Instruction/ maintenance manual of the product 3530 Canon
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Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. ENG Facsimile Guide Facsimile Guide.
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imageRUNNER 3530/2830/2230 Facsimile Guide 0 Ot¯.
The manuals for this machine are divide d as follo ws. Please refer to them f or detailed i nf ormation . The manuals supplied with optional equipme nt are included in the list bel ow . Depending on th e system configuration and product purchased, some manuals may not be needed.
Chapter 1 Introduction to Fax Functio ns Chapter 2 Basic Send and Receiv e Methods Chapter 3 Special Fax Funct ions Chapter 4 Checking/Changing th e Fax Status Chapter 5 Customizing Fax S ettings Chap.
iv Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix How T o Use This Manu al . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
v Using the Stop K ey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43 Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43 Chapter 2 Basic Send and Receive Methods Resolution, Density , and Image Quality .
vi Setting PIN Code Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-35 Setting the PIN Code P osition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-38 Dialing with a PIN Code . . . . .
vii T wo-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-61 2 On 1 Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-63 Setting Up Memory Bo x es .
viii Questions & Ans wer s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 -15 Chapter 9 Appendix Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ix Thank y ou f or pur chasing the Canon imageR UNNER 3530/2830/2 230. Please read this manual thoroughly bef ore opera ting the machine in order to fa miliarize yourself with its capabilities, and to mak e the most of its many functi ons. After reading this manual, store it in a saf e place f or future ref erence .
x Keys Used in This Manual The follo wing symbols and key names are a f e w examples of how k e ys to be pressed are e xpressed in this manual: Hereafter , the f ollowing nam e substitutions tak e pla.
xi Displays Used in This Manual Screen shots of the tou ch panel displa y used in this ma nual are tho se take n when the f ollo wing optional equi pment is attached to the image R UNNER 3530: th e F eeder (D ADF-N1), Super G3 F AX Board, UFR II Printer Kit, Finisher-S1, Additional Finisher T ra y-B1, an d Cassette F eeding Unit -Y2.
xii Illustrations Used in This Manual Illustrat ions used in this man ual are those displa y ed when the imageR UNNER 3530 has the f ollowing optional equipment attached to it: t he F eeder (D ADF-N1), Finisher-S1, Additi onal Finisher T r a y-B1, and Cassette F eedin g Unit-Y2.
xiii FCC (Federal Communications Commission) This equipment has been tested an d f ound to comply with the limits f or a Class A digital de vice, pursuant to P ar t 15 of the FCC Rules. These limits are designed to provid e reasonab le protection ag ainst harmf ul interf erence when the equ ipment is operate d in a commercial en vironment.
xiv 3. Order a normal business line from y our teleph one company's b usiness representativ e. The line should be a regular v oice grade line or an equiv alent one.
xv In Case of Equipment Malfunction Should any malfunc tion occur wh ich cannot be corrected by the pr ocedures described in this guide or the Ref erence Gu ide , disconnect the equip ment from the telephone line cab le and disconnect the pow er cord.
xvi Users in Canada Preinstallation Requirements f or Canon F acsimile Equipment A. Location Supply a suitable table , cabinet, or desk for the machine. See Chapter 9, "Appendix," in the Ref erence Gu ide f or specific dimensions an d weight.
xvii Notice • This product meets the app licable In dustry Canada technical specifications . • Bef ore installing this equipmen t, users should ensure that it is permissible to be connected to the f acilitie s of the local telecommun ications company .
xviii Utilisation au Canada Conditions à Remplir Préalablement à L'installation d'un Télécopieur Canon A. Emplacement Pré v oir une table , un meub le, ou un b u reau suffisamment soli.
xix Remar ques • Le présent matériel est conf orme aux spécifications techniques applicab les d'Industrie Canada . • A v ant d'installer cet appare il, l'utilisateur doit s'.
xx Super G3 T rademarks Canon, the Ca non logo and imageR UNNER are trademarks of Canon Inc. Adobe and Adobe Acrob at are tradem arks of Adobe Systems Incorporated.
xxi Disclaimers The inf ormation in this document is subject to change without notice . CANON INC. MAKES NO W ARRANTY OF ANY KIND WITH REGARD T O THIS MA TERIAL, EITHER EXPRESS OR IMPLIED , EXCEPT AS .
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1-1 CHAPTER 1 Introduction to Fax Functions This chapter is an introdu ction to the F ax function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the imageR UNNER 3530/2830/2230 .
What This Machine Can Do 1-2 1 Introduction to F ax Functions What This Machine Can Do All the elements y ou will ever need in a digital m ultitasking machine. Super G3 F ax Function This machine's Super G3 fa x function is compatible with most Super G3 fax machines used in o ffice environments.
What This Machine Can Do 1-3 1 Introduction to F ax Functions Increased Security with Subaddre ss T ransmission This machine's fax function is compatib le with ITU-T (Inter natio nal T elecommunication Union - T elecommunication Standa rdization Sector) standard subaddress features .
What This Machine Can Do 1-4 1 Introduction to F ax Functions A utomatic Forwardi ng The machine can be set to automatica lly f orward receiv ed fax documents that match the specified forw arding conditions to any destinatio n. A utom atic f orw ardin g can also be set to activate at a specified time.
Overview of the imageRUNNER 3530/2830/2230 1-5 1 Introduction to F ax Functions Over view of the imageRUNNER 3530/2830/2230 If y ou press (F AX), the F ax Basic Features screen appears . The F ax function enab les you to scan documents and send them to specified desti nations via f ax.
Overview of the imageRUNNER 3530/2830/22 30 1-6 1 Introduction to F ax Functions Fax Basic F eatures Screen The screen on the left, which appears when (F AX) is selected, is called the F ax Basic Features screen. ➞ See p. 2-2 Press to set the resolution, density , and image quality of your document.
Overview of the imageRUNNER 3530/2830/2230 1-7 1 Introduction to F ax Functions ➞ See p. 3-33 Press to send an original or receive a document with an ITU-T standard subad dress and pass word. (See "Sending with a Subaddress," on p. 3-33 .) ➞ See p.
Overview of the imageRUNNER 3530/2830/22 30 1-8 1 Introduction to F ax Functions Special Features Screen When you press [Special F eatures] on the F ax Basic Features screen, the Special Features screen appears, and displays special modes av ailab le for f acsimile processing.
Overview of the imageRUNNER 3530/2830/2230 1-9 1 Introduction to F ax Functions ➞ See p. 3-15 Press to select a sender's name, which wil l appear at the top of e very document you send, instead of the uni t's name. (See "Setting the Sender's Name as the T erminal ID," on p.
Things You Must Do Before Using This Machine 1-10 1 Introduction to F ax Functions Things Y ou Must Do Before Using This Machine This section describes the impor tant setting registr ations and pro cedures that m ust be done bef o re the machine is used f or sending oper ations .
Things You Must Do Before Using This Machine 1-11 1 Introduction to F ax Functions • Date and Time - The da te and time of the transmissio n are recorded.
Things You Must Do Before Using This Machine 1-12 1 Introduction to F ax Functions Selecting the T ype of T elephone Line Set the type of telepho ne line that is connected t o the machine . If y ou are not sure what type of te lephone line y ou ha v e , check with your local telephone compan y .
Things You Must Do Before Using This Machine 1-13 1 Introduction to F ax Functions 2 Press [User Settings]. 3 Press [ ▼ ] or [ ▲ ] until [T el Line T ype] appears ➞ press [T el Line Ty p e ] .
Things You Must Do Before Using This Machine 1-14 1 Introduction to F ax Functions 4 Select the type of telephone line ➞ press [OK]. If you do not kno w the telephone line type, call you r local telephone service provider for details. The selected mode is set.
Things You Must Do Before Using This Machine 1-15 1 Introduction to F ax Functions 1 Press (Additional Functions) ➞ [Timer Settings]. 2 Press [Date & Time Settings].
Things You Must Do Before Using This Machine 1-16 1 Introduction to F ax Functions 3 Enter the current date (month, da y , year) and time using - (numeric ke ys). Enter the month and the day using fo ur digits (including zeros). Enter all four digits of the year , and the time in 24-hour notation, as four digits (including zeros) without a space.
Things You Must Do Before Using This Machine 1-17 1 Introduction to F ax Functions NO TE • The def ault setting is 'GMT -5:00'. • If the desired time zone is not displa y ed, press [ ▼ ] or [ ▲ ] to scroll through the list.
Things You Must Do Before Using This Machine 1-18 1 Introduction to F ax Functions ❑ Press [End Date] ➞ select the mon th, day , and time at which Daylight Saving Time ends ➞ press [OK].
Things You Must Do Before Using This Machine 1-19 1 Introduction to F ax Functions 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . Registering Y our Machine's Fax Number Y o u must store your machine's f ax number .
Things You Must Do Before Using This Machine 1-20 1 Introduction to F ax Functions 3 Enter the unit's telephone n umber using - (numeric ke ys) ➞ press [OK]. Details of each item are shown below . Y ou can enter up to 20 digits for the fax number .
Things You Must Do Before Using This Machine 1-21 1 Introduction to F ax Functions Registering Sender Names Y ou can register any name as the se nder's name , such as the section or depar tment's name , or an individual's nam e.
Things You Must Do Before Using This Machine 1-22 1 Introduction to F ax Functions 3 Select the number under whic h y ou want to register the sender's name ➞ press [Register]. Y ou can store up to 99 sender names (01 to 99). If the desired number is not displayed, press [ ▼ ] or [ ▲ ] to scr oll to the desir ed number .
Things You Must Do Before Using This Machine 1-23 1 Introduction to F ax Functions NO TE • For instructions on entering characters, see Chapter 2, "Basic Operations ," in the Ref erence Guide . • T o delete all of the entered characters, press (Clear).
Things You Must Do Before Using This Machine 1-24 1 Introduction to F ax Functions 2 Press [Unit Name]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Enter a name ➞ press [OK]. Y ou can enter up to 24 chara cters for the unit's name.
Things You Must Do Before Using This Machine 1-25 1 Introduction to F ax Functions 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .
Flow of Sending Operations 1-26 1 Introduction to F ax Functions Flow of Sending Operations This section describes the flo w of basic sending oper ations.
