Instruction/ maintenance manual of the product Readiris Corporate 12 I.R.I.S.
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Readiris TM Corporate 12 User Guide.
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Readiris TM Corporate 12 – User Guide iii Table of Contents Copyright s ........................................................................................... 1 Chapter 1 In troduci ng Readi ris .............................................
Table of Contents iv Opening im age files ........................................................ 28 Scanning paper doc ument s .............................................. 30 Chapter 6 Adjusting scan ned docume nts ........................
Readiris TM Corporate 12 – User Guide v Selecting the PD F options ............................................... 80 iHQC compressi ng PD F documents ............................... 81 Password protecting PDF documents .....................
Table of Contents vi Chapter 17 Reco gnizing barcod es ......................................... 113 Chapter 18 Recognizi ng business card s................................ 117 Index ............................................................
Readiris TM Corporate 12 – User Guide 1 Copyrights ReadirisC orporate1 2-dgi-110209-0 4 Copyrights © 1987–2009 I.R.I.S. All Rights Reserved. I.R.I.S. owns the copyrights to the Readiris software, to the online help system and to this publication.
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Readiris TM Corporate 12 – User Guide 3 C HAPTER 1 I NTRODUCING R EADIRIS S AVE TIME , AVOID RET YPING Congratulations on acquiring Readiris. This sof tware package will undoubtedly be of great help in reca pturing your texts, tables, graphics, barcodes and handprinted text.
Chapter 1 – Introducing Readiris 4 spreadsheet, archive them a s PDF or XPS f iles, etc. To recognize faxes and convert PDF docum ents, drag their image files from Windows Explorer to the Readiri s application wind ow. Or send an image promptl y to Readiris via the context m enu.
Readiris TM Corporate 12 – User Guide 5 solutions you confirm are memorized, increasing the system speed and confidence and renderi ng the system more intelligent as you g o along. This powerful learning tool also allows y ou to train Readiris on special characters such as mathematical symbols and dingbats and to handle distorted fonts.
Chapter 1 – Introducing Readiris 6 states, telephone and fax num bers, etc. The resulting data can be sent directly to your contact managem ent software such as Microsoft Outlook (Express) or an y vCard com pliant application.
Readiris TM Corporate 12 – User Guide 7 T HE R EADIRIS SERIES The table below gives an overvi ew of the available vers ions: Readiris Home 12 Limited f eatures 25 recogn ition language s Supports PD.
Chapter 1 – Introducing Readiris 8 Readiris P ro 12 Asian Readiris C orporate 12 Asian Basic features Basic feature s 128 recognition languages 128 recognition l anguage s Supports PDF, DCX, DJV, D JVU, JPG, JPEG, J2C, J2K, JP2, PNG, TI F, TIFF, BMP, PCX.
Readiris TM Corporate 12 – User Guide 9 BMP, PCX. Generates fo ur types of PDF files, PD F- iHQC ( l evel I), four types o f XPS, XPS- iHQC (lev el I), DOCX, ODT, X LS, WordML , Spread sheetML , RTF, HT M, XML, TXT, TI FF, etc. Arabic a nd Farsi reco gnition Hebrew recogni tion BMP, PCX.
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Readiris TM Corporate 12 – User Guide 11 C HAPTER 2 I NSTALLING R EADIRIS S YSTEM REQUIREM ENTS This is the minimal system configuration required to use Readiris: a 486-based Intel PC or co mpatible. A Pentium-based PC is recommended. 256 MB RAM.
Chapter 2 – Installing Readiris 12 S OFTWARE INSTALLATION How to install Readiris: Log on to Windo ws as administrator or make sure you have the necessary administration rights. Connect your scanner to y our PC and install the corres ponding software.
Readiris TM Corporate 12 – User Guide 13 Repeat the installation process to install any ad ditional software from the CD-ROM . U NINSTALLING THE SOF TWARE There is only one correct way to uninstall Readiris: by using th e Windows (un)install wizard.
Chapter 2 – Installing Readiris 14 be entitled to product support; be entitled to special offers on I.R.I.S. products. To register: Use the Registration wizard on the Regi ster menu. Follow the on- screen instructions. P RODUCT SUPPORT Once you have registered your product, you are entitled to product support from I.
