Instruction/ maintenance manual of the product SRS-LYNC-S Smart Technologies
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S MART Ro o m Sy s t e m™ f or Micros o f t ® L y n c ® Se t up and ma in t e nanc e gu i d e For mod el s SRS-LYNC -S, SRS-LY NC -M an d SR S-LY NC-L.
P ro d uct r eg istr atio n If y ou r e g ist e r y o ur SMAR T p r o d u ct , w e’ll no tif y y o u o f ne w fea tur e s a n d s o f t w a r e u pg r a d e s. R e g is t er o n lin e a t smar tt ech .c om/re g ist r a t ion . Kee p th e f o llowing in fo r ma ti o n a v a ilab le in case y ou n e e d to c o n t a c t S MAR T Su p p o r t.
i Im po rtan t i nfo rm atio n I M P O R T A N T If y ou we r e d ire c t e d t o this gu ide fr o m y ou r ro om s y s t e m’s qu ic k s tar t g u ide , pr ocee d t o C o n f igu r in g y ou r r o om s y s tem’s s o f tw a r e on p a g e 11 .
I M P O R T A N T I N F O R M A T I O N i i l D o n ot move or m o un t t he in t er acti v e f lat pa ne l by con ne c t ing r op e o r w ire to it s ha nd les. Beca u s e t h e inte r a c t iv e f la t pa ne l is he avy , ro pe , w ir e o r h a n d le f a ilur e c ou ld lea d t o p e r s o n a l inju ry.
i ii Con ten ts Im por t an t i nfo rma t ion i C ha pte r 1: W e l c ome 1 Abo u t y ou r ro om s y s t e m 1 Abo u t t h is gu ide 6 O t h e r do c u me ntation a nd r eso u r c e s 7 C ha pte r 2: .
C O N T E N T S i v A ppe ndix A : U sing t he i nt era ct ive f l at pa ne l on- s cr ee n displa y men u 5 1 Ac c ess in g t he o n - s c r e e n disp lay me nu 5 1 C h a n gin g s etti n g s in t h.
Chapter 1 1 Cha pte r 1: Welcom e Abo u t y ou r ro om s y s t e m 1 Fe atur e s 2 Integ ra t ion wit h L y nc 2 Simp le s t ar tup 2 Auto ma t ic s ha rin g of v i d e o a n d au d io 2 C o llab or a.
C H A P T E R 1 Wel come 2 U s in g t h e inst a lled L y nc Roo m Sy s t e m s oft w ar e, you can star t a me eting a nd con ne c t w it h othe r in d iv idu als o r mee t ing r o o ms w it h a s ing le t ap o n t he co nso le or the in t er act iv e f lat p an els.
C H A P T E R 1 Wel come 3 C om p on en ts You r r o om s y s tem c on s is t s o f t he follo w ing ma jor co mp o n e n t s : Par t no. D e s c ript i on Small Me di um La rge SBI D 80 7 0 i-G 4 SMA.
C H A P T E R 1 Wel come 4 Ly nc ap pli an c e Th e Lync a pp lian c e includ esLyn c R oo m Sy s t em s o ft w a r e as w e ll a s SMAR T Pro du c t D river s .
C H A P T E R 1 Wel come 5 Spe a k e rs Th e s pe aker s t ra nsmit au dio fr o m re mote p a r ti c ip an t s du rin g a me e t in g. The r oo m sy s t em’s a u d io- p r o c e s s ing fe a t u r e s elimin ate ech o s an d in- ro om a u d io f e ed b a c k .
C H A P T E R 1 Wel come 6 C om p ar ing s m all , m e di u m a nd la rg e ro oms Th e S MAR T R o om Sy s t em c om e s in t hr ee siz es: Sma ll ( SR S-L YN C - S) Me diu m ( SR S-L YN C - M).
C H A P T E R 1 Wel come 7 Th is gu ide is in ten de d f or in dividu als w h o a r e r esp o n s ible for in s t a lling a nd ma inta in ing r o om sy s t ems in t h e ir or g a n is atio n s . Othe r do c um e n t a t io n an d r eso u r c e s ar e availa ble for in dividu a ls w h o u s e r o om sy s t ems.
C H A P T E R 1 Wel come 8 D ep loy m e n t an d remot e m an ag emen t in st ruc tio ns Micro s oft pr ovide s do c ume n t a t ion o n h ow to de plo y Lyn c s oft w ar e an d r e mo tely ma n a g e.