Flow of Sending Operations 1-27 1 Introduction to F ax Functions ● If the messa ge <Enter the Department ID and P ass wo rd usi ng the numeric k eys.> appear s: ❑ Press [Depar tment ID] ➞ enter the Depar tment ID using - (numeri c ke ys). ❑ Press [P ass word] ➞ enter the passw ord using - (numeric ke ys).
Flow of Sending Operations 1-28 1 Introduction to F ax Functions 3 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 4 Specify the basic fax settings on the F ax Basic Features screen.
Flow of Sending Operations 1-29 1 Introduction to F ax Functions 5 Specify the desired fax modes on the Special Features scre en. ❑ Press [Special Features]. ❑ Press the desired mode key to set the mode ➞ press [Done] repea tedly until the F ax Basic Features screen appears.
Flow of Sending Operations 1-30 1 Introduction to F ax Functions ● If a destination is stored in the Ad dress Book: ❑ Press [Address Book] ➞ select the desired destination. (Se e "Address Book," on p . 2-19.) ● If a destinati on is not stored in the Add ress Book: ❑ Enter the desired desti nation using - (numeric keys).
Flow of Sending Operations 1-31 1 Introduction to F ax Functions ● If a destinati on is stored in the On e-T ouch Speed Dialin g Directory: ❑ Press [Coded Dialing] ➞ enter the three digi t one-touch button code using - (numeric keys). (See "Coded Speed Dialing," on p.
Flow of Sending Operations 1-32 1 Introduction to F ax Functions If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts.
Flow of Sending Operations 1-33 1 Introduction to F ax Functions 10 If the optional Car d Reader-C1 is attache d, remo ve the contr ol car d. NO TE For instructions on using the optional Card Reader-C1, see Chapter 3, "Optional Equipment," in the Ref erence Guide .
Placing Originals 1-34 1 Introduction to F ax Functions Placing Originals Place your originals on the plat en glass or into the optional f eeder , depending on the size and typ e of the original, and the send settings th at y ou hav e specified.
Placing Originals 1- 35 1 Introduction to F ax Functions Orientation Y ou can place an original either v ertically or horizontally . Alwa ys align the t op edge of y our original with the back edge of the platen gla ss (by the arro w in the top left corner) or the bac k edge of th e f eeder .
Placing Originals 1-36 1 Introduction to F ax Functions NO TE • If the top edge of the original is not aligned with the bac k edge of the platen glass (b y the arrow in the top left corner), your original may not be scanned correctly , depending on the scan and send modes that y ou ha v e set.
Placing Originals 1- 37 1 Introduction to F ax Functions 2 Place y our originals fa ce down. The surf ace of the original tha t you want to scan must be placed face do wn. Align the top edge of your original with t he back edge of the platen glass (by the arrow in t he top left corner).
Placing Originals 1-38 1 Introduction to F ax Functions 3 Gently c lose the f eeder/platen co ver . CA UTION • Close the feeder/platen cover gently to a v oid catching your hands, a s this may resu lt in per sonal inju ry . • Do not press down har d on the feeder /platen cover when using the platen glass to scan thick books.
Placing Originals 1- 39 1 Introduction to F ax Functions • The size of STMT and STMTR originals cannot be detected. After pressing (Star t), follo w the instructions on the screen to specify the original size . Y ou can also manually select the paper siz e.
Placing Originals 1-40 1 Introduction to F ax Functions • If the same original is fed through the f eeder repeatedly , the or iginal ma y f old or become creased, and mak e feed ing impossib le. Limit repeated f eeding to a maximum of 30 times (this number v aries, depending on the type and quality of the original).
Placing Originals 1- 41 1 Introduction to F ax Functions For instructions on cleanin g the original scanning area, see Chapter 7 , "Routine Maintenance," in the Reference Guide . IMPOR T ANT • Do not add or remo v e originals while they are being sca nned.
Canceling a Job 1-42 1 Introduction to F ax Functions Canceling a Job Y ou can cancel a fax job using the touch panel displa y , System Monitor screen, or by pr essing (Stop) on the co ntrol panel. Using the T ouch Panel Display Y ou can cancel a fax job b y pressing [Cancel], wh ile the job is being scanned.
Canceling a Job 1- 43 1 Introduction to F ax Functions Using the Stop Key Y ou can cancel a send job by pressing (Stop) , while the job is being scanned. 1 Press (Stop). The send job is canceled. 2 Remove y our originals. Using the System Monitor Screen Y ou can cancel a send job while it is waiting to be pr ocessed, or while it is being sent.
Canceling a Job 1-44 1 Introduction to F ax Functions 2 Press [Fax ]. 3 Select [TX Job Status] or [RX Job Status]..
Canceling a Job 1- 45 1 Introduction to F ax Functions 4 Select the fax job that y ou want to cancel ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list. Y ou cannot select multiple jobs and cance l them all at once.
Canceling a Job 1-46 1 Introduction to F ax Functions ● T o cancel a Sequential Br oadcast : ❑ Select the Sequential Broadcast jo b to be canceled ➞ pre ss [Details] ➞ [Broadcast List] to verify the destinations of the fa x job . ❑ Press [Done] repeatedly unt il the Status screen appears ➞ press [Cancel].
Canceling a Job 1- 47 1 Introduction to F ax Functions 6 Press [Done]. The display returns to the F ax Basic F eatures screen ..
Canceling a Job 1-48 1 Introduction to F ax Functions.
2-1 CHAPTER 2 Basic Send and Receive Methods This chapter descr ibes the basic me th ods for sending and receiving documents. Resolution, Density , and Image Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Sending Methods .
Resolution, Density, and Image Quality 2-2 2 Basic Send and Receive Methods Resolution, Density , and Image Quality T o ensur e that a rece ived f ax document is eas y to read, s et the resolut ion, dens ity , and image quality to mat ch the originals y ou are sending.
Resolution, Density, and Image Quality 2-3 2 Basic Send and Receive Methods NO TE • If you are using the Ultra Fine mode with the Image Quality mode set to 'Photo', transmi ssion may be slow .
Resolution, Density, and Image Quality 2-4 2 Basic Send and Receive Methods 2 Select the resolution, density , and image quality of the document y ou are sending ➞ press [Done]. The selected mode is set, and the display returns to the F ax Basic F eatures screen.
Sending Methods 2-5 2 Basic Send and Receive Methods Sending Methods This section describes the methods and adv antages of Memor y Sending and Direct Sending. It also describes how to stamp sent or scanned originals. NO TE If a paper jam occurs in the optional feeder while the original is being scanned, transmission is canceled.
Sending Methods 2-6 2 Basic Send and Receive Methods 1 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 2 Select the desired send settings. For instructions on selecting the send settings, see: • "Resolution, Density , and Image Quality," on p.
Sending Methods 2-7 2 Basic Send and Receive Methods T o change the document size from the pop-up scr een that appears while the machine is scanning, press [Document Size] ➞ select the document's size ➞ press [OK].
Sending Methods 2-8 2 Basic Send and Receive Methods During transmission, the transaction number , desti nation's telephone number , and page number currently being sent, are display ed in the Job Monitor a rea. NO TE • T o cancel scanning, press [Cancel] on the touch panel displa y or (Stop) on the control panel.
Sending Methods 2-9 2 Basic Send and Receive Methods IMPOR T ANT • Y ou can directly send a document of two or more page s only when using the f eeder . Y ou can only send one page at a time when you plac e your original on the platen glass. • Y ou can specify only one destination at a time when using Direct Sending.
Sending Methods 2-10 2 Basic Send and Receive Methods 4 Specify the destination. For instructions on specifying the destinat io n, see "Dialing Methods," on p. 2-16. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Sending Methods 2-11 2 Basic Send and Receive Methods 1 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p.
Sending Methods 2-12 2 Basic Send and Receive Methods 3 Press [On-hook]. Y ou shou ld hear the dial tone . 4 Specify the destination using - (num eric keys) or b y pressing [One-touch Dialing]. Y ou can e nter an extension numbe r after dialing the fax number .
Sending Methods 2-13 2 Basic Send and Receive Methods Details of each item are shown below . NO TE • Y ou can change settings f or Resolution, Density , and Image Quality before yo u star t sending. (See "Resolution, Density , and Image Quality," on p .
Sending Methods 2-14 2 Basic Send and Receive Methods Stamping Originals The machine can print a stamp (appr o ximately 1 /8" (3 mm) in diameter ) on the front side of scanned originals . IMPOR T ANT • The Stamp mode cannot be used with the Document Size (Other Size) mode .
Sending Methods 2-15 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ press [Stamp]. A check mark ( ) appears in the box to the left of [Stamp]. NO TE T o cancel the Stamp mode, press [Stamp] again. 3 Specify the destination ➞ press (Star t).
Dialing Methods 2-16 2 Basic Send and Receive Methods Dialing Methods This machine pro vides y ou with f our w a ys to specify the f ax destination: ■ Using the Numeri c Ke ys Y ou can specify one or more destinations using - (numeri c ke ys).
Dialing Methods 2-17 2 Basic Send and Receive Methods 2 Make sure the machine is read y to send ➞ enter the recipient's fax number using - (n umeric keys). Details of each item are shown below . IMPOR T ANT Y ou cannot inser t a pause at the beginning of a number .
Dialing Methods 2-18 2 Basic Send and Receive Methods 3 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Dialing Methods 2-19 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ press [Redial]. The number that you last dialed using the numeric ke ys is displa yed in the Job Monitor area.
Dialing Methods 2-20 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ press [Address Book] ➞ select the destination. ● If y ou want to select the destination using us.
Dialing Methods 2-21 2 Basic Send and Receive Methods ❑ Select the in de x where the desire d destinatio n is stored . NO TE If the desired destination is not displa yed, press [ ▼ ] or [ ▲ ] to scroll through the list. ❑ Select the destination ➞ press [Done].
Dialing Methods 2-22 2 Basic Send and Receive Methods ● If you want to select a destinat ion in alphabetical order: ❑ Press [Alphabetic Order] ➞ [STU].
