ile for mor e inf or mation on pos sible installati on pr oblems .
hp offi cej et 4 200 s eri es chap ter 13 146 troubleshooting fax setup troubleshooting Use this s ectio n to sol v e an y pr oblems y o u might e ncounte r while s etting up y our HP O ffic ejet for faxin g. F or inf ormati on about h o w to set u p y our HP Office jet f or f axi ng, s ee fax setup on page 131.
user guide trou bleshooting infor mation 14 7 troubleshooting I hav e diff ic ulti es when s ending fax es and when r ece i v ing faxes (continued) • Mak e sur e y ou hav e cor r ectl y connected th.
hp offi cej et 4 200 s eri es chap ter 13 148 troubleshooting I cannot r ece i v e fax e s, but I can send f ax es • The R ings t o Ans w er f eatur e might not be s et to ans w er after the appr opr iate n umber of r ings f or y our off i ce setu p .
user guide trou bleshooting infor mation 14 9 troubleshooting I cannot r ece i v e fax e s, but I can send f ax es (continued) • If y ou ar e not using a distinc ti ve r ing se rvice , check to mak e sur e that the Ans w er R ing P attern f eatur e on y our HP Office jet is s et to All R ings .
hp offi cej et 4 200 s eri es chap ter 13 150 troubleshooting operational tr oubleshooting The hp officejet 4200 ser ies troubleshooting sectio n in the hp image zone help contains tr ou bleshooting tips f or s ome of the mo st commo n issues as soc i ated w ith y our HP Office jet.
151 inde x Numerics 4 by 6 inc h (10 b y 15 cm) bor derle ss phot os fit to pag e, 30 load paper , 20 A align ink cartr idge , 14 3 align pr int cartri dge , 86 , 14 3 answ er call w aiting calls, 50 .
index hp offi cej et 4 200 s eri es 15 2 distincti v e r inging , 63 enter text , 52 err or correction mode (ECM), 65 fax s pecific atio ns, 105 fax speed , 65 for ward, 62 header , 51 lighten or dar .
index user guide 15 3 clean s canner lid w hite str ip , 78 replace pr int cartri dges, 82 res to re f ac to r y d ef au lt s, 90 self-mainte nance sounds , 92 self- test repo rt, 80 set scr oll spe ed, 90 manual fax r eports , 54 memory rep ri nt fa xes, 68 menu o verv ie w , 8 minimum s ys tem r equir ements, 13 9 modem.
index hp offi cej et 4 200 s eri es 154 fax speed , 65 setup fax, 117 setup, fax, 117 ship yo ur HP Offi cej et , 96 soft war e, 138 print f r om, 71 soun ds, adjust fax, 61 , 62 sounds , self-maint e.
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Visit the hp officejet infor mation center It has e v erything yo u need to get th e mo st v alue fr om y our HP Office jet. • T ec hni cal Support • Supplies and Or der ing Inf or mation • Project Tips • W ays to Enhance Y our Product www .hp.
An important point after buying a device HP (Hewlett-Packard) 4200 series (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought HP (Hewlett-Packard) 4200 series yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data HP (Hewlett-Packard) 4200 series - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, HP (Hewlett-Packard) 4200 series you will learn all the available features of the product, as well as information on its operation. The information that you get HP (Hewlett-Packard) 4200 series will certainly help you make a decision on the purchase.
If you already are a holder of HP (Hewlett-Packard) 4200 series, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime HP (Hewlett-Packard) 4200 series.
However, one of the most important roles played by the user manual is to help in solving problems with HP (Hewlett-Packard) 4200 series. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device HP (Hewlett-Packard) 4200 series along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
