Instruction/ maintenance manual of the product MFC-8420 Brother
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® USER’S GUIDE V ersion C MFC- 8420 MFC- 8820 D MFC- 8820 DN.
If y ou need to call Customer Service Please complete the follo wing inf ormation for future reference: Model Number: MFC-8420, MFC-8820D and MFC-8820DN (Circ le y our model number) Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit.
i Brother numbers Register your product By registeri ng your product with Brother Intern ational Corporat ion, you will be recorded as the original owner of the prod uct.
ii Brothe r fax back s y stem (US A only) Brot h er h as in st alled an ea sy-to-use f ax back syst em , so you can get instant ans w er s t o com mo n t echnica l q uesti ons a nd pr oduct i nfo r m at ion for all B rother p r odu cts. Th is sys t em i s av a il a ble 24 hour s a day, 7 days a week.
iii No t i ce - Di scl ai me r of W arr an tie s ( U S A a n d Ca na da ) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRAN.
iv Bro t he r ® One Year Li mit ed War ra nty and Repl acem ent Serv i ce (USA only) Who is co vered: • Thi s li mi ted war ranty ( “ w arranty” ) is given onl y t o t he or igin al en d-use /r.
v Brot her ® On e Y ear Li mited W ar ranty and Re plac eme nt Servi ce ( U SA o n ly ) prov ided such replacement pr oducts conf or m to the manu factur er's speci ficati ons fo r new pro duct/par ts.
vi B RO TH ER MU LTI FU NCT IO N CEN TER /F AC SIM I LE MA CH IN E LIM I TED W A RRA NT Y (Canada onl y) P ur suant to t his limite d warrant y o f 1 yea r f rom t he date of p ur cha se f or l abour and part s, B ro t her Inter national Cor pora t i on (C anada) Ltd.
vii Safety precautions To us e t h e M FC s af ely S ave t h ese i nst r ucti ons f or l ate r re feren c e. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC or clear a paper jam, make sure you have unplugged the power cord from the power outlet.
viii WARNING ■ When you m ove t he M FC, gras p t he sid e handhol ds t hat a re un der the scanner . D o NOT car ry t h e M FC by hol di ng it at t he bot tom.
ix Choosing a location P lac e your M FC on a f lat, sta bl e surf a ce that i s free o f vi b rati on a nd sho cks, such as a desk. P ut the MFC near a tel ephon e j ack an d a stan dard , gro unded pow er out let . Choos e a loc ati on where the tem per ature rem ai ns betw e en 50 °F and 95.
xi Quick Reference Guide Se ndi ng fax e s Aut om atic Tr ansm iss ion 1 I f it is n ot i llum ina ted in g reen , pre s s ( Fax ). 2 P lac e the orig in al fa c e up i n t he A DF, o r face dow n on t he sc an ner g l as s. 3 E nte r the fax nu mber usi ng O ne-T ouc h, Spe ed-D ial , S ea rch or t he dial pad.
xii S t or ing Sp eed -Dial n umbers 1 Press Me nu , 2 , 3 , 2 . 2 E nter a thr ee-d igi t S peed -Di al num ber, and the n pr ess Set . 3 E nter a nu mber (up to 20 digi ts ) , and then press Se t . 4 E nter a na me (o r leav e i t blan k ), an d then pre s s Set .
xiii Table of conten t s 1 I n t ro duct io n . .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. . 1 -1 U s ing t his Gui de . .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. .
xiv How t o load paper .. ... ...... ... ...... ... ...... ... ...... ... ...... ... ..... 2-5 To l oad p aper or o ther medi a in t he paper tray . ..... 2-5 To l oad p aper or o ther media in the m anual f eed tray (For M FC-8420) ...... ... ...... .
xv 5 S e tu p R e cei ve . ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. . 5-1 Basi c r ecei v ing oper ations . .. ..... .... ..... .... ..... .... ..... .... ..... .... 5- 1 C h oos i n g t he Rec e i ve Mod e .
xvi A u to m a ti c tr an smi ss io n.. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. 6- 5 Th is is the easi est w ay to send a fax. .... ... .... ..... .... . 6-5 Sending a fax at the end of a conver sati on .. .... ..... .... . 6- 5 Basic sendi ng o pera ti ons .
xvii 8 R e mo te F a x O p tio n s ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .... ... .. . 8-1 F a x F o rw ard i ng/ Pag i ng . ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. . 8-1 Progr am ming a Fax For wardi ng n um be r .
xviii 11 Usin g t h e MFC as a pr inte r .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. 11- 1 Usi ng t he B ro ther M FC -8 420, M FC-8820D or MFC- 8820DN p r i nt er d r i ve r.. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .
xix A c ce s so ri es t ab . .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. .. 1 2 -15 Support t ab ... .. ....... .. ....... .. ....... .. ....... ......... .. ....... 12- 16 Feat ur es i n t he PS pr int er dr iver (For W ind ows ® ) .
xx You can I m por t items f rom o ther appli cati ons ....... . 13 -22 You can E xpor t i t em s in ot her f or mats. ...... ... .... ..... . 13 -23 E xportin g an im age f il e . . ......... ......... ......... .. ....... . 13 - 23 How t o U ninst all P aper Port ® an d S c anSoft ® Te xtBri dge ® .
xxi S e n d a f ax . .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. .. 1 4- 16 To access the Send a fax C o nfigur ations s cr een ... 14- 16 S c an n er se tt ing s .. .. .. ... .. .. .. ... .. .. .. ...
xxii 16 Usin g M F C Re mo te Set up .. .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. 1 6 - 1 M FC Re mot e S e tu p .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. 1 6- 1 17 Usin g B ro th e r PC -FA X sof tw ar e .
xxiii Cho osing page set up op ti ons . ..... .. ....... .. ....... .. ....... .. 18- 5 S p e cif ic set tin gs. .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... . 1 8- 6 Using the PS driver with y our Ap ple ® M acintos h ® .
xxiv Usi ng t he Brother Networ k P C- FAX sof t ware . .... ... ... 2 0-5 Qu i c k T i p s:. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. 20- 5 Sending a N etwork PC -F AX from you r Ma cintosh ® a ppl i cat ion .
xxv How t o rep lace the t oner car t ridge ...... . ...... ... ...... ... 22-29 R e pl ac in g th e d r um u ni t.. .. ... .. .. .. ... .. .. .. ... .. .. .. ... .. .. .. .. 22 -3 4 C h eck i n g t he dru m li fe .. .. .. ... .. .. .. ... .. .. .. ..
1 - 1 INTRODUCTION 1 Using this Guide Thank y ou for buyi ng a Brother Mult i -Function Center (MFC). Your MFC - 84 20, MFC-8820D or MFC -8820D N is simple to us e, wi t h LC D screen instruc tions to gui de you through programm i ng i t. You can mak e the most of y our MFC by taking a f ew mi nutes to r ead thi s Gui d e.
INTRODUCTION 1 - 2 Fa x Te st S he et a nd P roduct R egis trat ion (U SA o n ly ) Afte r set ting your Sta tion ID, p lease f ill in th e T est She et in clu ded wi th y o ur MF C and fax i t t o Br other ’ s Aut omat e d Fa x Res ponse Syste m as yo ur fir st tran smis sion .
1 - 3 INTRODUCTION MFC par t na me s and ope r ati ons ■ Fr ont v iew No. Name Description 1 (MFC-8420) Manual Feed Tray (MFC-8820D and MFC-8820DN ) Multi-purpose Tray (MP Tray) Load paper here. 2 Front Cover Release Button Press it to open the front cover.
INTRODUCTION 1 - 4 ■ Back view No. Name Description 12 Paper Adjustment Lever for Duplex Printing (MFC-8820D and MFC-8820DN) Use to match your paper size for duplex printing. 13 Duplex Tray (M F C -88 20 D an d M F C- 88 20 DN ) Slide out t o r em ove paper jammed inside t he MF C .
1 - 5 INTRODUCTION ■ Insi de v i e w (Doc ume nt cov e r ope n) No. Name De scription 21 Document Guidelines Us e to center the original on the scanner glass. 22 Glass Strip Thi s is used to scan the original when using the AD F. 23 Scanner Lock Lever Us e to lock /unlock the scanner when relocating the MF C .
INTRODUCTION 1 - 6 Control panel overview MF C -842 0, MF C -882 0D and MFC- 8820DN ha v e si mi lar c ontro l pa nel k eys. 6 12 7 4 1 3 9 5 8 10 11 2.
1 - 7 INTRODUCTION 1 6 7 4 2 3 5 1 Shift To access memory locations 21 through 40 in the One-Touch keys hold down the Shift key. 2 One-Touch keys These 20 keys give you instant access to 40 previously stored dial numbers. 3 Print keys: Secure Lets you print out data saved in memory by entering your four-digit password.
INTRODUCTION 1 - 8 6 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode. Scan Lets you access Scan mode. 7 Fax and telephone keys: Hook Press before dialing if you want to make sure a fax machine will answer, and then press Start .
1 - 9 INTRODUCTION 12 9 8 10 11 8 Navigation keys: Menu Lets you access the Menu to program. Set Lets you store your settings in the MFC. Clear/Back Deletes entered data or lets you exit the menu by pressing repeatedly. or Press to scroll forw ard or backward to a menu selection.
INTRODUCTION 1 - 10 9 Copy keys (Temporary settings): Enlarge/Reduce Lets you reduce or enlarge copies depending upon the ratio you select. Contrast Lets you make a copy that is lighter or darker than the original. Quality Lets you select the copy quality for your type of original.
1 - 11 INTRODUCTION S t at us LE D i ndica tions The St a t u s LED (L ight Emitt ing Diode) will f lash a nd cha nge col o r depe ndi ng on the MFC s ta tus . The LE D i n dic ati ons s h own i n th e tab le bel ow ar e used i n the ill u str at ions in th is ch a pte r .
INTRODUCTION 1 - 12 Red Service error Follow the steps below. 1. Turn off the power switch . 2. Wait a few seconds, and then turn it back on and try to print again.
1 - 13 INTRODUCTION About fax machines C u st om f ea tur es Do y ou ha ve V o ic e M ai l o n th e ph o ne l i ne ? If y ou have Voice M ail o n t h e ph o ne line w h er e y o u will i n sta ll you .
INTRODUCTION 1 - 14 Fa x t o ne s and handsh ake When s omeo ne is sen di ng a f ax , the MFC s e nds fax c a l lin g tone s (CN G to nes ). The se are qui et, in term i t tent b eeps e v e ry 4- seconds . You’ll hear th em after yo u d i al a nd pres s Star t a nd they w ill cont in ue for abo ut 60 s e c onds a ft er dial i ng.
1 - 15 INTRODUCTION E C M (Erro r Co r re ct ion Mode ) The Er ror C orre ct ion Mo de ( ECM) is a w ay f o r the MFC t o chec k a fax tr ansmissi on wh il e it is in pr ogre ss. If the MFC d etects e rro r s dur in g fax tr ansm i ss ion , i f re s ends th e pag es of th e fax th at ha d an err or.
INTRODUCTION 1 - 16 Con n ecting an ext ernal t ele phone ans wer ing de vice (TA D) Se quenc e Y ou m ay choo s e to co nnec t a n answ er i ng de vice . How ever , w hen y o u ha v e a n ext ern al TA D on t he sam e tel eph one li ne as the M FC , the TA D a nsw ers all c al ls and the M FC “l i ste n s” for f a x ca lli ng ( C NG ) ton es.
1 - 17 INTRODUCTION Do not con ne ct a T A D el se wher e o n th e sa me p ho ne l i ne (u nles s y ou have th e D is ti nct iv e R ing s e rvi ce). TA D TAD.
INTRODUCTION 1 - 18 C onn e ct io ns T he ex ter nal TA D m us t be plugg ed i nto the b ack o f t he MF C, int o t he jac k l ab el ed E X T. Y our MFC ca nnot w o rk pr operl y i f y ou plug the TAD in to a wall ja ck ( u nles s yo u are u sing Distin ctiv e Rin g).
1 - 19 INTRODUCTION S p eci a l line consi derations R ol l-ov e r pho ne li ne s A roll-over phone system is a gr oup o f tw o or mor e s epa rate teleph one l i ne s that p as s i ncom in g cal l s to e ac h ot her if t hey ar e busy.
INTRODUCTION 1 - 20 C onv e rti ng tel ep hon e wa ll outl e ts T here a re thr ee w ays to conv er t to an R J11 j ack . Th e fi rst t wo w ays ma y req ui re assi s ta nce f r om t h e teleph one c o mpan y. Yo u c an cha nge th e w all outl e ts f rom one RJ1 4 j ack to tw o RJ 11 ja cks.
1 - 21 INTRODUCTION I nst al lin g MF C, e xte r na l tw o-li ne t a d a nd two - lin e te leph one When y ou are ins ta l li ng an ext er nal tw o- l in e t eleph one a nsw eri ng devi ce ( TA D) an d a tw o- l i n e tel ep hone, your MFC m ust be is o l a ted on on e l in e at bot h the w al l j ac k and a t the TA D .
INTRODUCTION 1 - 22 Mu lti-l ine conn ections ( PB X) Mo s t off ic es u s e a ce ntral te l ephon e system. W hile it is oft e n rel atively sim ple to connect the MFC to a key syste m o r a PBX (P r.
PAPER 2 - 1 2 About paper Ty pe and size o f pa pe r T he M FC l oa ds pa per from the ins tal led pape r tr ay , m anual feed tray , mu l ti -pur pose tr ay or opt ion al l ower t r ay.
2 - 2 PAPER ■ Be fore you bu y a l arg e amo unt o f pape r, pl e ase t est s ome t o make sure t hat th e pap er i s s ui ta ble. ■ Us e pap er th at i s ma de for pl ain- paper copy ing . ■ Us e pap er th at i s 75 to 90 g/m 2 (2 0 to 2 4 lb).
PAPER 2 - 3 Pa per ca pa c ity of t he pa pe r t r ays Paper size Number of sheets Multi-purpose tray (MP tray) (MFC-8820D and MFC-8820DN) Width: 69.8 to 220 mm (2.75 to 8.66 in.) Height: 116 to 406.4 mm (4.57 to 16.0 in.) 50 sheets (80 g/m 2 or 20 lb) Manual feed tray (MFC-8420) Width: 69.
2 - 4 PAPER Pap er sp ec ifi ca tio n s f or e ach pa pe r t ray *1 Up to 3 envelopes *2 Up to 10 sheets Model MFC-8420 MFC-8820D and MFC-8820DN Paper types Multi- purpose tray N/A P lain paper, Bond .
PAPER 2 - 5 Ho w t o lo ad pa per To lo ad pa pe r or o the r medi a in the pa pe r tr ay 1 P ull th e pap er tr ay comp l etel y out of the MFC . 2 Whi l e press in g t he pap er g ui de rel ease l ever , s li de t he a dj usters t o fi t the pape r s iz e.
2 - 6 PAPER 3 F an the s tack of paper wel l to avo i d pap er jam s and m i sfeeds . 4 P ut pa per i n the p aper t ray. Chec k that t h e pap er is fl at i n the t ray, b el ow the m axi mum pa per mar k , and that t he pa per gui d e is fl us h aga i n s t t he paper stack.
PAPER 2 - 7 To lo ad pa pe r or o the r medi a in the m an ua l fe e d tr ay (For MF C-8420) 1 O pen th e ma nual fe e d t ra y . S lide the p aper gui de s to fi t th e p aper s iz e. 2 Us ing both hands put pa per i n t he m anua l feed t ray un til the f ront edge of the paper touch es t he paper f eed rol l er .
2 - 8 PAPER To lo a d pa pe r or o t h er me di a i n t h e m u lt i - p ur po se t r ay (M P t r ay) (F or MF C- 8 820 D an d MF C- 88 20D N) 1 Ope n the MP tray a nd lower it gen tl y. 2 P ull out and un fol d th e MP t ra y suppo rt flap . 3 When l oadi ng paper i n the MP t ray, make s u re it t ouches t he ba c k of the tray.
PAPER 2 - 9 4 Whi l e press ing t he p aper -gui de relea s e le ver, s lid e the paper g ui de to fi t t he paper s iz e. Y ou can pl ace up to 3 envel o pes or up to 5 0 s hee t s of 80 g/m 2 o r 20 l b pap er i n th e MP tr ay.
2 - 10 PAPER To use Automa tic D uplexin g f or f ax , c opy and pri nt ope ra tions (For MFC -882 0D a nd MFC- 8820DN ) If you wa nt to pri nt o n bot h s ides of the p aper usi ng th e D upl ex fe ature for fa x, cop y or pr int, you will need to set t he P ape r Ad jus tmen t Lev er t o th e si ze of paper you a re us in g.
ON-SCREEN PROGRAMMING 3 - 1 3 User-friendly programming Y our MFC is d esi gned to be easy to use w i th LC D on -s cre en pr ogra mmi ng usi n g t he navi gat io n ke y s. Us e r-fr i e ndly prog ramm i ng he lp s you ta k e ful l ad v antag e of al l th e me nu sel ecti o ns your MFC ha s to of f er.
