Instruction/ maintenance manual of the product MFC-9660 Brother
Go to page of 179
MFC-9660 O WNER’S MANU AL.
i THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a co.
ii.
iii Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.
iv User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.
v Table of Contents Using This Manual User-Friendly Programming Table of Contents ................................................................................. v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide .
vi Chapter 8 Polling Polling Receive .................................................................................. 45 Polling Transmit ................................................................................ 47 Chapter 9 Remote Fax Options Setting Fax Storage.
vii Chapter 13 Using the Windows ® -Based Brother Control Centre (For Windows ® Only) Brother Control Centre ...................................................................... 81 Using the Scan Keys with Windows PC ..............................
viii IMPORTANT INFORMATION Chapter 19 Important Safety Information Important Safety Instructions .......................................................... 149 OPTIONAL ACCESSORIES Chapter 20 Optional Accessories Memory Board..........................
Preparation and Simple Use Guide 1 PREP ARA TION AND SIMPLE USE Preparation and Simple Use Guide Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 149) and Advice for Preparation and Simple Use Guide .
2 3 Sending a fax Insert the document face down in the ADF. Enter the fax number you want to call. Press Fax Start . 4 Making a single copy Insert the document face down in the ADF. Press Copy . To stop copying, press Stop/Exit . Press Stop/Exit again to release the original document.
Preparation and Simple Use Guide 3 PREP ARA TION AND SIMPLE USE Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk.
4 Memory Storage In the event of a power failure, all settings in the menus are stored permanently except for the settings that are valid for the next fax only (e.g. conraast, overseas mode). Multi-Line Connections (PABXs) Most offices use a central telephone system, or PABX.
Preparation and Simple Use Guide 5 PREP ARA TION AND SIMPLE USE Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine.
6 Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “ listens ” for fax calling (CNG) tones.
Preparation and Simple Use Guide 7 PREP ARA TION AND SIMPLE USE Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 We recommend the outgoing message (OGM) is no longer than 20 seconds.
8 MFC-9660 Control Panel Overview 1 4 7 5 2 8 6 3 9 0 1 2 7 14 16 17 8 13 15 3 4 6 5 11 9 12 10 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 2 Toner Empty LED The Toner Indicator flashes on and off when toner is low, so you will know to order another toner cartridge.
Preparation and Simple Use Guide 9 PREP ARA TION AND SIMPLE USE 6 Copy Keys: Enlarge/Reduce Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%, For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%.
10 Menu Mode After pressing Menu key the following options are available. Then press 1 for General Setup Menu — OR — Press 2 for Fax Menu — OR — Press 3 for Copy Menu — OR — Press 4 for Printer Menu. When you enter the Menu Mode, the machine displays a list of Level One Menus from which you can choose.
Preparation and Simple Use Guide 11 PREP ARA TION AND SIMPLE USE * The factory setting (option) is shown in bold. Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP (Continued) 5. CLOCK CHANGE —— Adjust the machine ’ s clock by one hour for summer/winter time.
12 * The factory setting (option) is shown in bold. Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 2. SETUP SEND 1. CONTRAST AUTO LIGHT DARK Change the lightness or darkness of a fax you are sending. 21 2. FAX RESOLUTION STANDARD FINE S.
Preparation and Simple Use Guide 13 PREP ARA TION AND SIMPLE USE * The factory setting (option) is shown in bold. Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 5. REMOTE FAX OPT 1. FAX FWD ON OFF Set the machine to forward faxes.
14 Chapter 1 1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected.
Setup 15 B ASIC F AX USE Custom Settings Volume Settings Ring Volume You can select how loud, the machine rings. The ring volume can be turned off for silent reception if required. 1 Press Menu , 1 , 3 , 1 . 2 Press or to select OFF , LOW , MED , or HIGH .
16 Chapter 1 Speaker Volume You can set the volume of the machine speaker. 1 Press Menu , 1 , 3 , 3 . 2 Press or to select your volume setting ( OFF , LOW , MED , or HIGH ).
