Instruction/ maintenance manual of the product 2490MF Konica Minolta
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magicolor 2490MF Printer / Copier / Scanner User’s Guide ® 4556-9597-01A 1800798-001B.
Thank You Thank you for purchasi ng a magicolor 2490MF . Y ou have made an excellent choi ce. Y our magicolor 2 490MF is speciall y designed for optimal performance in Windows, environments. Trademarks KONICA MINOL T A and the KONICA MINO L T A logo are trademarks or registered trademarks of KONICA MINOL T A HOLDINGS, INC.
SOFTWARE LICENSE AGREEMENT This package contains the following materials pr ovided by Konica Minolta Business T echnolo- gies, Inc. (KMBT): software included as part of the printing system, the digita.
1 1. Notice to Government End Users: The Software is a “commercial item,” as that term is defined at 48 C.F .R.2.101, consisting of “commercial computer software” and “commercial computer software documentation,” as such terms are used in 48 C.
Legal Restrictions on Copying Certain types of documents must never be copi ed wi th the purpose or intent to pass copies of such document s off as the originals. The following is not a complete list, but is meant to be used as a guide to re sponsible copying.
For EU member states only This symbol means: Do not dispose of this product together with your household waste! Please contact the Local Authority for appropriate dis- posal instructions. In the case of a new device being purchased, the used one can also be given to our de aler for appropriate disposal.
Contents i Contents 1 Introduction ............ .................... ...................... .................... ................... .......... 1 Getting Acquainted with Your Machine 2 Space Requireme.
Contents ii Control Panel Indicators and Keys 10 Display Indications 14 Main Screen 14 Print Screen 16 Checking the Machin e Status and Settings 17 TONER REMAINING 17 TOTAL PAGE 17 TX/RX RESULT 18 PRI.
Contents iii Loading Labels/Postcard/Thi ck Sto ck/Transparency/Glossy medi a 57 Tray 2 59 Loading Plain Paper 59 About Duplex Printing 62 Double-Sided 62 Booklet 63 Output Bin 64 Media Storage 66 Ori.
Contents iv 6 Using the Copier ............. ....................... ...................... .................... ................ 83 Making Basic Copies 84 Basic Copy Operation 84 Specifying the Copy .
Contents v Registering Recipients 109 About the E-mail REGISTRATION Function 109 One-Touch Dialing 109 Programming a One-Touch Dial Key 109 Changing/Deleting One-T ouch Dia l Information 110 Speed Dia.
11 Installing Accessories .............. ....................... ...................... ....................... 193 Introduc tion 194 Duplex O ption 195 Installing the Du plex Option 19 5 Tray 2 199 Installing Tray 2 199 A Appendix .............. ....
1 Introduction.
Getting Acquainted with Your Machine 2 Getting Acquainted with Your Machine Space Requirements T o ensure easy operation, consum able replacement and maintenance, adhere to the recommended space requirements detailed below . " The options appe ar shaded in th e above illustration.
Getting Acquainted with Your Machine 3 Part Names The following drawings illustrate the parts of your machine referred to throughout this guide, so please take some time to become familiar with them. Front View 1. Output bin 2. Control panel 3. Automatic Document Feeder (ADF) 3-a.
Getting Acquainted with Your Machine 4 Rear View 1. Power switch 2. TEL (telephone) jack 3. LINE (telephone line) jack 4. USB port 5. 10Base-T/100Base-TX (IEEE 802.3) Ethernet Interface port Inside 1. Fuser unit 2. Fuser separator levers 3. T ransfer belt unit 4.
Getting Acquainted with Your Machine 5 Front View with Options 1. T ray 2 Rear View with Options 1. Duplex opti on 1 1.
Getting Acquainted with Your Machine 6 Drivers and Documentation CD-ROM Printer Drivers Scanner Drivers " For details on the installation of the drivers, refer to the magicolor 2490MF Installation Guide on the Drivers an d Documentation CD-ROM.
Getting Acquainted with Your Machine 7 Applications CD-ROM Applications Utility Applications Use/Benefit FaxT alk Communicator This software allows the fax functions of the computer to be used for faxing image data scanned using the Scan to PC operation.
Getting Acquainted with Your Machine 8 System Requirements Personal computer Pentium 2: 400 MHz or higher Operating System – Microsoft Windows XP Home/Professional Edition, Windows Server 20.
2 Control Panel and Configuration Menu.
About the Control Panel 10 About the Control Panel Control Panel I ndicators and Keys No. Name Function 1 Fax Operations keys Provides fax operations. For details, refer to the magicolor 2490MF Facsimile User's Guide. 2 Error indicator Lights up when an error has occurred.
About the Control Panel 11 4 Display key Press to check the status of this machine and the specified settings. Displays a rough estimate of the amount of toner remaining. Displays th e total nu mber of page s that have been copied, printed and scanned.
About the Control Panel 12 13 Reduce/ Enlarge key Press to specify reduced/enlarged copying with pre- set zoom ratios. 14 Light/Dark key Press to select the copy density . 15 * / ) keys Press to move left and rig ht through the settin g screens, such as the configuration menu.
About the Control Panel 13 22 St art-B&W key Press to begin monochrome copying. 23 Stop/Reset key Press to stop copying, scanning, and faxing. Press to return the following to their default set- tings.
About the Control Panel 14 Display Indications Main Screen No. Indication Description 1 Document type Indicates the document type to be copied spec ified either with the Quality key or from the configuration menu. 2 Zoom ratio Indicates the zoom ratio.
About the Control Panel 15 7 Media size Indicates the m edia size that is selected. Change the paper size from the P APER SOURCE SETUP menu. For details, refer to “P APER SOURCE SETUP Menu” on page 27. 8 S tatus Displays messages such as when media is empty .