3 - 2 ON-SCREEN PROGRA MMING Navigation keys Yo u can acc ess the menu mode by pr ess ing Me n u . When y ou ente r the menu , the L C D scrol l s. P r ess 1 f o r Ge nera l Setu p me nu — OR — P .
ON-SCREEN PROGRAMMING 3 - 3 T hen s e t an o pti on b y pre ss i n g Set w h en tha t opti o n app ears o n the LCD. The L CD will the n show t he next m enu lev e l. P ress or to sc roll to y our nex t m enu sel e ct ion. Press Se t . When y ou fi nis h setti ng a n opti o n, the LC D s hows Acc epted .
3 - 4 ON-SCREEN PROGRA MMING To access the menu, pre ss Menu . Ma i n Me n u S ubm en u Me n u Sele ct io ns Op tions Descr ip t ion s Page 1 . Gene ral Se tup 1 . Mo de Ti me r — 0 Sec 30 Se cs 1 Min 2 Min s 5 Min s Of f S e ts how lon g the MF C will s ta y in Copy or Sc an mo de bef ore retu rning to Fax mode .
ON-SCREEN PROGRAMMING 3 - 5 Mai n Me nu Sub men u Me nu Selec t ions Option s D es cri pti ons Pa g e 1 . Genera l Setu p (Con tinued ) 4 . Vo lum e 1 . R ing H igh Me d Lo w Of f A djust s the r ing vo l u m e. 4-8 2 . B eep er H igh Me d Lo w Of f Adjusts the vo l ume lev e l of th e bee per.
3 - 6 ON-SCREEN PROGRA MMING Ma i n Me n u S ubm en u Me n u Sele ct io ns Op tions Descr ip t ion s Page 2 . Fa x 1 . Setup R ece ive (In F ax m ode only ) 1 . Ri ng De lay 04 03 02 01 00 Se ts the numb er of rings b efor e the M FC answ er s i n FAX or FAX/ T EL mo de.
ON-SCREEN PROGRAMMING 3 - 7 Mai n Me nu Sub men u Me nu Selec t ions Option s D es cri pti ons Pa g e 2 . Fa x (Con tinued ) 2 . Se tup Se nd ( C ontinu ed) ( In F ax mo de on l y ) 3 . D ela yed Fa x — S et the t i m e of day i n 2 4 hou r for mat that the delaye d fa xes will b e sent.
3 - 8 ON-SCREEN PROGRA MMING Ma i n Me n u S ubm en u Me n u Sele ct io ns Op tions Descr ip t ion s Page 2 . Fa x ( Co ntinue d) 3 . Se t A ut o Dia l (con tinued ) 3 . Se tup Gro ups — Se ts up a Grou p numb er f or Broadc a sting. 7- 4 4 . Se tu p R epo rts 1 .
ON-SCREEN PROGRAMMING 3 - 9 Mai n Me nu Sub men u Me nu Selec t ions Option s D es cri pti ons Pa g e 2 . Fa x (Con tinued ) 0 . Mis cell ane ous 1 . M em S ecu ri ty — P ro hibi ts mo st fu nctions except r eceiving faxe s into me m o ry . 6-23 2 .
3 - 10 ON-SCREEN PROGR AMMING Ma i n Me n u S ubm en u Me n u Sele ct io ns Op tions Descr ip t ion s Page 4 . Pr in ter ( Co ntinue d) 2 . Pr in t O pti ons 1 . In ter na l Fon t — Pri nts a l is t o f the MF C’s in te r nal fon ts or cu rr e nt pr i n ter settings .
ON-SCREEN PROGRAMMING 3 - 11 I f your mach ine i s MF C - 8820 DN o r you in stal l ed op ti onal L AN b oard (N C -91 00h) , t he L C D s h ows the f ol l owi ng LA N men u. Mai n Me nu Sub men u Me nu Selec t ions Option s D es cri pti ons Pa g e 6 .
3 - 12 ON-SCREEN PROGR AMMING Ma i n Me n u S ubm en u Me n u Sele ct io ns Op tions Descr ip t ion s Page 6 . LA N (MFC- 8820 D N or opti o n) 2 . Se tu p I nte rne t 1 . Ma il Add res s (6 0 ch ara ct ers ) E n ter th e ma il addr ess . S ee Net wor k Use r ’ s Gu i de on t he CD - R O M .
ON-SCREEN PROGRAMMING 3 - 13 Mai n Me nu Sub men u Me nu Selec t ions Option s D es cri pti ons Pa g e 6 . LA N (op ti on) (Con tinued ) 3 . Se tup Mai l RX 1 . A uto Po lli ng On Of f Auto mat ically checks th e P OP 3 serve r for n ew me ssa ges. S ee Net wor k Use r ’s Gui de on the CD - RO M.
3 - 14 ON-SCREEN PROGR AMMING Ma i n Me n u S ubm en u Me n u Sele ct io ns Op tions Descr ip t ion s Page 6 . LA N ( opti on) ( Co ntinue d) 6 . Setup Misc. 1 . Ne twa re On Of f S e l ect On to use th e MFC on a Ne tw are networ k. S ee Net wor k Use r ’ s Gu i de on t he CD - R O M .
ON-SCREEN PROGRAMMING 3 - 15 (F or MFC-8 420 w it h the op ti onal p aper tray # 2) (F or M FC-8 820D an d MF C- 8820 DN wi th t he op t ional pa per tr ay #2) I f you h av e the opti on al pape r tr ay , the LC D di spl ay s the s e o ptions.
GETTING STARTED 4 - 1 4 Initial Setup Set ti ng the Dat e a n d T ime Y ou r MF C di spl ays t he da t e a nd t i me an d i f yo u set u p th e St at i o n I D i t p ri nt s on e ver y f ax y ou se nd. I f t here i s a po we r fai l ure , you may ha ve to re se t the date an d tim e.
4 - 2 GETTING STARTED S e tt in g t he Stati on ID Yo u sh oul d store y ou r n a me or c omp any name an d fa x nu mber an d teleph one n umbe r to b e pri n ted on all fax p ages th at y ou send. 1 Press Me nu , 0 , 3 . 2 E nter your fax num ber (up t o 20 digi ts ) .
GETTING STARTED 4 - 3 Entering te x t When y ou ar e setti n g cert a in func t io ns, s uch as the Sta ti on ID , y ou ma y n eed t o t yp e t ext int o th e MFC.
4 - 4 GETTING STARTED S p ec ia l ch ar a ct e r s an d s y mb ol s P r ess , # or 0 , an d t hen press or to mov e t he cur s or un der the spec ia l char ac ter o r s ymbol y ou w ant. T hen pre s s Se t to sele ct it. S e tt in g To ne and Puls e dialing m ode (For Ca nada onl y) 1 Press Me nu , 0 , 4 .
GETTING STARTED 4 - 5 General Setup Set ting the Mode Tim e r T he M FC ha s t hr ee t empo rary mode key s on th e c on trol p anel : Fax, Copy and S can. You c an c han ge t he n umbe r o f sec o nds o r m i nutes the MFC tak e s aft er t he l as t C opy o r Sca n oper at ion b efore it r etur ns to F ax mode .
4 - 6 GETTING STARTED For MF C- 8820 D and M FC -88 20D N 1 Press Me nu , 1 , 2 , 1 to set the pa per t ype for MP T ray . — OR — Press Me nu , 1 , 2 , 2 to set the pa per t ype for Tray #1 . — OR — If yo u hav e the o pti onal p aper tray, pres s Me nu , 1 , 2 , 3 to set the pape r ty pe for T ray # 2 .
GETTING STARTED 4 - 7 2 Pre ss or to se l e ct A4 , L etter , Le gal , Exe cutive , A5 , A6 , B5 and B6 . Pre ss Se t . 3 Pre ss Sto p/ Exit . ■ If yo u ar e u sin g th e o pti onal pap er t ray, pape r si z e A 6 is not avai labl e. ■ If you se l e ct Tran spare ncy in Me n u , 1 , 2 , yo u can o nl y s e lect A4 , Lette r or L egal .
4 - 8 GETTING STARTED S e tt in g t he Ring V olum e Yo u can adj ust t h e ring v olume wh en y ou r MF C is i dle (n ot bei ng used) . Y ou c an turn the r i n g Off or yo u can s e l e ct t he ring v ol u me leve l. 1 Press Me nu , 1 , 4 , 1 . 2 Press o r to sele ct ( Lo w , Me d , Hig h or Of f ).
GETTING STARTED 4 - 9 Se t ti ng th e S pea ker Volu me Y ou ca n adj ust the M FC’ s one- w ay spea ker v ol u me. 1 Pre ss Me nu , 1 , 4 , 3 . 2 Pre ss or to se l e ct ( Low , Med , H igh or Off ).
4 - 10 GETTING STARTED S le ep Tim e Se tti ng th e S le ep T ime re duc es p ow er co ns ump ti o n by tu rni ng off the f user i ns id e the MFC , w hil e it is id le . Y ou can c hoose how long the M FC is i dle ( from 00 to 99 m i n utes) befor e it go es i nto sl ee p mod e.
GETTING STARTED 4 - 11 Set ting the Tr a y U se f or Copy mode MF C -842 0 T he defau lt set tin g of Auto allows *1 your M FC to c hoose t he op ti onal T ray #2 wh en pape r is out in Tra y #1 or *2 when the s iz e o f th e o ri ginal will fit b es t on t he pape r i n T ray # 2.
4 - 12 GETTING STARTED S e tt in g t he Tray Us e f o r Fa x mode If your MFC doesn’t have the optional tray #2, y ou can skip thi s sett i n g. The d ef ault s et ti ng of Aut o al low s y o ur MF C t o choos e th e opti ona l Tr ay #2 i f T ray #1 i s out of pa per o r if inc om ing fax e s w i l l f it bes t on the p aper i n Tr ay #2.
SETUP RECEIVE 5 - 1 5 Basic receiving operations C h o os in g t h e Re cei ve Mod e T here are f our d i ffere nt Rec ei ve M odes f or you r MF C. Y ou can cho ose t he mode t hat best sui ts y o ur n eeds. * I n Fax/ Tel m ode y ou must set t h e Ri ng D elay an d F/T R in g Time .
5 - 2 SETUP RECEIVE To sel ec t o r ch an g e yo ur R ece iv e Mod e 1 Press Me nu , 0 , 1 . 2 Press o r to sele ct F ax On ly , Fax /Tel , Exter nal TA D or Manu al . Press Se t . 3 Press Stop /Exit . S e tt in g t he Ring De l ay The R in g Del ay se ts the n umbe r of ti m es the MFC r i ngs bef ore it an swers in Fax Only or Fax /Tel mode.
SETUP RECEIVE 5 - 3 Set ting the F/T Ring Time ( Fax/ Tel mode only ) If y ou set the Receive Mode to F ax /Tel, y ou’ ll need to decide how l ong the MFC wi ll si gnal yo u wi t h its speci a l pseudo/ doubl e-ring when you have a vo i c e call. (If it’s a fax c all, t he MFC prints the fa x.
5 - 4 SETUP RECEIVE E asy R ec eiv e When y ou use t hi s fea t ure, you don ’t ha v e t o pr es s Sta rt or t he Fa x Rec eiv e Code 51 when you an swe r a fax cal l. Sel ect in g On allows the MF C to recei ve fax cal l s au tomati ca lly, ev en i f yo u li ft t he hand set of an extens i on or exte rnal phon e.
SETUP RECEIVE 5 - 5 Pr i n ting a re d uced i nc omi ng fa x (A uto Re ducti on) If you cho ose On , the MFC a utoma t ic al ly redu ces an i ncomi ng fax to fit o n one page of let te r, l ega l or A 4 si ze p aper , reg ardl ess of the pa per s i ze o f th e o rigi nal.
5 - 6 SETUP RECEIVE Se t t in g t h e P r in t D en si t y Yo u can adj ust pr i nt de nsi ty , maki n g y our pri nte d pag es dar k er o r li ghter . 1 If it i s no t illu min a ted in g ree n , p ress ( Fa x ). 2 Press Me nu , 2 , 1 , 6 . 3 P ress to mak e the p rint da rk er .
SETUP RECEIVE 5 - 7 Advanced receiving operations Ope ration from e xtens io n t ele phone s If yo u ans wer a fa x cal l on an ex ten sio n tel ep hone, or a n exter nal tel e phone in t he EXT. j ack, you ca n m ak e y o ur MFC tak e the c all by usi ng th e F ax Rec e iv e Cod e.
5 - 8 SETUP RECEIVE Us in g a cor d l e ss ex te rn al han d s e t If your c or dles s t elepho ne i s co nnec ted t o t he EXT. j ack of the MF C and you typ ic al l y c ar ry the cor dl ess handse t e l s ewhere , it is easi er t o answ er cal ls dur i n g the R in g D el ay.
SETUP RECEIVE 5 - 9 Poll ing P oll i ng is the pro c ess of r etriev ing f axes fr om a nothe r fax m ac hine. Y ou ca n use y o ur M FC to ‘ po ll’ o ther machi ne s, or yo u can hav e som eone poll y our MFC . E very o ne who i s i n vol ved i n P ol l ing n eeds to set up their fax ma chi nes fo r P o ll i ng.
5 - 10 SETUP RECEIVE Settin g up Sequ e ntia l Po ll i ng R ec e ive Yo ur M FC can as k for f axes fr om sev e ral f a x uni ts in a si ngle oper at ion ( Se quen ti al Po l li ng R ecei ve). A ft erward s , a S equ enti al Po llin g Repor t w ill b e pr in ted.
SETUP RECEIVE 5 - 11 Telephone services Y our M FC suppor ts the D is tin cti v e R in g t elepho ne s ervi ce t ha t so me tel e phone c ompa ni es off er.
5 - 12 SETUP RECEIVE Do y ou ha ve V o ic e M ai l? If you h av e V oi ce Ma il o n the p hone li ne that y ou will ins ta ll yo ur ne w MF C on , t here i s a st r ong po s si bi l it y th at Vo ic e Mai l and th e MFC will con flict wi t h e ach o th er while r eceivi ng incomin g c alls .
SETUP RECEIVE 5 - 13 ■ T he MF C w i l l o nl y ans w er c al ls to i ts r egi st er ed nu mber . ■ T he f ir st t wo ri ng s ar e s il ent on the MF C. T hi s i s b e cause t he fax mu st «l i st en » to the ri ng pat tern (to c omp are it to the patt ern that was ‘r egi stere d’ ).
5 - 14 SETUP RECEIVE Caller ID Af ter a few r i n gs, the LC D s ho ws the tel e phone nu mber of your ca lle r (or name , i f av ai lab le ). On c e you p ick up the hand set , the C all er I D inf or mati on di sappe ars fr om th e LCD , but t he ca ll inf orma ti on rem ai ns st or ed i n t he C al l er ID memo ry.
SETUP RECEIVE 5 - 15 Vie wing C a ller ID Lis t Call er ID mem ory stor es i nfo rmatio n for up to thirty ca l ls. W he n the thi r t y-fi rst cal l comes in, info r mati on ab out the fi rst cal l is er ased. Y ou can sc ro ll thr ough Cal l er ID i nfor mati on to re vi ew t h ose cal l s m ade to you r M F C.
SETUP SEND 6 - 1 6 How to Fax Y ou can s en d f ax es f rom th e ADF ( Aut omati c D ocum ent Fe eder) or fr om th e sc anne r glas s. Enter F a x mod e Before sending faxe s, ma ke sure ( Fa x ) i s illum inat ed i n gr een. I f not, pres s ( Fax ) to ent er F ax mo de.
6 - 2 SETUP SEND Fa x i ng f ro m t he A D F 1 If it i s no t illu min a ted in gr een, press ( Fa x ). P ul l out the AD F Doc um ent S upp ort E xtens ion . 2 Unfol d the A D F Doc ument Out put S upport F lap. 3 F an the page s w el l and stag ger the m at an ang le .
SETUP SEND 6 - 3 Fa xing from the sc a nner glass Y ou ca n use t h e scann er g la ss to fax pages of a bo ok or one p age at a ti m e. T he o rig inal s c an be up t o let ter, A4 or l egal s i ze (8.5 i nches to 14 inc he s). T o c ance l, pres s Sto p/Exit .
6 - 4 SETUP SEND Faxing l e gal s ize or i gina l s fr om the s canne r gl ass When ori gi n als ar e le gal s ize , yo u n eed to s et the G las s Fax S i ze t o Lega l . If yo u do no t, the bot tom portio n of the f a xes will b e miss ing . 1 If it i s no t illu min a ted in g ree n , p ress ( Fa x ).
SETUP SEND 6 - 5 A u tom a ti c t ra ns mi s si o n Th is is th e eas iest wa y to se nd a fax . 1 I f i t is not illum inat ed in gre en, pr es s ( Fa x ). P l ac e t he o ri gi nal f ace up in the A D F, or fa ce dow n on the sc anne r glas s. 2 E nte r the fax nu mber us ing t he dial p ad, O n e-To uch, S pe ed-Di al or S earch .
