Instruction/ maintenance manual of the product MFC MFC-5440CN Brother
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MFC-5440CN MFC-5840CN USER ’S GUIDE.
If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: MFC-5440CN and MFC-5 840CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit.
i THI S EQUIP MEN T IS D ESIGNE D TO WORK WIT H A TWO WIR E ANAL OGUE PS TN L INE FITTED WITH THE APPROPRIATE CONNE CTOR. APPROV AL INFOR MATION Br othe r ad v ises th at t his pro du ct ma y n ot fu .
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ii i Safety pre cauti ons To use th e M FC sa fe ly Ple as e re fer to the se instructi ons for late r refer enc e and be fore atte mpti ng an y main te nance .
iv WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e te le pho ne l ine has be en dis con ne cte d at the wa ll sock et . Ne ver i ns tal l t ele phon e wi rin g du rin g a lig ht ni ng st or m.
v Choosing a location Pl ace your M FC on a f la t , st abl e surf ace th at is f re e o f vi br at ion an d sho ck s, s uch as a de s k. P ut th e MF C ne ar a te lep hone so ck et an d a sta nda rd , gr ound ed el ect rica l soc ket. Ch oo se a lo ca tion wh ere th e tem pera t ure rema ins bet ween 10 ° and 35°C .
vi Quick Refer ence Gui de Send ing faxes Aut omat ic Tra nsm issi on 1 If it is not illumi nated in gree n, p ress ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng Spee d- Dial , Sear ch or t he dial pad. 4 Pres s Mo no Start or Colour St art .
vii Table of Contents 1 Int ro duct ion . ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... .. 1-1 Usi ng t h is Gu ide .... ..... ..... ..... .... ....... ..... ..... ..... .... ..... ..... .... 1 -1 Fi n di ng i nfo rma tion .
viii General S etup. ..... ..... ...... ..... ..... ..... ..... ....... ..... ...... ..... ..... .. 2 -4 Setti ng the Mode Timer . ..... ..... ..... ....... ..... ...... ..... ... .... 2-4 Setti ng the Paper Type . .. ...... ..... ..... ..... ..... ..
ix Setup f or Poll ed Transmit with Sec ure Cod e (No t avail ab le for colo ur fa xes) ... ..... ..... .... ..... ..... .. 3-15 TX Lo ck .... ..... ..... ..... ....... .... ..... ..... ..... .... ..... ..... ..... .... 3-1 6 Set ting up th e p ass word .
x Rem ote R etr ieval .. ..... ....... ..... .... ..... ..... ....... ..... .... ..... ..... ... 6- 5 Usi n g y ou r Remo te Acce ss Cod e .... ..... ..... .... ..... ..... ... 6- 5 Remote co mmands .... ..... ...... ..... ..... ..... ..... ....... ..
xi DPO F p rin ting ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... .... 9- 8 Changing the def ault sett ings . ..... ..... ...... ..... ..... ... ....... 9- 9 Incre asing print spee d or quality .. ....... .... ..... ..... ..... 9-9 Setting the paper & size .
xii A App e n dix A . ..... .... ....... ..... ..... ..... .... ..... ..... .... ..... ..... ....... ..... .. A- 1 Teleph one servi ces.. ..... ..... ..... ..... ....... ...... ..... ..... ..... ..... ... A-1 BT Call Si gn (For U .K. Only ) ... .... .
xiii Scanner .. ..... ..... ....... ..... ...... ..... ..... ..... ..... ...... ..... ..... ..... ..... S -7 Pr i nt er ...... ..... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... ..... ....S-8 Int erfac es .... .... ..... ....
INTRODUCTI ON 1 - 1 1 Using this G u ide Tha nk y ou fo r buy i ng a Bro ther Mul ti -Fu nct ion Cent er (MF C). Yo ur MFC is simple to use, with LCD screen instructions to guide you thr oug h pr og ramm ing it. Yo u can mak e the mos t of y our MFC by rea ding thr oug h this Gu ide .
1 - 2 INTRODUCTI ON Control pa nel overv iew MF C-5440CN MFC-584 0CN 3 4 5 6 7 1 2 11 10 9 8 11 12 3 4 5 6 7 1 2 10 9 8.
INTRODUCTI ON 1 - 3 1 Fax and Telephon e keys: Tel/R This k ey is used t o have a te l ephone conver sati on aft er picking up the external handse t in F/T pseudo- r inging. You can also use t his k ey to t rans f er a call to another extens i on when it is connected t o a PABX.
1 - 4 INTRODUCTI ON 8 Power Save Yo u c an turn the MFC to power save con di ti on. 9 Na vigation keys: Menu/ Set T he sam e key i s use d for M enu and Se t operations.
INTRODUCTI ON 1 - 5 Turn ing t he MF C to Powe r S ave c ondi tion When the MFC is idle, you can turn it to Powe r Save condition by pressing the Power Save key.
1 - 6 INTRODUCTI ON Power Sa ve Se tting You c an cu sto miz e the mac hin e’s Pow er Sav e ke y. Th e def ault mo de is Fax Re ceiv e:On , so y o ur m achine can re ce ive fa xes or calls even when the m achine i s in Po wer Sav e mode . If yo u do not want your m achine to receive faxe s or ca l ls, tu r n t his setting to Fax Re ce ive: Off .
INTRODUCTI ON 1 - 7 Load doc uments You can s end a f ax, make copi es, and s can fr om th e ADF (a utom atic doc ume nt feed er) or f rom the sca nn er g lass . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e ADF ca n ho ld up to 35 page s and fee ds ea ch she et i ndi vidual ly.
1 - 8 INTRODUCTI ON 1 Unfold the ADF Document Support. 2 Fan the pa ges well. Make sure you put the documents fa ce up, top edge first in th e AD F un til yo u feel th em t ouch th e fe ed roller . 3 Adj u s t the pa per gu ides t o fi t the width o f your d ocum ents .
INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You can u se th e scan ner gla ss to f ax pa ges o f a b ook o r on e pa ge at a t im e. D ocu men t s ca n be up to A4 si ze (21.6 to 29.7 cm). 1 Lift th e doc u me nt cover . 2 Usin g the d ocum ent guide l in es on the le ft, ce nter th e do cume nt fa c e dow n on th e s can ner glas s.
1 - 1 0 I NTRODUCT ION About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the MFC . To get the best print quality for the settin gs you’ve chosen, always set th e Pap er T ype to ma tch th e type of pap er you load.
INTRO DUCTION 1 - 11 Ha ndling and using sp eci al pa per ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s ide of glo ssy pape r is shin y.
1 - 12 INTRODUCTION Pape r type and size for each o peration * Tray#2 is also avail able. (MFC-584 0CN on ly) Paper Type Paper Size Usage Fax Co py Phot oCapture (MFC-584 0CN only) Pri nter Cut Paper Le tter 216 x 27 9 mm (8 1 /2" x 11") Yes* Yes* Yes Yes * A4 210 x 29 7 mm (8.
