Instruction/ maintenance manual of the product MF4140 Canon
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ENG Basic Guide Please read this guide befor e operating this prod uct. After you finish reading this guide, store it in a safe place for future r eference.
i Manuals f or the Machine ● Machine Set-Up ● Software Installation Starter Guide ● Basic Features ● Maintenance ● Machine Settings ● Specificat ions Basic Guide (This Document) ● Adv an.
ii What Can I Do with This Machine? What Can I Do with This Machine? F ax Features (MF4140/MF4150 Only) Specify a recipient with a single key One-T ouch Speed Dialing → p. 4- 7 Specify a recipient with a tw o-digit code Coded Dialing → p. 4- 1 4 Specify m ultiple recipients with a single key Group Dialing → p.
iii What Can I Do with This Machine? F as (continued) Send a fax to m ultiple recipients Broadcasting → Advanced Guide Receive faxes in memory without printing out Memor y Reception → Advanced Gui.
iv What Can I Do with This Machine? Cop y Features Select a scan mode de pending on the type of image Image Quality → p. 6- 3 Adjust the density le vel of scanned images Density → p.
v What Can I Do with This Machine? Printer Feature Scanner Feature Copy tw o documents on one sheet 2 on 1 Combination → Advanced Guide Print a document fr om a PC Printin g → Online Help Specify .
vi What Can I Do with This Machine? PC F ax Feature (MF4140/MF4150 Only) Send a fax from a PC PC F axing → Online Help.
vii What Can I Do with This Machine? Contents Manuals for the Machine ...... ................ ............................... ............ i What Can I Do with This Machine? ................. ................ .............. ii Fax Features (MF4140/MF4150 Only) .
viii What Can I Do with This Machine? LCD (Standby Mode) ............ ................ ............................ ........... 1-9 Fax Mode (MF4140/MF4150 On ly). ............... ............... 1-9 Copy Mode ................. .......................
ix What Can I Do with This Machine? Loading Paper ........... ........................................................ ........... 3-4 Into the Multi-Purpose tray ........ ............................ ........ 3-4 Setting Paper Size and Type .........
x What Can I Do with This Machine? 10 Maintenance ........................ .................................... ............. 10-1 Cleaning the Machine ......... ................ ................ .............. ......... 1 0-1 Exterior ............. .
xi What Can I Do with This Machine? 12 Machine Settings ................ .................................... ............. 12-1 Machine Settings ...... ........................................................ ......... 12-1 Printing User’s Data List (MF4140/MF4150 Only) .
xii What Can I Do with This Machine? Ho w to Use This Guide Symbols Used in This Manual The f ollowing symbols are used throughout th e man uals f or the machine and indicate the warnings, cautions and notes y ou shoul d keep in mind when using the machine.
xiii What Can I Do with This Machine? Illustrations Used in This Manual Unless otherwise mentioned, illustr ations used in this manual are those tak en when no optional equipment is attach ed to the MF4150. The model MF4150 is used f or illust ration purposes in this manual.
xiv What Can I Do with This Machine? Legal Notices Trademarks Canon, the Canon logo , and imageCLASS are trademarks of Canon Inc. All other product and br and names are registered trademarks, trade marks or ser vice marks of their respectiv e owners .
xv What Can I Do with This Machine? User s in New Zealand Caution (New Zealand Only) This equipment does not fully meet T elecom’ s impedance requirements . P erformance limitations ma y occur when used in conjunction with some par ts of the network.
1-1 Before Using the Machine Befor e Using the Machine Machine Components A ADF (A utomatic Document F eeder)* Holds documents and feeds them automatically into the sca nning area. * MF4150 Only B Slide guides Adjust to the width of the document. C Document f eeder tra y Holds documents.
1-2 Before Using the Machine I Scanning area Scans documents from the ADF . J Platen glass Place documents. K Output t ra y extension Extension f or the output tr a y . L P aper stopper Pre vents the paper from f alling off the output tra y . Open the paper stopper from its origi nal position for A4 paper .
1-3 Before Using the Machine S USB por t Connect the USB (Universal Serial Bus) cable . T Rear co ver Open this cov er when clear ing paper jams. U Power so cke t Connect the po wer cord. V T elephone line jac k* Connect the external telephon e cable .
1-4 Before Using the Machine Operation P anel Main Operation Panel ● MF4140/MF4150 A [System Mo nitor] key Press to check print status, f ax status, print and scan counts, remaining memor y , or print transmission/reception results. B [View Settings] ke y Press to confir m settings of the copy function.
1-5 Before Using the Machine M [Stop/Reset] k ey Press to stop a current job . Also , press to retur n the machine to the standby mode. N Error indica tor Flashes when a n error has occurred . O Processing/Data indicator Flashes during sending or receivin g f axes.
1-6 Before Using the Machine ● MF4122 A [System Mo nitor] key Press to check print status, print and scan counts. B [View Settings] ke y Press to confir m settings of the copy function. C [COPY] ke y Press to s witch to the Copy mode . D [SCAN] ke y Press to s witch to the Scan mode.
1-7 Before Using the Machine M Error indica tor Flashes when a n error has occurred . N Processing/Data indicator Lights when the machine has waiting jobs. O [Star t] key Press to star t copying and scanning. PN u m e r i c k e y s Enter numbers. Q [Clear] ke y Press to clear entered alphanumeric characters .