6 - 6 SETUP SEND Basic sending operations S e nding fa xes us ing m ul t i ple sett ing s When y ou send a fax yo u c an ch oose a ny comb in ati on o f these sett ing s: co ver page, c ontra st, re sol uti on, o v ersea s mode , delay e d fax time r, po l l in g tran smissi on or rea l ti me tr ansmission .
SETUP SEND 6 - 7 6 Pre ss Sta rt to send the fa x from the ADF. T he M FC s tar ts s cann in g the fi rst pa ge. I f you a re usi n g the s ca nner glas s, go to S t ep 7. 7 T o s en d a si ng l e page , pre ss 2 (o r pr ess Star t again) . T he M FC st ar t s s end ing the ori gi na l.
6 - 8 SETUP SEND M an ua l an d a ut om ati c fa x R e d i al If you are s e nding a fax m anuall y a nd t he lin e i s busy , press R e di a l/ Pau se , a nd the n pre ss Start to try a gain. I f you wan t to make a s econd ca ll t o t he las t n umbe r dial ed, y ou can s a ve ti me by pr e ssi n g Re dial / Pau se a nd Star t .
SETUP SEND 6 - 9 D u al A c ce ss Y ou ca n di al a n umbe r, an d beg in scanni n g the f ax int o m emor y — eve n w hen the MF C i s rec e i vi n g, send in g or print ing a fax from me mory. The LCD s hows the new j ob numb er. 1 I f i t is not illum inat ed in gre en, pr es s ( Fa x ).
6 - 10 SETUP SEND Re al Time Trans mi ssi on When y ou a re se nding a f a x, the MF C will scan th e o rig ina ls in to t he mem ory be fore sendi ng .
SETUP SEND 6 - 11 Che c king job st at us Chec k w hi ch j obs ar e st ill w ai ti ng in t he me mory to be se nt. (If the re ar e no jo bs, t he LCD show s No Jobs Waiti ng .) 1 Pre ss Me nu , 2 , 6 . 2 I f you h av e mo re th an on e job wa it in g, pr ess or t o scr ol l t hr ough t he l i st.
6 - 12 SETUP SEND Advanced sending operations Compos in g t he el ectroni c Co ver P a ge The C over P ag e i s c rea ted at the r ecei v ing m achi ne. You r C over Pa ge inc l ud es the name st ored in th e O ne-T ouc h or S pee d-Di al mem ory . If y ou’ re di al i ng m anual l y, t h e nam e i s left b lank .
SETUP SEND 6 - 13 C om pos in g you r own com m e nts Y ou ca n set up t wo c om ments of y our ow n. 1 I f i t is not illum inat ed in gre en, pr es s ( Fa x ). 2 Pre ss Me nu , 2 , 2 , 8 . 3 Pre ss or to ch o ose 5 o r 6 f o r yo u r ow n c o m me n t .
6 - 14 SETUP SEND C ov e r page for th e next f ax o nly This f eat ur e doe s not w or k w ithout the S tati on ID . S o mak e sure i t has b een set .
SETUP SEND 6 - 15 S e nd a co ve r pa ge f o r al l f a x es T hi s feat u re do es not w ork w it hou t the Stat io n ID . P l ease b e s ur e it ha s be en se t b ef ore con ti nuing. ( S ee S et ti ng the S tati on ID o n p age 4- 2. ) Y ou can s et the MF C to send a cov er p age whene v er you s end a fax.
6 - 16 SETUP SEND Broa dcast in g Broadc a sti ng i s w hen th e s ame fa x mes sag e i s autom ati cal l y s ent to mor e t han one f ax num ber. U sin g the Set key, yo u can i n cl u de Grou ps, One -To uch, S peed -D i al num bers and u p to 50 man ual l y dial ed nu mber s.
SETUP SEND 6 - 17 4 Ente r the next n umbe r. ( Exa mpl e: S pe ed-D ia l nu mber ) 5 Whe n t he LCD di spl a ys t he fax nu mber of the ot her pa rty , pr ess Se t . 6 E nte r an other fax nu mber . ( Exa mple: M anua l di ali ng usi n g the di al pad.
6 - 18 SETUP SEND O ve r se as Mo d e If you are h av ing d if fi c ulty sendi n g a fa x ov erse as due to poss ib le int er f eren ce on t he ph one l ine, w e rec o mmen d t ha t you t u rn on t he Overs e as Mode . Af ter you se nd a fa x usi ng thi s f ea ture , the fea t ure wil l tu rn it se l f off .
SETUP SEND 6 - 19 De lay ed Fax Dur in g the day you ca n st ore up t o 5 0 f axes in t he me mory to be s e nt wi thi n 2 4 hou rs. Th ese fa x es w i l l b e s ent at the ti me of day you enter in S t ep 3 . Pr ess Set to acce pt it, or e nter a nothe r time fo r the fa xes to be sen t.
6 - 20 SETUP SEND De l a yed Ba tc h T r an s m is sion Be fore sendi ng the del ayed fax es, y o ur M FC will he lp you ec onomize by s orti n g al l t he f axes in the memo ry by desti na ti on and sch edul ed time.
SETUP SEND 6 - 21 Set ting up Polle d T r a ns mission P oll ed T ransm is sio n i s w hen you s et up you r MF C to w ai t w it h a pa per o ri gi nal s o anoth er fa x mac hi n e can ca ll a nd r e triev e i t . 1 I f i t is not illum inat ed in gre en, pr es s ( Fa x ).
6 - 22 SETUP SEND Memory S e curi ty Mem ory S ec urit y l ets you p revent u nauth oriz ed acc e ss t o the MF C . Y o u will not be able to cont in ue to sch e du le Delay ed Fa xes or P ollin g jobs . Ho wev er, any pre- s chedu l ed Del a y ed F axes w i ll be se nt wh en you tu rn M emor y Se curi ty On , so the y w on't be lost.
SETUP SEND 6 - 23 Tu rn in g M e mo ry Se c ur i ty on 1 Pre ss Me nu , 2 , 0 , 1 . 2 Pre ss or to se l e ct Set S ecuri ty . Pre ss Se t . 3 E nte r the reg iste red 4-di gi t pass w ord . Pre ss Se t . T he M FC go es of fli ne and t he LC D s ho w s S ecure Mode .
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 1 7 Storing numbers for easy dialing Y ou ca n set up your MFC to do th ree ty pes of eas y di al ing : One -To uch, S pee d-Di al and Grou ps for Br oadca st ing f axe s.
7 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS 4 E nter a nu mber (up to 20 di gi ts). Press Se t . ■ If y ou wa nt t o enter a pause in t he di ali n g seq uence (f or e xampl e, t o a ccess an outsi de line) , pr e ss Redi al / Pau se as yo u are ent er ing the di git s.
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 3 4 E nte r the phon e or fax num ber (up t o 20 d i gi ts). Pre ss Se t . 5 Us e the d i a l pad t o ente r the name (up to 15 charac t ers). Pre ss Se t . ( Yo u c an use the c hart on pa ge 4- 3 to h el p you enter l etter s.
7 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONS S e tt in g up Gr oups for Broa dcast ing Grou ps, w hi ch ca n be s to red on a O ne-T ouc h ke y or a Sp eed- Dia l loc ati on, all ow you t o s end the s.
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 5 7 Pre ss Sto p/ Exit . Dialing options Se arc h Y ou c an searc h fo r nam es you have s tored i n the One-T ouc h and S peed-D i al memory . (Se e S torin g O n e-T ouc h D i al n umber s o n p age 7-1 an d see Sto ri ng S peed -Di al num bers on pag e 7- 2 .
7 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONS Sp ee d - D i a li ng 1 If it i s no t illu min a ted in g ree n , p ress ( Fa x ) . P l ace the or i gi nal f ace up in t he AD F, or fac e down on the s ca nner glas s. 2 Press Se arc h/ Sp eed Di al , #, a nd the n the thre e-digit S peed -Di al numb er.
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 7 Ac ces s c o des and credit c ard numbe r s S ometimes you may want t o c hoose from s ev eral l ong distance carri ers when you make a cal l.
7 - 8 AUTO DIAL NUMBERS AND DIALING OPTIONS Pa u s e P r ess Re di al / P au se t o i nser t a 3.5 -s econ d pau se betw ee n num bers . If y o u ar e d ia l i n g ove rseas , you can pres s R e dia l/ P au se as ma ny t imes as need ed to i ncrea s e the l e ngt h o f the pause.
REMOTE FAX OPTIONS 8 - 1 8 Fax Forwarding/Paging Pr ogrammi ng a Fax Forwa rd i ng nu mb er When Fax F orw ard i ng is set to On , your MFC st or es the r ecei v ed f ax in t he memo ry . Th en it dial s the fax num ber y ou ’ ve prog ram med an d for wards t he fax mes sage .
8 - 2 REMOTE FAX OPTIONS P rog r a mm ing y our pa ger numbe r When P aging i s s el ected , y our MFC d ia ls the p ager numb er you ’ve pro g ram med, and t h en di al s y o ur P erso nal Ide nti fi c ati on Nu mber (P IN ). T hi s acti v ate s y our pager s o you w ill k no w t hat yo u hav e a fax mess ag e i n th e mem ory.
REMOTE FAX OPTIONS 8 - 3 Setting Fax Storage If y o u se t Fax Sto rage t o ON, yo u will b e able t o re tri e ve fa x me ssages fr om a nothe r l ocati o n us ing F ax F orw ar di ng, P agi n g, or Rem ote R etr iev al ope ration s . The LC D wi ll sh ow when y o u have a fax s tored in mem ory.
8 - 4 REMOTE FAX OPTIONS Setting your Remote Access Code The rem ote ac ce ss code l e ts you a c ce s s the R e mote R e tri eval featu res w he n you a re a wa y from your MFC . B efo re y ou use th e rem ot e acce s s and retri e val featu res, yo u have t o set u p y our ow n code.
REMOTE FAX OPTIONS 8 - 5 Remote Retrieval Y ou ca n cal l your MF C f rom any tel ep hone or fa x mac hin e us i ng tou ch ton e, the n use th e R emo te A c ces s C ode and r emot e com mand s to r etri eve fax me s sages . B e su re to c ut out the Rem ote Retr i eval A cc ess C ard on t he las t pag e and keep it w i th you a t al l time s .
8 - 6 REMOTE FAX OPTIONS Rem o te c omma nd s Foll ow the c om mands be l o w to acc ess fea tures when you ar e aw ay from t he M FC . W hen you c a l l t he MF C and enter y our Re mote Acce ss C ode ( 3 di gits fol low ed b y ), the syste m will give two sh ort beep s and y o u mu s t ente r a r emote c omm and.
REMOTE FAX OPTIONS 8 - 7 R et ri e vin g f ax me ssa ges 1 Dial your fa x nu m b er . 2 Wh e n your MF C ans wers , immedi a tel y ente r your R emot e A cc ess Cod e (3 di git s fol l owed by ) . If you hear one l o ng b eep, you ha ve mes sa ges . 3 A s soon as you hear t w o sho rt beep s, us e t h e d i al pa d t o p ress 96 2 .
PRINTING REPORTS 9 - 1 9 MFC settings and activity Y ou ne ed to set up t he T r ans mi ss ion Ve ri fi cat ion R e port a nd A c ti vi ty Repo rt I n terval i n the me nu ta bl e.
9 - 2 PRINTING REPORTS Sett in g t h e Fa x Ac ti v it y Re por t I n te r va l You c an s et the M FC to print act ivity reports at spec ifi c inter v als (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you s et the i nterv al to Off , you can pri nt t he repor t by fol lowi ng the S t eps on the nex t page.
PRINTING REPORTS 9 - 3 Pr i n ting reports F ive rep ort s ar e ava ilab le: To prin t a r ep or t 1 Pre ss Me nu , 5 . 2 P re s s or to s e l e ct t he r epor t y ou wa nt. Pre ss Se t . — OR — E nte r the num ber o f the r epor t you w a nt to p ri nt.
MAKING COPIES 10 - 1 10 Using the MFC as a copier Y ou ca n use y o ur MF C as a co pi er, m aki ng u p to 9 9 copi es a t a ti me . Ente r C opy m ode Befor e makin g copies, make su re th at ( C opy ) is illum in a ted in g reen . If i t is no t, pre ss ( Co py ) to en ter Co py m ode.
10 - 2 MAKING COPIES T e mpo rar y c o py sett i ngs Yo u can improv e your c opies by us ing the Tem pora ry Copy Keys: E n la rg e/ Re du ce , Co nt r as t , Qu a l ity , Tr ay S el ec t , Sort and N in 1 (F or MF C -842 0) o r Dupl ex/N i n 1 (F or M FC-8 820D an d MF C- 8820 D N ) .
MAKING COPIES 10 - 3 Mak ing a single c opy f r om t he AD F 1 Pre ss ( Co p y ) to il l u minate it in gree n. Plac e the o ri ginal f ace up i n the ADF. 2 Pre ss Sta rt . Do NOT pu l l o n t he origi na l w h ile c opyi ng i s in pro gress . M ak i ng mult ip le copie s fro m t he AD F 1 Pre ss ( Co p y ) to ill u minate i t in gree n.
10 - 4 MAKING COPIES S in gle o r m ul tipl e c opi e s u s i ng the s cann er gl ass Y ou c a n ma k e mu l t i pl e c op i es u s i n g t he s c an ne r gl a ss . Mu l t i p l e co pi es wi l l be s t ac k e d ( a l l co pi es of pa g e 1 , t h en al l c op i e s o f p a ge 2, an d s o on ) .
MAKING COPIES 10 - 5 Out of M emo ry me s sage If t he me mory becom es fu ll w hil e y ou ar e ma k i n g copi es, t he L C D m ess age will gu ide you t hr ough the n ext step . If t he Out Of M emory me ssag e ap pear s , p ress Sto p / Exit to canc el or Start to copy sca nned p a ge s.
10 - 6 MAKING COPIES Using the copy keys (Temporary settings) When y ou w ant to chan ge t he setti ng s o nly fo r t he next c opy, us e th e Tem pora ry C opy K ey s. Yo u can use di ff e rent combi na ti ons. T he lar ge LC D s ho w s y our curr ent C op y mode s etti ngs.
MAKING COPIES 10 - 7 Enla rge/R e du c e Y ou ca n sel ec t th e fol l owi ng enl arg emen t or r educt io n rat io s. Au to s ets th e MF C to calcula te the redu cti on ra tio tha t fi ts the s i ze of your p aper . Cu stom a llo w s yo u to e nter a rat io from 25% to 4 00% .
10 - 8 MAKING COPIES 5 P ress o r t o sel ect t he enlar geme nt or r educt io n rat io you want . Press Se t . — OR — You ca n select C ustom and p ress Set . Us e th e di al pad to ent er an enl arg emen t or r educt ion rati o f rom 25 % to 40 0% .
MAKING COPIES 10 - 9 Sor ting co pies usi ng the A DF If y ou wan t to so rt m ult iple cop ies , us e th e AD F . P ag e s will be printe d in th e or der 1 23, 12 3, 12 3, and s o on. 1 Pre ss ( Co py ) to illum in ate it in gr een. P l ace the or i ginal f ace up i n the ADF.
10 - 10 MAKING COPIES Tra y Sele c t Yo u can c h ange the tr ay use onl y f or t he n ext c opy. 1 Press ( C opy ) to illu m inat e it i n g r een. Pl ac e the orig in al face up i n the A D F, o r fac e down on the s ca nner glas s. 2 Us e th e dial pa d to e nter the n umber of co pi es y ou wa nt (u p to 9 9).
MAKING COPIES 10 - 11 Du p l ex /N in 1 ‘D upl ex’ p rints on both sid es of t he pa per. Te mp or ary key L eve l 1 L evel 2 O p tio n ori g inal Fi nish ed Layo ut Press Du plex/ N i n 1 (M FC-8.
10 - 12 MAKING COPIES Du plex /N in 1 copy N in 1 co py Yo u can s a ve pap er b y c opyi ng e i ther two or f our p ages o nto on e page . P le ase ma k e su re pape r s i ze i s set t o A4 , Lette r or Legal . 1 Press ( C opy ) to illu m inat e it i n g r een.
MAKING COPIES 10 - 13 Po st er Y ou can m ake a p os ter si ze copy of a p hotog raph . Y ou mu st u s e the s canne r gl ass . 1 P lac e the or igi nal f ace d ow n on the s can ner gl ass . 2 Pre ss Du p l e x / N i n 1 and or to se le ct Poste r . Pre ss Se t .
10 - 14 MAKING COPIES 4 Press o r to sele ct P ortra it1 , Po rtrai t2 , La ndscap e1 or Lands cape2 . — OR — If yo u sele ct P ortra it1 or Land scape 2 , go t o S t ep 6.
MAKING COPIES 10 - 15 D upl e x ( 2 i n 1) a nd D upl e x (4 i n 1) (F or MF C- 8 820 D an d MF C- 88 20D N) 1 Pre ss ( Co p y ) to il l u minate it in gree n. Plac e the o ri ginal f ace up i n the ADF, or f a ce dow n on the sc anne r glas s. 2 Us e the d i a l pad t o ente r the numb er of copies y ou want ( up t o 99) .