Setup 17 B ASIC F AX USE Setting the Clock Change You can easily let the machine ’ s clock gain or lose one hour by using this feature. 1 Press Menu , 1 , 5 . The screen displays 2 Press or to select Summer Time to gain an hour or Winter time to lose an hour, and press Set .
18 Chapter 1 Setting the Dialling Mode (Tone/Pulse) The machine is initially set to TONE . If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below. 1 Press Menu , 1 , 9 . The screen prompts you to select PULSE (or TONE ).
Setup 19 B ASIC F AX USE Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting , page 38.) Even if you lose electrical power, numbers stored in memory will not be lost.
20 Chapter 1 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit.
B ASIC F AX USE Sending a Fax 21 2 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically.
22 Chapter 2 Dialling a Number One Touch Dialling 1 Insert the document face down in the ADF. 2 Press the One Touch key of the location you want to call. 3 Press Fax Start . Speed Dialling 1 Insert the document face down in the ADF. 2 Press Search/Speed Dial , then press # and the two-digit Speed Dial number.
Sending a Fax 23 B ASIC F AX USE Manual and Automatic Fax Redial If you ’ re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.
24 Chapter 2 Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you ’ re scanning, except Timer and Polling.
B ASIC F AX USE Receiving a Fax 25 3 Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Fax and F/T lights to the setting you want to use.
26 Chapter 3 Manual Reception (Manual Mode) When you set the Receive Mode to manual (the Fax and F/T lights are both off), you must answer each incoming call yourself with an external telephone.
Receiving a Fax 27 B ASIC F AX USE Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the machine pick up and detect if it ’ s a fax or voice call.
28 Chapter 3 Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON , the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document.
Receiving a Fax 29 B ASIC F AX USE Reception into Memory As soon as the paper tray becomes empty during fax reception, the screen will display “ CHECK PAPER ” ; please put some paper in the paper tray.
30 Chapter 4 4 Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function or using the dial pad.
Telephone (Voice) Operation 31 B ASIC F AX USE One Touch Dialling 1 Pick up the external telephone ’ s handset. 2 When you hear a dial tone, press the One Touch Dial key of the location you want to call. To use One Touch dial numbers 17-32, hold down Shift and press the appropriate One Touch Dial key.
32 Chapter 4 Tone/Pulse If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the external telephone ’ s handset and dial the number.
B ASIC F AX USE Printing Reports 33 5 Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu , 2 , 4 , 1 . — OR — Press Menu , 2 , 4 , 2 .
34 Chapter 5 Using the Reports Key Six lists are available. To Print a Report 1 Press Reports . 2 Press or to select the report you want, and then press Set . — OR — Enter the number of the report you want to print. For example, press 1 to print the Help List.
AD V ANCED F AX USE Advanced Sending 35 6 Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party ’ s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call.
36 Chapter 6 Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID , page 14.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.
AD V ANCED F AX USE Advanced Sending 37 Overseas Mode Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes the machine work better for such calls. After you send a fax using this feature, the feature turns itself off.
38 Chapter 6 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dia.
AD V ANCED F AX USE Advanced Sending 39 Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) First , you will need to store each fax number as a One Touch or Speed Dial number.
40 Chapter 6 Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop/Exit . Eject the document by pressing Stop/Exit again. Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory.
AD V ANCED F AX USE Advanced Sending 41 Using Memory Security You need use a password to switch Memory Security ON and OFF . Setting Up Memory Security for the First Time 1 Press Menu , 2 , 0 , 1 . 2 Enter a 4-digit number as a password. 3 Press Set .
42 Chapter 6 Switching Memory Security ON 1 Press Menu , 2 , 0 , 1 . 2 Press or to choose SET SECURITY . 3 Press Set . The screen prompts you to enter the password. 4 Enter a 4-digit password, followed by Set . This is the same as the security password of the machine already stored.
AD V ANCED F AX USE Advanced Receiving 43 7 Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine ’ s EXT socket or into the back of the connector that plugs into the telephone wall socket).
44 Chapter 7 Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is 5 1 . The preset Deactivation Code is # 5 1 . To switch Remote Activation ON and change Remote Codes 1 Press Menu , 2 , 1 , 4 .
