Instruction/ maintenance manual of the product 2000 Ricoh
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FAX Option Type 2000 Operating Instructions Facsimile Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine.
Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice.
i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
ii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in cludes descriptions of functions and settings that might not be available on this machine.
iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i NOTICE ............................................ ..................................................... ........
iv Specifying a Destination ..................................... ................................................ 47 Sending Over a Fax Line .................. .............. .............. .............. .............. ............... 47 Entering a pause .
v 3. Reception Types of Reception ......................... ..................................................... .............. 117 Immediate Reception ................... .............. .............. ................. .............. .............. .
vi Printing the Journal ............................................. .............................................. 150 Journal ............. .............. .............. .............. ................. .............. .............. .............. .
vii 6. Appendix Programming Frequently Used Functions to User Function Keys ............... 181 Optional Equipment ........................ ..................................................... .............. 182 Handset ......... .............. .....
viii.
1 NOTICE ❖ USA ❖ FCC Requirements A This equipment complies with Part 68 of the FCC ru les and require- ments adopted by the ACTA. On the cover of this equipment is a label that contains, among other informat ion, a product identifier in the fo r- mat US:AAAEQ##TXXXXX.
2 I Connection to party l ine service is subject to stat e tariffs. Contact the state public utility commission, publ ic service commission or corpora- tion commission for information.
3 ❖ Notice about the Telephone Consumer Protection Ac t (Valid in USA only) The Telephone Consumer Protection Ac t of 1991 makes it unlawful for any person to use a computer or other el ectronic dev.
4 Important Safety Instructions Caution When using your tele phone equipment, basic safety precautions shoul d always be followed to reduce the risk of fire, electric shock and injury to persons, incl.
5 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Safety Information” section of About This Machine.
6 Reading the Display This section explains how to use the ke ys on the control panel and screen items. The display guides you through operatio ns, shows messages, machine status, and destinations registered in the destination lists. If you press th e { Facsimile } or { Clear Modes } key during operation, the standby screen appears.
7 Reading the Display Panel and Using Keys This section explains scre en items and their corresponding keys. 1. Selection keys Correspond to items at the bottom line on the display. Example: The standby display • When the instruc tion “Press [] ” appears in this ma nual, press the left selection key.
8 1. Machine status and message 2. Destination entry 3. Selection keys 4. Switches the destination between fax number, e-mail address and IP- Fax destination. 5. Selectable items Note ❒ The display will differ dependin g on installed optional units.
9 Function List This section explains v arious items that ca n be specified in the Fax Features menu. Click the { User Tools/Counter } key t o display the Fax Featu res menu. For detail s about the settings, see “Fax Feat ures”, General Settings Guide.
10 ❖ E-mail Settings ❖ IP-Fax Settings Function name Description Internet Fax Settings You can select to display or not. When you want to send an Inter net Fax, set On to display the icon.
11 ❖ Administrator Tools Reference “Fax Features”, General Settings Guide Function name Description Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. Print TX Standby File List Use this function to print the transmission standby file list.
12.
13 1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or a destination. Transmission Modes There are two types of transmis sion: • Memory Tr.
Transmission 14 1 You can change transmission mode by pressing the { Transmission Mode } key. Check the indicator on the operation panel to see which mode is currently active.
Transmission Modes 15 1 ❖ When sending by IP-Fax When using a gatekeeper server, press [] to display in the destina- tion display column. When using a SIP server, press [] to display in the destination dis- play column. Note ❒ If either “Enable H.
Transmission 16 1 A Make sure that Memory Trans. indicator lights. Normally Memory Transmi ssion mode is selected. If Immediate Trans. indicator is lit, press the { Transmission Mode } key to select Memory Transmission mode. B Place the original. C Make the scan settings you require.
Transmission Modes 17 1 F Specify the next destination. Pressing [] switches the type of transmission between fax number, e- mail address, and IP-Fax destination. A fax number, e-mail address and IP-Fax destination can be specified simul- taneously. G Press the { Start } key.
Transmission 18 1 Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure that Memory Trans. indicator lights. B Place the first page of the original face down on t he exposure glass.
Transmission Modes 19 1 Parallel Memory Transmission This function di als while the o riginal is be ing scanned. Standard Memory Transmission stores th e original in memory, then dials the destination. However, Para llel Memory Transmission a llows you to confirm the connection status quickly.
Transmission 20 1 Dual Access The machine can scan othe r documents into memory ev en while sen ding a fax document from memory, receiving a document into memory, or automatically printing a report. Since th e machine starts sending the second document imme- diately after the current transmission e nds, the line is used efficiently.
Transmission Modes 21 1 If memory runs out while storing an o riginal If you run out of memory while storin g an original (free space reaches 0%), the “ Memory is full. Scanning will be stopped and only scanned page(s) will be stored. ” message appears.
Transmission 22 1 A Make sure that Immediate Trans. indicator is lit. If Memory Trans. indicator is lit, press the { Transmissio n Mode } key to select Immediate Transmission mode. B Place the original. C Select the scan settings you require. D Using the number keys or a Quick Dial key, specify a destination.
