Instruction/ maintenance manual of the product NetMail/3000 HP (Hewlett-Packard)
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NetMail/3000 Menu Interface Users Guide 2-1 Menu Interface.
NetMail/3000 Menu Interface Users Guide 2-2 What You Need to Know About Sending Electronic Mail For mail users, NetMail/3000 tries to provide a user interface for the computer novice, as well as shortcuts for the computer pro.
NetMail/3000 Menu Interface Users Guide 2-3 To provide uniformity, st andard office memos usually begin with headings som ething li ke you see on thi s memo.
NetMail/3000 Menu Interface Users Guide 2-4 When you run NetMail/3000, you will be presented with a l ist of all the mail in your “mailbox”. The following sample screen illustrates what you might see on a typical mail display: The following items outline the important points on the mail screen.
NetMail/3000 Menu Interface Users Guide 2-5 (3) New (unread) message indicator column. In this column you will see “NEW” in fr ont of messages w hich have not yet been read.
NetMail/3000 Menu Interface Users Guide 2-6 What Are Mail Addresses? Mail addresses come in many di fferent types and forms. NetMail/3000 uses mail addresses that look like this: Your mail address will look something l ike this.
NetMail/3000 Menu Interface Users Guide 2-7 Running the NetMail Program The first thing you need to know is how to start up NetMail. For MPE users you merely enter: :RUN NETMAIL.SYS.THREEK If you see a “[Net Mail/INBOX]” when you start up NetMail/3000, then you are in “command mode.
NetMail/3000 Menu Interface Users Guide 2-8 Basic Operations Whenever you run N etMail/3000 in menu mode, you will see the menu bar painted across the top of the screen, and a message display area below where messages in the current folder ar e listed.
NetMail/3000 Menu Interface Users Guide 2-9 The ALT Key Something PC users m ay find more intuit ive is the separation of the menu bar and the win- dow below.
NetMail/3000 Menu Interface Users Guide 2- 10 Cursor Keys In the message display area, you use the arrow keys (up/down) to point to the message you want to “operate” on (read, delete, w hatever).
NetMail/3000 Menu Interface Users Guide 2- 11 Function Keys You’ll notice some special function keys while you are in the message display area. The function keys you will see include the “HELP” .
NetMail/3000 Menu Interface Users Guide 2- 12 Message Options Once you activate the menu ba r, the first selection you encounter are the message options. This is a pull-down menu (when you get to it, use the down arrow or RETURN key to view the menu).
NetMail/3000 Menu Interface Users Guide 2-13 Compose/Send Message The first selection under message options is “Compose/send”. This is the selection you use to actually compose and/or send a message. Notice that the “fast selec t” character for this option is “C ” (the underlined cha racter in the selection).
NetMail/3000 Menu Interface Users Guide 2-14 This box will pop-up over your message display and prompts you to provide information about the message you want to send.
NetMail/3000 Menu Interface Users Guide 2- 15 If you specified “8BIT” as the “T ype”, you must now select an “ Encoding ” . Th e default encoding for “8BIT” messages is the MIME standard “Quoted Printable” encoding.
NetMail/3000 Menu Interface Users Guide 2-16 MPE filename (traditional MPE syntax or Posix/HFS syntax if you are on MPE/iX 4.5 or later). If the “On” field spec ifies “PC” then you may enter a fully qualified path and filename for the file to be retrieved off your PC (or Macintosh).
NetMail/3000 Menu Interface Users Guide 2-17 signature file specified but specified that it must ALWAYS be included, the “Add Signature” field will also be skipped ove r, but will be turned on (an “X” in it).
NetMail/3000 Menu Interface Users Guide 2- 18 If you selected USTEXT then you’re done here, a nd you will proceed too either compose your message or attach files.
NetMail/3000 Menu Interface Users Guide 2-19 When you are done composing the message (or supplied a fi lename in the Send Mail win- dow above) you will then be prompted with the “Attach Files” window pictured above.