10 - 16 MAKING COPIES Changing the default copy settings Yo u can adj u st the c opy s et tin gs t hat a re show n in th e c hart . T hese set tin g s w ill stay un til yo u c hange them again. Qua lity 1 Press Me nu , 3 , 1 . 2 Press or to se le c t T ext , Ph oto or Auto .
USING THE MFC AS A PRINTER 11 - 1 11 Using the Brother MFC-8420, MFC-8820D or MFC-8820DN printer driver A P rint er D ri ver is s oftw are that t rans lat es data from the form at us ed by a co mpu ter in t o the form at re qui red by a p art i cul ar print e r, u sin g a p ri nter comm and l a nguag e or page des cri pti o n langu age.
11 - 2 USING THE MFC AS A PRINTER How to print your document When t he MFC re cei ves data from yo ur com puter , i t begi ns p ri nti ng by pi ck ing up pa per f rom t he pa per t ray. T he pa per tray c an feed man y ty pes of pape r and envel op es.
USING THE MFC AS A PRINTER 11 - 3 Simultaneous printing and faxing Y our MFC can pri nt f r om y our com puter w hile sending or receiv i ng a fax, and sc anning the original into the computer.
11 - 4 USING THE MFC AS A PRINTER Ma nu al D upl ex Pr in ting T he MF C p rin ts a ll th e even- numb ered page s on on e si de of the pa per fi rst . T h en , t h e W ind o w s ® dr i v e r ins tru c t s y ou ( w it h a pop -up mess ag e) to rei ns e rt the pape r.
USING THE MFC AS A PRINTER 11 - 5 Pr i n ting on plain paper Th e ma nu al f e ed tr ay ( F or MF C -8 42 0 ) 1 S elec t the Pape r Si ze , Med i a Ty pe , Pa p e r So ur c e , a nd ot her se tti ngs in t he pr i nter dri v er. M edi a Ty pe : Pl ain P ape r Pa per S o u rce : M anua l 2 Sen d the print d ata to the M FC.
11 - 6 USING THE MFC AS A PRINTER The M P tray (F o r MFC -882 0D an d M F C- 8 820 DN ) 1 Sel ect th e Pap er Siz e , M edi a Typ e , Pap e r So ur ce , and ot he r sett i n gs i n the pri nt er dr iv er. Me di a Typ e : P l ain P aper Pa p er So u r ce : M P T ray 2 Ope n the MP tray a nd lower it gen tl y.
USING THE MFC AS A PRINTER 11 - 7 Pr i n ting on thicker pa per and ca rd sto ck When t he b a ck out p ut tra y i s pul l ed d own, the MF C has a s tr aight pa per p at h fr om th e ma nual fee d tra y or t he MP tr ay thro ugh t o t he ba c k of the M FC.
11 - 8 USING THE MFC AS A PRINTER 6 A fter the p rint ed page comes o ut of t he MF C , put i n t he n ext she et of p aper as i n S tep 4 abo v e . Repea t for each p age th at you w ant to print. 7 When y ou have fi ni shed t he pr i n t j ob, cl ose the ba c k outpu t t ray.
USING THE MFC AS A PRINTER 11 - 9 The m u lti -purpose tr a y (MP tr ay) (Fo r MFC-8820D and MF C- 88 20D N) 1 S elec t the Pape r Si ze , Med i a Ty pe , Pa p e r So ur c e , a nd ot her se tti ngs in t he pr i nter dri v er.
11 - 10 USING THE MFC AS A PRINTER 7 S end the pr i nt dat a to th e MF C. 8 When y ou have fi ni shed t he pr i n t j ob, cl ose the ba c k outpu t t ray. Ca u ti on Remov e each sh eet imm ediat e ly after pri ntin g. S tack ing t h e shee ts may ca us e a p aper j am or the paper to cur l .
USING THE MFC AS A PRINTER 11 - 11 Pr i n ting on envelope s T o pri n t on en vel opes us e ma nual f e ed tr ay or m ult i-pu rpos e t ray. 1 Sel ect the Pape r Si ze , M ed ia Ty pe , Pa p e r So ur ce , a nd ot her se tti ngs in t he pr i nter dri v er.
11 - 12 USING THE MFC AS A PRINTER 4 Us ing bot h hand s put the envel op e in the m anua l feed tray unti l the fron t edg e of th e enve lo pe to uc hes th e pap er fe ed ro lle r. Hol d t he en ve lope i n thi s pos i ti on until the MFC a utoma ti cal l y fee ds i t i n fo r a sh ort d ist ance, a nd th e n l et g o of th e enve lo pe.
USING THE MFC AS A PRINTER 11 - 13 5 After th e pr inte d enve lope com es out o f th e MFC, the MF C will wa it unti l you put i n t he ne xt env el op e. Repe at S tep 4 for e ach e nv el ope you w an t to pr int. 6 Sen d the print d ata to the M FC.
11 - 14 USING THE MFC AS A PRINTER 5 P ut the en vel opes i n the M P tr ay so t hat they t o uch the ba ck o f the tray. D o no t put mo re t ha n 3 enve lo pes i n the M P tr ay at an y on e time, or it m ay caus e a j am. Ma k e sure t hat the en vel opes a re n eatl y s tac ke d and i n the pr oper posi ti on i n th e MP tr ay.
USING THE MFC AS A PRINTER 11 - 15 6 P re s s and s l ide the p aper -w idt h g uide to fi t t he e nvel ope si ze. 7 Sen d the print d ata to the M FC.
11 - 16 USING THE MFC AS A PRINTER Printer operation keys Job C an c el Yo u can cle a r da ta fr om the mem ory. S ecur e k ey Se cured data is pas sw ord prot ected. Onl y thos e peop l e t hat kn ow th e passwo rd w ill be able to pr int th e d a ta.
USING THE MFC AS A PRINTER 11 - 17 4 E nte r you r pas sw or d us i ng the co ntro l panel. Pre ss Se t . 5 Pre ss or to se l e ct P rint . Pre ss Se t . T he M FC pr in ts the d ata. — OR — I f y ou wan t to d elete th e secur ed da ta pr ess or to se lect Del ete .
11 - 18 USING THE MFC AS A PRINTER P ri nt ing t he Inter nal Font Lis t Yo u can pri nt a l ist of the MFC’ s int e rnal ( or r esi dent ) f on ts t o see how ea c h font l ooks be f ore yo u sel ec t i t . 1 Press Me nu , 4 , 2 , 1 . 2 Press Sta rt .
PRINTER DRIVER SETTINGS 12 - 1 12 Printer driver settings Y ou ca n chang e th e f oll ow ing pr i nter sett ings w h en y ou print f rom you r co mp ute r : ■ Me di a Typ e ■ Multip le P ag e ■.
12 - 2 PRINTER DRIVER SET TINGS Features in the Brother Native Driver The Br other Na ti ve dri ver i s a pri nte r dri ve r dev elo ped ex cl usi vel y by Br othe r, thi s d ri ver i nc lu des mo re fe ature s t han the M i cr osof t ® Win dow s ® Universal p ri n ter d rive r .
PRINTER DRIVER SETTINGS 12 - 3 Paper Si ze F rom the dr op-d own box sel ect the Pa per S i ze y o u are usi ng. M u lt i p le P a ge T he Mu l tip le P age s e l e cti on ca n redu c e the image s i .
12 - 4 PRINTER DRIVER SET TINGS Co pies T he copie s sel e ctio n se ts the numb er of co p ies t ha t w ill be prin t ed . Colla te Wit h t he C o llat e check b ox sele cted , on e complete copy of your do cumen t will b e print ed and th en re peated for t he num ber of copi es you se le ct ed.
PRINTER DRIVER SETTINGS 12 - 5 A d vanc ed t ab Chan ge th e tab s e tti ngs b y s el ecti ng o ne of the fo llo win g ic ons: 1 Pr int Quali ty 2 Duplex 3 Waterm ark 4 Pa ge Se t tin g 5 De vice O p .
12 - 6 PRINTER DRIVER SET TINGS To ne r S av e Yo u can s a ve ru nni ng co s ts by tur ning o n t he Tone r S av e M ode, whi ch re duc es th e pr in t densi ty .
PRINTER DRIVER SETTINGS 12 - 7 D upl e x P r in ting Choo si ng the D upl ex P ri nting i con di s pla y s the D up l e x feat u res ava i l a bl e. Use Duple x U nit (Fo r MFC -8 820D a nd M FC -8 820D N ) Chec k the D upl e x box an d then s elec t Use Dup l ex Un it .
12 - 8 PRINTER DRIVER SET TINGS Bind ing Offs et Check the Bind i ng Offse t option , you can speci fy the offset va lue of th e bindin g sid e in in ches or m i llim e ter s (0 - 8 inch es) [0 - 203.2 mm] . Wa t e rm ark Yo u can pl ace a l o go or t ext i nto y our doc um ent as a W aterm ark.
PRINTER DRIVER SETTINGS 12 - 9 Pr i nt Wa ter m ark T he Pri nt Wa t er m ark feat ure o ffers t he fol lo wi ng pri nt choi ces : ■ On all p age s ■ On fir st page on ly ■ Fr om s ec o nd pa g e ■ Cu s to m ■ App ly f rom se con d copy (co llate only) ( For Win dow s ® 2000/ XP / Win d ows NT ® 4.
12 - 10 PRINTER DRIVER SET TINGS ■ Po s i t i o n This se tti ng of fers you the co ntrol fo r wher e the Wa terma rk is to be p os i tioned on t he page . Page Se tting Yo u can c h ange the p rint s iz e o f your docum ent w i th t he S cal i ng featu re.
PRINTER DRIVER SETTINGS 12 - 11 De vi ce O pti o ns Le t s y ou se t the f o l lo win g P ri nter Fun c tions : Se cu re Print S ecur e docum ents a re d oc umen ts that are p ass word prot e c ted when they a re sen t to t h e MF C . Onl y t he peop le w ho kno w the passw ord will b e able t o print them.
12 - 12 PRINTER DRIVER SET TINGS Quic k Prin t Setu p Th e Quick Print Setu p fe atu re a llows you to quickly select dri ver sett ing s. To view set ti ng, si mpl y c l ic k y our mou se bu tton on the tas k tray i con . Thi s fe atur e c an b e set to O N or O FF f rom t he Dev ic e Opti on s secti on.
PRINTER DRIVER SETTINGS 12 - 13 A dm i ni s tr ato r ( For W i nd ows ® 95 /98/98 SE/ Me U ser s O nl y) T he ad mi nis trat or s el ect io n per mit s the C opy , S cal i ng a nd Wat er mar k f eatu res to be l ock ed and passw ord prote ct ed. Re c ord yo ur pa s sw ord a nd kee p i t i n a saf e plac e for fut ure r ef er enc e.
12 - 14 PRINTER DRIVER SET TINGS Pri n t D ate & Tim e When en abl ed the Pr i n t Da te a nd Tim e fea ture will a ut o ma tica lly pr int the date an d tim e from your co mpu te rs system clock on your docum ent. Cli ck t he Se t tin g but ton to chan ge th e Dat e a nd Tim e Form at.
PRINTER DRIVER SETTINGS 12 - 15 Ac ces so ri es tab T he A cce ssor ies Tab i nc ludes th e set tin gs for conf igur i ng the pr i nter dri ver for th e s iz e of p aper loade d i n each pape r so urc e. Th is tab als o ins ta lls a ny add i tio nal op ti ons into t he dr i ver s et ti ngs.
12 - 16 PRINTER DRIVER SET TINGS Su ppo rt t ab The Sup por t Tab pr ov ides driv er vers i on an d s et ti ng i n forma ti on. In additi o n ther e ar e li nks to th e B ro th er S o l uti ons C e nt er a nd the Dri ver U p date W eb si tes .
PRINTER DRIVER SETTINGS 12 - 17 Features in the PS printer driver (For Windows ® ) The W indow s ® 9 5/ 98/98S E/Me/2000 Professional/ XP and W i ndow s NT ® 4.
12 - 18 PRINTER DRIVER SET TINGS De vi ce Se tt in gs t a b Se lec t the options you ins tal led ..
PRINTER DRIVER SETTINGS 12 - 19 La you t tab Y ou ca n chang e the Lay ou t sett ing by sel ecti ng the s e tti ng in t he Or ien tation , Page Or der an d Pag e Pe r Sh eet . Bo o kl et ( For M F C- 88 20D a nd MFC -882 0DN ) ( F or W i nd o ws ® 200 0/ X P ) Y ou ca n pr int a book let by sel ec tin g Bookle t fro m P age s P er Sh eet list.
12 - 20 PRINTER DRIVER SET TINGS P aper / Qua lity t a b Se lec t the Pa p e r So u r c e . If yo u ar e usi ng W i nd ows NT ® 4.0, W indo ws ® 200 0 or XP, you can access t he Paper /Qua lity tab by c l ic ki ng Pr i n t i n g Pre fer ences... i n the Ge neral tab of th e Bro the r M FC-88 20D B R -S c r ipt3 P r op e r t ie s scree n .
PRINTER DRIVER SETTINGS 12 - 21 Adv a nced Op tions 1 S elec t the Pape r Si ze and C o py C o unt . 2 Set the P ri nt Qualit y , Scalin g a nd Tr ue T ype Fo n t s etting .
HOW TO SCAN USING WINDOWS ® 13 - 1 13 Scanning a document TW AI N compli ant T he B roth er M FL- Pro Su i te s oftw a re inc lud es a T WAI N c om pl i ant sca n ner dri v e r. TWAI N dr ive rs meet the sta ndar d u ni vers al pr ot ocol for comm unic ati ng betw ee n s cann ers an d soft war e app lica tions .
13 - 2 HOW TO SCAN USIN G WINDOWS ® H o w t o a cce ss t h e S cann e r 1 Ope n the sof tw are appli cat i o n (S c anS oft ® P aperP or t ® ) to s can a d ocume nt. 2 Sel ect Scan from the File drop-down menu or s elec t the S can button. The Scan pane appears i n t he lef t panel .
HOW TO SCAN USING WINDOWS ® 13 - 3 Sca nning a docum e nt i n to the P C Y ou ca n sc an a whol e pa ge — OR — S can a port io n of th e pag e afte r pr e-s can ni ng the docum ent. Sc a n nin g a w hol e pa ge 1 P lac e the or igi nal f ace up i n the A DF ( autom ati c docu ment f eeder ), o r face dow n on the sc a nner gl ass .
13 - 4 HOW TO SCAN USIN G WINDOWS ® Pr eS cann ing to crop a po rti on yo u w a n t t o s c a n Th e Pr e-S can but ton is use d t o prev ie w an i mag e f o r cro ppi ng a ny un w a nted area s f rom the i ma ge. Wh en y ou are s atisf ied with the pr ev iew , c l ick t he Start but ton in t he sca nner window to sc an t he ima ge.
HOW TO SCAN USING WINDOWS ® 13 - 5 5 P lac e t he or i g in al face u p i n the A D F a gai n, i f y ou used th e ADF in S tep 1. 6 Click St a rt . T hi s t ime onl y t he sel ected area of t h e orig in al wi ll a ppear i n the Pa p e rPo rt ® wi ndow ( or y ou r softw a re ap pli c ati on wi ndo w).
13 - 6 HOW TO SCAN USIN G WINDOWS ® S e tt in gs in the Sc anner w indow Im ag e Ty pe Se lec t the im age t ype of outpu t f rom P hot o , Web or T ext .
HOW TO SCAN USING WINDOWS ® 13 - 7 Sc a n Ty pe B ri ghtn ess Adj ust this se ttings (- 50 to 5 0) to o btain the best i ma ge. Th e defa ult val ue is 0, re pres e n ting a n ‘ av er age’ . Y ou ca n set th e l evel by dragg i ng the sl i de bar t o th e ri gh t or le f t to li ghte n or dar k en the i m age.
13 - 8 HOW TO SCAN USIN G WINDOWS ® Do cu men t S ize Se t the Size to one of t he f oll ow ing: ■ Lette r (8 1/2 × 11 in.) ■ A4 ( 2 1 0 × 297 mm) ■ Lega l (8 1 /2 × 14 in.) ■ A5 ( 1 4 8 × 210 mm) ■ B5 ( 1 8 2 × 257 mm) ■ Exe c uti ve (7 1/4 × 10 1/2 i n.
HOW TO SCAN USING WINDOWS ® 13 - 9 ■ Wid t h : sh ow s the w idth of s can ni ng a rea ■ Hei g h t : s hows the height of scan ning ar ea ■ Data Size : show s t he ap proxi ma te da ta si ze c al cul a ted in a Bitma p fo r ma t. Th e size will b e dif feren t for othe r file f or mats su ch a s J PEG.
13 - 10 HOW TO SCAN USIN G WINDOWS ® Scanning a document (For Windows ® XP only) W IA com pl ian t Win dow s ® X P us es W i ndo ws Image Acq uis it io n (W IA ) fo r s cann i ng image s f rom the M FC.
