Instruction/ maintenance manual of the product 250ci Kyocera
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OPERATION GUIDE F S - 11 0 0 F S - 13 0 0 D 870CKGB20008 *870CKGB20008* T ASKalf a 250ci/300ci/400ci/500ci /552ci.
Introduction Thank you fo r your purchase of TASKalfa 250ci/300ci/400ci/500ci/552ci. This Operation Guid e is intended to help you o perate the machine correct ly, perform routine maintenance and take a simple trou bleshooting action as necessary, so th at you can always use the machine in good condition.
i Safety Conventions in This Guide The sections of this guide and parts of th e machine ma rked with symbols are safety war nings meant to protect the user, other individuals and su rrounding objects, an d ensure correct and safe usage of the mach ine.
Contents ii OPERATION GUIDE Content s Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi Caution / Warning Labels . . . . . . . . . . . . . . . . . . . . . .
Contents OPERATION GUIDE iii Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Mixed Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents iv OPERATION GUIDE Send and S tore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-30 FTP Encrypted TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents OPERATION GUIDE v Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1-14 Data Security Kit Operations . . . . . . . . . . . . . . . . . . . . . . . . . . .
vi Quick Guide T o make copies T o print Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the paper size, adjusting the density, etc. You can print via a networ k or print a PDF file directly from USB memory.
vii T o send documents You can send scanned images via a network. Or, you can also store scanned images in USB memory . Administrator tasks It sends. Connecting Cables Network Setup (LAN Cable Connection) Create a shared folder on the destination computer .
viii T o send a F AX As well as sending a FAX via th e telephone lines, you can also send a FAX via a network. NOTE: For more info rmation on setting up and sending a F AX, refer to the F AX System (S) Operation Guide.
ix Caution / W arning Labels Caution / Warning labels have been attached to the mach ine at the following locations fo r safety purposes. Be sufficiently careful to avoi d fire or electric shock when removing a paper jam o r when replacing toner.
x Inst allation Precautions Environment CAUTION Avoid placing the machine on or in locatio ns which ar e unstable or not level. Such locations may ca use the machine fall down or fa ll over. This type of situation presents a da nger of perso nal injury or dam age to the machine.
xi T o use the machin e under optimum co nditions, adjust t he temperature and the humidity of your room if the message is displayed. • Avoid locatio ns near a window or with exposure to direct sunlight. • Avoid locations with vibrations. • Avoid locatio ns with drastic temperature fluctuations.
xii Precautions for Use Cautions when using the machine WARNING Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This type of situation presents a danger of fire or electrical sh ock should they fall inside.
xiii CAUTION Do not pull the power cord when removin g it from the outlet. If the power cord is pulled, the wires may become br oken and the re is a dan ger of fire or electrical s hock. (Always grasp the p ower plug w hen removing the power cord from the outlet.
xiv Cautions when handling consumables CAUTION Do not attempt to incinerate the toner containe r or the waste toner box. Dangerous sparks may cause burns.
xv Laser Safety (Europe) Laser radiation could be h azardous to the human body. Fo r this reason, laser radiation emitted in side this machine is her metically sealed within the prot ective housing and extern al cover. In the normal operat ion of the product by user, no radiation can leak from the mach ine.
xvi Safety Instructions Regarding the Disconnection of Power (Europe) Caution: The power plug is the main isolation de vice! Othe r switches on the equipment are only functional switches and are not suitable for isolat ing the equipment from the power sour ce.
xvii Legal Restriction on Copying/Scanning • It may be prohibited to copy/scan copyrighted mate rial without permission of the copyright owner . • Copying/Scanning the followin g items is prohibited and may be penalized by law . It may not be limited to th ese items.
xviii.
xix Legal and Safety Information Please read this information bef ore using your machine. This chapter provides information on the following topics. • Legal Information .............. ........................................................ ........
xx Legal Information Copying or other reproduction of all or part of this guide without the prior wr itten consent of Kyocera Mita Corporation is prohibited.
xxi Regarding T rade Names • PRESCRIBE and ECOSYS are tradema rks of Kyocer a Corporation. • KPDL is a trademark of Kyocera Corpor ation. • Microsoft, MS-DOS, Windows, Windows NT and In ternet Explorer are registered trademarks of Microsof t Corporation in the U.
xxii GPL Firmware of this machine is using in part the GPL applied code s (www.fsf.org/copyl eft/gpl.html). Please access “http://www.kyoceramita.com/gpl” for more informati on on how to make GPL applied code s available. Open SSL License Copyright (c) 1998-2006 The OpenSSL Project.
xxiii Original SSLeay License Copyright (C) 1995-19 98 Eric Y oung (eay@crypt soft.com) All right s reserved. This package is an SSL imple mentation writte n by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL.
xxiv Monotype Imaging License Agreement 1 Sof tware shall mean the digitally encoded, machine readable , scalable outline data as encoded in a special format as well as the UFST Software.
xxv Energy Saving Control Function The device comes equipped with a Low Power Mode where ener gy consumption is reduced after a certain amount of time elapses since the device was last use d, as well .
xxvi About this Operation Guide This Operation Guide co ntai ns the following chapters. Chapter 1 - Part Nam es Identifies machine parts and operatio n panel keys. Chapter 2 - Pre paration before Us e Explains adding paper, placi ng original s, connecting the machine, and necessa ry configurations before first use.
xxvii Conventions in This Guide The following conventions are used depen ding on the nature of the description. Description of Operation Procedure In this Operation Guide, continuous operatio n of the keys on the touch panel is as follows: Convention Description Example Bold Indicates the operation pa nel keys or a comp uter screen.
xxviii Originals and Paper Sizes This section explains the notation us ed in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Lette r, which may be used either in the.
1-1 1P a r t N a m e s This chapter identifies the ma chine parts and operation panel keys. • Operation Panel ....... ................................................. .............. ............1-2 • Machine ............ .........................
Part Names 1-2 Operation Panel Selects auto color mode. Selects full color mode . Selects black and white mode. Displays the Copy screen. Displays the screen for sending. You can also change this to show the address book screen. Switches the touch panel display to enlarged display in the Copy screen or Send screen.
Part Names 1-3 1 Lit when the machine's main power is on. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mo de. Ends operation (logs out) on the Administration scre en. Displays the Interrupt Copy screen. Lights or blinks when an error occurs and a job is stoppe d.
Part Names 1-4 Machine 1 Original Cover (Option) 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Left Cover 1 6 Left Cover 1 Indicator 7 Left Cover 1 Lever 8 Left Cover 2 Indicator 9 Left Cover 2 10 Left Cover 3 11 Handles 12 Clip Holder 13 Operation Panel 14 Attention Indicator .
Part Names 1-5 1 19 T oner Cont ainer Release Lever (Magent a) 20 T oner Container (Magenta) 21 T oner Cont ainer Release Lever (Cyan) 22 T oner Container (C yan) 23 T oner Container Release Lever (Y .
Part Names 1-6 31 T op T ray 32 USB Memory Slot ( A1) 33 Paper Feed Unit Cover 34 Paper Feed Unit 35 Green Knob 36 Paper Width Adjusting T ab 37 Paper Length Guid e 38 Handles 39 Multi Purpose T ray 4.
2-1 2 Prep aration before Use This chapter explains t he preparations before usi ng this equipment for t he first time as well as the procedures for l oading paper and originals. • Check the Accessories .......... ...................................
Preparation before Use 2-2 Check the Accessories Check that the following accessor ies are included. • Operation Guide (Th is Guide) • Quick Guide to Adju sting Image Quality • CD-ROM (Product Libr ary) Document s Cont ained in the Included CD-ROM The following do cuments are contained in the included CD -ROM (Product Library).
Preparation before Use 2-3 2 Determining the Connection Method and Prep aring Cables Check the method to connect the equipment to a PC or netwo rk, and prepare the necessary cabl es. Connection Example Determine the method to conn ect the equipment to a PC or network by referring to the illustration below.
Preparation before Use 2-4 Prep aring Necessary Cables The following in terfaces ar e available to connect th e equipment to a PC. Prepare the necessary cables according to the inter face you use. A vailable St andard Interfac es Function Interface Necessary Cable Printer/Scanner /Network F AX* * Function available when using optiona l fax kit.
Preparation before Use 2-5 2 Connecting Cables Connecting LAN Ca ble (Optional) Follow the steps below to conn ect a LAN cable to the machine. 1 When the machine is powered up, first pr ess the Power key on the oper ation panel. Check that the Power indicator and the memory indicator are off.
Preparation before Use 2-6 Connecting USB Cable Follow the steps below to conn ect a USB cable to the machine. 1 When the machine is powered up, first pr ess the Power key on the oper ation panel. Check that the Power indicator and the memory indicator are off.
Preparation before Use 2-7 2 Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off...
Preparation before Use 2-8 Power Off Before turning off the main power switch, pr ess the Power key on the operation panel to off. Make sure that the Power key and the memory indicator are off before turning off th e main power switch. CAUTION: The hard disk may b e operating when the Power key or Memory indicator is lit or blinking.
Preparation before Use 2-9 2 Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicator s on the operation panel will go out to sa ve power ex cept the Energy Saver , Power , and main power indicators.
Preparation before Use 2-10 Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operati on panel will go out to save a maximum amount o f power except the Main Power indicator. This status is ref erred to as Sleep.
Preparation before Use 2-11 2 Adjusting the Operation Panel Angle Adjust the angle of the opera tion panel in two as shown by releasing the operation pa nel lock lever. Switching the Language for Display [Language] Select the language displayed on the touch panel.
Preparation before Use 2-12 Setting Date and T ime Follow the steps below to set the loc al date and time at the place of installation. When you send an E-mail using the tr ansmission func tion, the date and time as set here will be printed in the header of the E-mail message.
Preparation before Use 2-13 2 Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/ SPX, NetBEUI, IPSec, and A ppleTalk. It en ables network printing on the Windows, Macintosh, UNIX, NetWare and other pla tforms.
Preparation before Use 2-14 13 Check if all the address entr ies are correct and press [OK]. 14 After chang ing the setting, restart the system or turn the machine OFF and then ON again. For detailed infor mation on restarting the system, refer to Restarting the System on p age 8-72 .
Preparation before Use 2-15 2 8 After chang ing the setting, restart the system or turn the machine OFF and then ON again. For detailed infor mation on restarting the system, refer to Restarting the System on p age 8-72 . Auto-IP Settings Select whether or not to use Au to-IP.
Preparation before Use 2-16 Inst alling Sof tware Install appropriate software on you r PC from the included Product Library CD-R OM (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA tr ansmission or FAX transmission from your PC.
Preparation before Use 2-17 2 COMMAND CENTER (Settings for E-mail) COMMAND CENTER is a tool used for tasks such as veri fying the operating status of the machine a nd changing the settings for security, netw ork printing, E-mail transmission an d advanced networking.
Preparation before Use 2-18 Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be conn ected to a mail serv er using the SMTP protocol.
Preparation before Use 2-19 2 2 Enter the correct settings in each field. The settings to be specified in the SMTP settings screen are shown below . 3 Click Submit. Item Description SMTP Protocol Enables or disables SMTP protocol. T o use E-mail, this protocol must be enabled.
Preparation before Use 2-20 Loading Paper Paper can be loaded standardly in the two cassettes and the multi purpose tray. A paper feeder is also available as an option (ref er to Optional Equipment on Appendix-2 ).
Preparation before Use 2-21 2 Loading Paper in the Cassettes The 2 standard cassettes will each hold plain paper, recycl ed paper or color paper. Cassette 1 holds up to 500 sheets of A4 or smaller plain paper ( 80 g/m 2 ) or up to 250 sheets of B4 or larger plain paper (80 g/m 2 ).
Preparation before Use 2-22 3 Holding the p aper width ad justing tab, move the paper wid th guides to fit the paper . NOTE: Paper sizes are indicated on the cassettes. T o change between inch size and metr ic size (A, B sizes), follow the steps below to adjust the size switch.
Preparation before Use 2-23 2 IMPORTANT: • Before loading the p aper , be sure that it is not curled or folded. Paper that is curled or fo lded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration below).
Preparation before Use 2-24 Loading Paper in the Multi Purpose T ray The multi purpose tray wil l hold up to 100 sheets of A4 or smaller plain paper (80 g/m 2 ) or up to 50 sheets of plain paper (80 g/m 2 ) lager than A4. The multi purpose tray acce pts paper sizes from A3 to A6 and Hagaki and from Ledge r to Statement-R, 8K, 16K and 16K-R.
Preparation before Use 2-25 2 3 Adjust the paper wid th gui des to the width of the pap er. 4 Insert the paper alon g the paper width guides into the tray until it stops. IMPORTANT: Keep the side th at was closes t the package seal facing up. Curled paper must be un curled before use.