AD V ANCED F AX USE Polling 45 8 Polling All parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive a fax, they pay for the call; if you poll someone ’ s fax machine to receive a fax, you pay for the call.
46 Chapter 8 Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. 1 Press Menu , 2 , 1 , 8 . 2 Press or to choose TIMER , and press Set . 3 The screen prompts you to enter the time you want to begin polling. 4 Enter the time (in 24-hour format) you want to begin polling.
AD V ANCED F AX USE Polling 47 Polling Transmit Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. Setup for Polling Transmit (Standard) 1 Insert the document face down in the ADF. 2 Press Menu , 2 , 2 , 6 .
48 Chapter 9 9 Remote Fax Options Setting Fax Storage If you set Fax Storage to ON , you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.
AD V ANCED F AX USE Remote Fax Options 49 Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. 1 Press Menu , 2 , 5 , 3 .
50 Chapter 9 Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps to enter a remote control command.
AD V ANCED F AX USE Remote Fax Options 51 Retrieving Fax Messages 1 Dial the machine ’ s number. 2 When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 .
52 Chapter 10 10 Making Copies Basic Copy Operations Using The Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. The scannable area of the machine begins at approximately 4 mm from the edge of the paper. Making a Single Copy 1 Insert the document face down in the ADF.
Making Copies 53 COPIER Out of Memory Message If the memory becomes full while you ’ re making copies, the screen displays If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy.
54 Chapter 10 Making Enlarged or Reduced Copies 1 Insert the document face down in the ADF. 2 Using the dial pad, enter the number of copies you want (up to 99). 3 Press Enlarge/Reduce . 4 Press or to choose an enlargement or reduction ratio. You can reduce to 71% or 50% of the original size by pressing key.
Making Copies 55 COPIER Using the Copy Mode Key You can select the Copy resolution for your type of the original document ( TEXT , AUTO or PHOTO ). Select the right kind of image you ’ re copying. 1 Insert the document face down in the ADF. 2 Using the dial pad, enter the number of copies you want (up to 99).
56 Chapter 10 Special Copy Options You can save paper by copying either two or four pages onto one page. 1 Insert the document face down in the ADF. 2 Using the dial pad, enter the number of copies you want (up to 99). 3 Press Options and or to select SPECIAL , and then press Set .
Making Copies 57 COPIER Copy Quality – Default Settings Changing Default Settings Press Menu , 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu . Adjust the Copy Mode and Contrast settings.
58 Chapter 11 11 Using the machine as a Printer Special Printing Features Windows ® Printing The dedicated printer driver for Microsoft ® Windows ® 95, 98, 98SE, Me, 2000 Professional and Windows NT ® Workstation Version 4.0 are available on the CD-ROM supplied with the MFC.
Using the machine as a Printer 59 PRINTER/SCANNER Two-Sided Printing (Manual Duplexing) The supplied printer driver for Windows ® 95, 98, 98SE, Me, and for Windows NT ® Workstation Version 4.0 enables manual duplex printing. (For more information, see the Help screen for the printer driver.
60 Chapter 11 Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.
Using the machine as a Printer 61 PRINTER/SCANNER Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock.
62 Chapter 11 Face Down Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. Reset Key Press this key to clear data from the memory.
Using the machine as a Printer 63 PRINTER/SCANNER Printer Menu Functions Printing the Internal Font List You can print a list of the machine ’ s internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu , 4 , 1 , 1 .
64 Chapter 11 Acceptable Paper To achieve high quality printing using the machine, it ’ s very important to select the right kind of paper. Paper Capacity of Paper Tray Paper Specification for the T.
Printer Driver Settings (For Windows ® Only) 65 PRINTER/SCANNER 12 Printer Driver Settings (For Windows ® Only) Using the Brother MFC-9660 Printer Driver A Printer Driver is software that translates.
66 Chapter 12 Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
Printer Driver Settings (For Windows ® Only) 67 PRINTER/SCANNER Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper .
68 Chapter 12 Advanced Tab Change the tab settings by selecting one of the following icons: 1. Print Quality 2. Duplex Printing 3. Watermark 4. Page Setting 5.