Transmission Modes 23 1 Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure that Immediate Trans. indicator is lit. B Place the first page face down on the exposure glass.
Transmission 24 1 IP-Fax Functions The IP-Fax function sends or receives documents between t wo facsimiles direct- ly via a TCP/ IP network. This function has the following advantag es and is suitabl .
IP-Fax Functions 25 1 Important ❒ To use IP-Fax functions, the optio nal printer/scanner unit must be installed. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in Fax Features. ❒ Before using this function, configure th e network in the System Settings menu.
Transmission 26 1 Reference p.117 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settin gs Guide “Fax Features”, General Settings Guide Terminology The following are words you sh ou ld know when using IP-Fax: ❖ H.
IP-Fax Functions 27 1 Notes on Using IP-Fax The following are notes about us ing IP-Fax: • You may not be able to send to a firewall-protected network.
Transmission 28 1 Internet Fax Functions This machine conv erts scanned docu ment images to e-ma il format and transmits the data over the Internet . The e-mail sent by this machine can be re ceived by another Internet Fax machine.
Internet Fax Functions 29 1 Note ❒ T he In te r n e t F ax f un ct io n s upp or t ed b y th is ma chi ne i s c o m p li ant wi t h I TU- T Recommendation T.
Transmission 30 1 Notes on Using Internet Fax The following are notes about us ing Internet Fax: • When using t he Internet Fax function, or iginals a re sent at A4 size. Ori ginals larger than A4 are reduced to A4 size . If the receiver's machine is compliant with the T.
Internet Fax Functions 31 1 Functions Not Available for E-mail Transmission The following funct ions are supported wi th standard fax tr ansmission, but not with Internet Faxing.
Transmission 32 1 T.37 Full Mode This machine is T.37 full mode compatible . T.37 full mode is an international standard for Internet Fax transmissi on.
Placing Originals 33 1 Placing Originals Place the original either on the exposure glass or in the optiona l ADF or ARDF. For details about how to place originals, see the following: • Placing origi.
Transmission 34 1 Note ❒ To scan multiple originals using the ADF or ARDF, set originals in a stack. ❒ When sending a fax, the image output at the other end depends on the size and orientation of paper used in the receiver's machine.
Placing Originals 35 1 Reference p.18 “Sending multiple originals usin g the exposure glass (Memory Trans- mission)” p.23 “Sending multiple originals usin g the exposure glass (Immediate Trans- mission)” p.32 “T.37 Full Mode” p.35 “Acceptable Original Si zes” p.
Transmission 36 1 Paper Size and Scanned Area Important ❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned.
Placing Originals 37 1 Note ❒ There may be a difference in the size of the image when it is printed at the destination. ❒ Even if an original is correctly placed on the exposure g lass or in th e ADF or ARDF, a margin of 3 mm (0.1") around each edge of the original may not be sent.
Transmission 38 1 If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the “ Cannot detect original size. Place original again, then press Start key. ” message appears. If this happens, do the following: A Press [ Exit ] .
Placing Originals 39 1 Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiv ing machine may not select print paper of the cor- rect size.
Transmission 40 1 Transmission with Image Rotation Generally, place A4, 8 1 / 2 " × 11" originals in the landscape orientation ( L ). If you place an A4, 8 1 / 2 " × 11" original in the po rtrait orientation ( K ), the image is sent rotated by 90 ° .
Placing Originals 41 1 C Specify the destination, and then press the { Start } key. The Stamp indicator goes out when transm ission has been finished for Immedi- ate Transmission or when scanning has been finished for Memory Transmission.
Transmission 42 1 Detecting Blank Sheet Upon completion of the first page scanning , an alarm sounds if the page is nearly blank. Important ❒ The blank sheet- detecting function w ork s only when an original is scanned using the ADF or ARDF. ❒ The blank sheet-detecting function is ineffective for second and subsequent pages.
Scan Settings 43 1 Scan Settings You may want to se nd many diff erent ty pes of fax documents. Some of these may be difficult to reproduce at the re ceiver's end. However, the machine has three settings that you can adjus t to help you tran smit the docum ent with the best possible image quality.
Transmission 44 1 Reference p.45 “Image Density (Contrast)” JBIG Transmission If you use JBIG (Jo int Bi-level Image experts Group) compression, you can send originals scanned using Photo faster than with other compression methods. Important ❒ This function is not availa ble with the Internet Fax functi on.
Scan Settings 45 1 Note ❒ If the other party's machine does no t support the resolutio n at which you are sending, this machine au tomaticall y swit ches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal.
Transmission 46 1 Mixing Scan Settings for a Multiple Page Original When sending an original of several page s, you can select a different image den- sity, resolution, and original type setting f or each page. It is recommen ded that orig inals be placed on the expos ure glass when mixing scan settings fo r a multip le page origina l.
Specifying a Destination 47 1 Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, an d e-mail addresses can be specified. Note ❒ The display shows the percentage of free memo ry space for storing originals.