1-8 Before Using the Machine Facsimile Operation Panel (MF4140/MF4150 Only) A[ H o o k ] k e y Press when you want to dial without lifting up the optional handset or the han dset of the e xter nal telephone.
1-9 Before Using the Machine LCD (Standb y Mode) Fax Mode (MF4140/MF 4150 Only) A Date & Time B Receive mode C Image qual ity Copy Mode AZ o o m r a t i o B P aper size C Quantity D Density E Image quality Scan Mode NO TE – Depending on your needs, y ou can chan ge the standby displa y which appea rs when the main power s witch is tur ned on.
1-10 Before Using the Machine Optional Handset (MF4140/MF4150 Only) If you w ant to use the machine as a telephone a nd a f ax machine, or if y ou want to receiv e fax es manually , install the optional handset a vailab le from your local authorized Canon dealer or the Canon help line .
1-11 Before Using the Machine T oner Car tridg e The lifetime of the Can on g enuine starter toner car tridge included in this machine is appr oximatel y 1,000 pages, the Canon genuine replacement toner cartridg e is appro ximately 2,000 pages.
1-12 Before Using the Machine Maintaining the Toner Cartridge ● K eep the toner car tridge aw ay from co mputer screens , disk dr iv es, and flopp y disks. The magnet inside the toner cartr idge ma y harm these items. ● A void locations subject to high temper at ure, high humidity , or rapid changes in temperature .
1-13 Before Using the Machine Checking the toner level Y ou can chec k the amount of toner remaining in the toner car tridge by pressing the [T oner Gauge] ke y . The toner le v el is display ed in the LCD at f our lev els. If the toner gauge indicates that the toner is emp ty , it is recommended that the tone r car tr idge be replaced.
1-14 Before Using the Machine Timer Settings Setting the Sleep Mode When the machine remains idle f or a cer tain period of time, it automatically enters the Sleep mode . 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <TIMER SETTI NGS>, then press [OK].
1-15 Before Using the Machine 4 Press [ ] or [ ] to select <ON>, then press [OK]. 5 Press [ ] or [ ] to select the desired interv al, then press [OK]. Y ou can set the interval from 3 to 30 min utes (in one-minute increments). Y ou can also enter values with the numeric ke ys.
1-16 Before Using the Machine NO TE – T o resume the nor mal mode from the Sleep mo de, press [Energ y Saver] on the operation panel. – T o enter the Sleep mode manually , pr ess [Energ y Sav er] on the operation panel.
1-17 Before Using the Machine Setting Daylight Saving Ti me (MF4140/MF4150 Only) In some countries or areas, time is adv anced throughout the summer se ason. This is called “Da ylight Saving Time. ” 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <TIMER SETTI NGS>, then press [OK].
1-18 Before Using the Machine.
2-1 Document Handling Document Handling Document Requirements * 1 When copying a transparent document such as trac ing paper or transparencies, use a piece of plain white paper to cov er th e document after placing it f a ce-down on the platen glass.
2-2 Document Handling ● Do not place the document on the p l aten glass or in the ADF until the glue, ink or correction fluid on the document is completely dry . ● Remov e all f asteners (staples, paper clips , etc.) before loading th e document in the ADF .
2-3 Document Handling Scanning Area Make sure y our document’ s text and graphics fall within the shaded area i n the foll owing dia gram. Note that the margin widths listed are appr oximate and there may be sl ight variations in actual use.
2-4 Document Handling Loading Documents On the Platen Glass 1 Lift up the ADF/platen glass co ver . 2 Place y our document face down..
2-5 Document Handling 3 Align the document with the appr opriate paper size marks. If your document does not match an y of the paper size marks, align the center of y our document with the arrow mark. 4 Gently c lose the ADF/platen glass co ver . The documen t is ready f or scanning.
2-6 Document Handling In the ADF (MF4150 Only) 1 Fan the d ocument stack and e ven the edges. 2 Adjust the slide guides to the width of the docume nts.
2-7 Document Handling 3 Neatly place the d ocuments face up in the document feeder tra y . When enlarging A5 or B5 or iginals to A4 paper , place your orig inals horizontally . The documen t is ready f or scanning. NO TE – Do not add or remov e documents while they are being scanned .
2-8 Document Handling.
3-1 Print Media Print Media P aper Requirements NO TE The default paper siz e is A4. If y ou use a diff ere nt paper size , you must change the paper size settings.
3-2 Print Media Printable Area The shaded area indicates the appr o ximate printable area of A4 paper and en velope . Note that the mar gin widths listed are appro ximate and there may be slight variati ons in actual use .
3-3 Print Media P aper Guidelines ● T o pre vent paper jams , do not use any of the f ollowing: – Wrinkled or creased paper – Curled or rolled paper – Coated paper – T or n paper – Damp paper – V er y thin paper – P aper which has been printed on using a thermal transf er printer (Do not cop y on the re verse side .
3-4 Print Media Loading P aper T o load pap er in the paper f eeding tra y , see “Set Up the P aper T ra ys and Load P aper , ” in the Star ter Guide. Into the Multi-Purpose tray Use the multi-purpose tray when you want to cop y or print on the differe nt paper which is in the paper f eeding tra y .