NetMail/3000 Menu Interface Users Guide 2- 20 After providing a filename (and specifying PC or HP for the source) you will be asked to pick a desc ription for the file from th e lis t availa ble (th e “ TYPE ” of the att achme nt fi le).
NetMail/3000 Menu Interface Users Guide 2-21 This field describes how the attachments you just specified will be “encoded” t o meet the e-mail standard requirements (non text messages must be encoded somehow to be transported over a network).
NetMail/3000 Menu Interface Users Guide 2-22 After you have selected the encoding (for any value other than “NONE”) you will be pre- sented with th e “Emulator” field. The “ Emulator ” selections are only relevant if you ar e attaching an HP3000 (non text) file.
NetMail/3000 Menu Interface Users Guide 2-23 selecting the “D ONE” field. Once you are done specifying file attachments, you then proce ed to the prompt for mes- sage recipients.
NetMail/3000 Menu Interface Users Guide 2-24 Recipients Here you will be prompted to enter the ids of mailboxes to send the message to. Recipients of mail messages fall under three cate gories: To: (Primary) Recipients: NetMail/3000 prompts for the primary recipients of each message first.
NetMail/3000 Menu Interface Users Guide 2- 25 Help Finding Mail Names At any To:, Cc:, or Bcc: prompt you may enter a question mark or use the function key labelled “Search for Name” (f 2), and you will be prompted for a search criteria and will be pro- vided a list of mailbox names (and potentially mailing list names).
NetMail/3000 Menu Interface Users Guide 2-26 look something like this: You can then choose f rom the names listed in the sele ction window. Use your arrow keys to move up or down the display til you have the choice you want hi ghlighted, then hit “RETURN” to accept that name and add it to the list of recipients.
NetMail/3000 Menu Interface Users Guide 2-27 Delete Message At some point, after reading mail in your mailbox, you’ll need to dele te old messages. While you are free to kee p important messages for.
NetMail/3000 Menu Interface Users Guide 2-28 a file or “SAVE Attac hment” to save selected parts of messages. After c opying them to file(s), you can then delete the message(s) from your mailbox (and thus free up space for new messages) while still keeping a copy of important mess ages on the s ystem.
NetMail/3000 Menu Interface Users Guide 2-29 File Away Message Messages in the mailbox can be “f iled” into other folders with the “File Away” command.
NetMail/3000 Menu Interface Users Guide 2-30 Forward Message You may send on an exact copy of a message in your mailbox to someone else with the “FORWARD” command. Forwarding a message makes a copy of a message you have rec eived in your mailbox and sends that copy on to a nother person (or people) you spec ify.
NetMail/3000 Menu Interface Users Guide 2- 31 The first field you encounter is the “ Subject ” field. This will already contain “Fw:” (an abbreviation for a forw arded message) followed by the subject of the message you are for- warding. You are free to type over and modify the subjec t if you wish.
NetMail/3000 Menu Interface Users Guide 2- 32 If you specified that you wanted to attach files, you will get the “attac h file” box where you can specify the file(s) you want to attach. See the discussion of the “Compose/Send” com- mand for details on the file attachment process.
NetMail/3000 Menu Interface Users Guide 2- 33 Print Message To actually print a copy of any message(s) in your m ailbox, use the “PRINT” command. This will print a copy of the message(s) that you specify on the printer t hat is designated for you (see the SET PRINTER command).
NetMail/3000 Menu Interface Users Guide 2-34 Read Message There are two means of reading message s listed on the current display. The first and sim- plest, is to simpl y highlight it (using the arrow k eys) and hit “RETURN”. This will display t he contents of the current message f or you, after which you will be returned to the message list.
NetMail/3000 Menu Interface Users Guide 2-35 rarily by hitting the “CNTL S” (control S) key sequence, and resume with the “CNTL Q” (control Q) key sequence. In addition, you may end the listing of a mail message by hitting the “CNTL Y” (control Y) key sequence.
NetMail/3000 Menu Interface Users Guide 2- 36 Reply to Message It is common in electronic communications to receive a message from someone which you wish to respond to.