About the Control Panel 16 Print Screen When a print job is received, PC:PRN appears in the status secti on of the main screen. T o display the print screen, press the Display key , then th e ) key , while PC:PRN is displayed . (The following screen appea rs.
Checking the Machine St atus and Settings 17 Checking the Machine Status and Settings Press the Display key to check the status of this ma chine and the specified settings. Press the Display key to switch between each item to be checked. Alterna- tively , the + and , keys can be pressed.
Checking the Machine Status and Settings 18 TX/RX RESULT The results of a maximum of 60 fax tr ansmissions/receptions can be viewed. In addition, the transmission/recepti on resul ts that are displayed can be printed by pressing the St art-B&W key .
Checking the Machine St atus and Settings 19 CONFIGURATION PAGE Prints a rough estimate of the parcentage of toner remaining and th e settings, information and status of this machine.
Functions Available With the Function Key 20 Functions Available With the Function Key Press the Function key to specify tray settings, duplex (Double-Sided) copy- ing and ID card copy settings.
Configuration Menu Overview 21 Configuration Menu Overview The magicolor 2490MF configuration menu a ccessible from the con trol panel is structured as shown below . Configuration Menu " Press Menu Select key to enter the configuration menu. Press the Cancel/C key to return to the first screen of a menu item or to the main screen.
Configuration Menu Overview 22 1 TRAY1 PAPER 2 TRAY2 PAPER* PAPER SOURCE SETUP COPY SETTING *Displays only if the optional T ray 2 is installed. 5 QUALITY 6 PAPER PRIOR- ITY 4 COLLATE 2 DENSITY LEVEL .
Configuration Menu Overview 23 1 ACTIVITY REPORT 2 TX RESULT REPORT COMM.SETTING 3 PSTN/PBX 1 TEL LINE TYPE 2 LINE MONITOR 3 RX RESULT REPORT REPORTING 1 FAX PTT SET- TING 2 DATE&TIME USER SETTING 3 DATE FORMAT 4 PRESET ZOOM 5 USER FAX NO. 2 PAPER SIZE 3 N-UP LAYOUT 2 SUBNET MASK 3 GATEWAY 4 DNS CONFIG.
Configuration Menu Overview 24 1 SENDER NAME 6 TEXT INSERT 7 DEFAULT SUB- JECT 5 SMTP TIMEOUT 3 SMTP SERVER 4 SMTP PORT NO. E-MAIL SETTING 2 E-MAIL ADDRESS 2 IMAGE FORMAT 3 CODING METHOD SCANNER SETTI.
Configuration Menu Overview 25 MACHINE SETTING Menu " Manufacturer ’s default settings appear in bo ld. 1 AUTO PANEL RESET Setting ON / OFF Select whether or not all settin gs in the contro l panel return to their default settings when no operati on is performed for a set length of time.
Configuration Menu Overview 26 7 INITIAL MODE Setting COPY / FAX S pecify the default mode when the machine is turned on or when all settings in the control panel return to their default settings. 8 TONER EMPTY STOP Setting ON / ON(FAX) / OFF Select whether or not printing, copying and fa xing stop when the toner has run o ut.
Configuration Menu Overview 27 PAPER SOURCE SETUP Menu " Manufacturer ’s default settings appear in bo ld. 1 TRAY1 PAPER Media type PLAIN PAPER / TRANSPARENCY / LABELS / LETTERHEAD / ENVELO.
Configuration Menu Overview 28 COPY SETTING Menu " Manufacturer ’s default settings appe ar in bold. " Settings for 1 MODE and 5 QUALITY can also be specified using the Quality key . Press the Quality key once to displa y the setting for 1 MODE .
Configuration Menu Overview 29 FAX REGISTRATION Menu TX SETTING Menu 1 ONE-TOUCH DIAL Register fax destinations fo r one-touch dialing, speed dialing, and grou p dialing. For details, refer to the ma gicolor 2490MF Facsimile User ’s Guide. 2 SPEED DIAL 3 GROUP DIAL 1 SCAN DEN- SITY S pecify settings for sending faxes.
Configuration Menu Overview 30 RX SETTING Menu COMM. SETTING Menu REPORTING Menu 1 MEMORY RX MODE S pecify settings for receiving faxes. For details, refer to the magicolor 2490MF Facsimile User ’s Guide. 2 NO. of RINGS 3 REDUCTION RX 4 RX PRINT 5 RX MODE 6 FOOTER 7 SELECT TRAY 1 TEL LINE TYPE S pecify the connection settings for faxi ng.
Configuration Menu Overview 31 USER SETTING Menu " Manufacturer ’s default settings appear in bo ld. 1 FAX PTT SETTING Select the country where this machine is installed. For details, refer to the ma gicolor 2490MF Facsimile User ’s Guide.
Configuration Menu Overview 32 DIRECT PRINT Menu " Manufacturer ’s default settings appe ar in bold. " Camera settings may be given priority , depending on the settings specified on this machine. * If T ray 2 is not installed, TRAY2 does not appear .
Configuration Menu Overview 33 NETWORK SETTING Menu " Manufacturer ’s default settings appear in bo ld. " T o edit or erase entere d characters, press the Ca ncel/C key . T o can- cel a setting, hold down th e Cancel/ C key until, erase all characters, and then press the Cancel/C key again.
Configuration Menu Overview 34 E-MAIL SETTING Menu " Manufacturer ’s default settings appe ar in bold. " T o edit or erase entere d characters, press the Cancel/C key . T o can- cel a setting, hold d own the Cancel/C key until, erase a ll characters, and then press the Cancel/C key again.