Dialing Methods 2-23 2 Basic Send and Receive Methods ❑ Select the desired destination ➞ press [Done]. NO TE • If the desired destination is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired destination. • T o display the One-T ouch Speed Dialing k eys , press [Inde x Order].
Dialing Methods 2-24 2 Basic Send and Receive Methods Coded Speed Dialing Coded speed dialing en ables y ou to star t a documen t transmissio n by pressin g [Coded Dialing] f ollo wed b y a three dig it code. All coded speed dialing numbers must be stor ed in the Address Book bef orehand.
Dialing Methods 2-25 2 Basic Send and Receive Methods 3 Enter the desired three digit coded speed dialin g number (001 to 200) using - (numeric keys). If you want to specify other coded speed di aling numbers, repeat steps 1 to 3. (See "Group Dialing," on p.
Dialing Methods 2-26 2 Basic Send and Receive Methods 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Dialing Methods 2-27 2 Basic Send and Receive Methods 2 Make sure the mach ine is ready to send ➞ specify the group destination. ❑ Press [Address Book]. ❑ Press the one-touch speed dialing ke y c ontaining the de stinations for the group dial ➞ press [Done].
Dialing Methods 2-28 2 Basic Send and Receive Methods 3 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].
Receiving Print Jobs and Fax Documents 2-29 2 Basic Send and Receive Methods Receiving Print Jobs and Fax Documents ■ Receiving Pr int Jobs The machine receives and prints pri nt jobs sent from a computer . ■ Receiving F ax Documen ts Y ou can automatically f orw ard re ceived f ax documents to spec ified destinations.
Receiving Print Jobs and Fax Documents 2-30 2 Basic Send and Receive Methods 2 When document reception is complete, the Pr ocessing/Data indicator on the contr ol panel maintains a ste ady green l ight. This indicates that documents are stored in memory .
Receiving Print Jobs and Fax Documents 2-31 2 Basic Send and Receive Methods Receiving Documents into Memor y If Memor y Lock Settings in Communications Settings in Sys tem Settings (f rom the Additional Functions screen ) is set to 'On', receiv ed documents are stored in memory instead of being printed.
Receiving Print Jobs and Fax Documents 2-32 2 Basic Send and Receive Methods 2 Press [On] under <Memory Lock>. If the Memory Lock timer is set, the specified day of the week and time are displayed. (See "Sa ving Received Documents i n Memory," on p.
Receiving Print Jobs and Fax Documents 2-33 2 Basic Send and Receive Methods For warding Received Documents If Forw ard Settings in Communications Settin gs in System Settings (from the Additional Functions scre en) is set to 'On', receiv ed documents are forw arded t o a destination that has been registered in the machine bef oreh and.
Receiving Print Jobs and Fax Documents 2-34 2 Basic Send and Receive Methods 3 Press [Done] repeatedly until the F ax Basic Features screen appears . The received documents are f orwarded to the specified destination. NO TE Y ou can set whether to print received documents that ha v e been f orwarded to this machine.
Available Paper Sizes 2- 35 2 Basic Send and Receive Methods A vailable Paper Sizes When receiv ed documents ar e printed, the y are printed from the paper dr a wer that has the sa me size paper as the received documen t.
Available Paper Sizes 2-36 2 Basic Send and Receive Methods.
3-1 CHAPTER 3 Special Fax Functions This chapter descr ibes special fax sending and receiving fe atures. Dela ying a Send Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Memory Box es .
Delaying a Send Job 3-2 3 Special F ax Functions Delaying a Send Job The Dela y ed Send mode enab les y ou to store a se nd job in memory , and hav e it sent at a la ter time .
Delaying a Send Job 3-3 3 Special F ax Functions 2 Press [Delay ed TX]. 3 Enter the send time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation. If you set a time earlier than the current time, the document will be sent at that time on the next day .
Delaying a Send Job 3-4 3 Special F ax Functions 4 Press [OK] ➞ [Done]. The display returns to the F ax Basic F eatures screen. 5 Specify the destination ➞ press (Star t). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Memory Boxes 3-5 3 Special F ax Functions Memor y Boxes Memory box es e nable y ou to store scanned or receiv ed documents . The main adv antage to using m emor y bo x es f or sending and receiving is that y ou can handle all transmissions wit h ITU-T pass wo rds and subaddresses .
Memory Boxes 3-6 3 Special F ax Functions ■ Relay Memory Box Relay Memor y Box is used to send documents that hav e been received in this machine to sev eral destin ations. When you use a Relay Memory Box, a remote f ax machine sends a do cument ov er a long distance to ano ther fax machine called the relay unit (f or e xample, this machine).
Memory Boxes 3-7 3 Special F ax Functions ■ Batch Sending Memory Bo x A Batch Sending Memor y Box is used to send documents that's are not urgent to specific destinations at a specified time. Batch sending enables y ou to send se ver al documents at one time, reducing the time it takes to send the documents and transmission costs .
Using a Memory Box 3-8 3 Special F ax Functions Using a Memor y Box A memor y bo x enab les y ou to set up an ITU-T sub address and pass word, and use advanced f eatures, such as confidential send ing and relay sending, with another f ax machine th at suppor ts ITU-T stan dard subaddre ss/pass wo rd tran sactions.
Using a Memory Box 3-9 3 Special F ax Functions 2 Press [Memory Inbo x]. The Memor y In box screen is displa yed. 3 Select the desired memory bo x number . If the desire d memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list.
Using a Memory Box 3-10 3 Special F ax Functions NO TE • If a document is stored in a memory box, that memory bo x is displa y ed with the documents icon ( ). • If a memory box is se t with a pass word, a lock ed icon ( ) is displa yed ne xt to the icon of that memor y box.
Using a Memory Box 3- 11 3 Special F ax Functions Y ou can specify th e following scan settings when you scan origina ls into a memory box: • Resolution/Density/Image Quality (See "Res olution, Density , and Image Quality," on p. 2-2.) • Document Size (See "Docum ent Size ," on p.
Using a Memory Box 3-12 3 Special F ax Functions 2 Select the desired memory bo x number c ontaining the documents y ou want to print or erase. If the desire d memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list.
Using a Memory Box 3- 13 3 Special F ax Functions 3 Select the document that y ou want to print or erase . If the desired document is not displayed, press [ ▼ ] or [ ▲ ] to scr oll through the list. NO TE • T o cancel a selection, press the selected document again.
Using a Memory Box 3-14 3 Special F ax Functions ● T o erase a document: ❑ Press [Erase] ➞ [Y es]. If you do not want to erase t he selected document, press [No]. The selected document is erased. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .
Setting the Sender's Name as the Terminal ID 3-15 3 Special F ax Functions Setting the Sender's Name as the T erminal ID If a sender's name is stor ed and selected, th e sender's name is pr inted in the sender infor mation area on the doc ument, inst ead of the unit's name.
Setting the Sender's Name as the Terminal ID 3-16 3 Special F ax Functions 2 Select the sender's name ➞ press [OK]. If the des ire d sender n ame is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired name. Y ou can also enter and specify the number of the sender's name using - (numeric keys).
Changing the Reception Mode 3- 17 3 Special F ax Functions Changing the Reception Mode The machine automatically receiv es and prints documents. How e v er , if yo u use the Memory Lock or F orw ard mode , yo u can set the machine to rece ive a document temporarily in memory or forw ard it to another machine at a specified ti me.
Changing the Reception Mode 3-18 3 Special F ax Functions 1 Press [Special Features] ➞ [RX Mode]. 2 Select [On] or [Off] f or <Memory Lock> and/or <Forward> . If a password has been set for the Memory Lock or Forward mode, enter the password using - (numeric keys) ➞ press [OK].
Faxing Two-Sided Originals 3-19 3 Special F ax Functions Faxing T wo-Sided Originals Y o u can set the machine to automatically tu r n ov er two-sided or iginals th at are placed in the f eeder , and scan each side separ ately . IMPOR T ANT • The 2 1-sided mode is av ailable only if the optional Feeder (D ADF-N1) is attached.
Faxing Two-Sided Originals 3-20 3 Special F ax Functions 4 Specify the destination ➞ press (Star t). For more information on specifying the de sti nation, see "Dialing Methods," on p. 2-16. Scanning star ts. The scanned data is sent to the specifie d destination when scanning is complete.
Document Size 3-21 3 Special F ax Functions Document Size Y ou can manually specify the document siz e when the machine cannot detect the paper size automatically , such as when scanning tr ansparencies . IMPOR T ANT • Y ou cannot select [A uto] when scanning the f ollo wing types of originals.
Document Size 3-22 3 Special F ax Functions Specifying the Document Size 1 Place y our originals. NO TE For instructions on placing y our originals, see "Placing Originals," on p. 1-34. 2 Press [Special Features] ➞ [Document Size]. 3 Select the document size.
Document Size 3-23 3 Special F ax Functions NO TE • T o select an A or B ser ies paper size, press [A/B-size]. • If you w ant to scan originals longer than 17" (432 mm), press [Long Original ]. The maximum length of originals that you can scan is 24 7/8" (630 mm).
Document Size 3-24 3 Special F ax Functions 4 Press [OK] ➞ [Done]. The selected document size is set, and the display returns to the F ax Basic F eatures screen. 5 Specify the destination ➞ press (Star t). For more information on specifying the de sti nation, see "Dialing Methods," on p.
Document Size 3-25 3 Special F ax Functions Registering the Document Size 1 Press [Special Features] ➞ [Document Size]. 2 Press [Other Size]..
Document Size 3-26 3 Special F ax Functions 3 Press [Register Size]. 4 Press [Registered Size 1] or [Registered Size 2] ➞ press [-] or [+] to specify the document size. ❑ Press [X] (horizontal axis) ➞ press [-] or [+] to specify a v alue. ❑ Press [Y] (vertical axis) ➞ press [-] or [+] to specify a value.
Document Size 3-27 3 Special F ax Functions NO TE • If you register a ne w document siz e in a k e y that already has a document siz e stored in it, the new document siz e ov erwrites the previously registered docume nt size . • If you scan a registered document siz e , the scanned image is not rotated automatically .
Changing the Zoom Ratio 3-28 3 Special F ax Functions Changing the Zoom Ratio Y o u can set the machine to adjust the zoom ratio aut omatically , or you can spec ify the zo om ratio man ually bef ore scanning the original. The f ollowin g two types of z oom ra tio settings are a v ailable.
