Instruction/ maintenance manual of the product MFC-5100C Brother
Go to page of 180
MFC-5100C O WNER’S MANU AL.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a coun.
i Using This Manual Thank you for purchasing a Brother multifunction centre (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. Please refer to the manual for explanation of advanced features.
ii User-Friendly Programming We have designed your Multi-Function Centre with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. ( See Using This Manual , page i) Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you.
iii Quick Reference Guide Sending Black & White Faxes Automatic Transmission 1 Place the original face up in the Automatic Document Feeder, or face down on the glass platen. 2 Enter the fax number using Speed Dial, Search or the dial pad. 3 Press Mono Fax Start .
iv Search/Speed Dial 1 Place the original face up in the Automatic Document Feeder, or face down on the glass platen. 2 Press Search/Speed Dial , and then enter the first letter of the name you’re looking for. 3 Press or to search the memory. 4 Press Mono Fax Start , when the LCD shows the name you want to call.
v Table of Contents Using This Manual User-Friendly Programming Quick Reference Guide ...................................................................... iii Table of Contents ........................................................................
vi Chapter 8 Telephone Service Telephone Service for Australia ........................................................ 41 Telephone Service for New Zealand.................................................. 42 Telephone Service for Some Countries ....
vii Chapter 14 Using the Windows ® -Based Brother MFL-Pro Control Centre Brother MFL-Pro Control Centre ...................................................... 79 Using the Colour Scan Key ..............................................................
viii IMPORTANT INFORMATION Chapter 20 Important Safety Information Important Information for Australia ................................................ 146 Important Information for New Zealand.......................................... 147 Important Information for Some Countries .
ix.
1 Preparation and Simple User Guide Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information ( page 146 ), and Advice for Preparation and Simple User Guide ( page 5).
Preparation and Simple User Guide 2 PREP ARA TION AND SIMPLE USE Fan the pages and tap them on the desk so they are even. Insert documents face up, top edge first in the Automatic Document Feeder until they lightly touch the feed roller. Adjust the paper guides to fit the width of your pages.
3 Using the Glass Platen You can use the glass platen to fax one page at a time or pages of a book. Documents can be A4 or letter size (21.6 cm to 29.6 cm). To use the glass platen, the Automatic Document Feeder must be empty. Lift the document cover.
Preparation and Simple User Guide 4 PREP ARA TION AND SIMPLE USE 4 Faxing from the Glass Platen Place the document face down on the glass platen. Dial the fax number, then press Mono Fax Start . The machine starts scanning the first page. To send a single page, go to Step 5— OR —To send multiple pages, go to Step 4.
5 Advice for Preparation and Simple User Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone socket and a standard, earthed electrical socket.
Preparation and Simple User Guide 6 PREP ARA TION AND SIMPLE USE Connecting the Power Cord Memory Storage In the event of a power failure, all settings in the menus are stored permanently except for the settings that are valid for the next fax only (e.
7 Connecting an External Telephone Answering Device (TAD) Sequence When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.
Preparation and Simple User Guide 8 PREP ARA TION AND SIMPLE USE Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 We recommend the outgoing message (OGM) is no longer than 20 seconds.
9 Control Panel Overview 1 2 3 4 5 6 7 8 9 10 11 12 1 Fax and Telephone Keys: Fax Resolution (For the Next Fax Only) Sets the resolution when you send a fax. Tel This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc.
Preparation and Simple User Guide 10 PREP ARA TION AND SIMPLE USE 8 Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine. or Press to scroll forward or backward to set a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers.
11 Menu Mode & Menu Selection Table You can access the menu mode by pressing Menu/Set . When you enter the Menu, the LCD scrolls: Then press 1 for General Setup Menu — OR — Press 2 for Fax Men.
Preparation and Simple User Guide 12 PREP ARA TION AND SIMPLE USE To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 1. GENERAL SETUP 1. PAPER TYPE — PLAIN INKJET GLOSSY (4-COLOUR/ 3-COLOUR) TRNSPRNCY Identifies the type of paper in the Multi- purpose sheet feeder.