HOW TO SCAN USING WINDOWS ® 13 - 11 Sca nning a docum e nt i n to the P C If yo u w ant t o s can a w ho le page , use the ADF (aut omati c do cumen t fee der) . — OR — If yo u w ant to s can a por ti on of t he pa ge aft er pr e-sc an ning t h e do c umen t, us e th e sc ann er gl a s s (Fl a tbed) .
13 - 12 HOW TO SCAN USIN G WINDOWS ® 6 T o s tar t sc anning y our doc um ent , cl i ck the Sc a n b utton in the S can d ia log box . ■ T he s canne r reso l uti on you c an sel ect is up to 120 0 × 1200 dp i. ■ F or r esol uti ons grea t er th an 12 00 dp i , use t h e Brot he r S canne r U t ility.
HOW TO SCAN USING WINDOWS ® 13 - 13 Pr e Sc a nni ng to c rop a p or tion y o u want to s c a n u s in g th e sc an ne r gl as s T he Pr e vi e w bu tton i s u s ed to previ ew a n i mag e for cropp in g any un wa nted porti on s f rom the i m age.
13 - 14 HOW TO SCAN USIN G WINDOWS ® 4 In the S can d ia l og bo x , c li ck the Pr evi ew b utton. The enti re origina l will be sca n ned int o t he PC an d will appea r i n th e scan ni ng ar ea. 5 S elec t th e por ti on you w ant to sc an by c l ic ki ng the l ef t mous e bu t ton a nd dr aggi ng i t over the ar ea.
HOW TO SCAN USING WINDOWS ® 13 - 15 7 T o s ta rt sc ann i ng y ou r doc u ment, cl i ck t he Scan butto n in the S can di alog b ox . T hi s t ime onl y t he sel ected area of t h e orig in al wi ll a ppear i n the Pa p e rPo rt ® wi ndow ( or y ou r softw a re ap pli c ati on wi ndo w).
13 - 16 HOW TO SCAN USIN G WINDOWS ® Using the scan key (For USB or Parallel interface cable users) Yo u can use ( Sc an ) on the co ntrol p anel to sc an or igi nal s int o yo ur w or d pro ces si ng, g raph i cs o r E -ma i l a ppl i cat ion s or you r comp uter fol de r.
HOW TO SCAN USING WINDOWS ® 13 - 17 Sc an t o E- ma il Y ou ca n ei ther scan a bl ack an d whi te o r col or ori gina l i n to you r E -ma il ap pl ica ti on as a fi l e attac hm ent . Y ou c an chan ge the ( Sc an ) co nfi gur at ion. (S ee Sc a n t o E- mai l o n pa ge 1 4-10 to 14- 11.
13 - 18 HOW TO SCAN USIN G WINDOWS ® S can to O C R If you r ori g i n al i s t ext, yo u can hav e it co nvert e d by S c anS oft ® Tex t Bri d g e ® to a n e di tabl e text f i le and the n ha v e the re sul t di sp la yed in y ou r wor d pr oc ess ing appl i cati on for vi ewi ng a nd ed it ing.
HOW TO SCAN USING WINDOWS ® 13 - 19 Using ScanSoft ® PaperPort ® and TextBridge ® OCR S canS oft ® Pa perP or t ® for B rothe r is a d ocumen t man agem ent applica tion .
13 - 20 HOW TO SCAN USIN G WINDOWS ® V iewi ng it em s Sc a nS of t ® P ape rP ort ® prov id es several ways to vie w ite ms: Deskt op V ie w di spl ays a t humbn ail (a s m al l grap hic that repr esents each it em i n a Des kt op o r fold e r). Item s i n the sel ected f older ap pear on t he P aper Por t ® D esk top.
HOW TO SCAN USING WINDOWS ® 13 - 21 Organ izing y our items i n folde rs P aper Po rt ® has a n easy-t o -use filing system f or o r ganiz i ng your items. T he filing system consists of fold ers a nd items th at you select to vie w in D es ktop View .
13 - 22 HOW TO SCAN USIN G WINDOWS ® S canS oft ® Tex tBri dge ® OC R lets you c onvert im ag e t e xt in t o t ex t y ou ca n ed it Sc a nS of t ® T ext B ridge ® OCR is ins talle d au to m atic ally wit h Pa perP or t ® w hen y ou i nsta l l MFL -Pr o S ui te o n y our c ompu ter.
HOW TO SCAN USING WINDOWS ® 13 - 23 You ca n E x port ite ms in othe r f or mat s Y ou ca n expor t or s ave P aper Po rt ® it ems in s e veral p opular fi l e for mats, s uch as BMP , JP E G, TIFF, o r self- view i n g. F or exa mple, t o crea te a file for a n Inte rnet Web si te, exp ort it a s a JP EG f il e.
13 - 24 HOW TO SCAN USIN G WINDOWS ® Ho w t o U ninst a ll P a perP ort ® and S c an S o f t ® TextB r idge ® For Win dow s ® 95 / 98/98 SE, and Wind ows NT ® W or k st ation 4 . 0 and Win dow s ® Me : S e lect Star t, Sett ing s, Con trol P an el, Add/R em ove Programs and the Instal l/Unin stall tab.
US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8/ 98 SE / M E /2 00 0 P RO FE S S I ONAL A ND WI NDO W S NT ® WS 4. 0 14 - 1 14 Brot her MFL-Pro Co ntrol C enter The Bro ther Contro l Cen t er is a soft war e ut ility th at pops u p on t he P C sc r een w hen ever pa per i s put in t he A DF of the M FC.
14 - 2 US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8 /9 8S E/ M E/ 20 0 0 P R O FES SI O NA L AN D W I N D O W S NT ® WS 4. 0 Auto Load th e Broth er Control Ce nte r The C ontro l Cent er i s l oaded ev er y ti me W indow s ® i s starte d.
US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8/ 98 SE / M E /2 00 0 P RO FE S S I ONAL A ND WI NDO W S NT ® WS 4. 0 14 - 3 Brother Control Center features Aut o Configur a ti.
14 - 4 US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8 /9 8S E/ M E/ 20 0 0 P R O FES SI O NA L AN D W I N D O W S NT ® WS 4. 0 S can key op er a t ion s S ca n to F il e — L ets you sc an di r ec tl y t o a fi le on y ou r comp uter.
US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8/ 98 SE / M E /2 00 0 P RO FE S S I ONAL A ND WI NDO W S NT ® WS 4. 0 14 - 5 Sca nner s et ti ngs f o r Scan, Copy and PC-Fa x but tons When t he P op- U p sc ree n app ears, you c an acc ess the Sca nner S etti ng s win dow .
14 - 6 US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8 /9 8S E/ M E/ 20 0 0 P R O FES SI O NA L AN D W I N D O W S NT ® WS 4. 0 S e tt in g up t he s canne r c onfigura ti ons The P op -Up appl ic ati o n stores eig ht diff er ent sc ann i n g mode s .
US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8/ 98 SE / M E /2 00 0 P RO FE S S I ONAL A ND WI NDO W S NT ® WS 4. 0 14 - 7 Perf orm a n opera tion from the Control Ce nte r s.
14 - 8 US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8 /9 8S E/ M E/ 20 0 0 P R O FES SI O NA L AN D W I N D O W S NT ® WS 4. 0 Scan to File To acces s Scan to File Configur a tions scr een 1 P lac e th e ori gin al fac e u p in t he ADF .
US I NG T HE B RO T HE R CO NT RO L CE NT ER FO R W I NDO WS ® 95 /9 8/ 98 SE / M E /2 00 0 P RO FE S S I ONAL A ND WI NDO W S NT ® WS 4. 0 14 - 9 De st i n at ion f o ld er P aper Po rt F ol der —Selec t thi s che c kbox to sc an th e or i gi nal i nto y our P aper Po rt fol d er.
14 - 10 US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 95/ 9 8/ 98 SE / ME /2 00 0 PR O FE SS I O N A L A ND WI NDO W S NT ® WS 4. 0 Scan to E-mail To acces s Scan to E-m ail Configur a tions s creen 1 P lac e th e ori gin al fac e u p in t he ADF .
US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 9 5/ 9 8/ 98 SE / M E/ 2 00 0 P R O F E S S I O NA L A ND W I NDO WS NT ® WS 4. 0 14 - 11 E - m a il ap pli c at io n E-m ail App lica tion —F r om th e pull- down list , se lect you r E-mail ap pl i cati on.
14 - 12 US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 95/ 9 8/ 98 SE / ME /2 00 0 PR O FE SS I O N A L A ND WI NDO W S NT ® WS 4. 0 Scan to OCR (Word Processor) T o a cc ess Sc an t o O C R C on f ig urat ion s scr een 1 P lac e th e ori gin al fac e u p in t he ADF .
US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 9 5/ 9 8/ 98 SE / M E/ 2 00 0 P R O F E S S I O NA L A ND W I NDO WS NT ® WS 4. 0 14 - 13 W o r d P r o c es so r Word P ro cessor —F ro m t he pu ll-down li st, se lect the wor d p ro cess o r you want to use.
14 - 14 US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 95/ 9 8/ 98 SE / ME /2 00 0 PR O FE SS I O N A L A ND WI NDO W S NT ® WS 4. 0 Scan to Image T o a cc ess Sc an t o I m age Con f ig u rat io ns sc ree n 1 P lac e th e ori gin al fac e u p in t he ADF .
US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 9 5/ 9 8/ 98 SE / M E/ 2 00 0 P R O F E S S I O NA L A ND W I NDO WS NT ® WS 4. 0 14 - 15 Copy To a ccess t he Copy Configur a tions scr een 1 P lac e the or igi nal face up i n the A D F.
14 - 16 US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 95/ 9 8/ 98 SE / ME /2 00 0 PR O FE SS I O N A L A ND WI NDO W S NT ® WS 4. 0 Send a fax To acces s the S e nd a f ax C onfigura ti ons screen 1 P lac e th e ori gin al fac e u p in t he ADF .
US I NG THE B RO T HE R CO NT RO L CE NTE R F O R W I NDO WS ® 9 5/ 9 8/ 98 SE / M E/ 2 00 0 P R O F E S S I O NA L A ND W I NDO WS NT ® WS 4. 0 14 - 17 PC -F AX Se ttin gs Br o ther PC-Fa x FAX Res olu tion —Fi ne (200 × 200) 1 T o c ha nge t he fax o pt ions , click t h e FA X Op t ion s bu t ton.
US IN G THE WIN DOWS ® -B ASE D BR OTH ER SM ART UI CONT ROL CEN TE R 15 - 1 15 Brother SmartUI Control Center The Bro ther Contro l Cen t er is a soft war e ut ility th at allo ws yo u t o qu i t e easi l y, w it h v ery few mo use c l icks, a c ces s t he mo st f requ entl y use d sc ann i n g ap pli cati ons .
15 - 2 USI NG THE W I N DOWS ® - BA SE D BRO THE R SMA RT UI C ONT ROL CE NT ER Auto Load th e Broth er Control Ce nte r The C ontro l Center i s i ni ti all y c onfi gu red t o auto matic al ly load eac h time Windo ws ® i s s tar ted. W hen the C o ntrol Cen ter i s lo aded t he Con trol Cen te r icon w ill ap pear in t he task bar .
US IN G THE WIN DOWS ® -B ASE D BR OTH ER SM ART UI CONT ROL CEN TE R 15 - 3 Brother Control Center features The Sma rtUI co ntrol ce nt e r g ives y o u th e ab ility to co n figu re the ha rdwar e Scan key on your MF C suc h as “S can to Fi l e”.
15 - 4 USI NG THE W I N DOWS ® - BA SE D BRO THE R SMA RT UI C ONT ROL CE NT ER Auto Co nfigur at ion Durin g the installation process th e Con tr ol Cente r checks your system t o determine the d efa ult a pplicatio ns for E-mail, word pro c ess i ng an d gra phi c s vi ew er /edit or .
US IN G THE WIN DOWS ® -B ASE D BR OTH ER SM ART UI CONT ROL CEN TE R 15 - 5 Hardware Section: Changing the Scan to button configuration When the S mar tU I C ontr ol C ente r i s di spl aye d, y ou ca n ac cess t he Har dw are S ecti on w indo w to r ec onfigu re the ( S can ) butt on on y our MFC.
15 - 6 USI NG THE W I N DOWS ® - BA SE D BRO THE R SMA RT UI C ONT ROL CE NT ER S can to E - ma il To c onfigur e the Sca n to E -m ai l featu re l eft- cl ic k on the Sc a n t o E- ma il but to n a nd the f ollowi n g scr e en will appe ar.
US IN G THE WIN DOWS ® -B ASE D BR OTH ER SM ART UI CONT ROL CEN TE R 15 - 7 Sc an t o File T o c onfig ure t h e S can to Fil e fea ture , lef t cl i ck on t he S can to Fi le bu t ton a nd the fol low i ng sc r een will appear . S elec t t he fi l e t ype f o r the sav ed image by s el ect in g fro m th e Fo rmat pu ll do wn l i st .
15 - 8 USI NG THE W I N DOWS ® - BA SE D BRO THE R SMA RT UI C ONT ROL CE NT ER S can to I mag e To c onfigur e the Sca n to Im age f eatur e lef t- c lick o n the Sc a n t o Image b ut ton and th e fol low i ng screen w ill a p pear .
US IN G THE WIN DOWS ® -B ASE D BR OTH ER SM ART UI CONT ROL CEN TE R 15 - 9 T o c h ange t he d ef ault s etti ng o f th e sc a n, cl i ck on t he S can S et ting s tab . Y ou ca n set th e C olor Mode to B l ac k & Wh it e, 8- bi t Gray or 24 -bi t Colo r .
15 - 10 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER S can to O C R To c onfigu re t he S c an to OC R f eat ur e l eft- c li ck on the S can t o OCR bu tton a nd the f o ll owi n g scr een will appea r. Y ou h ave th e ab ility to chang e the conf igur ati on, wh ic h inc lude s the de sti nati on appli cat io ns .
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 11 Y ou h ave the opti on to sen d y our s can as a diff er ent fi le ty pe. Y ou can sel ect the appl ic at i o n fro m the Fil e T y pe wi ndo w a cc ordin g to you r nee ds.
15 - 12 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER Software Section The S oftw ar e Sect io n co nt ains four g roup s of sc an to but tons . Ea ch sect ion h as a n umbe r of d if f eren t butt ons w hi ch a re pr edefi n ed for the m ost fr equen tl y us ed a ppli cati on s.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 13 Sc an *1 S can t o F ile —enable s y o u t o s can di rect ly to a di sk fi le.
15 - 14 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER Fax Se nd a Fax ( Br other PC- FAX) — enable s y ou to sc an a p age o r docum ent a nd au tomat ica lly se nd th e i mage as a f ax from t he PC usi ng t he B roth er P C -FA X sof twar e.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 15 Scan to File T he S c an to File b utt on all ow s you t o s can a n i ma ge and s ave i t i n a spe cif ic f i le ty pe to any d ir ector y on y ou r har d di sk . T his all ow s you to easi ly arch ive y our paper doc u ments.
15 - 16 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER To c hange t he co nfi gur ation c l ic k on the C on fi gura tion t ab . Se lec t the fi l e ty pe f or the sa v ed ima ge b y s elec ti ng from the For mat pull dow n li st .
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 17 Scan to E-mail T he Sca n to E -mai l i s autom atic al ly confi gu red to y o ur defa ult E- mail ap pl i cat ion.
15 - 18 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER To cha nge the fi l e t y pe of the a ttac hme nt cl i ck t he Lin k Pr ef ere nces butto n to set up link s. C he c k the C on ver t at tach me nt t o sp ecif ied file typ e box a nd th en sel ect the ap prop riate f i l e ty pe fr om th e pull down l i st.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 19 File a t tac hm ent s Ite ms ar e mai le d as fi l e att ach me nt s us ing the f il e t yp e you hav e select ed. Conv e rt att ac hme nt s to s p eci fi ed fi l e t y p e —Click th is ch eck box if you w ant to change the f ile type of attach ments.
15 - 20 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER S c a nner sett ings Yo u have the a bi lit y to chan ge t h e s cann er s ett in gs us ed to cre ate the f i l e at tachm ents . C l ic k on the S c an Set ti ngs tab and se lec t the appr opri a te s etti n gs.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 21 Scan to OCR (Word Processing program) S can to O CR conver ts th e gr aphi c page i mag e d ata to te xt whi ch c an be edi ted by any w o rd pr ocess or pro gram .
15 - 22 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER To c hange t he p rogr am l i nk p refer ences cl ic k t h e Li nk P re f eren ces butto n. F ile T yp e —F ro m th e pull- down list , selec t the file fo rmat y ou want to use fo r doc u ment s.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 23 Scan to Graphics application (example: Microsoft Paint) T he S c an to Grap hic s Ap pl i cati on a l lo ws yo u to sc a n an im age so you can ed i t the i m age.