Changing the Zoom Ratio 3-29 3 Special F ax Functions ■ Zoom by P ercentage Y ou can reduce or enlarge orig inals by an y zoom ratio in 1% increments.
Changing the Zoom Ratio 3-30 3 Special F ax Functions 3 T o reduce the original image, select a preset reduction ratio. T o enlarge the original ima ge, select a preset enlargement ratio.
Changing the Zoom Ratio 3-31 3 Special F ax Functions Zoom by Percentage Y ou can reduce or enlarge originals by any z oom rat io in 1% increments . Any r atio from 50% to 200% can be se t. The same z oom rat io is used f or the horiz ontal (X) and v er tical (Y) ax es .
Changing the Zoom Ratio 3-32 3 Special F ax Functions 4 Specify the destination ➞ press (Star t). For more information on specifying the de sti nation, see "Dialing Methods," on p. 2-16. If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original.
Sending with a Subaddress 3-33 3 Special F ax Functions Sending with a Subaddress Y ou can send or receiv e documents with I TU-T standard subaddr esses and passwords (ITU-T is a committee w ithin the International T elecommunicatio ns Union, estab lished to set co mmunica tions standard s).
Sending with a Subaddress 3-34 3 Special F ax Functions 3 Use - (numeric key s), , and to enter the subaddre ss and passw ord. ❑ Press [Subaddress] ➞ e nter the recipient's subadd ress. ❑ Press [P ass word] ➞ enter the recipient's password.
Using a PIN Code 3-35 3 Special F ax Functions Using a PIN Code The PIN (P ersonal Identification Number) code pre vents una uthorized personne l from making calls. T o protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes f or daily operations .
Using a PIN Code 3-36 3 Special F ax Functions 2 Press [Commu nications Settings]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [ ▼ ] or [ ▲ ] until [PIN Code Access] appear s ➞ press [PIN Code Access].
Using a PIN Code 3-37 3 Special F ax Functions 4 Press [On]. If you do not want to set PIN code access, press [Off] ➞ [OK] ➞ proceed to step 6. 5 Select the desired type of PIN code ➞ press [OK]. Details of each item are shown below . The selected mode is set.
Using a PIN Code 3-38 3 Special F ax Functions 6 Press [Done] repeatedly until the F ax Basic Features screen appears . Setting the PIN Code Position F ollow this procedure to set the PIN code position. NO TE Y ou can only set the PIN code position if PIN Code Access is set to 'Option'.
Using a PIN Code 3-39 3 Special F ax Functions 3 Press (Start) ➞ enter the PIN code using - (numeric ke ys) ➞ press [OK]. NO TE The PIN code appears as asterisks (*******) on the Enter PIN Code screen. Dialing with a PIN Code F ollow th e procedure belo w when dialing with a PIN code in the 'Prefi x' or 'Suffix' position.
Using a PIN Code 3-40 3 Special F ax Functions 2 Enter the fax number using - (numeric ke ys) ➞ press (Start). 3 Enter the PIN Code using - (numeric keys) ➞ press [OK]. NO TE The PIN code appears as asterisks (*******) on the Enter PIN Code screen.
Fax Information Services 3- 41 3 Special F ax Functions Fax Information Ser vices Many f ax information services for banks , airline reservations , hotel reservations , etc.
Fax Information Services 3-42 3 Special F ax Functions ● If y ou press [One-touc h Dialing]: ❑ Select the desired one-touch button ➞ press [Done]. One-touch buttons are assigned a three digit number . T o specify a destination using a one-touch button 's three digit number , enter the three digit number using - (numeric keys).
Fax Information Services 3- 43 3 Special F ax Functions After you press [T one], a <T> ap pears on the touch panel disp la y . 3 Enter the number s requested b y the inf ormation service using - (numeric ke ys), , and . NO TE If you require more inf ormation about the ser vice, contact the compan y providing the s ervice.
Fax Information Services 3-44 3 Special F ax Functions 4 Press [RX Start] if you require a fax ed copy of the informa tion. If you do not require a faxed copy of the information, press [End].
4-1 CHAPTER 4 Checking/Changing the Fax Status This chapter describes how to check/change the status of send and receive jobs. Chec king/Changing the Status of F ax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Checking F ax Job Details .
Checking/Changing the Status of Fax Jobs 4-2 4 Checking/Changing the F ax Status Checking/Changing the Status of Fax Jobs This section describes how to ch eck/ change the status of f ax jobs.
Checking/Changing the Status of Fax Jobs 4-3 4 Checking/Changing the F ax Status 2 Press [Fax ]. 3 Select [TX Job Status] or [Log]..
Checking/Changing the Status of Fax Jobs 4-4 4 Checking/Changing the F ax Status ● If y ou select [TX Job Status]: ❑ Select a job whose detailed informati on you w ant to check ➞ press [Details]. If the job that you want to s e lect is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired job.
Checking/Changing the Status of Fax Jobs 4-5 4 Checking/Changing the F ax Status 4 Check the details of the selected job. If you selected a job with multiple destinati ons, press [Br oadcast List] ➞ check the status of each destination ➞ press [Done].
Checking/Changing the Status of Fax Jobs 4-6 4 Checking/Changing the F ax Status Printing the TX Job Status/Log Y ou can pr int the TX Job Stat us/Log which includes the tr ansmission time , destination, job n umber , transmission mode, n umber of pages , and tr ansmission result.
Checking/Changing the Status of Fax Jobs 4-7 4 Checking/Changing the F ax Status 3 Press [Y es]. T o cancel printing, press [No]. The TX Activity Repor t is printed.
Checking/Changing the Status of Receive Jobs 4-8 4 Checking/Changing the F ax Status Checking/Changing the Status of Receive Jobs Y ou can check the deta ils of receiv ed documents stored in memory , as well as the status of r eceive jobs. NO TE The receive job log (Activity Repor t (RX)) screen displays up to 100 jobs.
Checking/Changing the Status of Receive Jobs 4-9 4 Checking/Changing the F ax Status 2 Press [Fax ]. 3 Press [RX Job Status]..
Checking/Changing the Status of Receive Jobs 4-10 4 Checking/Changing the F ax Status 4 Select the job whose detail ed information y ou want to c heck ➞ press [Details]. If the job that you want to se lect is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired job.
Checking/Changing the Status of Receive Jobs 4-11 4 Checking/Changing the F ax Status Erasing Received Documents Y ou can erase documents that ha v e been receiv ed in memor y from the RX Job Status screen. If th e memory is full, the machine cannot receiv e any more documents .
Checking/Changing the Status of Receive Jobs 4-12 4 Checking/Changing the F ax Status 4 Press [Y es]. If you do not wa nt to eras e the document, press [No]. The message <Erased.> appears for approximately two seconds on the touch panel display .
Checking/Changing the Status of Receive Jobs 4-13 4 Checking/Changing the F ax Status 3 Select the job that y ou want to f orwar d ➞ press [Details]. If the job that you want to for ward is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired job.
Checking/Changing the Status of Receive Jobs 4-14 4 Checking/Changing the F ax Status 5 Specify the f orwar ding destination ➞ press [Star t]. For instructions on specifying the destinat io n, see "Dialing Methods," on p. 2-16. The selected document is forw arded to the specified destination.
5-1 CHAPTER 5 Customizing Fax Settings This chapter describes how to store and change th e default settings of the F ax function to suit your needs. Custom F ax Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Custom Fax Settings Table 5-2 5 Customizing F ax Settings Custom Fax Settings T able The f ollo wing items can be stored or set in Custom F ax Settings from the Additi onal Functions screen. ■ Custom F ax Settings *1 Indicates the def ault setting. Item Settings Applicable Pag e User Settings Standard K ey Settings All Modes (No Settings * ) p.
Custom Fax Settings Table 5-3 5 Customizing F ax Settings ■ Custom F ax Settings T able Contin ued *1 Indica tes the de fau lt settin g. NO TE For instructions on setting the modes not de scribed in this manual, refer to the other manuals listed in "Man uals f or the Machine," on p .
User Settings 5-4 5 Customizing F ax Settings User Settings This section describes the setting s that can be made when you press [User Settings] on the Additio nal Functions screen .
User Settings 5-5 5 Customizing F ax Settings 2 Press [User Settings]. 3 Press [Standar d Ke y Settings]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.
User Settings 5-6 5 Customizing F ax Settings 4 Press [ ▼ ] or [ ▲ ] to display the d esired setting gr oup ➞ select the desired setting ➞ press [OK]. The selected mode is set. NO TE • T o cancel a Standard K e y setting, press [No Settings] ➞ [OK] ➞ [Done] repeatedly until the F ax Basic F eatures screen appears.
User Settings 5-7 5 Customizing F ax Settings Printing the TX T erminal ID The TX T erm inal ID setting enab les y ou to specify whether the sender inf ormation is printed at the top of e very document y ou send via f ax. Inf ormation, such as y our f ax number an d name is printed, enab ling the recipie nt to know wh o sent the document.
User Settings 5-8 5 Customizing F ax Settings 2 Press [ ▼ ] or [ ▲ ] until [TX T erminal ID] appears ➞ press [TX T erminal ID]. 3 Select [On] or [Off].
User Settings 5-9 5 Customizing F ax Settings ● If y ou select [On] : ❑ Press [Option]. ❑ Specify [Inside] or [O utside] to select the printing positio n of the T er minal ID information. ❑ Select [On] or [Off] f or <Displa y Destination Name>.
User Settings 5-10 5 Customizing F ax Settings The selected mode is set. ● If you select [Off ]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .
User Settings 5- 11 5 Customizing F ax Settings Setting the Standard Density Setting the standard density enab les y ou to scan all of y our document s with the same density . F or e xample, if y ou frequ ently scan documents with te xt or fin e lines, the setting should be to w ards [Dark].
User Settings 5-12 5 Customizing F ax Settings 3 Press [Light] or [Dark] to set the scanning density ➞ press [OK]. The selected mode is set. NO TE T o cancel this setting, press [Canc el]. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .
