Brother MFC8820D All in One Printer manual

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® USER’S GUIDE V ersion A MF C - 84 20 MF C - 88 20 D MF C - 88 20 DN.

If y ou need to call Customer Service Please complete the follo wing inf ormation for future reference: Model Number: MFC-8420, MFC-8820D and MFC-8820DN (Circ le y our model number) Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit.

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i Brother numbers R eg i s te r y o ur pr od uc t B y r e gi s t er i n g y o ur pr o du c t wi t h B r ot he r I nt er n at i on al Cor p or a ti o n, y ou wi l l be r ec or d ed a s t he or i gi n al ow ne r of t he p r od uc t .

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ii B r o th er fax bac k sy s tem (US A on ly ) B r o th e r h a s in sta l le d a n e a sy- to - u se f a x b a ck syst e m , so yo u ca n g e t i n s ta nt a n s w er s t o c o mm on t ec h ni c al qu es t i o ns an d p ro du c t i n f or m at i o n f o r a l l B r o th e r p r o d u ct s.

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ii i No t i ce - Di scl ai me r o f W ar ran ti es ( U S A a n d C a na d a ) B RO T HE R ’ S L I CE N S O R ( S ) , A ND T HE I R DI RE C TO R S , O FF IC E RS , EM PLOYEES OR AGEN T S (C OLLEC T I.

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iv Brot he r ® O ne Y e a r Li mi t e d W a r ra n ty a nd Re p l a c e me n t S e rvic e (U S A only ) Wh o i s c o ver ed : • T his l imit e d w a rr an t y (“wa rr an t y”) is g iv e n on ly.

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v Brothe r ® O ne Y e a r L i mi te d W a rr a nt y a n d R e pl a c e ment S e r v i c e ( US A onl y ) p r ov i de d s u c h r e pl ac e me nt pr od uc ts c o nf or m t o t he ma nu f ac tu r er 's s p ec i f i c at io ns f or n ew pr od uc t /p ar ts .

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vi BRO THE R MULT I FU NCT I O N CE NTE R/ FACS I MI LE M ACHI NE LI MI TE D WA RRANT Y (C a n ad a o n l y) Pur s u ant t o t hi s l i m i t e d w ar ra nt y o f 1 yea r fr om t he d at e of p ur c ha s e for l abo ur an d pa r t s , B ro t he r I nt e r n at i o na l C o rpo r a t ion ( C a n ad a) L t d.

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vi i Safety precautions To u s e the MFC s afel y S av e these i ns tr uc tion s for lat er r efer enc e. WARN I N G T here are high v olt age elec t r odes ins ide t he M F C . Bef ore y ou c lean t he M F C or c lear a paper jam , m ak e s ure y ou hav e unplugged t he pow er c ord f rom t he pow er out let .

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vi i i WARN I N G ■ W he n y ou m ov e th e MF C , gr as p t h e s i d e ha nd hol d s th at ar e un de r th e s c a nn er . D o N O T c ar ry the M F C by h ol di n g i t a t t he bo tt om . ■ U s e c au ti on w h en i ns ta l l i n g o r mo di f y i ng te l eph on e l i ne s .

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ix Choosing a location P l ac e you r MF C on a fl a t, stabl e s ur fac e t hat i s fr e e of vi br ati on and s hoc k s , suc h as a des k. P u t the MF C near a tel ephone j ack and a s tandar d, gr ounde d power out l e t. C hoos e a l oc at i o n wher e the te mper atur e r em ai ns betw een 5 0°F and 95.

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xi Quick Reference Guide Se n d in g fa x e s Au t o m at ic T ransm issio n 1 If i t is no t i ll u mi nate d in gr een, pr es s ( Fa x ). 2 Pl ac e the or i ginal f ac e up i n the A DF , or fa c e down o n the s ca nner gl as s. 3 En ter th e fax n umber us i ng O ne- T ouc h, S peed- Dial , Se ar c h or the di al pad .

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xi i S t or i n g S pe e d- D i a l n u mb e r s 1 Pr e s s Me n u , 2 , 3 , 2 . 2 E nter a thr ee- di gi t S peed- Dial number , and th en pr es s Se t . 3 E nter a numbe r ( up to 20 d igi ts), and the n pr e s s Se t . 4 E nter a name ( or l ea v e i t b lank ) , a nd then pr es s Set .

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xi i i Table of contens 1 I nt roduc t i on . ..... .... ..... .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... 1 - 1 U s i ng th i s Guide .... .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... .....1 - 1 F i nd i n g i n fo r m a ti o n.

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xi v H ow to l o a d p a p e r .... .... ..... .... ..... .... ..... .... ..... .... ..... ..... . 2- 5 T o l o a d p a p e r o r o th er m e di a i n t h e p a p er t r a y ..... . 2- 5 T o l o ad pa pe r or ot he r me d i a in th e m an ua l f ee d t r a y ( For M F C - 8 4 20 ) .

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xv 5 S e t up R e ce iv e .. .... ..... .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... 5 - 1 B a s i c r ece i vi n g o p e r a ti o n s .. ..... .... ..... .... ..... .... ..... ..... .... ..... 5 - 1 C ho o s i n g th e R e ceiv e M o de .

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xvi Au to m at i c tr an s m is s i on ..... .... ..... .... ..... .... ..... .... ..... ..... . 6 - 5 T h i s i s th e e asi e s t w a y to se nd a f ax.. ..... .... ..... ..... . 6- 5 Se n d i n g a fa x at th e e n d of a co n v e r s a ti o n . ..

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xvi i 8 R em o t e Fax Op t ion s . .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... ..... 8 - 1 F a x F o r w ar di n g /Pa g i n g .. .... ..... .... ..... .... ..... .... ..... ..... .... ..... 8 - 1 P r o g r a m m i n g a Fax F or w a r d i n g nu m b er .

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xvi i i 11 U sing t h e M F C a s a prin t er .. ..... .... ..... .... ..... .... ..... .... ..... .... 1 1- 1 U s i n g the Br ot her M F C - 8 42 0, MF C - 88 20D o r M F C - 88 20 D N p r i n te r d r i ve r .. ..... .... ..... .... ..... .... ....

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xi x Acc e s sor ies ta b .... .... ..... .... ..... .... ..... .... ..... ..... .... . 1 2- 15 Su p p o r t ta b.. .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... . 1 2 - 1 6 F ea t ur es i n th e P S p ri n t er d ri v er (F o r Wi nd ow s ® ) .

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xx Yo u c a n I m p or t i te m s fr om ot h er a pp l i ca ti o n s . ..... .. 13 - 2 2 Yo u c a n E xpo r t item s i n o th e r fo r m a t s .... ..... .... ..... .. 13 - 23 Expo r t i n g an i m a g e fi l e. .... ..... .... ..... .... ..... .... .

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xxi S e nd a fa x .... .... ..... .... ..... .... ..... .... ..... .... ..... .... ..... ..... .... . 1 4 - 16 T o ac c e s s th e S end a fax C o nf i g ur at io ns s c r e en .. . 1 4- 16 S can n er s e tti n g s .. ..... .... ..... .... ..... .... .

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xxi i 16 U sing M F C R e mo t e S e t u p .... ..... .... ..... .... ..... .... ..... .... ..... ....1 6- 1 M F C R e m o te Se t up .. ..... .... ..... .... ..... .... ..... .... ..... .... ..... .... 1 6 - 1 17 U sing B ro t her P C - F A X s o f t wa re .

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xxi i i C ho o s i n g p a g e se tu p op ti on s ..... .... ..... .... ..... ..... .... ... 18 - 5 S p eci fic s e tti n g s ... ..... .... ..... .... ..... .... ..... .... ..... ..... .... ... 1 8 - 6 U s i n g t he PS dr i v e r wi t h y o ur A p pl e ® M aci nt os h ® .

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xxi v U s i n g the Br ot he r N e tw o r k PC - F AX s o ftwa r e .. ..... .... 2 0- 5 Quic k T i ps: .. .... ..... .... ..... .... ..... .... ..... .... ..... .... ..... .... 2 0- 5 S en di ng a N e tw or k P C - F AX f rom y ou r M a c i nt o s h ® ap p l i c a ti on .

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xxv H ow t o r e p l ace the to n e r car tr i d g e . ..... .... ..... ..... .... . 2 2 - 2 9 R ep l aci n g th e d r u m un i t..... .... ..... .... ..... .... ..... ..... .... . 2 2- 34 C he ck i n g the d r u m l i fe.. ..... .... ..... .... .....

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1 - 1 I N T R OD U C T I ON 1 Using this Guide T hank y ou for bu y i ng a Br other Mul ti- F unc t i on Center ( MF C) . Y our MF C- 8420, M F C - 8820D or MF C- 882 0DN is si m pl e to us e, w i th LCD s c r een i ns t r uc t i ons to gui de y ou thr ough pr ogr ammi ng it.

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I N TR OD U C T I ON 1 - 2 Fax Test S h eet an d P r o d u ct R e g ist r at io n (US A o n ly ) A fter s etti ng y our Stati on ID, pl e as e fi l l in th e T es t Sh eet inc l ud ed wi th y our M F C an d fax i t to Br othe r ’ s A u tomated F ax Respon s e S y s tem as y our fi r s t t r ans m i s s i o n.

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1 - 3 I N T R OD U C T I ON M FC pa rt nam es a nd op era tio ns ■ F r ont v i e w No . N ame D escr i p ti o n 1 (M F C -8420) M anual F eed T ray (M F C -8820D and M F C -8820D N ) M ult i-purpose T ray (M P T ray ) Load paper here. 2 F ront C ov er R eleas e But t on Pres s it t o open t he f ront c ov er.

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I N TR OD U C T I ON 1 - 4 ■ B a ck vi e w No . N ame D escr i p ti o n 12 Paper Adjus t m ent Lev er f or D uplex Print ing (M F C -8820D and M F C -8820D N ) U s e t o m at c h y our paper s iz e f or duplex print ing.

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1 - 5 I N T R OD U C T I ON ■ Ins i de v i ew ( D oc um ent c o v er open) No . N ame D escr i p ti o n 21 D oc um ent Guidelines U s e t o c ent er t he original on t he s c anner glas s . 22 Glas s St rip T his is us ed t o s c an t he original w hen us ing t he AD F .

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I N TR OD U C T I ON 1 - 6 Control panel overview M F C- 8420, M F C -8820D an d MF C - 8820 D N have s i mi lar c ontr ol p anel k ey s . 6 12 7 4 1 3 9 5 8 10 11 2.

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1 - 7 I N T R OD U C T I ON 1 6 7 4 2 3 5 1 Sh i ft T o ac c es s m em ory loc at ions 21 t hrough 40 in t he One-T ouc h k ey s hold dow n t he Shif t k ey . 2 On e-T o u ch keys T hes e 20 k ey s giv e y ou ins t ant ac c es s t o 40 prev ious ly s t ored dial num bers .

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I N TR OD U C T I ON 1 - 8 6 M o d e keys: Fa x Let s y ou ac c es s F ax m ode. Co py Let s y ou ac c es s C opy m ode. Scan Let s y ou ac c es s Sc an m ode. 7 F ax an d tel ep h o n e keys: Ho ok Pres s bef ore dialing if y ou w ant t o m ak e s ure a f ax m ac hine w ill ans w er, and t hen pres s Star t .

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1 - 9 I N T R OD U C T I ON 12 9 8 10 11 8 N avi g ati o n keys: Me n u Let s y ou ac c es s t he M enu t o program . Set Let s y ou s t ore y our s et t ings in t he MF C. C l ear / B ack D elet es ent ered dat a or let s y ou ex it t he m enu by pres s ing repeat edly .

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I N TR OD U C T I ON 1 - 10 9 C o p y keys (T emp orar y setti n g s): En l ar g e/ R ed u ce Let s y ou reduc e or enlarge c opie s depending upon t he rat io y ou se l e c t. C o n tr ast Let s you m ak e a c opy t hat is light er or dark er t han t he original.

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1 - 11 I N T R OD U C T I ON S t at u s LE D ind icat ion s Th e St a t u s LE D ( L ight E mi tti ng D i o de) wi l l fl as h and c hange col or dependi ng on t h e MF C s tatus . T h e LE D i ndi c ation s s how n i n the tabl e below a r e u sed i n the i l lus tr a tions i n th i s c hapter .

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I N TR OD U C T I ON 1 - 12 Re d Serv ic e error F ollow t he s t eps below . 1. T urn of f t he pow er s w it c h. 2. W ait a f ew s ec onds , and t hen t urn it bac k on and t ry t o print again.

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1 - 13 I N T R OD U C T I ON About fax machines C u sto m f eatu r e s D o y ou ha ve V o ic e M a i l o n t h e pho ne li ne ? If y o u hav e Voi c e Mai l on the phone l ine wher e you wi ll i ns t .

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I N TR OD U C T I ON 1 - 14 Fax t on es a nd han d sh ake W hen s omeone i s s endi ng a fax , the MF C s ends fa x c all i ng ton es ( CN G tones ) . T hes e ar e qui et , i nter mi t tent beeps ev er y 4- s ec onds . Y ou’ l l hear them after y ou di al and pr es s Star t and they wi l l c onti nue fo r ab out 60 s econd s after di ali ng.

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1 - 15 I N T R OD U C T I ON EC M (E rr or C or r e c ti o n M od e ) T h e Err o r Cor r ecti on Mode ( ECM ) i s a way f or the MFC to c heck a fax t r ans mi s si on whi le i t i s in p r ogr es s . If t h e MF C detect s er r o r s dur i ng fa x t r ans m i s s i o n, i f r es ends the pages of the fa x that h ad an er r or .

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I N TR OD U C T I ON 1 - 16 C o n n ect ing an e xter n a l te lep h o n e an swer ing devi ce ( T AD ) S e q u en ce Y ou may cho os e to connec t an an s w er i ng d evi c e.

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1 - 17 I N T R OD U C T I ON Do n o t co n n ect a T AD els ew h ere on t h e s am e p h o n e lin e ( unl ess y o u hav e the Dis ti nc tiv e Ring s er v i ce) .

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I N TR OD U C T I ON 1 - 18 C on ne cti ons T he ex te r nal T A D mus t be pl ugged into t he bac k of the MF C, i nto the j ack l a beled EX T . You r MF C c annot wor k pr operl y i f y ou p lug the T A D i nto a w al l j ac k ( unl es s y ou ar e us ing Di sti nc ti ve R i ng) .

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1 - 19 I N T R OD U C T I ON S pe cia l li ne c o n s id er a t io n s R o ll- o v e r ph one l ine s A roll - o ver phone s y s tem i s a g r oup of tw o or mor e s ep ar at e tel ep hone l ines that pas s i nc om ing c al l s to eac h o t her i f they ar e bus y .

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I N TR OD U C T I ON 1 - 20 C on v e r t ing t e le pho ne wa ll ou t le t s T her e ar e thr ee way s to conv er t to an R J 11 j ac k . T he first two w ay s m ay r equi r e a s s is tanc e f r om t he tel e phone c ompany . You c an c hange the wall outl ets fr om one RJ14 j ac k to tw o RJ 11 ja c k s.

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1 - 21 I N T R OD U C T I ON Ins t a lli ng M FC , e x t e r na l t wo-l ine t a d a n d t w o- li ne t e l e p hon e W hen y ou ar e i ns tal l i ng an ex ter nal tw o- l i ne tel ephone answer i n g dev i ce ( T AD) and a t w o - l ine te l ephon e, y our MF C mus t be i s ol ated on one l ine at bo th t he wal l jac k and at the T A D.

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I N TR OD U C T I ON 1 - 22 Mu lt i- lin e co n n ect io n s ( P BX ) M ost off ic e s us e a c entr a l tel ephone s ys tem. W hi l e it i s oft en r el ati v el y s i mpl e to c on nec t th e M F C .

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PAPER 2 - 1 2 About paper Typ e a n d si z e of pap er T he MF C l oads paper fr om the i ns t al l ed pap er t r ay , manua l feed t r a y, m ulti - pu r pos e tr ay o r opt i onal lower tr ay .

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2 - 2 PAPER ■ Befor e y ou buy a lar ge am ount of pap er , p l eas e te s t s ome to mak e sure t hat t he paper is s u itabl e. ■ Use pa per that is made fo r pl ain- pape r c opy i ng. ■ Use pa per that is 75 to 90 g/ m 2 (20 t o 24 l b) . ■ Use ne utr a l paper.

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PAPER 2 - 3 P a p er ca pa ci t y of t h e pa pe r t r a y s Pap er si z e N u mb er o f sh eets M u l ti -p u r p o se tr ay (M P tr ay) (M F C -8820D an d M F C -8820D N ) W idt h: 69. 8 t o 220 m m (2. 75 t o 8. 66 in. ) H eight : 116 t o 406. 4 m m (4.

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2 - 4 PAPER P a p e r sp eci f i cat i o n s f o r ea ch p ap er tr ay * 1 U p t o 3 env elopes * 2 U p t o 10 s heet s M o d el M F C -8420 M F C -8820D an d M F C -8820D N Pap er typ es M ult i- pur.

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PAPER 2 - 5 H o w t o lo ad p ap e r To lo ad pa pe r or o t h er me di a i n t h e pa pe r t ra y 1 Pu l l t he paper tr ay c ompl etely out of th e MF C. 2 W h i l e pr ess i ng th e paper gui de r el ea s e l ev er , s li de the adj us ter s to fi t the pap er s iz e.

