Instruction/ maintenance manual of the product 4580 Oki
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User’s Guide.
2 OKIF AX 4580 User s Guide Document Name OKIF AX 4580 User’s Guide P/N 59347801 Disclaimer Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki Data assumes no responsibility for the results of errors or omissions beyond its control.
T able of Content s 3 Cont ents Introduction ........................................................ 5 Features ........................................................... 5 Handset Kit ....................................................... 5 Safety .
4 OKIF AX 4580 User s Guide Printing Confidential Messages ...................... 48 T o print a received confidential fax message ......................... 48 Relay Broadcasting . ....................................... 49 Relay Initiating Station .
Introduction 5 Introduction Thank you for purchasing this OKIF AX 4580 fax machine. This machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper . It has been designed to make sending and receiving faxes a fast and trouble-free process.
6 OKIF AX 4580 User s Guide Safety Installation Hints Install the machine in a dust-free location away from direct sunlight. Place the machine near an electrical outlet that is easily accessible. Do not plug the machine into a power source shared by items that produce electric noise (e.
Safety Information 7 T oner Cartridge and Image Drum Unit Warning: This OKI facsimile machine will not operate if any toner cartridge or image drum unit other than that specified by OKI is installed. Please be sure to read the labeling on the toner package and image drum unit package to ensure that you have purchased the correct cartridge or unit.
8 OKIF AX 4580 User s Guide Component Identification What Y ou Should Receive Document T ray Fig04_02.eps Paper T ray/Copy Stacker Fig04_03.eps Facsimile Unit Fig04_01.eps Power Cord Fig04_04.eps T elephone Cord Fig04_05.eps T oner Cartridge Fig04_09.
Components 9 Components 2 1 PC Connector Plug the computer cable into this connector (if you have installed the MFP Option Kit). 2 LINE T erminal T erminal for connecting the unit to an outside telephone line. 3 TEL T erminal T erminal for connecting the machine to an external telephone.
10 OKIF AX 4580 User s Guide Components 3 1 LED Print Head This black bar is the part of your machine which writes received or copied images onto the image drum unit.
Components 11 Control Panel Keys and Indicators Fig04_13_a.eps 3 NO key / T ype of Original: Use this key to Select the document contrast after you load a document for transmission. Use LIGHT for originals that are too light, NORMAL for documents with good con- trast, DARK for originals that are too dark.
12 OKIF AX 4580 User s Guide Control Panel Keys and Indicators (Continued) Fig04_13.eps 5 e-mail Key: When the Internet Fax feature set option is installed, press this key before enter- ing an e-mail address directly from the One- T ouch or 10-Key (Numeric) keypads.
Components 13 Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 1 1 COPY Key: Y ou may use this key to make copies, obtain a Message Confirmation Report, or to program a One-T ouch key or an Auto Dial Number . After loading a document, press this key to make a copy .
14 OKIF AX 4580 User s Guide Control Panel Keys and Indicators (Continued) Fig04_13.eps 13 ST ART Key: Press the ST ART key to initiate the operation indicated on the display or to confirm information you have entered into the display . 14 ALARM Indicator: When there is a problem, this indicator lights (red) and an alarm sounds.
Components 15 Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 19 + [Plus] key (One-T ouch key 8): Each fax number you enter or program into your ma- chine can be up to 40 digits long.
16 OKIF AX 4580 User s Guide Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 26 Numeric Keypad: When dialing, these 12 keys work just like the keypad on a telephone. Use the keypad to enter numbers, letters and other characters while programming.
Components 17 The One-T ouch Keypad The One-T ouch keys are your machine’ s most important tool. Use them for quick, one-touch dialing, and to access most of your machine’s functions and programming options. Using the One-T ouch Keys for Dialing T o use a One-T ouch key for dialing, just press the appropriate One-T ouch key .
18 OKIF AX 4580 User s Guide Sounds Y our Fax Machine Makes Signal T ones Y our machine emits a number of sounds to inform you of specific conditions. One Short Beep Key Select T one: This is a short beep that is generated each time you press a key .