User Settings 5- 13 5 Customizing F ax Settings 2 Press [ ▼ ] or [ ▲ ] until [V olume Control] appear s ➞ press [V olume Contr ol]. 3 Press [ ▼ ] or [ ▲ ] to set the Alarm V olume and Monitor V olume ➞ press [OK]. Y ou can set the volume to any level on a scale of 0 to 8.
User Settings 5-14 5 Customizing F ax Settings Changing the Standard Fax Settings This mode enab les y ou to change the standard settin gs f or the F ax function, including the resolution, density , image quality , direct transmission, a nd document stamp mo des.
User Settings 5- 15 5 Customizing F ax Settings 3 Press [Store]. 4 Select [Resolution/Density/Image Quality], [Direct], or [Stamp] ➞ specify the desired settings.
User Settings 5-16 5 Customizing F ax Settings ● If you selected [Resolution/Density/ Image Quality]: ❑ Specify the desired settings ➞ press [Done]. NO TE • For instructions on specifying the resolution, dens ity , and image quality , see "Resolution, Density , and Image Quality," on p .
User Settings 5- 17 5 Customizing F ax Settings 2 Press [ ▼ ] or [ ▲ ] until [Standard Settings] appears ➞ press [Standard Settings]. 3 Press [Initialize].
User Settings 5-18 5 Customizing F ax Settings 4 Press [Y es]. T o cancel initializing the Standard Settings, press [No]. The message <Initialized.> appe ars f or appro ximately two seconds on the touch panel display . The Standard settings are initialized.
Storing Destinations 5-19 5 Customizing F ax Settings Storing Destinations The telephone numbers and names of destinations that y ou frequ ently call can be stored in one-t ouch speed di aling k eys . Storing One-T ouch Speed Dialing Keys Y ou can store up to 200 destinations in one-touch b uttons within the Addr ess Book directory .
Storing Destinations 5-20 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings]. 2 Press [Register Destinations]..
Storing Destinations 5-21 5 Customizing F ax Settings 3 Press [ ] (Index). 4 Select the index in which y ou want to store the destination. If the desired index is not di splayed, press [ ▼ ] or [ ▲ ] to scroll to the desired index.
Storing Destinations 5-22 5 Customizing F ax Settings 5 Select the one-touch spe ed dialing ke y in which yo u want to store the destination. 6 Press [Register]. NO TE • For instructions on storing a group dialing destination, see "Storing Group Destinations," on p .
Storing Destinations 5-23 5 Customizing F ax Settings 7 Enter the fax number o f the destination using - (numeric ke ys) ➞ press [Next]. Details of each item are shown below . IMPOR T ANT Y ou cannot inser t a pause or a space at the beginning of a number .
Storing Destinations 5-24 5 Customizing F ax Settings NO TE • Y ou can enter up to 120 characters f or the f ax number . • If you enter a pause at the end of the nu mber , the pause is alwa ys 10 seconds long. • Y ou can press (Clear) to clear your entry .
Storing Destinations 5-25 5 Customizing F ax Settings 9 Enter the name that y ou want to app ear on the one-touch speed dialing ke y ➞ press [OK]. Y ou can enter up to 12 characters for the one -touch speed dialing key's name. If you press [Shift], you can enter uppercase characters.
Storing Destinations 5-26 5 Customizing F ax Settings One-T ouch Speed Dialing Settings When yo u store a destination in a one -touch speed dialin g ke y , you ca n also store the send time , sending speed , long distance , subaddress and pass word, and ECM TX settings.
Storing Destinations 5-27 5 Customizing F ax Settings 2 Select the desired one-touc h speed dialing ke y containing the destination f or which y ou want to set optional settings. If the desired one-touch speed dialing key is not displayed, pr ess [ ] (Index).
Storing Destinations 5-28 5 Customizing F ax Settings 4 Press [Option]. The Option screen appears. NO TE T o cancel storing optional settings, press [Cancel]. 5 If necessary , specify the desired optional setting s. ● If y ou want to set the send time : ❑ Press [Send Time].
Storing Destinations 5-29 5 Customizing F ax Settings ❑ Select a number ([1] t o [5]) ➞ enter the send star t time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent start times. Enter all four digits of the time (including zeros), using 24-hour notation.
Storing Destinations 5-30 5 Customizing F ax Settings ❑ Select the desired sending speed ➞ press [OK]. ● If y ou want to specify long dist ance settings: ❑ Press [Long Distance].
Storing Destinations 5-31 5 Customizing F ax Settings ❑ Select the type of call ➞ press [OK]. Select [Domestic] for dialing domestic (local) telephone numbe rs. Select [Long Distance (1)] if communication erro rs frequently occur when you make overseas calls (when the overseas telephone numbe r is register ed in the Address Book).
Storing Destinations 5-32 5 Customizing F ax Settings ❑ Press [P ass word] ➞ enter the recipient's password using - (numeric ke ys) ➞ press [OK]. Y ou can enter up to 20 digits for both the subaddress and passw ord. Press [Space] to insert a space.
Storing Destinations 5-33 5 Customizing F ax Settings ❑ Select [On] or [Off] ➞ press [OK]. 6 When all settings are complete, press [OK]. The display returns to the Store Destinations screen. 7 Finish storing the destination. NO TE For instructions on storing destinations, see "Storing One-T ouch Speed Dialing K e ys," on p .
Storing Destinations 5-34 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [Register Destinations]. If necessary , see the screen shots in step s 1 an d 2 of "Stori ng One-T ouch Speed Dialing Keys," on p.
Storing Destinations 5-35 5 Customizing F ax Settings 4 Select the destinations that y ou want to store in the group destination fr om the Address Book, o r by p ressing [Coded Dialing].
Storing Destinations 5-36 5 Customizing F ax Settings ● If y ou want to select a destination b y entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dia ling number (001-200) using - (numeric ke ys). The selected destinations appea rs on the Store Destinations screen.
Storing Destinations 5-37 5 Customizing F ax Settings ❑ Select a number ([1] t o [5]) ➞ enter the transmission time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent transmission times. Enter all four digits of the time (including zeros), using 24-hour notation.
Storing Destinations 5-38 5 Customizing F ax Settings NO TE For instructions on entering characters , see Chapter 2, "Basic Operation s," in the Ref erence Guide . 7 Enter the name that y ou want to app ear on the gr oup destination's one-touch spe ed dialing ke y ➞ press [OK].
Storing Destinations 5-39 5 Customizing F ax Settings Storing the Index Name Y ou can assign a name to an inde x. There ar e 14 indices, each o f which can contain up 15 destina tions. F ollow the procedure belo w to assign a name to an inde x. 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [Register Destinations].
Storing Destinations 5-40 5 Customizing F ax Settings If the desired index is not di splayed, press [ ▼ ] or [ ▲ ] to scroll to the desired index. 4 Enter a name ➞ press [OK].
Transmission Settings 5-41 5 Customizing F ax Settings T ransmission Settings This section d escribe s the settings that can be made when you press [TX Settings] on the Additi onal Function s screen.
Transmission Settings 5-42 5 Customizing F ax Settings 2 Press [TX Settings]. 3 Press [ECM TX]..
Transmission Settings 5-43 5 Customizing F ax Settings 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .
Transmission Settings 5-44 5 Customizing F ax Settings 2 Press [P ause Time]. 3 Press [-] or [+] to set the pause time ➞ press [OK]. The pause time can be set fr om 1 to 15 seconds in one second increments. Y ou can also use - (numeric ke ys) to enter the value.
Transmission Settings 5-45 5 Customizing F ax Settings Auto Redial A uto Redial enab les the machine to aut omatically redial the recipient' s f ax number if the recipient cannot be reac hed due to a b usy line, or if a sending error occurs. A uto Redial ca n be tur ned 'On' or 'Off'.
Transmission Settings 5-46 5 Customizing F ax Settings 3 Select [On] or [Off]. ● If y ou select [On]: ❑ Press [Option]..
Transmission Settings 5-47 5 Customizing F ax Settings ❑ Specify the Auto Redial settings . • If you wan t to set th e number of times th e machine redi als the nu mber: ❑ Press [Redial Times]. ❑ Press [-] or [+] to set the number of redial times ➞ press [OK].
Transmission Settings 5-48 5 Customizing F ax Settings ❑ Press [-] or [+] to set the redial interval ➞ press [OK]. The redial interval can be set from 2 to 99 minutes in one minute increments. • If you want to set how the machine handl es a transmission error: ❑ Press [TX Error Resend].
Transmission Settings 5-49 5 Customizing F ax Settings ● If you select [Off ]: ❑ Press [OK]. The selected mode i s set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .
Reception Settings 5-50 5 Customizing F ax Settings Reception Settings This section describes the settings that can be ma de when y ou press [RX Settings] on the Additi onal Function s screen. ECM Reception Y ou can receive incomin g documents using ECM (Error Cor rection Mode).
Reception Settings 5- 51 5 Customizing F ax Settings 2 Press [RX Settings]. 3 Press [ECM RX]..
Reception Settings 5-52 5 Customizing F ax Settings 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedly until the F ax Basic Features screen appears .
Reception Settings 5- 53 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings] ➞ [RX Settings]. If necessary , see the screen shots in st eps 1 and 2 of "ECM Reception," on p. 5-50. 2 Press [Received P a ge Footer].
Printing Received Documents 5-54 5 Customizing F ax Settings Printing Received Documents Y ou can set the number of receiv ed docu ments to print and the meth od of printing them. Paper Drawer Selection Y ou can set how the mach ine prints document s when there is no pap er matching the size of the receiv ed document.
Printing Received Documents 5-55 5 Customizing F ax Settings NO TE • For more inf or mation on selecting a paper source for printing receiv ed documents , see Chapter 4, "Customizing Settings ," in the Ref erence Guide . • The def ault setting f or all sw itches is 'On'.
Printing Received Documents 5-56 5 Customizing F ax Settings 1 Press (Additional Functions) ➞ [Custom Fax Settings]. 2 Press [Printer Settings]..
Printing Received Documents 5-57 5 Customizing F ax Settings 3 Press [Select Cassette]. 4 Select [On] or [Off] f or the respective sw itches ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .
Printing Received Documents 5-58 5 Customizing F ax Settings Reducing a Received Document Y o u can set th e machine to automatica lly reduce rece ived documents so that the whole document is printed within the printab le area of the paper .
Printing Received Documents 5-59 5 Customizing F ax Settings 3 Select [On] or [Off]. IMPOR T ANT If you select [Off], the receiv ed document is not automatically reduced to fit the size of the paper .
Printing Received Documents 5-60 5 Customizing F ax Settings ❑ If you select ed [Fix. Red.], pr ess [-] or [+] to specify the r eduction ratio . Y ou can specify th e reduction ratio fr om 75% to 97% in 1 % increments. NO TE • Y ou can also use - ( numeric ke ys) to enter the va lue.
Printing Received Documents 5-61 5 Customizing F ax Settings ● If you select [Off ]: ❑ Press [OK]. The selected mode i s set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears . T wo-Sided Printing Y ou can print received docume nts on both sides of the paper .
Printing Received Documents 5-62 5 Customizing F ax Settings 2 Press [T wo-sided Print]. 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set.
Printing Received Documents 5-63 5 Customizing F ax Settings 2 On 1 Log This mode enab les y ou to print two receiv ed docu ments of the same pap er size on a single sh eet of pape r .
Printing Received Documents 5-64 5 Customizing F ax Settings 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .
Setting Up Memory Boxes 5-65 5 Customizing F ax Settings Setting Up Memor y Boxes This section describes how to se t up a memory box to use it f or sending and receiving do cuments . A memor y bo x is a locatio n in the memory you can creat e to store scanned or receiv ed document s f or printing or tr ansmitti ng to other destin ations .
Setting Up Memory Boxes 5-66 5 Customizing F ax Settings Confidential Memor y Box A Confidential Memory Box is a dedicated memory bo x f or receiving confid ential documents which can be set with a pass wor d f or restricted access .
Setting Up Memory Boxes 5-67 5 Customizing F ax Settings 3 Press [Memory Inbo xes Settings]. 4 Select the desired memory bo x number ➞ press [Register]. If the desired memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the desired memo ry bo x.
Setting Up Memory Boxes 5-68 5 Customizing F ax Settings 5 Select [Confidential] ➞ press [Next]. NO TE If you w ant to cancel setting up the selected memory box, press [Cancel].
Setting Up Memory Boxes 5-69 5 Customizing F ax Settings 7 Enter a name f or the Confidential Memory Bo x ➞ press [OK]. Y ou can enter up to 24 characters for the Confidentia l Memory Box name. NO TE • For instructions on entering characters, see Chapter 2, "Basic Operations ," in the Ref erence Guide .
Setting Up Memory Boxes 5-70 5 Customizing F ax Settings IMPOR T ANT Since there is no wa y t o check a stored pass word, make sure that y ou write it down, and k eep it in a saf e place. NO TE • If you mak e a mistake when en tering the passw ord, press (Cl ear) to clear the entire entr y ➞ enter th e corre ct pass word.
Setting Up Memory Boxes 5-71 5 Customizing F ax Settings NO TE • If you mak e a mistake when entering the subaddress/pass word, press (Clear) ➞ enter the correct subaddress and pass word. • If you w ant to cancel storing the subaddress/pass word, press [Cancel].
Setting Up Memory Boxes 5-72 5 Customizing F ax Settings *1 Indicates the de fault setting. NO TE • The relay destinations and the rela y source machines should be stored in the Address Book bef orehand. • The subaddress and RX pass word stored in the Add ress Book are ign ored.
Setting Up Memory Boxes 5-73 5 Customizing F ax Settings 3 Select the desired memory bo x number ➞ press [Register]. If the desired memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll the desir ed memory box. If you enter the memory box number usin g - (numeric keys), make sure to enter a two digit number ➞ press [OK].
Setting Up Memory Boxes 5-74 5 Customizing F ax Settings 5 Press [Register Name]. 6 Enter a name f or the Rela y Memory Bo x ➞ press [OK]. Y ou can enter up to 24 chara cters for the Relay Memory Box name. NO TE • For instructions on entering characters , see Chapter 2, "Basic Operation s," in the Ref erence Guide .
Setting Up Memory Boxes 5-75 5 Customizing F ax Settings 7 If y ou want to set a passw or d f or this Relay Memory Bo x, enter the passw ord using - (numeric ke ys) ➞ press [Next]. If you do not want to set a passwor d, press [Next] pr oceed to step 8.
Setting Up Memory Boxes 5-76 5 Customizing F ax Settings 8 Use - (numeric key s), , and to enter the subaddre ss and passw ord. ❑ Press [Subaddress] ➞ e nter the subaddress. ❑ Press [P ass word] ➞ enter the passw ord. ❑ Press [Ne xt]. Y ou can enter up to 20 digits for both the subaddress and passw ord.
Setting Up Memory Boxes 5-77 5 Customizing F ax Settings 9 Select the destinations that y ou want to store as relay destinations fr om the Address Book, or by pressing [Coded Dialing].
Setting Up Memory Boxes 5-78 5 Customizing F ax Settings ● If y ou want to select a destination b y entering the coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dia ling number (001-200) using - (numeric ke ys). The selected destination appea rs on the Register Destination s screen.
Setting Up Memory Boxes 5-79 5 Customizing F ax Settings 11 Select each rela y setting. ● If y ou want to restrict the rela y sour ce machine fr om sending y ou a transmission reques t: ❑ Press [On] f or <Original Unit Restricti on>. ❑ Specify the destination ➞ press [OK].
Setting Up Memory Boxes 5-80 5 Customizing F ax Settings ● If y ou want to prin t the received document: ❑ Press [On] f or <Pr int RX Document>. If you do not want to p rint the re ceived document, pr ess [Of f]. ● If y ou want to spec ify the rela y star t time: ❑ Press [On] f or <Rela y Star t Time>.
Setting Up Memory Boxes 5-81 5 Customizing F ax Settings ❑ Enter the rela y start time using - (numeric ke ys) ➞ press [OK]. If you do not want to specify th e relay start time, pr ess [Cancel] . NO TE If you mak e a mistake when en tering the time, press (Clear) to clear your entr y ➞ enter another four digit n umber .
Setting Up Memory Boxes 5-82 5 Customizing F ax Settings Batch Sending Memor y Box The Batch Sending Memory Box enab les y ou to send documents to a sp ecific destination at a sp ecified time each da y .
Setting Up Memory Boxes 5-83 5 Customizing F ax Settings 3 Select the desired memory bo x number ➞ press [Register]. If the desired memory box is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the desired memo ry bo x. If you enter the memory box number usin g - (numeric keys), make sure to enter a two digit number ➞ press [OK].
Setting Up Memory Boxes 5-84 5 Customizing F ax Settings 5 Press [Register Name]. 6 Enter a name f or the Batch Se nding Memory Bo x ➞ press [OK]. Y ou can enter up 24 characters for t he Batch Sending Memor y Box name. NO TE • For instructions on entering characters , see Chapter 2, "Basic Operation s," in the Ref erence Guide .
Setting Up Memory Boxes 5-85 5 Customizing F ax Settings 7 If y ou want to set a pass w or d fo r this Batch Sendi ng Memory Bo x, enter the pas sw or d using - (n umeric ke ys) ➞ press [Next]. Y ou can not store a password with only zeros as the number , such as <0000000>.
Setting Up Memory Boxes 5-86 5 Customizing F ax Settings 8 Select the destinations that y ou want to store as batch sending destinations fr om the Ad dress Book, or b y pressing [Coded Dialing].
Setting Up Memory Boxes 5-87 5 Customizing F ax Settings ● If y ou want to select a destination b y entering t he coded speed dialing number: ❑ Press [Coded Dialing] ➞ enter the coded speed dialing number (001-200) using - (numeric ke ys). The selected desti nation appears on the Register Desti nations screen.
Setting Up Memory Boxes 5-88 5 Customizing F ax Settings 10 Enter the TX start time using - (numeric ke ys) ➞ press [OK]. If you do not want to specify the TX start time, press [Cancel]. Enter all four digits of the time (including zeros), using 24-hour notation.
Setting Up Memory Boxes 5-89 5 Customizing F ax Settings Erasing a Memor y Box F ollow the pr ocedure belo w to erase t he contents of a stored memory bo x. IMPOR T ANT Y ou cannot erase the contents of a memo r y bo x while communication (documents b eing sent or receiv ed) is taking place .
Setting Up Memory Boxes 5-90 5 Customizing F ax Settings NO TE If you mak e a mistake when en tering the memor y box number , press (Clear) ➞ enter the correct number . 4 Press [Y es]. If you do not want to erase the selected memory box, press [No].
6-1 CHAPTER 6 System Manager Settings This chapter descr ibes the settings that can be made by the System Manager (the person in charge of the machine). System Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
System Settings Table 6-2 6 System Manager Settings System Settings T able The f ollowin g items can be stored or set in System Sett ings from the Additi onal Functions screen. ■ System Settings *1 Indicates the def ault setting. *2 Indicates items a vailab le only when the machine is in the System Manag ement mode.
Communications Settings 6-3 6 System Manager Settings Communications Settings This section describes settings that the Syst em Manager can mak e , including the send star t speed, reception speed, an d RX mode. It also describes how to set, change , and erase set tings f or f orw arding receiv ed documents .
Communications Settings 6-4 6 System Manager Settings 2 Press [Commu nications Settings]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [Send Start Speed]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting.
Communications Settings 6-5 6 System Manager Settings 4 Select the desired start speed ➞ press [OK]. The selected mode is set. NO TE If your document tr ansmission is slow in star ting, this may mean that the telephone lines in your area are in poor condition.
Communications Settings 6-6 6 System Manager Settings Receive Start Speed Setting the receptio n speed enab les y ou to set the de sired speed of reception. NO TE The def ault setting is '33600 bps'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communic ations Settings].
Communications Settings 6-7 6 System Manager Settings 3 Select the desired start speed ➞ press [OK]. The selected mode is set. NO TE If your document reception is slo w in star ting, this may mean that the telephone lines in your area are in poor condition.