Transmission 48 1 Entering a pause Press the { Pause/Redi al } key when dialing or storing a number to insert a pause of about two seconds. Note ❒ If you press the { Pause/Redial } key at the first di git, the Redial screen appears. ❒ A pause is shown as a “-” on the display.
Specifying a Destination 49 1 B Enter the fax number using the number keys. C Press [ Tone ] . D Enter the number you want to tone dial using the number keys. E Press the { Start } key. The transmission starts. If you want to cancel a transmission, press the { Clear/Stop } key, and then re- move the originals.
Transmission 50 1 A Press [] to switch the destination to IP-Fax destination. When using a gatekeeper server, select . When using a SIP server, select . B Press [ Manual ] . To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”.
Specifying a Destination 51 1 E Specify the next destination. To add another destin ation, repeat steps D and E . F Press the { Start } key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights an d transmission starts.
Transmission 52 1 Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the IP-F ax destination as follows: ❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax Specify the IPv4 address or host name of the re ceiving machi ne.
Specifying a Destination 53 1 Note ❒ To send to a G3 fax via a gateway connected to a public telephone line, you must specify it's the receiv er's machin e telephone number. For example, if the receiver's fax number is “031234 5678”, specify “5678”.
Transmission 54 1 B Press [ Manual ] . To specify a destination using a Quick Dial key, see “Using the Quick Dial Keys”. C Enter the e-mail address destination and then press the { OK } key. If you enter an incorrect ch aracter, press t he { Clear/Stop } key.
Specifying a Destination 55 1 G Press the { Start } key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights an d transmission starts. Note ❒ Depending on security settings, [ Manual ] may not appear, and you may be unable to enter the e-mail address.
Transmission 56 1 Bypassing the SMTP server You can send Internet Fax document s directly to their destinations without go - ing through the SMTP server. Important ❒ This function must be registered to a User Function key in advance. ❒ To use this function, the following sett ings must be made.
Specifying a Destination 57 1 ❖ Specify the other party's IPv4 address Specify a destination' s e-mail address by changing the domain part of the e- mail address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@de fcompany.
Transmission 58 1 Using the Quick Dial Keys You can specify a destination simply by pr essing the Quick Dial key to which th e destination's number is registered. When a Quick Dial key is pressed, the de stination it is registered to appears on the screen.
Specifying a Destination 59 1 Note ❒ Destinations programmed can be checked using “Destination List” in “Ad- ministrator Tools” in “System Settings”. ❒ You do not have to press [ Add Dest ] when adding a destination using the Quick Dial keys.
Transmission 60 1 Note ❒ Destinations programmed in groups can be checked using “Group Desti- nation List” in “Administrator Tools” in “System Settings”. ❒ If a destination where a fax number, e-mail addres s, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears.
Specifying a Destination 61 1 Checking the Spec ified Destination This section explain s how to check th e specified destination s. If you specified a destination from the destination list, you can display names, fax numbers, e- mail addresses , or IP-Fax de stinations.
Transmission 62 1 Redial The machine stores the latest destinations specified for each transmi ssion meth- od. This function saves time when you are sending to the same destination re- peatedly, as you do not have to enter the destination again.
Specifying a Destination 63 1 Note ❒ You can specify Internet Fax and IP-Fax destinations using the Redial func- tion. Select this function be fore pressing [ Manual ] . ❒ When you press [ Program ] , you can register a select ed recipient in the des- tination li st.
Transmission 64 1 Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Manage ment in Administrator Tools in the System Settings menu. A Press the { User Tools/Counter } key.
Programming Destinations in the Address Book 65 1 E Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. For the procedure to follow, see “Reg istering Addresses and Users for Fac- simile/Scanner Functions”, General Se ttings Guide.
Transmission 66 1 C Make the settings, and then press the { OK } key. The screen returns to that of step A . Note ❒ Depending on security settings, [ Program ] may not appear, and you may be unable to register the destination.
Searching for a Destination in the Address Book 67 1 Searching for a Destination in the Address Book Use this function to search for a destin ation registered in the destination list or on the LDAP server. Important ❒ To search for a destinatio n from an LDAP server, the LDAP server must be registered in advance.
Transmission 68 1 B Press the { Search Destination } key. C Select [ Search Address Book ] using {U} or {T} , and then press the { OK } key. D Select [ Search by Name ] using {U} or {T} , and then press the { OK } key. E Enter the destination name you want to search for, and then press the { OK } key.
Searching for a Destination in the Address Book 69 1 G Select a destination using {U} or {T} , and then press {V} to specify it (put a tick against it). Multiple de stinations can be selected. Press {W} to deselect a destination. H Press the { OK } key.
Transmission 70 1 B Press the { Search Destination } key. C Select [ Search Address Book ] using {U} or {T} , and then press the { OK } key. D Select [ Display List ] using {U} or {T} , and then press the { OK } key. Destinations appear in re gistration number order.
Searching for a Destination in the Address Book 71 1 Search by Registration Number Follow these steps to search for a destinat ion by specifying a registration number stored in the de stination list.
Transmission 72 1 E Enter the t hree-digi t registra tion number using the number keys, and then press the { OK } key. If you enter the wrong registration number, before pressing the { OK } key, press the { Clea r/Stop } key, and th en enter the reg istration number again.