Readiris TM Corporate 12 – User Guide 15 C HAPTER 3 G ETTING STARTED R UNNING R EA DIRIS To run Readiris: Start Readiris from the Windows Start m enu or double-click the shortcut on your desktop. If you acquired Readiris Corporate y ou will be prompted to register.
Chapter 3 – Getting started 16 Step 1 Select the type of doc u ment you want to recognize. Readiris recognizes text p ages , business cards and multiple business cards in a single s can . For more information, see the section Selecting the document type .
Readiris TM Corporate 12 – User Guide 17 For more information, see the section Selecting the document language . Click OK to save the settings. Click Next to go to the next step. Step 5 Click the Change button to change the output format or target application.
Chapter 3 – Getting started 18 The Readiris interface is com posed of: the SmartTasks (in the middle) The SmartTasks are pre defined commands that allow you to use the most frequent Readiris functi ons at the touch of a b utton.
Readiris TM Corporate 12 – User Guide 19 Use the image toolbar butto ns to edit documents in the Readiris interface. Point to the different buttons to displa y their tooltips.
Chapter 3 – Getting started 20 C HANGING THE USE R INTERFACE LA NGUAGE The user interface of Readiris is available in a wide range of languages. To change the user interface language: On the Settings m enu, click User Interface Language . In the Language list, select the requi red language, then click OK to confirm.
Readiris TM Corporate 12 – User Guide 21 C HAPTER 4 T HE R EADIRIS S MART T ASKS When starting Readiris, click anywhere in the Re adiris startup screen and click Cancel when the OCR W izard launches.
Chapter 4 – The Readiris SmartTasks 22 1. Scan and recognize docum ents and send them directly to Word for text processing; Microsoft Word is the default target application. See the section Formatting text documents to learn more about the other available applications.
Readiris TM Corporate 12 – User Guide 23 7. Scan and reco gnize business cards. The documents will be sent in the vCard format by default. See the section Recognizing business cards to learn more about the other available formats. 8. Scan and recognize docum ent batches and apply docum ent separation and indexing options.
Chapter 4 – The Readiris SmartTasks 24 Click Configure if applicable to select t he Twain source. Then click OK to save the settings. For more information on the scanner settings and on scanning paper documents, see the section Scanning paper doc uments .
Readiris TM Corporate 12 – User Guide 25 For more information on the above-mentioned settings, se e the sections Selecting the options , Scanning paper documents and Selecting the document language . Finally, click the Sm artTask to use it. Readiris will go through the entire recognition process automatically.
Chapter 5 – Scanning documents 26 C HAPTER 5 S CANNING DOCUMENTS S ELECTING THE DOCUMENT T YPE Before scanning docum en ts or opening image files in Readiris Corporate, you m ust select the document type. Readiris can process Text Pages , Business Cards and Multiple Business Cards in a Single Scan .
Readiris TM Corporate 12 – User Guide 27 S ELECTING THE OPTIONS Before scanning paper documents or opening image files, you can select several image enha ncement options. When enabled, these options will be applied during the opening and scanning of documents.
Chapter 5 – Scanning documents 28 You can also use the windowing tools on the image toolbar to modify the page analysis results or to wi ndow documents manually.
Readiris TM Corporate 12 – User Guide 29 Tip : you can also drag image files to the Readiris im age win dow to open them. Tip : Right-click any im age file you want to open, point to Ope n With and click IOCR application . The Readiris software will open and display the image.
Chapter 5 – Scanning documents 30 Avoid selecting this option when opening very low-quality im ages, however. Readiris supports the following graphic formats: Select the image file of y our choice and click Open .
Readiris TM Corporate 12 – User Guide 31 When you process paper docum ents, Readiris will start your scanner as soon as you click the Scan button and display the scanned document in the in terface. To scan documents: Click the Scanner button to set the scanner settings.
Chapter 5 – Scanning documents 32 Format and Resolution Readiris supports a wide ra nge of paper formats and resolutions. Note that it is recomm ended to use a scan resolution of 300 dpi. Use a resolution of 400 d pi when recognizing business cards, Asian text or very sm all print.
Readiris TM Corporate 12 – User Guide 33 Note that this option never increases the resolution of images scanned with too little detail. Scanning multipage docu ments When scanning m ultipage documents and using a scanner equipped with a docum ent feeder, select the ADF (auto matic document feeder ) option.