Preparation before Use 2-26 Loading Envelopes Up to 10 envelopes may be loaded in the multi purp ose tray. Acceptable envelope sizes are as follows. 1 Open the multi purpose tr ay. 2 Adjust the paper wid th gui des to the width of the envelope. 3 For landscape form envelop es, close the flap.
Preparation before Use 2-27 2 IMPORTANT: How to load envelopes (orientation an d facing) will differ depending on the type of envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong directio n or on the wrong face.
Preparation before Use 2-28 Specifying Paper Size and Media The default paper size settin g for cassettes 1 and 2, fo r multi pu rpose tray and for the optional paper feeder (cassettes 3 and 4) is [Auto], and the defa ult media type setting is [Plain].
Preparation before Use 2-29 2 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings , [Nex t] of Cassette Setting . 3 Cassette Setting , select one of [Cassette 1] to [Cassette 4] and press [Next]. Then press [Ch ange] of Paper Size .
Preparation before Use 2-30 Specify ing Paper Size and Media T ype for the Multi Pur pose T ray To fix the t ype of paper to be used in the multi pu rpose tray, specify the pape r size.
Preparation before Use 2-31 2 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings , [Next] of MP T ray Setting , and then [Change] of Paper Size . 3 For autom atic detectio n of the paper size , press [Auto] and select [Metric] or [Inch] as the unit.
Preparation before Use 2-32 Loading Originals Follow the steps below to load origina ls for copying, sending or storing. Placing Originals on the Platen You may place books or magazines on the platen in ad dition to ordinary sheet originals. 1 Open the original co ver.
Preparation before Use 2-33 2 Ori ginal size ind icator plat es (Inch models) (Metric models) 3 Close the original cover . IMPORTANT: Do not push the origin al cover forcefully when you close it. Excessive pressu re may crack the platen glass. NOTE: Shadows may be produced ar ound the edges and in the middle of open-faced originals.
Preparation before Use 2-34 Loading Originals in the Document Processor The optional document proce ssor automatically scans each sheet of multiple origin als.
Preparation before Use 2-35 2 How to Load Originals IMPORTANT: Before loading originals, be sure that there ar e no originals left on the original eject table. Originals left on the original eject table may cause the new originals to jam. 1 Adjust the original width guides to fit the originals.
Preparation before Use 2-36.
3-1 3 Basic Operation This chapter explains the following operations. • Login/Logout .............. ............................................................. ............3-2 • Enter key and Quick No. Search key ..... ..........................
Basic Operation 3-2 Login/Logout If user login administration is enabled, it is necessa ry to enter the login user nam e and password to use the machine. NOTE: Y ou will be unable to login if you forget your login us er name or login password . In this event, login with administrato r privileges and ch ange your login user name or login password.
Basic Operation 3-3 3 Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way a s keys displayed on the touch panel, such as [OK] and [Clo se].
Basic Operation 3-4 T ouch Panel Display Display for Originals and Paper The touch panel displays the selected pa per source and output tray. Cancel Copy Image Copies 1 Color/ Image Quality Org.
Basic Operation 3-5 3 Original Preview You can display a preview ima ge of the scanned document on the pan el. NOTE: T o view a preview of an image stored in a Custom Box, refer to Previewing Document s/Checking Document Details on p age 3-39 . The procedure fo r previewing scanned originals is explained b elow .
Basic Operation 3-6 Selecting Color Mode When you scan and then copy, se nd or store do cuments, you c an select the c olor mode used for scanning from the operation pan el. The basic procedure fo r selecting the color mode is expl ained below, using an examp le in which the scanned document is copied.
Basic Operation 3-7 3 Copying Follow the steps as below for basic copying. 1 Press the Copy key when the Copy key/indicator is off. NOTE: If the touch panel is turned of f, press the Energy Saver key or the Power key and wait for the machine to warm up.
Basic Operation 3-8 Adjusting Density Use this procedure to adjus t the de nsity when copying. NOTE: Y ou may choose Auto mode as the default se tting (refer to Density on page 8-19 ). The procedure fo r adjusting the dens ity of copies is explained be low.
Basic Operation 3-9 3 Selecting Image Quality Select image qu ality suited to the type of original. The table below shows the quality op tions. The procedure for selecting the quality of copies is explained be low. 1 Press the Copy key. 2 Place the originals on th e platen.
Basic Operation 3-10 Zoom Copying Adjust the magnification to reduce or enlarge the original image. The following zoom options are available. Auto Zoom Automatically reduces or enlarges the original image suitably to the selected paper size. Manual Zoom Manually reduces or enlar ges the original image in 1% increments between 25% a nd 400%.
Basic Operation 3-11 3 XY Zoom Select vertical and horizontal magnifica tions individually. Reduce or enlar ge original images in 1% increments between 25% a nd 400%. The procedure for using zoom copying is explained below. 1 Press the Copy key. 2 Place the originals on th e platen.
Basic Operation 3-12 Duplex Copying Produce two-sided copies. The followin g duplex options are available. You can also cre ate single- sided copies fr om two-sided or iginals or origin als with faci ng pages such as books. The following m odes are av ailable.
Basic Operation 3-13 3 Book to One-s ided Produces a 1-sided copy of a 2-side d or open book original. The following binding options ar e available. • Binding Lef t : Originals with facing pages are copied from left to right. • Binding Right : Originals with facin g pages are copied from right to left.
Basic Operation 3-14 6 If you choose [2-s ided>>1-sided], [2-sided>>2-sided], [Book>>1-sided] or [Book>>2-sided], se lect the binding edge of the originals of Original . 7 Press [Original Orienta tion] to select orientation of the originals , either [T op Edge T op] or [T op Edg e Left].
Basic Operation 3-15 3 With Document Finishe r When you use offsetting, printed cop ies are segregated after each set of co pies (or after each pa ge). NOTE: The optional document finisher or 3,000 sheet document finisher is required. The procedure for using collate/offset copying is explained below.
Basic Operation 3-16 Reserve Next This function allows you to reserve the next job during printing. Using this function, the orig inal will be scanned while the machine is printing. When th e current print jo b ends, the reserved copy job is printe d.
Basic Operation 3-17 3 Interrupt Copy This functio n allows you to pause the cur rent jobs in p rogress when you need t o make copies immediately. When interruption copy ends, the machine resumes th e paused print jobs.
Basic Operation 3-18 Stap le Use this feat ure to staple your finished copies. NOTE: S tapling requir es the optional document finisher or 3,000 sheet document finisher . Note also that saddle stitching (center st apling) requires the folding unit. The following stapling options and orientatio ns are available.
Basic Operation 3-19 3 Use the procedure below to prod uce stapled copies. 1 Press the Copy key. 2 Place the originals on th e platen. 3 Press [Org./Paper/Finishing] and th en [S taple/ Punch]. 4 Select the staple position. NOTE: T o use saddle stitching, press [Bind and Fold].
Basic Operation 3-20 Punch Punch holes in sets o f finished copies in preparation for binding. NOTE: Require s the optional 3,000 sh eet document finisher and punchin g unit. The orientation s of the original and corr esponding pun ch positions are as fo llows.
Basic Operation 3-21 3 4 Select the type of hole punching. 5 Press [Original Orient ation] to choose orientation of the originals , either [T op Edge T op] or [T op Edg e Left]. Then press [OK]. 6 Press [OK]. 7 Press the Start key . If the original is placed on the platen.
Basic Operation 3-22 Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: T o print the document from applicat ions, install the printer dr iver on your computer from the supplied CD-ROM (Product Libr ary).
Basic Operation 3-23 3 6 Select the Basic tab and click Page Size button to select the paper size. T o print on the special p aper such as thick paper or transparency , click the Media T ype menu and select the media type. 7 Click Source and select the pape r source.
Basic Operation 3-24 Sending This machine can send a scanned image as an attachmen t to an E-mail message or to a PC linked to the network. In order to do this, it is necessa ry to register the sender and destinatio n (recipient ) address on the network.
Basic Operation 3-25 3 Send as E-mail Sends a scanned original image as an E-mail attachment. NOTE: • Y ou must have a network environment in which this machine can connect to a mail server . It is recommended that the ma chine be used in an environm ent in which it can connect to the mail server at any time over a LAN.
Basic Operation 3-26 6 Check the destination list. Select a destination and pr ess [Detail/Edit] to check and edit it. Select a destination and press [Delete] to remove the destination from the list. NOTE: When selecting [On] for Entry Check for New Destination ( page 8-31 ), the confirm ation scree n appears.
Basic Operation 3-27 3 3 Enter host name, p ath, login user name and login password. Press the key of each item to first display the en try screen. 4 Enter the destination dat a and press [OK]. Data to be entered are as follows. NOTE: Y ou will be unable to send the data if you forget your lo gin user name or login password.
Basic Operation 3-28 For send to folder (F TP) 5 Upon completion of all entries, pres s [Connection T est] to check the connection. NOTE: Connected. appears when connectio n to the destination is correctly est ablished. If Cannot connect. appears, review the entry .
Basic Operation 3-29 3 8 Check the destination list. Select a destination and pr ess [Detail/Edit] to check and edit it. Edit it, if nec essary , referring to steps 3 to 5. Select a destination and press [Delete] to remove the destination from the list.
Basic Operation 3-30 S pecifying Destination When specifying destination, choose from the Address Bo ok or use the One Tou ch Keys. NOTE: Y ou can set the machine up so that the addres s book screen appear s when you press the Send key . For details, refer to Setting the Default Send Screen on page 8-32 .
Basic Operation 3-31 3 Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. The procedures for using the di fferent search modes are explained below. Search by name Press [Search(Name)] and enter the required name.
Basic Operation 3-32 Choosing by One T ouch Key Select the destination us ing th e One Touch Keys. In the basic screen for sending, press the One Touch Keys where the destination is registered .
Basic Operation 3-33 3 Using Document Box What is Document Box? Document Box is an area in the hard disk in which you can save documents for later retrieva l or sharing among multiple users. Document Box contains four types of componen t boxes which provide the following functions.
Basic Operation 3-34 When additional copies are re quired, you can reprint the required number of copies from the opera tion panel. By default, up to 32 documents can be stored.
Basic Operation 3-35 3 Basic Operation for Document Box This section explains basic operati ons for document boxes, using examples wher e tasks are carried out with custom boxes. NOTE: In the following explanation, it is assumed that user login administration is enabled.
Basic Operation 3-36 Custom Box List The box list shows the r egistered custom boxes. The custom b oxes can be listed by box number or by box name . You can manipul ate the list in a range of ways, as shown below.
Basic Operation 3-37 3 Document List The document list is a list of th e documents stored in th e custom bo x. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Thumbnail NOTE: Y ou can select m ultiple docume nts by pressing the respective doc ument checkb oxes.
Basic Operation 3-38 Viewing/Editing Box Det ails You can check and modify box information. Use the procedure belo w. 1 Press [Register/Edit Box] in the box list screen. 2 Highlight the box whose det ails you wish to check or edit and press [Deta il/Edit].
Basic Operation 3-39 3 Previewing Documents/Checking Document Det ails You can use this function to preview the docum ents st ored in a document box or display th e document details for chec king. Use the procedure belo w. 1 Select (highlig ht) a docume nt to preview and then press [Pre view] or [Deta il].
Basic Operation 3-40 User Privileges When user login administration is enabled, accessibility to the Document Box componen ts will vary depending on the given user privilege.
Basic Operation 3-41 3 Password Entry Requirement When user login administration is enabled, requirement of a password differs dependin g on the level of privileges as follows: Administrator: The administrat or is not required to enter a password to gain access to any box.
Basic Operation 3-42 Canceling Jobs Follow the steps below to cancel any pr int or send job being executed. Canceling Jobs You can also cancel jobs by pressing the Stop key. Printing jo bs 1 Press the Stop key. Cancelling job screen appears. The curren t print job is te mporarily inte rrupted.
Basic Operation 3-43 3 Quick Setup Screen In the initial screen for copying and sending (t he screen which appears immediately after th e Copy or Send key is first presse d after po wer-on), impo rtant and genera lly often used functions are registered from among the versatile functions of this machine.
Basic Operation 3-44 Changing Registration The following procedure is one examp le for replac ing the registration of Density with Original Imag e in the Quick Setup Screen for copying. 1 Press the System Menu key. 2 Press [Copy], [Next] of Quick Setup Regis tration , and then [Change] of Original Image .
Basic Operation 3-45 3 3 Press [Key 3] here as the key to set replacement location. 4 Press [OK]. A confirmation screen appears. Press [Y es]. The Original Imag e Quality function will be newly registere d. Key 1 Cancel OK Off Key 2 Key 3 Key 4 Key 5 Key 6 Copy - Original Image Register Original Image function on the Quick Setup screen.
Basic Operation 3-46 Program (Copying and Sending) By registering sets o f frequently used functions as a single prog ram, you can simply press the p rogram number as needed to recall those functions. You c an also name the programs fo r easy identification when recalling.