INTRO DUCTION 1 - 13 Pape r we ight, t hickness and capacit y * 1 Up to 50 sheets for Legal size paper (80 g/m 2 ). * 2 Up to 100 sheet s of 80 g/ m 2 . * 3 Up to 250 sheet s of 80 g/ m 2 . Pap er cap aci t y of th e ou tp ut pa p er tr a y Paper Type Weight Th ickness No.
1 - 1 4 I NTRODUCT ION Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The fig ure s bel ow sho w th e unpr int able ar eas o n cut sh eet pape r and en velo pes.
INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t cards To l oa d pa per or ot her m ed ia 1 Pul l th e pa per tr ay c omp let el y out of th e MF C an d rem ov e the outpu t pape r tray . 2 Pres s and slide the pape r side guid e to f it the pape r wi dth.
1 - 1 6 I NTRODUCT ION 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly ins e rt th e pap er int o th e pa per t ra y pri n t side fa ce do w n and t he lead in g ed ge ( top of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k.
INTRO DUCTION 1 - 17 To lo ad paper i n the pape r tray#2 ( MFC-5840 CN only ) 1 Pul l th e pa per tr ay c omp let el y out of t he M FC. 2 Pres s and s lid e the paper side gui de an d pa per le ngth guide to fit th e pape r widt h and l eng th. You c an us e onl y plai n paper sizes L etter , Legal , A4, Execut ive or B 5 in Tr ay#2 .
1 - 1 8 I NTRODUCT ION 3 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. Fo r L egal siz e pape r, pr es s an d hol d the uni ve rsa l gu ide r e lea se butt on a s you s lide out t he fron t of the pap e r tray.
INTRO DUCTION 1 - 19 4 Ge nt ly i nser t t he pape r i nto the pap er t ray pr int si de fac e down a nd th e le adi ng edg e (t op o f the pa per ) in f irs t . C heck that th e pap er is fla t in t he tray and b elo w the max imu m pape r mark . 5 Put th e pa per tra y fir mly back i nto the MFC .
1 - 2 0 I NTRODUCT ION To load envelo p es ■ Use envel ope s tha t weig h fr om 75 -95 g/ m 2 . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a te st p r int f irst. How t o load enve lope s 1 Befor e loading, press th e corners and sid es of the envelopes to ma ke th em a s fl at as po ssi bl e.
INTRO DUCTION 1 - 21 2 Inse rt t he en vel opes into the pape r tr ay wit h th e addr ess s ide dow n an d the l ead i n g edg e (top of the env el opes ) in fi rst. Sl ide the p aper sid e gui d e to fit the wi dth of the envel ope s. If you have probl e ms when printing on envelopes, try the following suggestions: 1 Op en t he env e lop e flap .
1 - 2 2 I NTRODUCT ION About fa x machin es Cust om f eat ures Do you h ave BT’s Cal l Minder on the pho n e l ine? If you hav e Ca ll Mind er on th e phon e lin e wher e you w ill i nst all you r new MFC, there is a strong possibility t hat Ca ll Min der and the MFC may conflict with each other while re ceiving incoming calls .
INTRO DUCTION 1 - 23 Fax ton es and ha ndsha ke When someone is sending a fax, th e MFC se n ds fa x calling to nes (C NG t ones). Thes e ar e qui et, in termi ttent bee ps eve ry 4- seco nds.
1 - 2 4 I NTRODUCT ION ECM (E rror Corre cti on Mod e) The Erro r Correct ion Mode (ECM) is a way for the MFC t o check a fax tran smission while it is in progress. If the M FC detect s er ro rs d ur ing fa x tra nsmi ss io n, i t re sen ds th e p age s of the f ax that ha d an error.
GETTING STARTED 2 - 1 2 Init ial Setup Sett ing the D at e and T i me Whe n th e MFC is no t in u se it will di splay t he d ate a nd ti me . If yo u set up the Station ID the date and time displayed by your MFC will be p rin t ed on ev er y fax you send.
2 - 2 GETTING STARTED Setti ng th e Stat ion ID You s houl d st or e you r nam e or c om pany nam e an d fax num ber so th ey pri nt on a l l fa x pag es y ou se nd . It is i mp o rta nt th at yo u enter the fa x numb er in the inter n a tional ly st a ndar di zed for m at, i .
GETTING STARTED 2 - 3 Sett ing the Phone L ine Ty pe If yo u are conn ecti ng the M FC to a line th at featu res a PA BX (PB X), ADSL or ISDN to send a nd re ceive faxes , it is also necessa r y to cha ng e th e P ho ne Li ne T ype ac cor din gly by co mpl e ti ng t he fol lo wing steps .
2 - 4 GETTING STARTED Ge ner al Se tup Setti ng th e Mode Timer Th e MFC has th ree t em por ary m ode k eys o n the c ont rol pa nel : Fa x , Sca n and C opy.
GETTING STARTED 2 - 5 Sett ing the Pa per Size You c an use f iv e siz es of pa per fo r p rin ti ng co pie s : Let te r, Leg al , A4 , A5, and 10 x 15 cm a nd th re e siz e s for prin ti ng faxe s : Let te r, Le gal and A 4.
2 - 6 GETTING STARTED Setti ng the R ing Vol ume You c an tur n t he ri ng Of f o r you can select the ring volume level. 1 Press Men u/ Set , 1 , 4 , 1 . 2 Press ▲ or ▼ to se lect Low , Med , Hi gh or Of f . Press Men u/ Set . 3 Press Stop /Ex it .
GETTING STARTED 2 - 7 Set ting the S pea ke r Vo lum e You ca n adjust the sp e ake r volume. 1 Pres s Men u /Set , 1 , 4 , 3 . 2 Pres s ▲ or ▼ t o sele ct Low , Med , High or Of f .
2 - 8 GETTING STARTED Setting t he LCD Contrast You c an adjus t th e LCD con tras t fo r a s h a rper an d mor e vivid di spl ay . If you a re ha v ing dif fic ult y r eadi ng t he LCD fr om you r position, t ry changing the co n trast se tting for imp roved viewing.
GETTING STARTED 2 - 9 Sett ing the Tray Use f or Fax mode (MF C-5 840 CN onl y) You c an c ha nge t he d efau lt t ray t h at w il l be u sed fo r p rin ti ng re cei ved faxes . 1 Pres s Men u /Set , 1 , 9 . 2 Pres s ▲ or ▼ t o sele ct Tray #1 O nly , Tray #2 O nly , or Aut o Se le ct .
3 - 1 SETUP SEND 3 How to ente r Fax mode Before sending fa xe s, m a ke su re ( Fax ) is illuminat ed in gree n. If not, pre ss ( Fax ) to en ter Fax mo de. The defaul t setting is Fax. Ho w to dia l You c an di al in any of t he fol l owin g wa ys. Man ual dia lling Pr es s al l of the di gi ts of th e ph one or fax nu mber .
SETUP SEND 3 - 2 Speed- Di allin g Press Sear ch/Speed D ial , # , and t h e n the two d igit Speed- Dial number. (See S tori ng Sp ee d-Di al nu mber s on pag e 5- 1.) Se arch You c an sear c h for name s you hav e st o red i n the S pe ed -Dia l memori es.
