Instruction/ maintenance manual of the product DCP-L2540DW Brother
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Basic User's Guide DCP-L2520DW DCP-L2540DW MFC-L2700DW MFC-L2705DW Online User's Guide This Basic User's Guide does not contain all the information about the machine. T o learn detailed information, read the Online User's Guide at solutions.
If you need to call Customer Service Please complete this information for future reference: Model Number: (Circle your model number) DCP-L2520DW/DCP-L2540DW/MFC-L2700DW/ MFC-L2705DW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the machine.
Brother Numbers IMPORT ANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country . Register Y our Product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
For Customer Service In USA: http://www .brother-usa.com/support (Self-Service/Email/Chat) 1-877-BROTHER (1-877-276-8437) 1-901-379-1215 (assistance via fax) 1-877-268-9575 (test your fax sending and fax receiving operations) In Canada: www .brother .
Ordering Accessories and Supplies For best quality results use only genuine Brother supplies, which are available at most Brother retailers. If you cannot find the supplies you need and have a Visa, MasterCard, Discover , American Express credit card, or PayPal account, you can order directly from Brother .
Order Information Description Item T oner cartridge TN-630 (Approximately 1,200 pages) 1 2 3 TN-660 (Approximately 2,600 pages) 1 2 4 Drum Unit DR-630 (Approximately 12,000 pages) 5 6 T elephone Line .
Notice - Disclaimer of W arranties (USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVEL Y BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMIT A TION THE IMPLIED W ARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A P AR TICULAR PURPOSE, REGARDING THE SOFTW ARE.
The Online User's Guide Helps Y ou Get the Most Out of Y our Machine Quicker navigation! Search box Navigation index in a separate panel Comprehensive! Every topic in one guide Simplified Layout! Provides step-by-step instructions Feature summary at the top of the page 1 2 3 4 1.
If you have questions or problems, please take a look at our F AQs. Provides several ways to search! Displays related questions for more information Receives regular updates based on customer feedback Since the Brother Solutions Center is updated regularly , this screen shot is subject to change without notice.
http://support.brother .com viii.
Definitions of Notes We use the following symbols and conventions throughout this User's Guide: W ARNING W ARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.
Compilation and Publication Notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product's descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Basic User's Guide 1 General Information ............................................................................................ 1 Control Panel Overview .......................................................................................
Save Scanned Documents and Photos to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows ® ) ............................................... 28 Scan Using the Scan Button on Y our Brother Machine .......................................
C Index ................................................................................................................... 66 xiii.
Control Panel Overview The control panel will vary depending on your model. MFC-L2700DW/MFC-L2705DW 12 3 5 4 6 1. One T ouch buttons Store and recall up to eight fax and telephone numbers. T o access stored One T ouch fax and telephone numbers 1-4, press the One T ouch button assigned to that number .
4. Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. If the machine is in Fax Mode, the LCD displays: b a Fax Only 01/01 12:00AM a. Date & T ime b. Receive Mode When you press COPY , the LCD displays: □□■□□ d e f g c 100% Auto Stack Copies:01 c.
78 11 10 9 7. Menu buttons Clear Press to delete entered data or cancel the current setting. Menu Press to access the Menu for programming your machine settings. OK Press to store your machine settings. d or c Press to scroll back or forward through menu selections.
10. Stop/Exit • Press to stop an operation. • Press to exit from a menu. 1 1. Start • Press to start sending faxes. • Press to start copying. • Press to start scanning documents.
DCP-L2520DW/DCP-L2540DW This illustration is based on DCP-L2540DW. 12 3 4 5 1. Power On/Off • T urn on the machine by pressing . • T urn off the machine by pressing and holding . The LCD displays Shutting Down and stays on for a few seconds before turning off.
5. Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. If the machine is in Ready Mode or COPY Mode, the LCD displays: □□■□□ b a c d e 100% Auto Stack Copies:01 a. T ype of copy b. Number of copies c. Quality d.
• Press to start scanning documents. 1 General Information 7.
Access Brother Utilities Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your device.
Initial Setup Set the Date and T ime Related Models: MFC-L2700DW/MFC-L2705DW 1 Press Menu . 2 Press a or b to display the Initial Setup option, and then press OK . 3 Press a or b to display the Date&Time option, and then press OK . 4 Press a or b to display the Date&Time option, and then press OK .
Adjust the Beeper V olume Related Models: MFC-L2700DW/MFC-L2705DW When the beeper is on, the machine will beep when you press a button, make a mistake, or after you send or receive a fax. Y ou can choose from a range of volume levels. 1 Press Menu . 2 Press a or b to display the General Setup option, and then press OK .