13 To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 2. FAX (Continued) 1. SETUP RECEIVE (Continued) 3. F/T RING TIME 70 40 30 (Example for 20 Australia) Sets the time for “ F/T pseudo-ring ” in Fax/Tel ( F/T ) Mode.
Preparation and Simple User Guide 14 PREP ARA TION AND SIMPLE USE To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 2. FAX (Continued) 2. SETUP SEND (Continued) 5. REAL TIME TX NEXT FAX ONLY OFF ON When memory is full, you can send faxes in real time.
15 To access the menu, press Menu/Set . To exit, press Stop/Exit . * The factory setting (option) is shown in bold. 2. FAX (Continued) 0. MISCELLANEOUS 1. TX LOCK (1. KEY LOCK) — Prohibits most functions except receiving faxes. 37 2. DISTINCTIVE (Not available in New Zealand) 2.
B ASIC F AX USE Setup 16 1 Setup Initial Settings Setting Paper Type To achieve the best print results you should choose the Paper Type according to the paper you use. 1 Press Menu/Set , 1 , 1 . 2 Press or to select PLAIN , INK JET , GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set .
17 Chapter 1 Setting the Station ID You can store your name and fax number to be printed on all fax pages that you send. It is important that you enter the fax number in the internationally standardized format, i.
Setup 18 B ASIC F AX USE Custom Settings Volume Settings Ring Volume You can select how loud, the machine rings for incoming calls. The ring volume can be turned off for silent reception if required. 1 Press Menu/Set , 1 , 4 , 1 . 2 Press or to select OFF , LOW or HIGH .
19 Chapter 1 Power Save Setting Power Save Mode reduces power consumption by turning off the CPU etc. inside the machine. If Power Save Mode is switched ON , when the machine is idle and the scanner lamp is turned off, it drops into power save mode automatically.
Setup 20 B ASIC F AX USE Storing Numbers for Easy Dialling You can set up the machine to do the following types of easy dialling: Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting (Not Available for Colour Fax) , page 35) Even if you lose electrical power, numbers stored in memory will not be lost.
21 Chapter 2 Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically.
Sending a Fax 22 B ASIC F AX USE Dialling a Number Speed Dialling 1 Insert the original face up in the Automatic Document Feeder, or face down on the glass platen. 2 Press Search/Speed Dial , then press # and the two-digit Speed Dial number. 3 Press Mono Fax Start .
23 Chapter 2 Manual and Automatic Fax Redial If you ’ re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and then press Mono Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and then press Mono Fax Start to save time.
Sending a Fax 24 B ASIC F AX USE Colour Fax transmission Your Multi-Function Centre allows you to transmit a colour fax. 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. 2 Enter the fax number using the dial pad, Speed Dial or Search.
25 Chapter 2 Real Time Transmission When you are sending a fax, the machine will scan documents into memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending the fax. If memory becomes full, the machine will send the document in real time (even if REAL TIME TX is set to OFF ).
B ASIC F AX USE Receiving a Fax 26 3 Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode For 1. FAX ONLY Use this function if you want to receive fax messages only (no telephone calls). The machine should be connected on its own line.
27 Chapter 3 To Select or Change Your Receive Mode 1 Press Menu/Set , 2 , 1 , 2 . 2 Press or to select FAX ONLY , FAX/TEL , TAD:ANSWER MACH. , MANUAL mode, and press Menu/Set . 3 Press Stop/Exit . The screen returns to the date and time display, along with your new receive mode setting.
Receiving a Fax 28 B ASIC F AX USE Fax Detect (with an External or Extension Telephone) When you use this feature, you don ’ t have to press Mono Fax Start or 5 1 ( 9 1 for New Zealand) when you answer a fax call with an external or extension telephone and hear calling beeps.
29 Chapter 3 Reception into Memory (Not Available for Colour fax reception) As soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display “ CHECK PAPER ” ; please put some paper in the multi-purpose sheet feeder.
B ASIC F AX USE Telephone (Voice) Operation 30 4 Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the dial pad on the machine can be used to dial a number for normal telephone calls.