Chapter 5 – Scanning documents 34 Using a digital camera Select Digital camera when you ar e using a camera as scan source. Readiris uses special recognition routines to process digital camera images. Tips for using a digital cam er a as scan source: Calibrate the camera by photographing a white docum ent.
Readiris TM Corporate 12 – User Guide 35 High-speed and duplex sc anning When using a duplex s canner, the Duplex scanning opti on will be available. Select it to recognize f ront and back pages. Fast Binarization Make sure to select Fast Binarization when you are using a high-speed scanner.
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Readiris TM Corporate 12 – User Guide 37 C HAPTER 6 A DJUSTING SCANNED DOCUMENTS When opening or scanning extremely light or extremely dark grayscale and color images, it ma y be necessary to adjust those images before executing the recognition, in order to obtain satisfactory OCR results.
Chapter 6 – Adjusting scanned documents 38 o Select Smoothen color image to even out the image. This option renders grayscale and color images more homogeneous by smoothening out differences in intensity. As a result, a stronger contrast is created between the foreground (text) and background (artwork).
Readiris TM Corporate 12 – User Guide 39 o Use the slider to increase or decrease the Brightness . The Brightness settings determine the overall br ightness of the image. Use these settings to darken or lighten the image when the text is illegible. Example 1: lighten a dark im age to eliminate the page background.
Chapter 6 – Adjusting scanned documents 40 (Binarized image. The default brightness settings yield fragmented characters) (The darkened image yields satisfactory recognition results) o Use the slider to increase or decrease the Contrast . The Contrast settings determine the contrast between darker and lighter zones of an image.
Readiris TM Corporate 12 – User Guide 41 Despeckling removes small spots from black-and-white im ages . Click Apply to preview the results. If the results are satisfactor y , click OK . If not, change the settings again. Click Recognize + Save to recognize the document.
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Readiris TM Corporate 12 – User Guide 43 C HAPTER 7 S AVING DOCUMENTS AS IMAGE FILES Paper documents you scan do not need to be OCRe d right away. They can be saved as image files. To do so: Scan the docum ent. On the File menu, click the commands Save Full Page as Image or Save All Pages as Image .
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Readiris TM Corporate 12 – User Guide 45 C HAPTER 8 W INDOWING DOCUMENTS W INDOWING DOCU MENTS AUTOMATI CALLY When scanning or opening docum ents, Readiris will auto matically apply Pa ge Analysis to split up the documents in different windows. The Page Analysis option is selected by default.
Chapter 8 – Windowing documents 46 Page analysis detects text, graphic and table zones automatically. Barcode zones and ha ndprinted zones need to be drawn m anually.
Readiris TM Corporate 12 – User Guide 47 The part of the page you select will be analyzed automatically. You will be prompted whether you want to e xclude the same outer zone from page analysis on every page of the do cu ment.
Chapter 8 – Windowing documents 48 Draw a frame around the text blocks, graphics, tables, barcodes and handprinting zones you want to window. For more information on recognizing barcodes and handprinting, see the sections Recognizing barcodes and Recognizing handprinted text , respectively.
Readiris TM Corporate 12 – User Guide 49 ones. Whenever two win dows of the same type intersect, they become a polygon automatically. Automatic page analysis Should the current page be too comp lex to windo w manually, click the Analyze page button on the image toolbar to window the pag e automatically.
Chapter 8 – Windowing documents 50 Right-click any of the se lected windows, point to Window , then to Type and then click the required window type. Modifying the window size Click the window you want to modify. Place the mouse pointer o ver a marker (on the sides and in the corners of the window) .
Readiris TM Corporate 12 – User Guide 51 or Right-click the selected windows, poi nt to Window , then click Delete . Deleting small windows Some documents, faxes for instance, of ten have "stray" dots on pages, causing Readiris to create superfluous windows that do not contain text.
Chapter 8 – Windowing documents 52 On the File menu, click the command Load Layout . Select the layout file you saved. To apply the la y out to all opened or scanned pages, select Apply Layout to All Pages in the Layout file dialog box. Click Open to load the layout f ile.
Readiris TM Corporate 12 – User Guide 53 Click Recognize + Save to execute the OCR..