Printer Driver Settings (For Windows ® Only) 69 PRINTER/SCANNER Print Quality Resolution You can change the resolution as follows: ◆ 300 dpi ◆ 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode , which reduces the print density.
70 Chapter 12 Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks.
Printer Driver Settings (For Windows ® Only) 71 PRINTER/SCANNER Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page.
72 Chapter 12 Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows ® 95/98/98SE/Me Users Only) • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings.
Printer Driver Settings (For Windows ® Only) 73 PRINTER/SCANNER Administrator (For Windows ® 95/98/98SE/Me Users Only) The administrator selection permits the Copy , Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference.
74 Chapter 12 Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format , Position and Font .
Printer Driver Settings (For Windows ® Only) 75 PRINTER/SCANNER Default Source The Default Source allows you to choose which paper source will be used when the paper size of the document being sent does not match the Paper Source Settings. Available Options In order to access the optional 2nd paper tray the option must be installed in the driver.
76 Chapter 12 Support Tab The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites.
Printer Driver Settings (For Windows ® Only) 77 PRINTER/SCANNER Features in the Printer Driver (For Windows ® 2000) The Windows ® 2000 printer driver utilizes Microsoft ’ s uni-driver architecture. The following section describes the driver features and selections available for Windows ® 2000.
78 Chapter 12 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper.
Printer Driver Settings (For Windows ® Only) 79 PRINTER/SCANNER Media For the best print quality, select the type of media you are using: ■ Regular ■ Thick Paper ■ Thicker Paper ■ Transparency When using ordinary plain paper, select Regular .
80 Chapter 12 Device Settings Tab Form To Tray Assignment This selection assigns the paper size to each paper source. For auto paper selection ( Automatically Select ) to work properly, the paper size set for each source must match the actual size of paper loaded.
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 81 PRINTER/SCANNER 13 Using the Windows ® -Based Brother Control Centre (For Windows ® Only) Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF.
82 Chapter 13 How to Turn Off AutoLoad 1 Left click the Control Centre icon and click Show . 2 When the Control Centre main screen appears, left click on the Configuration Control Centre button. A dialog box with a check box labelled “ AutoLoad Pop-up ” will appear: 3 Uncheck the AutoLoad Pop-Up option.
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 83 PRINTER/SCANNER Using the Control Panel Keys Before you can use the Scan keys on the control panel, you must have connected the machine to your Windows ® based PC and loaded the appropriate Brother Drivers for your version of Windows ® .
84 Chapter 13 Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 85 PRINTER/SCANNER Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions.
86 Chapter 13 Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode fro.
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 87 PRINTER/SCANNER Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
88 Chapter 13 Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 89 PRINTER/SCANNER File Attachments Do not convert files — Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed).
90 Chapter 13 Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 91 PRINTER/SCANNER OCR Package — From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite.
92 Chapter 13 Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
Using the Windows ® -Based Brother Control Centre (For Windows ® Only) 93 PRINTER/SCANNER Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying ; Text for OCR ; Photos ; Photos (High Quality) ; Photos (Quick Scan) ; Custom ; Draft Copy or Fine Copy .
94 Chapter 14 14 Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® ScanSoft ™ Paper Port ® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing system that will help you organize your documents.
Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® 95 PRINTER/SCANNER Organizing Your Items in Folders PaperPort ® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View .
96 Chapter 14 Using ScanSoft ™ TextBridge ® OCR (Converting Image Text to Text You Can Edit) Software by: ScanSoft ™ ScanSoft ™ TextBridge ® OCR is automatically installed when you install PaperPort ® on your computer.
Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® 97 PRINTER/SCANNER Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Scanner as your scanner driver, select it under the “ Select scanner ”— OR —“ Select source ” option in your software.
98 Chapter 14 Scan Type Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray (Error Diffusion) or True Gray . Gray (Error Diffusion) is used for documents that contain photographic images or graphics.
Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® 99 PRINTER/SCANNER PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area .
100 Chapter 15 15 Setting Up and Using PC-FAX (For Windows ® Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. MFC Software Suite for the machine includes ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® .
