Instruction/ maintenance manual of the product MFC-795CW Brother
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USER’S GUIDE MFC-79 5CW Ver sion 0 USA/CAN.
If y o u need to call Customer Service Ple ase c omplet e the fo llow ing info rma tion for futu re re fer en ce : Model Numbe r: MFC -79 5CW Seri al N um ber : 1 Dat e of Pur c ha se : Pl ac e o f P ur ch as e : 1 The seria l numb er is on th e back of th e un it.
i Brother numbers IMPORT ANT For technic al help, you must ca ll the country where you bough t t he machine . Calls must be made from within that countr y. Re gister yo ur pr oduct By register ing your product wit h B rot her Internationa l Corporat ion, you will be recorde d as the origina l owner o f the produc t.
ii Orde ring ac cessor ies an d supp lies For b est quality results use only genuine Broth er accessor ies, wh ich are available at m ost Br other retail ers. If you c annot find the accessor y you need and y ou have a Vi s a , MasterCard, D iscover, or American Express credit card, you can order accessories direct ly fr om Brother .
iii Notice - Discl aimer of Warran ties (USA and Can ada) BROT HER'S L ICENSOR(S), AND THEI R DIREC TORS, OFFICER S, EMPLO YEES OR AG ENTS (COL LECTIVEL Y BR OTHER'S LICENS OR) MAKE N O W AR.
iv Br other ® On e-Year Limite d War ranty and R eplacem ent Se rvi ce (USA On ly) Who is covered: Thi s l i mite d w arr an ty (“ wa rra n ty” ) is giv en only to the orig ina l e nd-us er/r.
v Brot her ® On e-Year Limi ted W arran ty and R eplace ment S ervice (USA Only ) discretion. Bro t her reserves t h e rig ht to supply a re fu rbis he d or rem an ufac t ure d rep lac eme nt Mach in.
vi BROTHER MUL T IFUNCT ION CENTER / FAX M ACHINE LIMITED WARR ANTY (Cana da only ) Purs ua nt to t he lim ite d wa rra nty of 1 ye ar fro m th e dat e o f pur cha se f or labo ur an d part s, B ro the r Int ernat iona l Cor po ratio n (C an ada) L td .
vii Table of Conte nts Section I General 1 Gene ral Info rmat ion 2 Usi ng th e docu me ntat ion ..... .. ... .... .. ..... .. ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ... 2 Sym b ols a nd con ve ntion s us ed in t he doc um ent ati on .
viii LC D sc ree n .. .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. .. 29 Set ti ng the bac kli ght b righ tne ss .. .. ..... .. ... .... ... .... ... .. ..... .. .
ix Recei ve mode settin gs ....... ....... ....... ....... ......... ....... ....... ....... ....... ......... ....... ....... 47 Ri ng De lay .. ..... .. ..... .. ... .... ... .... .. ... .... ... .... ... .. ..... .. .. ..... .. ..... .. ... .... ..
x 8 Dia lin g and s tor ing numb er s 73 Ho w t o D ial .... ... .. ..... .. .. ..... .. ..... .. ... .... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... .. 7 3 Manual dial ing . ....... ....... ........ ........ .
xi 10 Pri nt ing Repo rt s 88 Fax r ep orts. ... .. ..... .. .. ..... .. ..... .. ... .... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... ... 88 Transmi ssion Verif ication Report....... ....... ......... ....
xii Section IV Direct Printing 13 Phot oCap ture C enter ® : Pr inti ng pho to s from a memo ry card o r USB F lash me mory dri ve 104 PhotoCapt ure C enter ® Op era tio ns . .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .
xiii Section V Software 15 So ftwa re and Network feat ures 1 26 Section VI Appendixes A Safety and Legal 1 28 Ch oosi ng a loca tion . ..... .. ..... .. ... .... .. ..... .. ... .... ... .... ... .. ..... .. .. ..... .. ..... .. ... .... ... .... ...
xiv C Menu a nd F eat ures 1 74 On-screen pr ogramming ....... ....... ......... ......... ......... ......... ....... ........ ....... ......... ... 174 Menu table ....... ........ ....... ....... ......... ......... ......... ......... ........ ....
Section I General I General Infor mation 2 Loa ding paper and d ocume nts 10 General setup 23 Security featu res 30.
2 1 Using the documentati on 1 Thank y ou for buy ing a B rother m a c h ine! Reading the d ocumenta tion wi ll help you make the most of your machine. Sy mbol s an d co nven ti ons use d in the docu menta tion 1 The fol lowing symbols and conv entions are use d througho ut th e documentat ion.
General Info rmation 3 1 a Turn on your PC. Inser t the Brothe r CD-ROM into y our CD - R OM dri v e . Note If the Brot her screen does not appear automat ically, go t o My Comput er (Computer ) , double- click the CD-ROM icon , and t hen double- click start.
Chapter 1 4 View in g Do cum ent ati on ( Maci nt osh) 1 a Turn on your Macintosh. Ins ert the Brother CD-RO M into your CD-ROM drive. The followin g window will ap pear. b Double- click t he Documen tation icon. c Double- click your language fol der.
General Info rmation 5 1 Acces sing Brother Support (Window s ® ) 1 You can find all the contac ts you will need, such as Web s upport (Br other Sol utions Center) , Customer Service and Brot her Authori z e d Service Centers in Br other numbers on page i and on th e Brother CD-ROM.
Chapter 1 6 C ont r ol p a nel ove rv i ew 1 1O n / O f f You can turn the mac hine on or off. If you t urn the mac hine off, it w ill still periodical ly clean th e print head. T o maintain print qual ity, prolong pr int head life, and provide the best ink cartridge ec onomy, you should k eep your mac hine conne cted to the power a t all times.
General Info rmation 7 1 6 M ode keys: Fax Lets you access Fax mode. Scan Let s y o u ac c es s Sc an mo de . Co py Lets you access Copy m ode. Phot o Ca pture Lets you access PhotoCaptur e Ce nter ® m ode. 7 Mic ro phon e Picks up you r voice when you sp eak to another party using Sp eaker P hone .
Chapter 1 8 LCD scr een 1 The LCD shows the cur rent machine sta tus when the mac hine is idle. 1 Wireles s Status A fou r level indicator shows the c urrent wirele ss signal strength if you are using a wirele ss connecti on. 2 Memo ry Status Lets you s ee the av ailable m emory in the machine.
General Info rmation 9 1 Ba sic Op erat ions 1 To operate the Touc hscreen use your finger to press the MENU or opti on button directly on the LCD screen. To displa y and access all t he screen m enus or options in a setting , press ab or dc to scroll thro ugh them.
10 2 Loadin g paper and other print medi a 2 Note To print on Photo (4" × 6" ) o r Ph ot o L (3.5" × 5") pape r , y ou must use the pho to bypass t ray. ( See Loadin g ph oto pape r on page 14.) a If the p aper supp ort fla p is o pen, close it, and then close the paper su pport.
Loading pa per and docume nts 11 2 Note When you are using Lega l si ze pap er, press and ho ld the univ ersal guide r elease butt on (1) as y ou slide out the front of the paper tray. d Fan the stack of paper well to av oid paper jams and mi s feeds.
Chapter 2 12 g Close the output paper tray cover. h Slowly push the pape r tray completely into t he mac hine. i While holdi ng the paper tray in place, pull out the pape r support ( ) until it clicks, and then unfold the paper support flap ( ). IMPORT ANT DO NOT use the paper support flap fo r Legal s ize pape r.
Loading pa per and docume nts 13 2 Load in g env el opes and po stcar ds 2 a Befor e loading, press the corn ers and sides of enve lopes or postcards to mak e them as flat as pos s ible. IMPORT ANT If envelop es or postcards are ‘doub le- feedin g’, put one envelope or pos tcard in the paper tray at a t ime.