Configuration Menu Overview 35 " Use alphanumeri c characters(including some symbols) for the SENDER NAME and DEF AUL T SUBJECT . Using other characters wil l corrupt the characte rs for the e-ma il desti- nation.
Configuration Menu Overview 36.
3 Media Handling.
Print Media 38 Print Media Specifications Media Media Size T ray* Duplex Copy Print Direct Print FA X Inch Millimeter A4 8.2 x 1 1.7 210.0 x 297.0 1/2 Y es Y es Y es Y es Y es B5 (JIS) 7.2 x 10.1 182.0 x 257.0 1 No Y es Y es Y es No A5 5.9 x 8.3 148.0 x 210.
Print Media 39 Types Before purchasing a l arge quantity of specia l media, do a trial print with the same media and check the print quality . Keep media on a flat, level surface in its original wrapper until it is time to load it. For a list of approved media, refer to printer .
Print Media 40 Wet (or damp) " Keep media between 35% and 85% relative humidity . T oner does not adhere well to moist or wet med ia. Layered Adhesive Folded, creased, curled,.
Print Media 41 DO NOT use thic k stock that is Mixed with any other media in the tray s (as this will cause media misfeed- ing) Envelope Print on the front (address) side only . Some parts of the envelope consist of three layers of p aper—the front, back, and flap.
Print Media 42 Labels A sheet of labels consists of a face sh eet (the printing su rface), adhesive, and a carrier sheet: The face sheet must follow t he plain paper specification. The face sh eet surface must cover the entire carrier sheet, and no adhe- sive should come through on the surface.
Print Media 43 Are precut or perforated Letterhead Y ou can print continuously with letterhea d. However, this could affect the media feed, depending on the media qual ity and p rinting environment. If problems occur , stop the continuous pr inting and print one sh eet at a time.
Print Media 44 Use postcards that are Approved f or laser printing DO NOT use postcards that are Coated Designed for inkjet printers Precut or perforat ed Preprinted or multicolored " If the postcard is warped, press on the warped area before putting it in T ray 1.
Print Media 45 " If you have problems feedin g 50 sheets, try loading only 1–10 sheets at a time. Loading a large number of transparencies at one time may cause static buildup, causing feeding problems. " Always first test a small qua ntity of a particular type of transp arency .
Print Media 46 Guaranteed Imageable (Printable) Area The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media. Each media size has a specific image- able area, the maximum area o n which the machine can print clearly and with- out distortion.
Loading Media 47 Loading Media T ake of f the top and bottom sheets of a ream of the media. Holding a stack of approximately 200 sheets, fan the stack to prevent static buildup before inserting it in a tray .
Loading Media 48 " When loading Legal-sized paper in T ray 1, open the front panel of T ray 1. 2 3 Face up.
Loading Media 49 " Do not load paper above the M mark. Up to 200 sheets (80 g/m 2 [22 lb]) of plain paper can be loaded into the tray at one time.
Loading Media 50 Other Media When loading media other than plain paper , set the media mode (for exam- ple, Envelope, Labels, Thick S tock, or T ransparency) in the driver for opti- mum print quality .
Loading Media 51 3 " Before loadin g enve- lopes, press them down to make sure that all air is removed, and make sure that the folds of th e flaps are firmly pressed; other- wise the envelopes may become wrinkled or a media misfeed may occur .
Loading Media 52 5 6 " Before printing on enve- lopes, be sure to perform steps 6 through 1 1. " The scanner unit cannot be releas ed if the ADF has been opene d. Be sure to gentl y close the ADF first, then release the scanner unit.
Loading Media 53 7 " Be careful not to touch the plate on the back of the scanner unit. 8 " Do not touch the transfe r belt..
Loading Media 54 " If there is media in the output bin, remove it. " Before opening the engine cover , be sure to fold up the output bin.
Loading Media 55 10.
Loading Media 56 11 " Before printing on media other than envelopes, be sure to move the fuser separator levers on the fuser unit to their original positions.
Loading Media 57 Loading Labels/Postcard/Thick Stock/Transparenc y/ Glossy media 1 2 3 " Up to 50 sheets can be loaded into the tray at one time.
Loading Media 58 4 5.
Loading Media 59 Tray 2 " Only plain paper can be loaded in T ray 2. Loading Plain Paper 1 2.
Loading Media 60 3 4 5 " Do not load ab ove the 100% line. Up to 500 sheets (80 g/m 2 [22 lb]) of plain paper can be loaded into the tray at one time.
Loading Media 61 6 7.
About Duplex P rinting 62 About Duplex Printing Y ou should verify tha t the duplex option is p hysically installed on the machine to successfully duple x the job. Check your application to determine how to set you r margins for duplex printing. Note Only plain paper , 60–90 g/m 2 (16–24 lb bond), can be autoduplexed.
About Duplex Printing 63 Booklet If “Left Binding” is selected, the pages can be folded as a left-bound booklet. If “Right Binding” is selected, the pages can be folded as a right-bound booklet.
Output Bin 64 Output Bin All printed media is output to the face-d own output bin. Th is tray has a capac- ity of approximately 100 sheets (A4/Letter) of 80 g/m 2 (22 lb) media. " If the media is stacked too high in the output bin, your machine may experience media misfeeds, excessive media curl, or static buildup.
Output Bin 65 " When printing on postcards, make sure that the output bi n is horizont al. If the output bin is slanted while printing, the postcards may be curled and an error message may appea r before the output bin contains 10 sheets. In addition, the ou tput bin extension can be pulled out to two different positions.
Media Storage 66 Media Storage Keep media on a flat, level surface in its original wrapper unti l it is time to load it. Media that has been stored for a lon g time out of its packaging may dry up too much and cause misfeeding.
Original Media 67 Original Media Specifications Documents that can be Placed on the Origin al Glass The following types of documents can be placed on the original glass. Observe the following precautions whe n placing a document on the original glass.
