Instruction/ maintenance manual of the product OPTIPOINT420 Siemens
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www .siemens.com/enterprise User Manual HiPath 8000 optiPo int 410 advance S V7.0 optiPo int 420 advance S V7.0.
Safety Precautions 2 S afety P r ecautions For Y our S afety The IP telephone optiP oint 41 0/420 adv ance S V7 .0 complies with the Eu- ropean standar d EN 60 950, whic h deals with the saf ety of inf ormation technolog y appliances including elect ronic of fice eq uipment.
Safety Precautions 3 Important Notes The inf ormation provided in this document contains merely general descript ions or char ac- teristics of perf ormance whic h in case of act ual use do not alw ay s apply as described or which ma y c hange as a result of further development of the products.
4 Contents Contents Safety Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 For Your Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Protection of the Telephone . . . . . . . . . .
5 Contents Operating the Telephone with the Display . . . . . . . 22 Standard Telephone Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Secure voice transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6 Contents Consulting with a Second Pa rty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Introducing Consultation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Canceling Consultation Hold . . . . . . . . . . . .
7 Contents HiPath 8000 Functions . . . . . . . . . . . . . . . . . . . . . . . . . 71 Toggle Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Using Call Forwarding . . . . . . . . . . . . . . . . . .
8 Contents Customizing the Telephone . . . . . . . . . . . . . . . . . . . . 90 Accessing the Setup M enu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
9 Contents Local Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Abbreviated Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 User Password . . . . . . . . . . . . . .
10 Contents Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Off-Hook Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 On-Hook Dialing . . . . . . . . . . .
11 Contents Web Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 Preparatory Ste ps . . . . . . . . . . . . . . . . . . . .
General Information 12 General Information About T hese Operating Instructions These oper ating instructions will help y ou get to kno w the optiP oint 41 0/ 420 adv ance S V7 .0 and to use its functions. T he instructions contain im- portant information f or saf e and proper operation of the optiP oint 41 0/420 adv ance S V7 .
General Inform ation 13 Ec ho Eff ect In some cases, while using the telephone y ou may hear an ec ho, whic h can be quite strong. This is not due to any design def ect or other fault with your IP telephone, but caused b y the other client.
Step by Step General Information 14 S ymbols in the Manual Y ou will find a graphic repr esentation of the T elephone menu operating steps in logical sequence in the lef t col- umn. Belo w is an e xplanation of the s ymbols: n Lif t the handset (off-hook).
Introduction 15 Introduction Ov erview The optiP oint 41 0/420 adv ance S V7 .0 is a modern multi-functional IP telephone. It is designed f or connection to data net works and is not direct- ly connected with an ISDN s ystem or to the PSTN. The optiP oint 41 0/420 advance S V7 .
Introduction 16 Secur e V oice T ransmission Y ou can set up a secure connection with optiP oint 41 0/420 adva nce S V7 .0 phones if the receiving phone also has the capability . The v oice transmis- sion is encrypted; it is decrypted in the receiving party’ s telephone.
Introduction 17 Layout of the optiP oint 420 advance S V7 .0 Ke y s f or phone set tings Microphone f or speakerphone Loudspeak er f or open listening Dialog ke y f or confirming a function Dialog ke .
Introduction 18 Display and Dialog Keys The optiP oint 41 0/420 advance S V7 .0 f eat ures a f our -line display . In normal mode the Idle menu appears on the display . The idle menu displ ay s the time and date in the first line. T he telephone number or name is displa yed in the second line.
Introduction 19 Keypad The optiP oint 41 0/420 adv ance S V7 .0 ke ypad f eatures digits, let ters and some special char acters. Depending on the selected input mode, y ou can ke y in let ter s and special char acters b y pressing the r elev ant k ey as of ten as necessary until the req uired c haracter appear s on the displa y .
Introduction 20 Pro g r a m m a b l e K e ys optiP oint 41 0/420 advance S V7 .0 is equipped with 1 8 and/or 1 9 (optiP oint 41 0 advance S V7 .0) function ke ys all of whic h are user -program- mable on two le vels (the "Stop/E scape" and "Shif t" ke ys should be r e- tained).
Introduction 21 Control Key s The contr ol ke y s v and u are located to the lef t of the dialing keypad. De- pending on the operating mode you can modify the f ollowing set tings: Mode v Key u Key In.
Operating the Telephone with the Display 22 Operating the T elephone with the Display The opt iP oint 41 0/420 advance S V7 .0 of f ers all functions on the displa y in dialog menus which ar e independent of status. With the three dialog ke ys you can scr oll through the indivi dual functions, select the funct ion you r e- quire and activ ate it.
Operating the Telephone with the Display 23 Secur e voice tr ansmission Prerequis ite : T ec hnical personnel must activ ate the secure voice trans- mission function. If you call a station or ar e being called by a station via a secur e connection, you will see a flashing loc k symbol on the phone ’ s display .
Step by Step Operating the Telephone with the Display 24 Functi on S election A function is selected with the k e ys < or > and con- firmed with the : key . The arro w icon (>) in the f ourth line indicates tha t a dditional functio ns are av ailable.
Operating the Telephone with the Display 25 Step by Step Answ ering a Call Without the Headset (Speakerphone Mode) The telephone rings. T he caller is displa y ed on the screen. : Confirm or Pr ess ke y . LED lights up. Speakerphone mode. u or v A djust volume.
Step by Step Operating the Telephone with the Display 26 Ending a Call Pr ess ke y . LED goes out. or Pr ess Cancel/R el. or > : Select and confirm. S witc hing to Speakerphone Mode Prerequisi te: Y ou are conducting a call with the hand- set. and t Hold down the ke y while replacing the handset.
Operating the Telephone with the Display 27 Step by Step Open Listening During the Call Y ou can allow other people in the room to join the tele- phone conv er sation. Inf orm the party at the other end of the line that you are switc hing to loudspeak er .
Step by Step Operating the Telephone with the Display 28 Sec o n d C a l l If the "Call waiting" function is activa ted ( page 95) and your ar e currently making a call, you can pic k up an- other call. T he caller hears the on-hook signal , you hear the call wa iting signal.
Operating the Telephone with the Display 29 Step by Step Deflecting a W aiting Call Y ou can deflect a waiting call to another phone number . Y ou hear the call waiting signal and the number of the waiting party is display ed. > : Select "Deflect call" and confirm.
Step by Step Operating the Telephone with the Display 30 Pu tting second call on hold If you ha v e taken a second call, y ou can also place it on hold, e.g. in order to consult with someone in the same room. In this case both parties ar e put on hold.
Operating the Telephone with the Display 31 Step by Step Holding a Call Y ou can use this function to put a curr ent call on "hold" to prev ent the party at the other end of the line from hearing an internal consultation f or instance. Using the Menu Prerequisit e : Y ou are in the middle of a call.
Step by Step Operating the Telephone with the Display 32 Using the Line Keys If you ha v e a multiline telephone, y ou can use the line ke y s to place calls on manual "hold". Prerequisi te : Y ou are in the middle of a call. Pr ess the ke y associated with the line that is in use.
Operating the Telephone with the Display 33 Step by Step T ransferring with Consultation Pr oceed as f ollows to announce the transf er bef ore- hand. > : Select and confirm (see also page 47). o Enter the telephone number of the party to whom the call is to be transf erred.