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Readiris TM Corporate 12 – User Guide 55 C HAPTER 9 U SER INDEXING Before you recognize and save documents with Readiris, y ou can create a user index for each docum ent. Readiris user indexes allow you to sort output files efficiently by subfolder , file name , subject and keywords .
Chapter 9 – User indexing 56 Click Browse to select the r equired output folder. Click in the index field y ou want to use ( subfolder , file name , subject and keywords ) Then draw a fram e around the text you want to use as index item.
Readiris TM Corporate 12 – User Guide 57 C HAPTER 10 R ECOGNIZING DOCUMENTS I NTRODUCTIO N To recognize docum ents, Readiris applies linguistics during the recognition phase. As a result, Readiris recognizes text, tables , graphics, barcodes and handprinted text in all kinds of documents.
Chapter 10 – Recognizing documents 58 allows to increase the system's accuracy. All solutions you confirm are memorized temporarily during recognition, increasing the system speed and confidence and ren dering the sy stem more intelligent as you go along.
Readiris TM Corporate 12 – User Guide 59 The 5 most recently selected languages are moved to the top of the language list. Important : select the document language before executing page analysis when you are dealing with Asian, Hebrew and Arabic documents.
Chapter 10 – Recognizing documents 60 Recognizing documents with mixed languages Readiris also allows you to enable mixed character se ts. That way Readiris switches languages in the middle of a sentence automatically and recognizes English words (prope r names etc.
Readiris TM Corporate 12 – User Guide 61 Tip : favor accuracy over speed when the image quality is rather poor. U SING USER LEXICONS During recognition, Readiris is a ssisted by linguistic databases to recognize text correctly. These linguistic databases are standar d lexicons and are available f or every supported language.
Chapter 10 – Recognizing documents 62 Insert the words you want Readiris to recognize and click the Add button. You can also copy-paste text segments from other files and import and edit existing text files. Tip : importing company documents or word list m ay be the fastest way to create a user lexicon containing company-specific terminology.
Readiris TM Corporate 12 – User Guide 63 All punctuation symbols and sp ecial characters at the beginning and end of words are filtered automatically.
Chapter 10 – Recognizing documents 64 To select the font type: On the Settings m enu, point to Font type . The font type is set to Automatic by default. That way, Readiris recognizes "25 pin" or "NLQ" (Near Letter Quality) dot matrix, or other "no r mal" printing.
Readiris TM Corporate 12 – User Guide 65 Important : these document characteristics do not apply to Asian, Hebrew or Arabic documents. U SING INTERACTIVE LEA RNING Readiris offers an interactive learning function.
Chapter 10 – Recognizing documents 66 If the results are correct: o Click t he Learn button to save the result as sure. The learning results are temporarily stored in the com puter memory, for the duration of the recognition. Readiris will no longer display the learned characters when OCRing the rest of the docum ent.
Readiris TM Corporate 12 – User Guide 67 Use this button to prevent document noise from appearing in the output file. o Click U ndo to correct mistakes. Readiris keeps track of the last 32 operations. o Click A b ort to abort interactive learning. All learning results will be deleted.
Chapter 10 – Recognizing documents 68 To use an exi sting font dictionary: On the Learn menu click Font Dictionary . Select the dictionary you want to use and click Open . On the Learn menu click either Append Font Dictionary or Read Font Dictionary .
Readiris TM Corporate 12 – User Guide 69 C HAPTER 11 F ORMATTING AND SAVING DOCUMENTS F ORMATTING DOCUMENTS The documents y ou OCR in Readiris can be saved in v arious output formats.
Chapter 11 – Formatting and saving documents 70 Readiris either: o sends documents to an a pplication, which will open automatically, or; o saves documents as an external file. The option Send by e-mail creates a new e-mail message and inserts the recognized document as e-mail attachment.
Readiris TM Corporate 12 – User Guide 71 of a document, click Document Properties on the File menu. Note that the document properties options are also accessible in the Output File dialog box, which opens wh en you click Recognize + Save .
Chapter 11 – Formatting and saving documents 72 Layout options The option Create body text avoids text f ormatting by Readiris. Readiris generates a continuous, running text. The option Retain word and paragraph formatting takes an intermediate position between b ody text and autoformatting.
