Instruction/ maintenance manual of the product HDX Systems Polycom
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User ’ s Guide for P olycom HDX S ystems V ersion 1.0 November 2006 Edition 3725-23978-001/A.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION ii Trademark Information Polycom®, th e Polycom logo des ign, and ViewStation® are regist ered trademarks of Polycom, Inc., and MGC™, People+Content™, People On Content™, VS4000™, and VSX™ are trademarks of Polycom, Inc.
Contents Using the Remote Control .................................................................... 2 Calling and Answering .......................................................................... 3 Answering a Video Ca ll .......................
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION iv Using Microsoft LCS Featur es with Video Calls ................................... 29 Adding and Removing Mi crosoft LCS Contac ts ...............................
User ’ s Guide for P olycom HDX S ystems This guide includes overview information that you may find helpful when you’re just starting to learn about video conferencing or when you have experience, but you need a quick refresher. Polycom® HDX sys te ms can be customized to show only those op tions used in your organization.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 2 Using the Remote Control You use the remote control to place calls, adjust the volume, navigate screens, and select options. If you need to enter text, you can press number buttons using the text-entry method commonly used with cell phones.
C ALLING AND A NSWERING © Polycom, Inc. 3 Calling and Answering Answering a Video Call The Polycom HDX system can answer incoming calls in one of these ways: The system prompts you to answer the calls manually. The system answers incoming calls automaticall y.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 4 Extension – If you need to dial an extension (E.164 address), enter the extension in the second entry field. If your system is not configured with a second entry field, you can enter the extension when the gateway prompts you.
C ALLING AND A NSWERING © Polycom, Inc. 5 Calling from the Directory The directory is a list of sites stored locally on the Polycom HDX system. If the system is registered with a global di rectory, the di rectory also includes entries from the global directory.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 6 Types of Calls You Can Make Depending on your system configuration, you may be able to make calls using ISDN, IP, SIP, or V.35. The following table li sts some possi bl e call combinations.
C ALLING AND A NSWERING © Polycom, Inc. 7 Placing Audio-only Calls and Adding Audio-only Sites You may be able to use your Polycom HDX system to place an audio-only call or add an audio-only call to a video conference.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 8 Ending an Audio-only Call To hang up from an audio-only call: 1. Press Hang Up on the remote control. 2. Select the audio-only site from the Hang Up screen to hang up the call.
C ONTROLLING W HAT Y OU S EE © Polycom, Inc. 9 To adjust a camera using the remote control: 1. Press Near or Far to select either near-site or far-site control. During a multipoint call being hosted by a system in the call, you can only adjust a camera at the far site that is currently speaking.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 10 To store a preset: 1. If you are in a call, press Near or Far , then choose a near-site or far-site camera or other video source.
C ONTROLLING W HAT Y OU S EE © Polycom, Inc. 11 Enabling Dual Monitor Emulation Depending on your system configuration, you may be able to set your system for Dual Mo nitor Emulation (also called split-screen vie wing). With Dua l Monitor Emulation, you can see both the near and far sites on one monitor.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 12 Showing, Moving, and Turning Off the PIP Your system may be configured to disp lay a P icture-in-Pict ure (PIP) wind ow. During a call on a single-monitor system, the PIP displays what your main camera is sending to the far site.
C ONTROLLING W HAT Y OU H EAR © Polycom, Inc. 13 4. Scroll to PIP , press , and select one of these settings: Select this setting… To show the PIP… Camera When you press any of the camera control buttons. On On connection and during the call. Off Only when you press Display on the remote control.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 14 Enjoying Stereo Audio in Video Calls If your video conferencing room is configured to use stereo sound, the left and right microphone inputs are configured during system setup.
S HOWING C ONTENT © Polycom, Inc. 15 To start showing content: 1. On the computer, start the Polycom People+Content IP appli cation. 2. Enter the IP address of your video conferencing system and the meeting password, if one is set. 3. Click Connect .
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 16 To start showing content: 1. Make sure the computer is connected and powere d on.