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2 - 6 PAPER 3 F an th e stac k o f paper wel l t o av oi d pa per j ams and mi s feed s. 4 P ut paper i n t he paper tr ay . Che c k that the pa per i s f l at i n the tr ay , bel ow the max i mum p aper m ar k , and that t he paper gui de is fl us h ag ains t the paper st a ck .

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PAPER 2 - 7 T o l o ad pa p e r o r o th er me d i a i n t h e man u al f e ed t r ay ( F o r M F C- 84 20) 1 O pen the m anual f eed t r ay . S li de the pape r gui des to f i t t he pape r s iz e. 2 Us i ng bot h hands put paper i n the manu al feed t r ay unti l the fr ont edge of the pap er tou c hes the pap er fee d r o ll e r .

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2 - 8 PAPER To loa d pa pe r or ot h er m e dia i n t h e mu lt i- p ur pos e t r a y (MP tr a y) (F or MFC-8 8 2 0D a n d MF C -8 82 0 D N ) 1 O pen th e MP tr ay and l o w e r i t gentl y . 2 P ul l out and unfold t he MP tr ay s upp or t fl ap. 3 W hen l oadin g paper i n th e MP tr ay , mak e sur e i t touche s the b ack of the tr ay .

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PAPER 2 - 9 4 W h i l e pr e ss i ng the paper - gu ide r el e as e l ev er , s li de the pap er gui de t o fi t the pap er s i z e. Yo u c an p lac e up to 3 env el opes or up to 50 s he ets of 8 0 g/m 2 or 20 l b paper in the MP tr ay .

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2 - 10 PAPER T o u se Au t om at ic D u p lexi n g f o r fax , co py a nd pr i nt op e ra t i o ns ( F or MF C -88 20D an d M F C - 8 820D N ) If y o u want to pr int on both s i des of t he paper us .

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ON -SC R EEN PR OGR AM M I N G 3 - 1 3 User-friendly programming Y our MF C i s desi gned to be eas y to us e with L C D on- s c r een p r ogr ammi ng us i ng the nav i ga t i on k ey s . U s er - f r i endl y pr o gr am ming h elps y ou t ak e ful l a dv anta ge of al l the m enu s e l ec tions y ou r MF C h as to o ffer .

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3 - 2 ON -SC R EEN PR OGR AM M I N G Navigation keys You c an ac c es s th e menu mod e by p r es s i ng Menu . W hen y ou ent er th e menu, the LC D s c r ol ls .

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ON -SC R EEN PR OGR AM M I N G 3 - 3 T hen s et an opti on by pr es s ing Set when that opti on ap pear s on th e LC D . T he L C D w i ll then s how the nex t menu l ev el. P r e s s or t o s c r o l l t o y our nex t menu s el ecti on. Pr e s s Se t .

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3 - 4 ON -SC R EEN PR OGR AM M I N G T o ac c es s t he men u, pr es s Me n u . Ma in M en u Su b m en u M e nu S elec t ion s Op tions De scrip t io n s Pa g e 1 . Gener al Setu p 1 . Mode Timer — 0 Se c 30 S ecs 1 Mi n 2 Mi ns 5 Mi ns Off S ets how l ong the M F C wi l l stay i n Cop y o r Sc an m od e befo r e r etur ni ng to F ax m ode.

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ON -SC R EEN PR OGR AM M I N G 3 - 5 Main Men u S ubm e n u M e nu S elect io n s Opt i o ns Descrip t ion s Pa g e 1 . G eneral Setup ( Conti nued) 4 . Vo lume 1 . Rin g High Med Low Off Adj us ts the r i n g vo l u m e . 4- 8 2 . Bee per High Med Low Off A d ju s t s t h e vo l u m e l ev el o f the beep er .

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3 - 6 ON -SC R EEN PR OGR AM M I N G Ma in M en u Su b m en u M e nu S elec t ion s Op tions De scrip t io n s Pa g e 2 . Fax 1 . Se tup R eceiv e ( In F ax mode onl y ) 1 . Ri ng De lay 04 03 02 01 00 S ets the numbe r of r i ngs befor e the M F C a n sw e r s in F AX or FA X / TE L m o d e .

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ON -SC R EEN PR OGR AM M I N G 3 - 7 Main Men u S ubm e n u M e nu S elect io n s Opt i o ns Descrip t ion s Pa g e 2 . Fax ( Conti nued) 2 . Se tup S end ( C o nti nue d) (I n F a x m o d e onl y ) 3 . Del ayed Fax — Set the ti me o f day i n 24 hour for mat th at the del a y ed fax es w i l l be s ent.

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3 - 8 ON -SC R EEN PR OGR AM M I N G Ma in M en u Su b m en u M e nu S elec t ion s Op tions De scrip t io n s Pa g e 2 . Fax ( C onti nued) 3 . Set A uto Di al ( c onti n ued) 3 . Se tup Gr oups — S ets up a G r oup n umber for B r o adc as ti n g.

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ON -SC R EEN PR OGR AM M I N G 3 - 9 Main Men u S ubm e n u M e nu S elect io n s Opt i o ns Descrip t ion s Pa g e 2 . Fax ( Conti nued) 0 . Mi scellan eous 1 . Mem Se curi ty — Pr ohi b i ts mos t func ti ons ex c ept r e c e iv in g f a xe s in t o memor y .

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3 - 10 ON -SC R EEN PR OGR AM M I N G Ma in M en u Su b m en u M e nu S elec t ion s Op tions De scrip t io n s Pa g e 4 . Prin ter ( C onti nued) 2 . Print O ption s 1 . In terna l Fo nt — P r i nts a l i s t of the M F C’ s i nternal f onts o r c urr en t pr i nte r s etti ngs .

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ON -SC R EEN PR OGR AM M I N G 3 - 11 If y our mac h ine i s MF C- 8820DN or y ou ins tal l ed opt i onal LA N boar d ( NC - 9 100h) , the LCD s hows the foll owing L AN menu. Main Men u S ubm e n u M e nu S elect io n s Opt i o ns Descrip t ion s Pa g e 6 .

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3 - 12 ON -SC R EEN PR OGR AM M I N G Ma in M en u Su b m en u M e nu S elec t ion s Op tions De scrip t io n s Pa g e 6 . LAN (M F C -8 8 2 0 D N or opti on) 2 . Setup I ntern et 1 . Ma il Ad dress (60 char acter s) E nter the m ai l a ddr e s s . Se e Net wor k Us e r ’s Gu i d e on th e CD - RO M .

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ON -SC R EEN PR OGR AM M I N G 3 - 13 Main Men u S ubm e n u M e nu S elect io n s Opt i o ns Descrip t ion s Pa g e 6 . LAN ( opt i on) ( Conti nued) 3 . Se tup Mail RX 1 . Aut o Poll ing On Off A u t o ma t i ca l ly ch e c ks the PO P3 s er v er for new mes s ag es .

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3 - 14 ON -SC R EEN PR OGR AM M I N G Ma in M en u Su b m en u M e nu S elec t ion s Op tions De scrip t io n s Pa g e 6 . LAN ( opti on) ( C onti nued) 6 . Setup Misc. 1 . Ne tware On Off Se l e c t On to us e the M F C on a Net war e ne t w o r k . Se e Net wor k Us e r ’s Gu i d e on th e CD - RO M .

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ON -SC R EEN PR OGR AM M I N G 3 - 15 ( F or MF C- 8420 with the o pt i ona l paper t r ay #2) ( F or MF C- 8820D a nd MF C- 882 0D N w i th the o pti onal paper t r ay #2 ) If y ou hav e the opt i onal paper tr ay , th e LCD dis pl ay s th es e opti ons .

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GET T I N G ST AR T ED 4 - 1 4 Initial Setup S e tt i ng th e D a te a nd Ti m e Your M F C dis pl a y s the dat e an d tim e an d if y o u s e t up the Sta tion I D i t p ri n t s o n e ve r y f a x yo u se n d . If ther e is a p o wer fai lure, y ou may hav e to r es et the d ate and ti me.

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4 - 2 GET T I N G ST AR T ED S ett in g t h e S ta t io n ID You s houl d s tor e y our name or c ompany name and fax n umber a nd tel ep hone numb er to be pr inted o n all fax pages t hat you s end. 1 Pr e s s Me n u , 0 , 3 . 2 E nter y our fax number ( up to 20 di g i t s ) .

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GET T I N G ST AR T ED 4 - 3 En te r in g te xt W hen y ou ar e s et ti ng c er tain fun cti ons , s uc h as the Stati on ID , y o u m ay need t o ty pe tex t i nto the MF C. M os t number k ey s ha v e t hr e e or fo ur l ette r s pr i nte d abov e th em.

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4 - 4 GET T I N G ST AR T ED S p ec i a l ch ar acte rs an d s ymb o l s Pr e ss , # or 0 , and the n pr e s s or t o move the c ur s or u nder the s pec i al c h ar ac ter or s ymbol y ou w ant . T hen pr es s Se t t o se le c t it . S e tt i ng To ne and P uls e dia l ing mo de ( For C an a da on l y ) 1 Pr e s s Me n u , 0 , 4 .

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GET T I N G ST AR T ED 4 - 5 General Setup S e tt i ng th e Mo d e T im e r T he MF C has thr ee tempor ar y mode k ey s on the c o ntr o l panel : F ax , Cop y and Sc an. You c a n c hange t he numb er of se c onds or mi nut es th e MF C ta k es after the l as t C opy or S c an oper ation befor e i t r etu r ns to F ax mode.

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4 - 6 GET T I N G ST AR T ED F o r MF C - 8820D and MF C - 8820DN 1 Pr e s s Me n u , 1 , 2 , 1 to s et the p aper t y pe fo r MP Tr ay . — OR — Pr e s s Me n u , 1 , 2 , 2 to s et the p aper t y pe fo r Tr ay #1 . — OR — If y ou ha ve the optiona l pape r tr ay , pr e s s Me n u , 1 , 2 , 3 to s et th e paper ty p e for Tr ay #2 .

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GET T I N G ST AR T ED 4 - 7 2 Pr e s s o r t o se l e ct A4 , Letter , Legal , E xecutive , A5 , A6 , B5 and B6 . Pr e s s Se t . 3 Pr e s s Sto p / Ex i t . ■ If y o u a r e us ing the opti onal pa per tr ay, pap er s i z e A 6 is not av ail abl e.

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4 - 8 GET T I N G ST AR T ED S ett in g t h e Rin g V o lu m e You c an adj us t t he r i ng v ol ume w hen y o ur M F C i s i dl e ( not be i ng us ed ) . Y ou c a n t urn t he r i ng Off or y ou c an sel ec t the r i ng v olume le v e l. 1 Pr e s s Me n u , 1 , 4 , 1 .

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GET T I N G ST AR T ED 4 - 9 S et t i n g t he S p e aker V o lu m e Y ou c an adju s t the M F C’ s one - w ay s pe aker vo l ume. 1 Pr e s s Me n u , 1 , 4 , 3 . 2 Pr e s s o r t o se l e ct ( Lo w , Me d , Hi gh or Of f ). Pr e s s Se t . 3 Pr e s s Sto p / Ex i t .

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4 - 10 GET T I N G ST AR T ED S leep Ti m e Setti ng the S leep Ti me r educ e s pow er c ons um pt i on b y tur ni n g off the fus er i ns ide the MF C , w h i l e it i s i dl e. Y ou c a n c hoo s e how l ong the MF C is i dl e ( fr o m 00 to 99 mi nutes ) bef or e i t g oes i nto s leep mode.

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GET T I N G ST AR T ED 4 - 11 S e tt i ng th e T r ay U s e fo r C o py m o d e M F C- 8420 T he defaul t s e tting of Au to al l ow s *1 y o ur MF C to c hoose the o pti ona l T r ay #2 w hen paper i s ou t i n T r ay #1 o r *2 w hen the si z e of the or i gina l wi l l fi t be s t on th e paper in T r ay #2.

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4 - 12 GET T I N G ST AR T ED S et t ing th e T r ay Use fo r F ax m o d e If your MFC does n’ t have the opt i onal t r ay #2, y ou c an s k i p this s etti ng.

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SET U P R EC EI VE 5 - 1 5 Basic receiving operations C h o o sin g th e R ec eive M o d e T her e ar e four di ff erent Rec ei ve Modes for y our MF C . Y ou c an c hoos e the mo de that bes t su i ts y our needs . * I n F ax/ Te l m ode y ou mus t se t the Ring Delay a nd F /T Ri ng T im e.

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5 - 2 S E T UP RE C E IV E T o s el ect o r ch an g e y ou r Re cei ve M o d e 1 Pr e s s Me n u , 0 , 1 . 2 P r e s s or to s el ec t Fa x Onl y , Fa x/ Te l , Ex ter na l TAD or Ma nua l .

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SET U P R EC EI VE 5 - 3 S e tt i ng th e F/ T R i ng T i me ( Fa x / Te l mo de o nl y ) If y ou s et the R ec ei v e Mode to F ax /T el, y ou’ l l need to dec ide how long the MF C w i l l s ignal y ou w i th i ts s pec i al ps eudo/double- r i ng when you hav e a vo ic e c all .

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5 - 4 S E T UP RE C E IV E E asy R eceiv e W hen y ou use thi s featur e, yo u do n’ t hav e t o pr es s Sta r t or the F ax Recei v e Code 51 when y ou a ns wer a fax c al l . Sel e cti ng On all ow s the MF C to r ec ei ve fax c all s a utomati c al ly , ev e n if you l i ft the han ds et of an ex t en s i o n or ex ter na l pho ne.

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SET U P R EC EI VE 5 - 5 P r in t in g a r ed u ced in c om in g fa x (A ut o R ed uct i on ) If y ou c hoos e On , t he MF C automati c al l y r educ es an i nc omin g fax to fi t on on e page of l etter , leg al or A4 s i z e pape r , r egar dle s s of t he p aper s i z e of the or i gi na l.

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5 - 6 S E T UP RE C E IV E S ett ing th e P r in t D en si t y You c an adj us t p r i nt dens i ty , mak i ng y our pr i nt ed pa ges da r k er or l i ght er . 1 If i t i s not i ll umin ated i n gr ee n, pr es s ( Fa x ). 2 Pr e s s Me n u , 2 , 1 , 6 .

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SET U P R EC EI VE 5 - 7 Advanced receiving operations Oper at i o n f ro m exte nsio n t elep h o n es If y ou an swer a fax c al l on an exte ns i on t el e phone, or an ex t er nal te l ephon e i n the EX T . j ac k, y ou c an mak e your MFC tak e t he c al l by u si n g the F ax R ec ei v e Code.

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5 - 8 S E T UP RE C E IV E U sin g a co r dl ess e xt er na l han ds et If y our c o r dl es s teleph one i s connec ted to the E XT . j ack of the MF C and y ou ty pi cal l y ca r r y the c or dles s hands et el s ewher e, i t i s eas i er t o ans we r c al l s dur i ng the R i ng Delay .

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SET U P R EC EI VE 5 - 9 P o llin g P ol l ing i s t he pr oc es s of r etr ie v i n g fax e s fr om anoth er fa x mac hi n e. Y ou c an use y our MF C to ‘p ol l ’ other mac hin es , or y ou can hav e s omeon e pol l y ou r MF C. E v er y one w ho i s i nv ol v ed i n Pol li ng need s to s et up the i r fax m achi nes f or P ol l ing.

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5 - 10 S E T UP RE C E IV E S e tt i n g u p S e q u en t i al Po l li n g Re cei ve Your MF C c an as k f or fax es fr om s e v er al f ax uni ts i n a s ingl e oper ati on ( S equenti al P ol l i ng Rec ei v e) . After war ds, a S equenti al Pol l i ng R epor t wil l be pr i nted.

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SET U P R EC EI VE 5 - 11 Telephone services Y our MF C s uppor t s the Di sti nc ti ve R i ng teleph one s er v ic e th at s ome te l ephon e com panies offer .

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5 - 12 S E T UP RE C E IV E D o y ou ha ve V o ic e M a i l? If y ou hav e Voi c e Mai l on the phone l ine that y ou wi l l i ns tall y our new MF C on, ther e i s a s tr ong pos s i bil i ty t hat Voi c e Mai l and the MF C wil l c onf li c t w i th eac h othe r w h i l e r ec ei v i ng i ncomi ng c all s .

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SET U P R EC EI VE 5 - 13 ■ T he M F C wi l l only ans w e r c all s to i ts r egi s te r ed n umber . ■ T he fi r s t t wo r i n gs ar e si l ent on t he MFC . T hi s i s bec au se the fax m us t «l i s te n» to th e r i n g p atter n ( to c om par e i t t o th e pa tter n tha t was ‘ r egi ster ed’ ) .

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5 - 14 S E T UP RE C E IV E Caller ID After a few r i ngs , the LCD s h ow s th e tel ephone n umber of y our c al l er ( o r nam e, i f av ai labl e) . O nc e y ou pic k up th e hands et, t he Cal ler ID i nfor mati on di sapp ear s fr om the LC D, bu t the c all i nfor mati on r e mai ns sto r ed i n the C al ler ID mem or y .