31 Chapter 4 Tone/Pulse (Not available in New Zealand) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.
B ASIC F AX USE Printing Reports 32 5 Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 .
33 Chapter 5 Using the Reports Key Six lists are available. To Print a Report 1 Press Reports . 2 Press or to select the report you want, and then press Menu/Set . — OR — Enter the number of the report you want to print. For example, press 1 to print the Help List.
AD V ANCED F AX USE Advanced Sending 34 6 Advanced Sending Advanced Operations Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off.
35 Chapter 6 Broadcasting (Not Available for Colour Fax) Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include up to 40 Speed Dial.
AD V ANCED F AX USE Advanced Sending 36 Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only five keys ( Search/Speed Dial , # , the two-digit location, and Mono Fax Start ). First , you will need to store each fax number as a Speed Dial number.
37 Chapter 6 TX Lock (KEY Lock for some countries) This feature allows you to prevent unauthorised access to the machine. When switched ON, TX Lock prohibits most functions.
AD V ANCED F AX USE Advanced Sending 38 Changing the TX Lock Password 1 Press Menu/Set , 2 , 0 , 1 . 2 Press or to choose SET PASSWORD . 3 Press Menu/Set . The screen prompts you to enter the old password. 4 Enter the current password. 5 Press Menu/Set .
39 Chapter 7 7 Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine ’ s EXT socket or into the back of the connector that plugs into the telephone wall socket).
AD V ANCED F AX USE Advanced Receiving 40 Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1 ( 9 1 for New Zealand). The preset Deactivation Code is # 5 1 ( # 9 1 for New Zealand).
41 Chapter 8 8 Telephone Service Telephone Service for Australia Distinctive Ringing This machine feature lets you use the Distinctive Ringing subscriber service offered by Telstra ’ s FaxStream ® Duet, which allows you to have at least two separate telephone numbers on the one phone line.
AD V ANCED F AX USE Telephone Service 42 Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.
43 Chapter 8 Flowchart Sequence of Incoming Call How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select either ON or OFF .
AD V ANCED F AX USE Telephone Service 44 Telephone Service for Some Countries Distinctive Ringing (For Singapore and Hong Kong) This MFC feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line.
45 Chapter 9 All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone ’ s fax machine to receive a fax, you pay for the call.
AD V ANCED F AX USE Polling 46 Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 Press Menu/Set , 2 , 1 , 8 . 2 Press or to choose TIMER , and press Menu/Set . 3 The screen prompts you to enter the time you want to begin polling.
47 Chapter 9 Polling Transmit (Not Available for Colour Fax) Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. Setup for Polling Transmit (Standard) 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen.
AD V ANCED F AX USE Remote Fax Options (Not Available for Colour Fax) 48 10 Remote Fax Options (Not Available for Colour Fax) Setting Fax Storage Memory Receive function must be switched to ON for fax messages to be received into memory.
49 Chapter 10 Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 Press Menu/Set , 2 , 5 , 3 . 2 Enter a three-digit number from 000 to 999, and press Menu/Set .
AD V ANCED F AX USE Remote Fax Options (Not Available for Colour Fax) 50 Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command.
51 Chapter 10 Retrieving Fax Messages 1 Dial the machine ’ s number. 2 When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ).
Making Copies 52 COPIER 11 Making Copies Basic Copy Operations Your Multi-Function Centre allows you to make high-quality photocopies and transparencies. Copies can be in black and white, or full colour. Always make sure you have paper in the Multi- purpose Sheet Feeder before making copies.
53 Chapter 11 Making Multiple Copies (Using the Glass Platen) 1 Lift the Document Cover. 2 Using the document guidelines on the left, centre the document face down on the glass platen. 3 Close the Document Cover. 4 Using the dial pad, enter the number of copies you want (up to 99).
Making Copies 54 COPIER Temporary Copy Setting You can improve your copies by using the Copy keys: Enlarge/Reduce , Quality , and Options . These settings are temporary , and the machine returns to its default settings 30 seconds after it finishes copying.