3-5 Print Media 2 When setting a paper , gently insert the paper into the m ulti-purpose tray with the print side up. NO TE When you load paper with a logo on, position the paper with the pr int side up (logo side) and inser t it so that the top of the paper f ee ds first in the multi-purpose tra y .
3-6 Print Media 3 Slide the paper guides so that the y fit to both sides of the paper . NO TE If the paper gui des are not adj usted correctly for the size of the paper , the quality of your printouts ma y be adversely af f ected. 4 Specify the size and the type of the paper y ou load.
3-7 Print Media Setting P aper Siz e and T ype The default setting is <A4> a nd <PLAIN P APER>. When y ou place other sizes and/or types of paper , f ollo w this proc edure to change the settings.
3-8 Print Media 4 Press [ ] or [ ] to select <P APER SIZE>, then press [OK]. 5 Press [ ] or [ ] to select the paper size, then press [OK]. <A4>, <B5>, <A5>, <EXECUTIVE>, .
3-9 Print Media 7 Press [ ] or [ ] to select <P APER TYPE>, then press [OK]. NO TE If you select <B5>, <A5>, < EXECUTIVE>, <COM10>, <MONARCH>, <DL> or <ISO-C5> f or the paper size in step 5, y ou cannot se lect the <P APER TYPE> .
3-10 Print Media.
4-1 Sending Faxes (MF4140/MF4150 Only) Sending Faxes (MF4140/MF4150 Only) F ollow this procedure to send a f ax. F or advanced sending f eatures, see Chapter 1, “Advanced F ax F eatures (MF4140/ MF4150 Only), ” in the Adv anced Guide. Set a Document Enter the F ax Mode Place the document on the platen glass or load it in the ADF .
4-2 Sending Faxes (MF4140/MF4150 Only) Enter the F ax Number Send the Document Dial the recipi ent’ s fax number with the numeric keys. Press [Star t]. When y ou set the docume n t on the pla ten glass, press [Start] for each document. When scanning is complete, press [OK].
4-3 Sending Faxes (MF4140/MF4150 Only) Scan Settings Y ou can adjust the image quality and de nsity of the document you send. The higher image quality y ou set, the better the output will be, but the longer the transmission will take. Adjust the scan settings accor ding to the type of document y ou are sending.
4-4 Sending Faxes (MF4140/MF4150 Only) 3 Press [ ] or [ ] to select the resolution, then press [OK]. <ST AND ARD > f or mo st te xt-only do cuments. (200 × 100 dpi) <FINE> f or fine-p rint documents (t he resolution is twice that of <ST ANDARD>).
4-5 Sending Faxes (MF4140/MF4150 Only) Density 1 Press [F AX]. 2 Press [Density]. 3 Press [ ] or [ ] to adjust the density , then press [OK]. [ ]: to make light documents darker [ ]: to mak e dark documents l ighter 3 [OK] 1 2 Ex.
4-6 Sending Faxes (MF4140/MF4150 Only) Speed Dialing Speed dialing allo ws you to dial fax/telephon e numbers b y simply pressing one or a fe w keys. The f ollowing speed dialing methods are a vailab le: ● One-T ouch Speed Dialing (p .
4-7 Sending Faxes (MF4140/MF4150 Only) ● Registering One-Tou ch Speed Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <1-T OUCH SPD DIAL>, then press [OK].
4-8 Sending Faxes (MF4140/MF4150 Only) 5 Enter the destination name (m ax. 20 character s, including spaces) with the numeric ke ys, then press [OK]. 6 Enter the fax number y ou register (max. 50 digits, inc luding spaces and pauses) with the numeri c keys, then press [OK].
4-9 Sending Faxes (MF4140/MF4150 Only) ● Editing One-Touch Speed Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <1-T OUCH SPD DIAL>, then press [OK].
4-10 Sending Faxes (MF4140/MF4150 Only) 5 Press [ ] or [ ] repeatedly to go to the wrong character , then press [Clear] to delete it. T o delete the entire name, press and hold [Clear]. 6 Enter a new c haracter with the numeric keys, then pre ss [OK].
4-11 Sending Faxes (MF4140/MF4150 Only) 7 Press [ ] or [ ] repeatedly to go to the wr ong number , then press [Clear] to delete it. T o delete all numbers, press and hold [Clear]. 8 Enter a new n umber with the numeric keys, then press [OK]. 9 Press [Stop/Reset] to return to the standby mode.
4-12 Sending Faxes (MF4140/MF4150 Only) ● Deleting One-T ouch Speed Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <1-T OUCH SPD DIAL>, then press [OK].
4-13 Sending Faxes (MF4140/MF4150 Only) 5 Press [OK]. 6 Press and hold [Clear] to delete all number s, then press [OK]. NO TE When deleting all numbers, the registered name is cleared automatically . 7 Press [Stop/Reset] to return to the standby mode.
4-14 Sending Faxes (MF4140/MF4150 Only) ● Registering Coded Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <CODED DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a coded dialing code (00 to 99), then press [OK].
4-15 Sending Faxes (MF4140/MF4150 Only) 5 Enter the destination name (m ax. 20 character s, including spaces) with the numeric ke ys, then press [OK]. 6 Enter the fax number y ou register (max. 50 digits, inc luding spaces and pauses) with the numeri c keys, then press [OK].
