Instruction/ maintenance manual of the product ECOSYS P4040dn/KL3 Kyocera
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OPERA TION GUIDE q PRINT EC OSY S P4040dn.
Preface Thank you for purchasing the ECOSYS P4040dn. This Operation Guide is intended to help you operate the mach ine correctly , perform routine maintenance, and t ake simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Included Guides The following guides are supplied with the machine. Refer to them as necessary . Product Library disc Quick Guide Describes the procedures for installation of the machine. Safety Guide Provides safety and cautionary information for the installation and use of the machine.
Safety Conventions in This Guide The sections of this guide and part s of the machine marked with symbols are safety warnings meant to protect the user , other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below .
i Contents Legal and Safety Information ................ ................ ................... .................... ................ ........... ........... .....................iii 1 Machine Parts Components at the Front/Right of the Printer ... .....
ii USB Keyboard ................ ................ ................ ................... ................. ................ .............. ............ ............ ........ 6-5 Network ....... ................. ................ ................... ....
iii Le gal and Saf ety Info r mation Notice on Sof tware SOFTW ARE USED WITH THIS PRINTER MUST SUPPOR T THE PRINTER'S EMULA TION MODE. The printer is factory- set to emulate the PCL. Notice The information in this guide is subject to change without notif ication.
iv License Agreement s GPL/LGPL This product contains GPL (http://www .gnu.org/licenses/gpl .html) and/or LGPL (http://www .gnu.org/licenses/lgpl.html) software as part of it s firmware. Y ou can get the source code, and you are permitted to copy , redistribute and modify it under the terms of GPL/LGPL.
v 1 Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer . 2 Redistributions in binary form must reproduce the above c opyright notice, this list of conditions and the following disclaimer in the documentation and/or othe r materials provided with the distribution.
vi Monotype Imaging License Agreement 1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as well as the UFST Software.
vii Energy Saving Control Function T o reduce energy consumption while in a waiting state, the device comes equipped with an energy saving control function for switching to a Sleep Mode where power consumption is automatically reduced to a minimum after a cert ain amount of time elapses since th e device was last used.
viii Energy S t ar (ENERGY ST AR ® ) We have determined as a p articipating company in the International Energy S tar Program that this product is compliant with the standards laid out in the Internationa l Energy S tar Program.
ix Cautions when Handling Consumables Do not attempt to incinerate parts which cont ain toner . Dangerous sparks may cause burns. Keep parts which cont ain toner out of the reach of children. If toner happens to spill from part s which contain toner , avoid inhalation and ingestion, as well as contact with your eyes and skin.
x Laser Safety (Europe) Laser radiation could be hazardous to the human body . For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover . In the normal operation of the product by user , no radiation can leak from the machine.
xi About the Operation Guide This Operation Guide has the following chapters: Chapter 1 - Machine Parts This chapter explains the names of part s. Chapter 2 - Preparation before Use This chapter explains the preparations and settings necessary before use and the method for loading p aper .
xii.
1-1 1 Mac hine P ar ts This chapter contain s explanations on the following topics: Component s at the Front/Right of the Printer .............................................. ..................................... .. 1-2 Component s at the Front/Left of the Printer .
Machine Parts 1-2 Component s at the Front/Right of the Printer 1 Paper S topper 2 T op T ray 3 Paper Width Guides (MP tray) 4 MP (Multi-Purpose) T ray 5 Support T ray Section of the MP Tr ay 6 Casset.
1-3 Machine Part s Internal Component s 1 T op Cover 2 T oner Container 3 Lock Lever 4 Front Cover 5 Duplex Front Cover 6 Developer Unit 7 Registration Roller 8 Paper Width Guides 9 Cassette Cover 10 .
Machine Parts 1-4 Component s at the Rear of the Printer 1 Option Interface Slot 2 Network Interface Connector 3 USB Port (For Card Authentication Kit) 4 USB Interface Connector 5 Interface Cover 6 Po.
1-5 Machine Part s Operation Panel 1 Ready Indicator 2 Data Indicator 3 Attention Indicator 4 Message Display 5 [Left Select] Ke y 6 [Logout] Key 7[ M e n u ] Key 8 [Back] Key 9 Numeric Keys 10 [Right.
Machine Parts 1-6.
2-1 2 P r epar a tion bef or e Use This chapter contain s explanations on the following topics: Changing Network Interface Parameters..................................................................................... ..... ... 2-2 Printing a St atus Page .
Preparation before Use 2-2 Changing Network Interface Parameters This printer supports TCP/IP (IPv4), TCP/IP (IPv6), IPP , SSL Server and the IPSec protocols and Security Level. The table below shows the items required for each of the settings. Configure the printer's network parameters as appr opriate for your PC and your network environment.
2-3 Preparation before Use Network Settings This section explains the settings for when DHCP is used or when an IP Address is entered while TCP(IPv4) is selected. For details of the settings, refer to Network (Network settings) on p age 4-57 . Also, for how to use the Menu Selection System, refer to Using the Menu Selection System on page 4-7 .
Preparation before Use 2-4 Checking that TCP/IP is On This is an explanation of the method for setting for IPv4, but TCP/IP should also be On when setting for IPv6. 4 Select TCP/IP Settings and press [OK] . The TCP/IP Settings menu screen appears. 5 Press or to select TCP/IP .
2-5 Preparation before Use 14 Press [OK] . The DHCP setting is set and the IPv4 Setting menu reappears. Entering the IP address If DHCP is set to Off , enter the IP Address manually . 15 Press or to select IP Address . 16 Press [OK] . The IP Address screen appears.
Preparation before Use 2-6 Entering the Default Gateway When DHCP is set to Off , enter the Default Gateway manually . 23 Press or to select Default Gateway . 24 Press [OK] . The Default Gateway screen appears. 25 Use the numeric keys or press or to set the default gateway .
2-7 Preparation before Use Inst alling Sof tware Ensure the printer is plugged in and connected to the PC bef ore installing the printer driver and utilities from the Product Library disk. Sof tware The following software can be inst alled from the provided Product Library disk.
Preparation before Use 2-8 2 Click View License Agreement and read t he License Agreement. Click Accept . 3 Select Express Install t ab. 4 Select the device to be installed. Y ou can also select Use host name for port name and set to use the host name of the standard TCP/IP port.
2-9 Preparation before Use 7 Finish the installation. When Y our software is ready to use appears, you can use the software. T o print a test page, click the Print a test p age check box and select the machine. Click Finish to exit the wizard. If a system restart message appears, rest art the computer by following the screen prompts.
Preparation before Use 2-10 5 Select the device to be installed and driver to be installed, and then click the arrow button to move it to the Product s to Install list. 6 Select the utility to be installed, and then click the arrow button to move it to the Product s to Insta ll list.
2-11 Preparation before Use Uninst alling the Software Perform the following procedure to delete the Software from your computer . 1 Click Start button on the Windows and then select All Programs , Kyocera , and Uninst all Kyocera Product Library to display the Uninstall Wizard.
Preparation before Use 2-12 3 Double-click OS X 10.5 or higher . 4 Double-click Kyocera OS X 10.5+ . 5 The printer driver installation program st arts up. 6 Install the printer driver as directed by the instructions in the installation sof tware. This completes the printer driver installation.
2-13 Preparation before Use 8 Click the plus symbol ( + ) to add the installed printer driver . 9 Select Default and click the item that appears in Name . Select the driver in Use and click Add . 10 Select the options available for the machine and click OK .
Preparation before Use 2-14 S t atus Monitor The S tatus Monitor monitors the printer st atus and provides an ongoing reporting function. Accessing the St atus Monitor The S tatus Monitor also start s up when printing is started. Exiting the S tat us Monitor Use either of the methods listed below to exit the S tatus Monitor .
2-15 Preparation before Use Printing Progress T ab The status of the print jobs is displayed. Select a job on the job list and it can be canceled using the menu displayed with a right-click. Paper T ray St atus T ab Information is displayed about the paper in the printer and about the amount of paper remaining.
Preparation before Use 2-16 St atus Monitor Contex t Menu The following menu is displayed when the settings icon is clicked. • Command Center RX If the printer is connected to a TCP/IP network and has it s own IP address, use a web browser to access the Command Center RX to modify or confirm the network settings.
2-17 Preparation before Use S t atus Monitor Notification Settings The S tatus Monitor settings and event list details are displayed. Select whether notification is performed when an error in the event list occurs. 1 Select Enable event notification .
Preparation before Use 2-18 Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name.
2-19 Preparation before Use 3 Select a category from the navigation bar on the lef t of the screen. Changing Security Settings This section explains how to change the security settings. 1 Launch your Web browser . 2 In the address or location bar , enter the machine's IP address or the host name.
Preparation before Use 2-20 Changing Device Information Change the device information of the machine. 1 Launch your Web browser . 2 In the address or location bar , enter the machine's IP address or the host name. 3 Log in with administrator privileges.
2-21 Preparation before Use 1 Launch your Web browser . 2 In the address or location bar , enter the machine's IP address or the host name. 3 Log in with administrator privileges. The factory default setting for the default user with administrator privileges is shown below .