Step by Step Operating the Telephone with the Display 34 Making Calls Y ou can enter a phone number with the handset of f- or on-hook. Dialing Following Line S eizure If you ha v e a multiline telephone and w ant to mak e a call on a specific line, press t he appropriate line k e y .
Operating the Telephone with the Display 35 Step by Step Dialing Befor e Line S eizure o Enter the phone number . : Confirm your entry . or Pr ess the Loudspeak er k ey . or W ait until the A uto Dial T imer has timed out. The number is dialed and the connection is set up.
Step by Step Operating the Telephone with the Display 36 Callback If the other party is busy , y ou can place a req uest f or callback. Callback is a HiP a th 800 0 function and has to be programmed b y service perso nnel. Y ou are request- ed to confirm callbac k if "Bus y" appears on the display .
Operating the Telephone with the Display 37 Step by Step Reac hability If you w ant to be reac hable within the building or on the premises, y ou can temporarily f orward all calls to y our main telephone to a "guest telephone" specifically set up f or this purpose.
Step by Step Operating the Telephone with the Display 38 De-r egistering from another telephone In case you f orgot to de-register using the HotDesking ke y at the guest telephone, you can do so fr om your main telephone or any other telephone within the s ys- tem.
Operating the Telephone with the Display 39 Step by Step Call Log The Call L og menu contains f our lists f or: • Missed calls • Dialed calls • Receiv ed calls • F orwar ded calls The Call L og contains up to 20 of the last par ties stored f or the rele vant list.
Step by Step Operating the Telephone with the Display 40 Displaying the Call Log > : Select and confirm. Select list : Confirm. or > : Select and confirm. or > : Select and confirm. or > : Select and confirm. The lists are sorted c hronologically , with the most re- cent entry first.
Operating the Telephone with the Display 41 Step by Step Call party Once you ha ve selected the r equired party , you can pro- ceed as f ollows to make t he call. > : Select and confirm. > : Confirm - the call is connected. Delete party from list Y ou can delete the selected part y from the list if you no longer requir e the entry .
Step by Step Operating the Telephone with the Display 42 "Missed calls" Key If the "Missed Calls" list contains new entries that hav e not yet been display ed, the LED f or the "Missed calls" ke y blinks. While y ou are c hec king the list, the LED lights continuously .
Operating the Telephone with the Display 43 Step by Step Call Forwar ding T o manage your telephone, you can ha v e calls f orw ard- ed to another telephone.
Step by Step Operating the Telephone with the Display 44 Checking Forw arding Status The thr ee types of call f orwar ding can hav e the f ollo w- ing states: • Not programmed • Not activ e • Activ e T o c heck the cur rent state, scroll to the F orward menu.
Operating the Telephone with the Display 45 Step by Step Act i vate c a ll fo rwa rd in g > : Select and confirm. "Not activ e" is displa yed. : Confirm (or select and confirm "2=On no r eply" or "3=On bus y"). > : Select and c onfirm.
Step by Step Operating the Telephone with the Display 46 Changing the For war ding Destination > : Select and confirm. : Confirm (or select and confirm "2=On no r eply" or "3=On busy "). "Activ e" is displa yed f or example.
Operating the Telephone with the Display 47 Step by Step Consulting with a Sec ond P arty During a call, you can consult with a second party while placing the first party on "hold". Y ou can transf er the call whic h is on hold to the second party – even if the lat ter has not y et answ ered (see page 33).
Step by Step Operating the Telephone with the Display 48 Canceling Consultati on Hold If the other party does not pic k up: > : Confirm to disconnect the active connection. Y ou are reconnect ed with the first party . If the other party pick s up: > : Conduct your consultation.
Operating the Telephone with the Display 49 Step by Step Conferencing This f eature is sometimes known as th ree-wa y calling. Prerequisit e : Y ou are conducting a consultation call ( page 47). Introducing the Conf erence Prerequisit e : Y ou are conducting a consultation call ( page 47).
Step by Step Operating the Telephone with the Display 50 or End both calls using the menu > : Select and confirm. B oth calls are terminated, and the display sho ws Cleared ". Y ou can start a new call. or End both calls b y hanging up Prerequisi te : "Allow J oin in conf erence" w as deactiv a- ted by the service personnel.
Operating the Telephone with the Display 51 Step by Step Recor ding a Call Y ou can record important calls to be able to supply e vi- dence about the exact wor ding of an order (e.g. f or banking transactions). Prerequisit e : The connection to A SC Call Recor ding (EV Oip) w as entered at your telephone b y the service personnel pa ge 1 1 2.
Step by Step Operating the Telephone with the Display 52 Dialing Aids The optiP oint 41 0/420 adv ance S V7 .0 provides y ou with a number of dialing aids and memory funct ions to fa cilitate you in maki ng calls and administering num- bers.
Operating the Telephone with the Display 53 Step by Step Using Auto Dial Timer F ollo wing expiry of a configurable dela y interv al, auto di- aling occurs af ter the last dialed digit is entered.
Step by Step Operating the Telephone with the Display 54 Using Abbreviated Dialing T o simplify the dialing pr ocess, you can call tw elve ab- bre viated dial numbers. Y ou can progr am a user number f or eac h abbre viated dialing number pa ge 1 1 3.
Operating the Telephone with the Display 55 Step by Step Using Notebook Functions If the last number dialed was bus y , or if the called party has not pic ked up, or if y ou wish to note down the num- ber of the remote user , then you can store t he tele- phone number electronically and call it again at a suit- able time (max.
Step by Step Operating the Telephone with the Display 56 Using Repdial Keys The Reper tory Dialing function is similar to selected dialing. Howe v er , it can also incorporate dialing control functions at any point within the repertory dialing se- quence.
Operating the Telephone with the Display 57 Step by Step V oice Messages The "Messages" menu displa ys the number of voice messages that hav e been recorded in the mailbo x. : Confirm. If any messages are prese nt, the number of messages is shown at the top right of the displa y .
Step by Step Operating the Telephone with the Display 58 D e ac ti v a tin g th e R i ng er If you do not wa nt to be disturbed b y an incoming call ringing, you can deactiv ate the ringer . Prerequisi te : A function ke y must be configured (s ee page 1 1 7).
Operating the Telephone with the Display 59 Step by Step Using a Key to Activate/Deactivate Do Not Disturb Prerequisit e : A function k ey must be configured (see page 1 1 7).
Operating the Telephone with the Display 60 Using Group Features T o help with handling certain types of calls, your telephone can be part of a pick up group, a hunt group, or both. Call Pick up Groups The administra tor can combine sev eral telephones to f orm a pickup group.
Operating the Telephone with the Display 61 Step by Step Answ ering a Pickup Group Call A call f or a pic k up group is displa y ed as f ollo ws: • Line 2: Caller • Line 3: Calling T arget • Line 4: Option "Pickup Call". : Confirm the query to pic k up the call.
Operating the Telephone with the Display 62 Surviveability If a HiP ath 300 0 f allback s y stem was set up f or your HiP ath 800 0,you will still be able to use your telephone and the functions of the outage sy stem in case of e.
Operating the Telephone with the Display 63 Multiline T elephone – Introduction The f ollowing sections pro vide an o vervie w of the concepts and f eatures specific to your telephone if the admin istrator has conf igured it as a multi- line phone — a telephone that supports more than one line.