55 Chapter 11 Making Enlarged or Reduced Copies MANUAL allows you to enter a ratio from 25% to 400% in 1% increments. 1 Insert the document face up in the Automatic Document Feeder, or face down on the glass platen. 2 Using the dial pad, enter the number of copies (up to 99) — OR — Keep the default (01).
Making Copies 56 COPIER Using the Options Key The Options key changes the settings for number of copies, paper type, brightness, stack/sort and special copy options for the next copy only . See the explanation below the table. Paper Type You can change the setting of paper type for next copy only.
57 Chapter 11 Sorting Multiple Copies (Using the Automatic Document Feeder) 1 Insert the document face up in the feeder, or face down on the glass platen. 2 Using the dial pad, enter the number of copies you want (up to 99) 3 Press Options and press or to select STACK/SORT , and then press Menu/Set .
Making Copies 58 COPIER 2 in 1 4 in 1 Poster You can create a poster size copy of a photograph. ■ Poster size copy can be made only by using glass platen. It is not possible with the Automatic Document Feeder. ■ Poster is not available for multiple copies.
59 Chapter 11 Changing Default Copy Settings Press Menu/Set , 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set . Adjust the colours using the Quality, Colour Adjustment, and Contrast settings.
Making Copies 60 COPIER Copy Contrast You can choose the contrast setting for a copy. Greater contrast can help an image look sharper and more vivid. This feature is available only for colour copying. 1 Press Menu/Set , 3 , 3 . 2 Press to decrease contrast — OR — Press to increase contrast.
61 Chapter 12 12 Using the MFC as a Printer Features The Multi-Function Centre offers you many features you ’ ll find in a high quality ink jet printer. Fast Printing Speed — Using Draft mode, you can print up to 8 pages per minute in full colour, and up to 10 pages per minute in black.
Using the MFC as a Printer 62 PRINTER/SCANNER 2 Your PC sends a print command and data to the MFC. The LCD shows RECEIVING DATA . 3 If there are more pages, the MFC begins to print the next page automatically. 4 When the MFC finishes printing all data, it returns to display the date and time.
63 Chapter 13 13 Printer Driver Settings (For Windows ® Only) Using the Brother MFC-5100C Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.
Printer Driver Settings (For Windows ® Only) 64 PRINTER/SCANNER Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. 1. Select the Paper Size and Orientation .
65 Chapter 13 Paper Thickness Depending on the thickness of the paper you are using, you can improve the quality of your output by selecting the correct thickness.
Printer Driver Settings (For Windows ® Only) 66 PRINTER/SCANNER Quality/Colour Tab The Quality/Colour tab screen provides Quality , Media type, Document type, Colour/Mono settings, Bi-directional Printing settings and Fast Draft Mode . All of these selections are designed to offer the best quality output for your document needs.
67 Chapter 13 Media To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it places dots, depending on the selected media type. Document The printer driver will select the most suitable colour matching method, depending on your document type.
Printer Driver Settings (For Windows ® Only) 68 PRINTER/SCANNER Custom Setting You can customize your settings by selecting the type of Halftone or Colour Enhance/True2Life. Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones.
69 Chapter 13 ■ Brightness Change the brightness of the whole image lighter or darker. Moving the scroll bar to the left makes your image darker and moving the scroll bar to the right makes your image lighter. ■ Contrast Change the contrast of an image.
Printer Driver Settings (For Windows ® Only) 70 PRINTER/SCANNER Advanced Tab Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.
71 Chapter 13 Watermark Style You can change the Watermark ’ s size and the position on the page by selecting the Watermark, and then clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style .
Printer Driver Settings (For Windows ® Only) 72 PRINTER/SCANNER Device Options Set Print Date & Time as the Printer Function: Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computer ’ s system clock on your document.
73 Chapter 13 Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solutions Centre and Driver Update Web sites.
Printer Driver Settings (For Windows ® Only) 74 PRINTER/SCANNER Features in the Printer Driver (For Windows ® XP) The Windows ® XP printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for Windows ® XP.