NetMail/3000 Menu Interface Users Guide 2- 37 At this point, you will be placed in your selected editor where you can edit, delete, or add to the text of the original message.
NetMail/3000 Menu Interface Users Guide 2- 38 After completing this form, you are placed at the same “ To:” prompt as when you nor- mally send a message, except you will noti ce that NetMail/3000 .
NetMail/3000 Menu Interface Users Guide 2- 39 Writ e to Fil e To save a copy of a message as a permanent disc file you may use the ‘ Write to file ’ command. This command makes a copy of t he mai l message and writes i t to a di sc file that will be created for you.
NetMail/3000 Menu Interface Users Guide 2-40 You now need to select wher e the message(s) you are writing will be written to. You first need to specify if the file will be “ On ” the HP 3000 (HP) or on your PC or Mac (PC).
NetMail/3000 Menu Interface Users Guide 2-41 Save Attac h me nt You can extr act and save a file t hat is attached t o a mail me ssage with the “ Save Attachment ” command. As you rea d a message, you will see special blocks denoting that there is an “ attache d” file at that point in the message.
NetMail/3000 Menu Interface Users Guide 2-42 When saving an attachment to the HP3000, the file will autom atically be converted to either 1) its or iginal format if it was an HP3000 f ile originally, or 2) a text file if it is a plain text attachment, or 3) a binary file in all other cases.
NetMail/3000 Menu Interface Users Guide 2-43 will then be prompted with one more selection: Select “Bi nary” or “A scii” for the file “ Type ”, as appropriate for the attachment you selected. Ascii should be used only for plain text attachments, while “Binary” should be used for all other types of file attachments.
NetMail/3000 Menu Interface Users Guide 2-44 Option Selections The Options menu selection groups mail configuration and other commands. B y selecting and “pulling down” this menu (use the left or right arrow keys to highlight the “Options” item then use the down arrow or “RETURN” key to view the menu).
NetMail/3000 Menu Interface Users Guide 2-45 (Set) Signature NetMail allows each user to creat e what Internet mailers refer t o as “si gnature ” file s. This is a file containing the user’s name, e-mail address, and optionally company name, telephone number, or any other information relevant to people whom you might send electronic mail to.
NetMail/3000 Menu Interface Users Guide 2-46 worldwide. Signature files must be created (with your favorite file editor) and kept in a group that you will have read access to when you run NetMail.
NetMail/3000 Menu Interface Users Guide 2- 47 Verify Delete You may select whether you want to be prompted for verification when you delete a mail message by setting the “ VERIFYDELETE ” ON. If ON, then whene ver you delete a message you will be prompted to verify that you really want to de lete that message.
NetMail/3000 Menu Interface Users Guide 2-48 (Set) Printer Whenever you choose to print a message on a printer, NetMail/3000 automatically sends the message to the printer whic h has been designated as the output device for your ma il user.
NetMail/3000 Menu Interface Users Guide 2-49 (Set) Notifica tion You can specify the type of message notification (how you are notified when new mail arrives for you) and what type of messages you want to be not ified of by setting the NOTIFY option.
NetMail/3000 Menu Interface Users Guide 2-50 sages only for URGENT mail (no message if “QUIET” a nd not URGENT) 4 = Always use interruptive mail notification (URGENT or normal) 5 = Notify users wi.
NetMail/3000 Menu Interface Users Guide 2- 51 (Set) Editor The file editor you use to edit and compose m essages can be set with the “ EDITOR ” command under the Options menu or by the mail system administrator.
NetMail/3000 Menu Interface Users Guide 2-52 (Set) Auto Spell Check ing You may select whether you want to be prompted for spell checking when you send a mes- sage by using the “ AUTOSPELL ” setting under the Options menu.
NetMail/3000 Menu Interface Users Guide 2-53 (Set) Password You may change or initially set a password to protect access to your mailbox with the “ PASSWORD ” selection under the Options menu.
NetMail/3000 Menu Interface Users Guide 2-54 (Set) Language Each user can select their own language of c hoice for their user interface by choosing the “ LANGUAGE ” option.