Operating the Telephone with the Display 64 T ypes of Lines The f ollowing are the types of lines: • Priv ate line: A line that is only accessible to one telephone. • Shared line: A line that is accessible to multiple telephones. • Direct Station line : A line with a direct connection to another t elepho- ne.
Operating the Telephone with the Display 65 Lines B asically ev ery line in a multiline telephone functions as an individual tele- phone (ex cept lines on Direct Station Select k ey ) so tha t all f eat ures on "single-line" telephones can be trans f er red to each individual line.
Step by Step Operating the Telephone with the Display 66 Using a Multiline Setup Incoming Call (R inger or Call W ait ing T one) The optiP oint 41 0/420 advance S V7 .0 rings with the set ring tone page 1 26. If inf ormation about the calling party is transf erred (name, number or both), it appears on the display .
Operating the Telephone with the Display 67 Step by Step Existing Connect ion The f ollowing options are a vailable when y ou answ er a call on a line (see page 66): • Use the line in the same w.
Step by Step Operating the Telephone with the Display 68 Making Calls with Multiple Lines Accepting a second call on the same line While yo u are on a call, an incoming call is indicated b y ringing or blinking on another line k ey . Pr ess blinking line k ey 2.
Operating the Telephone with the Display 69 Step by Step Advan ced Cancel Key Function F or multiline telephones, the Cancel ke y function ap- plies to the rele v ant active connection. Generally when the Cancel k e y is pressed, the call be- ing conducted by the part y is terminated.
Step by Step Operating the Telephone with the Display 70 Using the Direct Station Select k ey Using a set up Direct Station Select key (DSS) y ou can call the target telephone directly or pick up a call for the target telephone. Direct Station Select – Call other party Pr ess the Direct Station Select key to call the other party .
HiPath 80 00 Functions 71 Step by Step H i P a t h 8 000 F u n c t i o n s The HiP a th 800 0 sy stem supports a number of func- tions, whic h you can activ ate or deactiv ate via the tele- phone. With a multiline telephone each function relates to the prime line.
Step by Step HiPath 80 00 Functions 72 Using Call Forwar ding This section describes the call forw arding functions supported by the HiP ath 800 0. These functions can be called up using the f eat ure code. Y ou can also assign a frequently used function to a pr ogrammable ke y or a se- lected repdial k e y .
HiPath 80 00 Functions 73 Step by Step Call Forward on No Reply The HiP ath 8000 function Call Forw ard - No Reply (CFNR) allows you to enter a f eature code to f orward calls to another number if the handset is not lif ted af ter a cert ain number of rings (between 2 and 7).
Step by Step HiPath 80 00 Functions 74 The HiP ath 80 0 0 rings the telephone to which you w ant to f orw ard your calls. w • If the party answer s, you can notify the part y that your calls are being f orwarded. • If the f orw arded-to part y does not answ er or is busy , repeat the activ ation procedur e.
HiPath 80 00 Functions 75 Step by Step S electively Forwar ding Calls The function Sele ctive Call F orw arding allo ws y ou to generate a list of telephone numbers (screening list) that should be f orwar ded automatically . When a caller's number matches a number on the forw arding list, the call is f orw arded to the r e-direct number .
Step by Step HiPath 80 00 Functions 76 Caller ID Suppression The administrator stipulates whether or not your cal ler ID (name and phone number) is displa yed on the called party’ s telephone. If your data is not transf err ed, the call is initiated anon ymously .
HiPath 80 00 Functions 77 Step by Step Activating Caller ID Su ppression T emporarily for Next Call If the administrator has permit ted the trans f er of y our caller ID , you can ov erride this set ting f or the ne xt call as f ollo ws: n Lif t the handset.
Step by Step HiPath 80 00 Functions 78 Creating a S creening List For Call Acceptance Y ou can create a lis t of numbers, a lso known a s a screening list, from which y ou w ant to accept incoming calls. The administr ator knows ho w e xtensiv e this list may be in the HiP ath 800 0 that you are oper ating on site.
HiPath 80 00 Functions 79 Step by Step For Rejecting Calls Comparably to selectiv ely accepting calls, y ou can cre- ate a screening list f or calls y ou want to accept incom- ing calls. The administr ator knows how e xtensiv e this list may be in the HiP ath 800 0 that you are operating on site.
Step by Step HiPath 80 00 Functions 80 Anonymous Calls Rejecting Anonymous Calls Y ou can reject all calls from parties who hav e a privac y f eat ure activ e (such as Caller ID bloc king) that pre v ents the deliv ery of their calling number . When you do so, you r eceive no alerting f or a rejected call.
HiPath 80 00 Functions 81 Step by Step Using Speed Dialing The speed dialing f eature allo ws y ou to call up a central- ized list of frequently dialed telephone number s. Single-Digit Speed Dialing This f eature lets y ou easily place calls to fr equently-di- aled numbers b y dialing a 1 -digit speed dialing code.
Step by Step HiPath 80 00 Functions 82 Using Callbac k Using the function "Callbac k" you can re-establish a con- nection with the last number dialed from your telepho- ne. n Lif t the handset. o Enter the code (consult the administra tor). The number is automatically dial ed.
HiPath 80 00 Functions 83 Step by Step Funct ions in a Hunt Group Make line bus y This function pre v ents that calls in a hunt gr oup are switc hed to this line. Switc h on "Busy" n Lif t the handset. o Enter the access code, e.g. *96 (consult your administ- rator) to mak e the line "bus y" f or the hunt gr oup.
Step by Step HiPath 80 00 Functions 84 Mark a line as the End of a Hunt Group S witches this line as the end of a Hunt Group. If this line is reac hed, the s ystem stops looking f or a fr ee line ac- cording to the seq uence defined f or the Hunt Group.
DLS Mobility Func tion 85 Step by Step DL S Mobility Funct ion Prerequisit e : Y our optiP oint 41 0/420 advance S V7 .0 was set up "mobility -enabled" by the service per sonnel. A DL S serv er is a vailable in the L AN, and its address is stored in the te lephone.
Step by Step DLS Mobility Fu nction 86 Logging on and off at the S ame Te l e p h o n e Logging on at the T elephone No other mobility user is logged on. Logging on using the ke y One of the function k eay s was set up as logon ke y f or the mobility function.
DLS Mobility Func tion 87 Step by Step Logging off at the T elephone Prerequisit e : Y ou are logged on as a mobility user . If av ailable, pr ess the "Mobility" ke y . The logof f proce- dure is started. or > : Select and confirm. : Confirm to start the logof f procedure.
Step by Step DLS Mobility Fu nction 88 Logging on and off at at Diff er ent Te l e p h o n e s If the user is not logged on at another telephone, the logon procedur e is the same as described under &q.
DLS Mobility Func tion 89 Step by Step The logof f is shown simultaneously at the remote tele- phone, and as soon as the logon procedure is success- fully completed, MOB is sho wn on the displa y of y our telephone.
Step by Step Customizing the Telephone 90 Customizing the T elephone This chapter describes the set tings f or the optiP oint 41 0/420 advance S V7 .0 - including the lan- guage used f or menu guidance, date and time, dialing mode and audio set tings f or inst ance.