Setting Up and Using PC-FAX (For Windows ® Only) 101 PRINTER/SCANNER Apply This uploads the data to the machine, but does not exit the remote setup application. Print This command prints the selected items on the machine. You can not print the data until it is uploaded to the machine.
102 Chapter 15 Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
Setting Up and Using PC-FAX (For Windows ® Only) 103 PRINTER/SCANNER Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.
104 Chapter 15 The Address Book From the Start menu, select Programs , Brother , MFC Software Suite , and then click Address Book . The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups.
Setting Up and Using PC-FAX (For Windows ® Only) 105 PRINTER/SCANNER Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group.
106 Chapter 15 Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: 1 From the Address Book select File , point to Export , and then click Text — OR — Click Vcard and go to Step 5.
Setting Up and Using PC-FAX (For Windows ® Only) 107 PRINTER/SCANNER Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text — OR — Click Vcard and go to Step 5.
108 Chapter 15 Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking . (See User interface , page 102.) The Brother PC-FAX Cover Page Setup dialog box will appear: To You can enter information in each box.
Setting Up and Using PC-FAX (For Windows ® Only) 109 PRINTER/SCANNER Import BMP file You can insert a bitmap file, such as your company logo, in the cover page. Select the BMP file by using the Browse button, and then select the alignment style. Count Cover Page When this box is checked, the Cover Page will be included in the page numbering.
110 Chapter 15 Sending a File as a PC-FAX using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK .
Setting Up and Using PC-FAX (For Windows ® Only) 111 PRINTER/SCANNER PC-FAX Receiving You can receive incoming faxes into your PC. Running PC-FAX Receiving Form the Start menu, select Program File , Brother , MFC Software Suite and then select “ PC- FAX Receiving ” .
112 Chapter 15 Viewing New PC-FAX Messages Each time you start to receive a PC-FAX, the Blue and Red icons will blink on the PC Task Bar. The Red icon will remain. 1 Run PaperPort. 2 Open the Fax Received folder. 3 Double-click any of the new faxes to open and view them.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 113 PRINTER/SCANNER 16 Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ Set up Your USB Equipped Apple ® Macintosh ® G3,G4 or iMac ™ with Mac OS 8.
114 Chapter 16 To print the document: 3 From your Macintosh application software such as Simple Text, click File menu and select Page Setup . You can change the settings for Paper Size , Orientation and Scaling , then click OK . 4 From your Macintosh application software such as Simple Text, click File menu and select Print .
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 115 PRINTER/SCANNER Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: 1 Create a document in a Macintosh application.
116 Chapter 16 4 Click Send Fax . The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers ; the right box will show the Destination Fax Numbers as you select them. 5 To address the fax, type a fax number in the Input Fax Number box.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 117 PRINTER/SCANNER Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address .
118 Chapter 16 Adding a New Group You can set up a group of multiple recipients. 1 Click Group . The Group Setting dialog box appears: 2 In the Group Name field, type a name for your Group. 3 From the Stored Fax Numbers box select the recipients for your Group, and then click >> .
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 119 PRINTER/SCANNER Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® The Brother MFC Software Suite includes a TWAIN Scanner driver for Macintosh ® .
120 Chapter 16 Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Colour Type Black & White — Set the image Type to Black & White for text or line art.
Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ 121 PRINTER/SCANNER Scanning Area Set the Size to one of the following: ◆ Letter (8.5 x 11 inches) ◆ A4 (210 x 297 mm) ◆ Legal (8.5 x 14 inches) ◆ A5 (148 x 210 mm) ◆ B5 (182 x 257 mm) ◆ Executive (7.
122 Chapter 16 Contrast The contrast setting is adjustable only when you have selected one of the grey scale settings, but it is not available when Black & White is selected as the grey scale.
For DOS User 123 PRINTER/SCANNER 17 For DOS User How to Use the machine with Your DOS Application Software Before working with your application software that runs on DOS, check that the machine ’ s name appears in the printer selection of your application software.
124 Chapter 17 6 Type RPCSETUP and press Enter. 7 Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen.
MAINTENANCE Troubleshooting and Maintenance 125 18 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message.