3 - 3 SETUP SEND How to Fax (B&W and Colou r) Col our f ax tran sm iss ion Your MFC ca n sen d a colo ur fax t o machines that support t h is fe at ur e. Howe ver, c olour fax es c ann ot be st ored i n th e mem ory. When y ou send a colour fax, the MFC will send it in real time (even if Real Time TX i s s e t to Of f ).
SETUP SEND 3 - 4 Faxi ng f rom th e sca nner gl ass You can u se th e scan ner gla ss to f ax pa ges o f a b ook o r on e pa ge at a t ime . T he doc u men ts ca n be up t o A4 s iz e. To canc el , pr ess Stop /Ex it . 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ).
3 - 5 SETUP SEND A utom atic tr ansm issio n Thi s is the ea si est way t o se nd a fax . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Ent er t he fax nu mb er us in g the dial pad, Sp ee d-Di al or Sea rc h. (See How to dia l on page 3 -1.
SETUP SEND 3 - 6 Basic s ending opera tions Sen ding faxe s u sing mu ltiple se tting s When you send a fax you can choose a ny co mbination of th ese setti ngs: contr ast, resolu tio n, ov ers eas mod e, del aye d fa x tim er , polling transmission or real time transmission.
3 - 7 SETUP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion ke y to ch ange t he setting temp ora rily ( for thi s fax o n ly) . In Fax m o de , pr ess Fax Reso lution and ▲ or ▼ to select the setti ng you want, an d then pres s Menu/Set .
SETUP SEND 3 - 8 Du al A ccess (No t availa bl e f or c olou r fax es ) You c an dia l a nu mbe r, a nd beg i n sca nni ng t he fa x int o mem ory — eve n when the M FC is sen din g fr om m emo ry or re cei vin g fa xes . T he LCD sh ows th e n ew job num be r and avai l abl e me mory .
3 - 9 SETUP SEND Rea l T ime Tr ansm is sion W hen y ou ar e se ndi ng a fa x, t he MFC wil l sc a n the d ocum ent s i nto th e mem or y be fo re se ndi ng .
SETUP SEND 3 - 10 Che c k ing jo b st atus Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Men u /Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pres s ▲ or ▼ to scroll thro ugh the li st.
3 - 1 1 SETUP SEND Advanc ed sendi ng operation s B road ca sting ( Not av ailab le for c o lour fa xes) Broadcasting is when the sa me fax message is autom atically sent to m ore than one fa x numb er. Yo u can inc lu de G ro ups, Spee d-D i al numb ers an d up to 50 ma nua l ly dia lled nu mbers in the sa me broa dcast.
SETUP SEND 3 - 12 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfer ence on th e ph one l in e, we reco mme nd t hat yo u tu rn o n the Ov ersea s Mod e. Afte r yo u send a f ax us ing th is fea ture, th e featu re will turn itself off .
3 - 1 3 SETUP SEND D elayed F ax (N ot av ailabl e f or c olou r fax es ) D urin g t he da y you c an s tor e up to 50 fa x es in t h e me mory to b e se nt w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at t he t ime of da y you en te r in S tep 4 .
SETUP SEND 3 - 14 De layed B atc h Tran smis sio n (N ot avai lab le fo r col our fa xes) Bef ore send i ng th e de lay ed f axes , y our MFC wil l help you e co nom ize by s ortin g all th e faxe s in th e mem ory by de stin ation a nd sch edule d ti me.
3 - 1 5 SETUP SEND Se tu p fo r Poll ed Tran s mit w ith Sec ur e C ode (N ot a vai lable fo r co lo ur f axes) When you ch oos e Polle d TX:S ec ur e , an yone who po lls th e m achi ne mu st e nt er the pol li ng se cur e c ode. 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 16 TX Loc k TX Lock l ets y ou pr ev ent unau thor ized acces s to th e MF C. While TX Lock is On the fo llo w ing o pe rati ons ar e ava il abl e: ■ Receiving faxes ■ Fax For ward .
3 - 1 7 SETUP SEND Settin g up t he pass word 1 Press Men u/ Set , 2 , 0 , 1 . 2 Ent er a 4-di gi t nu mbe r fo r the p as swor d. Press Men u/ Set . 3 If th e LCD sh ows Ve rify : , re-e nter the pa sswor d. Press Men u/ Set . 4 Press Stop /Ex it . Changin g the TX Lock p assword 1 Press Men u/ Set , 2 , 0 , 1 .
SETUP SEND 3 - 18 Tur ning T X Loc k off 1 Pres s Men u /Set . 2 Ent e r th e re gist er ed 4 -di git pa sswo rd. Pres s Men u /Set . TX lo ck is aut omati cally tur ned o ff.
4 - 1 SETUP RECEIVE 4 Basic recei ving oper ations Choo sing th e R ecei ve M ode The re a re fou r diff erent Rece ive Mode s f or yo ur MFC. You can choose th e mod e that b est su its your ne eds. Se tu p Re ceive LCD How it works When to use i t Fax On ly (auto matic rec eive) The MFC a utomat icall y answer s every call as a fax.
SETUP RECEIVE 4 - 2 To sel ect or change your Re ceive Mode 1 Pres s Men u /Set , 0 , 1 . 2 Pres s ▲ or ▼ to select Fa x Onl y , Fa x/ Tel , Exte rnal TAD or Manu al .
4 - 3 SETUP RECEIVE Setti ng th e F/T Ring Time (Fa x/Tel mode onl y) If you s e t the Rec eiv e M ode to Fa x/ Tel, you’ l l ne ed to d ec ide how lon g t he MFC will signa l y ou with its speci al p se udo/double-ring w hen you ha ve a voice ca ll.
SETUP RECEIVE 4 - 4 Fax D etect When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Mono Start , Col our Star t , or the Fax Receive Code 51 w hen y ou ans wer a fax call. Selecting On allows the MFC to receive fax calls au toma ti ca lly , eve n if yo u li ft t he ha nd s et of a n ex te nsio n o r e xte rn al phon e.
4 - 5 SETUP RECEIVE Pr in ti ng a redu ce d inc omi ng fax (Aut o Re duct ion) If you choos e On , th e MFC a utom ati cally re duce s an in coming fax t o fi t on on e p age of A4 , l ett er o r l eg al si ze pa per .
SETUP RECEIVE 4 - 6 Re cept i o n int o memory (N ot avai lab l e for co lour fa x rece ption ) As soon as th e pape r t r ay bec ome s em pt y duri ng fa x re cepti on, th e screen will display No Pa per Fe d ; pl ease put s ome pa per i n the pa per tray .
4 - 7 SETUP RECEIVE Po lling Pol ling is th e pro ces s of ret rie vi ng fa x es fr om an ot h er f ax mac h ine . You c an us e your M FC to 'po ll' othe r m ach ine s, o r yo u can hav e so meo ne pol l your M FC. Everyone who is involved in Polling needs to set up their fax machines fo r Polling.
SETUP RECEIVE 4 - 8 Setu p for Pollin g Rec eive with S ecur e Code You ne ed to mak e sur e you ar e u si ng t he sa me s ecur e code a s t he oth er pa rt y. 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Pres s Men u /Set , 2 , 1 , 7 .