Chapter 2 9 Cha pte r 2: Inst alling you r roo m system ’s ha rdwa re Th is c ha pter is inte n d e d for inst alle rs. Befo r e the y inst all t he ro o m s y s t em’s h ar dwa r e, i n s t a lle.
C H A P T E R 2 Instal li ng y o ur r oom sy stem’s hard wa r e 10 l C h o o s e an a p p r o pr ia t e loca t io n f o r the r oo m sy s t em: o D o n o t inst all t he r oo m sy s t em in a loca t ion wh e r e a do o r o r g a t e c o u ld hit it.
Chapter 3 11 Cha pte r 3: Con figu rin g you r ro om system ’s soft war e Befo r e c o n f igu r ing yo u r r o om s y s tem’s s o f tw a r e 1 1 Tu rn ing o n y ou r ro om s y s tem f or the fir .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 12 l You h a v e t h e ne c e s s a r y infor ma t io n t o c o n ne c t t he r oo m s y s t em t o t he L y n c S e r v e r , in c l.
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 13 2 . Pre s s t he Input Selec t bu t ton o n the in t er act iv e f lat p an el’s f r o n t c on t ro l p a n e l u ntil t he in p u t s ou rce is H D MI 3/PC .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 14 3 . Con f ig ur e the in t er act iv e f lat p an els’ on - s c r e e n d is pla y men us: R oom Pro c e dur e Sma ll ( w it ho u t the tab le micro ph on e u p g r a d e k it ) a .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 15 To co nf i gure L y nc Room Sys te m sof t wa re f i rs t - run inst allat i on s et tings 1 .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 16 3 . If y ou ’re co nfig u r ing th e s o f tw a r e for a small ro om w it h o ut t he tab le mic ro p h on e u p gr a d e k it , sele c t U s e the ca mer a mi cr opho ne a nd the n c lic k O K .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 17 6 . Clic k OK in Con t ro l Pan e l a nd the n c lic k OK in seco n d d ialo gu e bo x . Th e Lync a pp lian c e c he c k s t h e d is pla y c on f igu ra t ion : o If t he re ar e ma jor er r or s , a d i a lo g ue b o x a pp e a r s .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 18 6 . Se lect Obt a i n D NS s er v e r add re ss a ut oma t i c a l l y . O R Sele c t U se th e fo l l owing DN S se rv er add re .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 19 3 . F o r e a c h inte r a c t iv e f lat p an el, d o the follo w i n g : a . Se lect t he in t er act iv e f lat p an el f ro m the list a n d t h e n c lic k N e x t . b . Se lect Produc t i s be i ng se t up f or th e firs t time an d t he n c lic k N ex t .
C H A P T E R 3 Co nfigur ing your r oo m s ys tem ’ s softwar e 20 6 . Clic k OK . SMAR T Sett ing s c lose s . 7 . Con t in ue to the n ext pr oced ur e . Mak ing a tes t call To mak e a te st c all 1 . Clic k Ly nc Set t i ngs a nd th e n c lic k Mak e a Tes t C all .
Chapter 4 21 Cha pte r 4: Using you r ro om system Sc he d ulin g me e t in gs 2 1 Tu rn ing o n y ou r ro om s y s tem 2 2 St ar ti n g me eting s a n d w hite bo a r d s e s s ion s 2 2 Ma na gin g .
C H A P T E R 4 Usi ng your r oom sy stem 22 4 . If ap pr o p r iate , make t h e me eting p rivate s o t ha t pa rtic ipa n t s must en t er a p ass w o r d t o join : a . Clic k Me et ing Opt i ons . Th e Lync Me eting O ptio n s d ialo gu e bo x ap pe ar s .
C H A P T E R 4 Usi ng your r oom sy stem 23 N O T E If t he r o o m s y s t em’s sc he du le do esn’t a pp ea r or u pd a t e c o r r e c t ly , t he re m igh t be a n is s ue wit h the con ne c .
C H A P T E R 4 Usi ng your r oom sy stem 24 3 . Pr ess Em a i l W hite boa rd w he n d o n e t o e ma il the whiteb oa r d f ile. Manag in g meetings u sing t h e console Th e c on s ole e na ble s user s to man ag e t he m e e t in g an d t h e r o o m s y s t em f ea t u r es.