75 Chapter 13 *2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper.
Printer Driver Settings (For Windows ® Only) 76 PRINTER/SCANNER *1 Tray Selection ■ Paper Source The machine feeds subsequent pages automatically even if you select either Automatically Select or Feeder . ■ Media To achieve the best print results, the media being printed on should be selected in the driver.
77 Chapter 13 Advanced Options Click the Advanced.. . button in the Layout tab or Paper/Quality tab to access the screen below: *1 Paper /Output Paper Size – Select the paper size of the document you are printing. This size should be the same as the paper size that is set in your application software.
Printer Driver Settings (For Windows ® Only) 78 PRINTER/SCANNER Plain Paper: Draft, Normal, Fine, Super Fine Inkjet Paper: Normal, Fine, Super Fine Glossy Paper (4 color): Fine, Super Fine Glossy Pap.
79 Chapter 14 14 Using the Windows ® -Based Brother MFL-Pro Control Centre Brother MFL-Pro Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder.
Using the Windows ® -Based Brother MFL-Pro Control Centre 80 PRINTER/SCANNER How to Turn Off AutoLoad 1 Left click the Control Centre icon and click Show .
81 Chapter 14 Scan to E-mail You can scan either a black and white or a colour original into your E-mail application as a file attachment. Although the Brother Control Centre can be configured to send only black and white or colour file attachments at one time, you can easily change this setting.
Using the Windows ® -Based Brother MFL-Pro Control Centre 82 PRINTER/SCANNER Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.
83 Chapter 14 Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any o.
Using the Windows ® -Based Brother MFL-Pro Control Centre 84 PRINTER/SCANNER Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes.
85 Chapter 14 Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
Using the Windows ® -Based Brother MFL-Pro Control Centre 86 PRINTER/SCANNER Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
87 Chapter 14 Conversion Options Format Combine all files into one file when possible — Click this checkbox to combine all files of the same type into one file. Convert non-image files to colour — Click this checkbox to convert all files that have been processed through OCR to colour.
Using the Windows ® -Based Brother MFL-Pro Control Centre 88 PRINTER/SCANNER Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy .
89 Chapter 14 The Preferences window will appear: Select your setting and click OK . • Auto Orientation — Check this checkbox if you want your word processor application to read the page as it is set up. • Decolumnized Output — Check this checkbox if you want your word processor application to read across the entire page from left to right.
Using the Windows ® -Based Brother MFL-Pro Control Centre 90 PRINTER/SCANNER Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy .
91 Chapter 14 Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy . To change any of the settings for that mode, click the Modify Settings … button.
Using ScanSoftt ™ PaperPort ® for Brother/TextBridget ® 92 PRINTER/SCANNER 15 Using ScanSoftt ™ PaperPort ® for Brother/TextBridget ® Using ScanSoft ™ PaperPort ® and TextBridge ® ScanSoft ™ PaperPort ® for Brother is a document management application.
93 Chapter 15 Viewing Items ScanSoft ™ PaperPort ® provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® Desktop.
Using ScanSoftt ™ PaperPort ® for Brother/TextBridget ® 94 PRINTER/SCANNER Links to Many Other Applications ScanSoft ™ PaperPort ® automatically recognizes many other applications on your computer and creates a “ working link ” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications.
95 Chapter 15 Exporting Items in Other Formats You can export or save PaperPort ® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images.
Using ScanSoftt ™ PaperPort ® for Brother/TextBridget ® 96 PRINTER/SCANNER Scanning a Document into the PC 1 Place the original face up in the Automatic Document Feeder, or face down on the glass platen.
97 Chapter 15 Contrast: The contrast setting is adjustable only when you have selected one of the Gray Scale settings, but it is not available when Black & White is selected as the Gray Scale .
Using ScanSoftt ™ PaperPort ® for Brother/TextBridget ® 98 PRINTER/SCANNER PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area . This is only a preview of the image so you can see how it will look.
99 Chapter 16 16 Setting Up and Using PC-FAX (For Windows ® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi- Function Link ® Pro Suite software.
Setting Up and Using PC-FAX (For Windows ® Only) 100 PRINTER/SCANNER MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC.