NetMail/3000 Menu Interface Users Guide 2-55 (Set) Auto Reply If you have bee n “allowed” by the mail administrator, you c an disable the automatic read receipt function of Ne tMail /3000.
NetMail/3000 Menu Interface Users Guide 2-56 Mailbox Names You can search for mailbox names (without having to ac tually compose or send a mes- sage) with the “MAILBOX NAMES” choice under the Options menu.
NetMail/3000 Menu Interface Users Guide 2-57 Spellchec k a File If you have a spelling checker i nstalled on your system and enabled in NetMail/3000, you can spell-check any file by using the “ SPELLCHK A FILE ” command. You provide a filename to spell check, and the spelling checker on your system will be invoked to process that file.
NetMail/3000 Menu Interface Users Guide 2-58 Display Selections Under the Display menu choice you will find options which control various aspects of how messages (and the list of messages) are displayed for you. Be low, we’ll describe each selec- tion.
NetMail/3000 Menu Interface Users Guide 2-59 (Set) Pause Display “ PAUSE ” determines whether NetMail/3000 will automatically pause the dis- play when re ading mail message s at 23 line in tervals.
NetMail/3000 Menu Interface Users Guide 2-60 (Set) Headings By default all mail messages are listed with many lines of “header” information. These include the standard headers such as “From”, “To”, “Date”, “Subject”, and “Cc”, as well as poten- tially many others.
NetMail/3000 Menu Interface Users Guide 2-61 (Set) Auto MultiMedia The ” AUTO MM “ setting controls the ha ndling of multimedia attachments t o mail messages.
NetMail/3000 Menu Interface Users Guide 2-62 (Set) Listing The listing setting det ermines what (if any) messages in the current folder are automati- cally displayed in the message window. It can be set such that all messa ges in the current folder are listed, or that only unread messages are listed.
NetMail/3000 Menu Interface Users Guide 2-63 (Set) Interface NetMail/3000 supports two separate interface types - the PC style menu interface which this manual describes, and a command line interface (also used in batch mode operations).
NetMail/3000 Menu Interface Users Guide 2-64 (Set) MIME By default, NetMail/3000 understands the MIME standard for encoding message a ttach- ments. The “ MIME ” Display opti on, however, allows the user to disable MIME encoding (when reading messages) temporarily.
NetMail/3000 Menu Interface Users Guide 2-65 (Set) Uuencode By default, NetMail/3000 understands UUENCODED message a ttachments. The “ UUENCODE ” Display option, however, allows the user to disable the inter pretation of UUENCODED message attachments (when r eading messages) temporarily.
NetMail/3000 Menu Interface Users Guide 2- 66 (Set) Binhex By default, NetMail/3000 understands BINHEX message attachments. The “ BIN- HEX ” Display option, however, a llows the user to disable the interpretation of BINHEX mes- sage attachments (when reading messages) temporarily.
NetMail/3000 Menu Interface Users Guide 2- 67 Folder Selections Once you start accumulating large numbers of messages in your mailbox, you may find it useful (or even necessary) to start organizing them into groups. NetMail/3000 provides “folders” for this purpose.
NetMail/3000 Menu Interface Users Guide 2-68 Goto (Folder) You may change the current mail folder with t he “ GOTO ” command under the folders options. The “current” folder is the one from which you are viewing messages - if you have not changed it, every time you start up NetMail/3000 you begin i n the “INBOX” folder.
NetMail/3000 Menu Interface Users Guide 2-69 Create (Folder) You can create a new mail folder with the “CREATE” command. Mail folders can be any string of continuous char acters (up to 16 chara cters long) including any printable specia l charac- ters, all of which are automatically upshifted.
NetMail/3000 Menu Interface Users Guide 2-70 Destroy (Folder) You can destroy (delete) an empty mail folder with the “DESTROY” command. If you have mail folders which you no longer need, you can delete them with the “DESTROY” com- mand.
NetMail/3000 Menu Interface Users Guide 2-71 Mailing List Selecti ons Anyone used to electronic communication can appreciate the usefulness of “mailing lists”. A mailing list is a list of electronic mail addresses grouped under one “name”. Each list can have only one, or it can have several hundred members.