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SET U P R EC EI VE 5 - 15 V ie wing C alle r ID L is t Cal l er ID mem or y s to r es inf or ma tion for up t o t hi r ty c al ls . When th e th i r ty - fi r s t ca l l c ome s i n, i nfor mati o n about the f i r s t c all i s e r as ed. Y ou c an s c r ol l th r oug h C al l er ID i nfor matio n to r ev iew thos e c al l s made to y our MF C .

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SET U P SEN D 6 - 1 6 How to Fax Y ou c an s end fax es fr om the A D F ( A utoma ti c D oc ument F eeder ) or fr om t he s c anner gl a s s . En te r Fa x mo de B efor e s en di ng fa x es , mak e s ur e ( Fa x ) i s i llu m in at e d in g r een . If not, pr es s ( Fa x ) to e nt er F ax mode.

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6 - 2 SET U P SEN D Fa xi ng f r o m the A D F 1 If it i s not i l l umi n ated i n g r een , pr e ss ( Fa x ) . P ul l out the A DF Doc ument S uppor t Ex t e ns i on . 2 Unfol d the A D F Doc ument O utput S uppor t F lap. 3 F an th e pages well and s tagger them at an an gl e.

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SET U P SEN D 6 - 3 Faxi n g f ro m th e scan n er g lass Y ou c an use the s c anner gl as s to fax pages of a book or one page a t a ti me. T he or i gi nal s c an be up to l ette r , A4 or l egal s i z e ( 8.5 i nch es to 14 i nc hes ) . T o c anc el , pr es s Sto p / Ex i t .

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6 - 4 SET U P SEN D F axin g l egal size or ig i nals fr o m th e scan n er g lass W hen or i g i nal s ar e l egal s i ze, y ou need to s et the G l as s Fax S iz e to L ega l . If y o u do not, the bott om p or ti on of the fax es w i ll b e mi s s ing .

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SET U P SEN D 6 - 5 A u t o m at ic t r an sm issio n T h i s i s th e ea si est w ay to s en d a fax . 1 If i t is not i ll u minate d in green, pr es s ( Fa x ) . Pl ac e the or i gi nal face u p i n the A DF , or face do w n on t he s c ann er gl as s.

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6 - 6 SET U P SEN D Basic sending operations S en d in g fa xes u sin g m u l t iple set t ing s W hen y ou s end a fax y ou c an choos e any com binati on of t he s e s etti ngs : cov er page, c ontr ast, r es ol uti on, ov er s eas mode, de lay ed fax t i mer , pol li ng tr ansmi s s ion or r eal time tr ans mi s s ion.

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SET U P SEN D 6 - 7 6 Pr e s s Sta r t to s en d the fax fr o m the A D F. T he MF C s t ar ts s c anni ng the fi r s t page. If y ou ar e us i ng the s c anner gl as s, g o to Step 7. 7 T o s e nd a s ingl e page, pr es s 2 (o r p r e ss Sta rt again ) .

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6 - 8 SET U P SEN D M an u al an d a ut o m a t i c f ax R ed ial If y o u ar e s endi ng a fax manua ll y and th e l i ne is bus y, pr es s R ed i a l / P au se , and then pr es s Star t to tr y agai n. If y ou want to mak e a sec ond c all to the la s t numb e r di ale d, you c an s av e ti me by pr es s ing R e d i a l / P au se and Sta rt .

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SET U P SEN D 6 - 9 D u al A cc ess Y ou c an dial a numb e r , a nd begi n sc anni ng the fax i nto memor y — e ven when the MF C i s r e cei v i ng, s en di ng or pr i n ti ng a fa x f r om m emor y. The LC D s hows th e new job number . 1 If i t is not i ll u minate d in green, pr es s ( Fa x ) .

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6 - 10 SET U P SEN D R ea l Tim e T r an sm issio n W hen y ou ar e s ending a fax , t h e M F C w i l l s c an the or i gi n al s i nto the memor y befor e s end ing. T hen, a s s oon as the phone l i ne i s fr ee, the MF C w i ll s ta r t di ali ng and sendi ng.

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SET U P SEN D 6 - 11 C h eck ing job sta t us Che c k w hi ch j obs ar e s til l waiti ng in the m emor y to be s ent. ( If th er e a r e no jobs , the LC D s how s No Jo bs Wa iti ng .) 1 Pr e s s Me n u , 2 , 6 . 2 If y ou hav e mor e than o ne j ob wai ting, p r es s or to s croll thr ough the l i s t .

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6 - 12 SET U P SEN D Advanced sending operations C o m p o sin g t he elect r o n ic C o ver P age T h e Cover Pa ge is c r eated a t the r ec ei vi ng mac hine . Your Cov e r Page i nc ludes the nam e stor ed i n the O ne- T ou c h or Spe ed- D i al memor y .

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SET U P SEN D 6 - 13 C om po s i ng y o ur ow n c om m en t s Y ou c an set up tw o c o mments of y ou r ow n. 1 If i t is not i ll u minate d in green, pr es s ( Fa x ). 2 Pr e s s Me n u , 2 , 2 , 8 . 3 Pres s or to c h oose 5 or 6 for y our ow n c om ment.

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6 - 14 SET U P SEN D C o ve r pa ge f o r t he ne x t f a x onl y T h i s feat ure does not w or k w i thout t he S tatio n ID . S o ma k e s ur e i t has been s et.

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SET U P SEN D 6 - 15 S en d a co ve r p a g e fo r al l f a xes T hi s fea tur e does no t wor k witho ut the St ati on ID. P leas e be s ur e i t h as been s et befor e c onti nui ng . ( S ee S etti ng the S tati on ID on page 4- 2 . ) Y ou c an s et the MF C to s end a co v er page w henev er y ou s end a fax .

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6 - 16 SET U P SEN D B r o ad cast ing Broadc as ti ng i s when t he s ame fax mes s age is auto matic al l y s ent to mor e than one fax nu mber . U s i ng the Se t k ey , y ou can inc l ude G r oups , O n e- T ouc h, Spe ed- Di al nu mber s and up to 50 ma nual l y di al ed n umber s .

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SET U P SEN D 6 - 17 4 En ter th e next number . ( Ex ampl e : Speed- Dia l numbe r ) 5 W h en the LC D d i s p lay s the f ax n umber of the o ther par ty , pr es s Se t . 6 En ter a nother fax n umber . ( Ex ampl e : Manual dial i ng usi ng the di al pa d.

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6 - 18 SET U P SEN D Ov er s eas M o d e If y o u ar e hav i ng di ffic ul ty send i ng a f ax ov er s eas due to p os s ibl e i nter fer enc e on t he p hone l i ne, we r ec ommend th at y ou tur n o n the O v er s eas Mode. A ft er y ou s end a fax usi ng thi s f eatur e, the fe at ur e wi l l turn i t s el f off.

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SET U P SEN D 6 - 19 D e layed F a x Dur i ng the day y o u c an s t or e up to 50 fax es i n the memor y to be s ent wi thin 24 hour s. T hes e f ax es w i l l be s ent at th e ti me o f day y ou enter i n Step 3. P r es s Se t to a c c ept it, or enter anoth er ti me for the f ax es to be s e nt.

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6 - 20 SET U P SEN D D ela yed B atch T r an sm is sion Befor e s endi n g t he del ay ed f ax es , y our MF C w i l l hel p you ec onomi ze by s or ting al l the fax es i n the mem or y by des tin ation an d s c hedule d ti me .

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SET U P SEN D 6 - 21 S et t in g u p Poll e d T r a n sm is sio n P ol l ed T r a nsmi s s ion i s whe n y ou s et up y our MF C to w ai t w i th a p aper or i gina l s o another fax mach i ne c an c al l and r et r i eve i t. 1 If i t is not i ll u minate d in green, pr es s ( Fa x ) .

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6 - 22 SET U P SEN D M e mo ry Se c ur i ty Memor y S ec ur i t y l e t s y o u pr ev ent unau thor i zed a c c es s t o the MF C. T h e MF C w i ll not s end fax es o r pr in t r ec eiv ed fax es w i thout t h e pas s w or d y ou pr ogr am. You wil l not be abl e t o c onti nue to sc hedul e Delay ed F ax e s or Pol l i ng jo bs .

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SET U P SEN D 6 - 23 T u rn i n g M emo ry S e cu ri ty on 1 Pr e s s Me n u , 2 , 0 , 1 . 2 Pr e s s o r t o se l e ct Se t Se cu rit y . Pr e s s Se t . 3 En ter t h e r e gi s t er ed 4- d igi t pas s w or d. Pr e s s Se t . T he MF C goes off l i ne and the LCD s h ow s Se cu re Mo de .

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AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S 7 - 1 7 Storing numbers for easy dialing Y ou c an set up y our MF C to do thr ee types of eas y d i al ing: O ne- T ouc h, Speed- Dial and G r o ups fo r B r oad cas ti ng fa x es .

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7 - 2 AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S 4 E nter a numbe r ( up to 20 di gi t s ) . Pr e s s Se t . ■ I f y ou w ant t o ent er a pa us e in t he diali ng s equenc e (f o r ex am ple, t o ac c es s an out s ide l ine), pres s R e d ia l/P au s e as y ou a re ent er ing t he digi t s .

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AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S 7 - 3 4 En ter t h e phone or fax number ( up t o 20 di gi t s ) . Pr e s s Se t . 5 Us e the di al pad t o enter the nam e ( up to 15 c har ac ter s ) . Pr e s s Se t . ( You c an us e the c har t on page 4 - 3 t o hel p y ou ente r l etter s.

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7 - 4 AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S S e tt i ng up Gr ou ps f or B r o a dc a st i n g G r oups , w hi c h c an be s tor ed on a O ne- T ouc h k ey or a S peed- D i al l oc ati.

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AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S 7 - 5 7 Pr e s s Sto p / Ex i t . Dialing options Se a rc h Y ou c an s ear c h f or names you hav e s t or ed i n the O ne- T ouc h and S peed- D i al memor y . (S e e S tor ing O ne- T ouc h D i al number s on page 7- 1 and s ee Stor i ng S peed- Dial number s on page 7- 2 .

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7 - 6 AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S S pe ed - D i alin g 1 If i t i s not i ll umin ated i n gr ee n, pr es s ( Fa x ) . P l ace th e o r i ginal fac e up i n t he A DF , or fac e down on the s c anner gl as s. 2 Pr e s s Se arc h / S p eed Di al , #, and then th e thr ee- d i gi t S peed- Dial num ber .

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AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S 7 - 7 A c cess co d es a n d cr e dit car d n u m ber s S ometimes y ou may want to choos e fr om sev er al l ong di s tanc e c ar r i er s w hen you mak e a cal l . R ates may v ar y depending on the ti me and des tinati on.

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7 - 8 AU T O D I AL N U M BER S AN D D I ALI N G OPT I ON S Pa us e Pr e ss Re d i al / P au se to ins er t a 3.5- s ec ond pa us e be t w e en number s . If y ou a r e di ali ng ov er s ea s , y ou c an pr e ss R e d ia l / P au se as m any ti mes as ne eded to i nc r eas e the l ength of the paus e .

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RE M O TE FA X O P TI O NS 8 - 1 8 Fax Forwarding/Paging Pr og ram m i ng a Fa x Fo rw a rd i ng nu mb e r W hen F ax F or war ding i s s et to On , y ou r MF C s to r es th e r ec ei v e d fax i n t he mem or y . T hen it di a ls the fa x number y ou’ v e pr o gr am med a nd fo r w ards the fax mes s age.

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8 - 2 RE M O TE FA X O P TI O NS Pr og ra mm i ng y o ur pa g er nu mb e r W hen P agi n g i s s el ec te d, y our MF C di als the pager num ber y ou’ v e pr ogr a mmed, and then di als y our P er s onal Id entifi cati on Numbe r ( P IN ) .

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RE M O TE FA X O P TI O NS 8 - 3 Setting Fax Storage If y ou s et F ax S tor age to O N , y ou w i ll be abl e to r etr i ev e f ax m ess ages fr om another loc ati on usi ng F ax F or war di ng, Pagi ng, or Rem ote Ret r i ev al op er at i ons . I f ther e i s paper i n y our MF C, a b ack - up c opy of eac h fax w i l l be pr in ted.

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8 - 4 RE M O TE FA X O P TI O NS Setting your Remote Access Code T h e r e mote ac ces s c ode l ets y ou ac c es s the Remot e Retr i ev al featur es w h en y ou ar e away fr om y our MF C . B efor e y o u us e the r e mote ac ces s and r etr i eval featur es , y ou ha ve to s et up y our ow n c ode .

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RE M O TE FA X O P TI O NS 8 - 5 Remote Retrieval Y ou c an cal l y our MF C f r om any te lephon e or fax ma c hi ne us i ng to uc h t o ne, then us e the Re m ote Ac c es s Cod e and r emote c omman ds to r etr i eve fa x mes sages .

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8 - 6 RE M O TE FA X O P TI O NS R em o t e co m m and s F o l l o w the c omman ds bel ow to ac ce s s fe atur e s when y o u a r e aw ay fr o m the MF C. W h en y ou c al l the M F C and enter y our Re mote Ac c es s Code ( 3 di g its fol lowed by ) , the s y st em w i ll gi v e two short beeps and y ou mus t ent er a remot e c ommand.

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RE M O TE FA X O P TI O NS 8 - 7 R e tr ievin g f ax m essa ges 1 Dia l y our f ax num ber . 2 W h en y ou r MF C ans w er s , i mmedi atel y enter yo ur Rem ote Ac c e s s C ode ( 3 di gi ts fo l l o w e d by ) . If yo u hear one l ong beep , y ou h av e me ss ages .

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PR I N T I N G R EPOR T S 9 - 1 9 MFC settings and activity Y ou need t o s et up the T r ans mi ss i on Ver i fi c ati on Repor t and Ac ti v ity Rep or t I nter v al i n the m enu tabl e. Pr e s s Me n u , 2 , 4 , 1 . — OR — Pr e s s Me n u , 2 , 4 , 2 .

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9 - 2 PR I N T I N G R EPOR T S S et t ing th e F a x A ct ivi ty Repo r t In t er v al You c an s et the MF C to pr int acti v i ty repor t s at s pec i fi c i nter v als ( every 50 fax es , 6, 12 or 24 hour s , 2 or 7 day s ) . If y ou s et t he i nt er v al to Of f , y ou c an pr i nt the r epor t by fol lowi ng the Steps on t he nex t page.

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PR I N T I N G R EPOR T S 9 - 3 Pr i nt i ng re por ts F i v e r epor ts a r e a v ai labl e: To pr in t a r e p o rt 1 Pr e s s Me n u , 5 . 2 Pres s or to s el ect the r epo r t y ou w ant. Pr e s s Se t . — OR — En ter t h e number of the r epo r t y ou want to pr i nt.

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M AKI N G C OPI ES 10 - 1 10 Using the MFC as a copier Y ou c an us e y our MF C as a c opi er , mak i ng up to 99 c op i es at a t ime. E nt e r C o py mo d e B efor e mak ing c opi e s , mak e s ur e that ( C opy ) is il lu mi n at e d i n gr een. I f i t is not, pr es s ( Co p y ) to e nter Co py mode .

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10 - 2 M AKI N G C OPI ES Te mp or a r y c opy s e t t ing s You c an i mpr o v e y our copi es b y us i ng th e T e mpor ar y Copy Key s : E n l arg e/ Re d u ce , C o n t r ast , Qu a l it y , T ra y S el ect , So r t and N i n 1 ( F or MF C- 8 420) or Du pl e x /N i n 1 ( F or MF C- 8820D a nd MF C- 882 0D N) .

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M AKI N G C OPI ES 10 - 3 Makin g a sin g le c op y fr o m th e AD F 1 Pr e s s ( C opy ) t o i l lumi nate i t i n gr e en. Pl a ce the or i gi nal fac e up i n the ADF . 2 Pr e s s Sta r t . Do NO T p ull on the or i g i nal w hi l e c opy in g is i n pr ogr es s .

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10 - 4 M AKI N G C OPI ES S in gl e o r m ult ip le co p i e s u si n g t h e sca nn er g las s You c an ma k e multi ple c opies usi ng the sc an ner gl as s . Mul tipl e c opies w i ll be s tac k ed ( all c opi es of pa ge 1, then a l l c opies of p age 2 , and s o on ) .

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M AKI N G C OPI ES 10 - 5 Out of M em o r y m e ssag e If the memor y becom es ful l whi l e y ou a r e m aki ng c op ies , the LC D mes sag e wi l l gui d e you th r oug h the nex t s te p. If the Ou t Of Me mo ry mes s age a ppear s, pr es s Stop / Ex i t to c anc el or Sta rt to c opy s c anned pages .

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10 - 6 M AKI N G C OPI ES Using the copy keys (Temporary settings) W hen y ou w ant to cha nge the sett ings onl y for the nex t c opy , us e t he T e mpor ar y Copy Key s . You c an us e di ff er en t comb i nati ons . T he l ar ge LC D s h ow s y our c ur r ent Copy mode s ett i ng s .

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M AKI N G C OPI ES 10 - 7 En l a r g e / R e d u c e Y ou c an sel ec t t he fol l ow i n g enlargeme nt or r edu c ti on r ati os . Aut o set s the M F C to c al c ul ate t he reduc tion rat i o that fi ts the s i ze o f y our pape r . Cus to m al lows y ou to enter a r ati o fr om 25 % to 400% .