Original Media 68 Documents with pages that have had cutouts removed or are cutouts Label sheets Offset printing masters Documents with binder holes.
Loading a Document to be Copied 69 Loading a Document to be Copied Placing a Document on the Original Glass 1 2 " Align the document with the arrow on the left side toward the rear of the machine.
Loading a Document to be Copied 70 3 Loading a Document into the ADF 1 " Before loading a docu- ment into the ADF , check that no document pages remain on the original glass.
4 Using the Printer Driver.
Selecting Printer Dr iver Options/Defaults 72 Selecting Printer Driver Options/Defaults Before you start working with your mach ine, you are advised to verify and, if necessary , change the default printer driver settings. Al so, in case you h ave options installed, you should “declare” the options in the printer driver .
Selecting Printer Driv er Options/Defaults 73 10 Click OK to exit from the Prop erties dialog box..
Uninstalling the Printer Driver 74 Uninstalling the Printer Driver This section describes how to uninst all the magicolor 2490M F printer driver if necessary . 1 From the Start (Window s XP/Server 2003: start ) menu, choose Pro- grams (Window s XP/Server 2003: All Programs ), KONICA MINOL T A , magicolor 2490 MF , and then Uninst all .
Printer Driver Settings 75 Printer Driver Settings Common Buttons The buttons described below appear on ea ch tab. OK Click to exit the Properties dialog box, saving any changes made. Cancel Click to exit the Properties dial og box without saving any changes made.
Printer Driver Settings 76 Printer View Click the button to display an image of the printer in the figure area. " This button does not appear on the Ve r s i o n tab . Watermark View Click this button to display a preview of the watermark. " This button appears only when the Watermark tab is selected.
Printer Driver Settings 77 Layout Tab The Layout T ab allows you to Print several pages of a document on the same page (N-up printing) Rotate the print image 180 degrees S pecify Double-Si.
Printer Driver Settings 78 S pecify the resolution for the printout Device Options Setting Tab The Device Opt ions Setting tab all ows you to Automatically identify installed options Activ.
5 Using Direct Print.
Camera Direct Photo Printing 80 Camera Direct Photo Printing If a digital came ra with PictBridge (1.0 or later) is conn ected to the machine via the USB Host Port, images stored on the digital camera can be printed directly on the machine. " The following features are not supported with Camera Di rect Photo Printing.
Camera Direct Photo Printing 81 2 Connect the USB cable to the digital camera and to the Digital Camera Direct Photo print port. " A USB cable is not included with the machine and must be purchased separately , if not supplied with your digital camera.
Camera Direct Photo Printing 82.
6 Using the Copier.
Making Basic Copies 84 Making Basic Copies This section contains descriptions of the basic copy operation proced ure and the functions that are frequently used when making copies, such as specify- ing the zoom ratio and the copy density . " If the Fax key or Scan key light s up in green whi le copying, press the Copy key .
Making Basic Copies 85 2 S pecify the desired copy settings. " For details on specifying the copy quality , refer to “Specifying the Copy Quality” on page 85. For details on specifying the zoom ratio , refer to “Specifying th e Zoom Ratio” on page 85.
Making Basic Copies 86 Selecting a Preset Zoom Ra tio 1 Press the Reduce/Enlarge key until the desired zoom ratio is selected. " The zoom ratio changes in the following orde r with each press of the Reduce/Enlarge key . When USER SETTING/PRESET ZOOM is set to METRIC: 1.
Making Basic Copies 87 Selecting the Copy Density " If [A] is displayed, press the Light/Dark key twice to specify the copy density . 1 Press the * or ) key to select the desired copy density . As the indicator is moved to the righ t, the density becomes darker.
Making Advanced Copies 88 Making Advanced Copies This section contains descriptions of se tting 2in1 copying, ID card copying, duplex (Double-Side d) copying, and collated copying. " 2in1 copying, duplex (Double-Sided ) copying, ID card copying and collated copying cannot be combined .
Making Advanced Copies 89 ID Card Copying With ID card copying, the back an d front of a document, such as a certificate, are copied at full size on a single sheet of paper . " When ID card copying is set, the zoom ratio canno t be changed. " ID card copying can only be performed from the original glass.
Making Advanced Copies 90 4 Press the * or ) key to select ON , and then press the Menu/Select key . 5 T o print color copies, press the Start - Co l or key . T o print monochrome copies, press the St art-B&W key . Scanning of the document begins.
Making Advanced Copies 91 Setting Duplex (Double-Sided) Copying Duplex (Double-Sided) Copying From the ADF If duplex (Double-Sided) copying is se t, copies can be printed on both sides of the media. " The duplex o ption must be installed in order to set du plex (Dou- ble-Sided) copying.
Making Advanced Copies 92 Duplex (Double-Sided) Copying From the Original Glass Duplex (Double-Sided) co pying can be performed eithe r from the original glass or from the ADF . The description for duplex (Double-Sided ) copying with the original glass is provided below .
Making Advanced Copies 93 Setting Collated Copying If collated copying is set, multiple sets of copies can be printed from a multi-page document. " With coll ated copying, l oad the document into the ADF . Collat ed copy- ing cannot be performed by using the original glass.
Making Advanced Copies 94.
7 Using the Scanner.
Making Basic Scans 96 Making Basic Scans Scanning via USB Scanning can be performed from a TWAIN-compatible application. " T o scan via the network, press the Scan key . For details, refer to “Basic Scan to Email Operation” on page 99 1 Position the document to be scanned.
Making Basic Scans 97 Scanner Driver Settings Original Size S pecify the original size. Scan Type S pecify the scan type. Resolution S pecify the resolution.