126 Chapter 18 COVER OPEN The front cover was not completely closed. Open, then close the front cover. DISCONNECTED The other party or other party ’ s fax machine terminated the call. Try to re-transmit or call the other party to see what happened. MACHINE ERROR XX Machine has a mechanical problem.
Troubleshooting and Maintenance 127 MAINTENANCE PAPER JAM The recording paper is jammed in the machine. See Paper Jam , page 128. PLS CLEAN DRUM The primary corona wire of drum unit is dirty. Clean the primary corona wire of drum unit. (See Cleaning the Drum Unit , page 141.
128 Chapter 18 Document Jams and Paper jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. 1 Open the control panel.
Troubleshooting and Maintenance 129 MAINTENANCE Paper is Jammed in the Paper Tray 1 Pull the paper tray out of the machine. 2 Remove any crinkled sheets. 3 Adjust the guides to fit. 4 Press down the paper to flatten it in the paper tray. 5 Reinstall the paper tray.
130 Chapter 18 Paper is Jammed in the Fuser Unit 1 Open the rear cover. 2 Carefully pull out jammed paper. When you have to pull paper out the back of the machine, the fuser may get dirty with toner powder causing the next few printed page(s) to look messy.
Troubleshooting and Maintenance 131 MAINTENANCE Difficulty with Operation If you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is probably not the machine. Check the table below and follow the troubleshooting tips.
132 Chapter 18 Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE. (See Fax Resolution , page 21.) Make a copy to verify the machine ’ s scanner operation. Transmission verification prints “ Results:NG ” There is probably temporary noise or static on the phone line.
Troubleshooting and Maintenance 133 MAINTENANCE Windows ® Setup Printing Difficulties I cannot print from my application software. Make sure the Windows ® printer driver is installed and you select it in your application software.
134 Chapter 18 Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Clean the machine ’ s interior and the primary corona wire of drum unit. (See Regular Maintenance , page 139 and Cleaning the Drum Unit , page 141.
Troubleshooting and Maintenance 135 MAINTENANCE Printed pages are blurred at the centre or at either edge. Blurred Page Certain environmental conditions such as humidity, high temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface.
136 Chapter 18 Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. 1 Remove the telephone line cord, the printer cable and the power cord and pack them.
Troubleshooting and Maintenance 137 MAINTENANCE 6 If optional Lower Tray is connected, unplug the modular cable from the modular jack of the Brother machine. 7 Carefully pick up the machine and remove Lower Tray to pack it separately in the original carton with the original packing material.
138 Chapter 18 8 Wrap the machine in the plastic bag and place it in the original carton with the original packing material. 9 Place documents (manual, printed material and CD-ROM), document tray, and document support, drum unit and toner cartridge assembly, the telephone line cord, power cord and printer cable into the carton as shown below.
Troubleshooting and Maintenance 139 MAINTENANCE Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.
140 Chapter 18 Cleaning the Printer 1 Open the front cover. 2 Remove the drum unit assembly. 3 Gently clean the scanner window with a clean soft dry cloth. Do not use isopropyl alcohol. • Do not use isopropyl alcohol to remove dirt from the control panel.
Troubleshooting and Maintenance 141 MAINTENANCE Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
142 Chapter 18 Replacing the Toner Cartridge The machine can print up to 6,000 pages using a high yield toner cartridge (TN-6600). When the toner cartridge is running low, the display shows CHANGE TONER . The machine is supplied with a standard toner cartridge (TN-6300) that must be replaced after approximately 3,000 pages.
Troubleshooting and Maintenance 143 MAINTENANCE 1 Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly.
144 Chapter 18 5 Gently rock the toner cartridge from side to side five or six times. 6 Remove the protective cover. 7 Install the new toner cartridge into the drum unit until it clicks into place.
Troubleshooting and Maintenance 145 MAINTENANCE 8 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly. 9 Reinstall the drum unit into the machine and close the front cover.
146 Chapter 18 Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing. The toner life is directly dependent upon the amount of black printing on the printed pages. The estimated drum life is up to 20,000 A4 sized pages.
Troubleshooting and Maintenance 147 MAINTENANCE For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. Follow these steps to replace the drum unit: 1 Open the front cover.