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10 - 8 M AKI N G C OPI ES 5 P r e s s or to s el e c t the en lar gement or r educ tion rat i o y ou w ant. Pr e s s Se t . — OR — Y ou c an sel ec t Cu st o m and pr es s Set . Us e t he di al pad t o en ter an enl ar geme nt or r edu c tio n r ati o fr om 25% to 400 % .

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M AKI N G C OPI ES 10 - 9 S o r t ing co p ies u sin g t h e A D F If y ou w ant to sor t mul tipl e c opie s , us e t he ADF . P a ges wi l l be p r i nted i n t he order 123, 1 23, 123, an d s o o n. 1 Pr e s s ( Co p y ) to i l l umina te it i n g r een .

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10 - 10 M AKI N G C OPI ES T r ay S e lect You c an c hange the tr ay us e only for the nex t c op y . 1 Pr e s s ( Co p y ) to i ll u mi nate i t i n gr een. Pl ac e the or i gi nal fa c e up in the A D F , or fa c e down o n the s c anne r gl as s .

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M AKI N G C OPI ES 10 - 11 D u p le x/N in 1 ‘ D upl e x’ pr i nts o n bot h s i des of the p aper . T emp orary key L evel 1 L evel 2 O pt io n o r ig in al Fi n ish ed Layo u t Pr ess Du plex/ N.

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10 - 12 M AKI N G C OPI ES Du p lex /N in 1 co p y N i n 1 co p y You c an s av e pa per by c opy i ng ei ther tw o or four pages onto one page. P l eas e mak e s ur e pa per s iz e i s se t to A4 , Le tte r or Le ga l . 1 Pr e s s ( Co p y ) to i ll u mi nate i t i n gr een.

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M AKI N G C OPI ES 10 - 13 Po s t er Yo u c an m ak e a pos ter s iz e c opy of a photo gr ap h. You m ust us e the s c ann er gl ass . 1 Pl ac e the or igi nal fa c e down o n the s canner gl as s . 2 Pr e s s Du p l ex / N i n 1 and or to s el ec t Po ste r .

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10 - 14 M AKI N G C OPI ES 4 P r e s s or to s el ec t P or tra it 1 , Po rt rai t2 , Lan ds cap e1 or La nds ca pe2 . 5 P r es s or to s el ec t Si ngl e Si de d for the or i ginal ( I f y ou ar e usi ng the sc anner gl as s or c hanged the number of c opies at S tep 2, thi s opti on w i l l not appear ) .

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M AKI N G C OPI ES 10 - 15 D u pl ex ( 2 i n 1 ) a nd D u pl ex ( 4 i n 1 ) ( F o r M F C- 88 20D a n d MFC -882 0DN ) 1 Pr e s s ( C opy ) t o i l lumi nate i t i n gr e en. Pl a ce the or i gi nal fac e up i n the ADF , or fac e down on th e s c anner gla s s .

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10 - 16 M AKI N G C OPI ES Changing the default copy settings You c an adj us t the c opy s etti ngs tha t ar e s hown in the c har t. T hes e s etti ngs w i ll s t ay unti l y ou c hange the m agai n . Qu alit y 1 Pr e s s Me n u , 3 , 1 . 2 Pr e s s o r t o se le c t Te xt , Pho to or Au to .

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U SI N G T H E M F C AS A PR I N T ER 11 - 1 11 Using the Brother MFC-8420, MFC-8820D or MFC-8820DN printer driver A P r i nter D r i v er i s s oftwar e t hat tr an s l a tes data fr o m the for mat .

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11 - 2 U SI N G T H E M F C AS A PRI N T ER How to print your document W hen th e MF C r ec ei v es da ta fr om your co mputer , it beg ins pr i ntin g by p ic k i n g up paper fr om the p aper tr ay . T he paper tr ay c an fee d many types of pap er an d env e lopes .

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U SI N G T H E M F C AS A PR I N T ER 11 - 3 Simultaneous printing and faxing Y our MF C c an pr i nt f r om y our c omputer whil e s endi ng or r ec ei v ing a fax , and s c anni ng the or igi nal into the c om put er . F ax s endi ng wi l l not be s topped dur i ng P C pr i nti ng.

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11 - 4 U SI N G T H E M F C AS A PRI N T ER M a nu a l D u pl e x P r in t i ng T h e MF C pr i nts al l the ev en - num ber e d pages on one s i de of t he paper fi r s t. T h en, the W i ndows ® dr i v er i ns tr ucts y ou ( wi th a pop- up mes sage) t o r ei n s er t the pap er .

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U SI N G T H E M F C AS A PR I N T ER 11 - 5 Pr i nt i ng on pla in p a pe r T h e ma n u al f eed tray ( F o r MFC - 842 0) 1 Se l ec t t he Pap e r Si ze , M e di a Typ e , P ape r S o ur c e , and other s ett i ngs i n t he pr i nt er dr iv er . M e dia Type : P l ain Paper Pa p e r So ur c e : Manu al 2 Se nd the pr i nt data to the MF C .

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11 - 6 U SI N G T H E M F C AS A PRI N T ER T h e MP t r ay (F o r M F C-8 820 D an d MF C- 88 20D N ) 1 S el ec t t he Pa p e r S i z e , M edi a Ty pe , Pap e r So u r ce , and oth er s ett i ngs i n the pr in ter d r i v er . M e di a Ty p e : P lai n Pape r P a per S our c e : M P T r ay 2 O pen th e MP tr ay and l o w e r i t gentl y .

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U SI N G T H E M F C AS A PR I N T ER 11 - 7 P r int ing o n t h icker p a per an d c ar d st o ck W hen the back output tr ay i s pull ed down, t he MF C has a s tr ai gh t p aper pat h fr om the m anual f eed tr ay or the M P tr ay thr ough t o the b ack of the MF C.

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11 - 8 U SI N G T H E M F C AS A PRI N T ER 6 A fter the pr inte d page c omes out of t he M F C , pu t in the nex t s heet of paper as i n Step 4 abov e. R epeat for eac h page that y ou w ant t o pr i nt. 7 W hen you hav e fi nis hed the pr i nt j ob, c lo s e the b ack outp ut tr ay .

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U SI N G T H E M F C AS A PR I N T ER 11 - 9 T he m u l ti -pu rpo s e tr ay (MP tr a y ) (F o r MF C -8 8 2 0D a n d M F C - 882 0DN ) 1 Se l ec t t he Pap e r Si ze , M e di a Typ e , P ape r S o ur c e , and other s ett i ngs i n t he pr i nt er dr iv er .

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11 - 10 U SI N G T H E M F C AS A PRI N T ER 7 S end the p r i nt data to the MF C. 8 W hen you hav e fi nis hed the pr i nt j ob, c lo s e the b ack outp ut tr ay . Ca ut i o n Remov e eac h sheet immedi atel y afte r pr i n ti ng. S tack i ng the she ets may caus e a pape r j am or the pape r t o c ur l .

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U SI N G T H E M F C AS A PR I N T ER 11 - 11 P r in t in g o n en v elo p es T o pr i nt on env el ope s us e manual f eed tr ay or mul ti - p ur po s e tr ay . 1 S e lec t the Pap e r Si ze , M edi a Ty p e , P ape r S o ur c e , and other s ett i ngs i n t he pr i nt er dr iv er .

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11 - 12 U SI N G T H E M F C AS A PRI N T ER 4 Us i ng both han ds put the env e lope i n the manu al feed tr ay unt i l th e fr o nt edge of the env elope t ouc hes t he pa per f eed r ol l er . Hol d the e nv el ope in this pos iti o n until the MF C autom atic al l y fe eds i t in for a short di s tanc e, and t h en l et go of the en v el ope.

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U SI N G T H E M F C AS A PR I N T ER 11 - 13 5 Af ter th e pr i nt ed env el ope com es out of the MF C, the MF C wi l l wai t until y o u put i n the nex t env e lope. Rep eat Step 4 for eac h env elop e y ou w a nt to pr i nt. 6 Se nd the pr i nt data to the MF C .

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11 - 14 U SI N G T H E M F C AS A PRI N T ER 5 P ut the env el ope s i n th e MP tr ay s o that t hey touc h the b ack of th e tr ay . D o n ot put mor e th an 3 env el opes i n th e MP tr ay at a ny o ne t i me , or it may cau s e a j am.

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U SI N G T H E M F C AS A PR I N T ER 11 - 15 6 Pres s and sl i de the paper - w i dth gui de to fi t the env elop e si z e. 7 Se nd the pr i nt data to the MF C .

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11 - 16 U SI N G T H E M F C AS A PRI N T ER Printer operation keys Jo b Ca ncel You c an c lear dat a fr om t he memor y . S ecu r e key Sec ur e d data i s pas s wor d pr otec t ed. O nl y thos e peopl e t hat k now the pas swor d wi l l b e abl e t o pr i nt t he data.

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U SI N G T H E M F C AS A PR I N T ER 11 - 17 4 En ter y our pas swor d us ing the c ontr ol pane l . Pr e s s Se t . 5 Pr e s s o r t o se l e ct Pr in t . Pr e s s Se t . T he MF C pr ints the data. — OR — If y ou want to delete the s ec ur ed data p r es s or to se l e ct D ele te .

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11 - 18 U SI N G T H E M F C AS A PRI N T ER Pr in t i ng th e I n te r na l Fo nt L i s t You c an pr i nt a li s t of th e MF C’s i nter nal ( or r esi dent) fonts to s e e how eac h font l ook s befor e y ou s el ec t i t. 1 Pr e s s Me n u , 4 , 2 , 1 .

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PR I N T ER D R I VER SET T I N GS 12 - 1 12 Printer driver settings Y ou c an cha nge the fol l owi ng pr i nter s et ti ng s when y ou pr i n t fr om y our c om puter : ■ M e di a Ty p e ■ M u l.

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12 - 2 PR I N T ER D R I VER SET T I N GS Features in the Brother Native Driver T h e Br othe r Nativ e dr i v er i s a pr i n ter dr i v er deve l oped ex cl u s i v el y by Brot her , thi s dr iv er i nc l udes mor e f eatur es than the Mi c r os oft ® W i ndows ® Uni ver s al pr i nter dr i v er .

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PR I N T ER D R I VER SET T I N GS 12 - 3 Pa p e r Si ze F r om the d r op- down b ox s elec t the P aper Si z e y ou ar e usi ng. M u lt ip le P a ge T he M ulti pl e P age s elec ti on c an r educ e.

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12 - 4 PR I N T ER D R I VER SET T I N GS Co p i e s T h e c opi es s el ec ti on s e ts the n umber of co pi es that wi ll b e pr inted. Co ll at e W i th the C ollat e c he c k box s elec ted, on e c omp lete c opy of y ou r doc u ment w i l l be pr inte d and then r epeated for the number of c opie s y ou s el ec ted.

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PR I N T ER D R I VER SET T I N GS 12 - 5 A d van ced tab Cha nge the tab s etti ngs by s elec ting one of the fol l ow i ng i cons : 1 P r in t Q u alit y 2 Du p lex 3 Wat e rm a rk 4 Pag e Set t i n.

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12 - 6 PR I N T ER D R I VER SET T I N GS T one r S a v e You c an s av e r unni ng c os ts by tu r ni ng on th e T on er S ave Mode, whic h r educ es the pr i nt dens ity .

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PR I N T ER D R I VER SET T I N GS 12 - 7 D u pl ex P r in t i ng Cho os i ng the D upl ex P r i ntin g i c on di s pl ay s the D upl ex fea tur es a vai l abl e. Use Du p lex Un it ( F o r MF C- 8820D an d MF C- 8820 D N ) Che c k the D upl ex box and th en s el ect U s e Du p lex Un it .

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12 - 8 PR I N T ER D R I VER SET T I N GS Bi n di ng O ff s e t Check the B i ndi ng Off s et opti on, y ou c a n s pec ify the off s et v alue o f the bi ndi ng s i d e i n i nc h es or mi l l i met er s ( 0 - 8 i nches ) [0 - 203. 2 mm] . W at e rma rk You c an pl ac e a l ogo o r tex t in to your doc ument a s a W ater mar k .

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PR I N T ER D R I VER SET T I N GS 12 - 9 Pr i nt W a t e r m a r k T he Pr i n t W a te r m a r k fe at ur e off er s the f oll o wing pr i n t choi c es : ■ O n all pag es ■ On f i r s t p a ge .

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12 - 10 PR I N T ER D R I VER SET T I N GS ■ Po s it i o n T h i s s etti ng offer s y ou the contr ol for whe r e th e Water m ar k i s to be pos iti oned on th e page. Pa g e Se tti ng You c an c hange the pr i nt s i z e of your doc ument wi th the S cal i ng featur e.

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PR I N T ER D R I VER SET T I N GS 12 - 11 D e vi ce O p t i o n s L et s y ou s et the f ol l owi ng Pr i nt e r F unc ti ons : S ec u r e P r in t S ec ur e do cument s ar e doc uments that ar e pas s wor d pr otec ted whe n they ar e s ent to the MF C .

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12 - 12 PR I N T ER D R I VER SET T I N GS Q u i c k Pr i nt Se t u p T h e Q ui ck P r i nt S etup fea tur e all ows y ou t o qui c k ly s el ec t d r i v er s etti ngs . T o v i ew setti ng, s i mpl y cl i c k y our mous e but ton on the tas k tr a y ic on.

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PR I N T ER D R I VER SET T I N GS 12 - 13 Adm i ni s t r a t or ( For W indo ws ® 95/ 98/ 98SE /M e U ser s O n ly) T he a dmini s tr ator s e l ec tion pe r mi ts th e Copy, Sc al ing and W ater mar k feat ur es to be l oc k ed and pas s w or d pr o t ec ted.

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12 - 14 PR I N T ER D R I VER SET T I N GS P r in t Da te & T i me W hen enabl ed the P r in t Da te a nd T i me feat ur e wi l l aut omati c a l l y pr i nt the date and ti me fr om y our compu ter s s y ste m c l ock on y our doc u ment. Cli c k the S e tti n g butto n to c h ange the Dat e and Ti me F or mat.

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PR I N T ER D R I VER SET T I N GS 12 - 15 Acc ess o r i e s tab T he Acc esso ries Tab i nc l udes the set tings for c onfi gur ing t he p r i nt er dr i v er f or the s i z e of paper load ed i n eac h pa per s our c e. T hi s ta b al s o i n s tal ls any ad diti onal o pti ons int o the dr iv er s etti ngs.

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12 - 16 PR I N T ER D R I VER SET T I N GS S upp or t ta b Th e S u ppor t T ab pr ov i des dr i v er v er si on a nd s etti ng infor mati on. In addi t i on the r e ar e l i nk s to the Br ot he r S ol u ti ons Ce n t e r and the Dr i ver U pdate Web s ites .

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PR I N T ER D R I VER SET T I N GS 12 - 17 Features in the PS printer driver (For Windows ® ) T he W i n dows ® 95/98/98SE /Me/2000 Pr ofes s ional /X P and W i ndows NT ® 4.0 uti li z es B R- Sc r ipt 3( Pos t S c r i pt ® 3 ™ l anguage emul ati on) dr iv er .

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12 - 18 PR I N T ER D R I VER SET T I N GS D ev ice S ett ing s ta b Sel ec t th e opti on s y ou i ns tal l ed..

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PR I N T ER D R I VER SET T I N GS 12 - 19 Layo u t t ab Y ou c an cha nge the Lay out s ettin g by s elec ti n g the s etting i n the O rie n t atio n , Pa g e O rd e r a nd Pa g e Pe r Sh e et .

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12 - 20 PR I N T ER D R I VER SET T I N GS P ap er / Qu al ity t ab S el ec t th e P ape r S o ur c e . If y ou ar e us i ng W i n dow s NT ® 4.0, Wi ndow s ® 20 00 or XP , y ou c an ac c es s t he Pa p er /Q u alit y tab by c l ic k i n g Pri n t i n g P ref er en ces.

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PR I N T ER D R I VER SET T I N GS 12 - 21 A d van ced Opt ion s 1 Se l ec t t he Pap e r Si ze and C op y C ount . 2 S e t the Pr i n t Q u a li ty , S calin g and Tr ueT y p e Font s etti n g.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 1 13 Scanning a document T WAIN c o mp l i an t T he B r o ther MF L- Pr o S uite s oftw ar e i nc l u des a T W AIN c o mpl i ant s ca nner dr i ver . T W A IN dr i v er s meet the s tandar d uni v er sal pr otoc ol fo r c ommuni cat i ng bet w e en s c anner s a nd s oft w a r e a ppli c ati ons.

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13 - 2 HO W T O S C A N US I NG WI ND O WS ® H o w to acce ss th e S can n er 1 O pen th e s oftwar e app l ic ati on ( S c an Soft ® P aper P o r t ® ) to s c an a docum ent. 2 Se l e c t Scan fr om the F ile dr op- dow n menu or s elec t the S can button.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 3 S ca n n in g a d o cu m en t in to th e P C Y ou c an sc an a whol e page — OR — S c an a por tion of the page af ter p r e- s c anni ng the do c ument .