Searching for a Destination in the Address Book 73 1 Search by Fax Number Follow these steps to search for a destination register ed in the Address Book by fax number.
Transmission 74 1 E Enter the number you want to search for, and then press the { OK } key. If you enter the wrong number, before pressing the { OK } key, press t he { Clear/Stop } key, and then enter the number again. F Confirm the numbers you entered, and then press the { OK } key.
Searching for a Destination in the Address Book 75 1 Search by E-mail Address Follow these steps to search for a destin ation registered in the destination list by e-mail address.
Transmission 76 1 E Enter the e-mail address you want to search for, and then press the { OK } key. If you enter the wrong e-mail address, before pressing the { OK } key, press the { Clear/Stop } key, and then enter the e-mail address again. F Confirm the e-mail address you entered, and then press the { OK } key.
Searching for a Destination in the Address Book 77 1 Search by IP-Fax Destination Follow these steps to search for a destination register ed in the Address Book by IP-Fax destination.
Transmission 78 1 E Press [ IP ] . The Search IP-Fax Destin ation screen appears. F Enter the IP-Fax destination you want to search for, and then press the { OK } key. If you enter the wrong desti nation, before pres sing the { OK } key, press the { Clear/Stop } key, and then enter the destination again.
Searching for a Destination in the Address Book 79 1 Search by LDAP Server Follow these steps to search for a destination registered i n the Address Book us- ing the LDAP server. Important ❒ This funct ion is not a vailable i f [ LDAP Search ] is set t o [ Off ] under Administra- tor Tools, in the S ystem Settings menu.
Transmission 80 1 E Select [ Advanced Search ] using {U} or {T} , and then press the { OK } key. F Select a search condition using {U} or {T} , and then press the { OK } key. Conditions (Name, E- mail Address, Fax Desti nation, Company Name, and Department Name) are those programmed in the LDAP server.
Searching for a Destination in the Address Book 81 1 H Select the search criteria using the scroll ke ys, and then press the { OK } key. The meanings of the search criteria are as follows: • [ Include ] : Search for strings that include the specified char acter.
Transmission 82 1 Note ❒ Although one user can prog ram multiple e-mail addresses, on ly one ad- dress can be retrieved by the search . The address retrieved by the search depends on the searching method supported by the LDAP server. Howev- er, the address programmed fi rst is normally retrieved.
On Hook Dial 83 1 On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal spea ker. You can send a fax checking the co nnection. Important ❒ This function is not availa ble for Internet Fax and IP-Fax.
Transmission 84 1 Note ❒ This function is unavailable in some countries. ❒ Press {U} or {T} to adjust the volume of the o n-hook sound in eight incre- ments. At the maximum volume level, U changes to | . Similarly, at the minimum level, T changes to { .
Manual Dial 85 1 Manual Dial Pick up the option al handset or th e hand set of the external tele phone and dial . When the line is connected and you he ar a high-pitched tone, press the { Start } key to send your fax document. If, on th e other ha nd, you he ar a voice at the oth- er end, continue co nversation as normal.
Transmission 86 1 Memory Storage Report This report is prin ted after an original is stored in memory. It helps you review the contents an d the destinations of stored originals. Important ❒ If you use Parallel Memory Transmissi on, the Memory Storage Report is not printed.
Canceling a Transmission 87 1 Canceling a Transmission This section ex plains how to cancel a fax transmission. Important ❒ Remember that the Communi cating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a tr ansmission before pressing the { Start } key.
Transmission 88 1 While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the { Clear/Stop } key. B Select the file you want to cancel using {U} or {T} , and then press [ Stop TX ] .
Canceling a Transmission 89 1 Before the Transmission Is Started Use this procedure to cancel a transm ission after the original is scanned. T h i s f u n c t i o n i s u s e f u l t o c a n c e l a t r a n s m i s s i o n w h e n y o u n o t i c e a m i s t a k e i n d e s - tination or with the originals after st o r i n g .
Transmission 90 1 D Press [ Delete ] . To cancel another file , repeat from step B . To cancel stopping transmission, press [ No ] . E Press the { Escape } key. The standby display appears. Note ❒ If you cancel a transmission whi le the file is being sent, some pages of your file may have already been sent and is recei ved at the other end.
91 2. Send Settings This section explains the features of [ TX Mode ] , which you can use to apply vari- ous transmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct th e machine to delay transmission of your fax document until a specified later time .
Send Settings 92 2 D Select [ Send at Specified Time ] using {U} or {T} , and then press the { OK } key. To cancel the setting , select [ Off ] , and then press the { OK } key. The displa y re- turns to that of step C . E Enter the time using the number keys and press [ AM/PM ] to switch between AM and PM.
Sender Settings 93 2 Sender Settings Use this function to set sender information. If the sender's e-mail address is registere d in the destination list, the sender can receive transmission results by e-mail.