101 Chapter 16 PC-FAX Sending (For Windows ® Only) The Brother PC-FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book.
Setting Up and Using PC-FAX (For Windows ® Only) 102 PRINTER/SCANNER Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside Line Access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
103 Chapter 16 Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.
Setting Up and Using PC-FAX (For Windows ® Only) 104 PRINTER/SCANNER Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member.
105 Chapter 16 Editing Member Information 1 Select the Member or Group you want to edit. 2 Click the edit icon. 3 Edit the Member or Group information. 4 Click OK to save your changes. Deleting a Member or Group 1 Select the Member of Group you want to delete.
Setting Up and Using PC-FAX (For Windows ® Only) 106 PRINTER/SCANNER 4 Select OK to save the data. 5 Type the name of the file, and then select Save .
107 Chapter 16 Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text — OR — Click Vcard and go to Step 5.
Setting Up and Using PC-FAX (For Windows ® Only) 108 PRINTER/SCANNER Setting Up a Cover Page Access the Brother PC-FAX Cover Page Setup from the PC-FAX dialog box by clicking .
109 Chapter 16 Sending a File as a PC-FAX Using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK .
Setting Up and Using PC-FAX (For Windows ® Only) 110 PRINTER/SCANNER 6 Click Start to send the fax. Redial If you want to redial a number, click Redial to scroll through the last five fax numbers, and then click Start .
111 Chapter 16 5 To send a Cover Page and note, check Cover Page On . 6 When you are ready to send your fax, click the Send icon. 7 If you wish to cancel the fax, click the Cancel icon. You can also click the to enter or edit the cover page information.
Using Automatic E-Mail Printing 112 PRINTER/SCANNER 17 Using Automatic E-Mail Printing For Windows ® 95, 98, 98SE, Me Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail so.
113 Chapter 18 18 Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ Set Up Your USB-Equipped Apple ® Macintosh ® G3, G4 or iMac ™ or iBook ™ with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 To work with your MFC, your USB-Equipped Apple ® Macintosh ® must be set up with Mac OS 8.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 114 PRINTER/SCANNER To print the document: 3 From application software such as PaperPort ® , click File menu and select Page Setup . You can change the settings for Paper Size , Paper Thickness , Paper Source , Orientation , and Scaling , then click OK .
115 Chapter 18 Sending a Fax from Your Macintosh ® Application You can send a fax directly from your Macintosh ® application using the following steps: 1 Create a document in a Macintosh application. 2 To begin the fax transmission, select Print from the File menu.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 116 PRINTER/SCANNER 4 Click Send Fax . The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them.
117 Chapter 18 Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address . The Address Book dialog box appears: 2 Click New .
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 118 PRINTER/SCANNER Adding a New Group You can set up a group of multiple recipients. 1 Click Group . The Group Setting dialog box appears. 2 In the Group Name field, type a name for your Group.
119 Chapter 18 Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® . This Macintosh ® TWAIN Scanner driver can be used with application that supports the TWAIN specification.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 120 PRINTER/SCANNER Scanning an Image into Your Macintosh G3, G4 or iMac 1 Place the original in the Automatic Document Feeder.
121 Chapter 18 Scanning Area Set the Size to one of the following: ◆ Letter (8.5 × 11 inches) ◆ A4 (210 × 297 mm) ◆ Legal (8.5 × 14 inches) ◆ A5 (148 × 210 mm) ◆ B5 (182 × 257 mm) ◆ Executive (7.25 × 10.5 inches) ◆ Business Card (90 × 60 mm) ◆ Custom (User adjustable from 0.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 122 PRINTER/SCANNER Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50).
123 Chapter 18 Colour Sync Dialog Perceptual Matching — All the colours of a given gamut are scaled proportionally to fit within another gamut. This intent pretty much maintain the balance between the colours in the image. This intent is the best choice for realistic images, such as scanned photographs.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 124 PRINTER/SCANNER PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look.
125 Chapter 19 19 Troubleshooting and Maintenance Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, the machine often identifies the problem and displays an error message. The table below explains the most common error messages.