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13 - 4 HO W T O S C A N US I NG WI ND O WS ® P r eSca nn i n g t o cr o p a po rt i o n yo u w an t t o sc an T he Pr e- Scan butt on i s us ed to pr evi ew a n i m age for c r op pi n g any unw anted ar ea s fr om t he image.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 5 5 Pl ac e the or i gi nal fac e up in the A DF agai n, i f y ou us ed the ADF i n Step 1. 6 Cl i c k St a rt . T hi s ti me only th e s elec ted ar e a of the or i gi nal wi l l appear i n t h e Pa per P or t ® wi ndow ( or y our s of twar e a ppli c ati on win dow) .

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13 - 6 HO W T O S C A N US I NG WI ND O WS ® S ett in g s in th e S ca nn e r win d o w I m ag e T y p e Sel ec t th e i mage type o f output f r om Ph o to , We b or Te x t . Reso lu t io n and S c a n Ty pe wil l be al ter ed for eac h def aul t s e t ti ng.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 7 S c a n Ty pe Bri g h t n es s A dj us t t hi s s ettings ( - 50 to 50) to obtain th e best i mage. T he de fault v alu e i s 0, repr e senti ng an ‘ av er age’ . Y ou c an set the lev el b y draggi ng the s l i de bar to t he r i g ht or left to l igh ten o r dar k en t he i mage.

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13 - 8 HO W T O S C A N US I NG WI ND O WS ® Do cu me n t S i z e S et the Si z e to on e of the fol lo wi ng: ■ Letter ( 8 1/2 × 11 i n.) ■ A4 (210 × 29 7 mm) ■ Legal ( 8 1/ 2 × 14 i n.) ■ A5 (148 × 21 0 mm) ■ B5 (182 × 25 7 mm) ■ Ex ec uti ve (7 1/ 4 × 10 1/2 i n.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 9 ■ Wi d t h : s hows the width of s c a nni ng ar ea ■ Hei g h t : s hows the hei ght of s c a nning a r ea ■ Data S iz e : s how s the appr ox imate d ata s i z e c al c ul ated in a B itma p for mat.

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13 - 10 HO W T O S C A N US I NG WI ND O WS ® Scanning a document (For Windows ® XP only) W IA co m p lian t W i ndows ® X P uses W i ndows Image A c qui si ti on ( W IA ) for s can ni ng i mag es fr om the MF C.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 11 S ca n n in g a d o cu m en t in to th e P C If y ou w ant to s c an a whol e pag e, us e th e A D F ( au tomati c doc ume nt fe eder ) . — OR — If y ou wan t to s c an a por ti on of the p age after pr e- s c a nning the d ocume nt, use the s c anner gl as s ( F l atbed) .

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13 - 12 HO W T O S C A N US I NG WI ND O WS ® 6 T o s tar t sc anni n g your doc ument, c l i ck the S can butt on i n the S c an di al og box . ■ T he s c an ner r es oluti on y ou c an s el ec t i s up to 1200 × 120 0 dp i . ■ F or r es ol utio ns gr eater than 1 200 dpi , use t he Br other S c ann er Util i ty .

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HO W T O S C A N US I NG WI ND O WS ® 13 - 13 P reS c an n i n g t o cr o p a p o rt i o n yo u w a n t to sc an u s i n g the sca n n er g l ass T he P review butt on i s used t o pr e v i e w an i ma ge for c r oppi ng any u nw anted por ti ons fr om the image .

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13 - 14 HO W T O S C A N US I NG WI ND O WS ® 4 In the S c an di alog b ox , c li c k the P r eview but ton. T he enti r e o r i ginal w i l l be s ca nned i nto the PC a nd w i l l appe ar i n the s ca nni ng a r ea. 5 S el ec t t he po r t i on y o u w ant to s can b y c li c k ing the l eft mo us e b ut ton and d r agg ing i t ov er the ar ea.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 15 7 T o s t ar t s ca nni ng y our doc ument, c li c k t he S can but ton i n t he Sc an di alog box . T hi s ti me only th e s elec ted ar e a of the or i gi nal wi l l appear i n t h e Pa per P or t ® wi ndow ( or y our s of twar e a ppli c ati on win dow) .

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13 - 16 HO W T O S C A N US I NG WI ND O WS ® Using the scan key (For USB or Parallel interface cable users) You c an us e ( Sc a n ) on the c ontr ol panel to sc an or i gi nals i nto y our wor d pr oc es s i ng, gr aphi c s or E - m ail appl i c ati ons or y our c om puter fo lder .

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HO W T O S C A N US I NG WI ND O WS ® 13 - 17 S ca n t o E -m ail Y ou c an eith er s c an a blac k a nd w hi te or c olor orig inal i nto y our E - m ai l a ppli c ati on as a fi le attac hment. Y ou c an c hange the ( Sc a n ) c onf i gu r at i on.

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13 - 18 HO W T O S C A N US I NG WI ND O WS ® S can t o OCR If y o ur or i gi nal is tex t , y ou c an hav e it conv er ted by Sc an Soft ® T e x tBri dge ® to an edi tabl e tex t f i l e an d then h ave t he r es ul t di s pl ay ed i n y o ur wor d p r oc es s ing appl i c atio n f or v i ewing and edi ting.

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HO W T O S C A N US I NG WI ND O WS ® 13 - 19 Using ScanSoft ® PaperPort ® and TextBridge ® OCR S c anS oft ® P aper Port ® for Br other i s a doc ument ma nagement a ppli c ati on. Yo u wil l us e P aper Por t ® to v iew s canne d doc u ments .

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13 - 20 HO W T O S C A N US I NG WI ND O WS ® V iewin g i t em s Sc anS oft ® Pa per P or t ® pr ov ides s ev er al way s to v i ew i t ems : Deskt o p V iew di s pl ay s a thum bnai l ( a s mal l gr a phi c tha t r epr es ent s eac h item i n a D es k top or fo l der ) .

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HO W T O S C A N US I NG WI ND O WS ® 13 - 21 Org an iz i ng yo u r it em s in fo l d er s P aper Port ® has an easy - to- us e fi li n g s y stem for o r gan iz i ng y our i t ems . T he fi l i n g s y s t em c ons i s ts of fol der s and items that y ou s el ec t to v i ew i n D es k top V i e w .

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13 - 22 HO W T O S C A N US I NG WI ND O WS ® S can S o ft ® T ext B r id g e ® OC R le ts y o u co n ver t im ag e tex t in to text yo u ca n ed it Sc anS oft ® T ex tB r i dge ® O CR i s i nsta ll e d automati c al l y w i t h PaperPo r t ® when y ou in s tal l MF L- P r o S ui te on y our comp uter .

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HO W T O S C A N US I NG WI ND O WS ® 13 - 23 Y o u ca n E xp o r t it e m s in o th e r f o r m a ts Y ou c an exp or t or s av e P aper P or t ® items in s ev er a l popul ar fil e fo r ma ts , s uc h a s BM P, J P E G , T IF F , or s e lf-vi ewi ng.

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13 - 24 HO W T O S C A N US I NG WI ND O WS ® Ho w t o Unin s tal l P a p er P o r t ® and S can S o f t ® T extB r id g e ® F o r W indows ® 9 5/98/98S E, and W indows N T ® W o r k stati on 4.0 and W i ndows ® Me: Sel ect S t a r t , Se tt i ngs , Con tr ol P a nel , Add/ Re mo v e P r ogr a ms and the I n st all/Un in st a ll tab.

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US I N G T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 95/ 98 / 98 S E / M E / 200 0 P R OF E S S I O NA L A N D WI N DO W S NT ® WS 4 .

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14 - 2 US I NG T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 9 5 /9 8 /9 8 SE/ ME/ 2 0 0 0 PR O F ESSI O N AL AN D W I N D O W S N T ® WS 4 . 0 Au t o L o a d t h e Br o t h e r Co n t r ol Ce n t e r T h e Contr ol Cente r i s l oaded ev er y ti me Wi ndow s ® i s s tar ted.

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US I N G T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 95/ 98 / 98 S E / M E / 200 0 P R OF E S S I O NA L A N D WI N DO W S NT ® WS 4 .

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14 - 4 US I NG T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 9 5 /9 8 /9 8 SE/ ME/ 2 0 0 0 PR O F ESSI O N AL AN D W I N D O W S N T ® WS 4 . 0 S can key o p er a tion s Sc an to F i l e — Lets y ou s c an di r ec tly to a fi l e on y our c omputer .

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US I N G T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 95/ 98 / 98 S E / M E / 200 0 P R OF E S S I O NA L A N D WI N DO W S NT ® WS 4 . 0 14 - 5 Sca nner s ett ings for S c an, C opy a nd P C -Fa x b ut tons W hen the Pop- Up sc r e en appear s , y ou c an ac c es s th e Sc anner S ettin gs wi ndow.

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14 - 6 US I NG T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 9 5 /9 8 /9 8 SE/ ME/ 2 0 0 0 PR O F ESSI O N AL AN D W I N D O W S N T ® WS 4 . 0 S et t ing u p t h e sca nn er co n fig u r atio n s T h e P o p- U p appl ic a tion s tor es ei ght di ffer ent s c an ning modes .

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US I N G T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 95/ 98 / 98 S E / M E / 200 0 P R OF E S S I O NA L A N D WI N DO W S NT ® WS 4 .

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14 - 8 US I NG T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 9 5 /9 8 /9 8 SE/ ME/ 2 0 0 0 PR O F ESSI O N AL AN D W I N D O W S N T ® WS 4 . 0 Scan to File T o ac cess S c an t o F ile C o nfig u r at ion s scr een 1 P l ac e the or i ginal fac e up in t he ADF .

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US I N G T HE B R O T HE R C O NT R O L CE NT E R F O R W I N DO W S ® 95/ 98 / 98 S E / M E / 200 0 P R OF E S S I O NA L A N D WI N DO W S NT ® WS 4 . 0 14 - 9 D e s tin at io n f o ld e r P aper Port Folder —S e l ec t this c h eck box t o sc an the o r i ginal in to y our P aper Port fol der .

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14 - 10 U S I N G T HE B R O T HE R CO NT RO L C E NT E R F O R W I N DO W S ® 9 5 / 9 8 / 9 8 S E/ ME / 2 0 0 0 P R O F ES SI O N AL AN D W I N D O W S N T ® WS 4 . 0 Scan to E-mail T o ac cess S c an t o E -m ail C o nf igu r at io n s scr een 1 P l ac e the or i ginal fac e up in t he ADF .

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US I N G T HE B R O T HE R CO NT RO L CE NT E R F O R W I N DO W S ® 9 5/ 98/ 98S E / M E / 2000 P RO F E S S I O N A L A N D W I ND O WS NT ® WS 4 . 0 14 - 11 E - m ail a pp lic at io n E - m a il Ap p licatio n —F r om the pu ll - dow n l is t, s el ec t your E- mai l a ppli c ati on.

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14 - 12 U S I N G T HE B R O T HE R CO NT RO L C E NT E R F O R W I N DO W S ® 9 5 / 9 8 / 9 8 S E/ ME / 2 0 0 0 P R O F ES SI O N AL AN D W I N D O W S N T ® WS 4 . 0 Scan to OCR (Word Processor) T o ac cess S c an t o O C R Co n fi gu r at io n s scr een 1 P l ac e the or i ginal fac e up in t he ADF .

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US I N G T HE B R O T HE R CO NT RO L CE NT E R F O R W I N DO W S ® 9 5/ 98/ 98S E / M E / 2000 P RO F E S S I O N A L A N D W I ND O WS NT ® WS 4 . 0 14 - 13 W o r d P r o cesso r W or d P r oc ess or —F r om the pul l - down li s t, sel ec t the w or d pr oc es s or y ou w ant t o use.

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14 - 14 U S I N G T HE B R O T HE R CO NT RO L C E NT E R F O R W I N DO W S ® 9 5 / 9 8 / 9 8 S E/ ME / 2 0 0 0 P R O F ES SI O N AL AN D W I N D O W S N T ® WS 4 . 0 Scan to Image T o ac cess S c an t o I m ag e C o n f i g ur atio n s scr een 1 P l ac e the or i ginal fac e up in t he ADF .

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US I N G T HE B R O T HE R CO NT RO L CE NT E R F O R W I N DO W S ® 9 5/ 98/ 98S E / M E / 2000 P RO F E S S I O N A L A N D W I ND O WS NT ® WS 4 . 0 14 - 15 Copy To acces s t h e Cop y C o nf i gu r at ion s scr een 1 Pl ac e the or igi nal fa c e up in the A D F .

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14 - 16 U S I N G T HE B R O T HE R CO NT RO L C E NT E R F O R W I N DO W S ® 9 5 / 9 8 / 9 8 S E/ ME / 2 0 0 0 P R O F ES SI O N AL AN D W I N D O W S N T ® WS 4 . 0 Send a fax T o ac cess th e S e n d a f a x C on fig u r at io n s scr een 1 P l ac e the or i ginal fac e up in t he ADF .

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US I N G T HE B R O T HE R CO NT RO L CE NT E R F O R W I N DO W S ® 9 5/ 98/ 98S E / M E / 2000 P RO F E S S I O N A L A N D W I ND O WS NT ® WS 4 . 0 14 - 17 PC - F A X Se t t i n g s B r o ther PC- F ax FA X Re s o l ut i o n —F i ne ( 200 × 20 0) 1 T o c h ange the fa x opti ons , cl i c k the FA X Opt i ons button .

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U S I N G TH E WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO N T ROL CE NTE R 15 - 1 15 Brother SmartUI Control Center T he B r o t her C o ntr ol C enter i s a s oft war e uti l i ty that al l ows y ou t o q uite eas il y , wi th v er y fe w m ous e c li c k s , ac ces s the m ost fr equentl y u sed s c anni ng a ppli c ati ons.

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15 - 2 U S I N G T H E W I N D OW S ® - B A S E D B R O TH E R S M A RT UI CO NT RO L CE N TE R Au t o L o a d t h e Br o t h e r Co n t r ol Ce n t e r T h e Contr ol Cente r i s i niti all y c onfig ur ed to automat i c a ll y lo ad eac h time W ind ows ® i s s tar ted.

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U S I N G TH E WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO N T ROL CE NTE R 15 - 3 Brother Control Center features T he S mar tU I c ont r ol cen ter gi v e s y ou the abi l i t y to c onfi gur e the ha r d w a r e Sc a n k ey on y our MF C s uc h as “ Sc a n to F i l e” .

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15 - 4 U S I N G T H E W I N D OW S ® - B A S E D B R O TH E R S M A RT UI CO NT RO L CE N TE R Au t o C o n f ig u r at io n Dur i ng the i ns tal l at i on p r oc es s the C ontr ol C enter c hec k s y our s y s tem to deter mi n e the defau l t appl ic ation s for E- mai l , w or d pr oc es s i ng and gr aphi c s vi ewer /edito r .

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U S I N G TH E WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO N T ROL CE NTE R 15 - 5 Hardware Section: Changing the Scan to button configuration W hen the Smar tUI C ontr ol Cent er i s di s pl ay ed, y ou can ac c e ss the Har dw ar e S ec tion w i ndow t o r ec onf i gur e the ( Sc a n ) button o n your MFC .

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15 - 6 U S I N G T H E W I N D OW S ® - B A S E D B R O TH E R S M A RT UI CO NT RO L CE N TE R S can t o E - m a il T o c onfi gur e the S can to E- mai l featur e lef t- c li c k on the S can t o E- m ai l button an d the f ol l owi ng s c r een w i l l app ear .

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U S I N G TH E WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO N T ROL CE NTE R 15 - 7 S ca n t o F ile T o c onfi gur e the Sc an to F i l e f eatur e, l eft cl i c k on the Sc an to F i l e b ut ton and th e foll owing s c r een w i l l appear .

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15 - 8 U S I N G T H E W I N D OW S ® - B A S E D B R O TH E R S M A RT UI CO NT RO L CE N TE R S can t o Im a g e T o c onfi gur e the S can to Image featu r e l eft- cl i c k on th e Scan t o Im a g e button and the fol l ow i ng sc r ee n wil l appea r .

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U S I N G TH E WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO N T ROL CE NTE R 15 - 9 T o chang e the defaul t set ting of the s c an, c l i ck on th e Sca n Set tin g s ta b. Y ou c an set the C ol or Mod e to Bl ac k & W hite, 8- bi t G r ay or 2 4- bi t Col o r .

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15 - 10 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R S can t o OCR T o c onf i g ur e t he S c an to O CR featur e l eft- c l ic k on the Scan t o O C R button an d the fol l owi ng s c r een w i l l app ear .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 11 Y ou hav e the opt ion to s end y our s c an as a di ffe r ent fil e ty pe. You c an s el ec t t he app l i c ati on fr om the F il e T y pe wi ndow ac c or di ng to y our needs .

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15 - 12 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R Software Section T h e S oftw ar e S ec tion c ontai n s f our gr ou ps of s c an to buttons . Eac h s ec tion has a number of di ffer e nt but tons whic h ar e pr edefi ned for the mos t fr equentl y us ed appl ic ati o ns.

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 13 Sc a n *1 S c an t o F i le —ena bl es y ou to s c an di r e c tl y to a di s k fi le. Y ou c an c hange the fil e ty p e and des tina ti on di r ec tor y , as nee ded.

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15 - 14 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R Fa x Send a F ax ( B r other PC- F A X) —enabl es y ou to s c an a page or doc u ment and a utomati c al ly s end t he i mag e as a fax fr om the P C us i ng the B r ot her P C - F A X s oft w a r e.