Basic Operation 3-47 3 Editing and Deleting Programs You can change pr ogram number and program na me, or delete program. Use the procedure below to ed it or delete a program. 1 Press the Program key. 2 Press [Edit] and press th e key(s) corresponding to the program n umber (01 to 50) to change or delete.
Basic Operation 3-48 Registering Shortcut s (Copy , Se nd, and Document Box Settings) Add shortcuts in the Qu ick Setup screen for easy access to the frequently used fun ctions. A function name linked to a registered shortcu t can be changed as necessary.
Basic Operation 3-49 3 Using the Internet Browser This section explains how to use the Internet browser. NOTE: T o use the internet browser , internet browser must be set to [On] in Internet Browser Setting on page 8-67 . Launching and Exiting the Browser Use the procedure below to launch an d exit the Internet browser.
Basic Operation 3-50 Using the Browser Screen The operations available in the Internet browser screen are shown below. NOTE: Pressing the Reset key while the Internet brow ser is displayed will exit t.
4-1 4 Copying Functions This chapter explains the f unctions available for copying. • Original Size.......... ................................. ................................. ............4-2 • Paper Selection.......... .........................
Copying Functions 4-2 Original Size Specify the size of originals bein g scanned. Be sure to specify the original size when copying non-standard sizes. The following o ptions are av ailable. 1 Press the Copy key. 2 Place the originals on th e platen. 3 Press [Org.
Copying Functions 4-3 4 4 Press [S tandard Sizes 1 ], [S tandard Sizes 2 ], [Others] or [Size Entry] to select the original size. If [Size Entry] is selected, press [ +] or [-] to specify the horizontal size (X) and the vertical size (Y). Press [# Keys] to enter the size directly using the numeric keys.
Copying Functions 4-4 Selecting the Multi Purpose T ray Change the paper size and media type. The available paper sizes and me dia types are shown in the table below.
Copying Functions 4-5 4 Use the procedure below to select th e paper size and media type. 1 Press the Copy key. 2 Place the originals on th e platen. 3 Press [Org./Paper/Finishing], [Pap er Selection] and then [MP T ray Setting]. 4 Press [S tandard Sizes 1 ], [S tandard Sizes 2 ], [Others] or [Size Entry] to select the paper size.
Copying Functions 4-6 Mixed Size Originals Using the optio nal document processor , the originals of different s izes can be load ed in a batch and copied. I n this operation, up to 30 originals of different sizes can be placed in the docume nt processor at the same time.
Copying Functions 4-7 4 Originals of Different Wid ths (A vailable for metric model s only) Place all originals of diff erent widths. The sup po rted combinations of originals are as follows.
Copying Functions 4-8 Selecting How to Copy Originals Select whether you wish to create individu al copies on different size paper matching the original sizes or to produce all copies on the same size paper. NOTE: This function is available regardless of whether or iginals have the same width or not.
Copying Functions 4-9 4 Original Orient ation Select the original orientatio n to use the following functions. •Z o o m ( X Y Z o o m ) •D u p l e x • Margin/Centering originals • Border erase.
Copying Functions 4-10 Use the procedure below to select the or ientat ion when placing the originals on the platen. 1 Press the Copy key. 2 Place the originals on th e platen. 3 Press [Org./Paper/Finishing] and th en [Original Orientation]. 4 Select [T op Edge T op] or [T op Edge Lef t] as the way the original is oriented.
Copying Functions 4-11 4 Output Destination You can use the proced ure below to select an output de st ination such as the optional document finisher for your copies. NOTE: Optional output destinatio ns include the job sep a rator, document finisher , 3,000 sheet document finisher , and mailbox.
Copying Functions 4-12 Combine Mode This mode allows you to copy 2 or 4 originals combined onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original ca n be indicated. NOTE: Combine mode is available for the cop y paper si zes of A3, B4, Folio, A4 , A4-R, B5, B5-R, A5-R, Ledger , Legal, Oficio II, 8.
Copying Functions 4-13 4 NOTE: When placing the original on the platen, be sure to copy the originals in p age order . T ypes of Page Boundary Lines The following types of the boun dary lines are available. The procedure for using Combine mode copying is explained below.
Copying Functions 4-14 Margin/Centering Mode Shift the original imag e to make space on the copy for binding on the left (right) or top (bottom) side. When you copy onto paper different fro m the original size, you can center the or iginal image on the paper.
Copying Functions 4-15 4 If you selected [Auto], press [OK]. If you pressed [Manual], enter the margin s in the displayed screen and then press [OK]. Press [Centering] to center the original image on the pa per . 5 Press [Original Orient ation] to choose orientation of the originals , either [T op Edge T op] or [T op Edg e Left].
Copying Functions 4-16 Border Erase Use Border Erase to remove black shad ows that appear ar ound the outside of the original when making copies. The following options can be selected. Border Erase Sheet Erases black borde rs around the single sheet original.
Copying Functions 4-17 4 Border Erase to Back Page When scanning a 2-sided original, this allows you to er ase the borders on the back of the origina l. The table below shows the available settings. NOTE: Y ou can change the de fault setting for Border Erase to Back Page.
Copying Functions 4-18 Booklet from Sheet s The Booklet copying option allows you to copy sheet or iginals and produce booklets such as small brochu res or pamphlets. A booklet, such as a maga zine, is made by folding at the center. You can copy the cover p age onto colored paper or thick paper.
Copying Functions 4-19 4 For top binding The folded c opies can be read fro m top to bott om. The procedure for using Bookle t copying is explained below. 1 Press the Copy key. 2 Place the originals on th e platen. 3 Press [Layout/Edit] and t hen [Booklet].
Copying Functions 4-20 NOTE: When using the platen, be sure to place the originals in page order . If the originals are placed on the platen, consecutively replace each original af ter pressing the Star t key . After scannin g all originals, press [Finish Scan] to start copying.
Copying Functions 4-21 4 Cover Mode Add a cover to th e finished copies. You can copy the firs t page and/or the last page onto color ed paper or thick paper fed from the different pap er source than the regul ar one. The following two options are ava ilable.
Copying Functions 4-22 Form Overlay Copy the or iginal images on to the form. O nce you scan and register the form, the form is overlaid o nto the original. You can also use a form that is already registered in the m achine's memory. NOTE: T o register a form in advance, refer to Form for Form Overlay Box on p age 6-17 for details.
Copying Functions 4-23 4 Page Numbering Number multiple pages of originals in seque ntial order. The formats for numbering are [-1-], [P.1] or [1/n ]. The format [1/n] prints the total number of pages in the place of n . Select Top Left , Top Midd le , T op Right , Bottom Left , Bottom Middle or Bottom Right as the pa ge numbering position.
Copying Functions 4-24 9 The total numbe r of pages n in the format [1/n] c an be changed manually . Press [Denominator #] and select [Manual]. Press [+] or [–] to enter the total number of pages and press [OK] . Y o u can also enter the number with the numeric keys after pressing [# Keys].
Copying Functions 4-25 4 T ypes of Page Boundary Lines The following boundary lines are availa ble. Use the procedure below to insert page boundary lines on your copies. 1 Press the Copy key. 2 Place the originals on th e platen. 3 Press [Layout/Edit] an d then [Memo Page].
Copying Functions 4-26 Poster For using this device to make copies lar ger than the maximum paper size, use Poster mo de to separate and copy an en larged ima ge onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those area s together.
Copying Functions 4-27 4 Image Repeat/Double Copy Tiles the 1 cop ied sheet with an original imag e. You can also specify the area of the original to repeat. Image Repeat Copies the original image multiple times onto 1 sheet at a specified magnification.
Copying Functions 4-28 7 Press [+] or [–] to input the area of the original to be repeated. With metric models, you can ente r the border width directly using the numeric keys after pres sing [#- Keys].
Copying Functions 4-29 4 EcoPrint Use EcoPrint to save toner when printing. Use t his functi on for test copies or any other occasion where high quality print is unnecessary. The procedure fo r making copies us ing EcoPrint is explaine d below. 1 Press the Copy key.
Copying Functions 4-30 Color Balance Adjust Adjust the strength of cyan, magenta, yello w, and black to make fine hue adjustments. NOTE: This feature is used with full color copying. This feature can not be u sed together with Adjusting Dens ity (see pa ge 3 -8 ).
Copying Functions 4-31 4 Hue Adjustment Adjust the color (hu e) of images. Make adjustments such as adjusting re d to a strong yellow-red or yellow to a strong green-yellow to make more crea tive copies. The items that may be configured are as follows.
Copying Functions 4-32 Example 1 Select [Y ellow - Green & Blue - Mage nta], and press [ ] to a djust yellow clos er to green , and blue closer to magent a. Example 2 Select [Cyan - Blue & Re d - Y ellow], and press [ ] to adjust yellow closer to red , and blue closer to cyan.
Copying Functions 4-33 4 One-touch Image Adjust Adjust images as desired to more vivid or mo re dull images. The items that may be configured are as follows: Vivid , Dull , Sharp , Smooth , Lig ht , Dark Refer to the sample image in Quick Guide to Adju sting Image Quality for examples of the effect of each setting.
Copying Functions 4-34 Sharpness Adjust Adjust the sharpness of image ou tlines. When copying penci led originals with rough or broken lines, cle ar copies can be taken by adjusting shar pness toward [Sharpen].
Copying Functions 4-35 4 Background Density Adjus t Lightens the background of color originals with dark backgrounds. NOTE: This feature is used with full color and auto color copying. Background Density Adjust is disabled during auto colo r copying when the a bl ack & white original has been detecte d.
Copying Functions 4-36 Continuous Scan When a large number of original s cannot be placed in th e docu ment proces sor at one time, the origina ls can be scanned in separate batches a nd then copied as one jo b. With this function, originals are scanned un til you press [Sca n Finish].
Copying Functions 4-37 4 Auto Image Rot ation Automatically rotates th e image when the sizes of the original and t he loaded paper matches but the orie ntations are different. The images will be rotated 90 ° counter-clockwise prior to copying. NOTE: T o set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 8- 22 .
Copying Functions 4-38 Mirror Image Copies the mirrored image of the original. NOTE: This function is only available for black and white copy mode. Use the procedure belo w to make mirror image copies. 1 Press the Copy key. 2 Place the originals on th e platen.
Copying Functions 4-39 4 Job Finish Notice Sends a notice by e-mail when a job is complete d. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside th e machine for copying to finish.
Copying Functions 4-40 T o directly enter the E-mail address, press [Address Entry]. Press [E - mail Address], ent er the address and press [OK]. 5 Press [OK]. 6 Press the Star t key to start copying. Upon completion of the job, an E-mail notice is sent to the selected destination.
Copying Functions 4-41 4 File Name Names a copy job. Add other information such as d ate and time or job number as necessar y. You can check a job history or job status using th e job name, date and time, or job number specified her e. Use the procedure below to assign a name to your copy job.
Copying Functions 4-42 Repeat Copy Enable additional cop ies in the desired quantity as n ece ssary after a copy job is completed. For confidential documents , you can set up a pass code for the use of Repe at Copy. In such a case, t he correct pass code must be entered when using Repeat Copy or copies will not be delivered.
Copying Functions 4-43 4 Maximum Number of Repeat Copy Jobs Ret ained You can use the procedure be low to change the maximum number of copy jobs that can be retained in th e document box. Use the procedure below to change the maximum number of copy jobs retained.
Copying Functions 4-44 OHP Backing Sheet Mode When two or three OHP t ransparencies are stacked on top of each other , static electricity may make them difficult to hand le. When using OHP Backing mode, a paper sheet is automatically inserted be tween each transparency , making them easier to handle.
Copying Functions 4-45 4 4 Press [Advanced Setup] and then Press [OHP Backing Sheet]. 5 Press [Blank Sheet] or [Copied Sheet]. 6 Select the media to be fed. If you press [Auto], the machine automatically sele cts media that ma tches the size of the original.
Copying Functions 4-46.
5-1 5 Sending Functions This chapter explains the functions available for sending originals. • Original Size Selection ...... ............................ ............................ ..........5-2 • Sending Size Selection ....... ................
Sending Functions 5-2 Original Size Selection Select the size of originals that will serve as the basis for scanning. Be su re to select the original size when using originals of nonstandard sizes. Choose the original size from the following group s of original size.
Sending Functions 5-3 5 4 Press [S tandard Sizes 1], [S tandard Sizes 2], [Others], or [Size Entry] to s elect original size. When you have selected [Size Entry], press [+] or [-] to set the sizes of X (horizont al) and Y (ver tical). By pressing [# Keys], you can use the numer ic keys.
Sending Functions 5-4 Relationship between Original Size, Sending Size, and Zoom Original Size (pag e 5-2) , Sending Size , and Zoom (page 5-5) are related to e ach othe r.
Sending Functions 5-5 5 Zoom Scans the original by automatically zo oming it depen ding on the sending size. The table below lists the available options. NOTE: When zooming in or out, see Sending Size Selection on pa ge 5-3 when selecting the sending siz e.