4-16 Sending Faxes (MF4140/MF4150 Only) ● Editing Coded Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <CODED DIAL>, then press [OK]. 4 Press [ ] or [ ] to select the coded dialing co de (00 to 99) that you want to edit, then press [OK].
4-17 Sending Faxes (MF4140/MF4150 Only) 5 Press [ ] or [ ] repeatedly to go to the wrong character , then press [Clear] to delete it. T o delete the entire name, press and hold [Clear]. 6 Enter a new c haracter with the numeric keys, then pre ss [OK].
4-18 Sending Faxes (MF4140/MF4150 Only) 7 Press [ ] or [ ] repeatedly to go to the wr ong number , then press [Clear] to delete it. T o delete all numbers, press and hold [Clear]. 8 Enter a new n umber with the numeric keys, then press [OK]. 9 Press [Stop/Reset] to return to the standby mode.
4-19 Sending Faxes (MF4140/MF4150 Only) ● Deleting Coded Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <CODED DIAL>, then press [OK]. 4 Press [ ] or [ ] to select the coded dialing co de (00 to 99) that you want to delete, then press [OK].
4-20 Sending Faxes (MF4140/MF4150 Only) 5 Press [OK]. 6 Press and hold [Clear] to delete all number s, then press [OK]. NO TE When deleting all numbers, the registered name is cleared automatically . 7 Press [Stop/Reset] to return to the standby mode.
4-21 Sending Faxes (MF4140/MF4150 Only) ● Registering Gr oup Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .
4-22 Sending Faxes (MF4140/MF4150 Only) 5 Enter the gr oup name (max. 20 ch aracters, includin g spaces) with the numeric ke ys, then press [OK]. 6 Select the speed dialing n umbers y ou want to register in the gr oup (max. 50 destinations) until all destinations a r e registered, then press [OK].
4-23 Sending Faxes (MF4140/MF4150 Only) ● Adding New Destination to Group 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to edit, then press [OK].
4-24 Sending Faxes (MF4140/MF4150 Only) ● Deleting Destination from Group 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to delete, then press [OK].
4-25 Sending Faxes (MF4140/MF4150 Only) 6 Press [ ] or [ ] to displa y the speed dial number y ou want to delete from the gr oup. 7 Press [Clear]. 8 Repeat steps 6 and 7 if y ou want to delete another speed dia ling number , then press [OK]. 9 Press [Stop/Reset] to return to the standby mode.
4-26 Sending Faxes (MF4140/MF4150 Only) ● Changing Group Name 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to edit, then press [OK].
4-27 Sending Faxes (MF4140/MF4150 Only) 5 Press [ ] or [ ] repeatedly to go to the wrong character , then press [Clear] to delete it. T o delete the entire character , press and hold [Clear]. 6 Enter a new name with the numeric keys, then press [OK]. 7 Press [OK].
4-28 Sending Faxes (MF4140/MF4150 Only) ● Deleting Group Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to delete, then press [OK].
4-29 Sending Faxes (MF4140/MF4150 Only) 6 Press [ ] or [ ] to displa y a speed dial number . 7 Press [Clear]. 8 Repeat steps 6 and 7 until all speed dia l numbers are deleted, then press [OK]. NO TE When deleting a ll speed dial numbers, the group name is cleared automatically .
4-30 Sending Faxes (MF4140/MF4150 Only) Using Speed Dialing F ollow the procedure belo w to send fax es to registered recipients using speed dialing. F or easy reference , pr int out the list of recipients registered f or speed dialing. (See Chapter 4, “Reports and Lists (MF4140/MF4150 Only), ” in the Adv anced Guide.
4-31 Sending Faxes (MF4140/MF4150 Only) ● Using Coded Dialing 1 Place the document on the platen glass or load it in the ADF . 2 Press [F AX]. 3 Adjust any necessar y settings f or your document. F or details, see “Scan Settings, ” on p. 4-3. 4 Press [Coded Dial].
4-32 Sending Faxes (MF4140/MF4150 Only) Manual Sending (MF4150 Onl y) Use manual sendin g when you want to talk to the reci pient before sending a document, or if the recipient does not ha ve a fax machine that can receive automaticall y . NO TE – Y ou cannot use the platen glass f or ma nual sending.
4-33 Sending Faxes (MF4140/MF4150 Only) 5 Press [Hook] or pic k up the optional handset or the handset of y our external telephone. 6 Dial the recipient’ s fax/telephone n umber . NO TE Make sure to confirm the dial tone before enterin g a fax n umber .
4-34 Sending Faxes (MF4140/MF4150 Only).
5-1 Receiving Faxes (MF4140/MF4150 Only) Receiving Faxes (MF4140/MF4150 Only) F ollow this procedure to set the machine f or receiving f axes . F or advanced receiving f eatures, see Chapter 1, “Ad vanced F ax Features (MF4140/ MF4150 Only), ” in the Adv anced Guide.
5-2 Receiving Faxes (MF4140/MF4150 Only) Select the Receive Mode Exit the Setting Menu Select the re ceive mode with [] or [ ] , then press [OK] . <F axOnly>: Answers all calls as f axes. <AnsMode>: Receives f axes automatically and records voice messages .