Send Settings 94 2 E Confirm the selected sender, and then press the { OK } key. F To print the sender's name on the receiver 's sheet, select [ Stamp ] using {U} or {T} , and then press the { OK } key. If you enable this function, the sender 's name (user name) appears on the re- ceiver's sheet, lists, and r eport.
Sender Settings 95 2 Note ❒ You can confirm transmission results by using both the E-mail TX Result function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to use bo th of these together in User Parameters (s witch 10, bit 6) in the Fax Features menu.
Send Settings 96 2 PIN Code Transmission A PIN (Personal Identification Number) Co de is a number used for identif ying the sender . PIN Code Transmission uses the PABX (Private Automatic Branch eXch ange) system to prevent unauthorized users se nding faxes and to manage charges ac- cording to user.
Sender Settings 97 2 D Enter the PIN Code, and then press the { OK } key. The standby display appears. If you make a mistake, press the { Clear/Stop } key before pressing the { OK } key, and then try again. E Press the { Start } key. Note ❒ For the maximum number of digits yo u can use in a PIN Code, see “Max- imum Values”.
Send Settings 98 2 E-mail Options This section e xplains the set tings requir ed for using the Internet Fax function. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed. Entering the Subject Allows you to enter a su bject for the e-mail document you want to send.
E-mail Options 99 2 F Press the { Escape } key twice. The standby scr een returns. To check the settings, press [ TX Mode ] . G Specify a destination. H Specify the sender. For details about specifying se nders, see “Sender Settings”. I Press the { Start } key.
Send Settings 100 2 C Select [ E-mail Options ] using {U} or {T} , and t hen press the { OK } key. D Select [ Return Receipt ] using {U} or {T} , and then press the { OK } key. E Select [ On ] or [ Off ] using {U} or {T} , and then press the { OK } key.
E-mail Options 101 2 Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the last 50 communications are fin- ished, “OK” might not be printed in the Journal's Result column.
Send Settings 102 2 Fax Header Print When the Fax Header is set to “On”, the stor ed name is printed on the receiver's paper. Important ❒ In the USA, the Fax Head er must contain the tele phone number of the line y o u r m a c h i n e i s c o n n e c t e d t o .
Fax Header Print 103 2 Note ❒ You can program fax header name s using the Program Fax In formation function in the Fax Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Fax Features menu.
Send Settings 104 2 Label Insertion With this func tion you can have the re ceiver's name printed on the document that is received at the other end. Important ❒ To use this func tion, set Label Insertio n to [ On ] when registering fax destina- tions in the Address Bo ok, and also select [ Programmed Name ] when sending fax documents.
Label Insertion 105 2 F Specify a destination, and then press the { Start } key. Note ❒ [ Programmed Name ] is selected by default..
Send Settings 106 2 Setting SUB Codes for Transmission Follow these steps t o send a document with a SUB Code as a confidential transmission. A S U B C o d e i s a n I D c o n s i s t i n g o f n u m b e r s , q , p , and spaces.
Setting SUB Codes for Transmission 107 2 D Select [ On ] using {U} or {T} , and then press the { OK } key. The screen returns to that of step C . E Press the { Escape } key. The standby scr een returns. F Enter the fax number of a destin ation or an IP-Fax destination.
Send Settings 108 2 I When a password is required, enter the SID Code using the number keys, and then press the { OK } key. When a SID Code is not required, just press the { OK } key.
Setting SEP Codes for Reception 109 2 Setting SEP Codes for Reception Follow these steps to enter a SEP Co de to request the destination to transmit a document. You can receive a document stored in th e destination's memory if the document has the same SEP Code as the SEP Code you ente red.
Send Settings 110 2 F Press the User Function key ( { F1 } to { F3 } ) programmed with [ SUB/SEP Code ] . G Enter a SEP Code, and then press the { OK } key. If you make a mistake, press the { Clear/Stop } key before pressing the { OK } key, and then try again.
Setting SEP Codes for Reception 111 2 Entering a Password There are times yo u may want to u se a password when receiving faxe s by SEP Code Reception using the SEP Code function. Note ❒ You can store PWD Codes as well as na mes and fax numbers in the destina- tion list.
Send Settings 112 2 SEP Code RX Result Report This report is printed after each SEP Co de Reception is completed and shows its result. Note ❒ You can also check the re sult of a SEP Code Reception with the Journal. ❒ You can turn this funct ion on or off wi th the User Parameters (switch 03, bit 4) in the Fax Features menu.
Two-Sided Transmission (D ouble-Sided Transmission) 113 2 Two-Sided Transmission (Double-Sided Transmission) Use this function to send two-side d originals. Important ❒ The optional ARDF is required. A Place the original in the ARDF, and then select the scan settings you require.
Send Settings 114 2 E Select the position of the placed document using {U} or {T} , and then press the { OK } key. To cancel Two-Sided Tr ansmissi on, press the { Escape } key. The display re- turns to that of step C . F Select the page opening orientation using {U} or {T} , and then press the { OK } key.
Two-Sided Transmission (D ouble-Sided Transmission) 115 2 Note ❒ When using this function, two-si ded originals cannot be sent by using just the exposure glass. ❒ The front and back of the scanned orig inal will be printed in order on sep- arate sheets at the other end.