Troubleshooting and Maintenance 126 MAINTENANCE INK EMPTY XXXX One or more of the ink cartridges are empty. The machine will stop all print operations (such as printing copies, faxes and jobs from the PC). While memory is available, black and white faxes will be received into memory.
127 Chapter 19 NO RESPONSE/BUSY The number you dialled does not answer or is busy. Verify the number and try again. NOT ASSIGNED You tried to access a Speed Dial number that is not programmed. Set up the Speed Dial number. (See Storing Speed Dial Numbers , page 20) OUT OF MEMORY The data is too large for the machine ’ s memory.
Troubleshooting and Maintenance 128 MAINTENANCE Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam in the Top of the Automatic Document Feeder Unit 1 Remove any paper from the document feeder that is not jammed.
129 Chapter 19 Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed in the multi-purpose sheet feeder. 1 Remove any paper from the multi- purpose sheet feeder that is not jammed. 2 Pull the jammed paper upward and remove it.
Troubleshooting and Maintenance 130 MAINTENANCE Paper is jammed inside the machine. 1 Open the Scanner Cover by releasing the Scanner Cover release lever and lifting the Scanner Cover. 2 Remove the jammed paper. 3 Close the Scanner Cover. Paper is jammed inside the front of the machine.
131 Chapter 19 Paper is jammed inside the back of the machine. If the paper rips, the pieces of paper may get stuck inside the back of the machine. 1 Remove any paper from the multi-purpose sheet feeder that is not jammed. 2 Open the paper jam cover. 3 To loosen the paper, slide the paper width guide to the widest position.
Troubleshooting and Maintenance 132 MAINTENANCE Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine. Check the table below and follow the troubleshooting tips.
133 Chapter 19 Left and Right margins are cut off Turn on Auto Reduction. (See Printing a Reduced Incoming Document (Auto Reduction) , page 28) Horizontal lines appear in Text or Graphics.
Troubleshooting and Maintenance 134 MAINTENANCE Black Spots or Smudged Stain When Sending, Copying or Scanning Clean the glass platen and white film with isopropyl alcohol on a lint-free gloth.
135 Chapter 19 Thick line and thin line appear alternately. Turn OFF ‘ Bi-Directional Printing ’ from the ‘ Quality/Colour ’ tab in the printer driver. There are some dense lines. Turn ON ‘ Reverse Order ’ from the ‘ Paper ’ tab in the printer driver.
Troubleshooting and Maintenance 136 MAINTENANCE How to Improve Print Quality To preserve good quality, the machine periodically cleans the print heads. Also, you can press Ink to start the cleaning when needed. Cleaning the Print Heads Clean the print heads if you get a horizontal line in the text or graphics on your printed documents.
137 Chapter 19 Check the quality of the four colour blocks in the sheet. (BLACK/CYAN/YELLOW/MAGENTA). If the quality is OK for all colours, press 1 ( YES ) to go to STEP B –– OR –– If white horizontal lines appear in some colour blocks below, press 2 ( NO ).
Troubleshooting and Maintenance 138 MAINTENANCE For 600 DPI, press the number of the test print that most closely matches the number 0 sample (1-8). For 1200 DPI, press the number of the test print that most closly matches the number 0 sample (1-8).
139 Chapter 19 Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. 1 Remove all the ink cartridges and attach the white shipping cover.
Troubleshooting and Maintenance 140 MAINTENANCE 6 Remove telephone line cord and, and place them in original packing materials or protective wrapping. 7 Wrap the machine in the plastic bag. 8 Place the machine in the original carton with the original packing material.
141 Chapter 19 9 Pack additional parts (cord, printed materials) into the carton. Do not pack the used ink cartridges in the carton. 10 Close the carton. Regular Maintenance Cleaning the Scanner Unplug the machine and lift the document cover. Clean the glass platen and white film with isopropyl alcohol on a lint-free cloth.
Troubleshooting and Maintenance 142 MAINTENANCE Open the document cover. Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Cleaning the Machine Printer Platen 1 Pull the Scanner Cover release lever and lift the Scanner Cover.