Customizing the Telephone 91 Step by Step Se t t i n g s The Settings menu is dynamic, i.e. it only appear s with specific inf ormation on the stat us of the telephone, such as: • Call f orw ardin g active • User status s et Prerequisit e : Y ou are in the "Set up" menu page 90.
Step by Step Customizing the Telephone 92 Language Use this menu option to define the language f or opera- tor prompting. Prerequisi te : Y ou are in the "Configuration" menu page 91. > : Select and confirm; the set language is displa yed.
Customizing the Telephone 93 Step by Step Setting t he Date and Time Af ter the displa y f ormat is selected, the date field ap- pears. The field to be edited can be c hanged b y using the > and < k ey s to scroll to the next or pre vious field.
Step by Step Customizing the Telephone 94 Call Forwarding Y ou can use this option to define whether phone-based call f orw arding can be configured or not. Prerequisi te : Y ou are in the "Configuration" menu page 91. > : Select and confirm.
Customizing the Telephone 95 Step by Step Call W aiting Y ou can use this option to enable call waiting during an active call. Prerequisit e : Y ou are in the "Configur ation" menu page 91. > : Select and confirm. : Confirm. Second call is permitt ed.
Step by Step Customizing the Telephone 96 Call Join Y ou can use this menu option to activate or deactiv ate the f eat ure f or joining an active and a held cal l. Prerequisi te : Y ou are in the "Configuration" menu page 91. > : Select and confirm.
Customizing the Telephone 97 Step by Step Dialing Mode Y ou can use this option to determine whether only a number or a number and a name can be entered when dialing a call destination. Prerequisit e : Y ou are in the "Configur ation" menu page 91.
Step by Step Customizing the Telephone 98 Day l i gh t Sav i n g Y ou can use this function to stipulate that the clock on your telephone s witc hes to summertime and winter- time automatically . Prerequisi te : Y ou are in the "Configuration" menu page 91.
Customizing the Telephone 99 Step by Step Delay for Call Forw ard on No Reply Y ou can use this menu option to c hange the time af ter which an unansw ered call is f orw arded if Call F orw ar- ding on No Reply (CFNR, page 43) is enabled. The minimum v alue is 1 meaning f orwar d af ter 1 sec- ond.
Step by Step Customizing the Telephone 100 Hold Ringback T imer Use the option Hold R ingback Timer to change the time af ter which y ou are r eminded that you still hav e a call on hold. The minimum v alue is 3, whic h pro vides ringback af ter 3 minutes.
Customizing the Telephone 101 Step by Step Do Not Disturb Y ou can use this option to permit or prohibit the user from activating the Do Not Dist urb f eat ure. If Do Not Disturb is deactivated, t he "04=Do Not Disturb" option is not av ailable on the telephone.
Step by Step Customizing the Telephone 102 Hold Ringback Y ou can use this option to activ ate and deactiv ate the Hold Ringback funct ion, which r eminds you that a call is still being held. Prerequisi te : Y ou are in the "Configuration" menu page 91.
Customizing the Telephone 103 Step by Step Auto Answ er Y ou can use this option to activate and deactivate auto- matic call answering f or CTI applic ations. When you dial a number using the CTI application while "Auto Answe r” is activ ated, the telephone automatically switc hes to handsfree mode.
Step by Step Customizing the Telephone 104 Beep on Auto Reconnect Y ou can use this option to specify whether you will hear a beep when a call is automatically reconnected. Prerequisi te : Y ou are in the "Configuration" menu page 91. > : Select and confirm.
Customizing the Telephone 105 Step by Step or > : Select and confirm. or > : Select and confirm. or > : Select and confirm. or > : Select and confirm. Display Module Call V iew This function is only av ailable if an optiP oint display module has been connected to your optiP oint 41 0/ 420 adv ance S V7 .
Step by Step Customizing the Telephone 106 USB Keyboard T ype Y ou can use this option to specify the language for an external USB ke yboard. The f ollowing languages are av ailable: 1=English 2=English US 3=German 4=Spanish 5=Italian 6=F rench Prerequisi te : Y ou are in the "Configuration" menu page 91.
Customizing the Telephone 107 Step by Step Line Settings This option can only be selected if line k ey s hav e been configured (multiline). Prerequisit e : Y ou are in the "Configur ation" menu page 91. > : Select and confirm. T he name of the fir st line is dis- play ed.
Step by Step Customizing the Telephone 108 : Confirm. Stat us is shown when call inf ormation bo x is display ed. or : Confirm. Stat us is suppressed. The new set ting is displayed.
Customizing the Telephone 109 Step by Step Switc hing Call P ark Pickup On and Of f > : Select and confirm. : Confirm. It is possible to pick up parked calls. or . : Confirm. It is not possible to pic k up parked calls. The ne w set ting is display ed.
Step by Step Customizing the Telephone 110 Activating/deact ivating callback If the other party is busy , you can place a re quest f or callback. Callback is a HiP a th 800 0 function and has to be programmed b y the administrator . Y ou are requested to confirm callbac k if "Busy" appears on the displa y .
Customizing the Telephone 111 Step by Step Hangup while ringing If this function is activ ated, y ou can hang up when trans- f erring a call, although t he called party has not answe- red yet. > : Select and confirm. : Confirm in order to activ ate or : Select and confirm in or der to deactiv ate.
Step by Step Customizing the Telephone 112 Call Recording If this function is activ ated, you can start recording the current call page 51. Y our service personnel must hav e enabled activ ation and deactivation of this function by t he user . > : Select and confirm.
Customizing the Telephone 113 Step by Step Local Functions Y ou can use the "Local F unctions" menu to configure phone-based functions such as passw ord definition or memory assignment f or e xample. Prerequisit e : Y ou are in the "Set up" menu page 90.
Step by Step Customizing the Telephone 114 If you immediately ent er digits using the k eypad, the content is deleted and the first ne w digit entered is dis- play ed. : Confirm to enter digits. o Enter digits : and confirm. The stored number is display ed.
Customizing the Telephone 115 Step by Step Lock Phone Y ou can use this option to loc k your phone s o that unau- thorized per sons cannot make calls from or change y our user set tings. Emergenc y numbers and pr edefined numbers from the dialing plan can be dialed.
Step by Step Customizing the Telephone 116 Clear T arget If you do not requir e the "0 1=Loc k with F orward" func- tion, you can clear the f orw arding target. In this case only "02=L ock Only" will be av ailable. > : Select and confirm.
Customizing the Telephone 117 Step by Step Assigning Funct ion Keys The optiP oint 41 0/420 advance S V7 .0 f eat ures a num- ber of functions which y ou can assign to function ke y s as requir ed. Y ou will find an overvie w of the options from page 228.
Step by Step Customizing the Telephone 118 Example 1: Assigning th e M ute Fun cti on to a Function Key Y ou would lik e to switc h the microphone on or of f while making a telephone call. T his function should be as- signed to one of the function k e ys.
Customizing the Telephone 119 Step by Step Example 2: Assigning Re pertory Dialing to a Fun cti on Key Ther e are two w ays of assigning the Reper tory dialing function to a function k ey: • Define a new k ey called Repertory dialing and en- ter the repertory dialing sequence.
Step by Step Customizing the Telephone 120 • The Clear contr ol function within a string causes each activ e call to be cleared do wn; any remaining char acters are processed in a new conte xt (normally "idle").