NetMail/3000 Menu Interface Users Guide 2-72 Add (Mailing List) You may have noticed that some electronic mail addresses can be long and difficult to remember.
NetMail/3000 Menu Interface Users Guide 2-73 ence the list by using it when sending a message. You can view the e ntries you have entered on a list at any time with the “EXPAND” com- mand, and can add or remove entries from a list with the “EDIT” mailing list command.
NetMail/3000 Menu Interface Users Guide 2- 74 Remove (Mailing List) You get rid of private mailing lists with the “ REMOVE ” command. When you select the “REMOVE” mailing list command, you wil.
NetMail/3000 Menu Interface Users Guide 2-75 Edit (Mai ling Li st) When you need to add addresses to a private mailing list, remove names from a list, or modify names on a mailing list , use the “ EDIT ” maillist command.
NetMail/3000 Menu Interface Users Guide 2-76 doesn’t have any entries in it yet. As you see above, you are prompted to enter a mailing list address to be added to the list. The address can be long, thus the field is four line s long. After the e-mail address, you can enter the “real name” of the person whom you are a dding to the list.
NetMail/3000 Menu Interface Users Guide 2-77 : You now get a list of the names and addresses already on the list, and can select one of the entries to change (by using the arrow ke ys to move the curr.
NetMail/3000 Menu Interface Users Guide 2-78 Subscribe (Mailing List) NetMail/3000 supports three types of mailing lists; private, system, and public. P ublic mailing lists are created by the mail administrator, bu t any mail user can join them with the “ SUBSCRIBE ” command.
NetMail/3000 Menu Interface Users Guide 2-79 Unsubscribe (Mailing List) To remove yourself from a public mailing list you are subscribed to use the “ UNS UB- SCRIBE ” mailing list command.
NetMail/3000 Menu Interface Users Guide 2-80 Expand (Mailing List) You may view the members of any public or system mailing list, or a list which you own with the “ EXPAND ” command under the Mailing List options.
NetMail/3000 Menu Interface Users Guide 2-81 lists, and then hit the “Cancel” (f8) key to return to the menu. In this example, we selected the mailing list called “FRIENDS” to expand. You then see the window overlay pop-up that lists the three members of the mailing list.
NetMail/3000 Menu Interface Users Guide 2-82 Show All (Mailing Lists) You can display all the available mailing lists (all those lists that you could use as recipi- ents for a messag e) with the “ Show All ” mailing list command.
NetMail/3000 Menu Interface Users Guide 2-83 Help An important feature of NetMail/3000’s pc-style menu interface is the on-line help sub- system. You can browse through the help contents by selecting the “ Help ” menu topic which will present you with the main help window, allowing you to jump to other topic areas of interest.
NetMail/3000 Menu Interface Users Guide 2-84 program where you left off. Y ou can select the “Index” key at any point to retur n to the main help index window.
NetMail/3000 Menu Interface Users Guide 2- 85 Exit By se lect ing t he “ Ex it ” menu option, you will end the program, returning you to the MPE prompt (or menu system - or whatever you were in before running NetMail/3000).
NetMail/3000 Menu Interface Users Guide 2-86 NetMail in Batch Jobs NetMail/3000 can be easily invoked in ba tch jobs by simply invoking the Ne tMail/3000 user agent (NETMAIL.
NetMail/3000 Menu Interface Users Guide 2- 87 prompts in your batch job.From the previous example, we’ll go through the sample job line by line. 1)!JOB user.acct1 2)!RUN NETMAIL.SY S.THREEK;INFO=”SEND” 3) 4)ADD 5)This is a sample message which came from a ba tch 6)job! enjoy.
NetMail/3000 Menu Interface Users Guide 2- 88 nate. Note that in line 12 we used the “//”, which termi nates the list of all recipients (a short cut) and ends the command. This saved a few blank lines but the blank lines could also have bee n used.