4 - 9 SETUP RECEIVE Sequentia l Polling The MFC can r equest d o cuments f ro m se veral fax u nits in a sin gle oper ation . You jus t sp ecif y se vera l des tina tions in Ste p 5. Afte rwards, a Sequenti al Polling Report wil l be printed. 1 If it is not illuminated in green, press ( Fax ).
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 1 5 Storing num bers for eas y dialling You ca n se t up y our MFC t o do two t y pes of e as y d iall i ng: Spe ed -Dia l and G rou ps f or B roa dca stin g f axes . Whe n you dia l a qu ic k-di al nu mbe r, th e LC D sh ows th e nam e, i f y ou st ore d it , o r t he num ber .
5 - 2 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 4 Use the di al pa d to ente r the n ame (up to 15 cha racter s). Press Menu/Set . (Y ou c a n us e th e char t on pa ge B- 12 to he lp y ou en ter lett ers.) — OR — Press Menu/Set to store the num ber witho ut a nam e.
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 3 Sett ing u p Group s for Br oadca sti ng Gro ups a llow yo u to send th e same fax mess age to many fa x numb ers by pressing only a fe w keys ( S e ar c h/ Sp e ed D i al , # , the two -digi t nu mber, and Mono St a rt ).
5 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Press Men u/ Set to accept the Spee d-Di al n umb e rs for this Gr oup. 6 Use the di al pa d and the c har t on pa ge B- 12 to en ter a nam e for the Gr oup. Press Men u/ Set . (Fo r ex am ple , ty pe NEW C LIE NT S).
QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 5 Dialling o ptions Ac cess co des a nd cre dit car d numbe rs Somet imes you may want to cho ose from several long d istance car ri er s wh en yo u ma ke a c all. Rat e s may var y de pen din g o n the ti me an d dest in ati on.
5 - 6 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Tone or Pulse If you have a Pulse dialling service, but need to se nd Tone signals ( for e x amp le, fo r t el ephon e ban king ), f ol low th e i nst ruct io ns bel ow . I f you have Touch Tone service, you will not need this feature to send tone s ign als.
REMOTE FAX OP TIONS 6 - 1 6 Sett ing up Fa x Forw ardi ng When yo u sel ec t Fa x Fo rwar d, yo ur M FC s tor es the r ece iv ed fa x i n the memory. The MFC will then dial the fax number you’ve pr ogr amm ed a nd for w ard th e f ax m essa ge. 1 Pres s Men u /Set , 2 , 5 , 1 .
6 - 2 REMOTE FAX OPTIONS Setti ng Fa x Storage If you s e lec t Fa x St ora ge , yo ur MF C st ore s th e r ece iv ed fa x in th e mem ory. You will b e ab le t o retr ieve fax me ssage s fro m an othe r locati on u sing the R e mote R etr iev al com mands.
REMOTE FAX OP TIONS 6 - 3 Turni ng of f Remot e Fax Opt ions If you set the Remo te F ax Opt ions to Of f a nd th ere are fax es i n y our MFC ’s m em ory, th e LC D wi ll gi ve yo u two op ti ons . ■ If you p ress 1 , all unpr inted faxes will be printed and erased be for e th e set t ing tur ns of f.
6 - 4 REMOTE FAX OPTIONS Setti ng yo ur Re mote A cce ss Code The remote access code l ets you acces s the Remot e R etriev a l feat ure s wh en yo u are away f rom y our MFC. Befor e yo u use the r emo te ac ces s an d re tr iev a l fe atur es , yo u hav e t o set up you r own code .
REMOTE FAX OP TIONS 6 - 5 Rem ote Ret r ieval You c an call you r M FC fr om an y touc h to ne t ele ph on e or fa x ma chi ne, th en u se t he Re mo te A cce ss C od e and r em ote co mma nds to ret r ieve fa x messages. Using y our Remote Acc ess Code 1 D ial y ou r fax num be r fro m a t ele phon e or a no ther fax ma chine usin g tou ch to ne.
6 - 6 REMOTE FAX OPTIONS Remo te com mands Fo ll ow t he c omma nd s bel o w to acc ess feat ur es whe n you are a way from the MFC . Wh en yo u c all th e MF C an d ente r you r Rem ote Access Code ( 3 digits followe d by ) , th e system will give two sh o rt bee ps and you must enter a rem ote command .
REMOTE FAX OP TIONS 6 - 7 Ret riev ing fax m essag es You c a n cal l yo ur MF C fr om a ny to uc h to ne ph one an d ha ve y o ur fa x mes sages sent to a fax mach ine. 1 D ial y our fax num ber . 2 When your MFC answ ers, i mme dia tely ente r you r Rem ote Ac ces s C ode ( 3 di gi ts f ollo wed by ) .
7 - 1 PRINTING REPORTS 7 Fax settin gs and ac tivity You n eed to se t up th e Tran smi ssion Ver i f icat i o n Re por t and J our nal Per i od i n the m enu ta ble .
PRINTING REPORTS 7 - 2 Sett ing the Journ al Per iod You can set th e MF C to pri nt a jour nal at spec ific i nterv al s (ev er y 50 fax es , 6, 1 2 or 2 4 ho urs, 2 or 7 days ). I f you set th e in ter val t o Of f , you can pr i nt t he re po rt b y fo llo w ing t he s teps on t he ne x t page .
7 - 3 PRINTING REPORTS Print ing repo rts Follo wing reports are availab le: How to p r int a r eport 1 For M FC -5440 C N, p res s Reports . For M FC -5840 C N, p res s Me nu /S et , 6 . 2 Press ▲ or ▼ to se lect th e re por t you want. Press Men u/ Set .
MAKING CO PIES 8 - 1 8 Using the MFC as a copier You ca n use yo ur MFC as a copi er, m akin g up to 99 cop ies at a tim e. Ente r Copy mod e Befor e making copies, make sure that ( Copy ) i s illumin ated in gree n. If i t is no t , pr ess ( Co py ) to enter Copy mod e.
8 - 2 MAKING COPI ES Maki ng a si ngl e copy 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. (See Load docu ments on page 1 -7.) 3 Press Mono St a rt or Colou r Start . Maki ng m ulti p le copi es 1 Press ( Copy ) to i ll umin at e it in g ree n.
MAKING CO PIES 8 - 3 Usin g the temp orary Cop y keys When you want to quickly ch ange the copy set tings tempo rarily for the nex t co py, use the tem por ar y Copy key s.
8 - 4 MAKING COPI ES In cr easi ng co py spe ed or q uali ty You can select the copy qu ality. The def a ult se tting is Norm al . 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ).
MAKING CO PIES 8 - 5 Enl argi ng or redu ci ng the imag e c opie d You can se lect the fol low ing enl arg ement or re duc tion rati os. Cust om (2 5-40 0% ) all o ws y ou to ente r a ratio from 25% t o 400%. 1 Pres s ( Copy ) to illum inate it in green .
8 - 6 MAKING COPI ES 6 Press Mono St a rt or Colou r Start . Setti ng th e pape r type ( M FC- 5440CN only) If you a re c op ying on s pec ial pap er, be sure to se lec t th e t ype o f pape r you are u sing s o y ou will g et th e be st pr int qu ality.