Preparation before Use 2-22 7 Enter "SMTP" and "E-mai l Send Settings" items. 8 Click Submit . Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Check that SMTP Protoc ol is set to On .
2-23 Preparation before Use Creating a New Custom Box Y ou can register a custom box from Command Center RX. 1 Launch your Web browser . 2 In the address or location bar , enter the machine's IP address or the host name. 3 From the Document Box menu, click Custom Box .
Preparation before Use 2-24 3 From the Document Box menu, click Custom Box . 4 Click the number or name of the Cu stom Box in which the document is stored. 5 Select the checkbox of the document to be printed. 6 Click Print . For settings that are configurable, refer to Command Center RX User Guide .
2-25 Preparation before Use Power On/Off Power On 1 Press the Power switch. IMPORT ANT When turning of f the power switch, do not turn on the power switch again immediate ly . Wait mor e than 5 seconds, and then turn on the power switch. Power Off 1 Make sure that the Dat a indicator is off, then press the Power switch.
Preparation before Use 2-26 Energy Saver Function Sleep For Europe When the set time (factory setting is 1 minute) elapses af ter the printer is last used, the printer automatically enters sleep mode. The message display backlight and light s turn off to minimi ze power consumption.
2-27 Preparation before Use In case of not using the printer for an exten ded period of time CAUTION Remove p aper from the cassettes and seal it in th e p aper storage bag to protect it from humidity . CAUTION If this printer will be left unused for an extend ed period (e.
Preparation before Use 2-28 Loading Paper The following explains the procedure for loading paper in the cassette and the MP tray . Loading Paper into the Cassette The cassettes can hold plain paper , recycled paper or color paper . Cassette 1 to 5 hold up to 500 sheets of pla in paper (80 g/m ² ).
2-29 Preparation before Use 4 Adjust the position of the paper wid th guides located on the left and right sides of the cassette. Press the paper wid th adjusting tab and slide the guides to the paper size required. 5 Adjust the paper length guide to the p aper size required.
Preparation before Use 2-30 If you are going to use paper that is longer than A4-R, pull the cassette out until it stops at t he back and then adjust the paper length guide to the paper size required. 6 T urn the Paper Size Dial so that the size of the paper you are going to use appears in the Paper Size Window .
2-31 Preparation before Use 7 Load the paper in the cassette. 8 Close the cassette cover . 9 Insert the paper cassette into the slot in the machine. Push it straight in as far as it will go. 10 Select the media type (plain, recycled, etc.) loaded in the cassette.
Preparation before Use 2-32 Loading Paper into the MP (Multi-Purpose) T ray The multi purpose tray will hold up to 100 sheets of A4 plain paper (80 g/m²) or up to 20 sheets of A3 plain paper (80 g/m²). For details of the supported p aper sizes, refer to Selecting the Right Paper on page A-18 .
2-33 Preparation before Use 3 Pull out the support tray section of the MP tray . 4 Adjust the position of the paper guides on th e MP tray . S tandard paper sizes are marked on the MP tray . For standard paper sizes, slide the paper wid th guides to the corresponding mark.
Preparation before Use 2-34 Loading Envelopes 5 envelopes may be loaded in the multi purpose tray . Acceptable enve lope sizes are as follows. When you load envelopes or Hagaki (cardstock) in the multi purpose tray Load envelope with the print side facing up.
2-35 Preparation before Use Paper stopper When using paper larger than A4-R/Letter-R, open the paper stopper as shown in the figure..
Preparation before Use 2-36.
3-1 3P r i n t i n g This chapter contain s explanations on the following topics: Printing from Applications .................................................................. ................................... ............... 3-2 Canceling a Printing Job .
Printi ng 3-2 Printing from Applications This section provides basic instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. T o print the document from applications, install the printer driver on your computer from the supplied Product Library disk.
3-3 Printing Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings.
Printi ng 3-4 Printing on Non-st andard Sized Paper When cardstock or an envelope is loaded in the Multi Purpose Tr ay , set the paper size and type and then register the paper size on the Basic tab of the print settings screen in the printer driver .
3-5 Printing Printer Driver Help The printer driver in cludes Help. T o learn more about print se ttings, displa y the printer driv er pri nt settings screen and disp lay Help using either of the method s explained below . • Click the ? button in the upper right corner of the screen and then click the item you want to know about.
Printi ng 3-6 Printing Functions This section explains the useful functions which can be set with the Printer Driver . For more information, refer to the Printer Driver User Guide . Half S peed Mode (Printer Driver Settings) Half speed mode reduces the print speed to half the rated speed.
3-7 Printing ThinPrint Activation (Optional Feature) This printer can select whether or not to communicate using ThinPrint. For more details on operation, refer to Op Functions (Optional application settings) on page 4-133 .
Printi ng 3-8.
4-1 4 Opera tion P anel This chapter contain s explanations on the following topics: Message Display ................... .................................................... ......................................... .................... 4-2 Keys .....
Operation Panel 4-2 Message Display Messages indicating the status of the various printer operations are displayed on the message display . St atus Information Error Codes For information on error code and errors where the printer requires the operator's attention, refer to Error Messages on page 8-5 .
4-3 Operation Panel Indicators in Message Display Ready , Dat a, and Attention Indicators The following indicators light during normal operation and w henever the printer need s attention. Depending on the status of lighting, each indicator has the following meaning: Indicator Description Flashing.
Operation Panel 4-4 Keys The operation panel keys are used to configure the printer operation. Note that cert ain keys have a secondary function. Cancel Key This key is used to: • Cancel a printing job. • S top the alarm sound. Canceling a Printing Job 1 While the printer displays Processing.
4-5 Operation Panel Arrow Keys • The four arrow keys are used in the menu system to access an item or enter numeric values. OK Key • Finalize settings of numeric values and other selections. Numeric Keys • Enter numbers and symbols. Clear Key • Clears entered numbers and characters.
Operation Panel 4-6 Lef t Select Key / Right Select Key • These keys only function when the respective key tabs are shown in the message display . Pressing the key executes the function shown in the message display . Pressing the key executes the function shown in the message display .
4-7 Operation Panel Using the Menu Selection System Menu Selection System This section explains how to use the menu selection system. [Menu] on the operation panel allows you to use the menu to configure the printer settings to your specific needs. Settings can be made when Ready to print.
Operation Panel 4-8 Selecting a Menu The mode selection menu is hierarchical. Press , , or to display the desired menu. • If [ a ] appears in the top-right of the screen, you can use.
4-9 Operation Panel Setting a Mode Selection Menu This section explains the setting procedures used for each menu item in the mode selection menu. 1 While the printer displays Ready to print. , Please wait. and Processing. , press [Menu] . The mode selection menu is displayed.
Operation Panel 4-10 Report These are the settings for printing reports and sendin g the J ob Log History . The options available in the Report menu are as follows: • Report Print...4-10 • Job Log History (Sending Job Log History)...4-16 1 Press [Menu] .
4-11 Operation Panel Menu Map Sample Note It is possible to use the numeric keys to enter the Menu number and display the settings required. e.g.: Displaying the Menu Map printing menu 1 Press [Menu] . 2 Press [1] on the Numeric Keys. The Report menu appears.
Operation Panel 4-12 St atus Page (Printing a printer's st atus page) Y ou can check the printer's current status and option setting s by printing a status page. 1 In the Report Print menu, press or to select Stat us Page . 2 Press [OK] .
4-13 Operation Panel 1 Firmware V ersion This item shows the version and release date of the printer firmware. 2 Printer Settings Information This item shows various printer settings for hardware-rela.
Operation Panel 4-14 8 Page Information This shows counter information. T otal printed page count and total pag e count of each paper size. 9 Dat a Sanitization The status of the Dat a Sanitization implementation is displayed. 10 Consumable St atus This item shows the approximate level of remaining toner .
4-15 Operation Panel RAM File List (Printing a lis t of the files on the RAM disk) This allows you to print a list of the files on the RAM disk. 1 In the Report Print menu, press or to select R AM File List . 2 Press [OK] . A confirmation message is displayed.
Operation Panel 4-16 Job Log History (Sending Job Log History) This sets the sending of the Job Log History . The options available in the Job Log History menu are as follows: • Auto Sending (Automatic Sending of Job Log History)...4-16 • Send History (Sending job log history).
4-17 Operation Panel 8 Press [OK] . The Auto Sending menu appears. When Auto Sending is set to On in step 5, the setting for Jobs is displayed. 9 Press or to select Jobs . 10 Press [OK] . The Jobs screen appears. 11 Use the numeric keys or press or to specify the number of job log histories.
Operation Panel 4-18 Destination (Setti ng the destination) Set the destination to which log histor ies are sent. Only E-mail address can be set. The options available in the Destination menu are as follows: • Address Entry (Entering an e-mail address).
4-19 Operation Panel 3 T o edit the destination, press [OK] . 4 Press or to select Edit . 5 Press [OK] . 6 Enter the address using the numeric keys. 7 Press [OK] . 8 T o delete the destination, press [OK] . 9 Press or to select Delete .