Chapter 2 14 If you have problems wh en p r int in g on envel opes with the flap on th e short edge, try the following: 2 a Open t he envelope flap. b Put the e nvelope into the paper t ray wit h the addres s side down and t he flap positioned as shown in the illustra tion.
Loading pa per and docume nts 15 2 Note • Be careful that you do not push the paper in too far; it may lift a t the back of the tra y and c ause fee d pro blems. • Always ma k e sure tha t t he paper is not curled or wrinkled . d When you ha ve fi nished print ing photos retur n the phot o bypass tra y to the normal print ing position .
Chapter 2 16 Pri nt ab le ar ea 2 The print able area depe nds on the sett ings in the applicati on y o u are using . The figures below sho w the unprint able areas on cut sheet paper and enve lopes. The machine can pri nt in t h e sha ded areas of cut sheet paper only when the Bord erless print feature is available and turne d on.
Loading pa per and docume nts 17 2 Accepta ble paper a nd other print m edia 2 The print quali ty can be affected by the type of paper you use in the machine. To get the best print qualit y for the settin gs you ha v e chosen, a lways set the Paper Ty pe to match the type of paper you load.
Chapter 2 18 Hand ling an d using pr int medi a 2 Store pape r in its ori ginal packaging, and keep it seal ed. Keep the pap er flat and away from mois ture, direct sunli ght and heat. Avoid tou c hi ng the shiny (coated) side of photo paper. Loa d ph oto paper with the shiny si de f acing down .
Loading pa per and docume nts 19 2 Ch oosing the right print m edia 2 P aper ty pe and si z e fo r ea ch ope rat io n 2 Pape r Typ e Paper Size Usage Fax C opy Ph oto Ca ptur e Pr i nter Cut Sh eet Lett er 8 1/2 × 11 i n . ( 215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.
Chapter 2 20 Pap er w eight , thic knes s an d cap acity 2 1 Up to 100 shee ts of p lai n pape r 2 0 lb (80 g/ m 2 ). 2 For Phot o 4 " × 6" pa pe r and Phot o L 3. 5" × 5" pa pe r, u se t he phot o b ypa ss t ray (i n U SA) o r th e phot o p aper tr ay (in Ca nada ).
Loading pa per and docume nts 21 2 L oading docum ents 2 You can send a fax, m ake co pies, and scan from the ADF (automati c document feede r ) and from the scanner glas s. Using the ADF 2 The ADF can hold up to 15 pages and feeds each sheet indi vidually.
Chapter 2 22 How to lo ad d oc ument s 2 Note To use the scanner glass, the A DF m ust be empty. a Lift the docu m e nt cover. b Using the docu m en t guidelines on the left and top, place t he d ocument face down in the up per l eft corn er of t he scanner glas s.
23 3 3 On/Off key 3 You can turn the machine on and off by pressing the On /Of f key. Note If you have conn ected an external teleph one o r TAD, it is alway s availab le. Tur ni ng t he machi ne off 3 a Press and hol d down t he On /Of f key until the L CD show s Shutting Down .
Chapter 3 24 Paper settings 3 Pa pe r Ty pe 3 To get the best print qual ity, set the machine for the t y p e of paper yo u are using . a Pres s MENU . b Pres s a or b t o displa y General Setup . c Pres s General Setup . d Pres s a or b t o displa y Paper Type .
General setup 25 3 Vo lume Settings 3 Ring V olu me 3 You can choose a range of ring volume levels, from High to Off . The machine wil l kee p the new sett ing until you chan ge it. Setti ng th e Ring Volume from t he me nu 3 a Press MENU . b Press a or b to disp lay General Setup .
Chapter 3 26 Sp eake r Volu me 3 You can choos e a rang e of speak er vol um e leve ls, fr om High to Off . a Pres s MENU . b Pres s a or b t o displa y General Setup . c Pres s General Setup . d Pres s a or b t o displa y Volume . e Pres s Volume . f Pres s a or b t o displa y Speaker .
General setup 27 3 Ch oosing t he Hands et Volume (for Volume Amplif y) 3 Before you begin t o use the machin e, you must d ecide if you need to s et the handset vo lu me to Volume Amplify : On for a user who is hearing-i mpaired. The amplif y volume level complies with FCC standar ds.
Chapter 3 28 Automatic Daylight Savin g Time 3 You can set th e machin e to ch ange aut oma tica lly fo r d aylig ht s avi ng tim e. It will reset itself fo rward one h our in the Spr ing and bac k w ard one hour in the Fall. Make sure you hav e set t he corr ect dat e and tim e in the Date&Time s etting.
General setup 29 3 L CD scr een 3 Sett ing the bac klight bright nes s 3 You can adjust the brigh tness of the LCD backlight . If you are ha v i ng difficul ty reading the LCD, try changing t he b r i ghtness settin g. a Press MENU . b Press a or b to disp lay General Setup .
30 4 Memory Security 4 Memory S ecuri ty lets you prevent unaut horized acc ess t o the machi ne. You will not be able t o continue to sched ule Delayed Faxes or Poll ing jobs. Howev er, any pre -scheduled Dela yed Faxes will be sent even if you t urn on Memo ry Security, so they will not be lo s t.
Security features 31 4 Chan gi ng yo ur mem ory secu rit y pa sswo rd 4 a Press MENU . b Press a or b to disp lay Fax . c Press Fax . d Press a or b to disp lay Miscellaneous . e Press Miscellaneous . f Press Mem Security . g Press Set Password . h Enter the r e gistered 4-di git nu mber f or the curren t password using the butto ns on the LCD.
Chapter 4 32.
Section II Fax II Send in g a Fa x 34 Receivi ng a Fax 44 Telephone S ervices an d External d evices 61 Dialin g and storin g numbers 73 Message Center 81 Pr inting Reports 88 Poll ing 90.
34 5 Entering F ax mode 5 When th e machin e is idl e, the time appears on t he LCD. W hen you want to send a fax, or cha nge fax s e nd or receive s ettings, pr ess the ( Fax ) key to il luminate it in blu e. The LCD shows : Press d or c to scroll t hrough the Fa x key opti ons.
Sen ding a Fax 35 5 Fa xing fro m t he sc ann er gl ass 5 You can use the scanner glass to fa x page s of a book on e at a t ime. The document c an be up to Letter or A4 size.
Chapter 5 36 H ow to p revi ew an ou tgoi ng fax ( Bl ack & Wh ite o nl y) 5 You can prev iew a fax m e s sag e be fore you sen d it. You must set th e Real Time Trans mission and Polli ng RX to off befor e you use th is feat ure. (S ee R eal Time Trans mission o n page 40 and Pol ling rec eive on pa ge 9 0.
Sen ding a Fax 37 5 Broad casting (Black & White on ly) 5 Broadcas ting is when the same fax message is automatic ally sent to more than one fax number. You can include Groups, S peed Di al numbers an d up to 50 m anually d ialed numbers i n the same broad cast.
Chapter 5 38 C ancel ing a Bro adcas t i n pro gress 5 a Pres s Stop/Exit . b Do one of the following: To canc el the e ntire broadcas t, press Entire Broadcast . G o to ste p c . To can cel t he curr ent job , press t he butt on that displays the number being dial ed.
Sen ding a Fax 39 5 Cont rast 5 If your doc um e nt is very light or very dark, yo u may want to change the contras t. For most documents th e facto ry setting Auto can be used. It automa tically cho oses a suitable contrast for your document . Use Light when sendi ng a li ght docum ent.
Chapter 5 40 D ual Ac cess (B lack & Whit e only) 5 You can dial a number and star t sc anning t he fax i nto memory —even when t he machin e is sen ding from memory, recei ving faxes or pri nting PC dat a. The LCD shows the new job numb er and av ailable memory.