15 - 24 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER To c hange t he d esti nati on appli c atio n s elec t th e app ropr iat e ap plica tion fr o m t he Ap p li cation pull d own list. To ch ange t he ot her co nfi gur ation op t ions cl ic k t he Li nk P refer ences butto n.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 25 Cop y T he c o py bu ttons ca n be cus to miz ed t o all ow you to tak e advan tage of the fe ature s buil t i nto the B rot her p ri nter driv er s to d o adv an c ed cop y f unct ion s suc h as n-i n-1 pri nt i n g.
15 - 26 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER Se lec t the numb er of Pa ges P er S hee t f rom the Scal ing s ele cti ons. As an ex am pl e to conf igur e the s ecti on C o py butt on t o c opy t wo page s to on e you m us t sel ect 2 i n 1.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 27 Fax setting (PC-Fax using the Brother Fax Driver) T he MF C i ncl udes a PC- Fax d ri ver, wh ic h al low s any Wind ow s A ppli c ati on to sen d a F ax as si mp ly as pri n ti ng a d ocume nt .
15 - 28 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER FAX se ttings Br othe r P C-FA X To c hange t he d riv er se tti ngs, cl ic k on the S etu p butt on. S el ect th e Pa per S i ze , P ape r S ourc e . If you need m ore cus tomi zed set up, cl ick on th e Opti on s butto n.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 29 Sel ect th e P aper Size , Ori enta ti on ( Port rait o r La ndsc ape ) and Res olu ti on (2 00x200 dpi or 200x1 00 dp i ), and cl ic k OK . T o ret urn to t he f actory defaul t set tings , c l ic k t h e Defaul t button .
15 - 30 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER Custom: User-defined button s The re ar e up to thr ee Cus to m bu ttons o n the B ro ther Sm artU I Contr ol C ente r. ( NO TE : Th e nu mber of Cus tom butto ns de pends on whi ch B rot h er m odel you purc h ased.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 31 2 . Se lec t C onfi gura tion for th e S can Type . T o c onfig ure t h e s can oper ati on cl i ck on the Con fi gura tio n Ta b. Depe ndi ng upon wh ich Sca n Typ e butt on you s elec ted you will see a d i ff ere nt C onfigu rati on Tab list of set t i n gs.
15 - 32 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER File : Se lec t the f ile form at f r om t h e Fo rmat pul l down l i st . You can e ith er send the fi l e to the d efaul t Pap erP ort direc tor y or sel ec t your ow n desti na ti on dir ect ory by s el ecti ng Other Folde r.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 33 OCR: S elec t the des ti nat io n word p roc ess ing appl i cati on prog ram fr om th e pul l d own list. Cl i ck on Link Pr efer ences and sel ec t the dest ina ti on A pp licat io n fr om the scroll me nu on the le ft.
15 - 34 USI NG T HE WI NDO WS ® - BAS ED BR OTH ER SM ART UI C ONT ROL C ENT ER E - ma il: Se lec t the d es ti nati on E -m ai l appl i cat io n prog ram f rom th e pul l down list. C l i c k on t h e Lin k P ref ere nce s butt on to co nfi gur e the Sen d To E- mail op ti ons.
US I NG THE WI N DOWS ® - BA SE D B ROT HE R S MAR TUI CON TRO L CEN TE R 15 - 35 3. Selec t Scan Se ttin g s . Y ou ca n sel ec t th e sc ann er set ti ngs fr om ea c h of th e S c an T y pe op t ions for the C ustom butt o ns .
USING MFC REMOTE SETUP 16 - 1 16 MFC Remote Setup T he MF C R emot e Se t up a ppli cat ion l e ts you s e t up you r MF C by usi ng the e ase an d s pee d of p rogr ammi n g on yo ur P C . W hen y o u acce s s thi s appl ic ati o n, th e se tt ings on your MFC wi ll be downl oa ded to your PC and d is play ed on you r com pute r sc re en.
16 - 2 USING MFC REMOT E SETUP Pri n t bu tto n The Pr i nt butt on pr i nts the sel ect ed it ems on the M FC. Y ou c a nnot print t he M FC Remo t e S etup change s unti l y ou click t he Ap p ly butto n to u pl oad t he ne w dat a t o the M FC. T hen yo u can c l ic k th e Pr i n t butt on to get an up- to-da te pr in tout.
USING BROTHER PC-FAX SOFTWARE 17 - 1 17 PC-FAX sending T he B roth er P C -F AX feat ure l e ts you s en d a fi le f rom your P C . Y ou can c reate a fi le i n any app lica ti on o n yo ur PC, and then sen d it as a PC- FA X. You can e v e n atta c h a co ver pa ge no te.
17 - 2 USING BROTHER PC- FAX SOFTWARE S e tt in g up us er i nfo r ma ti on 1 F rom the St a rt m enu, se l ect Prog r am s , Br oth e r , Br o t her M F L- Pr o S ui t e , and t hen s e l e c t PC -F AX S e tu p .
USING BROTHER PC-FAX SOFTWARE 17 - 3 Se nd i ng se tup F rom the B r ot her P C -F A X S etu p dial og bo x, cl i ck t he Se n din g t ab to dis play the sc reen below . T he i ncl ude head er o ption s en ds an addi ti on al page of i nfo rmati o n alon g w it h fax or E -m ai l data wh ich c ontai n s us er and s ub jec t inf o rmat io n.
17 - 4 USING BROTHER PC- FAX SOFTWARE Out si de li ne a cc ess If you ne ed t o ent er a num ber t o a c ces s an outs i d e lin e, ente r i t here. This i s so meti me s requ i red b y a l ocal P B X t elephon e system (fo r exam ple, if you must d i a l 9, t o get an outsi de l i n e in y ou r offi ce ).
USING BROTHER PC-FAX SOFTWARE 17 - 5 Use r in terf ace In the Send in g tab , s elect use r i nte rface. Y ou ca n choos e the S im ple Style or the Facs imile St yle .
17 - 6 USING BROTHER PC- FAX SOFTWARE Speed-Dial setup From the Br oth e r PC- FA X Set u p di al og b o x , cl i c k th e S pee d D ial tab. (To us e thi s f eat ur e y ou m ust s elec t the F acsi mile S t yle use r inter fac e.) Yo u can re gi ster a M embe r or Gr oup on e ach of t he t en Speed- Dia l butto ns.
USING BROTHER PC-FAX SOFTWARE 17 - 7 The Addre ss B ook F rom the St a rt m enu, se l ect Prog r am s , Br oth e r , Br o t her M F L- Pr o S ui t e , and t hen c li ck PC-F AX Addr e ss Bo o k .
17 - 8 USING BROTHER PC- FAX SOFTWARE S e tt in g up a Memb er in t he Ad dr es s Book In th e Bro the r Ad dr ess B o ok d i a log bo x you can add, edi t an d delete s tore d i nfor matio n of Me mber s and Group s. 1 In the A ddr ess B ook di alo g box , cl i ck t h e ic on to ad d a Me mber .
USING BROTHER PC-FAX SOFTWARE 17 - 9 Set ting up a Gr oup for Broa dcast i ng If y o u of te n send the s a me P C -FAX to se ve ral M ember s, y ou can com bine t h em in a Grou p. 1 I n the Br ot her A dd re ss B oo k di alog box , cl i ck t h e ic on to cr eate a Gro up.
17 - 10 USING BROTHER PC -FAX SOFTWARE Ed it in g M em b e r i n f or m a t i o n 1 S elec t th e Mem ber or Gr oup yo u want t o edit . 2 Click th e edit ic o n. 3 Chan ge th e Mem ber or Gr oup i nf orma ti on. 4 Click OK to sa ve your c hang es. De l e ting a M ember or G roup 1 S elec t th e Mem ber or Gr oup y o u want t o delet e.
USING BROTHER PC-FAX SOFTWARE 17 - 11 4 Select OK to save the d ata. 5 T y pe t he na me of the fi le, and th en sel ect Sa v e ..
17 - 12 USING BROTHER PC -FAX SOFTWARE Imp orting to the Address B ook Y o u can im port A SC II te xt files (* . csv) or V ca rds ( ele ctro nic business car d s) into your Address Book. To imp ort an ASCII text file : 1 F rom the A ddr ess B ook s elec t File , poi nt to Import , a nd the n click Te xt .
USING BROTHER PC-FAX SOFTWARE 17 - 13 5 T y pe t he na me of the fi le, and th en sel ect Open . Set ting up a Cov er Page F rom the P C -FA X dial og box c l ic k t o acce ss t h e P C - Fax C o ver pa ge s etu p sc ree n. ( See Se ndi ng a f il e as a PC-F AX us ing the F acsimile st yle o n page 17- 15.
17 - 14 USING BROTHER PC -FAX SOFTWARE Y o u can en t er i n fo rma ti o n in ea ch f ie ld To Fr om Co mme n t Type the co mmen t y ou wan t to a dd to the c ove r pag e. Se lect C o ver P age Form Se le ct t he c ov er p age f orma t you w an t t o use .
USING BROTHER PC-FAX SOFTWARE 17 - 15 Send ing a fi le a s a PC-FA X usin g t he Facsi mile st yl e 1 Cr eate a f ile i n W or d, Excel , Pa int , D r aw or any othe r a ppl ic ati on o n y our P C .
17 - 16 USING BROTHER PC -FAX SOFTWARE 4 E nter the f ax num ber u si ng any of the fol low i ng m et hod s : ■ Us ing t he di al p ad en ter th e num ber. ■ Cl i ck any o f the 1 0 S pee d-Dial butto ns. ■ Click th e Ad dr ess Bo ok b utt on, and th en sel ec t a Mem ber or G rou p f ro m the Ad dres s B ook .
USING BROTHER PC-FAX SOFTWARE 17 - 17 3 Select Brot he r P C -FA X as y o ur pr i nter, and t hen c l ic k OK . The FAX Se ndi n g dia log box will ap p ear : 4 I n the To: fiel d, typ e the fax nu mber of the recipien t. You can a l s o use th e A ddres s B oo k to sel ect d esti nati on fax num ber s by cl ic ki ng the To : but ton .
17 - 18 USING BROTHER PC -FAX SOFTWARE Setting up PC-FAX receiving (Wi nd ow s ® 9 5/9 8/9 8SE /M e/2 00 0 Pro fe ss i ona l a nd Wi nd ow s N T ® W S 4 .0 on ly) Running P C-FA X Re ceiving Fr om the St art m e nu, select Pro gr ams , Br ot her , B r ot he r M FL - P r o Su i t e and t h en sel e c t ‘ PC-F A X R e cei vin g ’.
USING BROTHER PC-FAX SOFTWARE 17 - 19 Vie win g n e w PC- FA X me ss ages Each ti m e you st art to receive a PC -FAX, the ic o n wi l l f las h blue and red. O nc e the fax ha s been recei ve d t he ic o n will rem a i n red. The red ico n will ch ange t o gr een on ce th e receiv ed fa x ha s be en re c ei ved.
17 - 20 USING BROTHER PC -FAX SOFTWARE Receiving a fax into the PC (Windows ® XP only) H o w t o re ce ive a fa x a uto ma t ica lly Be fore you c an st art recei vi ng fax es, pl e as e ins ta ll th e app ropr i ate Win dow s X P d riv er ( W in dow s X P I n-bo x dri v er or B rot her W i nd ow s XP dr iv er).
USING BROTHER PC-FAX SOFTWARE 17 - 21 4 S elect the Start, A ll Pr ogr am s, Accessories, Co mm u n ic at i o ns , Fa x , Fa x Co ns o le . I f you h av e no t confi gu red yo ur fa x conne ct ion, th e fol low i ng scr een w ill b e disp laye d.
17 - 22 USING BROTHER PC -FAX SOFTWARE 5 T he F ax Con fig ur atio n W izar d sta rts. Cl ick Next . 6 E nter the se nder i nform ation, and th en cl ic k N ext . 7 Se le ct Br oth er MF C- 8 42 0 or MF C- 8820 D i n t he Ple ase selec t th e f ax de vi ce pull- dow n li st.
USING BROTHER PC-FAX SOFTWARE 17 - 23 8 Ente r th e T ran sm i ttin g Su bscr ib er Iden tif icati on (TSI D) , and t hen cl ic k Next . 9 Ente r the Call ed Su bs crib er I den tif icati on (CSID ) , and then click Next . 10 S elec t if you pr i nt a re ce iv ed fa x or s ave i t i n a fol d er, an d the n click Next .
17 - 24 USING BROTHER PC -FAX SOFTWARE 11 Click Fin i sh . T he PC-FAX in sta llat ion is n ow co mp le te . When P C -F AX R ec eiv i ng is acti v e, you c an not run th e Remote Setu p utilit y. T o u se Re mo t e S etup, check of f Ena ble Rec eive in S t ep 7.
USING BROTHER PC-FAX SOFTWARE 17 - 25 Ho w to v i ew th e r e ce i ve d fa xe s F ax es tha t are rec eiv e d i nto th e P C will ap pear i n the Fax C on sol e. Click St a r t , po in t to A ll P r ograms , Acc esso rie s , Commu nic atio ns , Fa x , and then cl i ck Fa x C on s ol e to open the Fax Co n so l e .
USING YOUR MFC WITH A MACINTOSH ® 18 - 1 18 Setting up your USB-equipped Apple ® Macintosh ® T he fea ture s suppor ted b y t he M FC will depe nd on the o perat in g system you a re u sin g. The chart below sh ows which fe a ture s ar e sup porte d.
18 - 2 USING YOUR MFC W ITH A MACINTOSH ® Using the Brother printer driver with your Apple ® Macintosh ® (Mac OS ® 8.6-9.2) To selec t a P r i nt er: 1 Ope n the C hoo s er f r om t h e A p pl e m e nu . 2 Click t he B ro the r Las e r ic on . On t he right si de of th e Ch oo ser wi ndo w , click t he pr i n ter yo u w ant to pri n t to.
USING YOUR MFC WITH A MACINTOSH ® 18 - 3 To pr i nt a do c um e n t : 1 F rom t h e a ppl ic ati on soft war e s uch as P rest o! ® Pa geMa nager ® , click F ile m enu a nd sel ect Pag e S et u p . Y ou can c ha nge th e se tti ngs fo r Pa p er Si z e , O rie n tat ion , and Scaling , and then click OK .
18 - 4 USING YOUR MFC W ITH A MACINTOSH ® Device Op tio ns allows you to se lect Du plex . A utom atic D uplex is o nly avai labl e with the M FC -8 820D an d MFC-8 820DN.
USING YOUR MFC WITH A MACINTOSH ® 18 - 5 Using the Brother Printer Driver with Your Apple ® Macintosh ® (Mac OS ® X) Cho o sing page s et u p o ptions 1 F rom app licat io n s oftw ar e s uch as P resto! ® P ageM anage r ® , click th e Fil e menu and select Pa ge Se t u p .
18 - 6 USING YOUR MFC W ITH A MACINTOSH ® Sp ec if i c se tt in g s S e t the Me di a Ty pe , Res ol ution , T one r S a ve , and ot her s etti ngs. P r ess Co pies & Pages to s elec t set t i n gs y ou wa nt t o ch ange . D upl e x A utom atic D uplex is o nly avai labl e with the M FC -8 820D an d MFC-8 820DN.
USING YOUR MFC WITH A MACINTOSH ® 18 - 7 P rin ter set tin gs.
18 - 8 USING YOUR MFC W ITH A MACINTOSH ® Using the PS driver with your Apple ® Macintosh ® For Ma c OS ® 8. 6 t o 9 . 2 us er s 1 F or Mac O S ® 8.6 t o 9. 04 U ser s: Ope n the A ppl e Ex tr as folde r. Op en the Appl e La ser Wr iter So ftw a re fo lde r.
USING YOUR MFC WITH A MACINTOSH ® 18 - 9 2 O pen th e Desk top Prin ter Utilit y i con. 3 Select Pr i nt e r (U SB ) , and then c li c k OK ..
18 - 10 USING YOUR MFC W ITH A MACINTOSH ® 4 Click Ch an ge. .. i n t h e Po s t Sc r i pt TM Prin te r De scr ipti o n ( PPD ) file . Select B r oth er MFC- 8820 D , and th en cl i ck S el ect . 5 Click Ch an ge. .. in the US B Pr i nt er Sele c ti on .
USING YOUR MFC WITH A MACINTOSH ® 18 - 11 6 Click Cr eate . .. . 7 E nte r y ou r MF C name (MF C -882 0D ), an d the n c l ic k Sa ve . 8 Select Quit from the F ile m enu.
18 - 12 USING YOUR MFC W ITH A MACINTOSH ® 10 Select Set De fau lt P rin ter fr om the Pr i n ti ng men u. For Ma c OS ® X u s er s Yo u nee d to ins t al l t he P S driv er usi ng t he fol low i ng ins truc tio ns .
USING YOUR MFC WITH A MACINTOSH ® 18 - 13 2 O pen th e Utili ties f ol der. 3 O pen th e Pr int Ce nte r icon. 4 Click Ad d Pri nter… ..
18 - 14 USING YOUR MFC W ITH A MACINTOSH ® 5 Select USB . 6 Select M FC-88 20D , an d then cl i ck Ad d . 7 Select Qu it P r inter Cen ter fr o m the Pr i nt C e nt er menu.