Operation Panel 4-20 3 Enter the subject using the numeric keys. 4 Press [OK] . The subject is set and the Job Log History menu reappears. Personal Info. (Persona l information setting) Select whether to include personal information in the jo b log. 1 In the Job Log History menu, press or to select Personal Info.
4-21 Operation Panel USB Memory (USB memory selection) This specifies the settings for removing the USB memory and printing USB memory content. The USB Memory menu automatically appears when you inst all the USB memory . The options available in the USB Memory menu are as follows: • Print File (Printing and checking the files in the USB memory).
Operation Panel 4-22 Press or to select a folder and then press [OK] . The folders and files in the selected folder are displayed. Print File (Printing the selected file) Y ou can use this to specify printing for files in the USB memory .
4-23 Operation Panel Print Function Settings When printing, the print settings can be changed. Options available in Print Function Settings are as follows: • Quiet Mode (Selecting the Quiet Mode)...4-23 • Duplex (Setting the duplex printing)...4-23 • EcoPrint (Selecting the EcoPrint mode).
Operation Panel 4-24 4 Press or to select the desired duplex printing mode. The message display toggles through the following: Off (default) Bind Long Edge Bind Short Edge Selecting Off disables duplex printing. 5 Press [OK] . The duplex printing mode is set and the Function menu reappears.
4-25 Operation Panel 5 Press [OK] . The Additional Info. screen appears. 6 Press or to select from the additional information that can be set for the file name. The following settings can be selected. • None (No additional information is added.
Operation Panel 4-26 7 Press [OK] . Register the address and the Function menu reappears. Encrypted PDF (Enter ing the PDF p assword) The password of a PDF file can be entered. 1 In the Copies menu or the Paper Source menu, press [Function] ( [Right Select] ).
4-27 Operation Panel 5 Press [OK] . The TIFF/JPEG Size setting is set and the Function menu reappears. XPS FitT o Page (Adjusting th e XPS file pr int out size) Select On in this setting to enlarge or reduce XPS files to fit the printable area during printing.
Operation Panel 4-28 Pressing [OK] twice while file or folder details are displayed returns you to the Print File menu. Remove Me mory (Remov ing the USB memory) Allows you to remove a USB memory device. 1 In the USB Memory menu, press or to select Remove Memory .
4-29 Operation Panel Counter (V iewing the counter value) This only displays the total number of p ages printed. Y ou cannot change the displayed number . 1 Press [Menu] . 2 Press or to select Counter . 3 Press [OK] . The Counter menu screen appears.
Operation Panel 4-30 Paper Settings This sets the p aper size and type for the MP tray and cassettes from which paper is supplied. The options available in Paper Settings are as follows: • MP T ray Set. (MP tray settings)...4-30 • Cassette (1 to 5) Set.
4-31 Operation Panel 4 Press [OK] . The Paper Size screen appears listing the paper sizes that can be supplied from the MP tray . The available paper sizes are as follows: Envelope #10 Envelope #9 Env.
Operation Panel 4-32 2 Press [OK] . The MP Tray Set. menu screen appears. 3 Press or to select Media Type . 4 Press [OK] . The Media Type screen appears listing the media types that can be supplied from the MP tray .
4-33 Operation Panel Setting the cassette p aper size T o set the standard sizes for the paper cassette, load the p aper and turn the paper size dial so that the size of the paper you are going to use appears in the paper size window .
Operation Panel 4-34 Setting the non-st andard paper size T o set the non-standard sizes (sizes other than A3, A4-R, A4, A5-R, B4 and B5-R), the following operations are necessary . • Selecting the Size Dial Setting...4-34 • Other Paper Size (Setting the Paper Size from the Operation Panel).
4-35 Operation Panel Oficio II 8K 16K ISO B5 Custom (#1): Only be used in Cassette 1. 5 Press or to select the desired paper size. 6 Press [OK] . The paper size for the cassette is set and the Cassette # Set. menu screen reappears. If you selected Custom in step 4, use the procedure below to specify the paper length and width.
Operation Panel 4-36 4 Press [OK] . The Measurement menu screen appears. 5 Press or to select the paper size units and then press [OK] . The unit for entering the paper size is set and the Custom PaperSize menu screen reappears. 6 Press or to select Size Entry(Y) .
4-37 Operation Panel Media T ype Set. (Paper type settings) Y ou can set the paper thickness by selecting a paper weight. This allows you to set the paper thickness for each of the media types that can be used on the printer .
Operation Panel 4-38 2 Press [OK] . The Media Type Set. screen appears listing the media types that can used with the printer . 3 Press or to select the media type for which you want to set the paper weight. 4 Press [OK] . A menu for the selected media is displayed.
4-39 Operation Panel 6 Press [OK] . The Paper Weight screen appears listing the paper weights that can used with the printer . 7 Press or to select the desired paper weight. 8 Press [OK] . The paper weight is set and the custom p aper screen reappears.
Operation Panel 4-40 4 Press [OK] . A menu for the selected media is displayed. 5 Press or to select Name Entry . 6 Press [OK] . The Name Entry screen appears. 7 Use the numeric keys to enter the name to display for the custom paper . 8 Press [OK] .
4-41 Operation Panel Print Settings These settings specify the following printing parameters: paper feed source, p aper feed mode, duplex printing, override A4/ L TR, emulation mode, print quality , and setting pagination. The options available in Print Settings are as follows: • Paper Source (Selecting the paper feed source).
Operation Panel 4-42 Auto Cass. Change (Auto Cassette Change setting) Y ou can select the following actions when the paper runs out in the p aper source while printing. 1 In the Print Settings menu, press or to select Auto Cass.Change . 2 Press [OK] .
4-43 Operation Panel Paper Feed Mode (Setting the p aper feed source) This mode specifies how the paper should be fed once the p aper feed source and paper type have been chosen. If Auto is selected, the printer searches for a paper feed sourc e that matches the paper size and type, and paper is then delivered from that source.
Operation Panel 4-44 Binding Modes Binding refers to the manner in which printed pages of p aper are joined together (by gluing, stitching, etc.) in book form.
4-45 Operation Panel Override A4/L TR (Overriding di fference between A4 and Letter) When the Override A4/LTR is turned On using the operation panel, the printe r ignores the d ifference between A4 and Letter paper sizes.
Operation Panel 4-46 KPDL Error Rpt. (Pri nting KPDL errors) The printer can print error descriptions when printing erro r occurs during KPDL emula tion. The default setting differs depending on the countries or regions. 1 In the Print Settings menu, press or to select Emulation Set.
4-47 Operation Panel Font (Selecting the default font) Y ou can select the default font. The default font can be one of the internal font s or a font that is downloaded to the printer memory or stored on SD card, or SSD. In this menu, you can also set the type and pitch for Courier and Letter Gothic.
Operation Panel 4-48 The letter before the number indicates the location of the font, as shown below . I: Internal font S: Soft (downloaded) font M: Fonts in optional SD card H: Fonts in RAM disk or optional SSD 10 Press [OK] . The default font is set and the Font menu reappears.
4-49 Operation Panel 6 Press [OK] . The font size is set and the Font menu reappears. Character Pitch Y ou can set the character pitch for fixed fonts. 1 In the Print Settings menu, press or to select Font . 2 Press [OK] . The Font menu screen appears.
Operation Panel 4-50 Print Quality (Setting print quality) In Print Quality menus, you can set the KI R mode, EcoPrint mode, and other settings. The options available in Print Quality are as follows: • KIR (Selecting the KIR mode)...4-50 • EcoPrint (Selecting the EcoPrint mode).
4-51 Operation Panel Print Resolution (Selecti ng the Print Resolution) Y ou can set the default print resolution in four ways: 300dpi , 600dpi , Fast1200 and Fine1200 . The clarity of printed characters and graphics becomes sharper in this order . 1 In the Print Quality menu, press or to select Print Resolution .
Operation Panel 4-52 Page Setting (Setting p agination) Y ou can use the Page Setting menu to set the number of c opies, the page orientation and other p agination settings. The options available in Page Setting are as follows: • Copies (Number of copies).
4-53 Operation Panel 2 Press [OK] . The Reduced Print screen appears. Reduced Print is displayed as follows. Source Size : This is the p aper size before the reduction. This must be the same as the paper size set in the print dat a. T arget Size / Reduction Ratio : This is the paper size after reduction or the reduction ratio.
Operation Panel 4-54 4 Press to select T arget Size / Reduction Ratio and move the position being entered. 5 Press or to change to the T arget Size required. Only the T arget Size / Reduction Ratio changes. 6 Press [OK] . The Reduced Print is set and the Page Setting menu reappears.
4-55 Operation Panel CR Action (Carriage-Return) This procedure instructs the printer what to do when it receives a carriage return code (0DH). • CR Only: A carriage-return is performed (Default). • LF and CR: A linefeed and carriage return are performed.
Operation Panel 4-56 2 Press [OK] . The TIFF/JPEG Size screen appears. The options available in TIFF/JPEG Size are as follows: • Paper Size (default) Images are resized so that they fill the p aper size when printed. • Image Resolution Image files are printed at the resolution specified in the resolution information.