Send Settings 116 2.
117 3. Reception This section explains recept ion and reception functions such as printing received documents or routing received do cuments to other fax machines. Types of Reception This section ex plains differe nt ways of receivin g fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received.
Reception 118 3 Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About twelve hours after the machine is turned off, all fax documents stored in memory are lost.
Types of Reception 119 3 Substitute Reception Substitute Reception is used when th e machine cannot prin t any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being printed.
Reception 120 3 Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documen ts that matc h the cond itio ns specified in the User Parameters (switch 05, bit 2, 1) in the Fax Features menu.
Reception Modes 121 3 Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception ( the optional handse t or an external telephone required) • Auto Reception Note ❒ The optional handset or an external te le phone is required to use this machine as a teleph one.
Reception 122 3 Switching the Reception Mode You can switch reception modes using Re ception Settings in the Fax Features menu. If you pro gram a User Fun ction key with Switch Reception Mode, you can switch the reception mode quickly. A Press the { Switch RX Mode } key.
Receiving Internet Fax Documents 123 3 Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-ma il: Auto E-mail Reception and Manual E-mail Reception. Important ❒ To use Internet Fax functions, the optional printer/scanner unit must be installed.
Reception 124 3 Manual E-mail Reception Follow these steps to receive a fax by acce ssing the e-ma il server manually. Important ❒ Program the Manual E-mail Reception functi on to a User Function key beforehand . A Press the User Function key ( { F1 } to { F3 } ) programmed w i th Manual E-mail Reception.
Receiving Internet Fax Documents 125 3 Received Images Here is an example of an Internet Fax document sent from this machi ne and re- ceived on a computer using the Ou tlook Express e-ma il application. The received image va ries accord ing to the e-mail application.
Reception 126 3 Note ❒ The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other settings. Reference p.
Reception Functions 127 3 Reception Functions This section ex plains useful fun c tions for receiving fax documents. Important ❒ To use Internet Fax and IP-Fax functi ons, the optional printer/scanner unit must be installed.
Reception 128 3 Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are forwarded as e-mail. ❒ You need to s pecify the Forw arding destination in advance.
Reception Functions 129 3 Note ❒ You can route received e-mail to other Inte rnet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS serv er, e-mail sent fr om the SMTP server will not be received an d the machine reports an error if SMTP reception is not set in “System Se ttings”.
Reception 130 3 The originator can re quest transfer of e- mail sent to another fax machine by spec- ifying the e-mail address as foll ows: ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.
Reception Functions 131 3 Auto Fax Reception Power-Up T h i s m a c h i n e c a n b e s e t t o s h u t d o w n a u t o m a t i c a l l y i f n o o n e h a s u s e d i t f o r a while. In these situations, even though the operation switch is off, the machine can still receive incoming do cuments as long as the ma in power switch is on.
Reception 132 3 Printing Options This section ex plains useful f unctions for prin ting receive d documents. Print Completion Beep When this function is turned on, the machi ne beeps to let you know when a re- ceived document is printed.
Printing Options 133 3 Center Mark When this function is enable d, marks ar e printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly whe n you file re- ceived documents.
Reception 134 3 Image Rotation If you have set paper in the standard tray K , incoming fax documents are auto- matically rotated to fit onto the paper.
Printing Options 135 3 Note ❒ Your service repr esentative can cu stom ize this function with the following settings: •R e d u c t i o n • Print split mark •O v e r p r i n t i n g • Overpri.
Reception 136 3 TSI Print (Transmitting Subs criber Identification Print) Usually the sender's Fax Hea der is printed on receiv ed documents. When you receive an Internet Fax docu ment, the e-ma il address of the sender is printed. If the sender has not programmed their Fax Header, you will not be able to iden- tify them.
Printing Options 137 3 Setting priority trays With the same size of paper loaded into multiple trays, you can make the ma- chine use one tray for one function an d another tray for another function.
Reception 138 3.
139 4. Changing/Confirming Communication Information This section explains the features of the { Job Information } key, which you can use to confirm communication results on the screen or printed reports.
Changing/Confirming Communication Information 140 4 D Press the { Escape } key. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Param- eters (switch 04, bit 5) in the Fax Features menu.
Printing a File from Memory 141 4 Printing a File from Memory I f yo u w an t t o c h e c k t he co nt e n t s of a f il e t h a t i s s to re d i n m e mo ry an d n ot y e t sent, use this procedure to print it out. A Press the { Job Information } key.
Changing/Confirming Communication Information 142 4 Note ❒ You can also prin t files that hav e not been successfully transmitted..
Checking the Transmission Result (TX File Status) 143 4 Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to displa y the transmi ssion results. A Press the { Job Information } key.
Changing/Confirming Communication Information 144 4 Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communica tion result s you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and their lists, using a network computer Web Image Monitor.
Checking the Transmission Result (TX File Status) 145 4 Confirming by E-mail Use the E-mail TX Result function to send reports by e-mail to a computer, and then confirm them on t he computer. The available reports are: • Communication Result Report.