Readiris TM Corporate 12 – User Guide 73 o The option Use columns instead of frames creates columnized docum ents. Columnized texts are easier to edit than docum ents containing multiple frames: the text f l ows naturally from one colum n to the next.
Chapter 11 – Formatting and saving documents 74 The option Merge lines into paragraphs ena bles automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated words at the end of a line.
Readiris TM Corporate 12 – User Guide 75 Click the Paper size tab and use the arrow buttons to apply and exclude paper sizes. Readiris will go through the active paper sizes in the indicated order and will use the first paper size that is sufficiently large to hold the scanned docum ent.
Chapter 11 – Formatting and saving documents 76 For more information on form atting options, see the section Formatting text documents . SpreadsheetML options When selecting Microsoft Excel 2002/ 2003 as target application, specific SpreadsheetML options are available.
Readiris TM Corporate 12 – User Guide 77 The option Convert figures into numbers encodes recognized figures as num bers. As a result, you can execute arithmetical operations on those cells. The text cells (in any table) remain text. Note that only figures inside tables are encoded as num bers.
Chapter 11 – Formatting and saving documents 78 The option Merge lines into pa ragraphs enables automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated words at the end of a line.
Readiris TM Corporate 12 – User Guide 79 C REATING PDF DOCUME NTS Readiris generates four types of PDF output: Text , Text-Image , Image-Text and Image .
Chapter 11 – Formatting and saving documents 80 PDF Text-Image When you select P D F Text-Image , Readiris recognize s text and creates searchable PDF doc u ments that contain the page image and the recognized text. The page image is containe d beneath the text.
Readiris TM Corporate 12 – User Guide 81 Create bookmarks The option Create bookmarks creates bookmarks for each text block, graphic and table in Adobe Acrobat PDF files. Embed fonts Select the option Embed fonts to em bed fonts in Adobe Acrobat PDF files.
Chapter 11 – Formatting and saving documents 82 To generate iHQC compressed PDF output: Click the Format button on the m a in toolbar and choose between the two output modes. In the Send to or Exte rnal file list, select the PDF t y pe of your choice: PDF Image-Text or PDF Image .
Readiris TM Corporate 12 – User Guide 83 P ASSWORD PROTEC TING PDF DOCUMENTS Readiris allows you to limit access to PDF output by setting passwords. You can enter an open doc ument password , which will be required to open the doc ument and set a permissions password which will restrict printing and editing of the docum ent.
Chapter 11 – Formatting and saving documents 84 want to change these settings, you m ust enter the permissions password. The Readiris security settings are similar to the standard protection features offered by Adobe Acrobat. Note, however, that in Readiris the open document passwor d and permissions password m ust be different.
Readiris TM Corporate 12 – User Guide 85 ID in Adobe Acrobat. See the Acrobat docum en tation for more information. The author signature appears in the Signatures tab of Adobe Acrobat and Adobe Reader.
Chapter 11 – Formatting and saving documents 86 C REATING XPS DOCUME NTS Readiris generates four types of XPS f iles: Text , Text-Image , Image-Text and Image . XPS stands for XML Paper Specifi cation and is a fixed-layout format developed by Microsof t.
Readiris TM Corporate 12 – User Guide 87 The page image is not c ontained in these single-layered XPS files. XPS Text-Image When you select XPS Text-Image , Readiris recognizes text an d creates searchable XPS do cuments that contain the page im age and the recognized text.
Chapter 11 – Formatting and saving documents 88 Create bookmarks The option Create bookmarks creates bookm arks for each text block, graphic and table in Microsoft XPS files. I HQC COMPRESSIN G XPS DOCUME NTS Besides four types of "regular" XPS output, Readiris offers iHQC compressed XPS output.
Readiris TM Corporate 12 – User Guide 89 S ELECTING THE GRAPHICS OPTIONS Depending on the output f ormat and target application you select, advanced graphics options m ay be available. The graphics options can be used to alter the image quality and resolution.
Chapter 11 – Formatting and saving documents 90 Tip : When saving docum ents as HTML files to post on a web site, reduce the resolution to 70 dpi (screen resolution). JPEG quality Graphics stored inside PDF, XPS, W ord and RTF documents are saved in the JPEG f ormat.