Sending Functions 5-6 Centering When you have scanned the or iginal after specifying t he original size and sending size, depen ding on these sizes, a margin is created at the bottom, left, or right si de of paper. By using th e c entering, the image is placed with a margin equally created at each of the page Top/Bo ttom and Left/Right.
Sending Functions 5-7 5 Mixed Size Originals Using the optional document p rocessor, the originals of different sizes can be placed in a batch and sen t. In this operation, up to 30 origina ls of different sizes can be placed in the document processor at the same time.
Sending Functions 5-8 Originals of Different Wid ths (A vailable for metric model s only) The combinations of originals of differen t sizes that can be placed together are as follows.
Sending Functions 5-9 5 Use the procedure below to send mixed size originals as a batch. 1 Press the Send key. 2 Place the original into the docu ment processor . IMPORTANT: When you plac e originals o f different width, place the to p edge of originals to align with the width guide at the backside.
Sending Functions 5-10 1-sided/2-sided Selection Select the type and binding of original de pending on the original. The table below lists the binding di r ections for each original type. Use the procedure below to select the or iginal type and binding direction when se nding scanned originals.
Sending Functions 5-11 5 Original Orient ation To send the document in the o rientation that can be read properly, specify the upper orientation of o riginal. To use the fun ctions below , select the o rientation in w hich the or iginal is set on the platen .
Sending Functions 5-12 4 Select original orient ation from [T op Edge T op] and [T op Edge Left]. 5 Press [OK]. 6 S pecify the destination, and press the Start key to start sending. File Format Select the file format of the image to send. The table below lists the file formats and their details.
Sending Functions 5-13 5 Use the procedure below to select the file format for transmission. 1 Press the Send key. 2 Place the originals on th e platen. 3 Press [Original/Sending Dat a Format] and then [File Format]. 4 Select the file format fr om [PD F], [TIFF], [JPEG], [XPS], and [High Comp.
Sending Functions 5-14 PDF Encryption Functions If you have selected PDF or High Comp . PDF for file format, you can restri ct the access level for displaying, printing, and ed iting PDF's by assignin g a secure password . The items you can restrict the access leve l with are as follows.
Sending Functions 5-15 5 11 Restrict the access level of the PDF file. Press [ ] of Printing Allowed to select the item (the scope of limit). The item to be displayed dif fers according to the version of Acrobat selecte d in Compatibility in step 4. The table below shows the available settings.
Sending Functions 5-16 The table below shows the available settings. 14 Press [OK] three times to return to Original/ Sending Data Fo rmat . 15 S pecify the destination, and press the Start key to start sending. Image Quality Select image quality suitable to the type of original.
Sending Functions 5-17 5 Adjusting Density Use the procedure below to adjust the density when scanning the originals. The table below shows the available settings. The procedure fo r adjusting t he density is explained below. 1 Press the Send key. 2 Place the originals on th e platen.
Sending Functions 5-18 Scan Resolution Select the fineness o f scanning resolution. The finer the sca nning becomes (the larger the number becom es), the better the image qu ality becomes. However, better resolu tion also results in larger f ile size (file capacity) and longer scanning and send ing times.
Sending Functions 5-19 5 Sharpness Select the sharpness of the image ou tline. The table below shows the available settings. Use the procedure below to set the shar pness when sending scanned images. 1 Press the Send key. 2 Place the originals on th e platen.
Sending Functions 5-20 Background Density Adjus tment Lightens the backgroun d of the colored original when it is too dark. NOTE: Y ou cannot adjust the backgrou nd density if yo u selected [Bla ck & White] in Color / Grayscale / Black and White Selection (see page 5- 21).
Sending Functions 5-21 5 Color / Grayscale / Black and White Selection This feature allows you to select the color mod e used for scanning when sending images. You can select from Auto (Color/Gray), Auto (Color/B & W), Full Color, Grayscale or Black & White.
Sending Functions 5-22 Continuous Scan When the multi-page or iginals cannot be placed in the document pr ocessor at one time, the originals can be scanned in separate batches and then sent as one job. With this function, originals can be scanned one after another u ntil you pr ess [Scan F inish].
Sending Functions 5-23 5 Border Erase Use Border Erase to remove black shad ows that appear around the outside of the original when scanning and sending originals. The following op tions can be selected. Border Erase Sheet Erases black borde rs around the single sheet original.
Sending Functions 5-24 Border Erase to Back Page When scanning a 2-sided original, this allows you to er ase the borders on the back of the origina l. The table below shows the available settings. Use the procedure below to er ase borders when sending scanned or iginals.
Sending Functions 5-25 5 Enter Document Name/File Name This setting allows you to assign a document name to scan ned images. You can specify a default for the document na me. Use the procedure below to assign names to scanne d documents that you are send ing.
Sending Functions 5-26 Enter E-mail Subject and Body When sending E-mail, enter the subject an d body of the E-mail. Use the procedure below to enter the su bject and body for an E-mail messag e and then send the E-mail. 1 Press the Send key. 2 Press [Advanced Setup] and then [E-mail Subje ct/ Body].
Sending Functions 5-27 5 WSD Scan WSD Scan saves images of originals scanned on this ma chine as files on a WSD-compatible computer. NOTE: T o use WSD Scan, confirm that the computer us ed for WSD scann ing and the machine is network- connected, and WSD Scan Setup (page 8-76 ) is set to On in the network settings.
Sending Functions 5-28 5 Select the destination computer and press [OK]. Press [Reload] to reload the computer list. Y ou can view information on the selected computer by pressing [Detail]. 6 Select the type of originals, file format, etc., as necessary .
Sending Functions 5-29 5 Job Finish Notice Sends a notice by e-mail when a job is complete d. Use the procedure below to specify the Job Finish Notice settings. 1 Press the Send key. 2 Place the originals on th e platen. 3 Press [Advanced Setup] and then [Job Finish Notice].
Sending Functions 5-30 Send and Print When you sen d originals, this feature allows you to print a copy of the document being sent. The procedure for using Send and Print is explained below . 1 Press the Send key. 2 Place the originals on th e platen.
Sending Functions 5-31 5 FTP Encrypted TX This allows you to encrypt do cuments when you send them. If you select [O n] in this optio n, you can then select the encryption method in the basic send screen. Use the procedure below to scan an d send originals as encrypted files.
Sending Functions 5-32 About Color Profiles The color scanner provide s color profiles to adjust color. NOTE: The color profile data impor t method varies for every TW AIN/WIA-compliant software. Use the color profile after carefu lly reading the manual inc luded with your TW AIN/WI A-complaint software .
6-1 6D o c u m e n t B o x This chapter explains the typical procedure fo r utilizing Document Box. • Using a Custom Box ......... ........................................................ ..........6-2 • Using a Job Box ................ ..........
Document Box 6-2 Using a Custom Box NOTE: In the following explanation, it is assumed that user login administration is enabled. For det ails on User Logon privilege s, refer to User Privileges on page 3-4 0 . Creating a New Custom Box Use the procedure below to cre ate a new box in the user box.
Document Box 6-3 6 NOTE: If user login administra ti on is enabled, "Owner" and "Permission" ar e also displayed. Refe r to Creating new Custom Boxes when user login administration is enabled on p age 3-41 . 5 Check the det ails you have entered and then press [Register].
Document Box 6-4 3 Set the time at which the document is deleted by pressing [+], [-]. Press [# Keys] to enter the time directly using the numeric keys. 4 Press [OK]. The time for document delet ion is set. Storing Document s The procedure for sto ring documents in a custom box is explained below.
Document Box 6-5 6 Printing Document s The procedure fo r printing documents in a custom box is expla ined below. 1 Press the Document Box key. 2 Press [Custom Box], select the box conta ining the document you want to prin t and press [Open]. NOTE: If a cus tom box is p rotected by a password, enter the correct password.
Document Box 6-6 Sending Document s The procedure fo r sending documents in a custom box is explained below. 1 Press the Document Box key. 2 Press [Custom Box], select the box conta ining the document you want to send and press [Op en]. NOTE: If a cus tom box is p rotected by a password, enter the correct password.
Document Box 6-7 6 Form Overlay from Custom Boxes This function allows you to retrieve images (image files), o verlay them into documents stored in custom boxes and then print the results.
Document Box 6-8 Editing Document s This function allows you to mo ve or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy docu ment s to USB memory connected to this machine. Moving a Document / Copying a Docume nt The procedure fo r moving or copying documents is explain ed below.
Document Box 6-9 6 7 T o copy or move the document to a custom box, select the destination box. T o copy the document to USB memory , select the destination folder and pres s [Next]. If necessary , set the saved file size and the file format, etc. 8 Press [Move] or [Copy] and then pr ess [Y es] in the confirmation screen.
Document Box 6-10 5 Arrange the docum ents into the order in which th ey are to be join ed. Highlight the documen t you want to rearrange and press [Up] or [Down] to move it to the correct place in the seque nce. 6 Press [Next]. 7 Press [File Name], ente r the file name for the joined document an d press [OK] .
Document Box 6-11 6 Deleting Document s The procedure fo r deleting documents in a custom box is explained below. 1 Press the Document Box key. 2 Press [Custom Box], select the box conta ining the document you want to delete and press [Open ]. NOTE: If a cus tom box is p rotected by a password, enter the correct password.
Document Box 6-12 Using a Job Box Private Print/Stored Job Box Private Print/Stored Jo b Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or S tored Job using the printer driver .
Document Box 6-13 6 Deleting a Document You can delete documents stor ed in a Private Print/Stored Job box. Use the procedure below to de lete a document. 1 Press the Document Box key. 2 Press [Job Box]. 3 Select [Private Print/S tored Job] and press [Open] .
Document Box 6-14 3 Press [+] or [–] to enter the maxim um number of stored jobs. Y ou can enter any nu mber between 0 and 50. Y ou can also enter the number using the numeric keys. NOTE: If you enter a value of 0 (zero), yo u cannot use the Repeat Copy function.
Document Box 6-15 6 Deleting a Document You can delete documents stor ed in the Quick Copy/Proof and Hold box. Use the procedure below to de lete a document. 1 Press the Document Box key. 2 Press [Job Box], [Quick Copy/Proof and Hold ], then [Open]. 3 Select the creato r of the document and pr ess [Open].
Document Box 6-16 3 Use the [+] and [–] keys or the numeric keys to enter the maxim um number of stor ed jobs. Y ou can enter any numbe r between 0 and 50 . NOTE: If you e nter a value of 0 (zer o), no jobs ar e stored. 4 Press [OK]. The max imum number of stored jobs is set.
Document Box 6-17 6 Automatic Delete Setting for T emporary Document s This setting specifies that docu ments, such as Private Pr inting, Quick Copying, or Pr oof and Hold Printing, saved temporarily in the job box are au tomatically deleted after they have been saved for a set time.
Document Box 6-18 4 Select [Form for Form Overlay] and press [Open]. 5 Press [S tore File]. 6 If necessary , select the image quality of original, scanning density , etc. before the original is scanned. 7 Press the Star t key . The original is scanned and stored in the Form for Fo rm Overlay box.
Document Box 6-19 6 4 Select the fo rm to delet e and pres s [Delete]. The delete confirmation screen appe ars. 5 Press [Y es]. The form is deleted. Form for Form Overlay Name Date and Time Size 10102.
Document Box 6-20 Printing Document s Stored in Removable USB Memory Plugging USB memory directly into the machine enable s you to quickly and easily print the files stored in the USB memory withou t having to use a comp uter. Limit ations • The following file types can be printed: • PDF file (V ersion 1.
Document Box 6-21 6 4 Select the file to be printed and press [Print]. 5 Change the number of copi es, duplex printing, etc. as desired. 6 Press the Star t key . Printing of the selected file begins. Removing USB Memory Remove the USB memory. IMPORTANT: Be sure to follow the proper proced ure to avoid damaging the data or USB memory.
Document Box 6-22 Saving Document s to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine . You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format. NOTE: The ma ximum numbe r of the stor able files is 10 0.
7-1 7 S t atus / Job Cancel This chapter explains how to ch eck the status and history of jo bs and cancel the jobs being processed or wait ing to be printed. This chapter also explains how to check the remaining am ount of toner and paper and the status of devices, and how to cancel the fax communication.
Status / Job Cancel 7-2 Checking Job S tatus Check the st atus of jobs being proces sed or waiting t o be printed . A vailable St atus Screens The processing and waiting statu ses of jobs are displayed as a list on the touch panel in four differ ent screens - Printing Jobs, Sending Jobs , Sending Jobs - Timer waitin g, and Storin g Jobs.
Status / Job Cancel 7-3 7 Det ails of the St atus Screens The items and keys displayed on th e status screens ar e as follows. For informat ion on how to display the St atus screen, s ee Displaying Status Screens on page 7-2 . Printing Jobs S tatus Scree n The table below lists the items displaye d in the Printi ng Jobs Status screen.