USING YOUR MFC WITH A MACINTOSH ® 18 - 15 Sending a fax from your Macintosh ® application For Ma c OS ® 8 .6- 9. 2 u s er s Y ou ca n send a fax d i r ectl y fro m a M aci ntosh ® app l i ca ti on by d oi ng th e follo wing : 1 Cr eate a docu ment i n a Ma c in tos h ap pli c ation.
18 - 16 USING YOUR MFC W ITH A MACINTOSH ® 4 Click S e nd Fax . T he S end Fa x dial og box ap pear s: T he Se n d F a x di alog box has tw o l is t box es. T he lef t bo x sh ows all the pre vio us ly S to re d Fax Num ber s and the r ig ht box s how s the D esti nati on F ax Numb er s as you select them.
USING YOUR MFC WITH A MACINTOSH ® 18 - 17 For Ma c OS ® X user s Y ou ca n send a fax d i r ectl y fro m a M aci ntosh ® app l i ca ti on by d oi ng th e follo wing : 1 Cr eate a docu ment i n a Ma c in tos h ap pli c ation. 2 T o send a fa x, select Prin t from the F ile me nu.
18 - 18 USING YOUR MFC W ITH A MACINTOSH ® 4 Select F acsi m ile f rom the Ou tput p ul l -down menu. 5 T o add ress the fax, typ e a fa x number in the In pu t Fa x Nu mbe r s b ox, an d the c l ic k Pr in t . If y o u want t o send a fax t o mor e tha n one numb er, cl i ck Add aft er enter in g t h e f ir s t fax num ber.
USING YOUR MFC WITH A MACINTOSH ® 18 - 19 Dr ag a v Car d fro m th e M ac O S ® X A d dr ess Book a ppl icati on 1 Click Ad d r e ss Bo ok bu tt on. 2 Dr ag a vCa rd fr om th e Mac OS ® X Ad dr ess B o ok appli cat ion t o the De stin ati o n F ax N u mb ers file d.
18 - 20 USING YOUR MFC W ITH A MACINTOSH ® When y ou cho ose wo rk f ax or ho me fax from t he S to red Fa x Nu mbe r s p ull -dow n l is t, onl y t he f ax nu mber store d i n the Ma c OS ® X A d dr es s Boo k for the sele cted ca te g or y will be use d.
USING YOUR MFC WITH A MACINTOSH ® 18 - 21 Using the Brother TWAIN scanner driver with your Macintosh ® T he B roth er M FC s oftw ar e inc l ude s a T W A IN S canne r dr ive r for Ma ci ntosh ® . Yo u can us e this M aci ntosh ® TW A IN S c a nner dri ver wi th a ny appl i cat io ns tha t suppo rt the TWA IN s peci fi cati on s.
18 - 22 USING YOUR MFC W ITH A MACINTOSH ® S c a nning an im age i nt o your Mac i nt osh ® Yo u can s ca n a w ho le page — OR — sc an a port io n af te r pr escanni ng the d oc ume nt. Sc anni ng a who le pa ge 1 P lac e th e ori gin al face u p i n the ADF , or f ace do w n on t he scan ner g l a ss.
USING YOUR MFC WITH A MACINTOSH ® 18 - 23 Pr eScanni ng a n i ma ge P reS cann i n g a l l o ws you to sc an an image qu ickl y at a low res o l u t ion. A thu m bn ail ve rsion will a ppear in th e S can nin g Ar ea . T his is on ly a pr ev iew of t he i mage, so y ou can s ee how i t will look.
18 - 24 USING YOUR MFC W ITH A MACINTOSH ® S e tt in gs in the Sc anner w indow Im a g e Reso lutio n Fr om t he Resoluti on po p-up men u c ho ose t he s ca nni ng resol u tion. Hi gher reso lu ti ons u s e mo re m emo ry an d tr ansf er t ime, but prod uce a fine r s cann ed i ma ge.
USING YOUR MFC WITH A MACINTOSH ® 18 - 25 Co l or Ty pe Bla ck & W h ite — S et the i m age Type t o B la ck and White for text or li ne ar t. Fo r pho togra phic i mag es, s et the im age typ e t o Gr ay (E rror diff u si on) o r Tr ue Gr ay.
18 - 26 USING YOUR MFC W ITH A MACINTOSH ® Sc anni ng A r e a S e t the Si z e to one of t h e foll ow ing: ■ Lette r (8 .5 × 11 i nc hes) ■ A4 ( 2 1 0 × 297 mm) ■ Lega l (8 1 /2 × 14 in.) ■ A5 ( 1 4 8 × 210 mm) ■ B5 ( 1 8 2 × 257 mm) ■ Exe c uti ve (7 .
USING YOUR MFC WITH A MACINTOSH ® 18 - 27 A dju s ti ng the Im a ge Brightn es s Adj ust th e B ri g ht nes s sett ing to ge t t he b est i mag e. T he B roth er T WAIN S c anner driv er offers 1 00 B ri ghtn es s l eve ls (- 50 to 50 ). Th e de f ault val u e is 0, r epre senti ng a n ‘av er age’ s et ti ng.
18 - 28 USING YOUR MFC W ITH A MACINTOSH ® Using Presto! ® PageManager ® Pr e s t o ! ® P a geMa nage r ® i s ap pl ic ati on so ft ware f or m anagi n g the docum ents in your c omp uter .
USING YOUR MFC WITH A MACINTOSH ® 18 - 29 Syst em re quire ments ■ P owerP C pr oces so r ■ S ys tem 8.6, 9X , 1 0. 1, o r gr eater ■ CD-RO M d r ive ■ Har d di sk dr ive w i th at l ea st 120 MB of fr ee dis k s p ace Reco mmen ded : ■ 25 6 c ol or or hi g her vi d eo ad apter .
18 - 30 USING YOUR MFC W ITH A MACINTOSH ® MFC Remot e Se tup (Mac OS ® X) The MF C R em ote Se tup appl ic ati o n all ow s you t o qui c kl y s e t up you r MF C b y tak i ng a dvantag e of t h e ease and spe ed of p rogr amm in g on your Maci ntos h ® .
USING YOUR MFC WITH A MACINTOSH ® 18 - 31 Ex p or t T hi s c omm and sa ves the c u rre nt conf ig urati o n se tti ng s to a f i l e . Im port T hi s c omm and r eads th e set tin gs from a fi le.
NE TW O R K S CA NN I NG ( WI N DOW S ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) 19 - 1 19 T o us e t he MF C as a N et wo rk S c anne r, the N C-9100 h N etw or k bo ard s hou l d be .
19 - 2 N ET WO RK SC AN NI N G (W IND OWS ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) Ri ght- cl ick Scan ner D e vice i c on an d sel ect p rope rti es t o vi ew the Net work S can ner P ro perti e s dial og b ox.
NE TW O R K S CA NN I NG ( WI N DOW S ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) 19 - 3 S ear ch from a list of a vail a ble d evic e Cl i ck Brow s e an d sel ect t he ap prop riat e d ev i ce y ou wa nt t o u se. Click OK . Click Ap p ly and then OK .
19 - 4 N ET WO RK SC AN NI N G (W IND OWS ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) Using the Scan key S can t o E - ma il (PC) When y ou sel ec t S can t o E-mai l ( PC) your o ri ginal will be sca nned and s ent di r ectl y t o th e P C you de sig nated on y ou r ne tw ork .
NE TW O R K S CA NN I NG ( WI N DOW S ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) 19 - 5 Sc an t o E- ma il (E- ma il s erv er) W hen y ou sel ec t Sca n to E -ma il (E -ma il serv e r) you c an sca n a bl ac k an d w hi te o r col or ori gina l and se nd i t di r ectl y t o a n E -mail ad dres s fr om t he M FC .
19 - 6 N ET WO RK SC AN NI N G (W IND OWS ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) S can to I mag e When y ou sel ect S can t o Ima ge y ou r orig i n al w i l l b e s cann ed an d sent di rect ly to th e P C you des igna ted on y o ur n etwork .
NE TW O R K S CA NN I NG ( WI N DOW S ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) 19 - 7 Sc an t o OCR W he n y o u s elect S c an to OC R yo ur ori gin al w i ll be s c ann ed a nd sent dire ct ly to the P C yo u des ign ated o n y o ur netw ork .
19 - 8 N ET WO RK SC AN NI N G (W IND OWS ® 98/98S E/ ME/ 2000 P R OF E SSIO N A L A N D XP ON LY ) S can to Fi l e W h en you s el e ct Sc an to Fi l e y ou c an s ca n a black a nd wh i te o r color ori gi n al a nd s en d it dire ctl y to a PC y ou d es igna te on yo ur ne t w ork.
BR OT H ER N E TWO R K P C - FAX SOF TW AR E 20 - 1 20 T o us e t he MF C as a N et wo rk P C-FA X , t he NC- 9100h Net work bo ard s hou l d be ins ta l l e d in t o t he MFC (MF C -882 0DN s tan dard ) and con fi gure d wi th TC P /IP and mai l ser ver s et ti ngs i f y ou use S c an to E- m ai l (E -m ai l s e rve r ).
20 - 2 B ROT H ER N ETW OR K PC -FAX SO FT W AR E 2 Check En a bl e box. T hi s s oftw a re can b e use d i n a netw ork envi ro nmen t an d wi th a loc all y con nect ed machi n e. It i s i m porta nt tha t when u s ed in a ne t work en vir onm ent the N etwork PC F ax is set to enab l e .
BR OT H ER N E TWO R K P C - FAX SOF TW AR E 20 - 3 Ext r a opt i on s i n Ad d res s Bo ok When t he E nab l e Netw ork P C-F AX op ti on i s s elec te d, th r ee ad di ti onal o ptions ap pear i n the addr ess boo k c ontac t w in dow . 1 I n the Add ress B ook d ial og bo x, cl ic k t he i con t o add a me m be r .
20 - 4 B ROT H ER N ETW OR K PC -FAX SO FT W AR E Ins t a lli n g Ne two rk P C - FA X Inser t t he CD - R OM supp lie d wi th y our B rothe r MF C , the i n s tal ler sc ree n w i ll a ut oma ti cal l y s tart.
BR OT H ER N E TWO R K P C - FAX SOF TW AR E 20 - 5 Us ing the B rothe r Ne twor k P C- FAX s oft w a re T he B roth er N etw o rk P C- FAX f eatur e all ow s you t o use your PC to sen d any a ppl i cati on or do cumen t f il e as a s tanda rd fa x.
20 - 6 B ROT H ER N ETW OR K PC -FAX SO FT W AR E 2 To se nd an E- ma il f r om Br oth e r Ne t w o rk P C - F A X y o u c a n e it h er en ter th e E -ma i l addr es s i n the To: fi el d or i n the d i spl ay f or F ac si mi le S t yl e usi ng the P C key boa rd o r sel ect t he me mber fr om t he A ddr es s B ook.
IMPORTANT INFORMATION 21 - 1 21 Sta ndard t elep hone a nd FCC Not ices Th ese n ot ice s ar e in ef fec t o n models sold and us ed o n l y in t h e U n i te d St at es .
21 - 2 IMPORTANT INFORM ATION If thi s e qui pme nt c au ses har m to t he t elep hone netw or k, the teleph one c o mpan y w i ll no ti fy you i n advanc e that tempo rary dis conti nu ance o f serv ic e may be requ ired. But if advan ce not ic e is n’t pra cti cal , the t elepho ne c om pany will notify th e c u stom e r as soon as pos si bl e.
IMPORTANT INFORMATION 21 - 3 WARNING T hi s MFC h as bee n c ert i f ie d to c o mpl y wi th F C C standa rds , w hic h ar e appl i ed t o t he USA only . A grou nded p l u g shoul d be plugged in to a g roun ded A C out le t afte r c heck ing the r ati ng o f the lo cal pow er sup pl y f or t he MF C to op erat e pro perl y a nd safe l y.
21 - 4 IMPORTANT INFORM ATION Im po r t a nt Chang es or m odi fi cat ion s not e xpres sl y a ppro v ed by B ro ther Indu stri es , Lt d. c ould v oid t he user’ s a uthor i ty t o op erate the equip ment.
IMPORTANT INFORMATION 21 - 5 S inc e rad i a ti on emitt ed insi de the eq uipmen t is com pl etel y conf in ed wi thi n p rotect ive housi ng s and ext ern al c over s, the l a s e r be am can not es ca pe fr om th e MF C during any ph ase of user o pera t ion.
21 - 6 IMPORTANT INFORM ATION Important safety instructions 1 Read al l of th ese i nstr uc tions . 2 Save th em fo r later ref erence . 3 F ol lo w al l warni n gs and in st ructi on s mar k ed on t he p rodu c t. 4 S wi tc h off befo re cl ea ni ng.
IMPORTANT INFORMATION 21 - 7 13 Wai t unti l pag es hav e exi ted th e MF C befor e pi ck ing them up. 14 Ne v er push obj ects of a ny k i nd int o th i s p rodu ct t hrou gh cabi n et sl o ts, s i nce th ey may touc h d anger ous vo lta ge po int s or short o ut p ar ts re sulting in th e r isk of f ire o r ele ctric sho ck.
21 - 8 IMPORTANT INFORM ATION Trademarks The B rothe r l og o i s a reg ist ered t ra demar k of Br other Ind ust ries , Ltd. Brot he r is a r egis tere d tra dema rk of B ro ther Indus tr ies , Ltd . Multi -F uncti o n Link i s a r egis ter ed tra dema rk of Br othe r Int er nat iona l Cor pora tion.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 1 22 Troubleshooting Error messa g es A s w i th any s ophis ti cat e d offi ce prod uc t, er rors may occ u r. If t hi s ha ppens, y our M FC iden t ifi es the prob l e m an d dis pl ays a n err or me ssage.
22 - 2 TROUBLESHOOTING A ND ROUTINE MAINTENANCE Ch eck Sc an Lo ck T he sc anner lock is lock e d. Rel ease th e scanner l o ck le ver, an d then press St o p/ Ex i t . Co mm. Er ro r P oo r ph one line qualit y ca used c ommu nicati on error. Try the ca l l a gain.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 3 O ut Of Mem ory You ca n’t s tor e dat a in th e mem ory. ( Fax s ending in pro cess) Pre ss St op and w a it unt il th e oth er o per a tions in p rogr ess fini sh and th en tr y aga i n . — OR — C l e ar t h e d a t a i n t h e m e mo r y .
22 - 4 TROUBLESHOOTING A ND ROUTINE MAINTENANCE Or iginal jams Ba sed u pon w h ere the o rigi nal i s j amme d, fol l ow the a ppro pri ate s et of inst r uctions to remove it. O r i gin a l is j a m med in the to p o f the AD F u nit. 1 T ak e o ut any p aper fr om the ADF that is not jam med.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 5 Or ig inal is jam m ed ins id e the ADF un it. 1 T ak e out any pape r f rom t he A DF th at i s not ja mmed . 2 L i ft the docum ent c ove r. 3 P ull t he j am med ori gi n al o ut to the r i g ht. 4 Cl os e the d ocume nt co ver.
22 - 6 TROUBLESHOOTING A ND ROUTINE MAINTENANCE Paper jams To c l e ar pa per j a ms, pl ea se f oll ow th e s teps in thi s sec ti on . WARNING Af ter y ou have ju st us ed the M FC, s om e par t s i nsi de th e MF C are extre mely hot.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 7 1 P ull th e pap er tr ay comp l etel y out of the MFC . 2 P ull th e j amm ed pa per u p and out o f the M FC. 3 P re s s t he co ver r el ease b utt on and t h en op en t h e fron t cov er . 4 P ull out the dr um uni t as sem bly .
22 - 8 TROUBLESHOOTING A ND ROUTINE MAINTENANCE WARNING To prev en t dam age t o the M FC cau s ed by s t ati c el ectr icity , do no t touch the e le ct rode s show n i n t he fo l l o w ing di agr am. 5 Ope n the back ou tput tr ay . P ul l t he j a mmed pape r ou t of th e fuse r un it .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 9 WARNING After you ha ve just use d the MFC, so me inte rnal p arts o f the M FC ar e ex tr emely HOT! W ai t fo r the MFC t o cool d ow n befo re yo u touc h the inter nal par ts of th e MF C. 6 O pen th e j am cl ea r cov er (fuse r cov er ).
22 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 P ush the l oc k l ever dow n a nd ta ke t he ton er ca rt ridg e ou t of the dr um un it a ssembl y . T a ke ou t the j amm ed pa per if th ere i s any ins ide t he d rum u ni t. 9 Put th e dru m unit assembly b ack i n th e MF C .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 11 Pap er i s j amm ed i n t h e d up l ex t ra y (Fo r M F C- 88 20D a nd MF C- 88 20D N) 1 P ull th e dup le x tray a nd pa per t ray ou t of t h e MF C . 2 P ull th e j amm ed pa per o ut of t he MF C. 3 P ut the du plex tra y and paper tray back i nto the M FC.