Sen ding a Fax 41 5 O ver se as Mod e 5 If you are having dif ficult y sending a fax overseas due to possible interferen ce on the telephone li ne, we recommend that you tur n on the Overseas mode. After y o u send a fax using this f eature, the feat ure will tur n itself off.
Chapter 5 42 g Do one of the following: To cancel, press Yes . If you want to c an c e l anoth er job go to s te p f . To exit wit hout can celing, p ress No .
Sen ding a Fax 43 5 Send ing a fa x at the e nd o f a conv ersa tio n 5 At the end of a conversation yo u can send a fax to the other part y before y ou both hang up. a Ask the ot her p arty to wait for fax tones (beeps) and the n to pr ess the Star t or Send key before hangi ng up.
44 6 Recei ve Mode s 6 C hoose the cor rec t Rece ive M od e 6 The cor rect Receive mode is determined by the external devices and telephone subscr iber servic es (Voice Mai l, Distinctiv e Ring, etc.) you have (o r wil l be usi ng) on the same line as the Brot her machine.
Receiv ing a F ax 45 6 To set the receive mode follo w the i nstru ctions below: a Press MENU . b Press a or b to disp lay Initial Setup . c Press Initial Setup . d Press a or b to disp lay Receive Mode . Note If the Recei ve Mode option is not disp layed, mak e sure t he Dis tincti v e Ring feat ure is set t o Off.
Chapter 6 46 Using Receiv e Modes 6 Some rec eive modes answer automat ically ( Fax Only and Fax/Tel ). You may want to cha nge the ring delay before using th ese mode s . (See Ri ng Delay o n page 4 7.) Fax O nly 6 Fax Only mo de will aut omatic ally answer every cal l as a fax call.
Receiv ing a F ax 47 6 Receiv e mode s ettings 6 Ring Delay 6 The Ring Delay s ets the number of times t he machine rings b efore it answer s in Fax Only , Fax/Tel or MC mode. If you have ext ernal or extension t elephones on t he same line as the mac hine, keep the ring delay setting of 4 rings.
Chapter 6 48 Ea sy Receiv e 6 I f Easy R ece ive is On : 6 The mach ine can recei ve a fax automat ically, eve n if you answ er the c a ll. When you see Receiving on th e LCD or he ar a click on t he phone line through the hands et you are usi ng, ju s t r eplace the hand set.
Receiv ing a F ax 49 6 Memo ry R eceive (Black & White on ly) 6 You can only use one Memory Receive operation at a ti m e . Fax F orwarding Pagin g Fax S torage PC Fa x Recei ve Off You can change your selec tion at any time.
Chapter 6 50 g Pres s Memory Receive . h Pres s Paging . i Enter your ce ll phone or pager phone number. For pa ger numbe rs enter ## after the number. (You can ent er up to 20 digit s i ncluding t he ## .) Pres s OK . Do not include the area c ode if it is the same as that of your machine.
Receiv ing a F ax 51 6 PC F ax Rece ive (W indows ® onl y) 6 If you turn on the PC-Fax R eceive feature your machin e will s tore received fa x e s in memory and send them to your PC automatical ly. You can t hen us e your P C to view and store the s e faxes .
Chapter 6 52 Ch angin g th e des tinat ion P C 6 a Pres s MENU . b Pres s a or b t o displa y Fax . c Pres s Fax . d Pres s a or b t o displa y Setup Receive . e Pres s Setup Receive . f Pres s a or b t o displa y Memory Receive . g Pres s Memory Receive .
Receiv ing a F ax 53 6 Changin g Memory Receiv e Oper ati ons 6 If receiv ed faxes remain in your machine’s memory when you change the Memor y Receive Operat ions, the LCD wil l ask you one of the f.
Chapter 6 54 k Pres s Stop/Exit . Note • When F ax Preview is turned o n your machine can only print the color faxes it receives . It cannot store them in memory. • When Fax Pr eview is turned on a backup copy of recei v e d faxes wil l not b e prin ted, even if you have set Bac k u p Print On.
Receiv ing a F ax 55 6 How to prin t a fa x 6 a Press Fax Preview . b Press the fax you want to view. c Press More . d Press (Print ). If the fax is mul tiple pages, go to step e . If the fax is a sing le page it will start prin tin g. Go to ste p f .
Chapter 6 56 Additiona l receivin g operations 6 Pr in ti ng a redu c ed i nco ming fa x 6 If you c hoose On , the machin e au tomatically red uces each page of an incom ing fax to fit on one page of Let ter, Legal or A4 size paper. The machi ne cal c u lat e s the reduct ion ratio by usi ng the pa ge size of t he fax and your Paper Size set ting.
Receiv ing a F ax 57 6 Pr i ntin g a f ax fro m th e me mo ry 6 If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. When a fax is displ ayed, press More . If you hav e c h osen Fax Preview, see Fax Previ ew (Black & White only) o n page 5 3.
Chapter 6 58 U sing your Remot e Access Co de 6 a Dial your fax number from a touch ton e telephone or anot her fax machine. b When your machine ans wers, enter your remote ac c e s s code (3 digit s followed by l ) at once.
Receiv ing a F ax 59 6 Re mot e F ax com man ds 6 Follow the commands below t o access features when you are away from th e machi ne. W h en y o u call the machine and enter your remot e access code (3 digits followe d by l ), the system will gi ve two shor t bee ps and you must enter a remote command.
Chapter 6 60 R etrie ving fax me ssage s 6 You can c all your m achine f rom a ny touch tone telephone and hav e your fax m essages sen t t o a machine. Bef ore you use th is feat ure, you have to tur n on Fax Storage. a Dial your fax number . b When your machine ans wers, enter your remote ac c e s s code (3 digit s followed by l ) a t once.
61 7 7 Vo ice operations 7 Voice calls can be made either with t he handset, th e spea k e r phon e, or an external telephone, by di aling manually, or by using Quick Dial numbers . M aking a te lephone call 7 a Do one of the following : Pi c k up the hand s e t.
Chapter 7 62 Ton e or Pulse (Ca nad a o nl y) 7 If you hav e a Pul se di aling service, but need to send Tone signa ls (for exampl e, f o r tele phone banking ), follow the instr uctions be low: a Pick up the handset or pres s Speaker P hone . b Pres s # o n the machine’s control panel .
Telephone Services an d Ext ernal devices 63 7 Get the Dist inctive Ri ng servic e f r o m your telephone com pany. Distinct ive Ring is a feature of your Brot her m a c h ine that allows a person wit h one line to rece ive fax and v oice calls throug h two dif ferent phone numbers on that one line.
Chapter 7 64 Do you have Voice M ail? 7 If you hav e Voice M ail o n the telephone line that you wil l install your ne w machin e on, there is a str ong possibil ity that Voice Mail and t he m achine will conf lict with ea c h other while receiv ing incom ing calls .
Telephone Services an d Ext ernal devices 65 7 g Press Set . h Press the sto red ring pattern y ou want to use. Press OK . (You wil l hear each patte r n as you scroll through the f our patt erns. M ake sure you choose the pat tern that the telepho ne compan y gave you.
Chapter 7 66 Set ting up your a rea c ode (US A only ) 7 When retu rning calls from the caller ID hist ory you r machine wil l automatic ally dial “1” plus the area cod e for all call s. If y our loc al diali ng plan r equires that the “1” not be u sed fo r calls with in your a rea code en ter your area code in this s etting.
Telephone Services an d Ext ernal devices 67 7 • If You Do Not Subscri be to Di sti n c tive Ring S ervice: You must plug your TAD into the EXT. jack of your ma c h ine. If your TAD is plugged int o a wall jac k, both your machine a nd the TAD wil l try to control the teleph one line.