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 15 Scan to File T he S c an to F i le button al lows y ou to s c an an image and s av e i t i n a s pec i fi c fi le ty pe to any di r ec tor y on y our har d dis k .

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15 - 16 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R T o c hang e the c onfigurat i on c l ic k o n the C onfi gur ation ta b. Sel ec t the fil e ty pe for the s av ed i m age by s el ecti ng fr o m t he F or mat pul l down li s t.

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 17 Scan to E-mail T he Sc an to E-mai l i s aut omati c al ly c onfig ur ed to y our de faul t E- mai l a ppli c ati on.

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15 - 18 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R T o c h ange t he fi l e ty pe of th e attac hment c l ic k the L in k P ref eren ces button to set up l ink s .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 19 F ile at ta ch m en t s It ems ar e ma il e d as fi l e a ttac hm ents us i ng t he fi l e ty pe y ou have s ele c ted.

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15 - 20 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R S can n er se tt i n gs You ha v e the abil ity to c h ange t he s c an ner s etti ngs us ed to c r eate the fi l e atta c hment s. Cl i c k on the Sc a n Setti ngs ta b and s elec t the appr opr i ate s ett i ngs .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 21 Scan to OCR (Word Processing program) S c an to O CR c onv er ts t he gr aphi c pag e i m age data to tex t whic h c an b e edite d by an y wor d pr oc es so r pr ogr am.

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15 - 22 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R T o c hang e the pr ogr am li nk pr efe r enc es c l ic k the Li nk Pr efer e nc es button. Fi l e T yp e —F r om the pul l - dow n l is t, sel ec t the fil e for m at y ou want to us e for d ocumen ts .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 23 Scan to Graphics application (example: Microsoft Paint) T he S can to G r aphi cs A ppl i c ation al l ows y ou to s c an an i mage s o y ou c an edi t t he i m age.

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15 - 24 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R T o c hang e the des tinat i on app l i c ati on s el ect the appr opr iate appl ic a tion fr om th e Appl ic ati on p ull dow n l i s t. T o c hange the o t her c onfi gur ati on o ptions c li c k the Li nk Pr efer enc e s button.

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 25 Co p y T he c opy buttons c an be c us tomi z ed to al l ow y ou to tak e ad v antage o f the featur es buil t i nt o the Brot her printe r dr i v er s to do adv anc ed c opy func t i ons s uc h as n- i n- 1 pr i nti ng.

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15 - 26 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R Sel ec t th e number of P ages P er S heet fr om the Sc a l i n g s el ecti ons . As an ex ampl e t o c onfi gur e the s ec ti on Copy button to c opy tw o pages to one y ou mus t s e l ec t 2 in 1 .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 27 Fax setting (PC-Fax using the Brother Fax Driver) T he M F C i nc l udes a PC- F a x dr i v er , w hi c h al l ows an y W i ndow s A ppl i cat ion to s end a F ax as si m pl y as pr i nti ng a doc um ent.

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15 - 28 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R F AX s etti n gs Brot her P C- F A X T o c hang e the dr iv er s etti ngs, c li c k on the Setup bu tton. Sel ect the Paper Si z e , Paper S our ce . If y ou need mor e c us tom iz ed s etup, c l ic k on the O pti ons but ton.

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 29 S el ec t t he P aper Si z e , O r i entat i on ( P or tr a it or Lands c ap e) an d Res ol ut i on ( 200x 200 dpi or 200x 100 dpi ) , a nd c l ic k OK . T o retur n to the fac tor y defaul t s etti ngs , c l i c k the De f a u l t button.

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15 - 30 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R Custom: User-defined buttons T h er e ar e u p to thr ee C us tom buttons on the B r other Smart UI Contr ol Center . ( NO T E : T he numbe r of C us tom butt ons depend s on whic h Brot her model y o u pur chas ed.

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 31 2. S e l e ct Co n f i g u r at i o n f o r th e S ca n T yp e.

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15 - 32 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R Fi l e : Sel ec t th e fi l e f ormat fr om the F or m at pul l do w n l i s t . Y o u can ei ther s end the f i l e to the defaul t Paper P or t di r ec tor y or s el ec t y ou r ow n des t inati on dir ec tor y by s el ec ti ng O t her F o lder .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 33 OC R : S el ec t t he des ti n ati on w or d pr oc e s s ing appl i c at ion pr o gr am fr om the p ull dow n l i s t. Cl i c k o n Li n k P r efe r enc es and s elec t the des ti nat i on Ap pl i cati on fr om th e sc r o l l m enu on the l eft.

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15 - 34 US ING THE WI NDO WS ® - B A S E D B RO T HE R S MA R TUI CO NT RO L CE N TE R E - m a il: Sel ec t the des ti nati o n E-mai l appl i c a ti on pr o gr am fr om the pul l down li st . Cli c k on the Li nk P r e f eren c e s butt on to c onfi gur e the S end T o E-mail opti ons .

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US IN G T H E W I ND O W S ® - B A S E D BR O THE R S MA RTU I CO NTR O L CE NTE R 15 - 35 3. S e l e ct S can S ett i n g s. Y ou c an sel ec t t he s c anner s ettings fr om eac h of the S can Ty pe o pt i ons for the C us to m buttons .

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US I NG MF C RE M O TE S E TU P 16 - 1 16 MFC Remote Setup T he M F C Remo te Setup appli c ati on l ets y ou s et up y our M F C by u si n g the eas e and s peed of pr og r amm i ng on y our P C. W hen y ou a cc es s this app li c ati on, the s etti ngs on y our MF C wil l be downlo aded to y our P C and di s pl ay ed on yo ur c omput er s cr een.

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16 - 2 US I NG MF C RE M O TE S E TU P P r in t bu tto n Th e Pri n t button p r i nts th e s el ec ted items on the MF C . Y ou c annot pr i nt the MF C Rem ote Setup c hang es unti l y ou c l i c k the Ap p ly button to upl oad the new data to the MF C .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 1 17 PC-FAX sending T he B r o t her PC- F A X featur e l ets y ou s end a fi l e fr om y our PC. Y ou c an c r ea te a f i l e i n a ny appl i c ation on y our P C , and the n s end it a s a P C - F A X .

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17 - 2 U SI N G BR OT H ER PC -F AX SOF T W AR E S ett in g u p u s er i nf o r m a t io n 1 F r om the St a r t menu, s elec t P r ogr a ms , Br othe r , Bro the r M FL- P r o S ui te , and t hen s el ect PC - F A X Se t u p .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 3 S e nd i ng se t up F r om the Br ot h er P C-F AX S et up dial og box , cl i ck the S e ndi ng tab to di s pl ay t he s c r een bel ow .

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17 - 4 U SI N G BR OT H ER PC -F AX SOF T W AR E Ou t sid e lin e ac cess If y ou n eed to enter a number to ac c es s an ou t s i de l ine, ent er i t her e. T h i s is s ometi mes r eq uired by a l oc a l PB X t el epho ne s y ste m ( f o r ex am ple, i f y o u mus t dial 9, to get a n outs i de l ine i n y o ur of fi c e) .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 5 U s er i n te r f ace In the S e nding ta b, sel ec t user i nt er fac e. Y ou c an cho os e the Sim p l e St yl e or t he F acsim ile S t yle .

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17 - 6 U SI N G BR OT H ER PC -F AX SOF T W AR E Speed-Dial setup F r om t he Br ot he r P C - FAX S e tu p di alog bo x , c li c k the Sp eed Dial tab. ( T o us e th i s featur e you mus t s el ec t the F acs im il e Styl e us er i nter fac e.) You c an r egi s ter a M ember or G r oup on eac h of the ten S peed- D i al buttons .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 7 Th e Add r es s B oo k F r om the St a r t menu, s elec t P r ogr a ms , Br othe r , Bro the r M FL- P r o S ui te , and t hen c l i ck P C- F A X Ad d r ess B o o k .

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17 - 8 U SI N G BR OT H ER PC -F AX SOF T W AR E S et t ing u p a M em b er in t he A d d r ess B oo k In the Br o t h er Ad d r ess Bo o k dial og box you c an add , edi t a nd del e t e s tor ed i nfor matio n of Membe r s and G r ou ps . 1 In the A dd r es s B ook d i al og box , c l i c k the ic on to add a M ember .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 9 S et t i n g u p a Gro u p f o r B r o ad cast ing If y ou of t en s en d the s ame PC- F A X to s ev er al Memb er s , y ou c an c ombi ne them i n a G r o up. 1 In the B r o t h er Ad d r ess Bo o k dia l og bo x, c l i c k the i con to c r eat e a Group.

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17 - 10 U SI N G BR OT H ER PC -F AX SOF T W ARE E dit in g M em b e r in f o r m a ti o n 1 S el ec t t he M ember or G r oup y ou want to ed i t. 2 Cl i c k the edit i c on. 3 Cha nge the Me mber or G r oup in for m ation. 4 Cl i c k OK to s ave y our c han ges .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 11 4 Se lec t OK to s av e the data. 5 T y pe the name o f the fil e, and then s e lec t Save ..

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17 - 12 U SI N G BR OT H ER PC -F AX SOF T W ARE Im po r t in g t o t h e Add r es s B oo k You c an im po r t AS CI I tex t fi l es ( * .c s v) or V c ar ds ( e l ec tr on ic bus ines s c ar ds ) i nto y our Address Book .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 13 5 T y pe the name o f the fil e, and then s e lec t Op e n . S et t i n g u p a C o ver P age F r om the P C- F A X di al og box c l ic k to ac c ess the P C- F ax C ov er p age se tup s c r een. ( See S endi ng a fi l e as a PC- F A X us i ng the Fa cs im i l e s t yl e on page 17- 15.

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17 - 14 U SI N G BR OT H ER PC -F AX SOF T W ARE Y o u can en t er in f o r m a tion in each f ie ld To Fr om Co mme nt T y pe the c omme nt you w a nt t o add to the co v er page. Select Co ver P ag e F o rm Sel ec t th e c ov er page for mat y ou w ant to us e.

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 15 S en d in g a f ile a s a P C-F A X u sin g t h e F ac s im il e style 1 Cr eate a fil e i n Wor d, Ex c e l, P aint, D r aw o r an y oth er appl i cati on on y our PC. 2 F r o m the F ile me n u , se l e ct Pr i n t .

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17 - 16 U SI N G BR OT H ER PC -F AX SOF T W ARE 4 E nter the fax number us ing a ny of th e fol l ow i ng m ethods : ■ Us i ng the di a l pad e nter the number . ■ Cl i c k an y of the 10 Sp eed- D ia l buttons . ■ Cl i c k th e Ad dr es s B ook button , and then s el e ct a Me mber o r G r o up fr om the A ddr e s s Book .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 17 3 Se lec t Br ot he r P C- FAX as y our p r i nter , and then c l i c k OK . T he F A X S endi ng di a log box wil l ap pear : 4 In the To : fi el d, t y pe the fax number of th e r e c i p i ent.

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17 - 18 U SI N G BR OT H ER PC -F AX SOF T W ARE Setting up PC-FAX receiving ( W i ndo w s ® 95 / 98 / 9 8S E / M e/ 2000 P rof essi on a l and Wi ndo w s N T ® W S 4.

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 19 V ie wi n g n ew P C - F A X m es sag es E ac h time y ou s t ar t t o r e cei v e a P C- F A X , the i c on wi ll fl as h b lue and r ed . O nc e t he fax has been r ec e i v ed the i c on wi l l r em ai n r ed.

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17 - 20 U SI N G BR OT H ER PC -F AX SOF T W ARE Receiving a fax into the PC (Windows ® XP only) H o w to r ec eive a fax au t o m ati cally Befor e y ou c a n s tar t r ece i v i ng fax es , pl eas e ins tal l the a ppr op r i ate W i ndows X P dr i v er ( W indows XP I n- b ox dr i v er or Br other W i n dow s XP d r i v er ) .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 21 4 Sel ec t the St ar t , A ll P ro g r am s, A ccessories , Com mu ni c ati ons , F a x , Fa x C ons o l e . If y ou hav e not c onfi g ur ed y our fax c onn ecti on, the f ol l owi ng s creen w i ll b e di s play ed.

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17 - 22 U SI N G BR OT H ER PC -F AX SOF T W ARE 5 T he Fa x C onf igur a ti on W i z a r d s tar ts . C l i c k Nex t . 6 E nter the s ender infor mati on, and then c l ic k Nex t . 7 Se l e c t B r o t h er MF C- 8420 or MF C- 8820D in the Pl ease select t h e f ax d evice pul l - down l is t.

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 23 8 E n ter the T r an smi t t in g S u b scr ib er Id en t i f icat io n ( TSID) , and then c l i ck N ext . 9 E n ter th e C alled S u b scr ib er Id ent i f icat io n ( C S ID ) , an d then c lic k Ne x t .

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17 - 24 U SI N G BR OT H ER PC -F AX SOF T W ARE 11 Cl i c k Fi ni s h . T h e PC- F A X i ns tal l ati on is now c ompl ete. W hen P C -F AX R ec ei v ing i s ac tiv e, y ou c annot r un the R emo te S etup uti l i t y . T o us e Remote S et up, c hec k off E n ab le Receive in S t e p 7 .

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U SI NG BR OT H ER PC -F AX SOF T W AR E 17 - 25 H o w to vie w th e r e ceive d f axes F ax es th at ar e r ec ei ved i nto the P C wi l l appea r i n the F ax C o ns ol e. Cl i c k St a rt , p oi nt to A l l P r ogr a ms , Accesso ri es , Commu nic ati on s , Fa x , and th en c l ic k Fax Cons ol e to ope n the F ax Cons ole .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 1 18 Setting up your USB-equipped Apple ® Macintosh ® T he fe at ures s uppor ted by the MF C wi l l dep end on t he oper ati ng s ys tem y ou ar e us ing. T he c har t bel o w s hows wh i c h featur es ar e s uppor ted.

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18 - 2 US I NG Y O UR M FC W IT H A M A CI NT O S H ® Using the Brother printer driver with your Apple ® Macintosh ® (Mac OS ® 8.6-9.2) T o sel ect a P rin t er : 1 O pen th e C h o oser fr om the A ppl e menu. 2 Cl i c k the Bro t her L aser i c on.

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 3 To pr int a d ocume n t : 1 F r o m the appli c ati on s oftw ar e s uc h as Pr e sto! ® P ageManage r ® , c lic k F ile menu and s el e c t Pa g e Se tu p . Yo u can c hange t he s etti ngs for Pap er S i z e , O rie n t at io n , an d S c a l i ng, and the n c lic k OK .

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18 - 4 US I NG Y O UR M FC W IT H A M A CI NT O S H ® D e vi ce O p t i o n s a l lo w s yo u t o se l e c t Du plex . A utomati c Dupl ex is onl y avai l ab l e wi th the MF C- 8820D and M F C- 8820DN .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 5 Using the Brother Printer Driver with Your Apple ® Macintosh ® (Mac OS ® X) C ho os i ng pa g e s e t up op ti o ns 1 F r o m appl ic ati on s oftw ar e s u c h as Pr es t o! ® P ageMana ger ® , c lic k t he F ile menu an d s el ect Pag e Set u p .

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18 - 6 US I NG Y O UR M FC W IT H A M A CI NT O S H ® S pe cif ic se tt in g s S et the M e di a Ty p e , Reso l ut io n , Tone r S a v e , and ot he r s ettin gs . Pr e ss Cop ies & Pa ges to s el ec t se ttings y ou w ant to c hange. Du plex A utomati c Dupl ex is onl y avai l ab l e wi th the MF C- 8820D and M F C- 8820DN .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 7 P r i n te r s e t ti n g s.

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18 - 8 US I NG Y O UR M FC W IT H A M A CI NT O S H ® Using the PS driver with your Apple ® Macintosh ® Fo r M a c O S ® 8 .6 to 9.2 u ser s 1 For M a c O S ® 8.6 t o 9.04 U se rs: O pen th e A p p le E xt r as fol der . O pen th e Ap p le L aser Wr it er S o ftw a r e fol d er .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 9 2 O pen the D e s kt op Pr in ter Ut ilit y i c on. 3 Se lec t P r in te r (US B) , and then c l ic k OK .

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18 - 10 US I NG Y O UR M FC W IT H A M A CI NT O S H ® 4 Cl i c k Ch ang e ... in t h e Pos t Sc r i p t TM P ri n t e r De s c ri p t i o n (P P D) fi le . Se l e c t Bro t h er MF C - 882 0D , and then c l i ck Sel e c t . 5 Cl i c k Ch ang e ... i n th e USB Pr in t er S electio n .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 11 6 Cl i c k Creat e... . 7 En ter y our MF C name ( MF C- 88 20D ) , a nd then c li c k S ave . 8 Se lec t Qu i t fr o m the F ile menu .

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18 - 12 US I NG Y O UR M FC W IT H A M A CI NT O S H ® 10 Se l e c t Se t D e f a u l t P r i n te r fr om the Pr i n t i ng menu. Fo r M a c O S ® X u ser s You ne ed to i ns tal l the PS dr i v er us i ng the fo l l o w i ng i nstr uc ti ons .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 13 2 O pen the U tilit ies fol der . 3 O pen the Pr i n t C e n te r i c on. 4 Cl i c k Add P r int e r… .