Customizing the Telephone 121 Step by Step : Confirm to adapt the electronic ke y labeling. o : Enter or modify name or number and confirm. T he rele- vant k ey is labelled automatically . or > : Select and confirm to r etain the existing label. The phone is no w ready to dial wit h this function ke y in the programmed le vel.
Step by Step Customizing the Telephone 122 o : Enter or modify name or number and confirm. The r ele- vant k e y is labelled automatically . or > : Select and confirm to k eep the existing label. The phone is no w ready to dial with this function ke y in the progr ammed lev el.
Customizing the Telephone 123 Step by Step The phone is no w ready to dial wit h this function ke y in the programmed le vel. If you w ant to pr ogram another k ey (or k e y lev el of the same ke y), y ou can select the le v el again. Using Function Keys Y ou can call the programmed functions depending on the current stat us of the telephone.
Step by Step Customizing the Telephone 124 Audio S ettings Use this menu to adjust the volume of the ringer tone with whic h your telephone signals incoming calls, the volume of t he loudspeaker and the handset volume, and set the room acoustics f or handsfree talking.
Customizing the Telephone 125 Step by Step Ringer V olume Prerequisit e : Y ou are in the "A udio Set tings" menu page 1 24. In Case of a SingleLine T elephone > : Select and confirm. T he curr ent ringer volume is dis- play ed. In Case of a MultiLine T elephone Y ou can set the ringer volume individually f or ev ery line set up.
Step by Step Customizing the Telephone 126 Ringer Prerequisi te : Y ou are in the "Audio Set tings" menu page 1 24. In Case of a SingleLine T elephone > : Select and confirm.
Customizing the Telephone 127 Step by Step Resetting Ringer Settings In case of a MultiLine telephone you can reset the rin- ger (tone sequence and melod y) and volume t o the f ac- tory default either individually or f or all lines set up. Prerequisit e : Y ou are in the "A udio Set tings" menu page 1 24.
Step by Step Customizing the Telephone 128 Headset V ol ume Y ou can adjust the volume of the headset loudspeaker as f ollows: Prerequisi te : Y ou are in the "Audio Set tings" page 1 2 4 menu. > : Select and confirm. The current set ting is display ed.
Customizing the Telephone 129 Step by Step Key Clicks Y ou can decide whether or not to hav e ke y clic ks to pro- vide f eedbac k when a ke y has been pr essed. Three v ol- ume lev els are a v ailable and can be adjusted as indicat- ed below . Ke y clic ks are only audible when the phone is in a call state.
Step by Step Customizing the Telephone 130 Restart ing the T elephone If an optiP oint displa y module is connect ed and you r e- quest a c hange of language (either through the lan- guage menu option or by c hanging from a mobility user to base user or vice v ersa), y ou ar e asked to Restar t the telephone.
Operating the Telephone with the optiPoint display module 131 Step by Step Operating the T elephone with the optiP o int display module Using the Display T o select the control elements on the display , use the stylus provided or a similar object that will not damage the display sur face.
Step by Step Operating the Telephone with the optiPoint display module 132 F or further inf ormation, please r ef er to the section: • Call Log page 1 68 • Redia l Last No.
Operating the Telephone with the optiPoint display module 133 Step by Step Applications Display Pr ess the Cancel icon in Call Contr ol ( pa ge 1 3 1 ) if y ou want to cancel Cal l Control and use other applications.
Step by Step Operating the Telephone with the optiPoint display module 134 Incoming call Incoming Call in Idle Mo de F or incoming calls, y ou will hear t he telephone ringing and see the display c hange as shown belo w . A Caller Box is then opened and if the caller’ s tele- phone number is transf err ed it appears in the box.
Operating the Telephone with the optiPoint display module 135 Step by Step Answering a Call n Y ou can now lif t the handset to speak with the calling pa rty or press the Connection icon in the Caller Bo x to answer the call. The displa y c hanges and Caller Bo x appears closer to line .
Step by Step Operating the Telephone with the optiPoint display module 136 Reject Call Additionally you can refus e an incoming call. This call is then stored in the list of "Missed Calls" ( page 1 68) and you can ini tiate a callbac k at a later stage.
Operating the Telephone with the optiPoint display module 137 Step by Step Deflect Call F ollo w these steps to deflect a call to another destina- tion without answ ering it: Pr ess the Deflect icon. o Enter the destination or modify an existing destination and then press the Deflect display k ey .
Step by Step Operating the Telephone with the optiPoint display module 138 The incoming call is sav ed in the "Missed Calls" list. Y ou can also predefine the deflect address ( page 1 06). Call Control Mon 07/03/05 1 1:34AM 1234567 Incoming Call Deflecting.
Operating the Telephone with the optiPoint display module 139 Step by Step Sec ond Call Y ou can answer a second incoming call while already on a call or while y ou are still dial ing. The caller hear s the ringing tone while y ou hear a call w aiting tone.
Step by Step Operating the Telephone with the optiPoint display module 140 Y ou can now alternate between the two calls ( page 162), initiate a conf erence with the two callers ( page 1 64), join the two parties ( page 1 41) or connect a held part y with a dif f erent par ty ( page 1 43).
Operating the Telephone with the optiPoint display module 141 Step by Step Pr ess the maximize icon to enlar ge the call inf ormation box and obtain more inf ormation about the caller . Pr ess the Clear icon to refuse the waiting call. The caller hears an appr opriate message.
Step by Step Operating the Telephone with the optiPoint display module 142 Pr ess the display k ey OK to termi nate the process im- mediately . Y ou can then replace the handset or redial. or T ransf er on hangup Prerequisi te : T ransf er on hangup is activ ated ( page 1 1 2).
Operating the Telephone with the optiPoint display module 143 Step by Step T ransf ering a second call Y ou can transf er the second call to a third party . Prerequisit e : Y ou hav e answ ered the second call ( page 1 39). Pr ess the symbol f or "Blind transf er".
Step by Step Operating the Telephone with the optiPoint display module 144 Placing a Call on Hold Y ou can use this function to place an active call on hold. The other party is informed that the y are being placed on hold. Prerequisi te : Y ou are in the middle of a call.
Operating the Telephone with the optiPoint display module 145 Step by Step Pr ess the "Blind T ransf er" icon. o Enter the destination numbers and pr ess the Tr a n s f e r display k e y . Y ou will be notified when transf er is com- plete. Y ou can then replace the handset or redial.
Step by Step Operating the Telephone with the optiPoint display module 146 Ending a Call During a call y ou can use the f ollowing options to end the call immediately: Pr ess the "Clear" icon. or t Replace the handset. Displaying Missed Calls If you do not ans wer a call, the call data is logged to the Missed Calls list.
Operating the Telephone with the optiPoint display module 147 Step by Step V o ice Messages If you ha ve r eceived v oice messages, an icon to this ef- f ect appears on the idle displa y . The icon also indicates the number of messages to be display ed.
Step by Step Operating the Telephone with the optiPoint display module 148 Making Calls Y ou can dial a telephone number both on and of f-hook. Off-Hook Dialin g n Lif t the handset. or Pr ess. o Enter a phone number using the k eypad. or Enter the number using the displa y k eyboard.
Operating the Telephone with the optiPoint display module 149 Step by Step : Confirm dialing as soon as y ou hav e finished entering the number . The number is dialed. As soon as the part y answ ers, the Call Control s witch- es to display an activ e connection.