Installation 19 Installation Unpacking Before you begin, be sure that all the items listed below are included in your package. Remove the contents from the carton and place them on a sturdy surface.
20 OKIF AX 4580 User s Guide Setting Up Y our Machine Install the Paper T ray/Copy Stacker Slip the paper tray/copy stacker tabs into the rear most slots in the top of the unit. Y ou will feel them lock into place. Fig05_01.eps Install the Document T ray Insert the document tray into the long horizontal slot on the top of the unit.
Installation 21 Install the T oner Cartridge 1 Open the machine’s top cover . Fig05_03.eps 2 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. Fig05_04.eps 3 Pull and detach the protective cover .
22 OKIF AX 4580 User s Guide 6 Remove the protective plastic cover from the toner well in the image drum unit. Fig05_08.eps Warning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materi- als.
Installation 23 Connect to the T elephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. Fig05_13.eps 2 Insert the other end of the cord into your wall telephone jack. Tip: Y ou may also connect either an external telephone or the external handset option for your machine.
24 OKIF AX 4580 User s Guide Loading Paper Y our machine can hold up to 100 sheets of stan- dard-weight (20 lb.) paper . For best results, use paper specially made for laser printers or photo- copiers. Available sizes are A4, letter size and legal size.
Installation 25 Setting the Clock Follow these instructions to set the time and date on your machine. Fig05_18c.eps 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . 3 On the numeric keypad, press 3. The display shows 3:CLOCK ADJUSTMENT .
26 OKIF AX 4580 User s Guide Setting the Answering Mode Y our machine has a number of answering modes, which determine how it handles incoming calls (both fax and voice).
Installation 27 Changing the Answering Mode Follow these instructions to change your machine’s answering mode. 1 Press the AUTO REC key . Y our machine displays a description of your current selection. 2 Press the AUTO REC key again. Y our machine switches to the next setting.
28 OKIF AX 4580 User s Guide Setting the Fax Identification Facsimile machines use the information you enter here to identify themselves during communications. In most countries programming this information into your machine is a legal requirement.
Installation 29 Setting Language Y our machine comes with four languages installed, which appear on the display and in reports. Follow the instructions below to switch languages. Tip: Y our dealer may be able to provide you with additional languages. 14:USER LANGU AGE [ENG.
30 OKIF AX 4580 User s Guide Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is connected to a PBX. If you are connecting your machine to a PBX, follow the instructions below .
Dial Directories 31 Dial Directories Programming One-T ouch Keys Y our machine has ten One-T ouch keys for rapid dialing. Y ou can store up to two fax numbers with 40 digits for each One-T ouch key , a main number and an alternate number , which is used if the main number is busy .
32 OKIF AX 4580 User s Guide 8 Press the ST ART key . The display shows NO=<OR LOCA TION>. 9 Enter the alternate fax number . Refer to the instructions following Step 5. 10 The display shows G3 COMMUN. SPEED [33.6K]. Press NO to adjust the speed and YES to select it.
Dial Directories 33 Programming Auto Dial Numbers Y our machine has 100 Auto Dial numbers available for quick, three-digit selection and dialing. For each auto dial number , you can enter a fax number up to 40 digits long and a Location ID (name) up to 15 characters long.
34 OKIF AX 4580 User s Guide 9 The display shows G3 COMMUN. SPEED [33.6K]. Press NO to adjust the speed and YES to select it. 10 The display shows G3 ECHO Protection [OFF]. Press NO to change the setting and YES to select it. 11 The display shows AUTO DIAL NO.
Dial Directories 35 Programming Groups Once you have programmed some One-T ouch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. Y ou can program up to 10 groups each containing up to 1 10 numbers into your machine.
36 OKIF AX 4580 User s Guide Basic Operations Preparing Documents - T ry to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. - Do not send documents that are not rectangu- lar .
Basic Operations 37 Loading Documents T o prevent paper jams and problems during scan- ning, neatly stack your documents, aligning their edges, before loading.