MAKING CO PIES 8 - 7 Us ing th e Tray Sele ct ke y (MF C-5 840 CN on ly) You can cha nge the tray that will be used for next co py only. 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t. 3 Use t he d ial p ad to ente r the numbe r of copi es yo u want (up to 99 ).
8 - 8 MAKING COPI ES C hang in g the tem por ary co py setti ngs Us e t he Optio ns key to qu ickly set the foll owing co p y set tings te mp or ar ily fo r th e ne xt copy . After you ch oose yo u r settings b y pressing Me n u/Se t , the LC D shows Se t temp or ar ily .
MAKING CO PIES 8 - 9 Sett ing paper type (MFC -5840C N only ) If copy in g on pa per ot her than plai n pa per, s el e ct the type of p ape r that you a re usin g to g et th e be st print qual ity. 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t.
8 - 1 0 M AKING COPIES 5 Press ▲ or ▼ to s ele ct the siz e of pa per yo u are us in g ( Le tter , Lega l , A4 , A5 or 10 (W ) x 1 5(H) cm ). Press Men u/ Set . 6 Press Mono St a rt or Colou r Start . Adjusting b rightness You c an adj ust th e cop y br i ghtn es s t o ma ke c op ies da rk er or li ght e r.
MAKING COPIES 8 - 11 5 Pres s ▲ t o incr ease th e contrast . — OR — Pres s ▼ t o de creas e the cont rast. Pres s Men u /Set . 6 Pres s Mo no Start or Colour Start . Sor ting copi e s usi ng th e ADF You can s ort multiple copies. Pages will be stacked in the order 321, 321, 32 1, an d s o on.
8 - 1 2 M AKING COPIES 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ). 4 Press Op tions an d ▲ or ▼ to se le ct Pag e Layo ut . Press Men u/ Set .
MAKING COPIES 8 - 13 If you are copying from the ADF, insert the document face up in the direction s hown below. 2 i n 1 (P) 4 i n 1 (P) 2 in 1 (L) (P) (L) 4 in 1 (L).
8 - 1 4 M AKING COPIES If you are c opy ing from the scanner gl a ss, place t he document fa ce dow n in the direction s hown below. 2 in 1 (P ) 4 in 1 (P ) Po ster ( 3X3) You ca n ma ke a po ster size co py of a phot o gra ph.
MAKING COPIES 8 - 15 Changing the default copy settings You c an sav e the copy set ti ngs you us e mo st ofte n by set ting th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Men u /Set , 3 , 1 .
8 - 1 6 M AKING COPIES A djust ing co lour sa tura ti on 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to se lect Re d , G ree n or Blue . Press Men u/ Set . 3 Press ▲ to incre ase the colour s aturatio n. — OR — Press ▼ to decr ease the col our satu r ati on.
MAKING COPIES 8 - 17 Legal l imitations Co l o ur r epr oduc tions of cert ai n doc um ents a re il leg al and m ay resu lt in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion .
9 - 1 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) 9 Introduction Ev en if yo ur MF C is not c on nec te d to y our compu t er, y ou ca n pr int ph ot os di r ect ly fr om the di gi tal ca mera med ia.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 2 Pho toCaptu re C ent er ™ requirem ents To avoid error con ditio ns, pl eas e r emem ber: ■ Th e DP OF file o n th e media card mu st be i n a va lid f o rm at. (See DPOF printing on page 9 -8 .
9 - 3 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Getting starte d Fir ml y in ser t t he ca rd in to th e ap pr opr iat e sl o t. Phot o Capt ur e key indications: ■ Phot oC ap tu re light is ON, the media card is ins er ted pr op erl y. ■ Phot oC ap tu re lig ht i s OFF , th e med ia ca rd is no t pr oper ly i ns erte d.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ).
9 - 5 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Printing t he Index (Thumbnail s) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 6 Printing ima ges Bef ore you c an prin t a n in divi dua l i mag e, y ou h ave t o kno w th e im age num ber. 1 Make su re you have inse rted th e med ia card. Pres s Ph otoC aptu re . (S ee pag e 9- 3.
9 - 7 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Paper Type & P aper Size 5 Press ▲ or ▼ t o sel ect th e typ e of pape r yo u are usin g, Lett er G loss y , 10x 15 cm G lo ss y , 13 x18c m Glos sy , A4 Gl ossy , Le tt er Pl ain , A4 P lai n , Lett er I nkjet , A4 In kjet or 10x1 5cm In kje t .
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 8 DPO F prin ting DPO F stan ds for Digi tal Pr int Or der For mat. Major Dig ital Camera manufactur ers (Cano n I nc ., Eastman Kod ak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co.
9 - 9 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Ch angi ng th e de fa ult se tt ings You c a n save the Ph otoC apt ur e Cen te r ™ sett ing s yo u use mos t of te n by setting them as default . Th e se settings will remain until you ch ange the m ag ain .
WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 10 Ad jus tin g b rig ht nes s 1 Pres s Men u /Set , 4 , 3 . 2 Pres s ▲ t o make a lig hter p rint. — OR — Pres s ▼ t o ma ke a da rk er pri nt. Pres s Men u /Set . 3 Pres s St op/ Ex it .
9 - 1 1 W ALK-UP PHOT OCAPTURE CENTE R ™ (MFC- 5840CN ONLY) 3 Press ▲ or ▼ to se lect Wh ite Ba lan ce , Shar pn ess or Colo r De ns ity . Press Men u/ Set . 4 Press ▲ or ▼ to a djust th e de gree of the se tting. Press Men u/ Set . 5 Press Stop /Ex it .
WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you w ant t o pri nt th e whole imag e, tu rn thi s settin g to Off .
9 - 1 3 W ALK-UP PHOT OCAPTURE CENTE R ™ (MFC- 5840CN ONLY) Unde rsta ndin g the E rror Me ssag es On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re usin g the P hoto Captu re Cen ter ™ , you can ea si ly i de nti fy and trou blesho ot an y diffi culti es.
WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 14 Using Photo C apture C enter ™ from your PC You c an a cc ess th e med i a car d th at i s in th e med i a dri ve (s lo t) o f th e MFC fro m yo ur P C.
10 - 1 I MPORTANT INFORMATION 10 Fo r your safe ty To en sur e sa fe oper a tio n the su pp lie d th re e-p in p lug mus t b e inse rted onl y in to a sta ndar d th ree-p in e lect rica l so cket that is ef fe cti v ely gr oun de d thr oug h t he n orma l ho use hol d wi rin g.
IMPORT ANT INFORM ATION 10 - 2 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug thi s pr odu ct fro m the wall soc ket be for e cle ani ng .
10 - 3 I MPORTANT INFORMATION 11 Do not place anything in front o f the MFC that will block received faxes . Do no t pla ce an ythin g i n t he p a th o f recei ved faxes.
IMPORT ANT INFORM ATION 10 - 4 Tr adem ar ks The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n.