C H A P T E R 4 Usi ng your r oom sy stem 25 Ta b C ont e nt s A c t i ons D is p lay D is p lay o ption s for the r o o m s y s t e m’s inte r acti v e fl a t p a n els l In s mall an d med ium r o.
C H A P T E R 4 Usi ng your r oom sy stem 26 B ut ton Pr oc edu re Ema il W hite b o ar d Ema il the whiteb oa r d f ile. L e a v e Me eting D is c o nn e c t t he r oo m s y s t em f ro m t he L y nc me eting ( s ee En din g mee t ing s o n p a g e 2 8) .
C H A P T E R 4 Usi ng your r oom sy stem 27 To sha re a Po w er P o int file, the u s er clic k s Pre s e nt at i on in Lyn c s oft w ar e a n d t h en se le c t s Pow e rPoint .
C H A P T E R 4 Usi ng your r oom sy stem 28 En di ng meeting s At t he e nd o f t he me etin g , user s c an p re s s Lea ve Me e t i ng o n t he con s ole to d is c on ne c t t he r oo m sy s t em f r om the Lyn c me e t in g . Th e Lync m e e t ing e n d s w he n a ll p ar t ic ipa nts h a v e le ft .
Chapter 5 29 Cha pte r 5: Ma i nta i nin g your r oom syst em R e c o mme nd ed too ls 3 0 Tu rn ing o f f y ou r ro om s y s t em 3 1 U p d a t ing so f t w a r e a n d f irm w a r e 3 1 Ma intain in.
C H A P T E R 5 Maintai ning y o ur r oom sy stem 30 Rec ommende d tools Th e f ollo w ing a re r ecom me nd ed too ls t ha t p r o f e s s ion a l, t ra ine d inst alle rs a nd IT spe c ialist s sho .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 31 Turnin g off y o ur ro o m sy st em Fo r s ome m a inte n a n c e pr o c ed u r e s , y ou n ee d t o t ur n off y ou r ro o m s y s t em. To tu rn of f y our roo m sy s t em 1 . O n t he co n s o le, p re s s O pt i ons a n d t h e n p r e s s R es ta rt .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 32 Maintaini ng the interact ive f l at p an el s C o mp l e t e t h e f o llowing ta s k s on a r eg ula r ba s is to main t ain you r r o o m s y s .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 33 3 . T y p e t h e r o o m s y s t em ad min is t r ato r a c c o u n t ’s user n am e a n d p a s s w or d a nd th e n p r e s s EN TER . Th e S e t ti n g s s c r e e n ap p e ar s . 4 . Pr ess OEM S e t t i ngs a nd th e n p r e s s S MAR T B oa rd Set tings .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 34 O rie nt at ing t he i nte ra ct ive f la t pa ne ls Typically, y ou n ee d t o or ien t ate the in t er act iv e f lat p an els d u r ing in it ial c on f igu ra t io n on ly (see C o n f igu r in g SMAR T S e t ti n g s o n pa ge 1 8 ) .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 35 C lea ni ng t he s cr ee ns Fo llow t he s e instru c t ion s t o c le an th e in t e r a c t iv e f lat p an els’ s c r e e n s w it ho ut d a ma gin g t he ir a n t i- g lar e c o atin g o r oth e r p r o d u c t c omp on e n t s .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 36 C A U T I O N l D o n ot use c omp re s s e d air to c lea n t h e c am e r a w ind ows or b or de r s .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 37 4 . If t he sc r e en co n d e nsa ti o n d oe s n ’t evap or a t e , c on t act S MAR T Sup po r t ( smar t t ech .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 38 3 . Dep loy the kic k s t an d s by p u s h ing th e m up a nd towar d s t he w all. N O T E W he n y ou ’v e c om p le t e d y ou r ma in t .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 39 You n e ed to c lea n t he c am e r a le n s o n ly if t h er e is vi s ib le a c c u mu la t ion o f d u s t . U s e a c an is t er of in e r t g as o r a blo w e r bu lb t o b low th e d u s t o f f o f t h e le n s .
C H A P T E R 5 Maintai ning y o ur r oom sy stem 40 Remov i ng a nd transpor t ing your ro om sy st em WARNING O n ly pr ofess ion a l, t ra ine d inst alle rs sho uld r em ove y o u r r o om s y s tem.