Chapter 7 68 Rec ord ing o utgoing m ess ag e ( OGM) on an exter nal TAD 7 Timing is important in rec ording this message. The message set s up t he way s to handle bot h manual and automa tic fax reception. a Record 5 second s of silenc e at t h e beginning of your messag e.
Telephone Services an d Ext ernal devices 69 7 The third way is the easi est: Buy a tr iplex adapter. You ca n plug a triple x adapter into an RJ14 ou tlet. It s eparates t he wires into two separate RJ11 jacks ( L ine 1, Line 2) and a third RJ14 jack ( Lines 1 and 2).
Chapter 7 70 External a nd extens ion telep hones 7 C onnect in g an exte rnal or extens ion tele phone 7 You can connec t a separate telephone dir ectly t o your machine as shown i n the diagr am below. Connec t the t elephone lin e cord to the jack labele d EXT.
Telephone Services an d Ext ernal devices 71 7 Us ing a n on-B rother c ord less ex ternal teleph one 7 If your non-Br other cordl ess t elephone is connecte d to the EXT. jack of the machine and yo u typicall y carr y the cordless h andset elsewhere, it is easier to answer calls during the Ring Delay.
Chapter 7 72 j Do one of the following: If you want to change the Te lephone Answer Code, e nter t he new c ode. Press OK , go to st ep k . If you do not want to change th e Teleph one Answer Code, pres s OK , go t o step k . k Pres s Stop/Exit .
73 8 8 How to Dial 8 Ma nual di ali ng 8 Press all of the digit s o f t he fax or telephon e number using the dial pa d. Speed Dialing 8 a Press Speed Dial . b Press the number you wan t to call . You can also choos e the number by alphabet ical order by pressing on LCD.
Chapter 8 74 O utg oi ng Ca ll 8 The l ast 30 numb ers you called or sent a fax to will be sto red i n the out going call history . You can choos e one of t h ese numbe rs t o tele phone, to fax to, add to Speed Dial or delet e from the his tory. a Pres s Redial .
Dialing and s toring number s 75 8 Storing numb ers 8 You can set up your machine to do the followin g types of easy di aling: Sp eed Dial and Groups for broadcas ting faxes. When you dial a Quic k Dial number, the LCD shows the name, if you stored it , or the number .
Chapter 8 76 Storing Sp eed Dial num ber s fro m Ou tgo i ng Cal ls 8 You can store S peed Dial numbers from the Out going Call history . a Pres s Redial . You can also choose th e numbe r by pressing Call History . b Pres s Outgoing Call . c Press the name or number you want to store.
Dialing and s toring number s 77 8 f Do one of the following : En te r t h e n am e ( u p t o 16 ch ar ac te r s) usi ng the buttons on the LCD. Press OK . ( To hel p you ent er let ters, see Entering Text on page 195.) To store t he number without a name, pre ss OK .
Chapter 8 78 g Do one of the following: To cha nge m ore detail s , go to step f . To cha nge another Spee d Dial loc ation, press OK and repeat steps b to f .
Dialing and s toring number s 79 8 g Enter the new name (up to 16 characte rs) using the but tons on the LCD. Press OK . (See Ent er ing Tex t on page 195.
Chapter 8 80 D iali ng Ac cess c ode s and cred it ca rd n umb ers 8 Somet imes you may w ant to choos e f rom several long distance carrier s when you make a call.
81 9 9 Mes sage C enter mode 9 The Message Cente r feat ure wi ll store up to 99 incoming mess ages. Messa ges are stored in the order in which th ey are rec eived. Voice mes sages can be up to 3 minutes in length, and can also be pick ed up remotely (see Usin g your Remote Ac cess Cod e on page 58).
Chapter 9 82 i Pick up the h andset, record your message, and repla ce the handset when finished. The Message Cent er wi ll play your OGM back to you. j Pres s Stop/Exit . Li sten ing to yo ur OGM 9 a Pres s MENU . b Pres s a or b t o displa y Fax . c Pres s Fax .
Message Ce nter 83 9 Mana ging your mess age s 9 Mes sage indicator 9 The l ight on the control pan el blinks if there are any new message s or unplayed recorded conver s a ti o ns stor ed in the Message Cen ter. P ress this button to st art playing your new messag es.
Chapter 9 84 Era sin g in co m ing m ess ag es 9 To er ase in comin g me ssag es i ndivi dual ly 9 a Press on the LCD. b Pres s ICM . c Pres s a or b to display th e mess age you want t o delet e. d Press the message y ou want to delet e. e Pres s Erase while pla ying the message.
Message Ce nter 85 9 Playi ng al l rec ord ed conv ersa tio ns 9 All record ed con v e r sation s are played in the order t hey wer e recor ded. The L CD the total number of recor ded c a lls and the time and date each call was r ecorded. Follow the ste ps bel ow to listen to all the recorded ca lls: a Press on t he LCD.
Chapter 9 86 Additiona l Messa ge Center operations 9 Sett ing th e maximum ti me f o r inco m ing me ss ages 9 Your mac hine’s default s e tting will save inc oming me s sag es up t o 30 s econds long. To change this s etting follow the steps belo w: a Pres s MENU .
Message Ce nter 87 9 ICM Re co rding Monit or 9 This feature lets you turn the s peak er volume for voice mes sages On or Off . Wh en y ou t urn the monitor Off , you wi ll not hear mess ages as they come in. a Press MENU . b Press a or b to disp lay Fax .
88 10 Fax reports 10 You need t o set up the Transmission Veri fication Repo r t and Jo urnal Period using the MENU bu tton . Tr ansmis sion Veri ficat ion Rep o rt 10 You can use the Tran smission Verif ication Repor t as proof that you sent a fax.
Printing R eports 89 10 g Press d or c to choose an interval . If you choose Every 50 Faxes , go to step i . 6, 12, 24 hours, 2 or 7 days The mac hine will print t he repor t at the chos en time and then erase all jobs from its m emo ry.
90 11 Polling overview 11 Pol ling let s you set up your m achine so ot her people c an receive faxes from yo u, but they pay for the c a ll. It al so lets you call s omebody els e’s fax machine and rec eive a fax from it, so you pay for the call . The polling feature needs to be set up on both machi nes for this to work .
Polli ng 91 11 Sequ ential polling (Bla ck & Wh ite o nly) 11 Sequential poll ing lets you request documents from severa l fax machine s in one operation. Afterwa rds, a Sequenti al Po lling Report will be pr inted. a Press ( Fax ). b Press d or c to disp lay Polling RX .
Chapter 1 1 92 Polled transmit (B la ck & White only) 11 Pol led transmit let s you set up your mac hine to wait with a docum ent so another fax machine can call and retrieve it. The docum ent will be stored and can be retr ieved by any other fax machine unt il you delete it from t he memo ry.
Section III Cop y III Making copies 94.
94 12 How to copy 12 Enterin g Copy mode 12 When you want t o make a copy, pres s ( Copy ) to ill uminate it in blue . The LCD shows : 1 N o. of Copi es Press the number box directly and en ter th e num ber you want. T hen press OK . Also yo u can enter the n umber of copies by pressing or on the screen (as shown above) or by using the dial pa d.
Making c opies 95 12 Maki ng mul tip le copi es 12 You can make u p to 99 copies in on e print run. a Press ( Copy ). b Load y our doc ument. (See Loading docum ents o n page 2 1.) c Enter the number of copies y o u want. d Press Black Start or Colo r Start .
Chapter 1 2 96 a Pres s ( Copy ). b Load your docum ent. c Enter the nu m b er of cop ies you want. d Pres s d or c t o displa y Quality . e Pres s Quality . f Pres s Fast , Normal or Best . g If y ou do not want to chan ge addit ional settings, pr ess Black Start or Color Start .