38 OKIF AX 4580 User s Guide Sending a Fax to a Single Location 1 Load your documents. 2 Select a location. Refer to the instructions below . T o Dial Using Do This A One-T ouch key Press the One-T ouch key . An Auto Dial number Press the AUTO DIAL key , then enter the 3-digit Auto Dial number on the numeric keypad.
Basic Operations 39 Sending a Fax to Multiple Locations (Broadcasting) Y our machine’s broadcasting feature allows you to send a document to many different locations at the same time. For each broadcast operation, you can select as many One T ouch keys, groups, and Auto Dial Codes as you like.
40 OKIF AX 4580 User s Guide Faxing to a Group Once you have programmed some One T ouch keys or Auto Dial numbers, you can use these programmed locations to create groups.
Basic Operations 41 Receiving Faxes in Memory Y our machine automatically receives messages into memory (and does not immediately print them) in a few different situations. Memory Reception mode When your machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG.
42 OKIF AX 4580 User s Guide Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your machine can communicate with.
Basic Operations 43 Making Copies Y our machine can also be used to make copies. Y ou can make up to 50 copies at one time. Y our machine automatically makes all copies in FINE mode. 1 Load your documents. 2 Press the COPY key . The display shows PRG.
44 OKIF AX 4580 User s Guide Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission.
Advanced Operations 45 Sending a Delayed Fax From Memory DELA YED TX DA TE [07/01] YES( ) NO ( ) + SELECT FUNCTION DELA YD TX 1 1 Load your documents. 2 Press the SELECT FUNCTION key . 3 Press the 1/DELA YED TX One-T ouch key . The display shows DELA YED TX and today’ s date.
46 OKIF AX 4580 User s Guide Sending a Confidential Fax or Sub- address T ransmission Fax machines are often placed in public places where everyone can look through the received faxes. T o send confidential documents, use the confidential fax feature.
Advanced Operations 47 Creating a Confidential Mailbox (Personal Box) Y our machine can have up to 8 confidential mail- boxes (Personal Boxes). 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1: FUNC. PROGRAM- MING.
48 OKIF AX 4580 User s Guide T o Change Y our Password 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG. 4 Press YES .
Advanced Operations 49 Relay Broadcasting Relay broadcasting allows one fax machine to send a document to another fax machine, which then re- sends (broadcasts) the document to a number of other locations. T wo different fax machines are involved in transmit- ting a relay broadcast: the relay initiating station and the relay key station.
50 OKIF AX 4580 User s Guide Sending Documents Requested by Another Fax Machine (Polling T rans- mission) When you normally send faxes, you load docu- ments into your machine, select a location, and then press the ST ART key to begin sending the documents.
Advanced Operations 51 Dual Access Y our machine’s dual access feature allows you to load and prepare to transmit a document while your machine is receiving or sending another fax from memory . This feature increases your productivity and reduces the time you must spend waiting for other operations to finish.
52 OKIF AX 4580 User s Guide Programming Customizing Features and Operations Many of your machine’s features and functions have settings which can be changed to customize the operations of your machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter .
Programming 53 05 SENDER ID: This function controls the printing of your machine’s Sender ID on the faxes you send. When turned on, your machine’s Sender ID is printed on each page slightly outside the image area of your docu- ment. When turned off, your machine’ s Sender ID doesn’t print.
54 OKIF AX 4580 User s Guide 13 P APER SIZE: This function allows you to tell your machine what size paper you are using in the paper tray . Available settings are A4, letter , legal 13, and legal 14. 14 USER LANGUAGE: This function allows you to switch between the four languages pro- grammed into your machine.
Programming 55 25 INST ANT DIAL: Set this function to start reading documents upon “call origination” when transmitting. Available settings are on and of f. Broadcast mode: • Memory available : all the documents are read into the memory before call origination.
56 OKIF AX 4580 User s Guide Changing Y our User Function Settings Fig09_01a.eps 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter the 2-digit number of the function you want to change.
Programming 57 Personal Box Programming (Polling) Fig09_02a.eps 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1: FUNC. PROGRAM- MING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG.