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18 - 14 US I NG Y O UR M FC W IT H A M A CI NT O S H ® 5 Se l e c t US B . 6 Se l e c t MF C- 8 820D , and t he n c l ic k Ad d . 7 Se l e c t Q u it Pr in t er C e n t er fr om th e Pri n t C e n t e r menu.

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 15 Sending a fax from your Macintosh ® application For Ma c O S ® 8.6- 9.2 u ser s Y ou c an sen d a fax di r ec t l y fr om a Mac i ntos h ® ap pl i cati on by doing th e fol l owing : 1 Cr eate a do c ument i n a M ac i ntos h a ppli c ati on.

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18 - 16 US I NG Y O UR M FC W IT H A M A CI NT O S H ® 4 Cl i c k Se n d F a x . T he S e nd Fa x di alo g box a ppear s: T he S end Fa x d i al o g box has tw o l i s t boxe s . T he left box s hows a ll the pr ev ious l y S t o r ed F ax Nu m b e rs and the r i ght box s how s th e D est in at io n F ax Nu m b ers as yo u s el ect t hem.

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 17 For Ma c O S ® X u ser s Y ou c an sen d a fax di r ec t l y fr om a Mac i ntos h ® ap pl i cati on by doing th e fol l owing : 1 Cr eate a do c ument i n a M ac i ntos h a ppli c ati on. 2 T o se n d a f ax , se l e ct Pri n t fr om the F ile menu.

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18 - 18 US I NG Y O UR M FC W IT H A M A CI NT O S H ® 4 Se l e c t F acsim ile fr om th e O ut put pull - do w n menu. 5 T o ad dr es s t he fax , t y pe a fax num ber in the I n put Fa x Num ber s box , and the c l ic k Pr i n t .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 19 Dra g a vC ard fro m the Ma c O S ® X Ad dr es s B ook ap p l i cat i o n 1 Cl i c k Ad d r ess B o o k but ton. 2 Dr ag a v Car d f r om the Mac O S ® X Ad d r es s Bo ok appl ic ati o n to the D est i n at io n F ax N u m b er s fi l ed.

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18 - 20 US I NG Y O UR M FC W IT H A M A CI NT O S H ® W hen y ou c h oos e wor k fa x or ho me fax fr om the S t o re d F ax Num ber s pul l - down l i s t , onl y the fax numbe r s tor ed in th e Ma c OS ® X A ddr e s s Book for the sel ec ted cate gor y w i l l be u sed.

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 21 Using the Brother TWAIN scanner driver with your Macintosh ® T he B r o ther MF C s oftwar e inc l u des a T W AIN Sc anner dr i v er fo r M aci ntos h ® .

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18 - 22 US I NG Y O UR M FC W IT H A M A CI NT O S H ® S c an ni n g a n i m age int o y our Ma ci nt os h ® You c an s c an a w h ol e pa ge — OR — s c an a por ti on after pr es c annin g the doc ument. S c an n i n g a w h o l e p a g e 1 P l ac e the or i ginal fac e up in t he ADF , or fac e d own on the s ca nner gl as s .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 23 P r eS can n in g an im ag e P r e Sc an ni ng all ow s y ou to sc an an imag e qui c k l y at a l ow r es ol uti on. A thu mbnai l v er s i on w i l l ap pear i n t he S c a n ni ng Ar e a . T hi s i s onl y a p r ev iew of th e i mage , so y ou c a n see ho w i t w i l l l ook .

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18 - 24 US I NG Y O UR M FC W IT H A M A CI NT O S H ® S ett in g s in th e S ca nn e r win d o w Im ag e Reso lu t io n F r om the Reso lu t io n p op- u p m enu choos e the s c anning r es o l uti on. Higher r e s ol utions us e mor e memor y and tr ans fe r time , bu t pr oduc e a fi n er s can ned i m age.

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 25 Col or Ty pe Bl a ck & W h it e —Set th e i mage T y pe to B l ac k and W hi t e for tex t o r l ine ar t. F or photogr aphi c i mages , s et th e i mage t y pe to G r ay ( E r r or d iffus ion) or Tr ue G r ay .

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18 - 26 US I NG Y O UR M FC W IT H A M A CI NT O S H ® S c an n i n g Ar ea S et the Si z e t o one of t he foll owing : ■ Letter ( 8.5 × 11 i nche s ) ■ A4 (210 × 29 7 mm) ■ Legal ( 8 1/ 2 × 14 i n. ) ■ A5 (148 × 21 0 mm) ■ B5 (182 × 25 7 mm) ■ Ex ec uti ve (7.

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 27 Ad j u st i n g t h e I m ag e Br ig ht n e ss A dj us t t he Br ig h tn e ss s etti ng t o g et the bes t i ma ge. The Br other T W AIN Sc anner dr i v e r offer s 100 Brigh tness l ev els ( - 50 to 5 0) .

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18 - 28 US I NG Y O UR M FC W IT H A M A CI NT O S H ® Using Presto! ® PageManager ® Pr e sto ! ® P ageManag er ® i s appl ic ati on softwar e for manag i ng the doc u ments i n y our c omput er .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 29 S ys tem re qu ir em en ts ■ P ower PC pr oc es sor ■ S y s tem 8.6, 9X, 10.1, or gr eate r ■ CD- RO M dr i v e ■ Har d di s k dr iv e with at leas t 120 MB of fr ee dis k spac e Re c o mme nd ed: ■ 2 56 col or or hi gher v ideo a dapter .

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18 - 30 US I NG Y O UR M FC W IT H A M A CI NT O S H ® MF C Re mo t e S et up ( Mac OS ® X) T h e MF C R emote Setup appli c a t i on al lo ws y ou to quic k l y s et u p y o ur MF C by tak i ng adv antage of the ea se and s peed of pr og r am mi ng on y our Mac into s h ® .

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US I NG Y O UR M FC W IT H A M A CI NT O S H ® 18 - 31 Ex p o rt T hi s c ommand s av es the curr ent c on fi gur ati on s ett i ngs to a f i l e. I mpor t T hi s c ommand r ead s the s etti ngs fr om a f i l e .

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NE TWO R K S CA NN I NG ( W INDO W S ® 98/98S E /M E/ 2000 PR O F ESSI ON AL AN D XP O N LY ) 19 - 1 19 T o us e the M F C as a Net wor k S cann er , th e N C- 91 00h N etwor k b oar d sho uld b e i .

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19 - 2 NE T W O RK S CA NNI NG (W INDO W S ® 98/98S E/M E/2000 P R O F E S SIO N A L A N D XP O N LY ) Ri ght- c l i c k Sc anner Dev i c e ic on and s elec t pr oper ti es to v i ew th e Netw or k Sc anner Pr oper ti es di alog box .

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NE TWO R K S CA NN I NG ( W INDO W S ® 98/98S E /M E/ 2000 PR O F ESSI ON AL AN D XP O N LY ) 19 - 3 S earch f ro m a list o f avail ab l e d ev ice Cl i c k B r ows e and s ele c t the a ppr o pr i ate dev ic e y ou w ant to us e. Cl i c k OK . Cl i c k A ppl y and the n OK .

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19 - 4 NE T W O RK S CA NNI NG (W INDO W S ® 98/98S E/M E/2000 P R O F E S SIO N A L A N D XP O N LY ) Using the Scan key S can t o E - m a il ( P C) W hen y ou s el ec t S c an to E - ma il ( P C ) y our or i gi na l wil l be sc anned and s ent di r ec tly to the P C you d es i gnated on y our netw ork.

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NE TWO R K S CA NN I NG ( W INDO W S ® 98/98S E /M E/ 2000 PR O F ESSI ON AL AN D XP O N LY ) 19 - 5 S ca n t o E -m ail ( E - m ai l ser ver ) W hen y ou s elec t S c an to E-mai l (E- mai l s er v er ) y ou c an s c an a bl ac k a nd w hi te or c olor or i g i nal and s end it d i r ec tl y to an E- mai l addr es s fr om the MF C.

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19 - 6 NE T W O RK S CA NNI NG (W INDO W S ® 98/98S E/M E/2000 P R O F E S SIO N A L A N D XP O N LY ) S can t o Im a g e W hen y ou s el ec t Sc an to I m age y o ur or i ginal wil l be s can ned and s ent di r e ctl y to t he P C y ou des i gnated on y our networ k .

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NE TWO R K S CA NN I NG ( W INDO W S ® 98/98S E /M E/ 2000 PR O F ESSI ON AL AN D XP O N LY ) 19 - 7 S ca n t o OCR W hen y ou s el ec t Sc a n t o O CR y o ur or i g i na l w i l l be s canned an d s e nt di r ectl y to the P C y o u desi gna t ed on y our n etwork .

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19 - 8 NE T W O RK S CA NNI NG (W INDO W S ® 98/98S E/M E/2000 P R O F E S SIO N A L A N D XP O N LY ) S can t o F ile W he n y o u s el ec t Sc an t o F i l e y o u c an s c an a blac k a nd w hi te or c olor or igi na l and send i t dir ec tly to a PC y o u de s ignate on your net w or k .

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BR O T H ER N ET WOR K P C - F AX SO F T WAR E 20 - 1 20 T o us e the M F C as a Net wor k P C - F AX , the N C- 9100h Netw or k b oar d sho uld b e i n stal led i nto the MF C ( MF C- 88 20D N s ta ndar d) and c onfi gur ed with T CP/IP and mai l s er v er s e ttings if y ou us e Sc an to E -m a il (E -m a il s e r ve r ).

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20 - 2 BR O T H ER N E T WO R K PC - F AX SOF T W AR E 2 Che c k En a b l e box. T hi s s o ftwar e c an be us ed in a netw or k en v ir onme nt a nd w i t h a l oca l l y c onnec te d mac hi ne. It i s impor tant th at when us ed in a n et wor k env ir onment t he N etwor k PC F ax i s set to enabl e.

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BR O T H ER N ET WOR K P C - F AX SO F T WAR E 20 - 3 E x t r a opt i ons i n A dd re s s Bo ok W hen the Enabl e N etwor k PC- F A X o ption i s s el e c ted, th r ee a dditi onal options appea r i n the addr es s bo ok c ontac t w i ndow. 1 In the A ddr es s Boo k di al og b ox, c l i ck the i con t o add a mem ber .

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20 - 4 BR O T H ER N E T WO R K PC - F AX SOF T W AR E In st a llin g Netwo r k P C- F AX Ins e r t the CD - R O M s up pl i ed with y our Br other MF C, the i ns tal ler s c r e en w i l l autom atic al l y s t ar t .

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BR O T H ER N ET WOR K P C - F AX SO F T WAR E 20 - 5 U si n g t he B r ot he r N et w or k PC - FA X s o f tw a re T he B r o t her N e twor k P C- F A X feat ur e a l lo w s y ou t o us e y our P C t o s end an y appl ic ati on or d oc ume nt f i l e as a s t and ar d f ax .

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20 - 6 BR O T H ER N E T WO R K PC - F AX SOF T W AR E 2 T o send an E-mai l fr om Br other Netw or k P C - F A X y o u ca n eith er e nt er t he E - mai l addres s i n t he To: fi el d or i n the di spl ay for F ac s i mil e Sty l e us in g the PC k ey b oar d or s ele c t the m ember fr om the Add r es s B ook .

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I M POR T AN T I N F OR M AT I ON 21 - 1 21 S t an d ard t e leph on e an d F CC N ot i c es Th e se n o ti ces a r e i n ef fect on m o de ls so ld a nd used o n ly i n th e U n i t ed S t ate s.

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21 - 2 I M POR T AN T I N F OR M AT I ON If thi s equi pment c aus es ha r m to the tel ephone netwo r k , the tel ep hone c ompany w i l l noti fy y ou i n adv an c e tha t tempor ar y di s con ti nuanc e of s er v i c e may be r equi r ed .

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I M POR T AN T I N F OR M AT I ON 21 - 3 WARN I N G T hi s MFC has been c er tifi ed to c omply with F C C s t andar ds , w h ic h a r e appli ed to the USA only . A gr ounde d pl ug s houl d be pl ugg ed i nto a gr ou nded AC ou tlet aft er c hec ki n g the r ating of the l oc al pow er s uppl y for the M F C to oper a te pr oper ly and s a fely .

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21 - 4 I M POR T AN T I N F OR M AT I ON Im por t a nt Changes or modi fi c a tions not ex pr e ss l y appr oved b y B r other Indus t r i es, L td. cou l d v oid th e us er ’ s autho r i ty to o per a te the equi pment .

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I M POR T AN T I N F OR M AT I ON 21 - 5 S i nc e r a diati on emi tted ins i de the e quipme nt is c ompl et el y c on f i ned wi thin pr ot ec ti v e hou si ngs and exter nal c ov er s, the las er b eam c annot e s c ape fr om t he MFC dur i n g any phas e o f user oper at i on.

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21 - 6 I M POR T AN T I N F OR M AT I ON Important safety instructions 1 Rea d al l of thes e i ns tr ucti ons . 2 S av e them for l ate r r efer e nc e. 3 F ol low al l war ni ngs an d i ns t r u cti ons ma r k ed on t he pr od uc t. 4 S witc h off bef or e c l e ani ng.

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I M POR T AN T I N F OR M AT I ON 21 - 7 13 W a i t unti l pa ges ha v e ex ited the MF C befor e pi c k i ng t hem up. 14 Nev er pus h obj ec ts o f any k ind i nto thi s pr od uc t thr o ugh c abi n.

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21 - 8 I M POR T AN T I N F OR M AT I ON Trademarks T h e B r ot her l o go i s a r e gis ter e d tr adem ar k o f B r othe r I ndus tr i es , Ltd . Brot her i s a r egi s ter ed t rademar k o f Br other Indus tr i es, L td. Mul t i - F un c t i on Li nk i s a r egi s te r ed tr ademar k of B r oth er Inter natio nal Cor p or at i on.

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T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 1 22 Troubleshooting E r r o r m ess ag e s A s wi th any sophi s ti c a ted of fi c e pr oduc t, err or s may o c c ur . If thi s h appens , your MF C i d entifi es th e pr o bl em a nd di s pla y s an er r or m ess age.

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22 - 2 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E Chec k Sca n Lock T he s c anner l oc k i s l oc k ed . Re l eas e the s c anner l oc k l ev e r , and t hen pr es s St o p / E xi t . Comm . Err or Poor pho ne l i ne qual i ty c au s ed c om muni c ati on er r o r .

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T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 3 O ut Of Memor y Y ou c an ’ t s tor e data i n the mem or y . ( F ax s en di ng i n pr oc e s s ) Pr ess St o p and wait unti l the othe r oper atio ns i n pr ogr es s fi ni s h a nd then tr y agai n.

Page 356

22 - 4 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E Or ig i n al j a m s Bas ed upon wher e t he or i gi nal i s j amm ed, f oll o w the appr opr i at e s et o f in st r u ct i o n s t o r e m o ve i t . Or igi na l i s ja m m e d i n t h e top of t h e A D F uni t .

Page 357

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 5 O ri gin a l is j a m m e d in si de t he A D F u nit . 1 T ak e out an y pap er f r om the A DF t hat i s not j ammed. 2 Li f t the doc ument c ov er . 3 Pu l l the ja mmed or i gi nal out to the r i ght.

Page 358

22 - 6 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E Pa p er j a ms T o c l ear paper jams , pl e as e fo ll o w t he s tep s i n t hi s s ec t i o n. WARN I N G After y ou hav e jus t use d the MF C, so me par ts i ns i de the M F C ar e ex tr emel y hot.

Page 359

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 7 1 Pu l l t he paper tr ay c ompl etely out of th e MF C. 2 Pu l l t he j am med paper up an d out of the MF C . 3 Pres s the c ov er r el eas e button and t hen open t he fr ont cov er .

Page 360

22 - 8 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E WARN I N G T o pr e v ent da mage to the MF C c aus ed by s tati c el ect r i c i ty , do n ot touc h t he el ec tr odes s how n i n the f ol l ow i ng di agr am. 5 O pen th e bac k output tr ay .

Page 361

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 9 WARN I N G A fter you h av e j ust u sed th e MF C , some i nter nal par t s of the MF C a r e ex t r eme l y HO T ! W ait for th e MF C t o c ool down bef or e y ou touc h th e i nter nal par t s of the MF C.

Page 362

22 - 10 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 8 P us h the l o c k l ev er down and take the toner c ar tr i dge out of the d r um u ni t as semb l y . T ak e out t he j ammed p aper if ther e i s any i nsi de the dr um uni t. 9 P ut the dr um u ni t as sem bl y back i n t he MF C.

Page 363

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 11 P a pe r is j am m e d in t he d upl ex t r a y ( For M F C -8 8 2 0 D a nd M F C - 882 0DN ) 1 Pu l l t he dupl ex tr ay and paper tr ay o ut of t he M F C . 2 Pu l l t he j am med paper out o f the MF C .

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22 - 12 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E ■ T he Jam D up lex me ss age appear s if y ou r emov e a shee t o f paper fr om the F ac e Dow n O utp ut T r ay af ter on l y one s i de h as pr i n ted.

Page 365

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 13 If y o u a r e h av in g d if f icu l ty wit h y ou r M F C If y ou thi nk th er e i s a pr obl em wi th the w ay y our fax es l ook , ma ke a c opy fi r s t . If the c o py l ook s good, t he pr obl em i s pr ob ably not y our M F C.