Step by Step Operating the Telephone with the optiPoint display module 150 V oice Dialing Dial the phone number by simply speaking a name. Prerequisi te: Entries in the "Cont acts" phone book must be supplemented/ configured f or v oice dialing.
Operating the Telephone with the optiPoint display module 151 Step by Step On-Hook Dialing o Enter a telephone number using the ke ypad. or Enter the phone number using the displa y k eyboard (the display k eyboar d is described in the operating in- structions f or the optiP oint display module).
Step by Step Operating the Telephone with the optiPoint display module 152 The number is dialed. As soon as t he party answers, Call Contr ol switc hes to display an activ e connection. Callback If the other party is busy , y ou can place a req uest f or callback.
Operating the Telephone with the optiPoint display module 153 Step by Step Placing a callback r equest The other party is bus y . Pr ess the display k ey Callbac k . The ca llbac k request is stored in the s y stem. Callback is activ ated Y ou are called by the sy stem as soon as the party beco- mes free.
Step by Step Operating the Telephone with the optiPoint display module 154 Canceling callback r equests If f or an y reason callbac k requests are no longer re- quired, y ou can cancel them Prerequisi te : The telephone is in idle mode. Open the menu and select the option Cancel Call- backs .
Operating the Telephone with the optiPoint display module 155 Step by Step Dialing from Contacts If you ha v e stored contacts in the local "Contacts" phone book, you can use them anytime y ou w ant to dial a number .
Step by Step Operating the Telephone with the optiPoint display module 156 Using Repdial Keys If you pr ess a selected di aling k ey with a stored number (see page 1 21), t he number appear s in the Caller Bo x. Pr ess the programmed function k ey .
Operating the Telephone with the optiPoint display module 157 Step by Step Conducting T wo Calls Simultaneously Consultation During a call you can call another party and initiate con- sultation while the call with the fir st party is On Hold . Pr ess Consult/T ransf er and dial the second party .
Step by Step Operating the Telephone with the optiPoint display module 158 or o Enter a phone number using the k eypad. Pr ess the of f-hook icon to dial the telephone number . Y ou can also use phone numbers that ar e stored in Contacts ( page 1 55), in Redial Last No.
Operating the Telephone with the optiPoint display module 159 Step by Step Y ou can now alternate betw een the two parties ( page 1 62) or set up a confer ence call ( page 1 64). Y ou also have the option of placing both parties on hold. In this case the "alternating" option is not a v ailable.
Step by Step Operating the Telephone with the optiPoint display module 160 Call transf er During consultation you can connect the other two par- ties to each other .
Operating the Telephone with the optiPoint display module 161 Step by Step Pr ess Complete T ransf er in order to tr ansf er the held call to the second party . Pr ess the displa y ke y OK to terminate the process im- mediately . Y ou can then replace the handset or redial.
Step by Step Operating the Telephone with the optiPoint display module 162 Alternat e – Alternat ing Betw een T wo P art ies Y ou can alternate between two parties to whom you are connected af ter ans wering a s econd call or in consulta- tion mode.
Operating the Telephone with the optiPoint display module 163 Step by Step Alternating: consultation call Open the menu and select the option Alternate in or- der to switc h to the other party .
Step by Step Operating the Telephone with the optiPoint display module 164 Confer encing Setting up from a sec ond call Prerequisi te : Y ou are conducting a consultation call.
Operating the Telephone with the optiPoint display module 165 Step by Step Setting up from a c onsultation call Prerequisit e : Y ou are engaged in a consultation call ( page 1 57). Open the menu and select the option Conf ere nce in or- der to initiate the conf erence.
Step by Step Operating the Telephone with the optiPoint display module 166 The displa y show s that the conf erence is set up. Other parties cannot be added to this conf erence. Ending the Confer ence Changing back t o single-line calls Pr ess the Hold s ymbol f or one of the parties to place this call on hold.
Operating the Telephone with the optiPoint display module 167 Step by Step Redial Last Number Y ou can use this option to immediately redial the last number . T o redial the last number dialed, open the menu and se- lect the option Redial Last No. Y ou can also select the menu option from the menu in idle mode.
Step by Step Operating the Telephone with the optiPoint display module 168 Call Log T o call or clear a part y , select the relev ant name from the Call Log .
Operating the Telephone with the optiPoint display module 169 Step by Step Select Dialed calls . or Pr ess the Redial k e y to open the Dialed calls list. Select a party and press the Dial display k ey to dial the number . Missed Calls Open the menu in idle mode and select Call Log .
Step by Step Operating the Telephone with the optiPoint display module 170 If a part y dials a number , f orwar ds a call or does not an- sw er an incoming call, the caller’ s details are stored in the rele vant C all Log . Depending on the a vailable data, the name or the number of the telephone is dis play ed.
Operating the Telephone with the optiPoint display module 171 Step by Step Details The f ollowing is display ed when you pr ess Details : • The number of call at tempts from eac h user (max.
Step by Step Operating the Telephone with the optiPoint display module 172 Received Calls Open the menu in idle mode and select Call Log ( page 1 31). Select Received calls . T his list contains the calls that wer e not answer ed on this telephone.
Operating the Telephone with the optiPoint display module 173 Step by Step Forwar ded Calls Open the menu in idle mode and select Call Log ( page 1 31). Select For war ded calls . The li st contains the calls f or- war ded and deflected by this telephone.
Step by Step Operating the Telephone with the optiPoint display module 174 Call Forwar ding Editing the Destinatio n and Enabling Call Forwarding Y ou can forw ard all calls fo r your telephone immediate- ly to another telephone. Y ou can define or modify the f orw arding target her e.
Operating the Telephone with the optiPoint display module 175 Step by Step Editing the Call F orw arding T arg et Prerequisit e : The call f orwar ding function is activ e but a destination has not been specified f or immediate call fo r w a r d i n g .
Step by Step Operating the Telephone with the optiPoint display module 176 Changing the For war ding Destination Prerequisi te : The call f orwarding function is activ e and a target has not been specified f or immediate call f or- wa rd i n g . Pr ess the Calls for war ded to box to c hange the desti- nation.
Operating the Telephone with the optiPoint display module 177 Step by Step Do Not Disturb When Do not disturb is enabled, incoming calls are f or- war ded if call f orw arding on busy is configured page 1 7 4 otherwise the caller will receiv e busy tr eat- ment (tone or announcement), depending on the sys- tem setup.
Step by Step Operating the Telephone with the optiPoint display module 178 Using Group Features Y our telephone can be assigned to a pickup group to en- sure optimum handling of s pecific calls. Call Pickup Gr oups The admi nistrator can combine sev eral telephones to f orm a pic kup group.
Operating the Telephone with the optiPoint display module 179 Step by Step or Pr ess the maximize icon to enlar ge the call inf ormation box f or more inf ormation about the group call. T he f ollo- wing example sho ws that Bill Smith is calling Ralph Del- gado.
Step by Step Operating the Telephone with the optiPoint display module 180 Surviveability If a HiP ath 300 0 backup s ystem w as set up f or your HiP ath 800 0,you will still be able to use your telephone and the functions of the outage s ystem in case of e.