4-57 Operation Panel Network (Network settings) This printer supports TCP/IP and TCP/IP (IPv6) protocols. IP is an abbreviation for Internet Protocol. This printer routinel y uses the TCP/IP (IPv4) protocol, but provides a sep arate setting for the next-generation IP , IPv6.
Operation Panel 4-58 IPv4 Setting (TCP/IP IPv4 settings) This selects the settings for TCP/IP (IPv4). 1 In the TCP/IP Settings menu, press or to select IPv4 Setting . 2 Press [OK] . The IPv4 Setting menu screen appears. The options available in the TCP/IP (IPv4) settings are as follows: • DHCP (DHCP setting).
4-59 Operation Panel 3 Press or to select whether Auto-IP is enabled. 4 Press [OK] . The Auto-IP setting is set and the IPv4 Setting menu reappears.
Operation Panel 4-60 3 Use the numeric keys or press or to set the subnet mask. Y ou can set any value between 000 and 255. Increase or reduce the figures by pressing or . Use and to move the position being entered, which is shown highlighted.
4-61 Operation Panel 2 Press [OK] . The Bonjour screen appears. 3 Press or to select whether automatic detection is enabled. 4 Press [OK] . The automatic detection setting is set and the IPv4 Setting menu reappears. IPv6 Setting (TCP/IP IPv6 settings) This selects the settings for TCP/IP (IPv6).
Operation Panel 4-62 TCP/IP (IPv6) (Enable/ disable TCP/IP (IPv6)) This specified whether TCP/IP (IPv6) is used. 1 In the IPv6 Setting menu, press or to select TCP/ IP(IPv6) . 2 Press [OK] . The TCP/IP(IPv6) screen appears. 3 Press or to select whether TCP/IP (IPv6) is enabled.
4-63 Operation Panel Protocol Det ail (Det ailed settings for the network protocol) This selects the settings for Protocol Detail. Use the procedure below . 1 In the TCP/IP Settings menu, press or to select Protocol Detail . 2 Press [OK] . The Protocol Detail menu screen appears.
Operation Panel 4-64 Rest art Network (Restart ing the network card) After all network related settings have been done, rest art the network card of the device. This is mandatory to make the settings effective. 1 In the Network menu, press or to select Restart Network .
4-65 Operation Panel Optional Network (Optional Network settings) This selects the settings for the optional Network Interfac e Kit (IB-50) or Wireless Network Interface Kit (IB-51). The options available in the Optional Network settings are as follows: • Wireless Network (Wireless network settings).
Operation Panel 4-66 8 Enter the Login Password using the numeric keys then press [OK] . The login screen reappears. 9 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the Optional Network menu appears showing a list of available options.
4-67 Operation Panel Quick Setup (Quick setup for the wireless network) When connecting to an access point which supports the automatic wireless network setup, you can select the connection settings using Quick Setup. 1 In the Wireless Network menu, press or to select Quick Setup .
Operation Panel 4-68 3 Press the automatic wireless network setup button on the access point. 4 Press [Next] ( [Right Select] ). The message Connecting.
4-69 Operation Panel 2 Press [OK] . The Custom Setup menu screen appears. The following operations are possible: • Netwk Name (SSID) (Registration of the access point's SSID) • Connection Mode (Switch between connection modes) • Channel (Channel settings) • Netwk Authentic.
Operation Panel 4-70 3 Enter the Channel number using the numeric keys, or . 4 Press [OK] . The Custom Setup menu reappears. Netwk Authentic. (Network Authen tication setting) This sets the authentication method to be used when connecting to an access point.
4-71 Operation Panel 2 Press [OK] . The Data Encryption screen appears. 3 Press or to select the desired encryption method. 4 Press [OK] . The Encryption menu reappears. WEP Key (WEP Key settings) This registers the WEP Key . 1 In the Encryption menu, press or to select WEP Key .
Operation Panel 4-72 4 Enter the Preshared Key using the numeric keys. 5 Press [OK] . The Encryption menu reappears. Basic (Basic settings for the op tional Network Interface Kit) This selects the basic settings for the optional Network Interface Kit (IB-50) or optional Wireless Network Interface Kit (IB- 51) network.
4-73 Operation Panel Netware (NetW are setting) NetW are is a PC-based network operating system specifically for servers. NetW are is a client-server system that operates by installing the NetW are OS on the server and dedicated client modules (NetW are clients) on the client machines (running MS-DOS, OS/2, Windows, etc.
Operation Panel 4-74 2 Press [OK] . The IPSec screen appears. 3 Press or to select whether IPSec is enabled. 4 Press [OK] . The IPSec setting is set and the Basic menu reappears. LAN Interface (LAN Interface setting) S pecify the settings for the LAN interface to be used.
4-75 Operation Panel 2 Press [OK] . A confirmation screen appears. 3 Press [Yes] ( [Lef t Select] ). The message Restarting... Please wait. appears and the network is restarted. Pressing [No] ( [Right Select] ) returns to the Basic menu without restarting the network.
Operation Panel 4-76 Device Common (Selecting/ Setting the common device) Selects/set s all the functions in this printer . The options available in Device Common are as follows: • Language (Selecting the message language)...4-76 • Def. Screen(Box) (Document Box default screen setting).
4-77 Operation Panel The optional languages are as follows: If you are using one of the optional languages, it is displayed in place of Português . 3 Press or to select the desired language. 4 Press [OK] . The language is set and the Device Common menu reappears.
Operation Panel 4-78 Date Setting (Date and time settings) Set the date and time. The date and time settings consist of the following items: • Date (date setting)...4-79 • T ime (time setting)...4-79 • Date Format (date format selection)...4-79 • T ime Zone (time difference setting).
4-79 Operation Panel 7 Enter the Login Password using the numeric keys then press [OK] . The login screen reappears. 8 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the Date Setting menu appears showing a list of available options.
Operation Panel 4-80 The following date format s can be selected: Month/Day/Year Day/Month/Year Year/Month/Day 4 Press [OK] . The date format is set and the Date Setting menu reappears. Time Zone (time difference setting) Set the time difference from GMT .
4-81 Operation Panel 2 Press [OK] . The Buzzer screen appears. Key Confirmation (Key c onfirmation tone setting) When On is selected in this setting, a tone sounds each time a key is used. The default setting is On . 1 In the Buzzer menu screen, press or to select Key Confirmation .
Operation Panel 4-82 Error (Error tone setting) When On is selected in this setting, a tone sounds when a problem such as running out of paper or a p aper jam occurs during printing. The default setting is On . 1 In the Buzzer menu screen, press or to select Error .
4-83 Operation Panel The options available in RAM Disk Setting are as follows: • RAM Disk Mode (Setting the RAM disk)...4-83 • RAM Disk Size (RAM disk size setting)...4-83 1 In the Device Common menu, press or to select RAM Disk Setting . 2 Press [OK] .
Operation Panel 4-84 Format SSD (Formatting the SSD) When an optional SSD is inserted into the printer for the first time, it must be formatted before use. This menu is displayed only when the SSD is installed on the printer . Use the procedure below to format the SSD.
4-85 Operation Panel 2 Press [OK] . The Display Bright. screen appears showing the available brightness settings. The list shows the following brightness settings: Darker -2 Darker -1 Normal 0 Lighter +1 Lighter +2 3 Press or to select the desired brightness.
Operation Panel 4-86 DuplexPaperError (Duplex pr inting error detection setting) If the error detection setting for duplex printing has been turned Display Error , and you attempt to print onto a paper size and paper type that cannot be used for duplex printing, the Duplex disabled error message will be displayed and printing will stop.
4-87 Operation Panel 3 Press or to select the setting for the paper-empty message to display . 4 Press [OK] . The display of MP T ray Empty is set and the Error Handling menu screen reappears. Ti me r S e t t i ng This specifies timer-related settings such as the automatic form-feed timeout and the timeout settings for Auto Sleep.
Operation Panel 4-88 6 Press [OK] . The Login Password entry screen is displayed. 7 Enter the Login Password using the numeric keys then press [OK] . The login screen reappears. 8 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the Timer Setting menu appears showing a list of available options.
4-89 Operation Panel Sleep Level Set. (S leep level setting) For Europe This sets whether or not the machine enters sleep mode for each function. 1 In the Timer Setting menu, press or to select Sleep Level Set. . 2 Press [OK] . The Sleep Level Set.
Operation Panel 4-90 Except for Europe There are two sleep modes with different levels of sleep: Quick Recovery and Energy Saver . Quick Recovery Mode: The recovery from the sleep mode is faster than when using Energy Saver mode. Energy Saver Mode: This makes it possible to reduce energy consumption even further than with Quick Recovery mode.
4-91 Operation Panel 9 Press or to select which function to set. 10 Press [OK] . The screen for the function selected is displayed. 11 Press or to select whether or not to use Energy Saver mode. Select On to set the Energy Saver mode. 12 Press [OK] .
Operation Panel 4-92 1 In the Timer Setting menu, press or to select Power Off Rule . 2 Press [OK] . The Power Off Rule menu screen appears. 3 Press or to select the condition to be set. 4 Press [OK] . The screen for the condition selected is displayed.