Making c opies 97 12 Note Watermark Copy , Book Copy , Sort , Ink Save Mode and Enlarg e/Reduce are not avai lable wi th Page Layout . IMPORT ANT • Make sur e th e paper siz e is set to Let ter or A4. • You cannot use the Enlarge/Reduce setti ng with t he N in 1 and Pos ter features .
Chapter 1 2 98 Sorting c opies using the ADF 12 You can sor t multiple copies. Page s will be stac ked i n the order 321, 321, 321, and so on. a Pres s ( Copy ). b Load your docum ent. c Enter the nu m b er of cop ies you want. d Pres s d or c t o displa y Stack/Sort .
Making c opies 99 12 In k S ave Mo d e 12 Ink Save Mode can help you save some ink. Your machi ne detects the edges of the image and prints the outl ine of the image. Th e amount of ink saved wil l vary depend ing on the document. Ink Save Mode : Off 12 Ink Save Mode : On 12 a Press ( Copy ).
Chapter 1 2 100 d Pres s d or c t o displa y Paper Size . e Pres s Paper Size . f Pres s Letter , Legal , A4 , A5 or 4"x6" . g If y ou do not want to chan ge addit ional settings, pr ess Black Start or Color Start . Book Co py 12 Book copy correct s dark borders and skew when co py i ng from the scanner glass.
Making c opies 101 12 f Do one of the following : If y o u want to use a document as the watermark, pre ss Scan . Pl ace the doc ument that you want to use for the watermark on the scanner glas s and pr ess Black St art or Co lo r St a rt . The sc anned data will be displayed on t he LCD.
Chapter 1 2 102 Re trievi ng yo ur fa vori te se tting 12 When you ar e read y to use one of your favor ite set of settin gs, you can recall it. a Pres s ( Copy ). b Pres s Favorite . c Press the fav orite set ting y ou want to retrieve. Re name y our f avorite setting 12 After y ou stored your favorite set ting, you can rename it.
Section IV Dire ct Pr int in g IV Pho toCap ture Cente r ® : Pr in ti ng ph ot os f rom a memory card or USB F lash memory drive 104 Pr inting photos f r om a camer a 12 0.
104 13 PhotoCapture Center ® Operations 13 Pr inti ng fro m a me mory card or USB Flash me mor y drive without a PC 13 Even i f your machi ne is no t connected to y our comput er, you can print photos dir ectly from digit al camer a m ed ia or a USB Flash memory dri ve.
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 105 13 Adapter s are not inc luded wi th th e machine . Conta c t a thir d party supp lier f or adapters . This p roduct support s xD-Pict ure Ca r d ™ Typ e M / Ty pe M + / Type H (Large Capaci ty).
Chapter 1 3 106 Getting star ted 13 Firm ly put a m emory c ard o r USB Flash memory drive i nto t he pr oper slot. 1 US B Fl a sh m em ory d riv e 2 Com pactFlash ® 3 SD, SDHC 4 Memo ry Stick™, Me.
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 107 13 Ente ring Phot oCaptu re mode 13 After you insert the me m o r y car d or USB Flash memory dri v e, the LCD displ ays the PhotoCapture option s. The LCD shows: Press View Photos if you want to quic k l y view and print y o ur pho tos.
Chapter 1 3 108 e Repeat steps c and d until you hav e chosen all th e photos th at you want to print. f After you have chos en all the ph otos, press OK . You now have th e foll owing options: To add the Auto Correct effec t to your chos en photos, press .
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 109 13 Printin g Photos 13 Before you can pr int an in dividual image, you have to know the image number. a Make sure you h ave put a memory card or USB Flas h memory d rive i n the proper slot .
Chapter 1 3 110 f Press the eff ect you w ish to add. Pres s OK . Go to ste p h . Note • You have 7 ways to add effect s to your photo. • There ar e som e cases when red- eye may not be removed. • When the f ace is t oo smal l in t he ima ge. • When the f ace is t urning too far up, down , le ft or rig ht.
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 111 13 DPO F printing 13 DPOF s ta nds fo r Dig ita l Pri nt Ord er F orma t.
Chapter 1 3 112 PhotoCapture Center ® p rint settings 13 You can change th e pri nt settings temp orarily for the next pr inting. These s ettings are temporary , and the m a c h ine returns to its defau lt settings 3 minutes afte r pri nting, unle ss you hav e set t he Mode Ti m e r to 2 minutes or less.
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 113 13 P aper an d pri nt si ze 13 a Press Print Setting . b Press a or b to disp la y Paper Size . c Press Paper Size . d Press the paper si ze you are using, 4"x 6" , 5"x 7" , Letter or A4 .
Chapter 1 3 114 Colo r En hanc em en t (Tr ue 2Lif e ® ) 13 You can turn on th e col or enh ancement (Tr ue2Life ® ) feat ure to print m ore v ivid ima ges. Printing time wil l be slower. a Pres s Print Setting . b Pres s a or b to disp lay True2Life .
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 115 13 Cr oppin g 13 If your photo is too long or wide to fit the availab le spac e on your chosen l ayout, part of the image will aut omatically be cropp ed.
Chapter 1 3 116 Se tti ng y our ch ang es as the new de fault 13 You can save t he print settin gs you use m o s t oft en by s etting t hem as the d efault set tings. These settings will stay un til you change them again. a Choose the pri nt settings and options you w ant to s tore.
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 117 13 How to scan to a memor y car d or USB F la sh memory dr ive 13 You can scan b lack & white and col or documents in to a memory card or USB Fl ash memory drive.
Chapter 1 3 118 Au to C r op 13 You can sca n multipl e documents placed on the sc anner glass. An individ ual document can be prev iewed o n the LCD befo r e you save it . W he n you choose Auto Crop , the machi ne will s can each doc ument and creat e sep arate files.
Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 119 13 Ho w to se t a new defa ult 13 You can save the Scan to Media settings ( Quality , File Type , and Auto Crop ) you use most often by sett ing them as the default setting s .
120 14 Printing ph otos directly from a PictBridge cam era 14 Your Brothe r machine supports the Pict Bridge standa rd, allowing you to connect to and print ph otos directly from any Pict Bridge compati ble digital camera.
Printing photo s from a camera 121 14 When you r cam era does n ot hav e any menu select ions, these sett ings are also used. The names and av ailabilit y of each settin g depends on t he spec ification o f y our camera.
Chapter 1 4 122 D POF pr int i ng 14 DPOF stand s for Digital Pri nt O rder Fo rmat. Maj or digit al camera manufactu rers ( Canon Inc. , E a s tm an K o dak Compa ny, FUJIFILM Cor poration, Panasonic Corpor ation and Sony Corpor ation ) creat ed this s tandard to make it easi er to pr int images from a digital camera.
Printing photo s from a camera 123 14 Printing Images 14 Note Remove any memory cards or USB F l ash memory drive f rom t he machine b efore conne c ting a digi tal camera. a Make sure that your ca m e r a is turn ed off. C onnect your c am e r a to the USB direct interf ace (1) on the machine using the U SB cable.
Chapter 1 4 124.
Section V Software V Software an d Network featu res 126.
126 15 The CD-ROM inc ludes the Soft ware U s e r ’s Guide and Network User’ s Guide for fea tures ava ilable when connected t o a co m pu ter (for exa m pl e, print ing and scanni ng). These guides have e asy to use li nks that, when cl icked, will take y ou dir ectly to a particular section.
Section VI Appendixes VI Safety and Leg al 128 Trou blesh ooting and Ro utine Mai ntenance 14 1 M enu and Fe atures 174 Specifi cations 19 6 Glossar y 21 3.