Status / Job Cancel 7-4 7 [ ] of Job T ype Sorts by specific type of job 8 [Pause A ll Print Jobs] Pauses all the printing jo bs. By pressing this key aga in, the print ing jobs will be resumed. 9 [Cancel] Select the job to be canceled from the list, and press this key .
Status / Job Cancel 7-5 7 Sending Jobs St atus screen The table below lists the items displaye d in the Sending Jobs Status screen. Log abc@def.com 438 14:47 1/1 10/10/2008 10:10 Status Printing Jobs Sending Jobs Storing Jobs Device/ Communication Paper/Supplies Detail InProcess Status User Name Job Name Type Accepted Time Job No.
Status / Job Cancel 7-6 Storing Job s St atus screen The table below lists the items displaye d in the Storing Jobs Sta tus screen. Status Log All Job No.
Status / Job Cancel 7-7 7 Checking the Det ailed Information of Jobs Check the detailed information of ea ch job. Use the procedure below to check a job' s information. 1 Press the Status/Job Cancel key. 2 Press [Printing Jobs], [Sending Jobs], or [S toring Jobs].
Status / Job Cancel 7-8 Status/Destination is displayed when addr ess is selected. Press [Detail] to display the list. Press [ ] or [ ], select a destination and press [Detail]. Information on the selected job is displayed fo r checking. 4 T o exit from the detailed information, press [Close].
Status / Job Cancel 7-9 7 Checking Job History Check the history of completed jobs. NOTE: Job history is also available by COMMAND CE NTER or KMnet V iewer from the computer . A vailable Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Job s.
Status / Job Cancel 7-10 Checking the Det ailed In formation of Histories Check the detailed information of ea ch history. Display of the detailed info rmation of Job Finish history Use the procedure below to c heck th e job finish history. 1 Press the Status/Job Cancel key.
Status / Job Cancel 7-11 7 Sending the Log History You can send the log history b y e-mail. You can either send it manua lly as needed or have it sent automatically whenever a set number of jobs is reached. Setting the Destination Set the destination to which log histories are se nt.
Status / Job Cancel 7-12 3 Press [On] and enter the number of jobs in the log history print by using [+]/[-] or the numeric keys. Y ou can enter any numbe r between 1 and 15 00. 4 Press [OK]. Manual Log History T ransmission You can also send the log history to the specified destinations manually.
Status / Job Cancel 7-13 7 Pause and Resumption of Jobs Pause /resume all printing jobs in printi ng/waiting. The procedure for pa using and resuming jobs is explained below. 1 Press the Status/Job Cancel key. 2 Press [Pause All Print Jobs ] on the Printing Jobs S tatus screen.
Status / Job Cancel 7-14 Priority Override for W aiting Jobs Priority Override function suspe nds the curr ent job and prints the job in waiting first. The procedure for using Priority Override is explained below. 1 Press the Status/Job Cance l key. 2 Press [Printing Jobs].
Status / Job Cancel 7-15 7 Checking the Remaining Amount of T oner and Paper Check the remaining amount of toner, paper, a nd staples on the touch pa nel. Use the procedure below to check th e remaining amounts. 1 Press the Status/Job Cancel key. 2 Press [Paper/Supplies].
Status / Job Cancel 7-16 Device/Communication Configure the devices/lines installed or connected to th is machine or check their sta tus. You can also control devices depending on their status. Displaying Device/C ommunication Screen The procedure for using the Device/Communication screen is exp lained below.
Status / Job Cancel 7-17 7 Configuring the Devices Detailed information on contro lling devices is given below. Removable Memory (USB Memory) • The usage and cap acity of the external me dia connect ed to this mac hine are displa yed. • Press [Format] to format external media.
Status / Job Cancel 7-18 Canceling F AX Communication Cancel fax communication. Use the procedure below to cancel the fax communication. 1 Press the Status/Job Cancel key. 2 Press [Device/Communication] > [Line Of f] in F AX Port 1 or F AX Port 2 .
8-1 8 Default Setting (System Menu) This chapter explains how to configure various sett ings of the machine using the menus on the operation panel. • Common Settings ...... ............................................................... ..........8-2 • Copy Settings.
Default Setting (System Menu) 8-2 Common Settings Common settings include; • Switching the Language for Display [Langua ge] …8-2 • Default Screen …8-2 • Sound …8-3 • Original/Paper Setti.
Default Setting (System Menu) 8-3 8 Use the procedure below to sele ct the defau lt startup screen. 1 Press the System Menu key. 2 Press [Common Settings] and then [Change] of Default Screen . 3 Select the screen to be dis played as the default screen.
Default Setting (System Menu) 8-4 Use the procedure below to set the sound options. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Sound and then [Next] of Buzzer . 3 Press [Change] of Vol u m e, Key Confirmation, Job Finish, Read y , or Warning .
Default Setting (System Menu) 8-5 8 Up to four cu stom paper sizes can be ad ded. Select media type for each paper size. Media type: Plain, Transparency, Rough, Ve llum, Labels, Recycled, Preprinted, .
Default Setting (System Menu) 8-6 Use the procedure below to select th e paper size and media type for each cassette. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Pape .
Default Setting (System Menu) 8-7 8 Use the procedure below to select th e paper size and media type for manual paper feed. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of O riginal / Paper Settings , [Next] of MP T ray Setting and then [Ch ange] of Paper Size .
Default Setting (System Menu) 8-8 For Custom 1-8, settings for dupl ex printing and media type name can be changed. Use the procedure below to set the paper weight. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings and then [Next] of Media T ype Setting .
Default Setting (System Menu) 8-9 8 Default Paper Source Select the default paper source from Casse tte 1-4 and Multi Purpose Tray. NOTE: [Cassette 3] is displayed when either of the opti onal pa per feeder or 3,000 sheet p aper feeder is installed , and [Cassette 4] is displayed when the optional paper feeder is installed.
Default Setting (System Menu) 8-10 Use the procedure below to select the pap er size and media type used by Auto Selection. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Original / Paper Settings and then [Change] of Media for Auto (Color) or Media for Auto (B & W).
Default Setting (System Menu) 8-11 8 If you select [Adjust Print Direction] , load paper according to the steps be low. Example: copying on Letterhead NOTE: When load ing cover paper in a cassette or mu lti purpose tray , load the face, on which printing is supposed to be done, upward.
Default Setting (System Menu) 8-12 Error Handling Select whether to cancel or continue the job when erro r has occurred. The possible errors and what to do for the errors are as follows. Duplexing Error Select what to do when duplex printing is not po ssible for the selected paper size and media type.
Default Setting (System Menu) 8-13 8 Punch W aste Full Error Select what to do when the punch waste box becomes full during printing. NOTE: The messages are displayed when the optional 3,00 0 shee t document finisher and punch unit are installed.
Default Setting (System Menu) 8-14 Paper Output Select output tray respectively for cop y jobs, print j obs from Custom Box, computers, and FAX RX data. The options are as follows. NOTE: The optional job separator, d ocument finisher , or 3,000 sheet document finisher ar e required.
Default Setting (System Menu) 8-15 8 Orient ation Confirmation Select whether to display a screen for selecting the o rientation of the originals to be p laced on the platen when using the following functions. (For mor e information, refer to pag e 4 -9 for Original Orientation.
Default Setting (System Menu) 8-16 Original Orient ation Set the original orientation defaults. The availabl e default settings are shown below. Refer to page 4 -9 for Original Orient ation. Use the procedure below to select the defau lt orie ntatio n when originals are placed on the platen .
Default Setting (System Menu) 8-17 8 Original Image Set the default original document type . The available default settings are shown below. Use the procedure below to select the default quality sett ing for originals. 1 Press the System Menu key. 2 Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of Original Image .
Default Setting (System Menu) 8-18 Use the procedure below to sele ct the defau lt color mode setting. 1 Press the System Menu key. 2 Press [Com mon Setting s], [ ], [Next] of Function Defaults and then [Change] of mode Color Selection(Copy) . 3 Select the default colo r setting.
Default Setting (System Menu) 8-19 8 Use the procedure below to sele ct the defau lt file format. 1 Press the System Menu key. 2 Press [Common Settings], [ ], [Next] of Function Defaults and then [Change] of File Format . 3 Select the default file for mat.
Default Setting (System Menu) 8-20 Zoom Select the enlarged /reduced default when paper size/sendi ng size changed after the originals set. The available default settings are shown below. Use the procedure below to sele ct the defau lt zoom setting. 1 Press the System Menu key.
Default Setting (System Menu) 8-21 8 1 Press the System Menu key. 2 Press [Common Settings], [ ], [Next] of Function Defaults , [ ], and then [Change] o f E-mail Subject/Body . 3 Press [Subject] to enter an E-mail subject not mo re than 60 characters.
Default Setting (System Menu) 8-22 1 Press the System Menu key. 2 Press [Common Settings], [ ], [Next] of Function Defaults , [ ] and then [Change] of Border Erase to Ba ck Page . 3 Press [Same as Front Page] or [Do Not Erase]. 4 Press [OK]. Margin Default Set the default margin.
Default Setting (System Menu) 8-23 8 EcoPrint Select the EcoPrint defa ult. The tabl e below shows the available settings. NOTE: Refer to p ag e 4-12 for EcoP rint. Use the procedure below to set the default EcoPri nt setting. 1 Press the System Menu key.
Default Setting (System Menu) 8-24 High Comp. PDF Image Select the default quality setting for high comp ressed PDF files. The table below shows the available settings. Use the procedure below to select the defau lt q uality setting for highly compressed PDF files.
Default Setting (System Menu) 8-25 8 1 Press the System Menu key. 2 Press [Common Settings], [ ] and [Next] of Function De faults . Press [ ] twice and [Change] of Repeat Copy . 3 Select the default for [Off] or [On]. 4 Press [OK]. Collate/Offset Set the defaults for Collate/Offset .
Default Setting (System Menu) 8-26 XPS Fit to Page Reduces or enlarges the image size to fit to the select ed paper size when printing XPS file. Use the procedure below to set the default XPS Fit to Page settings. 1 Press the System Menu key. 2 Press [Common Settings], [ ], [Next] of Function Defaults .
Default Setting (System Menu) 8-27 8 Copy Settings The following s ettings are av ailable for co pying functi ons. • Paper Selection …8 -27 • Auto Paper Selection …8-27 • Auto % Priority ….
Default Setting (System Menu) 8-28 Use the procedure below to specify the ac tion performed for Au to Paper Selection. 1 Press the System Menu key. 2 Press [Copy] and [Change ] of Auto Paper Selection . 3 Press [Most Suitable Size] or [Same as Original Size].
Default Setting (System Menu) 8-29 8 Preset Limit Restrict the num ber of copies that can be made at one time. Options are 1-999 copies. Use the procedure below to set the limit on the numbe r of copies. 1 Press the System Menu key. 2 Press [Copy] and [Change ] of Preset Lim it .
Default Setting (System Menu) 8-30 Sending Settings The sending settings allow you to specify the following sending function options. • Quick Setup Registration …8-30 • Destination Check before .
Default Setting (System Menu) 8-31 8 Use the procedure below to set the destination ch eck before send. 1 Press the System Menu key. 2 Press [Send] and then [Change] of Dest. Check before Send . 3 Select [Off] or [On]. 4 Press [OK]. Color T ype Set the color type when you send color documents.
Default Setting (System Menu) 8-32 Setting the Default Send Screen Use this procedure to set the defau lt screen displayed when you press the Send key. The table below shows the available settings. Use the procedure below to set the default sen d screen.
Default Setting (System Menu) 8-33 8 Document Box Settings The following s ettings are av ailable for Docu ment Box. • Registering / Editing Box …8-33 • Default Setting …8-33 • Job Box …8 .
Default Setting (System Menu) 8-34 Use the procedure below to re gi ster the Quick Setup functions. 1 Press the System Menu key. 2 Press [Document Box/Removable Memory] and [Next] of Quick Setup Registration . 3 Press [Next] of S tore File , Print , or Send .
Default Setting (System Menu) 8-35 8 Printer Settings Printing from computers, settings are g enerally made on the application softwa re scre en. However, the following settings are available for configuring the defaults to cu stomize the machine.
Default Setting (System Menu) 8-36 2 Press [Printer] > [Change ] of Emulation > [KPDL(Auto)] > [Alt Emulation]. 3 Select the desired alternative emulation and then press [OK]. 4 Press [OK]. Setting of KPDL error report When an error has occurred during pr inting in KPDL em ulation mode, set whether or not the erro r report is output.
Default Setting (System Menu) 8-37 8 Override A4/Letter Select whether to treat A4 size an d Letter, which are similar in size, as the same size when printing. The table below shows the available settings. Use the procedure below to specif y the override A4/Letter setting.
Default Setting (System Menu) 8-38 1 Press the System Menu key. 2 Press [Printer] and [Change] of Copies . 3 Press [+],[–] or the numeric keys to set the default number of copies. 4 Press [OK]. Orient ation Set the default orientation, Portrait or Landscape .