6-1 Copying Copying F ollow this procedure to mak e a cop y . F or advanced cop ying f eatures, see Chapter 2, “Advanced Cop y Featu res, ” in the Adv anced Guide. Set a Document Enter the Copy Mode Place the document on the platen glass or load it in the ADF .
6-2 Copying Enter the Copy Quantity Start Copying Enter the copy quan tity (1 to 99) with the n umeric key . Press [Star t]. What if... ● Y ou enter a wrong n umber: Press [Clear] and enter a new number .
6-3 Copying Scan Settings Before p ressing [Star t] to begin copying, y ou can adjust scan settings to bette r suit the document to be scanned. These settings return to the default v alues if A uto Clear function is activated or if you press [Stop/Reset].
6-4 Copying Density Y ou can adjust the density to the most appropriate lev el for the document either automatically or manually . ● Adjusting Automatically 1 Press [COPY]. 2 Press [Density] repeatedl y until <A UT O> appears, then press [OK].
6-5 Copying ● Adjusting Manually 1 Press [COPY]. 2 Press [Density] repeatedl y to select the manual mode. 3 Press [ ] or [ ] to adjust the cop y density , then press [OK]. [ ]: to make light documents darker [ ]: to mak e dark documents l ighter 3 [OK] 2 1 Ex.
6-6 Copying Zoom Ratio ● Preset Zoom Y ou can enlarg e or reduce documents from one standard paper size to another . 1 Press [COPY]. 2 Press [Enlar ge/Reduce].
6-7 Copying ● Zoom Designation Y ou can reduce or enlarge images by an y copy ratio , in 1 % increments . The a vailab le cop y ratios are from 50 % to 200 %. 1 Press [COPY]. 2 Press [Enlar ge/Reduce] twice. 3 Enter the copy ratio with the n umeric keys, then press [OK].
6-8 Copying.
7-1 Printing Printing F ollow this procedure to print a document from y our computer . Make sure that the pr inter driver is installed. F or details on pr inter driver settings , see Online Help. Star t the Print Command Select the Printer From an op en document on an application, c lick [File] > [Print] .
7-2 Printing Adjust Preferences Print the Document Click [Preferen ces] or [Pr oper ties] to open the di alog box. After finished, c lick [O K]. Click [Print] or [OK]. What if... ● Y ou want to cancel printing: See Chapte r 3, “System Monitor , ” in the Advanced Guide.
8-1 Scanning Scanning F ollow this procedure to scan a document to y our computer . Make sure that the scanner driver is installed. F or details on scanner driver settings , see the Scanner Driver Guide (in the User Software CD). Set a Document Enter the Scan Mode Place the document on the platen glass or load it in the ADF .
8-2 Scanning Set Scan Function Start Scanning Star t MF T oolbox, then set the scanning f ormat. The mark will be displa yed abov e the button you select. F or details on the MF T oolbox Settings , see Chapter 2, “Scanning a Document, ” in the Scanner Driver Guide.
9-1 PC Faxing (MF4140/MF4150 Only) PC Faxing (MF4140/MF4150 Only) F ollow this procedure to send a f ax from your computer . Make sure that the fax driv er is installed. F or details on fax driv er settings, see Online Help . Star t the Print Command Select the F ax From an op en document on an application, c lick [File] > [Print] .
9-2 PC Faxing (MF4140/MF4150 Only) Set the Destination Send the Document Specify the name and fa x number in [Sending Settings], th en click [Add to Recipient List].
10-1 Maintenance Maintenance Cleaning the Machine Note the f ollowing before c leaning you r machine: – Make sure no document is stored in memory , then turn off the main power s witch, and disconnect the power cor d. – Use a soft c loth to av oid scratching the components.
10-2 Maintenance Interior Clean the machine’ s pr int area periodically to prev ent toner powder an d paper dust from accu mulating inside. 1 T urn off the main power s witch and disconnect the po wer cord. 2 Lift the scanning platf orm until it is locked (A), and o pen the printer cover (B).
10-3 Maintenance CA UTION – Do not touch the fixing assembly (A) as it become s ve r y hot during use. – Do not touch the transfer roller (B) as this can damage the ma chine. – If loose toner comes into contact with your skin or clothing, w a sh with cold water .
10-4 Maintenance 8 Close the printer co ver and lowe r the scanning platf orm. CA UTION Be careful not to get your fingers caught. 9 Reconnect the power cor d and turn on the main power s w itch. Fuser Roller If bla ck streaks appear with printing, the fuser roller in the main unit ma y be dir ty .
10-5 Maintenance 4 Press [ ] or [ ] to select <FIX. UNIT CLEANING>, then press [OK]. Cleaning star ts. When finished, the display retur ns to the standby mode . NO TE – Use standard pape r as the cleaning paper . – Throw aw ay the cleaning paper after use.
10-6 Maintenance 3 Close the ADF/platen glass cover . CA UTION Be careful not to get your fingers caught. ● ADF (M4150 Only) If yo ur documents hav e blac k streaks or appear dir ty after cop y ing them using the ADF , this ma y be caused by pencil lead rubbing off the documents and onto t he roller .