Operating the Telephone with the optiPoint display module 181 Step by Step Multiline T elephone Application Call View for Multiline T elephones Normally the telephone’ s prime line or a preset line is di- aled in idle mode. T his is dependent on the line config- uration set up b y the administrator .
Step by Step Operating the Telephone with the optiPoint display module 182 Rules fo r Selecting a Pref erred Line • If there are calls on multiple lines – up to 1 0 lines possible – (ringer or call waiting signal), the Start dis- play sho ws the line with the highest priority in accor- dance with the preset terminal line pr ef erence.
Operating the Telephone with the optiPoint display module 183 Step by Step Line Overview When you pr ess the O vervie w icon in the idle displa y a view lik e the one belo w is displa y ed: Pr ess the Call view icon to ret urn to Call Control with the preset line ( page 1 8 1).
Step by Step Operating the Telephone with the optiPoint display module 184 Vie w with More T han Sev en Lines If more than se v en lines hav e been configur ed, use the display k ey s Next and Previous to scroll through all of the hidden lines.
Operating the Telephone with the optiPoint display module 185 Step by Step Incoming Call (Ring er or Call Waiting T one) If a line has been configured so that a call is signalled with a ring or call w.
Step by Step Operating the Telephone with the optiPoint display module 186 Vie w Li n e Pr ess the View Line Bo x (see page 183); t he display switc hes to Call Control as sho wn in the figure bel.
Operating the Telephone with the optiPoint display module 187 Step by Step Line Bo x Pr ess the Line Bo x ( page 1 8 3). Y ou are connected with the caller immediately .
Step by Step Operating the Telephone with the optiPoint display module 188 Initiating Calls via Line O verv iew Off-hook dialing In line ov ervie w , seize a line b y: • pressing a fr ee line box ( page 1 83). • pressing a fr ee line ke y on the multiline telephone.
Operating the Telephone with the optiPoint display module 189 Step by Step When Prime Line is Seized If the prime line "Chef" is busy f or example, you can still use <V iew Line> to switc h to Call Control but you can- not dial. Y ou can only perf orm functions suc h as Call For war di n g , Do Not Disturb or Ringer On .
Step by Step Operating the Telephone with the optiPoint display module 190 With An Active Call Once y ou answ er a call ( page 1 87) you ha ve the f ol- lowing options: • Use the telephone in si.
Operating the Telephone with the optiPoint display module 191 Step by Step Manual hold When you pr ess the Hold Line option, a displa y similar to the one below appear s: If the call is put on hold, y.
Step by Step Operating the Telephone with the optiPoint display module 192 Y ou can now select a dif f erent line f or an outgoing call fo r e x a m p l e .
Operating the Telephone with the optiPoint display module 193 Step by Step Multiline Calls Display of Li ne Information in Call Control This section describes ho w the multiline Cal l Control pro vides inf ormation about the curr ent status of other lines.
Step by Step Operating the Telephone with the optiPoint display module 194 Answering a Call on Another Line Prerequisi te : The Show interline s tate function must be activated (see page 1 07). An incoming call on another line in Call Contr ol (Ringer or Call W aiting signal) is display ed in a line information bo x.
Operating the Telephone with the optiPoint display module 195 Step by Step When you press the line inf ormation bo x ( page 183), the Secr etary line is placed on hold and details about the incomi.
Step by Step Operating the Telephone with the optiPoint display module 196 When you switc h to line ov erview , a display lik e the one belo w appears: The sample displa ys on page 1 94 are standar d Call Controls f or an existing connection.
Operating the Telephone with the optiPoint display module 197 Step by Step Status Message for Multiple Lines Display of Li ne Information f or a Ringing Line D ur- ing a Call Prerequisit e : The Show i nte rl in e st ate function must be activ ated (see page 1 07).
Step by Step Operating the Telephone with the optiPoint display module 198 Display of Line Information f or a Held Line During a Call Prerequisi te : The Show interline s tate function must be activat.
Operating the Telephone with the optiPoint display module 199 Step by Step Ringer/Call W aiting T one on the Line when Dialing Prerequisit e : The Show i nte rl in e st ate function must be activ ated.
Step by Step Operating the Telephone with the optiPoint display module 200 Character Input Changing Character Mode Pr ess this icon to switc h keyboard input from numeric to alphanumeric (lo wer case) and/or alphanumeric (up- percas e).
Operating the Telephone with the optiPoint display module 201 Step by Step Alphanumeric input (uppercase) S witc hing Between O verwrite and Insert Mode Switc hing t o Insert Mode If the icon appears in the bot tom syst em display row , you ar e currently in o v erwrite mode , i.
Step by Step Operating the Telephone with the optiPoint display module 202 Switc hing to o v erwrite mode If the icon appears in the bot tom system display ro w , you ar e currently in ins ert mode , i.e. input c harac- ters are inserted in bet ween e xisting c haracters.
Operating the Telephone with the optiPoint display module 203 Step by Step Navigating on the Display Module S electing and Activating Control Elements T o select the control elements on the display use the stylus provided or a similar object that will not damage the display sur face.
Step by Step Operating the Telephone with the optiPoint display module 204 The k ey s f or the Display Module are used as f ollows: D or F Select next contr ol element f or activ ation. C or E Select pre vious control element f or activation. : Activ ate control element b y opening a menu at the same time f or e xample.
Operating the Telephone with the optiPoint display module 205 Step by Step S etup Menu in the Display Module Y ou can also call up the Setup menu ( page 90) in the optiP oint display module. T o do this, use the ke ypad on the telephone. In idle mode open Setup in the menu to call up the tele- phone’ s Setup menu.
Web Interface 206 Step by Step We b I n t e r f a c e General Information optiP oint 41 0/420 advance S V7 .0 is equipped with a H TTP web s erver , which permits the mapping of inf or- mation from the telephone to a w eb br owser on a PC integrated into the LAN ("W eb-based Management T ool").
Web Interface 207 P reparatory Steps Open W eb Interface Precondition : The w eb interf ace must be activ ated. T o ev ok e the interf ace, open a web br owser and enter the f ollo wing URL: http://[IP of the t elephone] Where [IP of the telephone] stands f or the IP address of the optiP oint 41 0/ 420 adv ance S V7 .
Web Interface 208 Call up the user interf ace User Click her e to access the user area. Enter the user ID f or the optiP oint 41 0/420 advance S V7 .0 telephone (ma- ximum length: 24) and click "L ogin". If a user ID has not been specified, en- ter the def ault va lue "0 00 0 00".
Web Interface 209 Menu Structure Change User P assword Enter your cur rent pass wor d and your ne w passw ord and confirm the new passw ord. T he minimum length set b y the administrator is sho wn in the dialog. F or a description on ho w to c hange the user passw ord in the T elephone menu, see page 1 1 4 .
Web Interface 210 Fun cti on Key s F or a description on ho w to c hange the user passw ord in the T elephone menu, see page 1 1 7. Phone Clic k a field in one of the interf ace images to obtain more inf or- mation on the field. The possibility of progr amming a ke y ma y be block ed b y your service personnel.
Web Interface 211 Select Function Key A list of all possible functions that can be assigned to a k ey is shown on page page 221 "Loudspeaker" function k e y "Selected dialing" function k ey "Phone lock" function k ey The possibility of programming a k ey ma y be bloc ked b y y our service personnel.