Making Basic Scans 98 Width/Height Shows the width and height of the area to be scanned. Prescan Displays a preview in the preview window . Help Displays the Help.
Basic Scan to Email Operation 99 Basic Scan to Email Operation With a scan to email operation, documents are sent via a mail server . " In order to pe rform this operatio n, the network setting and the email setting must have already been specified.
Basic Scan to Em ail Operation 100 " For details on specifying the recipient, refer to “Spe cifying a Recipie nt” on page 104. " By specifying one TO address and 124 CC ad dresses, a total of 125 recipients can be specified. " Email addresses specified after the Scan key is pressed are set as scan to email recipients.
Basic Scan to Email Operation 101 11 Using the * and ) keys, select “ADF”. " T o change the size of the scanned image, press the , key . For information on changing the size, refe r to “Changing the Scanned Image Size” on page 108. 12 Press the Star t key .
Basic Scan to Em ail Operation 102 – Using the phone book function " For details on specifying the recipient, refer to “Spe cifying a Recipie nt” on page 104. " By specifying one TO address and 124 CC ad dresses, a total of 125 recipients can be specified.
Basic Scan to Email Operation 103 13 When scanning a d ocument containing several pages, place the next page on the original glass when the message “NEXT P AGE?” appears, and then press the Menu Select key . – Repeat step 14 until all of the pages in the document have been scanned.
Specifying a Recipient 104 Specifying a Recipient The recipients can be specified in any of the follow ing ways. Direct input: Directly enter the email address. Using a one-touch di al key: S pecif y a recipient registered with a one-touch dial key .
Specifying a Recipient 105 " If the one-touch dial key that is pr essed is no t registered with an email address, the message “NOT E-MAIL ADDRESS” ap pears. In addition, if the one-touch dial key that is pressed is not registered with a recipi- ent, the message “NOT REGISTERED !” appears.
Specifying a Recipient 106 Using the Search Functi on of the Phone Book If a recipient is registered with a one- touch dial key and a spe ed dial number , the recipient can be found by using the List or Search function of the phone book. Follow the procedure d escribed below to search using the Search fun ction of the phone book.
Changing the Scan Mode Settings 107 Changing the Scan Mode Settings The scan mode settings, such as the data format and compression encoding method, can be changed from the scre en for selecting the resolution. If the settings are not changed, sca n data will be sent using the defau lt scan mode settings.
Changing the Scanned Image Size 108 Changing the Scanned Image Size The setting for the size of the scan im age can be changed from the screen for selecting the do cument mode. 1 Press the , key in the screen for selecti ng the document mode (“ADF” or “BOOK”).
Registering Recipients 109 Registering Recipients About the E-mail RE GISTRATION Function Frequently used E-ma il addresses can be registered with the FAX REGIS- TRA TION function so that the E-mail address can be easily accessed. In addition, this reduces input errors.
Registering Recipients 110 " If the one-touch dial key that is pr essed is already registered with a recipient, the message “REGISTERED!” appears. Press the Menu Select key , and then press a one-to uch dial key with no recipient reg- istered.
Registering Recipients 111 " If a one-touch dial key programmed with a group of e-mail addresses is pressed, the message “GROUP” a ppears in the u pper-right corner of the screen.
Registering Recipients 112 1 Press the Menu Select key , then the , key three times. 2 Check that the F AX REGISTRA TION screen appears, then press the Menu Select key , and then press , key . 3 Check that the SPEED DIAL scre en appears, and then press the Menu Select key .
Registering Recipients 113 2 Check that the F AX REGISTRA TION screen ap pears, then press the Menu Select key , and then press the , key . 3 Check that the SPEED DIAL screen appears, and t hen press the Menu Select key . 4 Using the keypad, enter the spe ed dial number tha t you want to change or delete.
Registering Recipients 114 1 Press the Menu Select key , then the , key three times. 2 Check that the F AX REGISTRA TION screen appears, then press the Menu Select key , and then press the , key twice. 3 Check that the GROUP D IAL screen appears, and then press the Menu Select key .
Registering Recipients 115 9 T o program other group diali ng, press the one-touch di al key , and then repeat the procedure starting from step 5. OR T o finish the procedure a nd return to the Scan mode screen, conti nue pressing the Cancel/C key until the Scan mode screen is disp layed.
Registering Recipients 116.
8 Replacing Consumables.
Replacing the Toner Cartridge 118 Replacing the Toner Cartridge Note Failure to f ollow instructions as outlined in this manual could result in voiding your warranty . Y our machine uses four toner cartrid ges: black, yellow , magenta, and cyan. Handle the toner cartridges carefull y to avoid spilling toner inside the ma chine or on yourself.
Replacing the Toner Cartridge 119 When replacing a toner cartridge, refer to the followi ng table. For optimum print quality and performance, use o nly approved KONICA MINOL T A toner cartridges for your specific machine type , as listed in the table below .
Replacing the Toner Cartridge 120 Keep toner cartridges: In their packaging until you’re ready to install them. In a cool, dry lo cation away from su nlight (due to h eat). The maximum storage temperature is 35 ° C (95 ° F) and the ma ximum storage humi dity is 85% (nonco ndensing) .
Replacing the Toner Cartridge 121 To Replace a Toner Cartridge Note Be careful not to sp ill toner while re placing a toner cartridge. If toner spills, immediately wipe it off with a soft, dry cloth. When a toner cartridge becomes empty , the messages X TONER EMPTY and CHANGE X TONER ( X indicates the toner color) alterna tely appear .
Replacing the Toner Cartridge 122 " The scanner unit cannot be releas ed if the ADF has been opene d. Be sure to gentl y close the ADF first, then release the scanner unit. 4 " Be careful not to touch the plate on the back of the scanner unit.