58 OKIF AX 4580 User s Guide Personal Box Programming (Close) Fig09_02.eps 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1:FUNC. PROGRAMMING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG.
Programming 59 Memory Password Programming (Register) Fig09_02.eps 1 Press the SELECT FUNCTION key . 2 Press the 9/USER PROG. One-T ouch key . The display shows 1: FUNC. PROGRAM- MING. 3 On the numeric keypad, press 7. The display shows 7: MEM P ASSWORD PRG.
60 OKIF AX 4580 User s Guide MF(TONE) DURA TION: If your machine is set to tone dialing, this function controls the duration of the tones used for dialing (the tone duration varies in different countries). Available settings are 75 ms, 85 ms, and 100 ms.
Programming 61 Service Function Settings Service function settings in many cases greatly change the way your machine operates. T o change any of these settings, contact your dealer . Service Function Settings List LONG DOC. TX: Normally , your machine does not scan documents longer than 360 mm.
62 OKIF AX 4580 User s Guide One-T ouch key 9: USER PROGRAMMING (1) FUNC. PROGRAMMING 01: MCF (SINGLE-LOC.) 02: MCF (MUL TI-LOC.) 03: ERR. REPORT (MCF) 04: IMAGE IN MCF . 05: SENDER ID 06: MONITOR VOLUME 07: BUZZER VOLUME 08: CLOSED NETWORK 09: TX MODE DEF AUL T 10: T/F TIMER PRG.
Reports 63 Repor ts Understanding Reports Y our machine provides a variety of useful reports, which help you understand your machine’s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.
64 OKIF AX 4580 User s Guide Confidential Reception Report This report is automatically printed each time your machine receives a confidential message into a mailbox. Information in this report includes. - The date the message was received. - The total amount of time your machine spent receiving the message (S,R-TIME).
Reports 65 T elephone Directory This report provides a complete listing of all of the telephone numbers programmed into your machine’s One-T ouch keys, Auto Dial codes and groups. The information includes: - The Location ID and main fax number for each One-T ouch key and Auto Dial code.
66 OKIF AX 4580 User s Guide Codes Used in Reports Result Codes Result codes indicate the results of communica- tions. Code Description BUSY The other machine’s line was busy or there was no answer . CANCL A message was erased after being held in memory for 10 days.
Problem Solving 67 Problem Solving Clearing a Document Jam When a document jam occurs, your machine beeps and an error message appears in the display . If the jammed document looks like it is positioned straight in your feeder , press the STOP key to try to feed the document the rest of the way through the feeder .
68 OKIF AX 4580 User s Guide Clearing a Printing Paper Jam If your machine displays P APER JAM or P APER OUT/JAM when the paper tray still contains paper , there may be one or more sheets of paper jammed in the machine. T o clear a paper jam, follow the instructions below .
Problem Solving 69 5 Place the image drum unit back into your machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below . Then press down firmly on both ends of the image drum until it snaps into place. Fig11_08.
70 OKIF AX 4580 User s Guide Replacing the T oner Cartridge (OKI P/N 521 1 1701) The number of pages you can print with one toner cartridge varies depending on the type of docu- ments you usually receive or copy .
Problem Solving 71 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner . Then carefully peel the white plastic tape from the bottom of the toner cartridge. Fig11_16.eps 5 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit.
72 OKIF AX 4580 User s Guide Replacing the Image Drum Unit (OKI P/N 40709901) If the faxes you receive are light or have vertical streaks in them and you are not out of toner , or if your machine displays a CHANGE DRUM mes- sage, your machine needs a new image drum unit and toner cartridge.
Problem Solving 73 4 Insert the new image drum unit into your machine. Fig11_24.eps Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends.
74 OKIF AX 4580 User s Guide Shipping the Machine When shipping the machine once it is in use, please follow the re-packaging procedure below: 1 Remove the image drum unit with toner cartridge from the machine.
Problem Solving 75 Problem Checklist Y our machine is a complex machine with many features and functions, which allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experi- encing a problem, read through the list of problems and solutions before calling your dealer .