4-93 Operation Panel SD card error. Incorrect account ID. Account error. Cannot duplex print on this paper. Job Accounting restriction exceeded. No multi copies. USB memory error. Restricted by Job Accounting. Job not stored. For the procedure for setting the automatic error recovery time, refer to Err .
Operation Panel 4-94 2 Press [OK] . The FormFeed TimeOut screen appears. 3 Use the numeric keys or press or to set the form feed timeout delay . 4 Press [OK] . The form feed timeout setting is stored and the Timer Setting menu reappears. Disp.
4-95 Operation Panel 7 Enter the Login Password using the numeric keys then press [OK] . The login screen reappears. 8 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the Disp. Status/Log menu screen appears.
Operation Panel 4-96 2 Press [OK] . The Login screen appears. 3 With the Login User Name entry field selected, press [OK] . The Login User Name entry screen is displayed. 4 Enter the Login User Name using the numeric keys then press [OK] . The log in screen reappears.
4-97 Operation Panel 12 Press [OK] . The TonerAlert Level screen appears. 13 Press or to select TonerAlert Level . 14 Press [OK] . The TonerAlert Level screen appears. 15 Use the numeric keys or press or to set the level at which an alert will be displayed.
Operation Panel 4-98 Security (Security function setting) The security functions can be set up to protect printer operation and the print data. The options available in Security are as follows: • Network Security (Network security setting)...4-99 • I/F Block Set.
4-99 Operation Panel 9 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the Security menu screen appears. Network Security (Netwo rk security setting) Use this procedure to specify the security settings for each of the network protocols used.
Operation Panel 4-100 Enhanced WSD (Enha nced WSD setting) Set whether to use our proprietary web services. Network driver use this Enhanced WSD Web service. The default setting is On . 1 In the Network Security menu, press or to select Enhanced WSD .
4-101 Operation Panel SSL Setting (SSL Server setting) SSL (Secure Sockets Layer) refers to a protocol used to encrypt information sent and received over a network.
Operation Panel 4-102 2 Press [OK] . The Encryption screen appears. 3 Press or to select the encryption method to be used and then press [OK] .
4-103 Operation Panel HTTPS (SSL Server HTTPS setting) HTTPS (HyperT ext Tr ansfer Protocol Secure) is a protocol that adds SSL data encryption, message authentication and a digital signature function to the HTTP protocol used for dat a transfer between WWW servers and clients.
Operation Panel 4-104 4 Press [OK] . The Off/On screen appears. 5 Press or to select whether Thin Print is enabled. 6 Press [OK] . The Thin Print is set and the ThinPrint menu reappears. When Thin Print is set to On , the settings for Thin Print over SSL are displayed, so continue on and set these.
4-105 Operation Panel 1 In the Security menu, press or to select I/F Block Set. . 2 Press [OK] . The I/F Block Set. menu screen appears. USB Host (USB Port setting) This blocks and protects the USB Port (USB Host). The default setting is Unblock .
Operation Panel 4-106 Parallel I/F (Paral lel interface setting) This blocks and protects the p arallel interface. The default setting is Unblock . 1 In the I/F Block Set. menu, press or to select Parallel I/F . 2 Press [OK] . The Parallel I/F screen appears.
4-107 Operation Panel Dat a Security (Data Security setting) This is to change the Security Password, initialize on optional SSD and sanitizing the stored dat a. • SSD Initializ. (SSD Initialization setting)...4-107 • DataSanitization (Sanitizing the stored dat a).
Operation Panel 4-108 Security Passwd (Change the Secu rity Password) Change the Security Password. 1 In the SSD Initializ. menu, press or to select Security Passwd . 2 Press [OK] . The New Password entry screen appears. 3 Enter the new Security Password using the numeric keys.
4-109 Operation Panel Dat aSanitization (Sanitiz ing the stored data) This is to completely delete the address information registered on the machine and the stored image dat a. 1 In the Data Security menu, press or to select DataSanitization .
Operation Panel 4-110 User/Job Account (User Login Se tting/Job Account setting) It is possible to set User Login Administration and Job Accounting on this machine. User/ Job Account has the following items. • User Login Set. (User login setting)...
4-111 Operation Panel 5 Enter the Login User Name using the numeric keys then press [OK] . The log in screen reappears. 6 Press or to select the Login Password entry field. 7 Press [OK] . The Login Password entry screen is displayed. 8 Enter the Login Password using the numeric keys then press [OK] .
Operation Panel 4-112 User Login This enables user login administration. This switches t he User Login Administration On/Off and set s the authentication network server . 1 In the User Login Set. menu, press or to select User Login . 2 Press [OK] .
4-113 Operation Panel Server Type (Server type selection) Select the type of server for the authentication server . 1 In the Netwk Auth. Set menu, press or to select Server Type . 2 Press [OK] . The Server Type screen appears. The available server types are as follows: NTLM Kerberos Ext.
Operation Panel 4-114 3 Enter the port number using the numeric keys. 4 Press [OK] . The port number is registered and the Netwk Auth. Set menu reappears. Domain Name (Selectin g of Domain Name) Enter the domain name for the authentication server . 1 In the Netwk Auth.
4-115 Operation Panel 2 Press [OK] . The NW User Property menu screen appears. The options available in NW User Property are as follows: • Of f/On (Switching network user property acquisition On/Off)...4- 11 5 • Authenticat T ype (Authenticat type setting).
Operation Panel 4-116 Login/Logout Once you enable user login administration, a login user name and password entry screen appears each time you use this machine. Enter the user information registered on the netwo rk authentication server as the login user name and password.
4-117 Operation Panel Logout When the operations are finished, press [Logout] . The login screen reappears. Auto Logout Logout is automatically executed in the following cases: • When the power supp.
Operation Panel 4-118 5 Press or to select Login User Name . 6 Pressing [Edit] ( [Right Select] ). The screen for editing the Login User Name appears. 7 Change the Login User Name using the numeric keys and press [OK] . The Login User Name screen reappears.
4-119 Operation Panel 14 Pressing [Edit] ( [Right Select] ). The Address Entry screen appears. 15 Change the address using the numeric keys and press [OK] . The E- mailAddress screen reappears. To change the Account ID 16 Press or to select Account ID .
Operation Panel 4-120 2 Press [OK] . The Key Login screen appears. 3 Press or to select Permit or Prohibit . 4 Press [OK] . The ID Card Settings menu reappears.
4-121 Operation Panel Job Account.Set. (J ob Account setting) Job Accounting is a function that allows the number of pages used by each department to be managed through the use of entered account IDs. T o specify the Job Accounting settings, it is necessary to log in with an administrator's Login User Name and Login Password.
Operation Panel 4-122 8 Enter the Login Password using the numeric keys then press [OK] . The login screen reappears. 9 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the User/Job Account menu screen appears.
4-123 Operation Panel Account.(Local) (Job Accounting settings) Y ou can add, change and delete an account, set the restriction for each account, and count the number of pages printed. The options available in the [Account.(Local)] menu are as follows: • Account.
Operation Panel 4-124 3 Press or to select an account and then press [OK] . The Printed Pages/Counter Reset menu screen appears. 4 Press or to select Printed Pages . 5 Press [OK] . The Printed Pages menu list screen appears. 6 Press or to check the required counter display .
4-125 Operation Panel 1 In the Account.(Local) menu, press or to select Account. List . 2 Press [OK] . The Account. List menu appears showing a list of the registered accounts in ascending order . 3 Press [Add] ( [Right Select] ). The Account ID menu screen appears.
Operation Panel 4-126 5 T o edit an account ID, press or to select Account ID and then press [OK] . The Account ID menu screen appears. 6 Use the numeric keys to enter the new account ID. 7 Press [OK] . When account ID editing has been completed, the Detail/Edit menu screen appears.
4-127 Operation Panel 2 Press [OK] . The Account. List menu appears showing a list of the registered accounts in ascending order . 3 Press or to select the ID of the account to be deleted. 4 Press [OK] . A list of selection options appears. 5 Press or to select Delete and then press [OK] .
Operation Panel 4-128 Unknown ID Job (Operation settings for unknown IDs) This specifies the behavior for handling the jobs sent with unknown or unsent login user names or User ID. If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown.
4-129 Operation Panel 11 Press [OK] . The Unknown ID Job screen appears. • Reject (Not printed) • Permit (Printed) 12 Press or to select a setting and then press [OK] .
Operation Panel 4-130 Adjust/Maint. (Adjust/Maintenance selection/setting) Adjust/Maintenance is used to adjust the print quality and to carry out printer maintenance. The options available in Adjust/Maintenance are as follows: • Quiet Mode (Setting the Quiet Mode).
4-131 Operation Panel Each Job (Permission for settings for each jobs) It is possible to set the use of Quiet Mode for each job. Set whether or not to permit the setting for each job. 1 In the Quiet Mode menu screen, press or to select Each Job .
Operation Panel 4-132 Service Setting (f or Maintenanc e) IMPORT ANT Service Setting is primarily a menu used by service pe rsonnel for maintenance work .