Communications Settings 6-8 6 System Manager Settings NO TE • Receive d documents that are stored in memory are display ed on the RX Job Status screen. Y ou can erase , f orward, or chec k the details of the receiv ed documents from the RX Job Status screen.
Communications Settings 6-9 6 System Manager Settings If a password has been se t for the Me mor y Lock Settings screen, enter the password using - (numeric keys) ➞ press [Next]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.
Communications Settings 6-10 6 System Manager Settings 4 If y ou want to set a pass w or d fo r the Memory Loc k mode, enter a pass wo r d using - (numeric ke ys) ➞ press [Next]. If you set a password, it will be necessary to enter the password whenever you want to change the Memor y Lock mode settings, or cancel the Memor y Lock mode.
Communications Settings 6- 11 6 System Manager Settings 5 If necessary , specify the memory lock s etting. ● If y ou want to pr int the Rece ived Result Re port and T ransmissio n Management Report: ❑ Press [On] f or <Repor t Print>. If you do not want to p rint these r eports, press [Of f].
Communications Settings 6-12 6 System Manager Settings ❑ Select [Ev eryday], [Select Da ys], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ ent start times.
Communications Settings 6- 13 6 System Manager Settings If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the star t time using - (numeric keys) ➞ press [OK]. Y ou can store up to five different start times for each day of the week.
Communications Settings 6-14 6 System Manager Settings ● If y ou want to specify t he Memory Lock end time: ❑ Press [Memor y Lock End Time]. ❑ Select [Ev eryday], [Select Da ys], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the end time using - (numeric keys) ➞ press [OK].
Communications Settings 6- 15 6 System Manager Settings Enter all four digits of the time (including zeros), using 24-hour notation. If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the en d time using - (numeric keys) ➞ press [OK].
Communications Settings 6-16 6 System Manager Settings 6 When all settings are complete, press [OK]. The selected modes are set. 7 Press [Done] repeatedly until the F ax Basic Features screen appears .
Communications Settings 6- 17 6 System Manager Settings 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communic ations Settings]. If necessary , see the screen shots in st eps 1 and 2 of "Send Start Speed," on p.
Communications Settings 6-18 6 System Manager Settings NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Select [On] ➞ press [Option]. If you do not want to set the Forward mode, select [Off] ➞ press [OK] ➞ proceed to step 9.
Communications Settings 6- 19 6 System Manager Settings IMPOR T ANT • Since there is no wa y to chec k a stored pass word , make sure that y ou write it down, and k eep it in a saf e place. • Y ou cannot set the F orwa rd mode while the machine is sending or receiving documents, or when there are documents stored in memory .
Communications Settings 6-20 6 System Manager Settings NO TE For more inf or mation on selecting destinations from the Address Book, see "Addr ess Book," on p.
Communications Settings 6- 21 6 System Manager Settings 7 If necessary , specify the f orwar d settings. ● If y ou only want to re ceive documents fr om the original f orwar d sour ce: ❑ Press [On] f or <Original Unit Restricti on>. ❑ Specify the source forw arding destination ➞ press [OK].
Communications Settings 6-22 6 System Manager Settings ● If y ou want to print th e f orward ed document: ❑ Press [On] f or <Pr int RX Document>. If you do not want to p rint the re ceived document, pr ess [Of f]. NO TE The def ault setting is 'Off'.
Communications Settings 6- 23 6 System Manager Settings ❑ Select [Ev eryday], [Select Da ys], or [Off]. If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the send start time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ ent start times.
Communications Settings 6-24 6 System Manager Settings If [Select Days] is selected, press [Next] ➞ select a day of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]) ➞ enter the start time using - (numeric keys) ➞ press [OK]. Y ou can store up to five differ ent start times for each day of the week.
Communications Settings 6- 25 6 System Manager Settings ● If y ou want to spec ify the f orwar d end time: ❑ Press [F orward End Time]. ❑ Select [Ev eryday], [Select Da ys], or [Off].
Communications Settings 6-26 6 System Manager Settings If [Everyday] is selected, press [Next] ➞ select a number ([1] to [5]) ➞ enter the end times using - (numeric keys) ➞ press [OK ]. Y ou can store up to five differ ent end times. Enter all four digits of the time (including zeros), using 24-hour notation.
Communications Settings 6- 27 6 System Manager Settings IMPOR T ANT Y ou cannot set the same time fo r both the star t time and end time. NO TE • Y ou can select [Ev er yda y] fo r the Forw ard Star t Time, and [Select Da ys] f or the Forward End Time, and vice versa.
Communications Settings 6-28 6 System Manager Settings PIN Code Access If your PBX requires a PIN co de to get an outside line, your machine can be set to prompt th e user to e nter the PIN co de before they dialing.
Communications Settings 6- 29 6 System Manager Settings 3 Press [On]. If you do not want to set PIN code access, press [Of f] ➞ [OK] ➞ proceed to step 5. 4 Select the desired type of PIN code ➞ press [OK]. Details of each item are shown below . The selected mode is set.
Communications Settings 6-30 6 System Manager Settings 5 Press [Done] repeatedly until the F ax Basic Features screen appears . Reception Password This mode enab les y ou to set an optional ITU-T sta ndard pass word.
Communications Settings 6- 31 6 System Manager Settings 2 Press [ ▼ ] or [ ▲ ] until [Receive P asswor d] appears ➞ press [Receive P ass w ord ]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.
Communications Settings 6-32 6 System Manager Settings NO TE • If you mak e a mistake when en tering the passw ord, press (Cl ear) to clear your entr y ➞ enter the correct pass word. • T o cancel setting the RX passw ord, press [Cancel]. 4 Press [Done] repeatedly until the F ax Basic Features screen appears .
Restricting New Addresses 6-33 6 System Manager Settings Restricting New Addresses This mode enab les y ou to restrict the entering of ne w dest inations .
Restricting New Addresses 6-34 6 System Manager Settings 2 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 3 Press [Done] repeatedly until the F ax Basic Features screen appears .
7-1 CHAPTER 7 Printing Communication Reports This chapter explains the method of setting the contents of a communications repor t and printi ng lists. Repor t Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Settings Table 7-2 7 Printing Co mmunication Repor ts Report Settings T able The f ollowin g items can be stored or set in Report Settings from the Additional Functions screen.
Specifying Report Settings 7-3 7 Printing Co mmunication Repor ts Specifying Report Settings Y ou can specify how v arious repor ts are printed. NO TE Repor ts can be printed only if 11" x 17&quo.
Specifying Report Settings 7-4 7 Printing Co mmunication Repor ts 2 Press [Fax ] under <Custom Settings>. 3 Press [TX Report]. NO TE If the desired setting is not dis pla yed, pres s [ ▼ ] or [ ▲ ] to scroll the desired setting.
Specifying Report Settings 7-5 7 Printing Co mmunication Repor ts 4 Select [For Err or Only], [On], or [Off]. ● If y ou select [For Err or Only ] or [On]: ❑ Select [On] or [Off] f or <Repor t With TX Image> ➞ press [OK]. Report With TX Image The selected mode i s set.
Specifying Report Settings 7-6 7 Printing Co mmunication Repor ts 5 Press [Done] repeatedly until the F ax Basic Features screen appears . Activity Report The Activity Report is a pr inted log that sho ws the results of send and receiv e jobs .
Specifying Report Settings 7-7 7 Printing Co mmunication Repor ts 2 Press [Activity Report]. NO TE If the desired setting is not displa ye d, press [ ▼ ] or [ ▲ ] to scroll the desired setting.
Specifying Report Settings 7-8 7 Printing Co mmunication Repor ts 4 Select [On] or [Off] f or <Send/Receive Separate>. T o print the send and receive logs separately , press [On]. If it is not necessary to print the send and r eceive logs separately , press [Off].
Specifying Report Settings 7-9 7 Printing Co mmunication Repor ts ● If y ou select [On] : ❑ Enter the time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation.
Specifying Report Settings 7-10 7 Printing Co mmunication Repor ts RX Report The RX Repor t enab les you t o chec k whether docu ments were sent cor rectly from the sender's mach ine and received successf ully by this machine .
Specifying Report Settings 7-11 7 Printing Co mmunication Repor ts 3 Select [For Err or Only], [On], or [Off] ➞ press [OK]. Details of each item are shown below . The selected mode is set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .
Specifying Report Settings 7-12 7 Printing Co mmunication Repor ts Memor y Inbox RX Report The Memory Inbox RX Report enables y ou to chec k the receptio n of documents in memory box es. NO TE • For an e xample of a Memor y Inbox RX Report , see "Memory I nbo x Reception Repor t," on p .
Specifying Report Settings 7-13 7 Printing Co mmunication Repor ts 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedl y until the F ax Basic Features sc reen appears .
Printing Lists 7-14 7 Printing Co mmunication Repor ts Printing Lists Y ou can pr int the contents of th e Address Book or a list of F ax settings that ha v e been specified from the Add itional Functions scree n.
Printing Lists 7-15 7 Printing Co mmunication Repor ts 2 Press [Fax ] under <Print List>. 3 Press [Address Book List]..
Printing Lists 7-16 7 Printing Co mmunication Repor ts 4 Press [Y es]. T o cancel printing, press [No]. The Address Book List is printed. 5 Press [Done] repeatedly until the F ax Basic Features screen appears . User's Data List Y ou can pr int a list of F ax settings that ha ve been specified from th e Additional Functions screen.
Printing Lists 7-17 7 Printing Co mmunication Repor ts 2 Press [User's Data List]. 3 Press [Y es]. T o cancel printing, press [No]. The User's Data List is prin ted.
Printing Lists 7-18 7 Printing Co mmunication Repor ts.
8-1 CHAPTER 8 T roubleshooting This chapter descr ibes the procedure s f or taking corre ctive action in the e v ent that trouble occurs. The end of the chapter shows y ou how to respond to error messages, and contains a list of frequently asked questions and ans wers .
When Problems Occur 8-2 8 T roubl eshooting When Problems Occur Sending Documents Canceling transmissions. Q How do y ou cancel a transmission while a document is being scanned? A Press (Stop) on the control p anel, or press [Cancel] on the to uch panel display .
When Problems Occur 8-3 8 T roubl eshooting Document cannot be sent. Q Is the telephone line type set correctly? A Check the type of telephone line that has been set.