143 Chapter 19 Replacing the Ink Cartridges The machine is equipped with an optical sensor that automatically monitors the ink level in each colour cartridge. When the sensor detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD.
Troubleshooting and Maintenance 144 MAINTENANCE 6 Hold the new ink cartridge as shown in the illustration, and remove the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you. 7 Each colour has its own correct position.
145 Chapter 19 • DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. • DO NOT shake the ink cartridges because the ink may spill when you remove the sealing tape.
Important Safety Information 146 IMPORT ANT INFORMA TION 20 Important Safety Information Important Information for Australia Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product.
147 Chapter 20 15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product.
Important Safety Information 148 IMPORT ANT INFORMA TION 5 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
149 Chapter 20 21 Do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltage points and/or other risks.
Important Safety Information 150 IMPORT ANT INFORMA TION Important Information for Some Countries Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product.
151 Chapter 20 17 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: ◆ If the power cord is damaged or frayed. ◆ If the product has been spilled by liquid. ◆ If the product has been exposed to rain or water.
Specifications 152 APPENDIX 21 Specifications Fax Specifications *1 “ Pages ” refers to the “ Brother Standard Chart No.1 ” with MMR cording and Standard Resolution.
153 Chapter 21 Printer Specifications Printing Interface Computer Requirement Print method Piezo with 75 × 4 nozzles Resolution Monochrome/Colour Printing: 2400 × 1200 dots per inch (DPI), 1200 × 1.
Specifications 154 APPENDIX Print Media Consumable Items Paper input Automatic loading from the Multi-Purpose Sheet Feeder ■ Paper type: Plain paper, coated paper, glossy paper, transparencies and envelopes. ■ Paper size: A4, A5, B5, Letter, Legal Executive, envelopes (commercial No.
155 Chapter 21 Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product ’ s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Specifications 156 APPENDIX Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers. Paper The quality of your document can be affected by the kind of paper you use in the machine.
157 Chapter 21 Paper Specifications When used as a printer, the MACHINE can handle paper that has the following specifications: But please note that you can receive fax messages only on A4 cut sheet.
Specifications 158 APPENDIX Print Area The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes. Printer depends on the Printer driver. The above figures are approximate and the print area may vary depending on the kind of paper you are using.
159 Chapter 21 Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0 , # , and don ’ t have printed letters because they are used for special characters.
160 APPENDIX Glossary Automatic Document Feeder Capacity Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
161 Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine. (With external telephone only) Fax Forwarding Sends a fax received in memory to another preprogrammed fax number. Fax Storage You can store faxes in memory for remote retrieval.
162 APPENDIX Ring Delay The number of telephone rings before the machine answers a call in Fax/Tel (F/T) or Fax Only Mode. Ring Volume Volume setting for the machine ’ s ring. Scanning The process of sending an electronic image of an original paper document into your computer.
163 Index A Accessories and Supplies ..................... 156 Activation Code ..................................... 39 Alternating Displays ............................... ii Answering Machine ................................. 7 Automatic Transmission .
164 APPENDIX H HELP ..................................................... 33 Help .......................................................... i I iMac ..................................................... 113 Important Safety Instructions .............
165 Q QUICK-DIAL ........................................ 33 QUICK-DIAL (list) ................................ 33 R Real Time Transmission ........................ 25 Receive Mode ........................................26 Reception into Memory .....
166 APPENDIX 4 1 R EMO TE A CCESS C ARD Using Remote Access Code 1 Dial your MFC phone number from a touch tone phone. 2 Enter your Remote Access Code (159 ) after the beep. 3 Y our machine signals the kinds of messages receiv ed: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
167 2 3 Remote Commands Change Fax Forwarding Setting Press 9 5 T urn Fax F orwarding OFF press 1 . T urn Fax F orwarding ON press 2 . Program F ax Forward Number press 4 . Enter the new number of the remote fax machine where you want your fax message forwarded and then press # # .
.
This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries.
An important point after buying a device Brother MFC-5100C (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC-5100C yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC-5100C - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC-5100C you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC-5100C will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC-5100C, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC-5100C.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC-5100C. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC-5100C along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