Default Setting (System Menu) 8-39 8 LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). The table below shows the available settings. Use the procedure below to specify an LF action. 1 Press the System Menu key.
Default Setting (System Menu) 8-40 Paper Feed Mode While printing from the computer, select how to feed paper when the p aper source and type are specifie d. The table below shows the available settings. Use the procedure below to select th e paper feed mode.
Default Setting (System Menu) 8-41 8 Printing Report s/Sending Notice Print reports to check the machine settings and statu s. Default settings for printing the result reports can also be configur ed. NOTE: If user login administr ation is enabled, you can onl y print by logging in wit h administra tor privileges.
Default Setting (System Menu) 8-42 Network St atus Page Check the information including network interface firmware ve rsion, network address and protocol. Service Status Page More detailed information is available than on the Status Page. Serv ice personnel usually print the service status pages for m aintenance purpose.
Default Setting (System Menu) 8-43 8 Report for Job Canceled before Send ing Print a send result report when the job is canceled before be ing sent. 1 Press the System Menu key. 2 Press [Report], [Next] of Result Report Setting , [Nex t] of Send Result Report and then [Chang e] of Canceled before Sending .
Default Setting (System Menu) 8-44 Adjustment/Maintenance Adjust printing quality and co nduct machine maintenance. • Copy Density Adjustment …8-44 • Send/Box Density Adjust …8-45 • Drum Ref.
Default Setting (System Menu) 8-45 8 Send/Box Density Adjust Adjust scan density when sending or storing the data in Document Box. Adjustment can be made in 7 levels both in auto and manual den sity modes. Use the procedure below to adjust the density.
Default Setting (System Menu) 8-46 Correcting Fine Black Lines Correct fine black lines (black strea ks caused by contamination), which may app ear on the copies, when the optional document processor used. The table below shows the available settings.
Default Setting (System Menu) 8-47 8 2 Press [ ], [Adjustment/Maintenance] and then [Change] of Display Brightness . 3 Press [1] - [4] (Darker- Lighter) to adjust brightne ss. 4 Press [OK]. Silent Mode Make the machine run more q uietly. Select this mode when the running noise is uncomfortable.
Default Setting (System Menu) 8-48 1 Press the System Menu key. 2 Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of Color Registration . 3 Press [Print] of Chart . A chart is printed. On the chart, for each of M (mag enta), C (cyan) and Y (yellow), 3 c hart types are p rinted on one s heet: H-F (left), V (right), H-R (horizontal).
Default Setting (System Menu) 8-49 8 Y ou cannot use the numeric keys to enter these values. 8 Repeat steps 6 an d 7 to enter the registration values for each chart. 9 Press [Execute] af ter all values have been enter ed. Color registration begins. 10 Press [OK] after color r egistration is complete.
Default Setting (System Menu) 8-50 4 Find the location on each chart where 2 lines most closely ma tch. If this is the 0 position, registration for that color is not requi red. For the illustration, B is the appropriate value. From charts V- 1 to V- 5 , read only the values from V- 3 (center).
Default Setting (System Menu) 8-51 8 Use the procedure below to set the color calibration. 1 Press the System Menu key. 2 Press [ ], [Adjustment/Maintenance], [ ] and then [Change] of Color Calibration Cycle . 3 Select [Auto], [Short], [S tandard] or [Long].
Default Setting (System Menu) 8-52 Det ail ed Adjustmen t A total of 5 color pattern pa ges (No. 1 to 5) are prin ted during detailed adjustment. As with normal adjustment (page 8-51) , th e printed color patterns are read s equentially during detailed adju stment.
Default Setting (System Menu) 8-53 8 Developer Refresh When the printing is too light or incomplete, even though there is enough toner, refresh the develop er. 1 Press the System Menu key. 2 Press [ ], [Adjustmen t/Maintenance], [ ] and then [Next] of Developer Refresh .
Default Setting (System Menu) 8-54 First Print Position Using this function speeds up either of the first print time of black and white printing or color printing by chan ging the default start position of the first print. In addition, the machine can automatically detect the appropr iate position depending on your usag e.
Default Setting (System Menu) 8-55 8 Date/T imer Date/Timer settings include: • Date/T ime …8-55 • Date Format …8-55 • T ime Zone …8-56 • Auto Panel Reset …8-56 • Low Power Timer ….
Default Setting (System Menu) 8-56 Time Zone Set the time difference in th e lo cation you are from GMT. Use the procedure below to set the time diffe rence. 1 Press the System Menu key. 2 Press [ ], [Date/Timer] and then [Change] of Tim e Z one . 3 Select the location.
Default Setting (System Menu) 8-57 8 Panel Reset T imer If you select [On] for Auto Panel Reset , set the amo unt of time to wait before Auto Panel Reset . Options are between 5 and 495 seconds (every five s econds). NOTE: If you select [Off] for A uto Panel Reset , the time display does not appear .
Default Setting (System Menu) 8-58 Sleep Timer Set the amount of time to wait befo re Auto Sleep. Options are between 1 and 240 minutes (every one minute). NOTE: If you select [Off] for Auto Sleep, the time disp lay does not appear . Use the procedure below to set the Auto Sle ep time.
Default Setting (System Menu) 8-59 8 Error Clear Timer If you select [On] for Auto Error Clear , set the amount of time to wait before automatically cleari ng errors. Options are between 5 an d 495 seconds (every five seconds). NOTE: If you select [Off] for A uto Error Clear , the time display does not appear .
Default Setting (System Menu) 8-60 Editing Destination (Address Book/Adding One T ouch Keys) Save frequently used destinations to Address Book or One Touc h Keys. The saved destina tions can be changed. The destinations are available for Send as E- mail, Send to Folder, and Fax Tr ansmission (optional).
Default Setting (System Menu) 8-61 8 E-mail Address Press [Change] of E-m ail Address , enter the E-mail address and press [OK].The t able below explains the items to be ente red. NOTE: Refer to the Character Entry Method on p age Appendix-7 for details on en tering characters.
Default Setting (System Menu) 8-62 The Folder (SMB) Address Press [Change] of Host Name, Path, L ogin User Name and Login Password , enter the information for ea ch item and press [OK] . The ta ble below explains the items to be entered. NOTE: Refer to the Character Entry Method on p age Appendix-7 for details on en tering characters.
Default Setting (System Menu) 8-63 8 4 Use [+]/[-] or the numer ic keys to en ter an add ress number (1 to 2500 ). T o have the number assigned auto matically , set "0000". NOTE: Address Number is an ID for a group. Y ou can select any available number out of 2,000 numbers for contact s and 500 numbers for grou ps.
Default Setting (System Menu) 8-64 Editing a Cont act 1 Change Addr ess Number , Na me and destination type and addr ess. Refer to Adding a cont act on page 8-60 for the details. 2 After yo u have completed the changes, press [Register]. 3 Press [Y es] in the change confirmation screen to register th e changed destination.
Default Setting (System Menu) 8-65 8 Editing One T ouch Key Edit/delete the destinations you added to One Touch Key. Use the procedure below to edit the One Touch key. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of One T ouch K ey .
Default Setting (System Menu) 8-66 Sort Settings Select the default sort setting of the address for the address book. The table below shows the available settings. Use the procedure below to specify the Sort settings. 1 Press the System Menu key. 2 Press [Edit Destination], [ Next] of Address Book Defaults and then [Change] of Sort .
Default Setting (System Menu) 8-67 8 Internet Browser Setup This procedure se ts up the Internet browser applicatio n. Yo u can specify the following Internet browser settings. • Internet Browse r Setting • Browser Pr eferences • Proxy Settings Internet Browser Setting This selects whether or not the Internet bro wser is used.
Default Setting (System Menu) 8-68 5 T o set the text size, press [ Change] of T ext Size , select [Large], [Medium] or [Small] as the text size and then press [OK]. 6 T o set the display mode, pr ess [Change] of Display Mode , select [No rmal], [Just-Fit Rendering ] or [Smart- Fit Rendering] as the display mode and then press [OK].
Default Setting (System Menu) 8-69 8 Applications You can install and use applications that will make your day-to-day use of this machine more efficient. Inst alling Applications You can install new applications. Use the procedure below to install an applica tion.
Default Setting (System Menu) 8-70 Activating/Deactivating Application To use an application, set the application to Activate . Use the procedure below to start using a n application. 1 Press the System Menu key. 2 Press [ ] and then [Application]. NOTE: If user login administration is di sabled, the user authentication scr e en appears.
Default Setting (System Menu) 8-71 8 Deleting Applications Use the procedure below to delete an installed application. IMPORTANT: Always exit the application to be deleted before deleting the ap plication. (Refer to Activating/ Deactivating Application on page 8-70 .
Default Setting (System Menu) 8-72 System Initialization Initialize the hard disk mounted on the machine to return to the de fault mode. CAUTION: System initialization will erase Cu stom Document Boxes, data stor ed in Document Box, addresses in the Address Book, user property, account informa tion, and settings.
Default Setting (System Menu) 8-73 8 Network Setup The following network settings are available. • Checking Host Name …8-73 • TCP/IP (IPv4) Setup …8 -73 • TCP/IP (IPv6) Setup …8 -73 • Pr.
Default Setting (System Menu) 8-74 Manual Setting (IPv6) Manually specify the IP addr ess, prefix length, and ga teway a ddress of TCP/IP (IPv6). The manual setting is available when selecting [On] for TCP/IP (IPv6). Use the procedure be low. 1 Press the System Menu key.
Default Setting (System Menu) 8-75 8 6 Press [OK]. 7 After ch anging the setting, re start the system or turn the ma chine O FF and then ON again. For detail ed information on restarting the system, refer to Rest arting the System on pa ge 8-72 . Protocol Det ail The table below lists the network relate d function settings.
Default Setting (System Menu) 8-76 Use the procedure belo w. The following procedure is an example for specifying the SMTP (E- mail TX) settings. 1 Press the System Menu key. 2 Press [System] and then [Next] of Network to display the network settings screen.
Default Setting (System Menu) 8-77 8 WSD Print Setup Select whether or not to use WS D Print. The default settin g is On . Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Change] of WSD Print . 3 Press [On] or [Off].
Default Setting (System Menu) 8-78 3 Press [IPP over SSL Only] or [IPP or IPP over SSL]. 4 Press [OK]. 5 After ch anging the setting, re start the system or turn the ma chine O FF and then ON again. For detail ed information on restarting the system, refer to Rest arting the System on pa ge 8-72 .
Default Setting (System Menu) 8-79 8 4 Press [OK]. 5 After ch anging the setting, re start the system or turn the ma chine O FF and then ON again. For detail ed information on restarting the system, refer to Rest arting the System on pa ge 8-72 . IPSec Setting Sets up IPSec.
Default Setting (System Menu) 8-80 Interface Block Setting This allows you to protect this machine by blocking the in terface with ex ternal devic es such as USB hosts or optional interf aces.
Default Setting (System Menu) 8-81 8 Security Level (Secu rity Level setting) The Security L evel setting is p rimarily a menu option used by service pers onnel for main tenance work .
Default Setting (System Menu) 8-82 Limitations: - Scanning speed will be limited to the speed of scanning 600 dp i image. (Printing speed will not be limited.) - FAX transmission will be limited to the memory transmission. Note: - The Printed Document Guard Kit shoul d not fully pr events a leak of informat ion.
Default Setting (System Menu) 8-83 8 Optional Functions You can use the optional applications installed on this machine. Overview of the Applications The applications listed below ar e installed on this machine. You can use these applications for a limited period on a trial basis.
Default Setting (System Menu) 8-84 Checking Application Details Use the procedure below to che ck the detai ls of an application. 1 Press the System Menu key. 2 Press [System] and then [Next] of Optional Function . NOTE: If user login administration is di sabled, the user authentication scr e en appears.
9-1 9 Maintenance This chapter describes cle aning and toner replacement. • Cleaning ............ ............................ ......................................................9-2 • T oner Container and W aste T oner Box Replacement ... .....
Maintenance 9-2 Cleaning Clean the machine regu larly to ensure optimum output quality. CAUTION: For safety, always unplug the po wer cord before cleaning the machine.
Maintenance 9-3 9 Slit Glass/Dual scanning area If black streaks or dirt appear s in copies when using the optional document pr ocessor, clean the slit glass with the supplie d cleaning cl oth. The me ssage Clean the slit glass. may be disp layed if the slit glass requires cleaning.
Maintenance 9-4 5 Wipe the slit glass. 6 Wipe the white roll er . 7 Close the document pr ocessor top cover and return the cleaning cloth to the cleaning cloth compartment.
Maintenance 9-5 9 Sep arator Clean the separator r egularly (at least monthly) to ensure optimum output quality. 1 Open the fr ont cover. 2 Remove cleaning brush (blue color ed). 3 Pull up and open lef t cover 1. 4 As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator .
