Instruction/ maintenance manual of the product Word 2004 Microsoft
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Ohio University Computer Services Center July, 2004 Microsoft Word 2003 Reference Guide _____________ _______________ ______________ Computer Services’ Central Technology Services http://www.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 2 Select A Paragraph 1. Place the mouse pointer arrow in t he left margin, in front of t he paragraph of text you want to select. (The I beam will become a North East arro w.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 3 Format Painter to Copy Text Formatting The format painter tool allows you to copy all character formatting to newly selected text.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 4 Insert WordArt to Enhance Text 1. From the Insert menu, trace to Picture and select WordArt . 2. Click to select the desired WordArt style and click OK .
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 5 2. From the Format menu, select Paragraph .
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 6 Insert a Section Break Sometimes sections of long docume nts must be formatted differently. In order to setup different formatting f or different parts of th e document, you mus t divide the document into sections.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 7 1. From the View menu, select Header and Footer . 2. To create a different header or footer on the first page, click the Page Setup button.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 8 5. Click the Same as Previous button in the header and footer tool bar to turn it off. (It’s turne d on by default) . 6. Click the Insert Page Number button or highlight the existing page number you want to modify.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 9 5. Under Formatting , specify the desired formatting options ( font , font style , size , alignment , etc.). 6. Click the Add to Template checkbox.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 10 A floating pic ture has empty corner handles (shaped like circles). An inline picture is surrounded by a b lack bounding box with black corner handles.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 11 Print Preview You may view how the document will look when printed by viewing it in print preview. 1. From the File menu, select Print Preview .
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 12 open Microsoft Word’s dic tionary and automatically begin se arching for possible spelling or grammatical errors.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 13 Insert a Row or Column To insert a row (tab le, column, or cells). 1. Click to place your insertion point where you want to insert a row.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 14 4. In the Preview Pane, verify your selecti ons. 5. Click OK . The Mail Merge Wizard Mail merge is a feature used to create letters, envelopes, and labels.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 15 the mail merge toolbar, to insert the merge fields manually. 17. Click the insertion poin t where you want to insert the greeting line .
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 16 block and select a spec ific address block format and click OK . Or you may click the Insert Merge Fields button in the mail merge toolbar, to insert the merge fields manually.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 17 14. Click Address block and select a specific address block format and click OK . Or you may click the Insert Merge Fields button in the mail merge toolbar, to insert the merge fields manually.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 18 Use Find When you ar e working with a long document it can be time cons uming to find a specific word or words. The find feat ure will help you locate specific text within the document.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 19 Use Numbered Lists 1. Highlight the text that is to be numbered. 2. Click the Numbering button, in the formatting tool bar. To apply additional numbering fo rmatting: 1.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 20 6. To view footno tes, from the View menu, select Print Layout and scroll down to the bottom of the pa ge. To view endn otes, go to the final page of the document.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 21 Track Changes The track changes feature keeps track of the text you add or delete in a doc ument. This feature is helpful when editing a document because you can specify a different color for text that is inserted and deleted.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 22 Unprotect Documents for Tracked Changes 1. From the Tools menu, select Un p rotect Document . 2. Enter the password an d click OK .
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 23 Compare Versions You may want to compare two document versions. The difference betw een the two document versions appear as revision marks in the original doc ument.
_____________ _______________ ______________ Computer Services’ Central Technology Services http://www.ohi o.edu/cts 24 4. By default, your temp late will be saved in Microsoft Word’s General Templates folder. 5. Click Save . Open a Template 1. From the File menu, select New .
An important point after buying a device Microsoft Word 2004 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Microsoft Word 2004 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Microsoft Word 2004 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Microsoft Word 2004 you will learn all the available features of the product, as well as information on its operation. The information that you get Microsoft Word 2004 will certainly help you make a decision on the purchase.
If you already are a holder of Microsoft Word 2004, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Microsoft Word 2004.
However, one of the most important roles played by the user manual is to help in solving problems with Microsoft Word 2004. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Microsoft Word 2004 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