Replacing the Toner Cartridge 123 5 " Do not touch the transfe r belt. " If there is media in the output bin, remove it. " Before opening the engine cover , be sure to fold up the output bin.
Replacing the Toner Cartridge 124 6 " Y ou can identify the toner cartridge by the color of the handle and by the let- ter molded into the han- dle: C (cyan), M (magenta), Y (yellow) and K (black). 7 " Do not manual ly rotate the toner cartridge ca rou- sel.
Replacing the Toner Cartridge 125 9 " Do not touch or scratch the toner roller. 10 " Before inserting the toner cartridge, make sure that the color of the toner car- tridge to be installed is the same as the l abel on the toner cartridge carou- sel.
Replacing the Toner Cartridge 126 12 " Before closing the engine cover , be sure to close the front cover . The front cover cannot be closed afte r the engine cover is closed. 13 14 " When the scanner unit is closed, the black toner cartridge automatically moves so that it can be replaced.
Replacing the Toner Cartridge 127 15 Press the Stop/Reset key . The message is erased from the message window , and machine is reset so that it can conti nue printing. " If no operation is performed for more than 30 seconds after the scanner unit is closed, the machine is au tomatically reset so that it can print.
Replacing the Drum Cartridge 128 Replacing the Drum Cartridge When the drum cartridge reaches the end of its service l ife, the messages DRUM LIFE END and CHANGE DRUM alternately appear . Follow the pro- cedure described b elow to replace the drum cartridge.
Replacing the Drum Cartridge 129 2 " Be careful not to touch the plate on the back of the scanner unit. 3 " Do not touch the transfe r belt.
Replacing the Drum Cartridge 130 " If there is media in the output bin, remove it. " Before opening the engine cover , be sure to fold up the output bin. 4 Note Dispose of the used drum ca rtridge according to your local regulations.
Replacing the Drum Cartridge 131 5 " Do not touch the OPC drum on the drum car- tridge. 6 7 New drum cartridge.
Replacing the Drum Cartridge 132 8 " The machine must complete a calibr ation cycle (less than 2 minutes) after a toner cartridge has been re placed. If you open a cover before the machine is reset, the calibration stops, then starts over again after the cover is closed.
9 Maintenance.
Maintaining the Machine 134 Maintaining the Machine CAUTION Read all caution and warning lab els ca refully , making sure to follow any instructions contained in them. These labels are located on the inside of the machine’s covers and the interior of the bo dy .
Maintaining the Machine 135 Do not cover the machine immediately after using it. Turn it of f and wa it until it co ols down. Do not leave th e machine’s covers open for any length of time, especially in well-lit places; light may damage the drum cartridge.
Cleaning the Machine 136 Cleaning the Machine CAUTION Be sure to turn off the machine and unplug the po wer cord before cleaning. " Use a soft, dry cloth only .
Cleaning the Machine 137 Interior Cleaning the Media Feed Roller and Laser Lens 1 " The scanner un it cannot be released if the ADF has been opened.
Cleaning the Machine 138 2 " Be careful not to touch the plate on the back of the scanner unit. 3 " Do not touc h the transfer belt..
Cleaning the Machine 139 " If there is media in the output bin, remove it. " Before opening the engine cover , be sure to fold up the output bin.
Cleaning the Machine 140 Note Position the removed drum cartr idge as shown in the il lustration at the ri ght. Be sure to keep the drum cartridge horizont al and place it where it will not become dirty .
Cleaning the Machine 141 6 7 BOTTOM VIEW Laser lens.
Cleaning the Machine 142 8 9.
Cleaning the Machine 143 Cleaning the Duplex Option Feed Rol lers 1 2 3.
Cleaning the Machine 144 Cleaning the Media Feed Rollers for Tray 2 1 2.
Cleaning the Machine 145 3 4.
Cleaning the Machine 146 Cleaning the Media Feed Rollers for the ADF 1 2 3.
Storing the Machine 147 Storing the Machine Note If this machine is not to be used for an extended period of time, store it with th e fuser separator levers moved as far back as possible.
Storing the Machine 148.
10 10 Troubleshooting.
Introduction 150 Introduction This chapter provides informa tion to aid you in resolving machine prob lems you may encounter , or at least guide you to the proper sou rces for help.
Preventing Media Misfeeds 151 Preventing Media Misfeeds Make sure that... Media matches the machine specifications. Media is flat, especial ly on the lead ing edge. The machine is on a hard, flat, level surface. Y ou store media in a dry location away from moistu re and humidity .
Understanding th e Media Path 152 Understanding the Media Path Understanding the media path will help you locate media misfeeds. 1. ADF media feed rollers 2. Document feed tray 3. Document output tray 4. Fuser unit 5. Duplex option 6. T ray 2 (optional) 7.
Clearing Media Misfeeds 153 CAUTION If you get toner in your eyes, wash it out immediately with cool water and consul t a doctor . If, after clearing the media misfeed, the misfeed message in the messa ge window persists, open and close the engine cover .
Clearing Media Misfeeds 154 Clearing a Media Misfeed in the Machine 1 " The scanner unit cannot be releas ed if the ADF has been opene d. Be sure to gentl y close the ADF first, then release the scanner unit.
Clearing Media Misfeeds 155 2 " Be careful not to touch the plate on the back of the scanner unit. 3 " Do not touch the transfe r belt.
Clearing Media Misfeeds 156 " If there is media in the output bin, remove it. " Before opening the engine cover , be sure to fold up the output bin.
Clearing Media Misfeeds 157 Note Position the removed drum cartridge as shown in the illustration at the right. Be sure to k eep the drum cartridge horizont al and place it where i t will not become dirty .
Clearing Media Misfeeds 158 6 " Always remove the mis- fed media in the feed direction as shown only . 7.
