Instruction/ maintenance manual of the product N Brother
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Brother Automatic E-Mail Printing OPERATION MANUAL © Copyright Brother 1999 No part of this publication may be reproduced in any form or by any means without permission in writing from the publisher. The contents of this manual and the specifications of this software are subject to change without notice.
TABLE OF CONTENTS CHAPTER 1 GENERAL ................................ ................................ ................................ ...... 1 1. ABOUT THE MANUAL ................................ ................................ .....................
CHAPTER 1 GENERAL 1. ABOUT THE MANUAL This manual describes the latest instructions about the Brother Automatic E-Mail Printing software. Read this manual before using the software.
CHAPTER 2 ABOUT AUTOMATIC E-MAIL PRINTING The Brother Automatic E-Mail Printing software allows you to download mail automatically, to receive and print mail automatically at the specified time and also to select mail by using filter conditions such as a sender or subject.
2. CASE STUDY Case 1: Mike - Home User Mike reads a lot of news which is sent to him by e-mail every day. He is very bothered that he has to access to his Internet service provider every morning to download the mail. He wishes that he could automatically access to his provider to download the mail at the specified time every morning.
Case 5: Patricia - Secretary The Patricia’s boss is very busy every day and has little time to read his mail. Therefore, Patricia, his secretary, has to check his mail, then give him the copies of the important messages or forward them to him by fax.
CHAPTER 3 INSTALL AUTOMATIC E-MAIL PRINTING 1. INSTALL WITH THE SUPPLIED DISK Install the Automatic E-Mail Printing software with the disk supplied with the printer. (1) Insert the floppy disk labeled ‘Automatic E-Mail Printing for Microsoft Windows 95, Printer driver disk for Microsoft Windows NT 4.
(5) Select the language you want to use and click the Next button. (6) Click the Next button. Installation of Automatic E-Mail Printing will start automatically.
(7) Click the Finish button..
2. INSTALL WITH THE FILE DOWNLOADED FROM BROTHER HOME PAGE Install the Automatic E-Mail Printing software with the file downloaded from the Brother home page.
CHAPTER 4 DELETE AUTOMATIC E-MAIL PRINTING Delete the Automatic E-Mail Printing software from ‘Add/Remove Programs’ in Control Panel. (1) Click Start in Windows, then select Settings . (2) Select Control Panel. (3) Double-click the ‘Add/Remove Programs’ icon.
CHAPTER 5 USING AUTOMATIC E-MAIL PRINTING 1. AFTER INSTALLATION IS COMPLETED The user name and password have not been registered when the Automatic E-Mail Printing software is first installed. When the software is run for the first time, the ‘User Settings’ dialog box and the ‘User Registration’ dialog box appear automatically.
3. MAIN WINDOW The name and description of each button on the main window are as follows; A: Print button Prints the mail selected in the log view screen. B: View button Views the mail selected in the log view screen with the specified application. C: Delete button Deletes the mail selected in the log view screen.
I: Select user box Selects the user whose logs are displayed in the log view screen. J: Log view screen Views logs. K: Status bar Displays the description of the button to be selected or the viewed log. 4. PROPERTIES The Properties dialog box will appear as follows when the registration of the user name and password is completed.
5. SERVER After you register a user name and password, you have to set the POP3 server or IP address, POP3 port, POP3 account and password. NOTE: If you have already used the e-mail software, enter the same POP3 server, POP3 port, POP3 account and password.
Delete Function If you check ‘Remove the mail from the Server on the ‘Delete’ command’, mail which has been deleted with the Delete button is removed from the POP3 server. Print Function • If you check ‘Delete the mail from the local PC after printing’, mail which has been downloaded into the local PC is deleted after printing.
7. PAGE SETUP Print Area Set the print area of the mail message. You can enter the value in each text box or specify the area by adjusting the borders using your mouse. Print Mail Header Select the mail header contents to be printed. Font The ‘Print Font Selection’ dialog box will appear if you click the Font button.
8. PRINT Printer Select the printer to be used. If you want to change the printer driver setting, click the Setup button. Print a cover page If you check it, the mail log index information such as ‘From’, ‘Subject’, ‘Date’ are printed as a cover page.
9. FILTER The Filter settings allow you to set the mail size to download and to print your selected mail. Delivery If you check ‘Download mail of the following size’, you can only receive mail messages in the specified size range. You can select the size of the received mail file in the range 0KB to 99999KB.
NOTE: You can make conditional settings for the received mail in the ‘Setting the receive mail’ dialog box below so that only the specified mail is printed as selected in the ‘Setting the receive mail’ dialog box.
10. CONNECTION You can select the connection for your POP3 server, via a LAN or a dial-up (modem) connection. I use a LAN connection / I connect manually Check it when you want to connect to your POP3 server via a LAN connection. I use a modem to access Check it when you want to connect to your POP3 server via a dial-up (modem) connection.
11. OTHERS Select the Application for Viewing Change the application software which you will use to view your mail. The default setting is Notepad (notepad.exe). Password Check If you check ‘Change the user properties and delete user’, you have to enter the password when changing the user properties and deleting a user.
12. DEFAULT If you click the Default button in the Properties dialog box, all the settings other than the following ones are returned to the default. • ‘POP server settings’ in ‘Server’. • ‘Printer’ in ‘Print’. • ‘connection’ in ‘Connection’.
14. ADD NEW USER If you want to add a new user, select ‘Add user’ in the ‘Mail’ menu. The ‘Register User’ dialog box appears. The ‘Register User’ dialog box also appears when you select ‘Properties’ in the ‘Mail’ menu to open the ‘User Settings’ dialog box as below, click the New button.
CHAPTER 6 TROUBLESHOOTING 1. UNABLE TO PRINT MAIL Check the following items if mail is not printed; (1) Check your print setting is active. (2) Check the printer power is turned on.
An important point after buying a device Brother N (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother N yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother N - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother N you will learn all the available features of the product, as well as information on its operation. The information that you get Brother N will certainly help you make a decision on the purchase.
If you already are a holder of Brother N, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother N.
However, one of the most important roles played by the user manual is to help in solving problems with Brother N. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother N along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