4-133 Operation Panel Op Functions (Optional application settings) Y ou can use the optional applications inst alled on this machine. Application The applications listed below are installed on this machine.
Operation Panel 4-134 7 Press [OK] . The Login Password entry screen is displayed. 8 Enter the Login Password using the numeric keys then press [OK] . The login screen reappears. 9 Pressing [Login] ( [Right Select] ). If the entered Login User Name and Login Password are correct, the Op Functions menu appears.
4-135 Operation Panel 17 Press [OK] . 18 When the confirmation screen appears, press [Yes] ( [Left Select] ). IMPORT ANT If you change the date/tim e while using an applicatio n, you will no longer be abl e to use the application. Checking Application Det ails Use the procedure below to check the details of an application.
Operation Panel 4-136.
5-1 5 Document Bo x This chapter contain s explanations on the following topics: Document Box........................................................................... ........................................ ..................... 5-2 Custom Box ....
Document Box 5-2 Document Box The Document Box is a function for saving print data from a computer onto the memory on th e machine and then printing it by operating the operation panel. Press [Document Box] to display the Document Box menu. Document Box has the following functions.
5-3 Document Box Custom Box The Custom Box is a general-purpose box which allows the user to save print data on the printer's SSD and then re-use it whenever necessary . The transmission of data to save in the box is done with the printer driver .
Document Box 5-4 Custom Box operation (Box cr eation, editing and deletion) It is possible to create Custom Boxes and change Box settings. The following operations are possible: • Custom Box creation...5-4 • Editing and Deleting Custom Boxes...5-10 • Sorting the Custom Box list.
5-5 Document Box Detailed box settings Set the details of the Box when necessary . The items to set are different between when user login administration is not enabled, when user login administration .
Document Box 5-6 3 Enter the Box Name using the numeric keys. 4 Press [OK] . The Detail menu screen reappears. Owner (Owner settings) When user login administration is enabled, set the owner of the Bo x. If the owner is not set then the owner name is displayed as ----- .
5-7 Document Box 2 Press [Change] ( [Right Select] ). The Permiss ion screen appears. 3 Press or to select Shared or Private . 4 Press [OK] . The Detail menu screen reappears. Box Password (Box password setting) It is possible to set a password for a box and restrict the users who have access to it.
Document Box 5-8 2 Press [Edit] ( [Right Select] ). The Box Name Entry screen appears. 3 Use the numeric keys or press or to enter the Box Number . 4 Press [OK] . The Detail menu screen reappears. Usage Restrict. (Setting for m aximum possible capacity usage) It is possible to restrict the capacity of Boxes.
5-9 Document Box 4 Press [OK] . The Off/On screen appears. 5 Press or to select On or Off . 6 Press [OK] . The Auto File Del. menu screen reappears. 7 Press or to select Period . 8 Press [OK] . The Period screen appears. 9 Enter the number of days for storage using t he numeric keys, or .
Document Box 5-10 2 Press [Change] ( [Right Select] ). The Del. afterPrint screen appears. 3 Press or to select On or Off . 4 Press [OK] . The Detail menu screen reappears. Editing and Deleting Custom Boxes It is possible to change the detailed settings of the Custom Boxes and to delete Boxes.
5-11 Document Box Deleting Custom Boxes 1 In the file list screen, press [Menu] ( [Left Select] ). The Menu screen appears. 2 Press or to select Delete . 3 Press [OK] . A confirmation screen appears. 4 T o proceed with deleting the custom box, press [Yes] ( [Lef t Select] ).
Document Box 5-12 3 Press [OK] . The Search (No.) screen or the Search (Name) screen appears. Searching is possible using the methods below: • Searching with Box numbers...5-12 • Searching with Box names...5-12 Searching with Box numbers 1 In the Search(No.
5-13 Document Box 3 Press [OK] . The File Del. Time screen appears. 4 Use the numeric keys or press or to enter the hours and minutes. Press or to increase or decrease the figures. Use and to move the position being entered, which is shown highlighted.
Document Box 5-14 Select/Des elect All Files All files in the Custom Box are selected. 1 In the file list screen, press or to select All Files . 2 Press [Select] ( [Right Select] ). When there is a file not checked in the Custom Box, all files will be checkmarked.
5-15 Document Box Print a File (Ch anges to the print setti ngs) T o change the print settings for a file selected in a Custom Box and print it. 1 In the file list screen, select the item and press [OK] . The Print / Delete menu screen appears. 2 Press or to select Print(ChangeSet) .
Document Box 5-16 Quiet Mode (Selecting the Quiet Mode) Lower print speed for quiet processing. Select this mode when the running noise is uncomfortable. For det ails, refer to Quiet Mode (Setting the Quiet Mode) on page 4-130 . 1 In the Copies menu or the Paper Source menu, press [Function] ( [Right Select] ).
5-17 Document Box EcoPrint (Selecting th e EcoPrint mode) Set EcoPrint mode. For details, refer to EcoPrint (Selecting the EcoPrint mode) on page 4-50 . 1 In the Copies menu or the Paper Source menu, press [Function] ( [Right Select] ). The Function menu appears.
Document Box 5-18 • Date + Job No. (T o add the date and Job Number .) 7 Press [OK] . Register the file name and the Function menu reappears. JobFinish Notice (Settings for notif ication when jobs are finished) The end of a job is notified using E-mail.
5-19 Document Box 3 Press [OK] . The Del. after Print screen appears. 4 Press or to select the Del. after Print setting. 5 Press [OK] . The Del. after Print setting is set and the Function menu reappears. Delete a File Delete the file(s) selected in the Custom Box.
Document Box 5-20 4 Press or to select the destination Box. 5 Press [OK] . The message Completed. appears and the selected file(s) is/are moved. Check File Det ails Details for the file that is selected with the cursor will appear . 1 In the file list screen, select the file and press [Menu] ( [Lef t Select] ).
5-21 Document Box Job Box IMPORT AN T T o use the Job Box, an optional SSD must be installed in the printer . The RAM disk may also be used in the Proof-and-Hold and Private Print modes. Job Box is a print function that makes the Job Retention functi on possible.
Document Box 5-22 Procedure for pr inting using Job Box Follow the work flow below when using Job Box. S pecifying the Job Box from a computer and sending the print job ( page 5-30 ) ▼ Using the ope.
5-23 Document Box The following operations are possible: • Printing Additional Copies using Quick Copy/R emaining Copies of a Proof-and-Hold Job...5-23 • Select/Deselect All Files...5-23 • Print a File...5-24 • Deleting a Quick Copy/Proof-and-Hold Job.
Document Box 5-24 Print a File Print the file(s) selected in the Job Box. 1 In the file list screen, select the item and press [OK] . The Print / Delete menu screen appears. 2 Press or to select Print and press [OK] . The Copies menu screen appears.
5-25 Document Box Delete a File Delete the file(s) selected in the Job Box. 1 In the file list screen, select the item and press [OK] . The Print / Delete menu screen appears. 2 Press or to select Delete and press [OK] . A confirmation message is appears.
Document Box 5-26 4 Press [OK] . The printer displays a list of the jobs stored under the selected user name. 5 Press or to select the name of the job to be printed. When [Select] ( [Right Select] ) is pressed, the file is selected. A checkmark will be placed on the right of the selected file.
5-27 Document Box Deleting a Private/Stored Job Y ou can individually delete stored jobs by performing the fo llowing procedure. Jobs saved using Private Print will be automatically deleted when you turn the power off, or af ter printing, but jobs saved using S tored Job will not be deleted automatically .
Document Box 5-28 5 Press [Yes] ( [Left Select] ). Complete. appears and the printer deletes the selected job. Pressing [No] ( [Right Select] ) returns to the file list screen.
5-29 Document Box 4 Press or to select the desired Automatic Delete time. The list shows the following times: Off (automatic delete is not performed) 1 hour (deleted in 1 hour) 4 hours (deleted in 4 hours) 1 day (deleted on the next day) 1 week (deleted after one week) 5 Press [OK] .
Document Box 5-30 Computer Settings (Printer Driver) Use the procedure below to store data in a Custom Box or a Job Box. 1 From the application menu, select Print . The Print dialog box displays. 2 Click the drop down list of printer names. All the printers installed in Windows are listed.
6-1 6 Sta tus Menu This chapter contain s explanations on the following topics: Displaying the S t atus Menu Screen ................................................................................... ........... ....... 6-2 Job St atus ...............
Status Menu 6-2 Displaying the S t atus Menu Screen If Status is displayed at the left of the bottom row of the message displa y whilst the machine is printing or awaiting printing, it is possible to display the S tatus menu screen. Press [Status] ( [Lef t Select] ).
6-3 Status M enu Job S t atus It is possible to check the status of jobs printing or awaiting printing. In addition to the jobs printed from computers, it is also possible to check report s such as status pages and jobs printed directly from USB memory .
Status Menu 6-4 If the entire name shown as the Job Name will not fit on one line, pressing [Detail] ( [Right Select] ) changes to a 3-line name display . Pressing [OK] during 3-line name display returns you to single-line name display . Job Log Y ou can use the Job Log to check the history of jobs that have already finished printing.