11 - 1 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE 11 Troubleshoo ting Error me s sag es As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , yo ur MFC id en ti fie s the pr ob le m an d di spl ay s an er r or mess age.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 2 Docu men t Ja m T he doc ument sca nned from ADF w as longe r than ab out 90 cm. Se e Using th e auto matic do cument fe eder (ADF) on page 1-7. The documen t is ja mmed in th e MFC . Se e Doc ument jam s on page 11-5.
11 - 3 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE (For MFC- 5440CN) No Pa per Fed (For MFC- 5840CN) No Pape r Fed #1 No Pape r Fed #2 The M FC is out of paper. Add paper , and then p ress Mono Start or Colour Start . The pa per is ja mmed in the MFC. S ee Printer jam or paper jam on page 11-6 .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The MFC has a mecha nical pr obl em. — OR — A for eign ob stacle , such as a c lip or ri pped paper, is i n the MF C.
11 - 5 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE Docume nt jams If the document is jammed, f ollow the steps b elo w. Document is jammed in the top of the ADF unit. 1 Ta ke ou t any pape r from the A DF th at is n ot jam med . 2 Open t h e ADF cover.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 6 Print er ja m or p aper jam Rem ov e t he jam med p aper dep en din g on wh ere it i s jam m ed i n t he MFC. Pape r is jam med inside th e paper tr ay 1 Pul l th e pa per tr ay ou t of the MFC. 2 Slow ly pu l l ou t the jamm ed pap er to remov e it.
11 - 7 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE Paper is jam med inside th e MFC 1 Remove the Jam Clear Co ver. Pull the jammed paper out of the MFC.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 8 4 R emo ve th e ja mm ed pap er . 5 Lift the sc anne r cover to r eleas e the l ock . Gen tly push the scanner co ver sup port down and clo se th e sca nner cove r.
11 - 9 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE If yo u are ha ving di ffic ulty wi th your M FC If y ou t h ink th ere i s a p ro ble m wi th y ou r MF C , ch eck the ch ar t be lo w and f ollow th e tro ubl esho otin g tips. The Bro ther Solut ions C enter offers the la test FA Qs an d trou bles hoot ing ti ps.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 10 Pr inting ( Continued ) Printing a ppears dirty or ink see ms t o run. Make s ure you ar e usin g the prop er types of paper. ( See Ab out paper on page 1- 10 .) Do n’t handl e the paper unt il the ink i s dry.
11 - 11 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Phone Li ne or C onnections Diall ing does not work. (No di al tone) Ch eck the MFC is pl ugged in. Ch eck for a dial tone.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 12 Handling Inco ming Calls MFC ‘Hears’ Voice as CNG Tone. If your M FC is set to Fax Dete ct On, it is more s ensitive to sounds. Your MFC may mist akenly int erpret certain v oices or music on th e line a s a calling fax m achine an d respond wi th fax rec eiving ton es.
11 - 13 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE PhotoCa ptur e Cent e r ™ Difficu lties (MF C-5840 CN onl y) Rem ovable D isk does n ot work properly . a) Hav e you in stalle d the Win dows ® 2000 update? If not, do th e fol lowing: 1. Disconne ct th e USB c able.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 14 Com patibilit y If y ou are h avin g dif f ic ul ty sen di ng or re ceiv in g a f ax du e to poss ib le int erfer ence on the ph one lin e, we rec om mend tha t you ad just the Equalization for compa tibility.
11 - 15 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE How to imp r ove p r i nt quality Cle ani ng the pri nt he ad To ensure goo d print quality, the MFC will regularly cle an the print head . You can star t th e cle aning proc es s ma nuall y if need ed.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 16 Ch eckin g th e p rint qua lit y If faded or st r eak ed c olo urs a nd tex t appe ar o n your out put, so me of the nozz les may be clo gged . Y ou ca n ch eck this by pr int ing th e Pri nt Qua li ty Ch ec k Sh ee t and l o okin g at the n oz zle c he ck p att ern .
11 - 17 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 8 Press 2 ( No ) for Bl ack or thre e colours with a problem. Th e LCD shows : Press 1 ( Ye s ). The MFC will start cleaning the print head .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 18 Che c k ing the prin ting ali gnmen t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tran spor ting t he mach ine your printe d text b ecomes blu rred or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e.
11 - 19 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Check ing the ink volume You ca n check the in k that i s lef t in th e car tridg e. 1 Press In k Manage ment . 2 Press ▲ or ▼ to se lect In k Volu me . Press Men u/ Set . 3 Press ▲ or ▼ to se lec t th e col o ur you want to check.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 20 Pack ing and shi ppi ng the MFC When ev er yo u t ran spo rt t he MFC, u s e the p ac king mat er ials t hat came w ith y o ur MFC . If you d o n ot pa c k th e MFC pr ope rl y, you co ul d voi d y our wa rra nt y.
11 - 21 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 3 Lift the scanner cove r to release the lock. Ge ntly p ush th e sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Unp lu g the M FC f ro m th e t ele phon e wal l soc ket and r em ove t he tel eph on e lin e c ord f ro m MFC .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 22 8 Pac k t he prin t ed m ateri al s in th e or igin al ca rt on as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on.
11 - 23 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Routine maintena nce C lea ning th e sca nn er Lift the doc ume nt c over . Cle an th e scan ner g l as s wi th iso propy l alco hol on a so ft li nt- free cloth. C lea n th e whi te b ar a nd the gla ss s tr ip un de r th e fil m wi th is op rop yl alco hol on a li nt-fr ee cloth.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 24 Cl eani ng th e MFC pr int er pl ate n ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be s ure to unplu g the MFC fro m the electr ical s ocket b efor e cle aning the pri nter pl aten.
11 - 25 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Repla cing th e ink cart ridges You r M FC i s equ ip ped wit h an ink dot c ou nter . T he i nk do t co un te r autom atica lly moni tors th e level o f ink in each of the fo ur cart ridge s.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 26 4 Remove t he cartrid ge cove rs. 5 Eac h colo ur has it s o wn co r re ct pos ition . Keep t h e in k c artr idg e i n an u pri ght po s iti on wh en yo u ins er t it i nto slo t. Pr ess down on th e ink car tr idg e un ti l th e ho ok s na ps ov er it.
11 - 27 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on th e LCD , th e LCD ma y ask y ou to ve rif y tha t it was a br and n ew on e. Exam ple: Did You Ch ange Blck ? 1.Y es 2.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 28 Cauti on ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If you d o so, it may r educe t he ink qua ntity and t he MFC will not know the quant ity of in k left i n th e cartr idg e.
A - 1 APPENDIX A A Telephone services B T Call Sign ( For U.K. O nl y) Th is MFC feat ur e let s y ou u se t he BT Call Si gn su bs cri ber ser vi ce whi ch al lows you t o hav e at leas t two sepa rat e tele phon e nu mbers on o ne p ho ne li ne.
APPENDIX A A - 2 Advance d receivin g operations Oper atio n from e xten sion te lepho nes If y ou an sw er a f ax cal l on an ext ensi on tel ephon e, or a n ext er nal tel epho ne in to th e cor rect soc ket on the MFC , you can mak e your MFC take t he call by using the Fax Receive Code.