Load Paper Load and Print using the Paper T ray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size. Change the paper size and paper type settings if needed, following the on-screen instructions.
4 Load paper with the printing surface face down in the paper tray . DO NOT load different types of paper in the paper tray at the same time. Doing this may cause the paper to jam or misfeed. 5 Make sure the paper is below the maximum paper mark ( b b b ).
3 Press a or b to display the Paper option, and then press OK . 4 Press a or b to display the Paper Size option, and then press OK . 5 Press a or b to display the Letter , Legal , Executive , A5 , A5 L , A6 , Folio , or A4 option, and then press OK . 6 Press Stop/Exit .
Using Special Paper Always test paper samples before purchasing them to ensure desirable performance. • DO NOT use inkjet paper; it may cause a paper jam or damage your machine. • If you use bond paper , paper with a rough surface, or paper that is wrinkled or creased, the paper may exhibit degraded performance.
Print from Y our Computer (Windows ® ) Print a Document (Windows ® ) 1 Select the print command in your application. 2 Select Brother MFC-XXXX series (where XXXX is the name of your model).
7 Click OK again, and then complete your print operation. Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows ® ) 1 Select the print command in your application. 2 Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button.
Printing on Envelopes, Thick Paper , or Labels When the back cover (face-up output tray) is pulled down, the machine has a straight paper path from the manual feed slot on the front of the machine through the back of the machine and onto the face-up output tray .
5 Push one sheet of paper or one envelope firmly into the manual feed slot. Continue pushing the paper until the top edge of the paper presses against the rollers for about two seconds, or until the machine grabs the paper and pulls it in further . 6 Select the print command in your application.
Printing on Plain Paper , Thin Paper , Recycled Paper , or Bond Paper using the Manual Feed Slot • Load the paper into the manual feed slot with the printing surface face up. • DO NOT load more than one sheet of paper in the manual feed slot at any one time.
6 Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 7 Click the Paper Size drop-down list and select your paper size. 8 Click the Media T ype drop-down list and select the type of paper you are using.
Copy a Document 1 Make sure you have loaded the correct size paper in the paper tray . 2 Do one of the following: • Place the document face up in the ADF . (If you are copying multiple pages, we recommend using the ADF .) • Place the document face down on the scanner glass.
Copy Settings Copy Option T o change Copy settings, press the Options button. Menu selections Options Quality Auto Text Photo Receipt Stack/Sort Stack A B A B B B A Sort B B A B A B A Brightness Increase the brightness to make the text lighter . Decrease the brightness to make the text darker .
Menu selections Options Page Layout Off(1 in 1) 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 2-sided (available only for certain models) Off 1sided→2sided L 1sided→2sided S 4 Copy 23.
Copy Multiple Pages on Both Sides of the Paper Y ou must choose a 2-sided copy layout from the following options before you can start 2-sided copying: Portrait 1–sided > 2–sided Long Edge Flip .
5 Press a or b to select one the following layout options, and then press OK . • 1sided→2sided L • 1sided→2sided S 6 Enter the number of copies. 7 Press Start to scan the page. If you are copying using the ADF , the machine feeds and scans the pages and starts printing.
7 Press Start to scan the page. 8 After the machine scans the page, select the Yes or No option. Option Description Yes Press 1 or a to scan the next page. Place the next page on the scanner glass, and then press OK . No Press 2 or b when you have scanned all the pages.
• For MFC models Use the dial pad to enter the number of copies you want. • For DCP models Press a or b to enter the number of copies you want. 5 Press Start . The machine scans one side of the identification card. 6 After the machine has scanned the first side, turn over the identification card.
Scan from Y our Computer (Windows ® ) There are several ways you can use your computer to scan photos and documents on your Brother machine. Use the software applications provided by Brother , or use your favorite scanning application.
5 Click the File button. The scan settings dialog box appears. 6 Change the scan settings if needed, and then click Scan . The machine scans the document and saves the file in the folder you have selected.
3 Press a or b to display the Scan to PC option, and then press OK . 4 Press a or b to display the File option, and then press OK . 5 If the machine is connected to a network, press a or b to display the computer where you want to send the document, and then press OK .
Before Faxing Set Y our Station ID Related Models: MFC-L2700DW/MFC-L2705DW Set the machine to print your Station ID and the fax's date and time at the top of each fax you send. 1 Press ( F AX ). 2 Press Menu . 3 Press a or b to display the Initial Setup option, and then press OK .
Set T elephone Line Compatibility for Interference and V oIP Systems Related Models: MFC-L2700DW/MFC-L2705DW Problems sending and receiving faxes due to possible interference on the telephone line may be solved by lowering the modem speed to minimize errors in fax transmission.
