Instruction/ maintenance manual of the product Word 2002 Microsoft
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Advanced MS Word Microsoft Word 2002 (XP) Be g innin g Intermediate Advanced Version 2.
© Focus Training Solutions.
Table of Contents Unit 1: Templates .................................................................................................... 5 Introduction to Templates ......................................................................................
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1 Cha p ter 1: Tem p lates Unit 1: Templates Every document in MS Word is based on a template . Templates are a great way to standardize formatting for similar or related documents. Introduction to Templates A template contains the structure and tools for shapin g the style and page layout of finished documents.
Word built-in templates Word has many built-in templates that you can use. To access built-in templates: 1 Click File Î New to open the New Document task pane.
1 Cha p ter 1: Tem p lates Creating a template You can create your own templates based on a ne w Word docum ent, an existing template, or from scratch. Creating a template based on an existing document One of the simplest ways to create a template is to first design a regular Word document and then save the file as a .
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2 Chapter 2: Working with Sections Unit 2: Working with Sections Word provides options to create a variety of different layouts and f ormats within long documents. By dividing a d ocument into sections , you can limit formatting choices to individual portions of the document.
10 Viewing section breaks It is necessary to view a section break when yo u are customizing sections. Breaks are hidden in documents by default. To view a section break , click the Show/Hide icon ( ) on the Standard toolbar. First section. Section Break Second secti on with different formatting than the first section.
2 Chapter 2: Working with Sections Customizing sections This section provides instructions for custom izing sections once you have made the section break. Changing a section’s orientation You can set up a single document so that portions of it are either landscape or portrait.
Columns You can create columns in the middle of a page by dividing the page into conti nuous sections. 1 Place the cursor where you want to start the new section with the columns. 2 Click Insert Æ Break . 3 In the Section break types section of the Break dialog box, click Continuous .
2 Chapter 2: Working with Sections Customized headers and footers Document headers and footers are more than decoration. Using a combination of section breaks and headers/footers, you can help readers navigate your document by clearly labeling each section or chapter.
14 If you are creating different headers for each section, you want to turn off the Same a s Previous feature for each section that you want to co ntain a header or footer that differs the section directly preceding it. 3 Locate the Header and Footer toolbar, which appears everytime the headers and footer are in an editable state.
3 Chapter 3: Referencing Unit 3: Referencing Readers need help navigating longer documents. Word’s referencing tools ma ke it easy to create a document where readers can access the information they need quickly and easily. Overview of referencing Refencencing involves first determining what information your readers will want to locate quickly.
16 3 In the Cross-reference dialog box, click the Reference Type down arrow and select the type of reference you want to refer to. See the table above for an explanation of each choice. 4 In the Insert reference to field , select what you want Word to insert into the document, like the page number of the item.
3 Chapter 3: Referencing Focus Training Solutions 17 Creating bookmarks To bookmark text to use as a cross-reference: 1 Select the text you would like to bookmark. 2 Click Insert Æ Bookmark . 3 In the Bookmark name field, enter the name of the bookm ark.
Creating a Table of Contents (TOC) The table of contents is dependent on heading styles . By default, Word recognizes its built-in heading styles as table of contents entries. In order to quickly create an effective table of contents, use Word’s built-in heading st yles or styles based on them.
3 Chapter 3: Referencing Choosing a table of contents style You do not have to use the standard TOC style. You can choose a different style if you wish. To select a different style: 1 Place the insertion point where you want the table of contents to appear.
20 Customizing the table of contents There will be times when you will want to cu stomize a table of contents. There are two customizable elements in a table of contents: } Heading styles associated w.
3 Chapter 3: Referencing Focus Training Solutions 21 8 In the Index and Tables dialog box, click the settings and the Print Preview to ensure that the table appears the way you want it to appear.
8 In the Modify Style dialog box, make any necessary changes to the selected TOC style. Modify the selected TOC style as you would any other style. 9 Repeat steps 7 and 8 until you are finished m odifying styles. 10 Click OK to close the Modify Style dialog box.
3 Chapter 3: Referencing Updating the table of contents If you make changes to a document, it may be necessary to update the table of contents to because the headings have fallen on a differen t page. To update a table of contents: 1 Click the table of contents to select it.
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4 Chapter 4: Macros Unit 4: Macros A macro is a series of commands and instructions that are grouped together as a single command. For example, suppose you have a complex table that you would like to repeat throughout your docum ent, but it requires sever al steps to create and format.
26 5 Click OK to close the Record Macro dialog box. Step 2: Recording the macro After you close the Record Macro dialog box, recording immediately begins and the Stop Recording toolbar appears. 1 Once recording has begun, perform the t asks you want included in the macro.
5 Chapter 5: Forms Unit 5: Forms Forms are documents that require input from readers. You can create a fill-in-the blanks form with text boxes, check boxes, drop-down lists. You can use any of Word’s regular formatting tools to design a form. Usually, once the fo rm is created, it is saved as a template.
Managing form fields A critical element in creating a form is the Forms toolbar. You can access the Forms toolbar by clicking View Æ Toolbars Æ Forms . The table below explains the function of each icon in the toolbar. Forms toolbar Button Name Description Edit box Adds a text field at the insertion point.
5 Chapter 5: Forms Creating a simple form 1 Design the document you want to use a form. 2 You must use the Forms toolbar to create forms. Open the Forms toolbar by clicking View Æ Toolbars Æ Forms . 3 Click where you want a specific type of field to go in the document.
30 Protecting forms and making fields active Before you can view and use a form the way a user will, you must protect the form. When a form is protected, the fields are essentially “loc ked” in place so that no further changes can be made to the form, other than user input into the form fields.
6 Chapter 6: Customizing Word Unit 6: Customizing MS Word Advanced Word users usually customize the soft ware to speed up routine tasks. This section goes over some of the ways to make Word more convenient to use . Viewing and modifying user options One way to modify Word is through the Options dialog box.
32 Specifying a default location for saving files 1 Click Tools Æ Options . 2 Click the File Locations tab. 3 Click the file type you want to modify from the File types list. 4 Click Modify . 5 In the Modify location box, locate the directory you want as your de fault directory and click OK .
Customizing toolbars You can customize existing toolbars or create a few of your own. Modifying an exi sting toolbar 1 Click the Toolbar options arrow for the toolbar you w ant to modify. 2 Click Add or Remove buttons . 3 Click the name of the selected toolbar.
Creating custom toolbars There are several reasons to create a customized toolbar. For example, you can cr eate a toolbar comprised of buttons that you can use to quickly appl y a set of built-in or customized styles that you use regularly. To create a custom toolbar: 1 Click Tools Æ Customize .
Focus Training Solutions 35 Adding buttons to new toolbars 1 In the Customized dialog box, click the Commands tab. 2 In the Categories list, click the name of the category that contains the command you want to add to you new toolbar.
An important point after buying a device Microsoft Word 2002 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Microsoft Word 2002 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Microsoft Word 2002 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Microsoft Word 2002 you will learn all the available features of the product, as well as information on its operation. The information that you get Microsoft Word 2002 will certainly help you make a decision on the purchase.
If you already are a holder of Microsoft Word 2002, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Microsoft Word 2002.
However, one of the most important roles played by the user manual is to help in solving problems with Microsoft Word 2002. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Microsoft Word 2002 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