When Problems Occur 8-4 8 T roubl eshooting The machine will not transmit using a subad dress. Q Are the subaddre ss and password of the remote machine specified correctly? A Check to see if the recipient's machine has a subaddress function.
When Problems Occur 8-5 8 T roubl eshooting Documents cannot be received in memory . Q Is there sufficient av ailable memor y? A Erase unnecessar y documents and documents with errors from memor y to increase the amount of av ailable memory . (See "Pr inting and Erasing Documents," on p.
When Problems Occur 8-6 8 T roubl eshooting Cannot use fax inf ormation ser vice s. Q If your machine is connected to a rotar y pulse li ne, is your machine set f or tone dialing? A Set the machine for tone dialing to use f ax info r mation ser vices.
Error Messages 8-7 8 T roubl eshooting Error Messages This section e xplains the v arious messages that appear on the touch panel displa y , along with possible causes and remedies. F or e xplanations of messages that ar e not listed here, see the Re f erence Guide and Netw ork Guide .
Error Messages 8-8 8 T roubl eshooting NetW are is in use. W ait for a moment, then perform operation again. Cause Y ou cannot browse the network because NetWare is printing through a PSer v er or NDS PSer ver . Remedy W ait until printing is complete, and tr y browsing again.
Error Messages 8-9 8 T roubl eshooting # 001 Cause Paper or originals are jammed. Remedy Place the document proper ly into the feeder or on the pl aten glass, and remove any jammed paper or originals. (See Chapter 8, "T roubleshooting," in the Ref erence Guide .
Error Messages 8-10 8 T roubl eshooting # 012 Cause The document could not be sent b ecause the receiving fax machine was out of paper . Remedy Ask the receiving par ty to load paper into th eir f ax machine. # 018 Cause 1 The receiving machine did not resp ond when your machine redialed.
Error Messages 8-11 8 T roubl eshooting # 037 Cause Documents could not be received because the re was insufficient memor y avai l a ble . Remedy Erase unnecessar y documents and documents with errors from memor y to increase the amount of av ailable memory .
Error Messages 8-12 8 T roubl eshooting # 701 Cause The specified Depar tment ID does not exist, or the pass word has change d. Remedy Enter the correct Depar tment ID or password using - (numeric ke ys) on the control pan el, and tr y sending aga in.
Error Messages 8-13 8 T roubl eshooting # 712 Cause The maximum number of docum ents is already stored in the inbox. Remedy Erase unnecessar y documents stored in the inbox. (See "Printing and Erasing Documents," on p. 3-11, and Chapter 5, "Using/Arranging Documents Stored in an Inbox," in the Mail Bo x Guide .
Error Messages 8-14 8 T roubl eshooting # 995 Cause Reser ved communication jobs were cleared. Remedy Reser ve the jobs again, if necessary ..
Questions & Answers 8-15 8 T roubl eshooting Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Set A uto Redial in TX Settings in Custom F ax Settings (from the Additional Functions screen).
Questions & Answers 8-16 8 T roubl eshooting Q What happens to documents in memor y and the me mory settings if power is interrupte d? A Documents that are stored in the system's memory remain in memor y ev en when power to the machine is interrupte d.
9-1 CHAPTER 9 Appendix This chapter provides the repor ts and lists of activity management, specifications, glossar y , and index. Repor t and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report and List Samples 9-2 9 Appendix Report and List Samples NO TE The f ax numbers and addresse s used in these sample repor ts are fictitious. TX Report/Error TX Report This repor t indicates item.
Report and List Samples 9-3 9 Appendix ■ JOB NO . The f our digit number , that is automatically assigned when the document is accepted for sending, is pri nted. ■ DEPT . ID If Depar tment ID Management is set, the Depar tment ID is pr inted. ■ DESTINA TION ADDRESS The f ax number of the destination is printed, up to the first 20 digits.
Report and List Samples 9-4 9 Appendix Multiple Communication Result Report This repor t is used to chec k whether documents w ere sent successfully to the intended destinat ions when a sequ enti al broadcast transmission w as perf or med.
Report and List Samples 9-5 9 Appendix RX Report This repor t is used to chec k if documen ts were received su ccessfully in this machine. Y ou can set whether to automatically print an RX Report. (See "RX Repor t," on p. 7-10.) NO TE The def ault setting is 'Off'.
Report and List Samples 9-6 9 Appendix ■ ST . TIME (Start Time) The date and time (in 24-hour n otation) at wh ich the document star ted to be received are printed. ■ USA GE T The time taken (in minutes and seconds) to receive the document from start to finish is printed.
Report and List Samples 9-7 9 Appendix ■ JOB NO . The f our digit number , that is automatically assigned when the document is received, is printed. ■ DESTINA TION ADDRESS The f ax number of the sender is pr inted, up to the first 20 digits. ■ PSWD/SUBADDRESS A subaddress is printed, if sp ecified.
Report and List Samples 9-8 9 Appendix Activity Report The Activity Report is a pr inted log that sho ws the results of send and receiv e jobs . An Activity Repor t can be printed either automatica lly or manually .
Report and List Samples 9-9 9 Appendix ■ NO . The f our digit number , that is automatically assigned when the document is accepted for sending or receiving, is pr inted. Numbers between 0001 and 4999 are for sending, while numbers between 5001 and 9999 are for receiving.
Report and List Samples 9-10 9 Appendix Address Book List Y o u can prin t the contents of the Ad dress Book and a stand ard list of one-touc h and coded speed dialing n umbers register ed in memory . Print this list manually as needed. (See "Addre ss Book List," on p .
Report and List Samples 9-11 9 Appendix User's Data List The User's Data List prints out the F ax Settings made in Custom F ax Settings, Repor t Settings , and System Sett ings (from the Addi tional Functions scr een). Manually print the User's Da ta List whenev er necessar y .
Specifications 9-12 9 Appendix Specifications Specifications are subject to ch ange with out no tice f or product impr ov ement o r future release . Super G3 F AX Board *1 P els stands f or picture elements (pi xels).
Glossary 9-13 9 Appendix Glossar y A Activit y Report A record listing all documents th at hav e been sent and received. ADF A utomatic Document F eeder . Originals placed in the feeder are automatically f ed sheet by sheet to the platen glass f or scann ing.
Glossary 9-14 9 Appendix C CCITT/ITU-T A committee that sets international sta nda rds for telecommunications . CCITT/ITU-T was f ormer ly known as CCITT (Consultativ e Committee f or International T elegraph and T elephon e), but is no w succeeded by IT U-T (International T elecommunications Union-T elecommunications Secto r).
Glossary 9-15 9 Appendix Domain A management concept that divides large scale networ ks into groups for identifying individual computers and users. The Inter net i s managed by classifyi ng domains according to geographical location or type (business, organization, educational institution, etc.
Glossary 9-16 9 Appendix I Internet Pr otocol (IP) The underlying set of networking rules that descr ibes how data is transmitted across the Inter net. Inter net Protocol enables data from one computer to be split into pack ets, and sent to another comp uter with a spe cific IP address.
Glossary 9-17 9 Appendix Memory Lock Usually a document is printed as soo n as it is received; but with Memor y Lock, all documents received are stored in memory un ti l you enter a pass w ord to print them. This enables you to attend to the documents at your own leisure, and pre v ents pr inted documents from piling up in the output tray .
Glossary 9-18 9 Appendix P Pa u s e Y ou can inser t a pause within a telephon e number or at the end of a telephone number . A pause is also sometimes required to connect to an outside line, or f o r ov erseas f ax transmissions to cert ain countries.
Glossary 9-19 9 Appendix Resoluti on The density of dots attained by an output device , such as a f ax, scanner , or pr inter , in producing an image. Expressed in ter ms of dots per inch (dpi). Low resolution causes f ont characters and graphics to ha ve a jagged appearance.
Glossary 9-20 9 Appendix SMTP Simple Mail T ransfer Protocol. A TCP/IP protocol f or sending messages from one computer to another on a network. Stamp Applies a stamp (about 1/8" (3 mm) in diameter) on the fron t side of originals after they ha v e been scanned, so that you can distinguish already scanned or iginals from others.
Glossary 9-21 9 Appendix T ransfer Y ou can arrange f or all documents received in the main f ax machine to be transf erred to another fax machine . F or e xample, y ou can hav e y our office f ax transf er all incoming documents to your home. Y ou can specify the da y of the week and time of day at which this f eature is activated.
Index 9-22 9 Appendix Index Numerics 2 1-sided key, 1-8 A Abbre viations used in this manual, xii Activity Repor t, 7-6, 9-13 Activity repor t sample, 9-8 Address Book ke y, 1-7 Address book list samp.
Index 9-23 9 Appendix One-touch speed dialing keys, 5-19 One-touch speed dialing settings, 5 -26 Dialing methods Group dialing, 2-26 Redialing, 2-18 Using coded speed dialing, 2-24 Using the address b.
Index 9-24 9 Appendix FCC (F ederal Communications Commission), xiii Super G3, xx T rademar ks, xx Line type, setting, 1-10 Long distance, 9-16 M Memory bo x, 9-16 Batch sending memor y bo x, 3-7 Conf.
Index 9-25 9 Appendix Checking receive job details, 4-8 Checking/Changing the status of receive jobs, 4-8 Erasing re ceiv ed documents, 4- 11 F orwarding received documents from memor y, 4-12 Receivin.
Index 9-26 9 Appendix Subaddress, 9-20 Subaddress ke y, 1-7 Super fine, 9-20 Super G3, xx, 9-20 Symbols used in this manual, ix System Monitor ke y, 1-7 System Settings table, 6-2 T T elephone line, s.
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FA7-6760 (000) 092004IS2.5 © CANON INC. 2004 PRINTED IN CHINA CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.
An important point after buying a device Canon 3530 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Canon 3530 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Canon 3530 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Canon 3530 you will learn all the available features of the product, as well as information on its operation. The information that you get Canon 3530 will certainly help you make a decision on the purchase.
If you already are a holder of Canon 3530, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Canon 3530.
However, one of the most important roles played by the user manual is to help in solving problems with Canon 3530. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Canon 3530 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