NetMail/3000 Menu Interface Users Guide 2- 89 Programmatic Access NetMail/3000 can be invoked as a son process to send electronic messages or files under programmatic control. The rules are similar to those used for batch processes - invoke the pr o- gram NETMAIL.
NetMail/3000 Menu Interface Users Guide 2- 90 MultiMed ia Mail NetMail/3000 adds some exciting new multimedia features for users of Reflection for Windows.
NetMail/3000 Menu Interface Users Guide 2-91 1) A personal computer with a 386 or later microproc essor. 2) Microsoft Windows, running in 386 enhanced mode (not standard mode). 3) WRQ’s Reflection 1 for Windows. (Version 4.0 or later adds some additional capabili- ties, but earlier versions will work.
NetMail/3000 Menu Interface Users Guide 2- 92 MultiMedia Installation and Setup To process multimedia messages on your PC, special software is required. This software is provided with NetMail/3000, and will install automatically for you once you tell it to.
NetMail/3000 Menu Interface Users Guide 2- 93 MultiMedia Operatio n Once you have set up the multimedia functions in NetMail/3000, you are ready to process messages with multimedia attachm ents.
NetMail/3000 Menu Interface Users Guide 2- 94 processed automatically; OFF causes a prompt to be displayed, and you are offered the option of processing the attachment or skipping it. To “send” a multimedi a m essage attachm ent, you simp ly “attach” a pc fil e t o any message you compose (at the “ATTACH FILE?” window).
NetMail/3000 Menu Interface Users Guide 2- 95 MultiMedia Cust o miz at ion When the NetMail/3000 PC sof tware installs, one of the processes scans the MS Windows control file (WIN.INI) to get an id ea of the types of applications you have installed on your PC.
NetMail/3000 Menu Interface Users Guide 2- 96 installation process and you might want to add the following line to the NMLAUNCH.INI file: wav = soundrec.exe This will allow NetMail/3000 to process .WAV files attached to messages and pass them to the PC to be played.
NetMail/3000 Menu Interface Users Guide 2- 97 Special Term ina l Types If you need to run NetMail/3000 and you are conne cting to the HP3000 over an X.
NetMail/3000 Menu Interface Users Guide 2- 98 HP AdvanceLink Terminal Emulator For users running HP’s Advancelink for DOS terminal emulator, there ar e some special setup steps you need to perform in order to be able to allow NetMail/3000 to automatically upload and download files between the HP3000 and your PC.
NetMail/3000 Menu Interface Users Guide 2- 99 Minisoft’s MS92 Terminal Emulator For users running Minisoft’s MS92 t erminal emulator, there are some specia l setup steps you need to perform in order to be able to allow NetMail/3000 to automati cally up load and down- load files between the HP3000 and your PC.
NetMail/3000 Menu Interface Users Guide 2- 100 Unison Software’s Business Session Terminal Emulator Users running any current version of Unison Software’s Business Session terminal emula- tors for Windows or Macintosh will not need to perform any special setup (other than that men- tioned in the multimedi a instal lation se ction earlie r).
NetMail/3000 Menu Interface Users Guide 2- 101 WRQ’s Reflection Terminal Emulator Users running any of WRQ’s Reflection 1 or Reflection 7 terminal emulators will not need to perform any speci al setup (other t han that mentioned in the multi media insta llation section e ar- lier).
NetMail/3000 Menu Interface Users Guide 2- 102.
An important point after buying a device HP (Hewlett-Packard) NetMail/3000 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought HP (Hewlett-Packard) NetMail/3000 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data HP (Hewlett-Packard) NetMail/3000 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, HP (Hewlett-Packard) NetMail/3000 you will learn all the available features of the product, as well as information on its operation. The information that you get HP (Hewlett-Packard) NetMail/3000 will certainly help you make a decision on the purchase.
If you already are a holder of HP (Hewlett-Packard) NetMail/3000, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime HP (Hewlett-Packard) NetMail/3000.
However, one of the most important roles played by the user manual is to help in solving problems with HP (Hewlett-Packard) NetMail/3000. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device HP (Hewlett-Packard) NetMail/3000 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