6-5 Status M enu 3 Press or to select the name of the job whose details you want to view . 4 Press [Detail] ( [Right Select] ). The Detail screen appears. The detailed job log covers 6 p ages in all. Press to view to the next page or to return to the previous page.
Status Menu 6-6 Wireless Network When the optional wireless network interface kit is installed, it is possible to check the st atus of the wireless network. 1 In the Status menu, press or to select Wireless network . 2 Press [OK] . The status of the wireless network is displayed.
7-1 7 Maintenance This chapter contain s explanations on the following topics: T oner Cont ainer Replacement ............................................................ ........................................ .......... 7-2 Replacing the W aste T oner Box .
Maintenance 7-2 T oner Cont ainer Replacement The printer displays messages at two stages of toner usage: • When the printer becomes low on toner , the printer displays the message Toner is running out. as the first caution. Note the replacement is not always necessary at this stag e.
7-3 Maintenance Replacing the T oner Cont ainer This section explains how to replace the toner containers. When replacing the toner cont ainer , always replace the waste toner box at the same time. If this box is full, the printer may be damaged or contaminated by the waste toner that may spill over the box.
Maintenance 7-4 4 Put the old toner container in the plastic bag (cont ained in the toner kit) and discard it later according to the local code or regulations for waste disposal.
7-5 Maintenance 6 Shake the new toner container at least 10 times as shown in the figure in order to distribute the toner evenly inside the container . Do not press too firmly on the center of the toner container or touch the toner feed slot. 7 Set the new toner container in the printer as shown in the figure.
Maintenance 7-6 10 Close the top cover . Proceed to the next section. Note If the top cover (top tray) does not close, check that the new toner container is inst alled correctly (in step 7). After use, always dispose of the toner cont ainer and the waste toner box in accordance with Federal, S tate and Local rules and regulations.
7-7 Maintenance Replacing the W aste T oner Box Replace the waste toner box when the Waste toner box is full. message is displayed and when replacing the toner container . A new waste toner box is included with the toner kit. The waste toner box needs to be replaced before the printer will operate.
Maintenance 7-8 6 Insert the new waste toner box as shown in the figure. When the box is set correctly , it will snap into place. 7 Make sure that the waste toner box is correctly inserted an d close the lef t cover . After replacing the toner cont ainers and the waste toner box, clean the paper transfer unit.
7-9 Maintenance Cleaning the Printer T o avoid print quality problems, the interior of the printer must be cleaned with every toner container replacement. IMPORT AN T Before cleaning the printer , remo ve th e paper on the M P tray . 1 Open the top cover and front cover .
Maintenance 7-10 5 Close the front cover and top cover . 6 Open the left cover . Use a lint free cloth to clean dust and dirt away from the vents. 7 Close the left cover . 8 Use a lint free cloth to clean dust and dirt away from the vent on the right side of the machine.
7-11 Maintenance Prolonged Non-Use and Moving of the Printer Prolonged Non-use If you ever leave the printer unused for a long period of time, remove the power cord from the wall outlet. We recommend you consult with your dealer about the additional actions you should t ake to avoid possible damage that may occur when the printer is used next time.
Maintenance 7-12.
8-1 8 T r oubleshooting This chapter contain s explanations on the following topics: General Guidelines .............................................. ..................................................... .......... . .................. 8-2 Print Quality Problems .
Troubleshooting 8-2 General Guidelines The table below provides basic solutions for problems you may encounter with the printer . We suggest you consult this table to troubleshoot the problems before calling for service. Tips Printer problems may be solved easily by following the tips below .
8-3 Troubleshooting Print Quality Problems The tables and diagrams in the following sections define print quality problems and the corrective action you can conduct to solve the problems. Some solutions may require cleaning or replacing part s of the printer .
Troubleshooting 8-4 Dirt on the top edge or back of the pa pe r If the problem is not solved even after printing several p ages, clean the registration roller . For more information, refer to Cleaning the Printer on page 7-9 . If the problem is not solved after cleanin g, call for service.
8-5 Troubleshooting Error Messages The following table list s errors and maintenance messages that you can be dealt with by yourself. If Machine fail ure. Call servic e. appears, turn off the printer , disconnect the power cord, and contact your service technician.
Troubleshooting 8-6 The paper has run out in the p aper source displayed. Supply paper according to the paper source displayed (p aper casse ttes, MP tray , or optional paper feeders). Y ou can only change the settings selected when log ged in as a user with administrator privileges.
8-7 Troubleshooting Press [OK] and check the following items: • Registration to Authentication Server • Password and computer address for Authentication Server • Connection of Network For details, refer to Netwk Auth. Set (Netwk authentication setting) on p age 4- 11 2 .
Troubleshooting 8-8 This message is displayed when a paper lif t error has occurred in the paper source's cassette. Pull out the cassette for the paper source displayed (either the paper cassettes or optio nal paper feeders) and check if the pape r is loaded correctly .
8-9 Troubleshooting The file or box selected does not exist. Check that the box has not been deleted, or that the file has not been deleted or moved. The SD card inserted in the printer is not formatted, and therefore cannot be read or written. T o format an SD card, follow the procedure in Format SD Card (Formatting the SD card) on page 4-84 .
Troubleshooting 8-10 The NTLM server rejected the authentication. Enter the correct Login User Name or Password. Enter the correct Login User Name or Login Password. Enter the correct password. This message is displayed when the Job Accounting function is enabled and an attempt has been made to exceed the print limit set for each account.
8-11 Troubleshooting The size of the paper in the cassette and the p aper size on the paper size dial are not the same. Check the paper size. The paper cassette matching the p aper size and paper type of the print job is empty . Load paper into the paper cassette as displayed in p lace of # .
Troubleshooting 8-12 #### represents a mechanical error ( # = 0 , 1 , 2 , ...). Call for service. The printer does not operate when this message is displayed. The total number of pages printed is also indicated, e.g. 0123456 . The total amount of dat a received by the printer exceeds the printer ’s internal memory .
8-13 Troubleshooting A RAM disk error has occurred. Look at the error code given in place of ## . The possible error codes and their descriptions are as follows. 02: RAM Disk Mode is set to Off . Set the setting to On . Refer to RAM Disk Mode (Setting the RAM disk) on page 4-83 .
Troubleshooting 8-14 An SSD error has occurred. Look at the error code given in place of ## . The possible error codes and their descriptions are as follows. 03: The SSD is write protected usi ng command operation. Remove the write protection using the command.
8-15 Troubleshooting The top tray has become full (500 pages (A4) or 4 50 pages (A3)). Y ou must remove all printed pages from the top tray . When the printer detects that the top tray is empty again, the printer will continues printing into the top tray .
Troubleshooting 8-16 Clearing Paper Jams If paper jams in the paper transport system, or no p aper sheets are fed at all, the Paper jam message appears and the location of the paper jam (the component where the p aper jam has occurred) is also indicated.
8-17 Troubleshooting General Considerations for Clearing Jams Bear in mind the following considerations when attempting p aper jam removal: • If paper jams occur frequently , try using a different type of p aper , replace the paper with paper from another ream, or flip the paper st ack over .
Troubleshooting 8-18 MP T ray Paper is jammed at the MP tray . Remove t he jammed paper using the procedure given b elow . 1 Remove the paper jammed at the MP tray . IMPORT ANT Before clearing the jammed p aper , remove the paper on the MP tray . 2 T emporarily take the p aper remaining in the MP tray ou t and then put it back in again.
8-19 Troubleshooting 2 Remove any partially fed p aper . 3 Push the cassette back in securely . The printer warms up and resumes printing. Duplex Unit Paper is jammed in the duplex section. Remove the jammed p aper using the procedure given below . 1 Pull out the cassette from the machine.
Troubleshooting 8-20 3 Close the duplex front cover . 4 Insert the cassette into the slot in the printer . The printer warms up and resumes printing. Inside the Printer Paper is jammed inside the printer . Remove the jammed paper using the procedure given below .
8-21 Troubleshooting 3 Remove the paper from the printer If the jammed paper appears to be pinched by rollers, pull it shown in the figure. 4 Insert the developer unit together with the toner container , back into the machine. 5 Close the front cover and top cover .
Troubleshooting 8-22 Rear Unit Paper is jammed in the rear cover . Remove the jammed p aper using the procedure given below . 1 If paper is not completely ejected into the top tray , open the rear cover . 2 Open the fuser cover and remove the jammed paper by pulling it out.
8-23 Troubleshooting 3 Close the rear cover . 4 Open and close the top cover to clear the error ..
Troubleshooting 8-24.
A-1 A ppendix This chapter contain s explanations on the following topics: Character Entry Method ........................................................... .............................................. .............. A-2 About the Options..........
Appendix A-2 Character Entry Method In character entry screens, use the procedure below to enter characters. Keys Used Use the following keys to enter characters. 1[ B a c k ] Key: Press this key to return to the screen from which you invoked the character entry screen.