148 Chapter 18 3 Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with your right hand. (See Replacing the Toner Cartridge , page 142.) 4 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminium bag and discard it according to local regulations.
Important Safety Information 149 IMPORT ANT INFORMA TION 19 Important Safety Information Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the telephone and AC sockets (in this order) before cleaning.
150 Chapter 19 15 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: ◆ When the power cord is damaged or frayed. ◆ If liquid has been spilled into the product.
IMPORT ANT INFORMA TION Important Safety Information 151 Caution Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The following caution label is attached near the scanner unit.
152 Chapter 20 20 Optional Accessories Memory Board The memory board is installed on the main controller board inside the machine. When you add the optional memory board, it increases the performance for both fax and printer operations. In general, the DIMM must have the following specifications: Some DIMMs may not work with the machine.
OPTIONAL A CCESSORIES Optional Accessories 153 2 Remove the screws securing the rear cover and remove the cover. 3 Remove the screws securing the access plate and remove the plate.
154 Chapter 20 5 To install the memory board, align it with the memory socket on the main controller board and push firmly into place, as shown below. 6 Reconnect the connector of the back up battery. 7 Reinstall Refit the access plate and the rear cover, using the removed screws.
OPTIONAL A CCESSORIES Optional Accessories 155 Optional Paper Tray You can purchase the Paper Tray accessory (LT400) to use as a third paper source. The paper tray holds up to 250 sheets of 20 lb (75 m/g 2 ) paper.
156 Chapter 21 21 Specifications Fax Specifications * “ Pages ” refers to the “ ITU-T No.1 Chart ” with JBIG cording and standard resolution. Compatibility ITU-T Group 3 Coding system MH/MR/MM.
Specifications 157 APPENDIX Printer Specifications Emulation Brother Printing System for Windows ® , emulation mode of HP LaserJet (PCL level 5e) Printer Driver Windows ® 95, 98, 98SE, Me, 2000 professional and Windows NT ® Workstation Version 4.
158 Chapter 21 Computer Requirement Electrical and Environment Specifications are subject to change for improvement without prior notice. For Windows ® Operating System CPU (Pentium) RAM Hard Disk Space 95, 98, 98SE 75 MHz 24 MB (32 MB recommended) 50 MB NT Workstation4.
Specifications 159 APPENDIX Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product ’ s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
160 Chapter 21 Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0 , # , and don ’ t have printed letters because they are used for special characters.
Specifications 161 APPENDIX About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.
162 Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
163 APPENDIX F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine.
164 Remote access code The four-digit code that allows you to call and access the machine from a remote location. Resolution The number of horizontal and vertical lines per inch. Ring Delay The number of telephone rings before the machine answers a call in Fax/Tel ( F/T ) or Fax Only Mode.
165 APPENDIX Index A Accessories .......................................... 159 Activation Code .................................... 43 Administrator ........................................ 73 Answering Machine ................................ 6 Auto Reduction .
166 Fax Forwarding ...................................... 48 Fax Storage ............................................48 Fax Tones and Handshake ...................161 Fine (Resolution) .................................... 21 Function Selection Table .
167 APPENDIX Polling (Receive) ................................... 45 Polling (Transmit) ................................. 47 Power Cord .............................................. 3 Power Save ............................................ 17 Print a Report .
168 APPENDIX 4 1 R EMO TE A CCESS C ARD Using Remote Access Code 1 Dial the machine phone number from a touch tone phone. 2 Enter your Remote Access Code (159 ) after the beep. 3 The machine signals the kinds of messages receiv ed: 1 long beep — Fax message(s) No beeps — no messages 4 After 2 short beeps, enter a command.
169 2 3 Remote Commands Change Fax Forwarding Setting Press 9 5 T urn Fax F orwarding off press 1 . T urn Fax F orwarding on press 2 . Program F ax Forward Number press 4 . Enter the new number of the remote fax machine where you want your fax message forwarded and then press # # .
This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries.
An important point after buying a device Brother MFC-9660 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC-9660 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC-9660 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC-9660 you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC-9660 will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC-9660, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC-9660.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC-9660. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC-9660 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