128 A Choosing a lo cation A Put yo ur machin e on a flat, stable s urface that is free of vibr ation and shocks, s uch as a desk. Put the mac hine nea r a telephon e wall jac k and a st andard AC power out let. Choose a location w here the te m pe r a ture remains between 50 ° F and 95 ° F (10 ° C and 35 ° C) .
Sa fety and Le gal 129 A T o use the m ach ine safel y A Please kee p thes e inst r u c tion s for later refere nce and read them before attempting any maintenanc e. Note If ther e are fax es in the machine' s memor y, you need to print them or save them before y ou unplug the mac hine from the AC power outlet for more than 24 hour s.
130 DO NO T use f lammable s ubstances, a ny typ e of spray o r an organic s o lvent/li quid that contains alc ohol or a m moni a to clean the in s i de or outs ide of the ma c h ine.
Sa fety and Le gal 131 A DO NOT us e th e machine i f the power cord is frayed or d am a ged, doi ng so may cause a fir e. To reduce the risk of shock or fire, use only a No.
132 CAUTIO N DO NO T put y our hands o n the e dge o f the mac hine under the docum ent cover or t he scann er cover. Doing this may cause injury. DO NOT put your hand s on the edge of the paper tray under the paper tray c over. Doing this may caus e injur y.
Sa fety and Le gal 133 A DO NOT touc h the area shaded in the illust ration. Doing this m ay cause inj ury. When moving the machi ne you must l ift it from the base, by plac ing a hand at each side of the unit as sh own in the il lustratio n. DO NOT carr y the m achine by holding the s can ner cover or J a m Clear Cover.
134 Import ant saf ety in struc tions A 1 Read all of these instr uctions. 2 Save them for later refer ence. 3 Follow all warni ngs a nd instruc tions m a rked on the p roduct. 4 DO NOT use this product near water. 5 DO NOT place thi s prod uct on an unstable cart , stand, or tabl e.
Sa fety and Le gal 135 A 13 To protect your produc t ag ainst power surges, we recomm end the use of a power protection devi c e (Sur ge P rot ector). 14 To reduce the risk of f ire, el ectri c shock .
136 The telephone company may make chan ges in it s faci lities, equi pment, op erations or proce dures that cou ld affect the operati on of the equipm ent. If this happens the tel ephone company will pro v i de advanc e notice in order for you to make necess ary mod ificatio ns to main tain un interru pted service.
Sa fety and Le gal 137 A Federa l Communic atio ns Commi ssion ( FCC) De clarati on of Co nfo rm ity (U SA on ly) A declares, that t he pr oduct Product Name: MFC-79 5CW comply wit h Part 15 of the FCC Rul es.
138 LAN co nnec ti on A CAUTIO N DO NOT connect this pr oduct to a LAN connection tha t is sub ject to over-volt ages. In te rn at io n a l EN E R G Y S TA R ® Q ua lifi cat io n S tat eme nt A The purpos e of the Int ernational ENERGY S TAR ® Program is to promote the developm ent and popular izatio n of ener gy-efficie nt office equipm ent.
Sa fety and Le gal 139 A L egal limi tations for copy ing A Color reproduc tions of certa in documents are ille gal and may result in eith er crim inal or civil liabilit y. This memorandum is inte nded to be a guide r ather than a complete lis ting of e v e ry possible proh ibition.
140 Tradem arks A The Bro ther logo is a register ed tradem ark of Brother Indus tries, Ltd. Brot her is a registered trad emark of Brother Indust ries, Ltd.
141 B B T r ou bles hooting B IMPORT ANT For technic al help, you must ca ll the country where you bough t t he machine . Calls must be made from within that countr y. If you think there is a pro blem w ith your machine, check the chart be low and follow the troubles hooting tips .
142 Po or pri nt qu ali ty (c ont inu ed) Ma ke sur e t hat your ink ca rtridg es are fresh . Th e follo win g m ay cau se ink to cl og: The ex pira tion da te w ritt en on t he ca rtri dge pa cka ge ha s pa ssed.
Troubleshooti ng and Rou tine Mai ntenance 143 B P rin t spe ed is t oo slo w. T ry ch an ging th e pr int er dri ve r set t ing. Th e hi ghe st r eso lu ti on ne ed s lo nger da ta pro ces sing , send ing an d pri nting t im e. Try th e oth er qu ality se tting s in the prin ter dri ver Basic tab.
144 Tele ph one Li ne or Co nnect ion s Dif ficulty Sugg es tion s Dia lin g does not work . (N o dial ton e) Ch eck th at t he m ach ine i s pl ugge d in an d tha t t he On/Off key i s on.
Troubleshooti ng and Rou tine Mai ntenance 145 B Ca nnot re ce ive a f ax. (c ont inu ed) Anot her devic e or se rvic e at you r locat ion m ay be answe rin g the ca ll be fore yo ur Broth e r machine answer s.
146 Sendi n g Faxe s Dif ficulty Sugg es tion s Ca nnot send a fa x. Chec k al l l in e cor d c onne ct io ns. M ake sur e t he t ele phon e lin e co rd is pl ug ged i nt o the tele phon e w all jack an d the L INE ja ck o f th e mac hine . Ma ke sur e that the Fax ke y is illu min ate d.
Troubleshooti ng and Rou tine Mai ntenance 147 B Copy in g Di ff icul ti es Diffic ulty Sugg esti ons Ca nnot mak e a c opy . Mak e su re that the Copy key i s illu mina ted. (S ee Ent eri ng Copy mod e on pa ge 94 .) P oor c op y res ul ts w hen usin g t he ADF .
148 Ph oto Cap ture Ce nt er ® Di ffi cu l tie s Dif ficulty Sugg es tion s Remo va ble D isk do es not w ork pr oper ly . 1 Have yo u in stal led the Wi nd ows ® 2 000 update ? If not, do the fol lowing: 1) Unpl ug the U SB c ab le. 2) Ins tal l t he Wi nd ows ® 20 00 u pdate u sing one of th e fol low ing me tho ds.
Troubleshooti ng and Rou tine Mai ntenance 149 B The n et work sc an ning feat ure doe s not w ork . <W indo ws ® user s> Firew all settin gs on you r PC m ay be rej ecting the n ece ssar y net work co nn ec tion. F oll ow t he in str uc tio ns be lo w to co nfi gu re th e Fi rew all .
150 Dial T one B Setti ng the dial tone to Detecti on w ill shorten the dial de tect pau se. a Pres s MENU . b Pres s a or b to disp lay Initial Setup . c Pres s Initial Setup . d Pres s a or b to disp lay Dial Tone . e Pres s Dial Tone . f Pres s Detection or No Detection .
Troubleshooti ng and Rou tine Mai ntenance 151 B Error and Ma intenance me ssages B As with any sophi sticated of fice produc t, errors may occ ur and consumable i tems may need to be replaced. If this happens, your machine id entifi es the prob lem and shows an error m essage.
152 Cannot Detect Y o u installed a new ink c artridge too quickly and th e machi ne did not detect it. Tak e out the new ink cartridge a nd re-i nsta ll it slo wly unt il it clicks. If you are not us ing gen uine Brother Inno bella™ ink t he machine may not detec t the ink cartridge.
Troubleshooti ng and Rou tine Mai ntenance 153 B Image Too Long. T he proportions o f your photo a re irregular so effec ts could not be added. Choos e a regular ly proportion ed image. Image Too Small. The size of your p hoto is too smal l to trim . Choos e a larger imag e.
154 No Paper Fed The Photo B ypass Tr ay is in the Ph o to pr inting pos ition. Ve rify that t he Photo Bypass Tra y is in the Nor mal printing po sition. (S ee step d and the Impor tant no te in Loading photo paper on page 14.) The mac hine is out of pape r or paper is not proper ly loade d in the paper tray.