Readiris TM Corporate 12 – User Guide 91 C HAPTER 12 S AVING AND LOADING SETTINGS Any settings you specify in Readiris are saved automatically for future use after you close the application. To restore the factory settings, click the command Restore Factory Settings on the File menu.
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Readiris TM Corporate 12 – User Guide 93 C HAPTER 13 R ECOGNIZING MULTIPAG E DOCUMENTS O PENING AND RECOGNIZING MULTIPLE IMAGE FILES Readiris is designed to process m ultiple image files at a time. To open multiple image files: Click Open on the main toolbar.
Chapter 13 – Recognizing multipage documents 94 options. Note that Readiris processes documents alphabetically so the empty file must immediately follow the last file of the document. For more information, see the section Separating document batches .
Readiris TM Corporate 12 – User Guide 95 Note : when you are p rocessing large volumes of scanned documents, use the f unctions Batch OCR or Watched Folder . S CANNING AND RECOG NIZING MULTIPAGE DOCUMEN TS Readiris is designed to process documents consisting of m u ltiple pages.
Chapter 13 – Recognizing multipage documents 96 Scanning multipage documents with interval scanning (flatbed scanner) Click the Scanner button on the main toolbar. Select Scan another pa ge after and indicate the time interval using the arrow buttons.
Readiris TM Corporate 12 – User Guide 97 Moving a page inside a document: Right-click the page you want to move and click Select Page . Drag the page to the correct position. Or right-click a page and click Move Page Up or Down . Deleting a page: Right-click the page you want to delete and click Delete pag e .
Chapter 13 – Recognizing multipage documents 98 Or clear its page num ber box in the document panel. Excluded pages are stricken out in the page toolbar. Excluded pages are ignored when you print the scanned images and when you save the scans to m ult ipage image files.
Readiris TM Corporate 12 – User Guide 99 C HAPTER 14 R ECOGNIZING LARGE VOLUMES OF SCANNED IMAGES E XECUTING B AT CH OCR Readiris offers a powerful functionality for recognizing batches of scanned images: Batch O CR . Batch OCR executes the recogniti on on all scanned im ages in a specific folder.
Chapter 14 – Recognizing large volumes of scanned images 100 These folders may be different but do not need to be. Click the Text Format button to select the required external file format and its options. For more information on the form atting options, see the chapter Formatting and saving documents .
Readiris TM Corporate 12 – User Guide 101 The recognized documents get the same file nam e as the original image files. S ETTING UP A WATCHE D FOLDER Next to executing Batch OCR , Readiri s can monitor a Watched Folder . Any image files you place or change inside the watched folder, will be processed by Readiris.
Chapter 14 – Recognizing large volumes of scanned images 102 The text folder must be different from the image folder. One folder must not be a subf older o f the other either. Click the Text Format button to select the required external file format and its options.
Readiris TM Corporate 12 – User Guide 103 C HAPTER 15 S EPARATING AND INDEXING DOCUMENT BATCHES S EPARATING DOCUMENT BATCHE S When scanning or opening multiple docum ents it is essential to indicate to Readiris where one docum ent ends and the other begins.
Chapter 15 – Separating and indexing document batches 104 Select Detect blank pages or Detect cover pages with a barcode , depending on the type of separator page you ar e using. Readiris will detect blank pages or barcode pages and mark them as cover pages.
Readiris TM Corporate 12 – User Guide 105 For more information on barcodes, see the section Recognizin g barcodes . When using a duplex s canner, select Duplex scanning . Readiris will disregard the rear si des when searching for blank pages and barcode pages.
Chapter 15 – Separating and indexing document batches 106 Click the Recognize + Sav e button to process the documents. The option Create one file per document in the Output file dialog box will be selected by default. That way Readiris will create a new output file each time it encounters a blank page.
Readiris TM Corporate 12 – User Guide 107 Select Detect blank pages or Detect cov er pages with a barcode . A page is blank when it only contains noi se. When using barcodes, indicate the barcode read zone , if necessary, and/or indicate specific content Readiris should look for.
Chapter 15 – Separating and indexing document batches 108 Select Generate an XML index . The text of the cover pages can be included in the XML index by selecting the corresponding option. Note that these reading results are not included in the output docu ment.