22 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE ■ T he Jam Duple x mess a ge app ears if y ou re move a sheet of pap er from the Fa c e Dow n Out pu t T ray a f ter onl y one s ide ha s pri nte d.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 13 If y ou are ha v i ng dif ficulty w it h your MFC If yo u thi nk the re is a pr obl em w it h the way you r fax es l o ok, mak e a cop y fi rst . If t he cop y l ook s go od, th e pro bl em i s p roba bly not y o ur MF C .
22 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE V ert i ca l blac k li nes when sen ding. If t he cop y you m ade s hows the same prob lem, yo ur sca nner i s dirty . (S ee Cleani ng the sc a nner on p age 2 2- 25 .) Han dli ng Inc o ming C alls M FC ‘ Hear s’ Vo i c e as CN G T one.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 15 P rin ter Diff icul ties Th e MF C does not pr int. Chec k th e foll owing : • The MFC is p l ugge d in an d the power sw i t ch tur ned O n. ( S ee the Quic k S etup Guide o n pag e 7 .) • The toner cart ridge and d rum unit a r e inst a l l e d pr oper ly.
22 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Sof tware D if ficultie s Can not per fo r m ‘ 2 in 1 o r 4 i n 1’ pr i nting. C hec k that t he pa per s i ze sett ing in the applic atio n and i n the pr inte r dr i ver a re th e same . Cannot print wh e n u sin g A dob e Il lust r ator.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 17 Prin t Qualit y Difficul ties P rinted page s are curled . Thin or t hick pape r be lo w the s t andard c an caus e this pr oblem. Make sure you sel ect the Paper Ty pe that sui ts the med i a type you use .
22 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Imp r o ving the print quali ty This s e cti on pr ovi des i nfo rma ti on on the fo llo w ing topi c s: E xam pl es o f po or p r in t qu a l it y Reco mmen dat ion Fa int Chec k the p rinter ’s envi ro nm en t.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 19 Whit e Spo ts o n b lack text and grap h ics at 9 4 mm (3 .7 in .) intervals Blac k S po t s at 94 mm (3 .7 in .) intervals If the prob lem i s no t solv ed a fter p rinting a few pa ges, th e dru m un i t may have glue fr om la bel s tock on the OP C drum surf ace.
22 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Blac k to ne r mar ks ac ross th e p age T he dr um uni t ma y be dama ged. P ut in a n ew dru m un i t. (See Re plac ing t h e d r um u ni t on pa ge 22 - 34 .) Ma ke s ure that y o u use pa per th at m e ets our spec ifi cati on s.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 21 Wrin kles or cr ease s Make sure that p aper is loade d pr oper l y . Chec k th e pap er typ e and qua l ity. (See A bou t pap er on page 2-1.) Tr y print i n g usi ng the st r aight -thr ough outpu t path .
22 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and shipping the MFC Whenev e r you trans p ort th e MF C, us e th e pac ki ng mate rial s tha t came with your machi ne . I f you do no t pack t he MF C corr ec tl y, y ou ma y vo i d your warr a nty.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 23 6 Re mov e the d rum uni t a nd t oner c artr idge as semb ly. Leav e the t oner c artr id ge ins ta l l e d in t he dru m unit. 7 P lac e the dr um u ni t and toner ca rtri d ge a s sembl y i nto t he plas ti c bag a nd s ea l t he b ag.
22 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE 10 P ack the drum un i t an d t oner car tri dge ass e mbly , tel epho ne lin e cor d, A C cord and p ri nted mater i als i n the ori gina l cart on as sho w n below : 11 Cl ose t he c ar ton an d tap e it shut.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 25 Routine maintenance Cle aning th e s ca nner T urn the M FC po w er sw i tc h off a nd l if t the d oc ume nt cov e r. C lean t he sca n ner g la s s and gl ass s tri p w i th dry c lot h and t he whi te fi l m wi th is opr opy l alc oh ol on a l i n t fre e cl oth.
22 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleani ng the p rint er Ca u ti on ■ Do not use i sopr opy l al c oh ol to r emov e dirt fr om th e cont rol pane l . I t ma y c rack th e pan el. ■ Do not use i sopr opy l al coh ol to c lea n t he l a s er sc a nner w in dow .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 27 Cle aning th e drum unit We reco mmen d pl aci ng the d rum u nit and t on er cart ri dge as se mbl y on a c l oth or lar ge di spo s able pa per to av oid s pil lin g and s catt er in g ton er.
22 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE Re pl a c ing t he ton er c a rtri dge The MFC ca n pr i n t up to 6,50 0 pag es us i ng a high y ie ld toner cartr i dge.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 29 How to re pl ace the tone r c a r t rid ge WARNING Jus t afte r you u se the MFC, some in terna l parts o f the m a chin e will be ex tre mely HOT ! So , neve r tou c h the sh aded part s show n in t he illust ration .
22 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE 2 Hol d do wn t he l ock l ever on t he right a nd pull the t o ner car tri dge ou t of th e dru m unit . Ca u ti on Handl e t he ton er c a rtri dg e care f ull y . If t o ner sc a tters o n your han ds or clo thes, i mm ediate ly w ip e it off o r w ash it w ith cold wate r.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 31 3 Un pac k the new tone r c artri d ge. Pla ce t he used t one r cartr id ge in to t he alumi nu m bag and di s card i t acc ordi n g to loc a l r egul a ti ons. Ca u ti on ■ Wai t t o unpa c k the to ner ca rt ridg e unt il im medi at el y befor e y ou ins ta ll it in t he MF C .
22 - 32 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Rem ove t he pro t ective cover. 6 Inse rt the new t one r cartr i dge i n th e dru m unit un til it c li cks i nto plac e . If y ou put i t i n pr operl y , th e l ock l e ver will lift autom atic a l ly.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 33 8 Re in st all the dr um uni t a nd tone r c art ridge a s sembl y and c lo se t he fr ont cov e r..
22 - 34 TROUBLESHOOTING AND ROUTINE MAINTENANCE Re pl a c i ng t he drum unit The MFC u s es a d rum u ni t to c r eat e print im ages o n pap er. If the LCD show s Ch ange D rum S oon , th e dr um un it is near the e nd of its l ife and i t i s t ime t o pur c hase a new on e.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 35 F ollo w th ese s tep s to rep lace the dr um un it: 1 P re s s t he co ver r el ease b utt on and t h en op en t h e fron t cov er . 2 Re mov e th e old dru m uni t an d toner cart r i dge as se mbl y. P l a ce it on a d rop clo th or di spos ab le pape r to av oid s catt eri ng toner .
22 - 36 TROUBLESHOOTING AND ROUTINE MAINTENANCE 3 Hol d do wn t he l ock l ever on t he right a nd pull the t o ner car tri dge ou t o f t he dr um uni t. ( See R e plac i ng the to ner car tri dge o n page 22 -28 . ) 4 Wai t t o unpack t he ne w drum uni t u nti l i mmed i atel y bef ore ins ta l l ing i t.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 37 Che c king the dr um li fe Y ou ca n see t he pe rcent age o f the drum ’s life that rema i ns av ail ab le . 1 Pre ss Me nu , 2 , 0 , 2 . 2 F or fi v e s econd s , the LCD shows t he ava ila bl e per centag e of d rum life.
OPTIONAL ACCESSORIES 23 - 1 23 Memory board T he m emor y boar d is i nsta l le d on the main c o ntrol ler boa rd i nsi d e the MF C . W hen yo u add the o pt ional m emor y boa rd, i t i ncr eases the pe rfor mance for b oth c op ie r an d pri n ter op erat io ns .
23 - 2 OPTIONAL ACCESSORIE S Ins t alli n g the op t i o na l memo ry b oa rd WARNING ■ DO N OT to uc h th e surf a ce of t he ma in boar d wi thi n 1 5 mi nu tes after tur ni ng off the p ow er. ■ Be fore ins ta l l ing th e o pti onal mem ory boar d, mak e sur e th ere ar e no fa xes in the mem ory.
OPTIONAL ACCESSORIES 23 - 3 WARNING DIMM boar ds c an be da mage d by eve n a s m all amou nt of s t ati c elec t ric i ty. D o no t t ouch the m emor y ch ips or t he b oard surfa c e. Wear a n antis ta tic wr ist str ap w hen yo u i nst all or re move t h e boar d.
23 - 4 OPTIONAL ACCESSORIE S WARNING If the St at us LE D tur ns R ed fo r a S er v i ce Er ror , pleas e cal l Br other Cus tome r S ervi c e at: 1- 800- 284- 4329 (i n US A) or 1 -877 -B ROT H ER (in C an ada) .
OPTIONAL ACCESSORIES 23 - 5 Bef ore s t artin g ins t a lla tion B e car eful when hand l i n g the N C - 9100 h. Th ere a re m any de l ic a te elec t ronic com pone nts t ha t are sus cepti bl e to da mage from s tati c elec t ric it y. To avoi d suc h dam age, u s e the fol low i ng pr ec auti o ns when hand l i n g the boar d.
23 - 6 OPTIONAL ACCESSORIE S WARNING Turn the MFC p ower switch off, be fore in sta ll i ng (o r re movi ng) the NC -9100 h boa rd. 2 Rem ove t he si de cov e r. Loo sen th e tw o s cre ws , and then re move the me tal s hi eld p l ate. 3 Lo os en the tw o s crew s, and th en rem ov e the met al cove r pl ate.
OPTIONAL ACCESSORIES 23 - 7 4 P lug the N C -910 0h in to c o nnect o r P 1 l oc ated on the ma in bo ard a s sho wn in the illus tration (pre ss f i r mly ) and s ecu r e t he NC - 9100h w it h the tw o sc rews . 5 P ut the m etal shi eld pl ate b ack on a nd sec u re it w i th t he tw o scr ews.
23 - 8 OPTIONAL ACCESSORIE S S t ep 2 : Connect i ng the N C-9 100h to an Un shie lded Twist e d Pa i r 10 BAS E-T or 10 0B A S E- T X E t h e r n et N et w or k To c onne c t the N C -910 0h t o a 1 0B ASE -T or 1 00B ASE -TX N e tw o rk, you m ust h av e an Uns hiel de d T wist Pa ir Cabl e.
OPTIONAL ACCESSORIES 23 - 9 Act ive L ED is yello w: Th e A ctive L ED w ill blin k if th e p rin t s e rv er i s re c ei v i n g o r t ra nsm i tt ing da ta .
GLOSSARY G - 1 G A D F ( A uto mat i c D o c um e nt Fee de r ) T he or igi nal can b e pl aced i n t he A DF an d sc ann ed on e pag e at a time au t omat i ca l l y. Au t o Di al Lis t A li s ti ng o f nam es an d nu mber s st ore d in One-T ouch a nd S pee d-Di al me mory, in num eric al or der.
G - 2 GLOSSARY C odi ng Me th od Met hod of c od ing t he inf orma t ion c onta in ed in t he or i gi nal . A l l f ax ma c hines m ust us e a mi nimu m s tan dard of Mo di fi ed H uff man ( MH ).
GLOSSARY G - 3 E xt e nsi o n p ho ne A tel e phone on th e fax n umbe r tha t i s pl ugge d in to a separ a te wa ll jac k. E xt e rn al ph on e A TA D ( tel eph one a nsw ering dev ic e) or tel ep hone t hat i s pl u gged i n to the EXT j a ck of you r MF C .
G - 4 GLOSSARY Man ual fax W h en you li ft th e ha ndset of y ou r e xt erna l tel eph one or pr es s Hook so yo u can h ear t he re c ei vi ng fax mac hi ne answ er be f ore you pr ess S tart t o begi n tran smi ss ion. M e nu mo de Progr amm i ng mode for ch angi ng you r MFC’ s s etti ngs.
GLOSSARY G - 5 Rem ote A cces s C od e Y our own f our -di gi t code t h at all ow s y ou to ca l l and a cce ss your MFC fr om a rem ote l oca t i o n. Reso lut ion Th e num ber o f vert i c a l and h oriz onta l lin es per i nc h. S ee : St andar d, F in e, S uper Fine and P ho to.
G - 6 GLOSSARY T ra n sm i s si o n Th e pro ces s of se ndi ng fa xes over the p hone lin es fr om you r MF C to the rece i vin g fax m achine. Tr a ns mis s i on Ve ri f ic ati on Re por t A li sti ng for each tran smi ss i on, tha t shows i ts d ate, tim e and numb er.
SPECIFICATIONS S - 1 S Product description T he MF C-842 0, MF C-882 0D and MFC- 8820DN ar e 5 i n 1 Mu lti -Fun cti on C ente rs: P rinter , C opi er , Co lor S c anne r, Fa x, and P C F ax (vi a yo ur P C ). T he M FC-88 20D i ncl ude s D upl ex P ri nti ng .
S - 2 SPECIFICATIONS Print media Copy General (continued) Temperature Operating: Storage: 50 - 90.5 °F (10 - 32.5 °C ) 32 - 104 °F (0 - 40 °C ) Humidity Operating: Storage: 20 to 80% (without cond.
SPECIFICATIONS S - 3 Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JBIG Modem Speed 33600-2400 bps Automatic Fallback Original Size ADF Width: 5.8" to 8.5" (148 mm to 216 mm) ADF Height: 5.8" to 14.0" (148 mm to 356 mm) Scanner Width: Max.
S - 4 SPECIFICATIONS Scanner Color/Monochrome Color/Monochrome TWAIN Compliant Ye s ( Wi ndows ® 95/98 /98SE / Me/2 000 P rof es sional an d Win dows NT ® Wo rkst a tion Ve rsion 4.
SPECIFICATIONS S - 5 Printer Interfaces Emulation PCL6 (Brother Printing System for Windows ® emulation mode of HP LaserJet) and BR-Script (PostScript ® ) Level 3 Printer Driver Windows ® 95/98/98SE/Me/2000 Professional/XP and Windows NT ® Workstation Version 4.
S - 6 SPECIFICATIONS Computer requirements Min imu m S ys tem Req u ir em ent s Co mpute r Plat form & Ope ra t ing S yst em Ve rsion P ro ce ssor Mi n i mum S p eed Mi n i m u m RAM Re co m m- e .
SPECIFICATIONS S - 7 Consumable items Toner Cartridge Life Expectancy TN-530: Standard Toner Cartridge - Up to 3,300* pages TN-560: High Yield Toner Cartridge - Up to 6,500* pages *(wh en pri nting lett er siz e or A4 pa per at 5% p rint cov erage ) Toner life expectancy will vary depending upon the type of average print job.
S - 8 SPECIFICATIONS Network (LAN) board (NC-9100h) MFC-8420 (Option) MFC-8820D (Option) MFC-8820DN (Standard) When you add the optional Netw ork (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Ne twork Scanner, Network Printer and Network Management software operations for small workgroups.
INDEX I - 1 Index T he i tem s i n the upper case r epre sent L C D m ess ages. A acce s s c odes, s t ori ng and d i aling ... ......... .......... ......... . 7- 7 acce s sories an d supp li e s ... .....i i A DF ( Auto mati c D ocu ment F eed er) .
I - 2 INDEX cust om t eleph one fe at ur es 1-22 D Date a nd Tim e ........ .......... .. 4-1 Del ayed B atch Tr ansmi ss ion .... ......... ......... ......... .......... 6-20 Delayed F ax .. ......... .......... 6-19 dial i ng a pa use ....... .....
INDEX I - 3 fr om AD F ... .......... ......... . 6- 1 fr om m emory (du a l access) ......... ......... .......... ......... . 6- 8 fr om scan ner g l ass ....... . 6- 3 lega l siz e fr om sc ann er glas s ......... ......... .......... ......... . 6- 4 ma nual tr ans miss ion .
I - 4 INDEX Pa perP or t ® accessing .... ......... .......... 13-2 expor ting ..... ......... ........ 1 3-23 impor ting ..... ......... ........ 1 3-22 PC F AX ( For Wind ows ® ) .. 17-1 rece i ving ..... ......... ........ 1 7-18 sendi n g addr es s boo k .
INDEX I - 5 S Safety Instruct i o ns .... ...vii , 21- 6 Sc anne r La mp . .......... ........ 4- 10 Sc anne r Lo c k .. .......... ...... 22- 22 Sc annin g into P C ...... ........ 13- 3 S canS oft ® Pa perP or t ® .. 13- 19 S cans of t ® T ex tBr idge ® OCR .
REMOTE RETRIEVAL ACCESS CARD R - 1 Re mo te R etr ie v a l Ac ce ss car d If y o u plan to re c eiv e fax m essage s w hile aw ay f r om y ou r MF C , carryin g t he Re mo te Retrieva l A ccess Car d p rin ted be low will serve as a conv eni en t r emi nde r o f t h e r etri eva l pr ocedur es.
R - 2 Press Menu , 2 , 5 , 3 . When you are at the machine: fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 .
EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
These machines are made for use in the USA and CANAD A only . We cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailab le in foreign countries.
An important point after buying a device Brother MFC-8420 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC-8420 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC-8420 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC-8420 you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC-8420 will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC-8420, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC-8420.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC-8420. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC-8420 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