S HOWING C ONTENT © Polycom, Inc. 17 To stop showing a document, object , videotape, or DVD in a call: 1. Press Camera on the remote control. 2. Select the main camera. 3. Press on the remote control. Showing Content with People On Content The People On Content™ option allows yo u to show yourself on top of content that you are sharing.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 18 Working with Directory Entries The directory on your Polycom HDX system stores dialing information that helps you make calls quickly and easily.
W ORKING WITH D IRECTORY E NTR IES © Polycom, Inc. 19 Adding, Editing, and Deleting Directory Entries You can create entries for point-to-point calls and multipoint calls and save them in the Polycom HDX system’s directory. To add a single-site entry to the directory: 1.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 20 3. Add numbe rs to this multi ple-site entry in o ne of these ways: Select , then Directory , and select entries from the directory. Add entries manually.
W ORKING WITH D IRECTORY E NTR IES © Polycom, Inc. 21 To delete a group: 1. Press Directory on the remote control. 2. Select Group . 3. Select Edit Groups . 4. Scroll to the group name you want to delete and then select Delete . When you delete a gro up, all entries in tha t group are deleted.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 22 Including Multiple Sites in Calls Your system may be configured to participate in multipoint calls. During a multipoint call, multiple sites can see and hear each other.
I NCLUDING M ULTIPLE S ITES IN C A LLS © Polycom, Inc. 23 To place a multipoint call using a multiple-site directory entry: 1. Press Directory on the remote control. 2. Find the mult iple-site entr y in the direct ory list. 3. Press Call to place the call.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 24 About Multipoint Viewing Modes What you see during a multipoint call can vary depending on how the Polycom HDX system is configured, the number of sites participating, and whether content is shared.
I NCLUDING M ULTIPLE S ITES IN C A LLS © Polycom, Inc. 25 Controlling How the System Answers Multipoint Calls 1. Select System from the Place a Call screen. 2. Select User Settings from the System screen. 3. Scroll to the Auto Answer Multipoint Video fi el d and select one of the following: Select this… To do this… No Answer calls manually.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 26 To use the chair control options when you are in a multipoint call: 1. On a computer, open a web browser. 2. In the browser address line, ente r the system’s IP address, for example, http://10.
C HANGING THE W AY C ALLS A RE A NSWERED © Polycom, Inc. 27 Changing the Way Calls Are Answered Your system administrator may have configured the system to let you choose the way incoming calls are handled. Temporarily Refusing Calls If you do not wish to be disturbed by calls, you can refuse incoming calls with the Do Not Disturb feature.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 28 4. If you want to automatically answer incoming multipoint calls, scroll to Auto Answer Multipoint Video , press on the remote control and select Yes . 5. Press Home to save your change and return to the home screen.
U SING M ICROSOFT LCS F EATURES WITH V IDEO C ALLS © Polycom, Inc. 29 Using Microsoft LCS Features with Video Calls Depending on how your system is configured, you may be able to use the Microsoft ® LCS (Live Communications Server) contact list feature.
U SER ’ S G UIDE FOR P OLYCOM HDX S YSTEMS WWW . POLYCOM . COM / VIDEODOCUMENTATION 30 Customizing Your Workspace You can customize what you see on the screen, depending on how your system is configured. Allowing the Far Site to Control Your Camera Depending on your system configuration, you can allow the far site to control your camera.
C USTOMIZING Y OUR W ORKSPACE © Polycom, Inc. 31 To enable audio confirmation: 1. Select System from the Place a Call screen. 2. Select User Settings from the System screen. 3. Select Next to see more settings. 4. Scroll to Keypad Audio Confirmation and press on the remote control to enable the option.
An important point after buying a device Polycom HDX Systems (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Polycom HDX Systems yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Polycom HDX Systems - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Polycom HDX Systems you will learn all the available features of the product, as well as information on its operation. The information that you get Polycom HDX Systems will certainly help you make a decision on the purchase.
If you already are a holder of Polycom HDX Systems, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Polycom HDX Systems.
However, one of the most important roles played by the user manual is to help in solving problems with Polycom HDX Systems. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Polycom HDX Systems along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