Chapter 6 41 Cha pte r 6: T ro uble sho otin g you r ro om system R e s o lv ing h ar d w ar e is s u es 4 1 L o c a t in g s er ia l n umb er s 42 L o c a t in g po w er a n d s t atu s ligh t s .
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 42 L oc at in g se ria l nu m b er s Each o f the majo r c o mp on en t s of you r r o o m s y s t em h as a s e r ial n um b e r .
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 43 N o. Compone nt Light 1 I n t e r a c t iv e f lat p an el Power 2 I n t e r a c t iv e f lat p an el To uch s y s t em s t a tus 3 C on .
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 44 Po wer lig h t Touc h syst em st at u s lig h t In t e ract ive f lat p an el st a t u s Issu es So lu t io n s Sol i d amber Off Standby m ode T he intera cti ve flat panel doesn’ t tur n o n wh en you enter the r oo m.
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 45 Po wer lig h t Touc h syst em st at u s lig h t In t e ract ive f lat p an el st a t u s Issu es So lu t io n s T he image is unstabl e or unfoc us ed. Sec ur e th e H D MI cabl e at both c onne cti on po ints .
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 46 R es o lv in g iss ue s w ith th e co ns ole U s e t h e f o llowing ta b le t o r e s o lv e is s ue s w ith y ou r ro om s y s t e m’s c on s ole .
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 47 Vid eo cap t u re lig h t Service lig h t Ca m e ra st at u s I ssu e s So lu t io n s Re d Gr een O n but not captur ing v ideo T he camer a’s v ideo output does n’ t appear even though i t s houl d.
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 48 Po wer lig h t Sp eake r st at u s Is su es So l u t i o n s On O n You’re una ble to hear s ound. l Un mute the audio in L ync Room Sy s tem softwa r e. l T ur n up th e v o lume in L ync Room Sy s tem softwa r e.
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 49 Res olving sof tw a re iss ue s If t he L y n c R oo m Sy s t e m s oft w ar e c ale nd ar d o e s n’t a pp ea r on th e c o n s o le a.
C H A P T E R 6 T r o ubles h ooting y our r oom sy stem 50 5 . Pr ess Ma k e a Te st Call an d t he n f o llow the o n- s c re en in s t r u c t ion s t o t est c all f un c t ion s . O R Pre s s Te st Mee t N ow an d t h e n f o llow the o n- s c re en in s t ru c t io ns to t est s er v er co nn e c t io ns a n d v id eo fu n c t io n s .
Appendix A 51 A pp end ix A : Using the in ter active flat p an el on -scr ee n displa y men u Ac c ess in g t he o n - s c r e e n disp lay me nu 5 1 C h a n gin g s etti n g s in t he o n- s c re e .
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 52 To re pl ac e ba t t e ries in the r e mot e c ont rol 1 . Pr ess t he tab o n t h e un d e r s ide o f t he r em o t e c o n t r o l a nd the n op en th e c o v e r .
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 53 Opt i o n Valu es F u n ct io n No t es ( if a n y) BRIGHT NESS 0–1 00 Sets the overall br ightness of th e i mage and bac kground You c an mod ify thi s op tion on l y if y ou sel ect USER i n PICT UR E MODE .
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 54 Opt i o n Valu es F u n ct io n No t es ( if a n y) IN BRI GHT LU X 100–1 000 S ets th e i ll u minanc e l e vel for br ightl y li t r ooms ( i n l u x) You c an mod ify thi s op tion on l y if y ou sel ect AMB IEN T i n PICT UR E MODE .
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 55 Opt i o n Valu es F u n ct io n No t es ( if a n y) RI GHT SPEA KER ON OFF Enables or dis ab l es the r ight s peak er Do n’t change thi s option f r om its defaul t val ue.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 56 Opt i o n Valu es F u n ct io n No t es ( if a n y) MONIT OR ID 1–10 0 Sets the i n ter a cti ve flat p anel’ s I D T his option is n’t a ppli cable to the SMART R oom Sy stem.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 57 Opt i o n Valu es F u n ct io n No t es ( if a n y) USB SET T I NG USB1 VGA 1 VG A2 DVI HD M I1 HD M I2 HD M I3/.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 58 Opt i o n Valu es F u n ct i o n No t es ( i f a n y) In Bright 1–100 Sets the image brightness for br ightl y li t r ooms You c an mod ify thi s op tion on l y if y ou sel ect Am b ien t i n Pi cture Mode .