Clearing Media Misfeeds 159 8 9.
Clearing Media Misfeeds 160 10 11 12.
Clearing Media Misfeeds 161 13 " If the paper in T ray 2 is being used, perform the procedure starting from step 14 for clearing a media misfeed.
Clearing Media Misfeeds 162 16 17 18 19.
Clearing Media Misfeeds 163 20.
Clearing Media Misfeeds 164 Clearing a Media Misfeed from the Duple x Option 1 2 " Always remove the mis- fed media in the feed direction as shown only .
Clearing Media Misfeeds 165 Clearing a Media Misfeed from the ADF 1 2 3.
Clearing Media Misfeeds 166 4 5 6.
Solving Problems wi th Media Misfeeds 167 Solving Problems with Media Misfeeds " Frequent misfeeds in any area indica te that area should be checked, repaired, or cleaned. Repeated misfeeds may also happen if you’ re using unsupported print media or original media.
Solving Problems with Media Misfeeds 168 Media is mis- fed in the ADF . The loaded document does not meet the specifications. Load the correc t document. For details on the documents that can be loaded, refer to “Documents that can be Loaded into the ADF” on page 67.
Solving Problems wi th Media Misfeeds 169 Media i s mis- feeding. Envelopes are facing the wrong way in Tray 1. Load the envel opes in T ray 1 with the flaps fa cing down. If the flaps are on the long edge, load the envelopes with the flap to ward the left of the machine with the fla ps facing down.
Solving Other Problems 170 Solving Other Problems " T o order KONICA MINOL T A consumables, go to www .q-shop.com. Symptom Cause Solution Machine power is not on. The power cord is not correctly plugged into the outlet. T urn off the machine, confirm that the power cord is correctly plugge d into the outlet, and then turn on the machine.
Solving Other Problems 171 Images can- not be printed from the digital camera. The digit al camera transfer mode i s not set to PictBridge. Set the digital camera transfer mode to PictBridge. " The machine supports only PictBridge-enabled digital camera.
Solving Other Problems 172 Printing takes too much time. The machine is set to a slow printing mode (for example, thick stock or transpar- ency). It takes more time to print with special media. When using regular paper , make sure that the media type is set properly in the driver .
Solving Other Problems 173 Machine resets or turns off fre- quently . The power cord is not correctly plugged into the outlet. T urn off the machine, confirm that the power cord is correctly plugged into the outlet, an d then turn on th e machine. A system error occurred.
Solving Other Problems 174 With N-up on multiple cop- ies, the out- put is incorrect. Both the printer driver and the application have been set for col- lation. For N-up on multiple copies, choose Collate only in the printer driver ’s Basic T ab. Do not set collation in the a pplica- tion.
Solving Other Problems 175 The web-based utility cannot be accessed. The PageScope Web Connection Adminis- trator's password is incorrect. The PageScope Web Connectio n Administrator password has a 6-char- acter minimu m and a 16-character maximum.
Solving Problems with Printing Quality 176 Solving Problems with Printing Quality Symptom Cause Solution Nothing is printed , or there are blank spots on the printed page. One or more of the toner cartridges may be defective. Remove the toner cartridges and check if any is damaged.
Solving Problems with Printing Quality 177 Image is too light; there is low image density . Laser lens is di rty . C lean the laser lens. The copy density is set too light. Select a darker copy density . The medi a is moist from humidity . Remove the moist media and replace with new , dry media.
Solving Problems with Printing Quality 178 Image is blurred; background is lightly stained; there is insufficient gloss of the printed image. One or more of the toner cartridges may be defective. Remove the toner cartridges and check for damage. If it is damaged, replace it.
Solving Problems with Printing Quality 179 Irregular print or mot- tled image appears. The medi a is moist from humidity . Adjust the humidity in the media stor- age area. Remove the moist media and replace it with new , dry media. Unsupported media (wrong size, thick- ness, type, etc.
Solving Problems with Printing Quality 180 There are toner smudges or residual images. One or more of the toner cartridges are defective or in stalled incorrectly . Remove the toner cartridges and check for damage. If it is damaged, replace it. The fuser separator levers are adjus ted for envelope printing.
Solving Problems with Printing Quality 181 Image defects. The laser lens is dirty . Clean the laser lens. A toner cartridge may be leaking. Remove the toner cartridges an d check for damage. If it is damaged, replace it. A toner cartridge may be defective.
Solving Problems with Printing Quality 182 If the problem is not resolved, even after all of the above have been per- formed, contact T echnical Support with the error information. For contact information, refer to the Need Assistance sheet. Line art does not print in color .
Status, Error, and Service Messages 183 Status, Error, and Service Messages S tatus, error , and service messages are disp layed in the message window . They provide information about your machine an d help you locate many prob- lems. When the conditi on associated with a displayed message has changed, the message is cleared from the window .
Status, Error, an d Service Messages 184 Error Messages " For details on fax error messages, refer to the magicolor 2490MF Fac- simile User ’s Guide. This message... means... Do this... :EMPTY T ray 1 or Tray 2 ran out of paper . Load media into the specified tray .
Status, Error, and Service Messages 185 DOCUMENT COVER OPEN (Displaying alternately) CLOSE DOCUMENT COVER The documen t is loaded into the ADF , but the ADF is open. Close the ADF . DRUM (Displaying alternately) END The drum cartri dge has reached the end of its service life.
Status, Error, an d Service Messages 186 *JOB CANCELED* While a document was being scanned from the original glass in Scan mode, more than one minute had passed after the first page of the document was scanned or the data could not be sent. Theref ore, the scan job was auto- matically canceled.