10-7 Maintenance NO TE Do not dampen the cloth too much, as this ma y tear the document or damage the machine. 4 Close the ADF co ver . CA UTION Be careful not to get your fingers caught.
10-8 Maintenance Replacing the T oner Car tridg e On MF4140/MF4150, when the LCD displays <OUT OF T ONER/CHANGE T ONER>, or toner level is lo w by pressing [T oner Gauge], redistribute toner in the toner cartridg e. If the message per sists, replace the toner cartridg e.
10-9 Maintenance 4 Hold the toner cartridge by its handle (A). The arrow (A) on the toner car tr idge should be facing a way from y ou and poin ting down. CA UTION – Do not open the dr um protective shutter on the toner car tridg e. Print quality ma y deteriorate if the dr um surface is e xposed to light or is damaged.
10-10 Maintenance Replacing the Toner Cartridge with a New One 1 Lift the scanning platf orm until it is locked (A), and o pen the printer cover (B). 2 Remove the toner car tridge . 3 Remove the new toner cartridg e from the pr otective bag. NO TE Sav e the protective bag.
10-11 Maintenance 6 Hold the toner cartridge by its handle. The arrow (A) on the toner car tr idge should be facing a way from y ou and poin ting down. CA UTION Do not open the drum protecti ve shutter on the toner car tr idge. Print quality may deter iorate if the drum surface is e xposed to light or is damaged.
10-12 Maintenance T ranspor ting the Machine Follow t his pr ocedure to a v oid vibration damage to the mac hine when transporting it over a long distance. 1 T urn off the main power s witch. 2 Disconnect the power cor d and all the cables fr om the back of the machine.
10-13 Maintenance 6 Remove the dust cover fr om the paper feeding tra y . 7 Remove the paper from the paper feeding tra y . 8 Store the dust co ver inside the machine. 9 Push the paper guide rail, and then c lose the paper feeding tray . 10 Detach the Document f eeder tray (MF4150 Only).
10-14 Maintenance 11 Fold the paper stopper , and then push the output tra y extension into the machine. 12 Make sure all the co vers are cl osed. 13 Grip the handles on both sides of the machine and lift it carefully , as shown in the illustration below .
11-1 Troubleshooting T r oubleshooting Clearing Jams When <CHECK DOCUMENT>, <P APER JAM> or <P APER JAM/OPEN REAR CO VER> appears on the LCD displa y , remove jammed paper fr om the machine first, then fr om the paper feeding tra y or multi-purpose tray i f necessar y .
11-2 Troubleshooting 2 Hold both sides of an y jammed documents and gently pull them out straight upwar d. NO TE Do not pull the docume nt f o rcefully as it ma y tear . 3 Hold both sides of an y jammed documents and gently pull them out. 4 Close the ADF co ver .
11-3 Troubleshooting 6 Close the ADF/platen glass cover . CA UTION Be careful not to get your fingers caught. Paper Jams When <P APER JAM> or <P APER J AM/ OPEN REAR CO VER> appears on the.
11-4 Troubleshooting 3 Open the rear co ver . This operation is required o nly when <P APER JAM/OPEN REA R CO VER> appears on the LCD display . 4 Lift the scanning platf orm until it is locked (A), and o pen the printer cover (B). 5 Remove the toner car tridge from the machine.
11-5 Troubleshooting CA UTION – Do not touch the fixing assembly (A) as it becomes v er y hot during use . – Do not touch the transfer roller (B) as this can damage the ma chine.
11-6 Troubleshooting 9 Hold both sides of the jammed paper and gently pull it out upward. This operation is required o nly when <P APER JAM/OPEN REA R CO VER> appears on the LCD display . If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose and then p ull it out from the machine.
11-7 Troubleshooting 11 Hold the toner cartridge by its handle. The arrow (A) on the toner car tr idge should be facing a way from y ou and poin ting down. CA UTION Do not open the drum protecti ve shutter on the toner car tr idge. Print quality may deter iorate if the drum surface is e xposed to light or is damaged.
11-8 Troubleshooting 15 Close the rear co ver . This operation is required o nly when <P APER JAM/OPEN REA R CO VER> appears on the LCD display . CA UTION Be careful not to get your fingers caught. 16 Load the paper into the paper feeding tra y .
11-9 Troubleshooting LCD Messages See the table belo w when the LCD displays err or messages. Common Message Description Action CANCEL : ST OP/RESET Appears alternately with other messages . V aries by the message t hat appears . For det ails, see the explanation f o r the messag e (i.
11-10 Troubleshooting CHANGE REG’D SIZE -> P APER SETTINGS The paper size selected in <CASSETTE> or <MP TRA Y> of the <P APER SETTINGS> menu is not correct.
11-11 Troubleshooting CLOSE CO VER PRINTER C O VER The pr inter cover is not closed completely . Chec k the printer cov er , and mak e sure that it is completely closed. LIFT P ANE L T O OPEN OPEN PRINTER CO VER Appears alternately with other messages .
11-12 Troubleshooting LO AD P APER No paper is loa ded in the paper f eeding tra y or multi- pur pose tr ay , or not inser ted correctly . Load paper in the paper f e eding tray or mu lti-pur pose tra y .