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 59 Opt i o n Valu es F u n ct i o n No t es ( i f a n y) Sk y Co l our -5 –5 Sets th e pr efer r ed c olour val u.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 60 Opt i o n Valu es F u n ct i o n No t es ( i f a n y) Sc r een [N /A] S how s the curr ent i nput type T his option only pr ovi de s i nfor mation. You’ r e un able to modify i t.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 61 Opt i o n Valu es F u n ct i o n No t es ( i f a n y) Audi o In 2 HD M I3/PC HD M I1 HD M I2 DPORT DVI- D VG A C.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 62 Opt i o n Valu es F u n ct i o n No t es ( i f a n y) Sl e ep T imer 10–24 0 Off Speci fies the amount of i na.
A P P E N D I X A Usi ng the i nt er acti ve flat p anel o n- sc r een dis play menu 63 Opt i o n Valu es F u n ct i o n No t es ( i f a n y) Re ady State Br i ghtne ss 0–100 Sets the br ightness of the we l come s creen T his option is n’t a ppli cabl e to the SMART R oom Sy stem.
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Appendix B 65 A pp end ix B : Rese tting th e r oo m system t o fact or y defa ults Th is ap p en d ix expla ins h o w t o re s et the r oo m s y s t em t o f act o r y de f au lt s . In most s it ua t ion s , y o u s h o uld r e s e t t he r oo m s y s t em f ro m the Se t t ing s s c re en .
A P P E N D I X B Re setti n g the roo m s ys tem to factory de faults 66 To re se t the r oom sy st e m fr om the BI OS 1 . Con n e c t a U S B k e y b o ar d t o the L y nc a p p lian c e. 2 . T u r n o n t h e r o o m s y s t em using th e p owe r s w it c h loca t e d o n t h e bo t tom of the in t er act iv e f lat p a n e l.
Appendix C 67 A pp end ix C: Har dwa re e nviro nm enta l com pliance SMAR T Te c hn o log ies sup po rts glo ba l e f for t s t o e n s ur e tha t ele c t r o n ic eq uip men t is ma nu f act ur e d , s old a nd d is po s ed o f in a s afe an d en v iro n me n tally f rie nd ly man ne r .
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Ind ex 69 A a c c e s s o r ies 5 a d h o c mee t ing s 23 a d min is t r a tor a c c ou nts 15 a ir c o n ditio nin g 1 0 , 36 a mb ien t li g h t in g 5 3 a n n o t a t io ns 2 6 a u d io con f igu .
I N D E X 70 F fact or y de f a u lt s 65 fi e ld o f v iew 4 fi r mwar e up da t es 3 1 fl a s h ligh t s 3 0 G g a ller y o f pa r t ic ipa n t s 25 g a t e s 1 0 g la s s c lea ne r 35 , 38 g u e s.
I N D E X 71 Micro s oft Lync R oo m Sy s t em soft w ar e See Lync R oo m Sy s t em soft w ar e Micro s oft Ou t loo k 21 Micro s oft Power Poin t 2, 2 6 mo use 11 mu t e 25 N n e t w o r k r e q.
I N D E X 72 T tab le mic ro ph on e up g r a d e k it 5 tap e mea s ur e s 30 test c alls 2 0 , 4 9 ti n t 53 , 58 too ls , re c omm e n d ed 3 0 tou c h pa ne ls Se e inter a c t iv e f lat p an.
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SM ART T e chn olo gies sma r t t ech.co m/suppo r t sma r t t ech.co m/c ont act suppor t.
An important point after buying a device Smart Technologies SRS-LYNC-S (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Smart Technologies SRS-LYNC-S yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Smart Technologies SRS-LYNC-S - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Smart Technologies SRS-LYNC-S you will learn all the available features of the product, as well as information on its operation. The information that you get Smart Technologies SRS-LYNC-S will certainly help you make a decision on the purchase.
If you already are a holder of Smart Technologies SRS-LYNC-S, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Smart Technologies SRS-LYNC-S.
However, one of the most important roles played by the user manual is to help in solving problems with Smart Technologies SRS-LYNC-S. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Smart Technologies SRS-LYNC-S along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