A-3 Appendix Selecting T ype of Characters T o enter characters, the following three types are available: In a character entry screen, press [Text] ( [Right Select] ) to select the type of characters you want to enter . Each time you press [Text] ( [Right Select] ), the character type switches as follows: ABC , 123 , Symbols , ABC .
Appendix A-4 Characters associated with different keys can be entered consec utively . T o enter a character associated with the same key after another , use cursor keys to move the cursor to the next entry position before entering it.
A-5 Appendix About the Options This printer has the following options available to satisfy your printing requirements. For instructions on inst alling individu al options, refer to the documentation included with the option. Some options are explained in the following sections.
Appendix A-6 Exp ansion Memory Modules The printer's main controller board has a memory slot into which you can plug in optional memory modules (dual in line memory modules). Y ou can increase the printer's memory up to 1280 MB by plugging in the optional memory modules.
A-7 Appendix 4 Pull out the main controller board gently . 5 Remove the memory module from its package. Alignin g the cutouts of the memory module with the matching keys of the socket, carefully plug the memory module into the memory socket until it clicks in place.
Appendix A-8 Checking Exp ansion Memory After inst alling expansion memory , use the following method to check that it is correctly installed. 1 In the Report Print menu, press or to select Status Page . 2 Press [OK] . A confirmation message is displayed.
A-9 Appendix General Description of Options SD/SDHC Memory Card The printer is equipped with a slot for an SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB. An SD/SDHC memory card is useful for storing fonts, macros, and overlays.
Appendix A-10 SSD (HD-6/HD-7) With SSD installed in the printer , received data can be rasterized and stored on this SSD. This enables high-speed printing of multiple copies using an electric sort function. Also, you can use the Document Box functions.
A-11 Appendix 6 Replace the cover and close the rear cover . Network Interface Kit (IB-50) The Network Interface Kit is a high-speed interface for comm unications speeds of 1 gigabit per second.
Appendix A-12 4 Pull out the main controller board gently . 5 Unscrew two screws, and remove the plate. 6 Remove the main controller board rail. 7 Attach the plate included with the option and fix it with 2 screws. 8 Attach the Parallel Interface Kit to the plate.
A-13 Appendix 9 Fix it with 2 screws. 10 Connect the connector of the Parallel Interface Kit to the connector on the main controller board. 11 After you finish inst alling the option, reinstall the main controller board and fasten it with screws. 12 Replace the cover and close the rear cover .
Appendix A-14 USB Memory USB memory is a type of simple, highly portable flash memory that plugs into the USB memory slot. Files stored in USB memory can be printed by plugging the USB memory into the printer and then specifying t he desired file names from the operation panel.
A-15 Appendix Other Options Dat a Secu rity Kit(E) The security kit overwrites data which is no longer necessary to make it dif ficult to restore it. Also, when data is stored on the SSD, it encrypts the data then writes it.
Appendix A-16 Paper General Guidelines The machine is designed to print on st andard copier paper (the ty pe used in ordinary dry copier machines), but it can also accept a variety of other types of paper within the limits specified below . Selection of the right paper is import ant.
A-17 Appendix Minimum and Maximum Paper Sizes The minimum and maximum paper sizes are as follows. For non standard paper such as labels, vellum, cardstock, envelope and thick, the MP (Multi-Purpose) tray must be used. For informatio n on how to set paper sizes, refer to MP T ray Set.
Appendix A-18 Selecting the Right Paper This section describes the guidelines for selecting paper . Condition Avoid using p aper that is bent at the edges, curled, dirty , torn , embossed, or contaminated with lint, clay , or paper shreds.
A-19 Appendix Smoothness The paper should have a smooth, uncoated surface. Paper with a rough or sandy surface can cause void s in the printed output. Paper that is too smooth can cause multiple feeding and fogging problems. (Fogging is a gray background ef fect.
Appendix A-20 Moisture Content Moisture content is defined as the percent ratio of moisture to the dry mass of the paper . Moisture can affect the paper ’s appearance, feed ability , curl, electrostatic properties, and toner fusing characteristics. The moisture content of the paper varies with the relative humidity in the room.
A-21 Appendix Sp ec i a l P a p e r The following types of special paper can be used: Use paper that is sold specifically for use with copiers or printers (heat-fusing type). When using labels, thin paper , postcards, or thick paper , feed the paper from the MP tray .
Appendix A-22 Labels Labels must be fed from the MP tray . The basic rule for printing on adhesive labels is that the adhesive must never come into contact with any p art of the machine. Adhesive paper sticking to the drum or rollers will damage the machine.
A-23 Appendix Postcards Fan the stack of postcards and align the edges before loading them in the MP tray . Make sure the postcards you are going to set are not curled. Feeding curled postcards may cause paper jams. Some postcards have rough edges on the back (those are created when the paper is cut).
Appendix A-24 Thick Paper Fan the stack of paper and align the edges before loading them in the MP tray . Some types of paper have rough edges on the back (those are created when the paper is cut). In this case, put the p aper on a flat place and rub the edges once or twice with, for example, a ruler to smooth them.
A-25 Appendix Paper T ype The printer is capable of printing under the optimum setting for the type of p aper being used. Setting the paper type for the p aper source from the printer ’s operation p anel will cause the printer to automatically select the paper source and print in the mode best su ited to that type of paper .
Appendix A-26 S pecifications Machine Note S pecifications are subject to change without notice. Item Description T ype Desktop Printing Method Electrophotography by semiconductor , single drum system.
A-27 Appendix Paper Capacity Cassette 500 sheets (80 g/m²) MP T ray 100 sheets (A4, 80 g/m²) / 20 sheets (A3, 80 g/m²) Output T r ay Capac ity T op Tray 500 sheets (A4, 80 g/m²) / 450 sheets (A3, .
Appendix A-28 Paper Feeder (PF-4100) (Option) SSD (HD-6/HD-7) (Option) The power consumption of the product in networked standby (If all network ports are connected.
A-29 Appendix Network Interface Kit (IB-50) (Option) Item Description CPU SoC 88F6180 RAM 64 MBytes Flash ROM 16 MBytes Connectors 10BASE-T / 100BASE-TX / 1000BASE-T Printer interface eKUIO (5.0V) Operating system Windows XP (32bit/64bit) / Vist a (32bit/64bit) / 7 (32bit/64bit) / Server 2003 (32bit/64bit) / Server 2008 (32bit/64bit) NetW are 3.
Appendix A-30 Wireless Network Interf ace Kit (IB-51) (Option) Item Description CPU SoC 88F6180 RAM 64 MBytes ROM 16 MBytes Wireless network interface IEEE802.1 1b Frequency 2.4GHz T ransmission system DS-SS T ransmission speed 1 / 2 / 5.5 / 1 1 (Mbps) Channel 1-1 1ch IEEE802.
A-31 Appendix Parallel Interface Ki t (IB-32) (Option) Environment al Specifications Network protocols IPv6 Apple Bonjour Compatible, DHCPv6, DNSv6, FTP , FTPS, HTTP , HTTPS(IPPS), ICMPv6, IK Ev1, IPP.
Appendix A-32.
Glossary-1 Glossar y Additional memory An additional memory (optional) is used for increasing the memory capacit y of this machine. For DIMM that can be used in this machine, contact your service technician.
Glossary Glossary-2 Emulation The function to interpret and execute other printers' page description languages. Form Feed Timeout While data is being sent to a printer , some pauses may occur . At this time, the printer waits for the next data without making a page break.
Glossary-3 Glossary printing and two-byte languages (e.g. Japanese) in 1990. In 1996, Level 3 was released as an update for the Internet access and PDF format as well as gradual improvements in implementa tion technologies. PPM (Print s Per Minute) This indicates the number of A4 size printouts ma de in one minute.
Glossary Glossary-4 TCP/IP (T ransmission Control Protocol/Internet Protocol) TCP/IP is a suite of protocols designed to define the way co mputers and other devices communicate with each other over a network. TCP/IP (IPv6) TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4).
Index-1 Inde x A Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 -1 17 Alternative Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-46 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Index-2 Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18 Personal i nformation . . . . . . . . . . . . . . . . . . . . . . . . 4-20 Send history . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17 Subject . .
Index-3 P Page Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-52 Paper Colored paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-24 Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-23 Guideline .
Index-4 Print qualit y problems . . . . . . . . . . . . . . . . . . . . . . . . 8-3 U Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 1 USB Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 USB Keyboard .
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KY OCERA Document Solutions Austria Gm bH Eduard-Kittenberger -Gasse , Vienna, Austria Phone: +-- Fax: +--- KY OCERA Docu.
KYOCERA Document Solutions Inc. – 2-28 , 1-Chome – T amatsukuri – C huo-Ku Osaka 540-8585 – Japan – www .kyoceradocumentsolutions.c om 2 B KDEN000 First edition 201 .
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If you already are a holder of Kyocera ECOSYS P4040dn/KL3, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Kyocera ECOSYS P4040dn/KL3.
However, one of the most important roles played by the user manual is to help in solving problems with Kyocera ECOSYS P4040dn/KL3. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Kyocera ECOSYS P4040dn/KL3 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