11-13 Troubleshooting MEMOR Y FULL – The n umber of the scanned documen t that can be stored in memor y reached the maxim um. – The machine’ s memor y is full of scanned d ocuments when yo u use the sor t cop y function. Divide the document and cop y each par t separat ely .
11-14 Troubleshooting P APER JAM OPEN REAR CO VER P aper jams hav e occurred in the machine when making two-sided cop ing or two- sided printing. Clear the paper jam ( See “Clearing Jams , ” on p. 11-1.) and reload paper in the paper f eeding tra y or multi- pur pose tra y .
11-15 Troubleshooting SYSTEM ERROR EXXX A system error has occurred. <XXX> will be a three-digit code that indicates a par ticular type of error . T ur n off the m ain power s wit ch. W a it for at least five seconds, and then turn it on again. If the message persists, contact your local authorized Cano n dealer or the Canon help line.
11-16 Troubleshooting Facsimile (MF414 0/MF4150 Only) Message Description Action ALREAD Y REGISTERE D The same recipient was entered twice . Select a diff erent recipien t. CANNO T REGIST MORE – Maximum n umber of recipients (1 23) were entered f or broadcasting.
11-17 Troubleshooting MEMOR Y FULL – The memory becomes full durin g sending or receiv- ing the fax. – The number of f ax jobs that can be stor ed in memory reached the max- imum. – When sending t he docu- ment, divide it into a fe w par ts or select a lower f ax resolution.
11-18 Troubleshooting NO T REGISTERED No recipient is regist ered in the selected spee d dialing ke y or code . Select a registered k ey or code. F o r more informa tion, “Registering One-T ouch Speed Dialing, ” on p . 4-7 or “Registering Coded Dialing, ” on p .
11-19 Troubleshooting Printer Message Description Action CANCEL : SYS.MONIT O R Appe ars alternately with other messages . V aries by the message t hat appears . For det ails, see the explanation f o r the messag e (i.e., <LO AD CORRECT P APER >).
11-20 Troubleshooting Err or Codes (MF4140/MF4150 Only) An err or code is a f our-digit code displa yed in the bottom r ow of a TX Report or an RX Report when an error occurs. F or details on TX Repor t and RX Repor t, see Chapter 4, “Repor ts and Lists (MF4140/ MF4150 Only), ” in the Advanced Guide.
11-21 Troubleshooting 00A0 T ransmission was man ually canceled on the machine. Resend the document if necessary . 00A1 There is a document jam. Clear the documen t jam. 00FF All redialing attempts hav e f ailed. Check if the recipient’ s number is correct or the telepho ne cable is properly connected, and try again.
11-22 Troubleshooting If Y o u Cannot Solve a Pr oblem If y ou cannot solve the prob lem after ha ving referred to the information i n this chapter , contact y our local authorized Canon dealer or the Canon help line.
12-1 Machine Settings Machine Settings Machine Settings Y ou can adjust the machine settings fr om the Setting Menu to customize the way the machine w orks. T o see the list of current settings, print out User’ s Data List. Printing User’s Data Li st (MF4140/MF4150 Only) 1 Press [Additional Functi ons].
12-2 Machine Settings 3 Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. 4 Press [ ] or [ ] to select <USER’S D A T A LIST>, then press [OK].
12-3 Machine Settings Accessing the Setting Menu 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select the menu y ou want to access, then press [OK]. <P APER SETTINGS> <COMMON SETTINGS> <COPY SETTINGS> <TIMER SETTING S> <F AX SETTINGS>* <BRO ADCAST>* <ADDRESS BOOK SET .
12-4 Machine Settings 3 Press [ ] or [ ] to select a submenu, then press [OK]. 4 T o register the settings or go to a submenu item, press [OK]. 5 When finished, press [Stop/Reset] to return to the stand by mode. NO TE Press [Stop/Reset] to e xit from the menu.
12-5 Machine Settings Setting Menu NO TE – Depending on the cou ntr y of purchase, some settings may not be availab le. – The menus describ ed in this section are based on the model MF4150. De pending on the model of your machine, some settings may not be av ailable and th e number on the top of each menu may v ary .
12-6 Machine Settings *MF4140/MF4150 On ly 4 V OLUME CONTROL* Sets volumes f or machine beeps in fo ur le vels. –N O R M A L –H I G H –O F F –L O W CALLING T ONE Sets the calling v olume. MONIT OR VOL. CTRL Sets the line monitor volume . ENTR Y T ONE Sets the ke ypad volume .
12-7 Machine Settings *MF4140/MF4150 On ly 2 - SIDED Sets the type of two - sided printing. –O F F –O N 2 P APER SIZE GROUP Selects a paper size group f or your machine. * –A B – INCHES –A * If the paper size group is changed, the av ailable preset copy ratios will also cha nge.
12-8 Machine Settings F AX SETTINGS (MF4140/MF4150 Only) Setting Item Description 1 BASIC SETTINGS Registers your f ax number , name, and country . UNIT TELEPHONE # Registers y our fax n umber . (See “Set the Machine f or Sending F axes ( MF4140/MF4150 Only), ” in the Starter Guide.
12-9 Machine Settings 2 TX SETTINGS Sets the tr ansmission functions . A UT O REDIAL Sets whether to red ial automatically when the other line is busy or a t ransmission error occurs . (See Chapter 1, “Adv anced F ax F eatures (MF4140/MF4150 Only), ” in the Adva nced Guide.