Maintenance 9-6 5 Put away the cleaning br ush, press th e specified position of the front cover and left cover 1 to close. T ransfer Roller 1 Open the fr ont cover.
Maintenance 9-7 9 4 As shown in the figure, clean d irt from the t ransfer roller by moving the brush from side to side along the roller while rotating t he roller by tu rning the gear at the left end of th e roller . 5 Put away the cleaning br ush, press th e specified position of the front cover and left cover 1 to close.
Maintenance 9-8 T oner Cont ainer and W aste T oner Box Replacement When the touch panel displays Add tone r , replace the toner. Every time you replace the tone r container, be sure to clean the parts a s instructed below. Dirty parts may deteriorate output quality.
Maintenance 9-9 9 3 Open the provided plastic disposal b ag and place it at the toner container slot.Ope n the provided plastic disposal bag and place it at the toner container slot. 4 Remove the old toner cont ainer by holding the handle and place it in the p rovided plastic disposal bag.
Maintenance 9-10 6 Hold the new toner cont ainer in both hands and gently push it in. 7 T urn the toner cont ainer release lever to the horizontal position. Use the same procedure to r eplace the other color toner containers . 8 Close the front cover .
Maintenance 9-11 9 W aste T oner Box Rep lacement 1 Open the fr ont cover. 2 Press the release button (1) and pull out the waste toner tray (2) . 3 Cap the old waste toner bo x. 4 Remove the old waste toner box at an angle and place it in the plastic disposal bag provided.
Maintenance 9-12 5 Open the new waste toner box cap. 6 Install a new waste toner box. 7 Press on the left edge of the new waste toner box to lock it. 8 Press the specified position to close the waste toner tray . When the tray reaches the correct position, it locks in place with a clicking sound.
10-1 10 T roubleshooting This chapter explains how to so lve problems wi th the machine. • Solving Malfunctions .. ............................................................... ........10-2 • Responding to Error Messages . ......................
Troubleshooting 10-2 Solving Malfunctions The table below provides gene ral guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedure s indicated on the following pages. If the problem per sists, contact your Service Representa tive.
Troubleshooting 10-3 10 Printouts are to o dark. Is the machine in Auto Density mode? Set the correct density level for auto density . — Is the machine in Manual Density mode? Use [Image Quality] to set the correct density level. 3-9 When changing the default density level, adjust the density manually and choose the desir ed level.
Troubleshooting 10-4 Paper often jams. Is the paper loaded correctly? Load the p aper correctly . 2-21 Is the paper of the supported type? Is it in good condition? Remove the p aper , turn it over , and reload it. 2-21 Is the paper curled, folded or wrinkled? Replace the p aper with new paper .
Troubleshooting 10-5 10 Cannot print with USB memory. W as the USB memory formatted with a machine other than this mach ine? Format the USB memory with this machine. 6-20 Is the USB host blocked? Select Unblock in the USB host settings. 8-80 Check that the USB memory is securely plugged into the machine.
Troubleshooting 10-6 Responding to Error Messages If the touch panel displays any of these messag es, follow the corresponding proc edure. Alphanumeric Error Message Checkpoint s Corrective Actions Reference Page Acceptable staple count exceeded. Is the acceptable st aple count exceeded? For details, r efer to Specifications on p age Appendix-24 .
Troubleshooting 10-7 10 Cannot duplex print on this paper. Did you select a paper size/ media type that canno t be duplex printed? Select the available p aper type. Press [Continue] to print without using Duplex. 3-12 Cannot execute this job. – This job is canceled because it is restricted by Job Accounting.
Troubleshooting 10-8 FAX box limit exceeded. – F AX box is full, and no further storage is available. The job is canceled. Press [End ]. T ry to perform the job again af ter printing or deleting data from the F AX box. — Finisher tray is f ull of paper.
Troubleshooting 10-9 10 Memory is full. – Unable to continue the job as the memory is used up. Press [Continue] to print the scanned pages. The print job cannot be processed completely . Press [Cance l] to cancel the job. — – The process cannot be performe d due to insuf ficient memory .
Troubleshooting 10-10 Staple jam. – If a staple jam occurs, th e machine will stop and the location of the jam will be indicated on the touch p anel. Leave the machine on and follow the instruction to re move the jammed staple. — System error. – Sys tem error has occur red.
Troubleshooting 10-11 10 Responding to Send Error When an error o ccurs during transmission, Send Error appears. Check the error code and er ror message below, and follow the corresponding corrective actions. Error Code Error Message Corrective Actions Referenc e Page 1101 Failed to send the e-mail.
Troubleshooting 10-12 1104 Failed to send the e-mail. Ch eck the e-mail address. * If the address is reje cted by the domain, you cannot send the e-mail. 3-25 Failed to send i-F AX. Check the i-F AX addres s. *If the address is rejected by the domain, you cannot send i-F AX.
Troubleshooting 10-13 10 2102 2103 Failed to send via FTP . Check the followin gs of the FTP server . - Is FTP available? - The server is not operating pro perly . – Failed to send the e-mail. Failed to send i-F AX. Check the ne twork. - The netw ork cable is c onnected.
Troubleshooting 10-14 Responding to Authentication Server Connection Error If an error occurs when connecting to the authentic ation server , check the error mess age and follow the corresponding corrective action app ears on the operation panel.
Troubleshooting 10-15 10 Clearing Paper Jams If a paper jam occurs, th e touch panel will display Paper Jam. and the machine will stop. Refer to these procedures to remo ve the jammed paper.
Troubleshooting 10-16 After you remove the jam, the mach ine will warm up again and the error message will be clea red. The machine resumes with the page which jam has occurr ed. Precautions with Paper Jams • Do not reuse jammed p apers. • If the paper tears during re moval, be sure to remove any loose scraps of p aper from inside the machine.
Troubleshooting 10-17 10 4 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine. 5 Push cassette 1 back in place securely . 6 Press the specified position to close left cover 1. Cassette 2 Follow the steps below to clea r paper jams in cassette 2.
Troubleshooting 10-18 3 Pull out cassette 2. 4 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine. 5 Push cassette 2 back in place securely . 6 Close left cover 3. Optional Cassettes 3 and 4 Follow the s teps below to c lear paper jams in casse ttes 3 or 4 wh en using the optional pape r feeder.
Troubleshooting 10-19 10 3 Pull out the cassette in use. 4 Remove the jammed paper . 5 Push the ca ssette back in pla ce securely . 6 Close left cover 4. Multi Purpose T ray Follow the s teps below to c lear paper jams in the multi purpose tray. 1 Remove all papers from the multi purpose tra y.
Troubleshooting 10-20 3 Pull up left co ver 1 lever and open the left co ver 1. 4 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine. 5 Open the f eed guide B1. 6 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine.
Troubleshooting 10-21 10 7 Pull out cassette 1. 8 T urn the lower green knob (B2) to the lef t at least 10 times. 9 Remove the jammed paper . If you cannot remove the p aper , proceed with the next step.
Troubleshooting 10-22 11 Open paper fe ed unit cover (B4) and remove the jammed pa per . 12 Push paper feed unit (B3 ) back in place, and pu sh the cassette back in place securely .
Troubleshooting 10-23 10 Duplex Unit Follow the s teps below to c lear paper jams in the duplex unit. 1 Pull up left cover 1 lever an d open the left cover.
Troubleshooting 10-24 Duplex Unit and Cassette 1 Follow the s teps below to c lear paper jams in dup lex unit and ca ssette 1. 1 Pull up left cover 1 lever an d open the left cover. 2 Remove the jammed paper . 3 Press the specified position to close left cover 1.
Troubleshooting 10-25 10 5 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine. 6 Close the left cover 2. 7 Pull out cassette 1 and remove the jammed p aper . If the paper tears, re move every loose scrap from inside t he machine.
Troubleshooting 10-26 Fixing unit Follow the step s below to c lear paper jams in the fixin g unit. 1 Pull up left cover 1 lever and o pen the left cover 1. 2 Remove the jammed paper . 3 Open the fuser cover (A1). CAUTION: The fixing unit is extremely hot.
Troubleshooting 10-27 10 4 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine. 5 If jammed pap er is seen through the p aper ejection slot, pull it toward yo ur side to remove it. 6 Push fuser c over back in pla ce, and pre ss the specified position to close left cover 1.
Troubleshooting 10-28 Optional Document Processor Follow the s teps below to c lear paper jams in the optional docum ent processo r. 1 Remove the original fr om the original tray. 2 Open the document processor top cover . 3 Remove the jammed original.
Troubleshooting 10-29 10 4 Lift up reverse unit . 5 Remove the jammed original. If the original tears, remove every loose scrap from inside t he machine. 6 Put reverse unit ba ck in its original place and clos e the document proc essor top cover . 7 Reload the origina ls on the document processor tray .
Troubleshooting 10-30 2 Pull up left co ver 1 lever and open left cover 1. 3 Press the lever and open the job se parator . 4 Remove the jammed paper . If the paper tears, re move every loose scrap from inside t he machine. 5 Press the indicated position to close left cove r 1.
11-1 1 1 Management This chapter explains the following operations. • User Login Administration ... .......................................... .............. ...... 1 1-2 • Job Accounting .......... ................ ...............................
Management 11-2 User Login Administration User login administration specifies how the user access is administered on th is machine. Ente r correct login user name and password for user au thentication to login. Access are in three levels - User, Administra tor, and Mach ine Administrator.
Management 11-3 11 5 Select [Local Authentication] or [Network Authentication]. Select [Off] to disa ble user login administratio n. If you select [Network Authentication], enter the host name (62 char acters or less) and dom ain name (256 ch aracters or less) for th e Authentication Server .
Management 11-4 4 Enter the login p assword and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of p ages printed and the number of pages scanned by pressing [Check Counter]. If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the au thentication destination.
Management 11-5 11 Adding a User This adds a new user. You ca n add Up to 1,000 users (i ncluding the default logi n user name). The tab le below explains the user information to be registered. NOTE: By default, one of each default user with machine administrator rights and ad ministra tor privileges is already stored.
Management 11-6 privileges. Refer to Adding a User on page 1 1-5 for the default login user nam e and password. 5 Press [Next] of User Login Setting , [Register/Edit] of Local User List , and then [Add]. 6 Press [Change] of Us er Name . 7 Enter the user name an d press [OK].
Management 11-7 11 Changing User Properties User properties can be changed. Types of user proper ties that could be changed may be different depending on user access privilege. For a user with administrator rights who logs in User properties can b e changed and users can be delete d.
Management 11-8 Deleting a user 1 Press [Delete]. 2 Press [Y es] on the screen to confirm deletion. The selected user will be deleted. NOTE: The defa ult user with admi nistrator rights cannot be deleted.
Management 11-9 11 Unknown login user name Job This specifies the be havior for handling the jobs sent with unknown login user names or User ID ( i.e. unsent IDs). If the User Login is set to invalid and Job Accounti ng is set to valid, follow the procedure when the Accoun t ID is unknown.
Management 11-10 Group Authorization Settings Set restrictions of the machine usage by each indivi dual group registered in the auth entication server. NOTE: T o use the grou p authorization set tings, [Netwo rk Authentication] must be selected for the authenticat ion method in Enabling/Disa bling User Login Admin istration on page 1 1-2 .
Management 11-11 11 Use the procedure belo w. 1 Press the System Menu key. 2 Press [User Login/Job Accoun ting]. 3 If user login ad ministration is disabled, the user authenticat ion screen a pp ears. Enter your login user name and p assword and then press [Login].
Management 11-12 10 Select the us er access privile ge and press [OK]. 11 Press [Change] of Print Restriction . 12 Select [Reject Usage] or [Off] and press [OK]. 13 Follow steps 1 1 and 12 above t o set Print Restriction (Color) , Copy Restri ction , Copy Restriction (Color) , Copy Restr.
Management 11-13 11 1 Press the System Menu key. 2 Press [User Login/Job Accoun ting]. 3 If user login ad ministration is disabled, the user authenticat ion screen a pp ears. Enter your login user name and p assword and then press [Login]. For this, you need to login with administrator privileges.
Management 11-14 Job Accounting Job accounting Manages the copy/pri nt count accumulate d by individual accou nts by assigning an ID to ea ch account. Job accoun ting helps the following activ ities in busine ss organiza tions. • Manageability of up to 1,000 individual accounts.
Management 11-15 11 6 Press [OK]. NOTE: When the display returns to the System Menu default screen, logout is autom atically executed and the screen to enter the Account ID ap pears. T o continue the operation, enter the Account ID. Login/Logout If job accounting is enabled, an account ID entry screen ap pears each time you use this machine.
Management 11-16 Adding an Account This section explains how to add a new account. The following entries are required. Use the procedure below to re gister a new account. 1 Press the System Menu key. 2 Press [User Login/Job Accoun ting]. 3 If user login ad ministration is disabled, the user authenticat ion screen a pp ears.