• V oice calls will start the F/T ring to tell you to pick up the call. The F/T ring is a fast pseudo/double-ring made by your machine. Manual Mode ( Manual in the Machine's Menu) Manual Mode turns off all automatic answering operations unless you are using the Distinctive Ring Receive feature.
Choose the Correct Receive Mode Related Models: MFC-L2700DW/MFC-L2705DW The correct Receive Mode for you is determined by the external devices and telephone subscriber services (V oice Mail, Distinctive Ring and so on) you will be using on the same line as the Brother machine.
4 Press a or b to display the Setup Receive option, and then press OK . 5 Press a or b to display the Receive Mode option, and then press OK . If you cannot change the Receive Mode option, make sure the Distinctive Ring feature is set to Off . 6 Press a or b to select the Fax only , Fax/Tel , External TAD , or Manual option, and then press OK .
Set the F/T Ring T ime (Pseudo/Double-ring) Related Models: MFC-L2700DW/MFC-L2705DW When you set the Receive Mode to Fax/T el Mode, if the call is a fax, your machine will automatically receive it. However , if it is a voice call, the machine will sound the F/T ring (pseudo/double-ring) for the time you set in the F/T Ring T ime option.
Store Numbers Related Models: MFC-L2700DW/MFC-L2705DW Store fax and telephone numbers in the machine for quick dialing and broadcasting faxes to groups. When you dial a stored number , the LCD displays the number . If you lose electrical power , the Address Book numbers that are in the machine's memory will not be lost.
5 Press the One T ouch button you want to change or delete. 6 Do one of the following: • T o change the stored name and number: a. Press 1 . b. Edit the name and number: T o edit the stored name or number , press d or c to move the cursor to the character you want to change, and then press Clear .
T elephone Services and External Devices Related Models: MFC-L2700DW/MFC-L2705DW Y ou may be able to use the following services and connections with your Brother machine. These are summaries of ways to connect your machine. For details about each topic, see the Online User's Guide .
you answer an incoming fax on the telephone, you can make the machine receive it by pressing * 5 1, or by pressing Fax Start, and then choosing Receive. If you answer an incoming fax on an extension telephone that shares the line with the Brother machine, you can transfer the fax to the machine by pressing * 5 1.
Send and Receive a Fax Using Y our Machine Send a Fax Related Models: MFC-L2700DW/MFC-L2705DW 1 Press ( F AX ). 2 Do one of the following: • Place the document face up in the ADF . (If you are faxing multiple pages, we recommend using the ADF .) • Place the document face down on the scanner glass.
4 Press Start . The machine scans and sends the document. If you placed the document on the scanner glass, follow the instructions in the table: Option Description Yes T o scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass.
Fax Using Y our Computer (PC-F AX) Send Faxes from Y our Computer Related Models: MFC-L2700DW/MFC-L2705DW The Brother PC-F AX feature lets you send a file, created in any application on your computer , as a standard fax and even attach a cover page.
1 Do one of the following: • (Windows ® XP , Windows Vista ® and Windows ® 7) Click Start > All Programs > Brother > Brother Utilities . Click the drop-down list and select your model name (if not already selected). Click PC-F AX Receive in the left navigation bar , and then click Receive .
Use this section to resolve problems you may encounter when using your Brother machine. Identify the Problem Even if there seems to be a problem with your machine, you can correct most problems yourself. First, check the following: • The machine's power cord is connected correctly and the machine's power is on.
Find the Error Find the Solution Using the LCD xxxxxxxxxx Toner Low 1. Follow the messages on the LCD. 2. See the Online User's Guide : Error and Maintenance Messages 3. Visit Frequently Asked Questions (F AQs) on the Brother Solutions Center at http://support.
Error Message Cause Action Drum ! The corona wire on the drum unit must be cleaned. Clean the corona wire on the drum unit. The drum unit or the toner cartridge and drum unit assembly is not installed correctly . Put the toner cartridge in the drum unit.
Error Message Cause Action No Paper The machine is out of paper , or paper is not loaded correctly in the paper tray . Do one of the following: • Refill paper in the paper tray . Make sure the paper guides are set to the correct size. • Remove the paper and load it again.
Error Message Cause Action Replace Drum It is time to replace the drum unit. Replace the drum unit. The drum unit counter was not reset when a new drum was installed.
Error Message Cause Action Self-Diagnostic The temperature of the fuser unit does not rise to a specified temperature within the specified time. • (MFC-L2700DW/MFC-L2705DW) T o prevent you from losing the received fax data in the machine's memory , transfer the data to another Fax machine or to your computer before turning off the machine.