Page 366

22 - 14 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E V er ti c al bl ac k l i nes whe n s endi ng. If th e c opy y ou made s hows the s a me pr obl e m, y ou r s c an ner i s d i r ty . ( S ee C l eani ng the s c an ner on page 22 - 25.

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T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 15 P r i nte r D i ff i c u l ti es T he M F C d oes n ot pr i nt. C h ec k the fol l owi ng: • T he M F C i s pl ugged i n and the pow er s w i tc h tur n ed O n . ( S ee the Q ui c k Setup G ui de on page 7 .

Page 368

22 - 16 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E S o f t w ar e Dif f icu lt ies Cann ot p er for m ‘ 2 i n 1 or 4 in 1’ pr in ting. Chec k th at the pap er s i z e s etti ng i n the a ppl i c ati on and i n the p r i nter dr iv er ar e the s am e.

Page 369

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 17 P rin t Q u alit y Dif f ic u lt ies Printed p ages a r e c ur l ed. T hi n or thi c k paper bel ow t he s ta ndar d c an c aus e thi s pr obl em. Mak e s ur e y ou s el ec t the Paper T y pe that s ui ts t he medi a ty pe y ou us e.

Page 370

22 - 18 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E Im p r o v ing th e p r in t q u alit y T h i s s ec t i on p r ov i des in for m ation o n the fol lowi ng topic s : E x a m pl e s of p o or pr i nt qua li ty Reco mm end at io n Fa i n t Chec k th e pr i nter ’s env i r onm ent .

Page 371

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 19 W h it e Spo t s o n b lack t ext a n d g r ap hics at 94 m m ( 3.7 in .) in ter v als Black Sp o t s at 94 mm ( 3.

Page 372

22 - 20 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E Black t o n er m arks acr o s s t he pa ge T he dr um un i t may be damag ed. P ut i n a ne w dr um uni t. ( See Repl ac i ng the dr um uni t o n page 22- 34.) Mak e s ur e t hat y ou u s e paper tha t mee ts our s p ec i fi c ati ons .

Page 373

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 21 W rin kles o r creases Mak e s ur e that pa per i s l oaded pr o per l y . C h ec k the pape r ty pe and qual i ty . ( Se e A bout paper on page 2- 1 .) T r y p r i nti ng us i ng the s tr ai ght- thr ough o utput path.

Page 374

22 - 22 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E Packing and shipping the MFC W hene v er y ou tr an sport the M F C , us e the pa c k ing ma ter i als that c am e w i t h y our mac h ine. If y ou do not pac k the M F C c or r ec tl y , y ou may voi d y our war r anty.

Page 375

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 23 6 Remov e the dr um uni t and toner c ar tr i dge as s embl y . Leav e th e toner c ar t r i dge i n stal led i n the dr um un it. 7 Pl ac e the dr um uni t and tone r c ar tr i dge as s emb ly i nto the pl as ti c bag and s eal the bag.

Page 376

22 - 24 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 10 P ac k the dr u m uni t and toner c a r tr idg e as sembl y , t el eph one l i ne c or d, AC c or d and pr i nte d mater i al s i n the or i g i nal cart on as s how n bel ow: 11 Cl os e t he c a r ton a nd tape i t s hu t.

Page 377

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 25 Routine maintenance C l ean i ng th e scan n er T ur n the MF C power swi tc h off and l i ft the doc um ent co v er . Clea n the s ca nner gl as s and gl as s s tr ip wi th dr y c loth an d the w hi t e fil m with i sop r opy l a l c o hol on a l i nt fr ee c l oth.

Page 378

22 - 26 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E C lea nin g t h e p r in t e r Ca ut i o n ■ Do not us e is opr opy l al c ohol t o re mov e di r t fr om the c ont r ol panel . It may c r ac k the pa nel . ■ Do not us e is opr opy l al c ohol to c l ean th e l as er sc anner wi ndow .

Page 379

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 27 C l ea ni ng the dr um un i t W e r e c omme nd plac i ng th e dr um uni t and to ner c ar t r i dge as s embl y o n a cl oth or l a r ge d i s p osabl e paper to av oi d s pi ll i ng an d s c atter ing to ner .

Page 380

22 - 28 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E R ep lacin g t h e to n er car t r idg e T h e MF C c an pr i nt up to 6,5 00 pages us i ng a hi gh y i el d toner c ar tr i dge . W hen t h e toner c ar tr i dge i s r unn ing l ow, t he LCD s hows T one r Low .

Page 381

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 29 H o w to r e pl a c e t h e t on er c art ri d ge WARN I N G J us t after you u s e the MF C, s ome i nter nal p ar ts of the m ac hi ne w i l l b e extr emel y HO T! S o, nev er to uch the s hade d par t s s hown in the il lu s t r a t io n .

Page 382

22 - 30 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 2 Hol d d own the l oc k l ev er on the r i gh t and pul l the t oner c ar tr i dge o ut of the dr um un it.

Page 383

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 31 3 Unpac k the ne w ton er c ar t r i dge. Pl ac e the us ed toner car tr i dge i nt o the al umi n um bag and dis c ar d i t acc or di ng to loc al r egul ations .

Page 384

22 - 32 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 5 Rem ov e th e pr o t ec ti v e c ove r . 6 In s e rt the new ton er c ar tr i dge in the dr um uni t u nti l it c li c k s into p lac e. If y ou put i t i n pr oper l y, the l oc k l ev er wi l l li ft a utomati c al l y .

Page 385

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 33 8 Rei ns tal l the d r um u ni t and to ner c ar tr i dge as sembl y an d cl os e the fr ont c ov er .

Page 386

22 - 34 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E R ep l ac i n g t he dr um un i t T h e MF C us es a dr um uni t to c r eat e pr i nt i mages on paper . I f the LCD s ho w s Ch an ge Dr um So on , the dr um uni t is near the end o f i ts li fe and i t is ti me to pur c has e a new o ne.

Page 387

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 35 F o llo w t h ese st ep s t o re p l ac e t h e d ru m u n it : 1 Pres s the c ov er r el eas e button and t hen open t he fr ont cov er . 2 Remov e the ol d dr um uni t a nd t oner c ar tr idge a s s embly .

Page 388

22 - 36 T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 3 Hol d d own the l oc k l ev er on the r i gh t and pul l the t oner c ar tr i dge o ut of the dr um uni t . ( See R epl ac i ng the toner c a r tr i dg e on page 2 2- 28.) 4 W ai t t o unpac k the n ew dr u m unit until i mme di atel y b efor e i nst all i ng i t.

Page 389

T R OU BLESH OOT I N G AN D R OU T I N E M AI N T EN AN C E 22 - 37 C h ec k in g th e d r um life Y ou c an s ee t he per c en tage of t he dr um’ s l i f e tha t r emai ns av a i l a ble. 1 Pr e s s Me n u , 2 , 0 , 2 . 2 F or fi v e s ec onds , the LC D s how s the a v ai labl e per c enta ge of dr um li f e .

Page 390

OPT I ON AL AC C ESSOR I ES 23 - 1 23 Memory board T he m emor y boa r d i s ins tal l ed on t he mai n c ontr ol ler board i nsi de the M F C. W hen y ou add t he optiona l mem or y boar d, it inc r eas es the p er for man c e f or both c opi er a nd pr inter oper ati ons.

Page 391

23 - 2 OPT I ON AL AC C ESSOR I ES In st a llin g t h e op tio n a l m e m o r y b o a r d WARN I N G ■ DO N O T t ouc h t he s ur fac e of the m ai n bo ar d w i thi n 15 mi n utes after tur ning o ff the pow er . ■ Befor e i ns t al l ing t he opti onal memor y boar d, ma k e s ur e ther e a r e no fax e s i n the me mor y .

Page 392

OPT I ON AL AC C ESSOR I ES 23 - 3 WARN I N G DIM M boar ds c an be d amaged by ev en a s mal l amount of s tati c e lec tr i c i ty . D o n ot touc h the memo r y chi ps o r the boar d s ur fac e. W ear an anti s tat i c wr is t s tr ap when y ou i ns tall or r emov e the boa r d.

Page 393

23 - 4 OPT I ON AL AC C ESSOR I ES WARN I N G If the S tat us L ED tur ns Red for a Ser v i c e E r r or , plea s e c all Br other Custom er S er vi c e at: 1- 800- 284- 4329 ( i n USA ) , 1- 877- BRO T H E R ( i n Canada) or ( 514) 685- 6464 ( in M ontr eal ) .

Page 394

OPT I ON AL AC C ESSOR I ES 23 - 5 B e fo r e s tar t i n g in stal latio n B e c a r eful w hen han dli ng the N C- 9100h. T her e ar e many del ic ate e lec tr on ic c ompon ents th at ar e sus c ep tibl e to damag e fr o m s tati c e lec tr i c i ty .

Page 395

23 - 6 OPT I ON AL AC C ESSOR I ES WARN I N G T u r n th e MFC power s witc h off, b efor e i ns tal l i ng ( or r emov i ng) th e NC - 91 00h boar d. 2 Rem ov e th e si de c o ver . Loos en the tw o s c r ews , and then r emov e the m etal s hi e ld pl ate.

Page 396

OPT I ON AL AC C ESSOR I ES 23 - 7 4 Pl ug th e NC- 91 00h i nto c onnec tor P1 l ocate d on th e mai n boar d as shown in the il l us tr ati on ( pr e s s fir ml y ) and s e cur e the NC - 9100h wi t h the two s cr ews . 5 Pu t the metal s h i el d plate bac k on and s ec ur e i t wi th the two sc re w s .

Page 397

23 - 8 OPT I ON AL AC C ESSOR I ES S t ep 2: C on n ect in g t h e NC - 91 00h to a n Un s hie ld ed T wi st ed P air 10 B AS E - T o r 10 0BA S E -T X E t h er net N etw o r k T o c onnec t t h e N C- 9100h to a 10BA S E- T or 100B A SE - T X Netw or k , y ou must hav e an Uns h iel d ed T wis t Pai r Cab l e.

Page 398

OPT I ON AL AC C ESSOR I ES 23 - 9 Act ive L E D i s yello w : T h e Active LED w ill b li n k if th e pri n t ser ve r is r e c e i ving o r t r a n smit t ing d at a .

Page 399

GLOSSAR Y G - 1 G AD F (A u t o m at ic Do cu m en t F eed er ) T he o r i ginal c an be pl ace d i n the ADF and s c an ned one pa ge at a ti me autom ati c all y . A u t o D i al L i st A li s ti ng of na mes a nd numbe r s s tor ed i n O ne- T ou ch and Spe ed- D i al m emor y , i n numer ic al o r der .

Page 400

G - 2 GLOSSAR Y Co di ng M eth od Method o f c odi ng the i n for m ati on c ont ai ned i n th e or i gi nal. A l l f ax m ac hi nes m us t us e a mi nim um s ta ndar d of Modi f i ed H u ff man (MH ) .

Page 401

GLOSSAR Y G - 3 E x t e n si o n ph one A t elephon e on the f a x numb er th at i s plugg ed i nto a s epar ate wal l j ack . E x t e r na l ph one A TAD ( tel ephone ans wer ing dev i c e ) or te l ephone that is pl ugged i nto the E XT j ac k of y our MF C .

Page 402

G - 4 GLOSSAR Y M a n u al f a x W hen y o u l ift the hands et of y our ex ter nal tel ephone or pr es s H ook so y ou c an hear the r ec ei v ing f ax mac hi n e answer befor e y ou pr ess S tar t to be gin tr ans mi s s i on. M e nu m ode Pr ogr ammi ng mode for changi ng y o ur MF C’s s etti ngs .

Page 403

GLOSSAR Y G - 5 Rem o t e Access C od e Your own fo ur - dig it c ode that al l ows y o u to c al l and ac c ess y our MF C fr om a r emote l oc ati on. Res o lut io n T he nu mber of v er ti c al and hor iz ontal l i nes pe r i nc h. See: S tandar d, F ine, S uper F ine and Photo.

Page 404

G - 6 GLOSSAR Y T r an sm i ssio n T he pr oc es s of s endi ng fax es ov e r the phone l ines fr om y o ur M F C to t he r e cei v i ng fax mac hi ne. T r an sm i ssio n V erif icat io n R epo rt A l is ti n g for eac h tr ans mis s i on, that s hows i ts dat e, ti me and num ber .

Page 405

SPEC I F I C AT I ON S S - 1 S Product description T he M F C - 8420, M F C- 8820D an d MF C - 8820 D N a r e 5 in 1 M ulti - F unc ti on Cent ers: P r i nte r , C opi er , Color S cann er , Fax, and P C F ax ( v i a y our PC) . T he MF C - 8 820D i nc l ud es Dupl ex P r i nt i n g.

Page 406

S - 2 SPEC I F I C AT I ON S Print media Copy General (continued) T emp er atu r e Operat ing: St orage: 50 - 90. 5 °F (10 - 32. 5 °C ) 32 - 104 °F (0 - 40 °C ) Hu m id it y Operat ing: St orage: .

Page 407

SPEC I F I C AT I ON S S - 3 Fax C om p a t ib il it y I T U -T Group 3 C o d i n g System MH /M R/ MM R/ JB I G M o d em Sp eed 33600-2400 bps A u to m a ti c F a l l b a ck O r ig in a l S iz e AD F W idt h: 5. 8" t o 8. 5" (148 m m t o 216 m m ) AD F H eight : 5.

Page 408

S - 4 SPEC I F I C AT I ON S Scanner Co lo r/ Mo no c hr om e C olor/ M onoc hrom e TW AI N Co m pl ia n t Yes (W indow s ® 9 5/ 98/ 98SE/ M e/ 20 00 Pr of ess i onal and W indow s N T ® W ork s t at i o n Ver s i on 4. 0) M ac OS 8. 6-9. 2 / OS X 10.

Page 409

SPEC I F I C AT I ON S S - 5 Printer Interfaces Emu l ati o n PC L6 (Brot her Print ing Sy s t em f or W indow s ® em ulat ion m ode of H P Las erJ et ) and BR -Sc ript (Pos t Sc ript ® ) Lev el 3 P r in t e r Dr iv e r W indow s ® 95/ 98/ 98SE/ M e/ 2000 Prof es s ional/ XP and W indow s N T ® W ork s t at io n Vers ion 4.

Page 410

S - 6 SPEC I F I C AT I ON S Computer requirements Min i m u m S yst em R eq u ir em en t s Co mp u t er P lat f orm & O p er at i n g S yst e m V ersio n Pr o c es so r M i n i mum Sp ee d Min i .

Page 411

SPEC I F I C AT I ON S S - 7 Consumable items To ne r C a rt r id ge Li f e Exp ectan cy T N -530: St andard T oner C art ridge - U p t o 3, 300* pages T N -560: H igh Yield T oner C art ridge - U p t.

Page 412

S - 8 SPEC I F I C AT I ON S Network (LAN) board (NC-9100h) M F C -8420 (Op ti o n ) M F C -8820D (Op ti o n ) M F C -8820D N (Stan d ar d ) W hen y ou add t he opt ional N et w ork (LAN ) Board (N C .

Page 413

I N D EX I - 1 Inde x T he i tems i n the upper c as e r epr es ent LCD mess ages . A a cc es s c ode s , s tor i ng and di al i ng . .................. ............. 7 - 7 a c c es s or i es a nd s up pl i es ........ i i A DF ( A u tomatic Doc ument F eeder ) .

Page 414

I - 2 IN DE X c us tom tel ephone featur es 1- 2 2 D Date and T i me ............... ..... 4- 1 Delay ed Ba tc h T r ans mi ss i on . ................... .................. ... 6- 2 0 Del ay ed F a x .................. ... 6- 1 9 di al ing a p aus e .

Page 415

I N D EX I - 3 f r om A DF .......... ............. 6 - 1 f r om m emor y ( dual ac c ess ) ....... .................. ............. 6 - 8 f r om s c a nner gl as s ........ 6 - 3 l egal s i z e f r om s c anner gl as s ....... .................. ....

Page 416

I - 4 IN DE X PaperPo r t ® ac c es s i ng .. .................. ... 13 - 2 ex por ti ng ... .................. . 13- 2 3 i mpor ti ng ... .................. . 13- 2 2 PC F A X ( F or Wi ndows ® ) .. 17- 1 r ec ei v i ng ... .................. . 17- 1 8 s endi ng addr es s book .

Page 417

I N D EX I - 5 S S afety Ins tr uc ti ons . ...... v i i, 21 - 6 S ca nn er L amp ........ ........... 4-10 S ca nn er L oc k ......... ......... 22-22 S ca nn ing i nto PC ... ........... 13 - 3 Sc anS oft ® P aper Port ® .. 13- 19 Sc ans o ft ® T ex tBr i dge ® O CR .

Page 418

R EM OT E R ET R I EVAL AC C ESS C AR D R - 1 R emo t e R et ri eva l A ccess ca rd If y ou pl an to r ec ei v e f ax mes s ages w hi l e aw ay f r om your MF C , c ar r y i ng th e Remote R etr i ev al A c c ess C a r d prin ted below wi ll s er ve a s a c onv eni ent r emi nder of t he r etr i e v a l pr oc edur es.

Page 419

R - 2 Press Menu , 2 , 5 , 3 . When you are at the machine: fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 .

Page 420

EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.

Page 421

These machines are made for use in the USA and CANAD A only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailab le in foreign countries.

Brother MFC8820D manual

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