Troubleshooti ng and Rou tine Mai ntenance 155 B Paper Jam Pap er is jammed in the machi ne. Open the Jam Clear Cover (at the back of the mac hine) and pul l out the jammed paper b y following s teps in Pr i n ter jam or paper jam on page 160. Make sure the paper length gu ide is fit to the paper size.
156 Unable to Clean 46 Unable to Init. 46 Unable to Print 46 The ink absor ber box or flushing box is full. These compon ents are periodic mai ntenance item s that may require re placement after a period of tim e to ensur e optimum performance f rom your B rother machine.
Troubleshooti ng and Rou tine Mai ntenance 157 B Error animation B Error animat ions displa y ste p-by-step instruct ions when paper gets jammed. Y o u can read the steps at your own pace by pressing c to see the next st ep and d to g o backward. I f you do not press a key after 1 minu te the an imati on start s running automatical ly ag ain.
158 Tran sf err in g fax es to an ot he r fax machine B If you have not set up your Station ID , y o u can not enter fax transf er mode. (See Set you r stat ion ID in the Qui ck Setup Guide .) a Pres s Stop/Exit to inte rrupt t he error t em p or ari l y.
Troubleshooti ng and Rou tine Mai ntenance 159 B Document ja m B Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Foll ow the step s below to c l ear a document jam. Docu ment is ja mmed in the to p of the ADF un it B a Take out any pape r from the ADF that is not j ammed.
160 Printer jam or pa per ja m B Take out t he jammed paper de pending on wher e it is jamme d in t he mach ine. a If the p aper supp ort fla p is o pen, close it, and th en pull the pap er t ray comple tely out of the machine. b Pull out the j ammed paper (1) and pr ess Stop /Exit .
Troubleshooti ng and Rou tine Mai ntenance 161 B f Lift the s can ner cover (1) f rom the front side o f the m achine u ntil it locks securely in the open posit ion.
162 Routine m aintenanc e B R eplac in g th e ink cart rid ges B Your mac hine is equipped with an ink dot cou nter. The ink dot counter automat ically moni tors the level of ink in eac h of the 4 cart ridges. When the machine det ects an ink cartridg e is running out of ink, t he machine will tell you w ith a message o n the LCD.
Troubleshooti ng and Rou tine Mai ntenance 163 B d Turn the green k nob on the prot ective yell ow cap clock wise until it cli cks to relea s e the vacu um seal, then remove the cap (1). e Each color has its own correc t posit ion. Inser t the ink cartridg e in the dir ection of the a rrow on the l abel.
164 IMPORT ANT • DO NOT take out ink cart r i dges if you do not need to replace th em. If you do so, it may redu ce t he ink qu antity and the machine wil l n ot know the quantity of ink left in the cart ridge. • DO NOT touch the cartridge ins ertion slots.
Troubleshooti ng and Rou tine Mai ntenance 165 B a Pull the pap er tray ( 1) compl etely out of the mac hine. b Wipe the outs ide of the machi ne w ith a dry l int-free soft cloth t o remove dust. c Lift the outp ut paper tray cover and remove any thing that is stuck ins ide the paper tr ay.
166 C leani ng th e mach ine’ s printer platen B CAUTIO N Be sure t o unplug th e machine fr om the AC power outle t before c leaning the p rinter plate n (1) to avoid an ele ctrical shock . a Lift t h e scanner cover until it locks securely in the open posit ion.
Troubleshooti ng and Rou tine Mai ntenance 167 B Clea ni ng t he p rint head B To maintain good print quality, the machi ne will automat ically clean th e pri nt head when needed. You can start the cleaning proces s manually if there is a prin t quality problem.
168 i After cle aning is finished, pre ss Color Start . The mac hine st arts printing the Print Qualit y Check Sh eet again and then re turn to st ep e . j Pres s Stop/Exit . If you repeat this procedure at least five times and the pri nt quality is stil l poor , replace the ink cartridge for th e clogged color.
Troubleshooti ng and Rou tine Mai ntenance 169 B Check in g the i nk volu m e B Although an ink volu m e icon appe ars on t h e LCD, you can use the ink menu to see a lar ge graph showing t he ink that is left in each cartri dge. a Press . b Press Ink Volume .
170 b Align the reces sed arrow s on the crad le with those on the machine , and then slide the crad le toward the f ront o f the machine unt il it clicks int o plac e. c Connect the cur led handset cord to the machine. Machine Informat ion B Chec ki ng the s erial num ber B You can see the machi ne’s s eri al number on the LCD.
Troubleshooti ng and Rou tine Mai ntenance 171 B Call Histo ry (Call ID hi s tor y and O utgoing Call hist ory) 3 All Settings You can reset all th e machin e settings back to th e settings that w ere set at the factory. Brot her strong ly recommends y ou use this opera tion wh en you dispo se of the machin e.
172 IMPORT ANT • Make sur e t hat the p lastic tabs on both sides of the green prot ective part (1) have securely c l icked into plac e (2). • If you are not able to find the green protec tive part, DO NOT remove the ink cartri dges before shipp ing.
Troubleshooti ng and Rou tine Mai ntenance 173 B h Lift the sc anner cover ( ) to releas e the lock. Gently pus h t he scanner cover support down ( ) and close the scanner cover ( ) usin g both hands.
174 C On-scr een programming C Your mac hine is designed to be easy to oper ate with LCD on-screen pr ogramming usi ng the menu but tons on the To uchscreen. Use r -f riendly programming hel ps you take full adv antage o f all the menu selections your machine has to offer.
Menu and F eatures 175 C Me nu t ab le C The menu table will hel p you unde rstand the menu select ions and options that are found in t he machine' s progra m s.
176 General S etup (C ontinu ed ) Volume (C ontinu ed ) Volum e Amplify On ( Perman ent / Tempor ary ) Off * For th e hea rin g- impa ire d, you can set the volume to the Volume Am plify : On set tin g on a pe rm anen t or temp orar y bas is.
Menu and F eatures 177 C Fax (Co ntinu ed ) Setup Receive (Co ntinu ed ) F/T R in g Ti me 20 Secs * 30 Secs 40 Secs 70 Secs Se ts th e ps eu do /dou ble- ring time in Fax/Tel mode. 47 Easy Receive On * Semi Off Re ceive s fax mess ag es automatica lly whe n you answ er a cal l an d hear fax tone.
178 Fax (C ontinu ed ) Report Sett ing Transmiss ion On On+Ima ge Off * Off+Im age Initia l setup for Tr ansm iss ion V erifica tio n Rep ort and Fax J our nal Report . 88 Journ al Period Off Every 5 0 Faxes * Every 6 Hours Every 12 Hours Every 24 Hours Every 2 Days Every 7 Days 88 Print Fax — — Prin ts incomin g faxes s tored in th e m em ory.
Menu and F eatures 179 C Network menu Level1 Level2 Level3 Level4 Options Descriptio ns Network Wired L AN TCP/ IP BOOT Me thod Auto * Static RARP BOOTP DHCP Ch oo ses th e BOOT method th at be st sui ts yo ur need s. IP Address [000 -2 55]. [0 00- 255 ].
180 Network (C ontinu ed ) Wired LAN (C ont inu ed) Ethernet — Aut o * 100B-FD 100B-HD 10B-FD 10B-HD Cho oses t he Eth ern et link mode. MAC Address — — You ca n se e your ma ch ine’ s MA C addr ess f rom th e LCD. WLAN TCP/IP BOOT M ethod Aut o * Static RARP BOOTP DHCP Cho oses t he BOOT method that be st su its your need s.