Management 11-17 11 Managing Account s This changes the registered account infor mation or deletes the account. Use the procedure below to ma nage accounts. 1 Press the System Menu key. 2 Press [User Login/Job Accoun ting]. 3 If user login ad ministration is disabled, the user authenticat ion screen a pp ears.
Management 11-18 Managing the Copier/Printer Count s You can select how the copying and printin g page counts ar e shown - either the total of both or each of copying and printing individually. The selection may influence restriction on the co unt and count method.
Management 11-19 11 [Total] selected for Copier/Printer Cou nt Applying Restriction Restriction can be applied in two modes as follows: *Select [Off], [Use Port 1 Only] or [Use Port 2 Only] as the F AX Port Restriction setting. Use the procedure below to se lect a restriction method.
Management 11-20 3 Select the restriction mode. If [Counter Limit] is se lected, pr ess [+],[-] or numeric key s to select th e number of pages. 4 Press [OK]. 5 Repeat steps 2 to 4 for other accounts to be restricted. 6 Press [Register]. The restricted a ccount is added.
Management 11-21 11 Default Counter Limit When you add a new account, you can change the de fault restrictions on the number of sheets used. You can set any number from 1 to 9,99 9,999 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier / Printer Counts on page 11-18 .
Management 11-22 Use the procedure below to specify the counter limits. 1 Press the System Menu key. 2 Press [User Login/Job Accoun ting]. 3 If user login ad ministration is disabled, the user authentication screen appea rs. Enter a login user name and password, and press [Login].
Management 11-23 11 Counting the Number of Pages Printed This counts the number of pages prin ted. Counts a r e classified into Total Jo b Accounting and Each Job Accounting. A new count can also be sta rted after resetti ng the count data whi ch was st ored for a ce rtain period of time.
Management 11-24 4 Press [Next] of Job Accounting Setting and th en [Next] of T ot al Job Accounting . 5 Press [Check] at the function to che ck the count. The results will be displayed. 6 Confirm the co unt and pr ess [Close]. 7 Press [Execute] of Counter Reset to reset the counter .
Management 11-25 11 7 Press [Check] at the function to che ck the count. The results will be displayed. 8 Confirm the co unt and pr ess [Close]. 9 Press [Execute] of Counter Reset to reset the counter . 10 Press [Y es] on the screen to confirm the re set.
Management 11-26 Printing an A ccounting Report Total pages counted at all relevant acco unt s can be printed as an accounting report. Reports have different formats dep ending on how the count of copiers and printers is administered.
Management 11-27 11 Unknown Account ID Jobs The behavior of the machine when it receives a job from unknown account ID (i.e. u ns ent ID) can be specified. Refer to Unknown login user name Job on page 11-9 for details. Checking and Printing Counter Press the Counter key to check the number of sheets printed and scanned.
Management 11-28.
Appendix-1 Appendix • Optional Equipment .......... ................................................. ....Appendix-2 • Character Entry Method ...... ................................. .............. ....Appendix-7 • Paper .................. .....
Appendix-2 Optional Equipment Overview of Optional Equipment The following optional equipment is availabl e for the machine. Document Processor Document Processor (Dual scan DP) Document Table 3,000 S.
Appendix-3 Key Counter FAX Kit Expansion Memory.
Appendix-4 Document Processor Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on pa ge 2-34 . Paper Feeder Two additional cassettes identical to the printer’s double cassettes can be installed in the printer.
Appendix-5 Job Sep arator Separate paper accord ing to output tray for easier sorting. Specify as the output tray for copy or prin t jobs. Or, specify as the default out put tray for printing from the copy or Document Box screen, printing from the PC, and printing o f the received fax data.
Appendix-6 FA X K i t By installing the FAX kit, fax se nd/receive is enabled. Also, it is possibl e to use it as a network fax, by using it with a computer. When two FAX kits are installed, the un its can be connected to two different telephone lines which will enable quicker message transmis sion to a number of recipients .
Appendix-7 Character Entry Method To enter characters for a name, use the on-display keyb oard in the touch panel following the steps as explained below.
Appendix-8 Upper-case Le tter Entry Screen Number/Symbol E ntry Screen 10 [Cancel] Press to cancel entered char acters and return to the scre en before the entry . 1 1 [OK] Press to finalize entr y and return to the screen before the entry . No. Dis play/Key Description Status 10/10/2008 10:10 Use the keyboard to enter.
Appendix-9 Entering Characters Follow the steps shown below to ente r List A-1 fo r example. 1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display . 3 Press [Lower-case]. 4 Press [i], [s], [t] and [S pace]. 5 Press [Upper-case]. 6 Press [A].
Appendix-10 Paper This section explains the pape r sizes an d types that can be used in the paper source. Cassettes 1 Cassettes 2 and the optional p aper feeder Optional 3,000 sheet p aper feeder Multi Purpose tray (MP tray) Supported types Supported p aper sizes No.
Appendix-11 Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers an d page printers such as laser printer s. It also supports a variety of other types of paper that conform to the specifications given in this appendix.
Appendix-12 Choosing the Appropriate Paper This section describes guidelines for cho osing paper. Condition Avoid using paper with be nt corner s or that is curled, dirty, or torn. Do not use pa per that has a rough surface o r paper fiber lint, o r that is especially delicate.
Appendix-13 Smoothness The paper surface should be smooth, but it must be un coated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jam s. Basis Weight In countries that use the metric system, basis weight is th e weight in grams of one sheet of paper one squar e meter in area.
Appendix-14 Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most pa per naturally t ends to curl af ter the pack age is opened. When paper passes through the fixing unit, it curls upward slightly .
Appendix-15 Choosing Specia l Paper Although special paper that meets the following requirem ents can be used with the machine, print quality will vary consider ably due to differen ces in the construc tion and quality of special p aper. Thus, special paper is more likely than re gular paper to cause print ing problems.
Appendix-16 Keep the following points in mind. Do not use envelopes with exposed adhesi ve. In addition, do not use the type of envelope in which the adhe sive is exposed after the top layer is peel ed off. Serious damage may be caused if the paper covering the adhesive comes off in the machine.
Appendix-17 Some label paper has large mar gins on the top sheet. W hen using such paper, do not peel these margin s from the carrier shee t before completing output. Use label paper that conforms to the following specifications. Colored Paper Colored paper must conform to the spec ifications listed on the page 2 of the Appe ndix.
Appendix-18 S pecifications NOTE: S pecifications are subject to change without notice. Machine Item Description Ty p e Desktop Printing Method Electrophotography by semicond uctor laser , tandem dr u.
Appendix-19 Printing Spee d 25/25 ppm model 30/30 ppm model 40/40 ppm model 50/40 ppm model 55/50 ppm model Black and White copying Full color copying A4/Letter 25 sheets/min 25 sheets/m in A4-R/Lette.
Appendix-20 W arm-up Time (22°C/71.6°F , 60%) Power on 25/25 ppm model: 30 seconds or less 30/30 ppm model: 30 seconds or less 40/40 ppm model: 45 seconds or less 50/40 ppm model: 45 seconds or less 55/50 ppm model: 57.
Appendix-21 Printer Dimension (W × D × H) (Main unit only) 23 53/64 × 26 49/64 × 29 1 1/32" 605 × 680 × 745 mm Weight ( without toner cont ainer and waste toner box) 233.7 lb/106 kg Sp ace Required (W × D) (Using multi purpo se tray) 35 × 26 49/64" 889 × 680 mm Power Source 1 20 V AC, 60 Hz, 12 A/220 to 240 V AC, 50 Hz/ 60 Hz, 7.
Appendix-22 Scanner *1 When using the dual scan do cument processor (e xcept TW AIN and WIA scanning) *2 Available Operating System : Windows 2000 (Service Pack 2 or later), Windows XP , Windows Serve.
Appendix-23 Document Processor (option) Paper Feeder (option) 3,000 Sheet Paper Feeder (option) Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size.
Appendix-24 Document Finisher (option) 3,000 Sheet Document Finisher (option) Dimensions (W) × (D) × (H ) 23 5/16 × 23 5/ 8 × 12 23/64" 585 × 600 × 314 mm Weight Approx. 50.71 lbs / Approx. 23 kg Item Description Number of Trays 1 tray Paper Size (Non-stapling) Ledger , Legal, O ficio II, 8.
Appendix-25 Job Sep arator (option) Item Description Number of Trays 1 tray Maximum Sheets 100 sheets (80 g/m 2 ) Paper Size Ledger , Legal, Oficio II, 8.
Appendix-26 Environment al Specifications ( 25/25 ppm model and 30 /30 ppm model ) *1 Factory default *2 Power consumption in Plugged-in Mode can only be terminated by removing the power plug from the outlet. Item Description 25/25 ppm model 30/30 ppm model Nose emission During copying Black & White 66.
Appendix-27 Environment al Specifications ( 40/40 ppm model and 50 /40 ppm model ) *1 Factory default *2 Power consumption in Plugged-in Mode can only be terminated by removing the power plug from the outlet. NOTE: Consult your dealer or service re pr esen tative for recomm ended paper type s.
Appendix-28 Glossary Accessibility The machine is designed fe aturing good accessibility even for the elderly and those who are physically challenged or visually impair ed. Touch panel characters can be enlarged wh ile the touch panel is adjustable in two angles.
Appendix-29 DHCP (IPv6) DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configur ation Protocol and supports IPv6. It extends the B OOTP startup prot ocol that define s the prot ocols used for transferring configuration information to hosts on the network.
Appendix-30 KPDL (Kyocera Page Description Language) Kyocera's PostScript page description langua ge compatible with Adobe PostScript Level 3. Multi Purpose (MP) T ray The paper supp ly tray on the right side of the machine. Us e this tr ay instead of the cassettes when printing onto envelopes, Haga ki, transparencies, or labels.
Appendix-31 SMTP (Simple Mail T ransfer Protocol) A protocol for E-mail transmission over the In ternet or an intranet. It is used for tr ansferring mail between mail servers as well as for sending mail from clients to their servers.
Appendix-32 WIA (Windows Imaging Ac quisition) A function to import images supported after Windows Me/XP from digital camer as and other peripheral devices.
Index Index-1 Index Numerics 1-sided/2-sided Selection 5-10 3,000 sheet document finisher Appendix-4 3,000 sheet paper feeder Appendix-4 A Accessibility 8-84, Appendix-28 Adjusting Density 5-17 Auto 3.
Index Index-2 Color Profiles 5-32 Color Registration 8-47 Color Type 5-31, 8-30, 8-31 Gray Adjustment 8-51 Hue adjust 4-31 One touch image adjust 4-33 Single Color copy 4-29 Color balance adjust 4-30 .
Index Index-3 File Name 8-20 High Comp. PDF Image 8-24 JPEG/TIFF Print 8-25 Margin 8-22 Original Image 8-17 Original Orientation 8-16 PDF/TIFF/JPEG Image 8-23 Repeat Copying 8-24 Scan Resolution 8-17 .
Index Index-4 FTP Appendix-29 FTP (Reception) Protocol Detail 8-75 FTP Encrypted TX 5-31 G Glass Platen Cleaning 9-2 GPL xxii Gray Adjustment 8-51 Grayscale 5-21, Appendix-29 Green Knob 1-6 Grounding .
Index Index-5 Logout 3-2, 1 1-3 Low Power Timer 8-57 LPD Protocol Detail 8-75 M Main Power Switch 1-6 Management 11 - 1 Job Accounting 11 - 1 4 User Login Administration 11 - 2 Margin/Centering Mode 4.
Index Index-6 Output Destination 4-1 1 Output Tray 8-14 P Page Numbering 4-23 Paper Appropriate Paper Appendix-12 Auto Selection 8-9 Before Loading 2-20 Cassette 8-5 Checking the Rema ining Amount of .
Index Index-7 Registering 3-46 Punch 3-20 Q Quick No. Search key 1-3, 3-3 Quick Setup Screen 3-43 Changing Registration 3-44, 8-29, 8-30, 8-33 R RA (Stateless) Appendix-30 Raw Port Protocol Detail 8-7.
Index Index-8 Checking the Remaining Amount 7-15 Switching the Language 2-1 1, 8-2 Switching Unit of Measurement 8-1 1 Symbols i System Initialization 8-72 System Menu 8-1 T TCP/IP Appendix-31 TCP/IP .
E1 We recomme nd the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supp lies in this machine..
MEMO.
MEMO.
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F irst Edition 2009. 12.
An important point after buying a device Kyocera 250ci (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Kyocera 250ci yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Kyocera 250ci - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Kyocera 250ci you will learn all the available features of the product, as well as information on its operation. The information that you get Kyocera 250ci will certainly help you make a decision on the purchase.
If you already are a holder of Kyocera 250ci, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Kyocera 250ci.
However, one of the most important roles played by the user manual is to help in solving problems with Kyocera 250ci. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Kyocera 250ci along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