A - 3 APPENDIX A Usi ng a cor dle ss ex ter nal hand set If th e ba se un it of yo ur co rdl e ss te lep ho ne is con ne cte d (s ee page A- 4) an d you typi ca lly carr y the c ord less hand se t el sewh er e, i t is easi er to answe r calls during the Rin g Delay .
APPENDIX A A - 4 Connectin g an extern al device to your MFC Con necti ng an ext erna l tel epho ne You c an conn ect a sep ara t e tel epho ne as sh own in t he d iag ra m below.
A - 5 APPENDIX A C onne ctin g a n ext ern al t eleph o ne an sw erin g de vice (TAD) Seq uen ce You m ay ch oose to co nnec t an add ition al answ ering dev ice . H oweve r, when you h av e an exter na l TAD on th e sam e tel epho ne l ine a s t he M FC, t he T AD an swer s all c al ls an d th e M FC “ l iste ns ” for fax calling (CNG) t ones.
APPENDIX A A - 6 When yo u are usin g a TAD , t he LC D show s T el ephon e . Do not connect a TAD el se where on the same phone l ine. TAD TAD.
A - 7 APPENDIX A Conn ection s Th e e xte rna l TAD m ust be co nn ect ed as show n abo v e. 1 Set your ext ernal TA D to one or two rin gs. ( The MF C’s Rin g Delay setting does not apply.) 2 Re cord th e out g o ing mes sage on yo ur exte rnal TAD.
APPENDIX A A - 8 Usin g exten sion te lephon es (For U .K. only) It ma y be tha t yo ur p rem is es are al read y wire d w ith pa ra ll el exte nsi on tel epho nes, or you intend to add exte nsion teleph ones to yo ur line , in add it ion t o yo ur MF C.
A - 9 APPENDIX A The se ph on es are no w co nn ect ed as exte rn al de vi ces as pe r pag e A-4, beca use th ey are conn ected to the fax m ach ine via the T- co nn ect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig.
APPENDIX A A - 10 Mult i-l ine co nne ction s (P BX) Mo st of fi ces us e a cent ra l te le pho ne sy st em . Whi le it is ofte n relatively simple to con nect th e MFC to a k e y s ystem or a PBX (P .
B - 1 APPENDIX B B On-scree n programmin g You r M FC i s desi gne d t o be easy t o use wi th LCD on -s cree n pr og ra mmin g us in g the na vi gati on k e ys. U ser -fr i endl y p rog ram mi ng he l ps y ou tak e fu ll adva nt age o f al l th e men u s el ect ion s yo ur MF C has to offer.
APPENDIX B B - 2 Nav igation ke ys You c an acces s t he me nu m ode by pre ss ing Menu/Set . When yo u en ter the me nu , th e LC D sc roll s. Press 1 fo r Gene ral Setu p menu — OR — Press 2 fo .
B - 3 APPENDIX B Main Menu Sub menu M enu Selections Opti ons Descri ptio ns Pag e 1 . Gene ra l Setu p 1 . Mode T imer — 5 Mins 2 Mins 1 Min 30 Se cs 0 Sec Off Sets t he time to return to Fax m ode. 2-4 2 . Pape r Ty pe — Pl ain Inkj et Glos sy Transp arency Sets t he type of paper in the pap er tray.
APPENDIX B B - 4 1 . Ge nera l Setu p (Contin ued) 6 . P. Save Sett in g — Fax Rece ive: On Fax Rece ive: Off Customizes the Pow er S a ve key not to receiv e fax in power s ave conditi on. 1-6 7 . LC D Cont ra st — Ligh t Dark Adjust the c ontras t of the LCD.
B - 5 APPENDIX B 2 . Fax (Conti nued) 2 . Setu p Se nd (In Fax mo de onl y) 1 . Con tr ast Auto Ligh t Dark Chan ges the lightn ess or dar kness of f axes you s end. 3-6 2 . Fa x Reso lut io n Stan da rd Fine S.Fi ne Phot o Sets t he default resoluti on for out going faxes.
APPENDIX B B - 6 2 . Fa x (Contin ued) 4 . Re port Sett in g 1 . XMIT Repo rt On On+I mage Off Off+ Imag e Initial setu p for Transmi ssion Verification Report and Jour nal Report. 7-1 2 . Jour na l Peri od Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 7-2 5 .
B - 7 APPENDIX B 3 . Copy 1 . Qu al it y — Best Norm al Fast Sel ects th e C opy resoluti on for your type of document. 8-15 2 . Brig ht ness —- + - + - + - + - + Adj usts th e brig htness. 8-15 3 . Cont ra st —- + - + - + - + - + Adj usts th e co nt rast for c opies.
APPENDIX B B - 8 4 . Pho toCap ture (MFC-584 0CN only) 1 . Pr int Qual it y — Norm al Phot o Selects the print quality . 9-9 2 . Pa per & Size — Letter Glos sy 10x 15cm Glo ssy 13x 18cm Glo ssy A4 Gl os sy Letter Plain A4 Pl ai n Letter Inkj et A4 In kj et 10x 15cm Ink jet Selects the paper and pri nt size.
B - 9 APPENDIX B 4 . P hotoCa pture (MFC- 5840CN only ) (Conti nued) 6 . Crop pi ng — On Off Crops the imag e aroun d the margin to fit the p aper s ize or print si ze. Turn this featur e Off if you want to print w hole images or prev ent unwa nted croppi ng.
APPENDIX B B - 10 4 . LA N (MFC-544 0CN) 5 . LA N (MFC-584 0CN) (Contin ued) 1 . Se tup TCP/ IP (Conti nued) 6 . WINS Conf ig Auto Stat ic You can choose t he WINS con figurat ion mode. Se e Ne t w o r k Us er ’ s Gu i d e on t he CD - R OM 7 . WINS Serv er ( Pr ima ry) 0 00 .
B - 11 APPENDIX B 0 . Init ia l Setu p 1 . Rece iv e Mode — Fax On ly Fax/ Te l External T AD Manu al You c an choos e the rec eive mode that best s uits your needs. 4-1 4-2 2 . Date /T ime — — Pu ts the date and time on the LCD and in head ings of f axes you s end.
APPENDIX B B - 12 Ente ring Text When yo u are set ting ce rtai n m enu se le ctio ns, suc h as t he St at ion ID , yo u ma y ne ed to typ e t ext in to t he M FC. Mo s t num be r k eys ha ve thr ee or fou r lett ers pr inted above them . The ke ys for 0 , # and do not ha ve print ed let ters be caus e they ar e used fo r spe cial chara cte rs.
B - 13 APPENDIX B Special character s and sy mbols Press , # or 0 , an d t hen pr ess or to move the cur so r unde r the s pec ial c har acte r or s ym bol yo u wa nt. T hen p ress Me nu/Set to select it. Pr ess f or (s p ace) ! " # $ % & ’ ( ) + , - .
GLOSSARY G - 1 G ADF (automatic document feeder) Th e d ocume nt can be pl aced in th e ADF an d s can ne d on e page at a tim e au to mat ic al ly. Auto Reduction Reduces t h e size of incoming fa xes. Au tom ati c fax trans missi on S endin g a fax wi thout pi ckin g up th e hand s et of an e xte rna l ph on e.