Readiris TM Corporate 12 – User Guide 109 C HAPTER 16 R ECOGNIZING HANDPRINTED TEXT Next to typed text, tables, graphics and barcodes, Readiris recognizes handprinte d text. Handprinting consists of separated block letters. It takes highly specialized ICR software (intelligent character recognition) to recognize handprinted characters.
Chapter 16 – Recognizing handprinted text 110 Recognized symbols Handprinting recognition is limited to the Latin alphabet and supports numerals (0-9), uppercase letters (A-Z) and t he punctuation symbols comma, period , plus sign and hyphen. Accents, umlauts and other special characters are not supported.
Readiris TM Corporate 12 – User Guide 111 Use a sufficiently thick ballpoint. Black pens yield better results than blue pens. Do not use pencils. Don't stylize too m uch. Excessively stylized characters increase the risk of OCR errors. Don't open loops which should be closed, don't close loops which should be open .
Chapter 16 – Recognizing handprinted text 112 The horizontal underlining bar does not have to touch the rest of the font form . Tip : when less than optimal results are obtained, use the I.R.I.S. writing form and adapt your writing style. The bla nk I.
Readiris TM Corporate 12 – User Guide 113 C HAPTER 17 R ECOGNIZING BARCODES I NTRODUCING BARC ODE READING Next to optical character recogn ition of 128 languages, Readiris also offers barcode reading. Barcodes can either be recognized manually or automatically when they are use d for indexing purposes.
Chapter 17 – Recognizing barcodes 114 On the Settings m enu, click Barcodes . Select the symbologies you want Readiris to recogniz e. Determine whether you wan t Readiris to verify or remove the check digits. Click the barcode button on the image toolbar and draw a f ra me around the barcodes zones in the document.
Readiris TM Corporate 12 – User Guide 115 Select Detect cover pages with a barcode . Indicate the barcode read zone (the position of the barcode on the page) if necessary, and/or indicat e specific content Readiris should look for. Note : the barcode reading results can also be included in an XML index.
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Readiris TM Corporate 12 – User Guide 117 C HAPTER 18 R ECOGNIZING BUSINESS CARDS I NTRODUCING BUSINE SS CARD READING Next to recognition of "regular" docum ents, Readiris Corporate also offers business card recognition. Readiris allows you to scan business cards, recognize them and convert them into an address database.
Chapter 18 – Recognizing business cards 118 Select the latter option when using a flatbed scanner. Note that the background must be black in order for Readiris to extract the various business cards. To create a black background, scan cards with the scanner lid open.
Readiris TM Corporate 12 – User Guide 119 Click Calibrate when using the scanner for the first time and insert the calibration sheet. Select the correct paper size , resol uti on and image type . Click the Scan button in the dia log box to scan the business card.
Chapter 18 – Recognizing business cards 120 It is recommended to sort your business cards by country, as you can only activate one card style at a time.
Readiris TM Corporate 12 – User Guide 121 I NDEX A accuracy vs. speed................ 60 ADF ..................................... 95 adjusting scanned documents 37 Arabic docum ents .........4, 9, 58 Asian documen ts .............. 7, 58 Asian editio n .
Index 122 duplex scanning ................... 36 E editing multipage documents 96 Excel output ......................... 69 extracting business cards .... 118 F factory settings ..................... 91 fast binarization ............. 28, 38 font dictionaries .
Readiris TM Corporate 12 – User Guide 123 options ................................. 28 output form ats ...................... 69 P page analysis ........................ 28 page deskewing .................... 28 pages ...........................
Index 124 user index ............................. 55 user indexing ........................ 55 user interfa ce ........................ 17 user interface language ........ 20 user lexicons ........................ 61 W watched folder ............
An important point after buying a device I.R.I.S. Readiris Corporate 12 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought I.R.I.S. Readiris Corporate 12 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data I.R.I.S. Readiris Corporate 12 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, I.R.I.S. Readiris Corporate 12 you will learn all the available features of the product, as well as information on its operation. The information that you get I.R.I.S. Readiris Corporate 12 will certainly help you make a decision on the purchase.
If you already are a holder of I.R.I.S. Readiris Corporate 12, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime I.R.I.S. Readiris Corporate 12.
However, one of the most important roles played by the user manual is to help in solving problems with I.R.I.S. Readiris Corporate 12. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device I.R.I.S. Readiris Corporate 12 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