Status, Error, and Service Messages 187 NO DUPLEX PAPER Duplex (Dou- ble-Sided) printing is specified, but no paper compatible with duplex (Dou- ble-Sided) printing is loaded. Load paper compati- ble with du plex (Dou- ble-Sided) printing. Only plain and letter- head paper are com- patible with duplex (Double-Sided) print- ing.
Status, Error, an d Service Messages 188 PAPER EMPTY (Displaying altern ately) LOAD PAPER(XX) T ray X (T ray 1 or T ray 2) ran out of paper . Load paper into the specified paper tray . PAPER JAM (Displaying altern ately) OPEN DUPLEX COVER Media has misfed in the duplex option.
Status, Error, and Service Messages 189 SET ORIGINAL TO ADF 2in1 or collated copying is speci - fied, but the docu- ment is not loaded into the ADF . Load the document into the ADF . 2in1 and collated copying can only be used with a document loaded into the ADF .
Status, Error, an d Service Messages 190 X TONER EMPTY (Displaying altern ately) CHANGE X TONER The X toner car- tridge is empty . (This message appears if 8 TONER EMPTY STOP on the MACHINE SET- TING menu is set to ON .) Replace the to ner car- tridge.
Status, Error, and Service Messages 191 Service Messages These messages indicate a more serious fault that can only be corrected by a customer service engineer . If one of these messages appears, turn the machine off, then turn it on again. If the problem persists, contact your local vendor or authorized service provider .
Status, Error, an d Service Messages 192.
11 11 Installing Accessories.
Introduction 194 Introduction Note Any damage to the machine cau sed by the use of accessor ies not manufactured o r supported by KONICA MINO L T A will void your warranty .
Duplex Option 195 Duplex Option Duplex (Double-Sided) printing c an be performed automatically with the duplex option installed. Installing the Duplex Option 1.
Duplex Option 196 2 " Be sure to remove the tape. 3 " Before installing the duplex option, open the duplex cover and check that the knob is posi- tioned vertically .
Duplex Option 197 4 5 " Since the duplex optio n is not yet secured to the machine, hold the duplex option in place when opening its cover ..
Duplex Option 198 6 " Make sure that both knobs are securely locked. 7.
Tray 2 199 Tray 2 Up to 500 sheets of A4/Letter-size paper can be loaded in T ray 2. Installing Tray 2 Note Since consumables are installed in the machine, be sure to keep the machine level when moving it in order to prevent accid ental spills.
Tray 2 200 2 " Be sure to place T ray 2 on a level surface..
A Appendix.
Technical Specifications 202 Technical Specifications T ype Desktop (4-cycle lase r color printer-based all-in-one) Document holder S tationary Photoconductor OPC Printing system 2 laser diodes and po.
Technical Specifications 203 Media sizes T ray 1 (Mu ltipurpose Cassette) Media width: 92 to 216 mm (3.6 to 8.5") Media length: 148 to 356 mm (5.
Technical Specifications 204 Acoustic Noise Copying: 52 dB or less 57 dB or less (with ADF) S tandby: 39 dB or less External dimensions He ight: 531 mm (20.9") Width: 528 mm (20.8") Depth: 475 mm (18.7") (with Tray 1 closed) Weights Machine: Approximately 33 kg (70.
Technical Specifications 205 Consumable Life Expectancy Chart User-Replaceable Service-Replaceable Item Average Life Expectancy (in Simplex Pages) T oner cartridge At 5% coverage , using A4/Letter pla.
Entering Text 206 Entering Text When specifying the user name or programming the recipient name with one-touch dial keys, l etters, accented characters, numbe rs and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols.
Entering Text 207 Entering Names Entering Email Addresses Keypad Key A vailable c haracters [1] [A] 1 1 .,'?¿!¡"1-()@/:;_ 2 2 ABC2abcÆÇàáâãäåæç 3 3 DEF3defÐèéêëð 4 4 GHI4gh.
Entering Text 208 Changing Input Mode Each press of the key switches t he inp ut mode between numbers and let- ters. [1]: Numbers can be typed in. [A]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Of fice” as an example.
Entering Text 209 Correcting Text And Input Precautions T o erase all entered text, hold down the Cancel/C key . T o delete only part of the entered text, use the * and ) keys to move the cursor (_) to the chara cter that you want to delete, an d then press the Cancel/ C key .
Our Concern for Environmental Protection 210 Our Concern for Environmental Protection As an ENERGY ST AR ® Partner , we have determined that this machine me ets the ENERGY ST AR Guidelines for energy efficiency .
Index 211 Index Numerics 2in1 88 A Accessories Duplex option 19 5 Tray 2 199 B Basic tab 76 C Collate 93 Configuration menu 21 Consumables Drum cartridge 128 Toner cartridge 118 Control panel 10 Copy .
Index 212 E Entering text 206 Correcting te xt 209 Input mode 208 Input precautions 209 Entering, direct 104 Envelope 41 G Glossy Media 45 I ID card copy 89 Imageable area 46 Input mode 208 Installati.
Index 213 Q Quality 85 Quality tab 77 R Replace Drum cartridge 128 Toner cartridge 118 S Scan 96 TWAIN driver 97 Scan mode settings 107 Scan to email Basic scan to email operati on 99 Scanned i mage s.
Index 214.
An important point after buying a device Konica Minolta 2490MF (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Konica Minolta 2490MF yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Konica Minolta 2490MF - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Konica Minolta 2490MF you will learn all the available features of the product, as well as information on its operation. The information that you get Konica Minolta 2490MF will certainly help you make a decision on the purchase.
If you already are a holder of Konica Minolta 2490MF, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Konica Minolta 2490MF.
However, one of the most important roles played by the user manual is to help in solving problems with Konica Minolta 2490MF. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Konica Minolta 2490MF along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