G - 2 GLOSSARY Communica t ion er ror (or Co mm. Err or) An err or du ri ng f ax s endi ng o r rec ei ving , usu ally ca used by l ine noi se or s t atic. Compatibility group Th e ability of one fax uni t to co mmu nicate with another. Compat ibility is assured between ITU-T Groups.
GLOSSARY G - 3 Fax/Tel You c an rece i v e faxes an d telep h o ne cal ls. Do no t use this mod e if you ar e usin g a tel eph one an sweri ng dev i ce (TA D ). Fine resolution Resol ut ion is 203 x 196 dp i. It i s used f or small pr int and g rap hs .
G - 4 GLOSSARY Photo resolution A r eso lu tio n s ett ing th at use s va ryi ng sh ad es of gra y f or th e be st re pre sen ta t ion of p ho togr aph s . Poll ing T he proc ess of a fax mac hi ne ca llin g anot her fax mac hine to r etrieve waiting fax messages .
GLOSSARY G - 5 Station ID The s tor ed i nfor mat io n th at appe ars on the t op of fax ed page s . I t i nc lud es t he s e nder ’s n ame a nd f a x n umb er. Super Fine re solution 39 2 x 203 dp i. Be st fo r ver y smal l prin t an d lin e ar t. TAD (telephone answering device) You ca n con ne ct an ext ern al TAD to your MFC .
S - 1 SPECIFICATIONS S Product d escri ption Ge ner al Spe cificat ions Memor y Capa city 16 MB Automa tic Document Feeder (ADF) Up to 35 pages Temperat ur e: 20 °C - 30 °C Humi dity : 50% - 70% Pap.
SPECIFICATIONS S - 2 Dim ensions (M FC-5440CN ) (MFC-5840 C N) Weight 8 . 0 kg (MFC- 5440C N) 9.9 kg (MFC- 5840C N) Noise Operating: 42.5 to 51 d B* * It d epends on printi ng condi tions Tempe r atur.
S - 3 SPECIFICATIONS Print media Paper Input Paper Tr ay ■ Paper typ e: Plain pape r, inkjet paper (coated p aper), glossy paper* 2 , tran sparencies* 1 * 2 and envelopes ■ Paper si ze: Letter, Le gal* 3 , Ex ecutive , A4, A5 , A6, JIS_B5, envelo pes (comme rcial No.
SPECIFICATIONS S - 4 Copy Colour /Black Co lour/Bl ack Document Si ze ADF W idth: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idt h : M ax.
S - 5 SPECIFICATIONS PhotoCapture Cent er (MFC-5840 CN only) Availa ble Media Compac tFlas h ® (Type Ι only) (Microdr ive ™ is not com patible) (Comp act I/O car d such as Compac t LAN car d and Compa ct Modem card are not suppo r ted.) SmartM edia ® (3.
SPECIFICATIONS S - 6 Fax Co mpa ti bil ity ITU-T Group 3 Cod i ng System MH/MR/MMR/ J PEG Mode m Speed Automati c Fall back 33600 bps Document Si ze ADF W idth: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idt h : M ax. 21 6 mm Sc anner Gl ass Hei ght: Max.
S - 7 SPECIFICATIONS Scanner Me mo r y T r an s mi s si o n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) Out of Paper Receptio n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) *1 “Pages” refers to t he “Brothe r Standa rd Char t No.
SPECIFICATIONS S - 8 Printer Inter faces Pr in ter Dr ive r W indows ® 98/98SE/M e/ 2000 P rofessional a nd XP driver supporting Brothe r Native Com press ion mode and b i-directional capability Apple ® Macintosh ® Quic kDraw ® Dr ive r Fo r Ma c OS ® 8.
S - 9 SPECIFICATIONS Computer requirements Minimum S y stem Re quire ments Comp uter Platf orm & O perating System Ver sio n Processo r Minimum Sp e ed Minimu m RAM Re com me nded RA M Availab le .
SPECIFICATIONS S - 10 Consumab le items Ink The M FC uses i ndividua l Bl ack, Ye l low, Cyan a nd Mage nt a ink cartri dges that are separat e from the print hea d assembl y.
S - 11 SPECIFICATIONS Network (LAN) LAN You can con nect your MFC to a network for Netwo rk Printing, Networ k Scanning and PC Fax Send. A l so include d is Bro ther B RAdm in Profes sional Networ k Management soft war e. Support for Windo ws ® 98/98SE/ Me/2000/ XP Mac OS ® 8.
SPECIFICATIONS S - 12 Optiona l Exter nal Wirele ss Print/Scan Serv er (NC -2200w ) NC- 2200w Externa l Wi reless Print/Sca n Server (Optional) Con necti n g the optional E xternal Wir el ess Pri nt/Scan Ser ver (NC-2 200w) t o your MFC will allow you to print and scan over a wireless netw ork.
I - 1 I NDEX Inde x A Access codes, storing and dia lling . ....... ........... ........ ... 5-5 ADF ( auto mat i c docu men t feed er) . ....... ........ ....... 1-7, 3-3 An swering machin e (TAD) . . . A - 5 conn ecting ......... ....... ....... A-7 Autom atic fax r ecei ve .
INDEX I - 2 E ECM ( Error Corre ction Mo de) ...... ....... ........ ....... .. 1-2 4 Enve lopes ..... ....... ....... ...... 1-14 Equ alizat ion .. ....... ....... .... 11-1 4 Error messages on L CD ... 11-1 Comm . Er ror .. ........ ......... 1 1-1 Ink Emp ty .
I - 3 I NDEX H HE LP He lp lis t ...... ........ ....... ....... 7 - 3 LC D messa ges ..... ........ ... B-1 usin g navi gati on ke ys ... B-2 Men u Tab le .... ....... ... B-1 , B-3 I Ink cartridge s check i ng ink v olume .... 11-19 rep lacin g ....
INDEX I - 4 Q Qual ity key ( copyi ng) ...... .... 8-3 Quick-Dial Access cod e s an d credit ca rd num bers setti ng up .... ........ ....... .... 5-5 Broa dcastin g . ........ ....... .. 3-1 1 usi n g Gr oups ...... ....... .. 3-11 Grou p dial chan ging .
I - 5 I NDEX if you a re ha ving dif f icul ty copyi n g ... ........ ....... ... 11-12 incom i ng call s .... ....... 11 -12 Netwo rk ....... ....... ....... 11-13 phon e l in e ... ....... ....... 11 -14 phon e line dif ficul t ie s ... 11-11 Pho t oCap tur e C ente r ™ .
REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Acc ess card If you plan to r ecei ve fa x messag es whi le away fro m your MFC, carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt remi nde r of th e re tri eva l pro c edur es .
R - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by .
This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/SAF/P AN NORDIC LF7114004 Vi sit us o n the W o rl d Wid e Web http: //www.
An important point after buying a device Brother MFC MFC-5440CN (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC MFC-5440CN yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC MFC-5440CN - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC MFC-5440CN you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC MFC-5440CN will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC MFC-5440CN, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC MFC-5440CN.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC MFC-5440CN. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC MFC-5440CN along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