76 OKIF AX 4580 User s Guide The image received on your machine was very poor . Contact the person sending you the fax and ask them to change their T ransmit Resolution and T ype of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly .
Problem Solving 77 Display Panel Messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate.
78 OKIF AX 4580 User s Guide Printer Alarm PRINTER ALARM 4 :TEL REFER T O USER GUIDE Open and close the cover . If this does not clear the message, turn off the facsimile machine and contact the nearest authorized OKIF AX dealer for service. Fig11_28.
Specifications 79 Specifications T ype / Compatibility Desktop ITU-T G3 transceiver Applicable Network PSTN, PBX T ransmission Speed Up to 33600 bps Automatic fall back Communications Half duplex Coding Scheme MH/MR/MMR Horizontal Resolution 300 dpi TX/RX 600 dpi (interpolation) V ertical Resolution 3.
80 OKIF AX 4580 User s Guide W arranty , Regulatory , and Safety Information Limited W arranty: U.S. & Canada Oki Data Americas, Inc. (Oki Data) warrants this facsimile to be free from defect in material and workmanship and will remedy any such defect according to the terms of this Limited W arranty .
W arranty , Regulatory , and Safety Information 81 Oki Data Contact Locations: U.S. & Canada United Stat es Oki Data Americas, Inc. 2020 Bishops Gate Blvd. Mt. Laurel, NJ 08054 Phone: 1-800-654-3282 Fax: 1-856-222-5247 Canada Oki Data Americas, Inc.
82 OKIF AX 4580 User s Guide becomes the property of the customer when the returned machine has been picked up by Oki Data’s designated carrier . The exchange product will be warranted for thirty (30) days or the remain- ing warranty period of the originally purchased product, whichever is longer .
W arranty , Regulatory , and Safety Information 83 Product must accompany any request or claim for work to be performed under this Limited W arranty . This shall not apply if the Product has been dam-.
84 OKIF AX 4580 User s Guide Material Safety Data Sheet MSDS#58331801 Product Identification and Use OKIF AX 4580 Black T oner , P/N 521 1 1701 For more information, contact Oki Data at 2000 Bishops Gate Blvd.
W arranty , Regulatory , and Safety Information 85 Carcinogenicity IARC Carbon Black: Group 2B. “Possible Carcinogen” Polypropylene: Group 3. Not Classifi- able.
86 OKIF AX 4580 User s Guide Safety Information Installation Hints Install your machine in a dust-free location away from direct sunlight. Do not plug your machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.
W arranty , Regulatory , and Safety Information 87 Regulatory Information Energy Star® As an Energy Star Partner , Oki Data has deter- mined that this product meets the Energy Star guidelines for energy efficiency . Energy_Star.jpg Y ear 2000 Compliance This product is Y ear 2000 Compliant.
88 OKIF AX 4580 User s Guide Public Utility Commission, Public Service Commission, or Corporate Commission for information. 10 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this facsimile machine does not disable your alarm equip- ment.
W arranty , Regulatory , and Safety Information 89 acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (tele- phone extension cord).
90 OKIF AX 4580 User s Guide Index A Active Memory Files Report 63 Activity Report 63 Advanced Operations 44 B Basic Operations 36 Broadcast Confirmation Report 64 Broadcast Entry Report 64 Broadca.
Index 91 Replacing Image Drum Unit 72 T oner Cartridge 70 Reports 63 S Safety 6 Sending Confidential Fax or Sub-address T ransmission 46 Fax at a Later Date and T ime 44 Fax to a Single Location 38 Se.
An important point after buying a device Oki 4580 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Oki 4580 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Oki 4580 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Oki 4580 you will learn all the available features of the product, as well as information on its operation. The information that you get Oki 4580 will certainly help you make a decision on the purchase.
If you already are a holder of Oki 4580, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Oki 4580.
However, one of the most important roles played by the user manual is to help in solving problems with Oki 4580. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Oki 4580 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