Fax and T elephone Problems Related Models: MFC-L2700DW/MFC-L2705DW If you cannot send or receive a fax, check the following: 1 Connect one end of the telephone line cord to the area labelled "LINE", and then connect the other end of the telephone line cord directly to a telephone wall jack.
T roubleshooting for Other Fax Problems Related Models: MFC-L2700DW/MFC-L2705DW Difficulties Suggestions Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine.
Difficulties Suggestions Dialing does not work. (No dial tone) Check all line cord connections. Poor sending quality . T ry changing your resolution to Fine or S.Fine . Make a copy to check your machine’s scanner operation. If the copy quality is not good, clean the scanner .
Print or Scan Problems If you cannot print or scan a document, check the following: 1 All of the machine's protective parts have been removed. 2 The interface cables are securely connected to the machine and the computer . 3 The printer or scanner driver has been installed correctly .
connection setting is disabled. Enable the WLAN connection and set up the wireless network connection. For more information, see the Online User's Guide : Introduction to Y our Brother Machine If you cannot print on both sides of paper , check the following: 6 Change the paper size setting in the printer driver to Letter , Legal, or Folio.
Document and Paper Jams Find the Jammed Document or Paper If your document or paper jams inside the machine, the LCD message or Status Monitor will help you to find it. 5 1 2 3 4 1. Document Jam 2. Jam Rear 3. Jam 2-sided 4. Jam T ray 5. Jam Inside Clear the Document Jam The Document is Jammed in the T op of the ADF 1 Open the ADF cover .
Remove Small Paper Scraps Jammed in the ADF 5 Insert a strip of stiff paper , such as cardstock, into the ADF to push any small paper scraps through. If the document rips or tears, remove all small paper scraps to prevent future jams. 6 Press Stop/Exit .
3 Fan the stack of paper to prevent further jams, and slide the paper guides to fit the paper size. 4 Make sure the paper is below the maximum paper mark ( b b b ).
Paper is Jammed at the Back of the Machine If the machine's control panel or the Status Monitor indicates that there is a jam in the back (Rear) of the machine, complete the following: 1 Leave the machine turned on for 10 minutes. This allows the internal fan to cool the extremely hot parts inside the machine.
5 Close the fuser cover . Make sure the blue tabs at the left and right sides lock into place. 6 Close the back cover until it locks in the closed position.
W ARNING HOT SURF ACE The machine's internal parts will be extremely hot. W ait for the machine to cool down before touching them. 4 Pull out the jammed paper slowly . 5 Install the toner cartridge and drum unit assembly into the machine. 6 Close the front cover .
4 Pull the jammed paper out of the machine or out of the 2 ‑ sided tray . 5 Remove paper that may have jammed under the machine due to static electricity . 6 If paper is not caught inside the 2-sided tray , open the back cover . W ARNING HOT SURF ACE The machine's internal parts will be extremely hot.
How to Enter T ext on Y our Brother Machine DCP-L2520DW/DCP-L2540DW When setting certain options, such as the Network Key , you must enter characters on the machine: • Hold down or repeatedly press a or b to select a character from this list: 0123456789abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ(space)!"#$ %&'()*+,-.
Press button One time T wo times Three times Four times Five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 • Inserting spaces T o enter a space in a fax number , press c once between numbers. T o enter a space in a name, press c twice between characters.
Supplies When the time comes to replace supplies such as the toner or drum, an error message will appear on your machine's control panel or in the Status Monitor . For more information about the supplies for your machine, visit http://www .brother .
C Index A Accessories and Supplies..................... iv ADF (Automatic Document Feeder)...21 , 24, 29, 41 Automatic fax receive................................. 32, 34 B Brother Brother numbers................................. i Customer Service.
T T AD (T elephone Answering Device), external..................................... 32, 39 T roubleshooting document and paper jams .............. 56 Error and Maintenance Messages . 46 fax and telephone problems ........... 51 print or scan problems .
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Brother International Corporation 200 Crossing Boulevard P .O. Box 691 1 Bridgewater , NJ 08807-091 1 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the W orld Wide W eb http://www .
An important point after buying a device Brother DCP-L2540DW (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother DCP-L2540DW yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother DCP-L2540DW - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother DCP-L2540DW you will learn all the available features of the product, as well as information on its operation. The information that you get Brother DCP-L2540DW will certainly help you make a decision on the purchase.
If you already are a holder of Brother DCP-L2540DW, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother DCP-L2540DW.
However, one of the most important roles played by the user manual is to help in solving problems with Brother DCP-L2540DW. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother DCP-L2540DW along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