Changing/Confirming Communication Information 146 4 Communication Result Report (Memory Transmission) This report is printed when a Memory Transmission is completed, so you can check the result of the transmission.
Checking the Transmission Result (TX File Status) 147 4 Note ❒ You can switch this report on or off in the User P arameters (switch 03, bit 5) in the Fax Features menu. ❒ To view the report without text disruption, select a font of even character width in your e-mail a pplication's settings.
Changing/Confirming Communication Information 148 4 Checking the Reception Result (RX File Status) Confirm the reception result on the screen or i n a report. Confirming on Display Follow these steps to display the reception result. A Press the { Job Information } key.
Checking the Reception Result (RX File Status) 149 4 Note ❒ Only the reception results of the late st communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a network com- puter Web Image Monitor.
Changing/Confirming Communication Information 150 4 Printing the Journal You can print the Journal manually. Important ❒ The contents of a Journal printed auto matically are deleted after printing. Keep the journal if you require a reco rd of transmissions and receptions.
Printing the Journal 151 4 Reference p.186 “Maximum Values” “Fax Features”, General Settings Guide Journal This section e xplains the i t ems printed in the Journa l. 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing.
Changing/Confirming Communication Information 152 4 • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list.
Printing the Journal 153 4 Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communicati ons. A CSV format Journal is attached t o the e-mail.
Changing/Confirming Communication Information 154 4 Printing a File Received with Memory Lock This is a security function de signed to prevent un authorized user s from reading y o u r d o c u m e n t s . I f M e m o r y L o c k i s s w itched on, all received documents are stored in memory and are not automatically printed.
Printing a File Received with Memory Lock 155 4 C Select [ Print Memory Lock File ] using {U} or {T} , and then press the { OK } key. If no documents were received while Memory Lock was switched on, the message “ There are no memory lock files. ” is shown, and then the dis- play returns to that of st ep C .
Changing/Confirming Communication Information 156 4.
157 5. Fax via Computer This section expla ins how to use this machine's facsimil e function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax m achine.
Fax via Computer 158 5 Important ❒ To specify IP-Fax destinations or Intern et Fax destinations, the optional print- er/scanner unit must be installed. ❒ Errors occurrin g when th e machine is used as a LAN-Fax will not be dis- played on the computer.
Sending Fax Documents from Computers 159 5 LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system e nvironment. ❒ If your operating system is W indows NT 4.0, download LAN-Fax Driver for Windows NT 4.
Fax via Computer 160 5 LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.
Sending Fax Documents from Computers 161 5 Installing Individual Applications You need to install a LAN-Fax Driv er on your computer before using th e LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with the machine. Address Book and LAN-Fax Cover Sheet Editor are install ed with the LAN-Fax Driver.
Fax via Computer 162 5 Setting LAN-Fax Driver Properties This section explains how to set properti es required for using the LAN-Fax Driver. Note ❒ If your ope rating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an accoun t that has Administrator rights.
Sending Fax Documents from Computers 163 5 Making settings for opt ion configuration Make settings for optional unit s installed in this machine. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu.
Fax via Computer 164 5 Basic Transmission This section explains how to send fax do cuments created using Windows a pplications. To send a fax, simply select [ Print... ] from the Window s application, t hen select [ LAN-Fax M10 ] as the printer, and then specify a destination in the [ LAN-Fax ] dialog box.
Sending Fax Documents from Computers 165 5 Reference p.165 “Specifying a destination using a destination list” p.165 “Specifying a destination using Address Book” p.166 “Specifying a destination by dire ctly entering a fax number, I nternet Fax destination, or IP-Fax destination” p.
Fax via Computer 166 5 C Select [ Contact ] or [ Group ] in the [ Name: ] dropdown menu as the display format. Destination list conten ts change as foll ows, depending on the option selected: • Contact: Individual name, company na me, department name, fax number •G r o u p : G r o u p n a m e If you selected [ Group ] , proceed to step E .
Sending Fax Documents from Computers 167 5 D Specify settings according to th e type of fax transmission. Specify settings according to the type of fax transmission selected in step B , as follows: •I f y o u s e l e c t e d [ Fax ] , select a line or a protocol in the [ Line: ] list.
Fax via Computer 168 5 To print a sender stamp A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Print Fax Header ] check box. To attach a cover sheet A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Attach a Cover Sheet ] check box.
Sending Fax Documents from Computers 169 5 E Select a method of file naming. To enter a file name manually, select the [ Specify file name when saving ] check box. To have the file assigned a name and saved automatically, select the [ Au- tomatically create a new file ] check box.
Fax via Computer 170 5 Confirming Transmission Results by E-mail After communicating in th e LAN-Fax mode, this function transmits the commu- nication results with the computer by e-mail. Important ❒ To confirm transmiss ion results by e- mail, the optional printer/scanner unit must be installed.
Sending Fax Documents from Computers 171 5 LAN-Fax Result Report This section ex plains th e LAN-Fax Result Report. If “E-mail TX results” is set to “Notify”, if there be any insufficient conf.