Web Interface 212 "Repertor y dial" function k ey "Feat ure tog gle" function k ey "HotDesking" function k ey This k e y can only be set up if y our service personnel has set up the tele- phone as a guest telephone in the HiP ath 80 0 0.
Web Interface 213 Info Message The function k e ys ha v e been assigned the selected functions. Country Settings F or a description of the country set ting in the T elephone menu, see page 91. Language S ettings Set ting the language page 92. Clic k a field in one of the interf ace images to obtain more inf or- mation about the field.
Web Interface 214 Audio S ettings F or a description of ho w to c hange the A udio Set tings in the T elephone menu, see page 1 24. Call-Related P arameters F or a description of the parameter s i.
Web Interface 215 User S ecurity Setting A description of this set ting can be found on page 1 1 2 Mobile User Logoff Logging of f as a Mobility U ser . In general, the logof f is done using the Mo- bility ke y . Y ou can also log of f using the Mobility ke y or the telephone menu page 87.
Web Interface 216 Alphabetic Reference This glossary pr ovides basic inf ormation requir ed f or perf orming configura- tion tasks on the optiP oint 41 0/420 advance S V7 .0. • The section "Alphabetic R ef erence" e xplains terms f ound in the menus in alphabetic or der .
Web Interface 217 Call For war ding On No Reply (CFNR) Timer T ime (in seconds) af ter which an incoming call is automatically f orw arded to the f orw arding destination if there is no reply .
Web Interface 218 Feat ure Code For Fea tu re T o ggl e : Enter the code for the req uired HiP ath 80 00 feat ure, which you w ould like to assign to the function k ey . HiPath 8000 suppor ts the f ollo wing f eatur es f or e xample: • Make line bus y: the phone number is treated as bus y f or the hunt group.
Web Interface 219 Key C l ick V ol u me Ke y clic k v olume set ting on the dialing k eypad. • Minimum value: 0 (no sound) • Maximum value: 3 (loud ) • Default v alue: 2 page 21 4 page 1 29 Ke y Label Specify the name f or automatic key labelling her e.
Web Interface 220 Mobility log off Enter the user passw ord t o log of f as a Mobili ty user . Default v alue: "000000 ". page 21 5 page 87 P arameters f or "Phone lock" Enter the destination to whic h calls are to be f orw arded when the tele- phone is lock ed (see also page 21 6).
Web Interface 221 Selecting a F unction Select the requir ed functions f or both fir st and second lev el function k ey s. The f ollowing options are a vailable f or selection: Function K e y Explanation Clear definition 1 (Clear) Clear current definition.
Web Interface 222 page 21 0 page 1 1 7 T one Sequence Set ting the ringer seq uence f or incoming calls. • Minimum value: 1 (Seq uence 1) • Maximum value: 3 (Sequence 3) • Default v alue: 2 In case of a multiline telephone, this set ting can be set individually f or each line.
Web Interface 223 User Passw ord P asswor d input f or the w eb interf ace user area. • Current passw ord: enter currently v alid passw ord her e. • New passw ord: ent er new pass word her e. The ne w passw ord should be di f f e r en t f r om th e d e f au lt " 000000".
Step by Step Using Editors 224 Using Edit ors Entering T ext The text editor permits you to use the ke ypad on y our optiP oint 41 0/420 advance S V7 .0 to enter text (let ters, numerals and special c haracters). The editor is automatically activ ated when the optiP oint 41 0/420 adv ance S V7 .
Using Editors 225 Step by Step Use Shif t to s witch between upper and lo wer case when entering let ters (sho wn with a light blue back- ground in the table). The state of the Shif t ke y (o verwrite or insert mode) is shown on the ri ght-hand side of the f ourth line: Shif t key not activ e.
Step by Step Using Editors 226 Navigating During T ext Entry The f ollowing k e ys can be used f or na vigation during te xt entry: < "Shif t key" of f: delete char acter to the lef t of the cursor . "Shif t key" on: mov e the cursor to the lef t or shif t the text to the right.
Appendix 227 Appendix This appendix contains an o vervie w of the optiP oint 41 0/ 420 adv ance S V7 .0 menus as well as an y messages that are displa yed and their explanations. It also contains tables f or the def ault assignment of function k ey s.
Appendix 228 User Menu Te l e p h o n e M e n u D e f a u l t |--- ... |--- 02=Call Log? | |--- 1=Incoming calls? 0 | |--- 2=Dialed calls? 0 | |--- 3=Receiv ed calls? 0 | |--- 4=F orwarded calls? | |-.
Appendix 229 ||| - - - 0 5 = C a l l f o r w a r d i n g ? O n ||| - - - 0 7 = C a l l d u r a t i o n ? O n | | |--- 08=Call waiting? On ||| - - - 0 9 = C a l l t r a n s f e r ? O n | | |--- 1 0=Cal.
Appendix 230 ||| - - - 4 8 = I d l e d i a l i n g m o d e ? |||| - - - 1 = C o n t e x t l ? |||| - - - 2 = H o t - k e y p a d ? |||| - - - 0 0 = E n d ? | | |--- 49=Callback-busy? OFF | | |--- .
Appendix 231 |||| 3 9 = D S S ? | | | |--- 40=Consult/T ransf er? |||| - - - 4 1 = C a l l b a c k ? | | | |--- 42=Cancel Callbac ks? |||| - - - 4 3 = S t a t e K e y ? |||| - - - 4 4 = M o b i l i t .
Appendix 232 Te l e p h o n e M e n u Dialing Connection Stat us Menu Option Action Next Step Please dial #? Dial by number Diali ng via the k eypad Pr ogram dest.
Appendix 233 Consultati on Call Incoming Calls Using Group Features Menu Option Action Next Step Alternate? Hold connected us er and call up user on hold Consultation call" menu Create local Conf .
Appendix 234 Messages and Alarms Status Messages Status messages are generally display ed in the top displa y line. T hey r e- main there (static) until they are r eplaced by a new stat us.
Appendix 235 Line Key Status Indicat ion Direct Station Select key Status Indication LED Line status Description OFF Idle No connected calls. BLINKING RAPIDL Y Call waiting mode. A new incoming call/possible cal lbac k is wai t- ing. (1)or (2) FLICKERING Held.
Appendix 236 Error Messag es The er ror displa y on the telephone is limited to one display output and acoustic signals possibly generated from the network. As a r ule, erro r messages are sho wn in the bot tom line of the displa y . This means that the connection between the original action and the error whi ch has occurred is retained.
Appendix 237 Labeling the Keys Y ou can choose fr om the f ollo wing options to label the k ey s on the optiP oint 41 0 advance S V6.0 with the functions or telephone numbers sav ed: Labeling • By hand: Labeling strips ar e deliver ed with your optiP oint.
238 Index Index A abbreviated dialing ..................................... 54 numbers, clear ...................................... 116 switch on/off ......................................... 113 alternate ............................................
239 Index display missed calls ............................. 146 do not disturb ........................................ 177 ending a call .......................................... 146 forwarded calls ..................................... 173 hold call .
240 Index M make line busy ..................................... 71, 83 making calls .............................................. 148 memory ..................................................... 116 memory, clearing .................................
241 Index T TCP/IP protocol ........................................... 15 telephone layout ......................................... 17 toggle key .................................................... 71 transfer ......................................
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An important point after buying a device Siemens OPTIPOINT420 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
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