12-10 Machine Settings 3 RX SETTINGS Sets the receptio n functions. INCOMING RING Sets whether the t elephone rings when it receiv es a voice call, enab ling you to ans wer the call. This function is only av ailable when the <RX MODE > is set to <F axOnly>.
12-11 Machine Settings RX RESTRICTION Y ou can reje ct f axes from send ers with no fax/telephone number in their sender info rm ation. (See Chapter 1, “Adv anced F ax F eatures (MF4140/MF4150 Only), ” in the Adva nced Guide.) OFF All rece ptions are conducted.
12-12 Machine Settings 2 - SIDED PRINT Sets the type of two -sided pr inting f or faxing . (See Chapter 1, “Adv anced F ax F eatures, ” in the Adv anced Guide. ) –O F F –O N 5 COMMUNICA TIONS Sets the comm unication setting. TEL LINE TYPE Selects the telephone line type.
12-13 Machine Settings ADDRESS BOOK SET . (MF4140/MF4150 Only) Setting Item Description 1 1-T OUCH SPD DIAL Registers the inf o rmation on one-touch speed dialing. Up to 7 destina tions can be registered. ( See “Registe ring O ne- T ouch Speed Dialing, ” on p.
12-14 Machine Settings ADJUST ./CLEANING Setting Item Description 1 FIX.UNIT CLEANING Cleans the fuser roller . (See “Fuser Roller , ” on p. 10-4.) 2 SPECIAL MODE T Sets whether to prev ent blur f rom appearing on the printo uts. When this setting is set to <on>, the density of printout s ma y become light.
12-15 Machine Settings REPOR T SETTINGS (M F4140/MF4150 Only) Setting Item Description 1 SETTINGS Sets the report functions. (Se e Chapter 4, “Repor ts and Lists (MF4140/MF41 50 Only), ” in the Adv anced Guide.) TX REPOR T Sets whether the f ax transmission repor t prints out.
12-16 Machine Settings.
13-1 Appendix Appendix Specifications General ● Ty p e P ersonal Desktop ● P ower Sour ce 220-240V , 50/60 Hz (P ower requir ements diff er depending on the country in which you purchased the product.) ● P ower Consumption Max: Less than 710 W ● W arm-up Time Less than 9.
13-2 Appendix ● Dimensions MF4150: 390 mm (W) × 432 mm (D) × 370 mm (H) (with the document f eeder tra y attached) MF4122/MF4140: 390 mm (W) × 432 mm (D) × 303 mm (H) ● Installation Space MF41.
13-3 Appendix ● Acceptable Documents » p . 2-1. ● Acceptable P aper Stoc k » p . 3-1. ● Printable Area » p. 3-2. ● Scanning Area » p . 2-3.
13-4 Appendix Printer ● Printing Method Indirect electrostatic method (On-deman d fixing) ● P aper Handling – Paper feeding tray: 250 shee ts (Height: max. 25 mm) – Multi-purpose tray: 1 sheet ● P aper Deliver y 100 sheets (64 to 8 0 g/m 2 ) ● Print Speed See “Cop y Speed, ” on p .
13-5 Appendix * 1 The Pub lic Switched T elephone Network (PSTN) currently supports 28.8 Kbps modem speed or lo wer , depending on telephone line conditions . * 2 Based on ITU-T Standard Char t No . 1, MMR standard mode. NO TE Specifications are subject to cha nge without notice.
13-6 Appendix Index Symbols & Numerics [2-Sided] key 1- 4, 1-6 A Accessing Setting menu 12-3 [Additional Functions] key 1-4, 1-6 [Address Bo ok] key 1-8 ADDRESS BOOK SET.
13-7 Appendix E [Energy Saver] key 1-4, 1-6 [Enlarge/Redu ce] key 1-4, 1-6 Error co des 11-20 Error indicator 1-5, 1-7 Error messages Common 11-9 Facsimile 11-16 Printer 11-19 External device jack 1-3.
13-8 Appendix N Numeric keys 1-5, 1-7 O [OK] key 1-5, 1-7 One-Touch Speed Dial keys 1-8 One-touc h speed dialing 4-6 Deleting 4-12 Editing 4-9 Registering 4-7 Using 4-30 Operation panel 1-1, 1-4 OUT O.
13-9 Appendix Sleep Mod e 1-14 Slide guides 1- 1, 2-6 for multi-purpos e tray 1-2 Specifications 13-1 Copier 13-3 Facsimile 13-4 General 13-1 Printer 13-4 Telephone 13-5 Speed dialing 4- 6 Standby mo .
13-10.
ENG Basic Guide Please read this guide befor e operating this prod uct. After you finish reading this guide, store it in a safe place for future r eference.
An important point after buying a device Canon MF4140 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Canon MF4140 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Canon MF4140 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Canon MF4140 you will learn all the available features of the product, as well as information on its operation. The information that you get Canon MF4140 will certainly help you make a decision on the purchase.
If you already are a holder of Canon MF4140, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Canon MF4140.
However, one of the most important roles played by the user manual is to help in solving problems with Canon MF4140. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Canon MF4140 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