Fax via Computer 172 5 Reference p.167 “Specifying Options” p.168 “Saving as files” “Fax Features”, General Settings Guide Editing Address Book You can program and edit destinations in th e address list using the Addr ess Book. For details about the Address Book , see the LAN-Fax Driver's Help.
Sending Fax Documents from Computers 173 5 Note ❒ To program the contents of the destin ation list of this machine to the Ad- dress Book, select the [ Use device address ] ch eck box, then enter the destina- tion list's registration number in the [ Device Address: ] field.
Fax via Computer 174 5 C Select the destination you want to de lete so it is highlighted in the list. D Click [ Delete ] . E Click [ Yes ] . F Click [ Close ] . G If you made changes to a destination, a confirmation message appears. To save the changes, click [ Yes ] .
Sending Fax Documents from Computers 175 5 Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor.
Fax via Computer 176 5 D Select a cover sheet file from the dropdown list or after clicking [ Browse... ] in [ Select Cover Sheet ] . The selection made in [ Sele ct Cover Sheet ] is not canceled unles s you select an- other file. If you want to change only destination information, omit this step and proceed to step E .
Sending Fax Documents from Computers 177 5 LAN-Fax Operation Messages This section ex plains typical op eration error messages displa yed on th e comput- er when using the LAN-Fax Driver , and solutions to those messages. Message Cau ses and Solutions Cannot connect to the de- vice.
Fax via Computer 178 5 Programming Destination Information from Web Browser If the receiv ing machine is compliant with T.37 full mode In ternet Fax, you can program the receiver's properties from Web Image Monitor.
Programming Destination Info rmation from Web Browser 179 5 F Set the properties for Internet Fax data format other than the mode selection. If you change the mode to “Simple Mode ”, you cannot set machine properties. G Click [ OK ] at the upper-left of the screen.
Fax via Computer 180 5.
181 6. Appendix This section ex plains features an d spec ifications of the facsimile function. Programming Frequently Used Functions to User Function Keys For time saving and convenience, register frequently used functions to User Function keys ( { F1 } , { F2 } , and { F3 } ).
Appendix 182 6 Optional Equipment This section explains the functions of options. Handset You can make or receive calls by installing the optional handset and dialing manually.
Specifications 183 6 Specifications ❖ Fax Transmission and Reception ❖ Power Consumption Standard G3 Resolution G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.
Appendix 184 6 ❖ IP-Fax Transmission and Reception ❖ Internet Fax Transmission and Reception *1 Full mode Network LAN: Local Area Netwo rk Ethernet/10base-T, 100base-TX, IEEE802.11b (wireless LAN) Scan line density 8 × 3.85 mm, 200 × 100 dpi (Standard c haracter), 8 × 7.
Specifications 185 6 Specifications Required for th e Internet Fax Destination Machines This machine can communicat e with Internet Fax machin es that satisfy t he fol- lowing specific ation requir ements.
Appendix 186 6 Maximum Values The following list contains th e maximum value for each item. Note ❒ The maximum number of pa ges that can be stored or transmitted may de- crease depending on the contents of documents.
187 INDEX 1 Sided for 1st Page , 113 2 Sided from 1st Page , 113 2 Sided TX , 113 A Acceptable original sizes , 35 Add Dest , 20 Address Book , 159 , 172 Address Book Management , 64 Add User , 179 Ad.
188 Enable H.323 , 9 Enable SIP , 9 Entering an e-mail address , 53 Entering an IP-Fax destination , 49 Entering a pause , 48 Entering a tone , 48 Entering numbers using the number keys , 47 Escape ke.
189 M Making settings for option configuration , 163 Managing facsimile fu nctions using SmartDeviceMonitor for Admin , 176 Manual , 49 , 53 Manual Dial , 85 Manual E-mail Reception , 124 Manual Recep.
190 Q Quick Dial Flip Plate , 58 Quick Dial key , 58 , 59 R RDS On/Off , 9 Reading the display , 6 Reading the display panel and using keys , 7 Received images , 125 Receive File indicator , 119 , 154.
191 Switch Reception Mode , 9 Switch RX Mode key , 121 , 122 Symbols , 5 System Settin gs , 64 T T.37 full mode , 32 , 178 Terminology , 26 Text , 43 TIFF-F format , 28 To add new receiver , 179 To ed.
192 EN USA B843-7623.
Trademarks Microsoft ® , Windows ® , WindowsNT ® and Outlook ® are registered tradema rks or trademarks of Mi- crosoft Corporation in the United States an d/or other countries. PowerPC ® is a trademark of International Business Mach ines Corporation i n the United States, other countries, or both.
FAX Option Type 2000 Operating Instructions Facsimile Reference EN USA B843-7623.
An important point after buying a device Ricoh 2000 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Ricoh 2000 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Ricoh 2000 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Ricoh 2000 you will learn all the available features of the product, as well as information on its operation. The information that you get Ricoh 2000 will certainly help you make a decision on the purchase.
If you already are a holder of Ricoh 2000, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Ricoh 2000.
However, one of the most important roles played by the user manual is to help in solving problems with Ricoh 2000. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Ricoh 2000 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