Menu and F eatures 181 C Network (Co ntinu ed ) WLAN (Con ti nu ed) TCP/IP (C ontinu ed ) APIPA On * Off Au toma tica lly al locat es th e IP add res s f rom the link -local addre ss ra ng e. Setup Wiz ard — — Y ou ca n c onf igur e you r pri nt se rv er.
182 MENU ( ) (continued) Level1 Lev e l2 Lev e l3 O ptio ns Descriptio ns Page Print Rep orts Transmiss ion — — Prints th ese li sts and reports. 88 Help List —— Quick Dia l — A lphab etica l Order N umer ica l Ord er Fax Journal —— User Settings —— Network Con fig —— Ca ller ID hi st .
Menu and F eatures 183 C Initial Se tup (Co ntinu ed ) Reset Netwo rk — R e sets the pr int se rver back to i ts fact ory default settings , such as th e pass wo rd and I P a ddr ess inf orm atio n.
184 Fax ( ) Leve l1 Lev el 2 Leve l3 Op tion s Desc ript ions Page Record (A ppea rs onl y wh en th e h ands et is up or Sp eake r Phone is pr esse d.) — — — You can reco rd yo ur conv ersa t ion. 84 Volume (A ppea rs onl y wh en th e h ands et is up or Sp eake r Phone is pr esse d.
Menu and F eatures 185 C Polled TX —— On Off * Set s up yo ur m achi ne w ith an d oc ume nt t o be r etri ev ed b y anoth er f ax ma chin e. 92 Polling RX —— On Off * Set s up yo ur m ach ine to p oll anot her fax ma ch ine. 90 Overseas M ode —— On Off * If you a re ha vi ng diff icul ty send in g fax es over sea s, s et this to On.
186 Scan ( ) Level1 Option1 Op tion2 Op tion3 D escriptions Page Sca n to E-mail — — — You can sca n a bla ck & wh ite or a c olor d ocu me nt int o your E-ma il ap plic ati on . See Sof tware Us er' s Guide on the CD -ROM Scan to Image — — — You ca n scan a colo r pic ture into your gr aphi cs appl ica tion.
Menu and F eatures 187 C Copy ( ) Leve l 1 Lev el 2 L eve l3 O pt ion s Des cri pt ion s Pa ge Quality —— Fast Normal * Best Cho os e the Co py res olut ion for th e next copy.
188 Brightnes s —— A dju sts the b rig htne ss o f co pies . 98 Contrast —— A d justs t he con tra st of co pies . 98 Ink Save Mode —— On Off * Yo u ca n save s ame ink. 99 Stack/Sor t —— Stack * Sort You ca n ch oose to st ac k or sort mult iple copi es.
Menu and F eatures 189 C Watermark Cop y Setti ngs Op tion 1 Opti on2 Optio n3 Op tio n4 Desc ript ion s Page Edit Template — Te xt CONFI DENTIAL * DRAFT COPY Places a text i nto your document as a W ate rma rk us ing a tem plate.
190 Use Image Scan (S et pa ge an d pre ss st ar t) Transp arenc y Places a logo o r text in to your docu men t as a W aterm ar k us ing a sc anne d im age. 100 Media Positi on A B C D E * F G H I Pattern Places a logo o r text in to your docu men t as a W aterm ar k u sing an imag e from rem ova ble medi a.
Menu and F eatures 191 C Ph oto Ca pt ur e ( ) Leve l 1 Lev el 2 L eve l3 O pt ion s Des cri pt ion s Pa ge View Photos ( Slide S how ) Auto Corr ect See the pri nt setting s in the fo llow ing tabl e. The ma chin e st art s a S lid e Sh ow of yo ur ph otos .
192 Print Setti ngs Opt ion 1 Opti on2 Op tio n3 Opt ion4 D esc ripti ons Page Print Qua lity (Do es no t ap pea r for DP O F pri nting .) Normal Photo * — — Choo se th e pri nt qu alit y. 11 2 Paper Typ e Plain P aper Inkjet Paper Brother BP71 Other G lossy * — — Choo se t he pape r ty pe .
Menu and F eatures 193 C True2Life (Do es no t appe ar when Enhanc e Ph otos is c ho se n .) On Off * White B alanc e Ad just s th e h ue of th e whi te are as . 113 Sharpne ss Enhances the detail of the im age. Color D ensit y Adjust s the tota l amount of col or in t he i mag e.
194 Speed Dial () Call History () Leve l1 Lev el2 Leve l3 Op tion s Descr i ptio ns Page Speed Dia l More Set Speed Dial — Yo u ca n set u p dial by pre ssi ng only a few key s. 75 Setup Gr oups — Y o u can se t up a G ro up num ber s fo r B roa dcast ing .
Menu and F eatures 195 C Ente ring Tex t C When you are setting cer tain menu selections, you may need to enter text int o the machine. Press t o cho ose numbers, let ters or spe c i al charact ers . Up t o six letters are assigne d to each button on the LCD.
196 D Ge ner al D Specifica t ions D Pr int er Ty pe Ink jet P ri nt Me thod Black: Color: Pie z o with 94 × 1 nozzl e Pie z o with 94 × 3 nozz les Memory C apacity 48 MB LCD (l iquid cryst al display) T ouchsc reen 5 in. (120.7 mm) Color LCD 1 Touchscreen ac tive area: 4.
Sp ecifications 197 D AD F (aut om atic do cum ent feeder) For best resul ts w e reco mmend: Up to 15 pages Temperatur e: 68 ° F - 8 6 ° F (20 ° C - 3 0 ° C) Humidity : 50% - 70% Paper: 20 lb (80 .
198 Print me dia D 1 For glos sy p hoto paper or tran sp aren cies , we recom men d rem ovi ng print ed pa ge s from the o utpu t pap er tr ay cove r im me diatel y aft er the y ex it the m ach in e to av oid sm ud ging . 2 Use on ly tran spar enci es r eco mmen de d for i nkjet print ing .
Sp ecifications 199 D Fa x D Co mpa tib ilit y ITU-T Supe r Grou p 3 Co ding Sys te m MH /MR/MMR/ JPEG Modem Speed Autom atic Fallback 33600 b ps Documen t Size ADF Width: 5.8 in. to 8.5 in. (148 m m to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.
200 1 Bl ack & Whi te on ly 2 ‘Pages’ r efers to the ‘Bro ther Standard Chart No. 1’ (a ty pical bu s i n ess l etter, Standard res olution, MMR cod e). Sp ecif ic ati ons an d pri nte d mate ria ls a re subj ec t to ch ange wit hout pr ior not ice .
Sp ecifications 201 D Mes sage C enter D Messa ge Center Ye s IC M Re cord in g Ti me Max. 29 mi nutes / Max. 99 messages (Max.180 secs / 1 mes sage) Toll Saver Yes Record ing Conversatio n Yes OGM Ye.
202 Cop y D Color/ Black Yes/ Yes Docum ent Size A DF W i dth: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Leng th: 5.8 in. to 14 in. (148 mm to 3 55.6 mm) Scanner Gla ss Width: Max. 8 .5 in. (215.9 mm) Scanner Glass Length: M ax. 11.7 in. (297 mm) Copy Width: M ax.
Sp ecifications 203 D PhotoCapture Ce nter ® D 1 Memory cards, a dapte rs and USB Flash memory drive a re not included. 2 16 MB to 2 GB 3 4 GB t o 16 GB 4 xD-Pict ure Card™ Conven tional Car d from.
204 5 USB 2. 0 St anda rd USB Mas s St or age sta nda rd f rom 16 MB to 32 GB Supp ort fo rmat: FAT 12/FA T1 6/FAT3 2 6 Pr ogr essiv e JPE G fo rmat is not su pp orted .
Sp ecifications 205 D PictBridge D Co mpa tib ilit y Suppor ts t he Camera & Imagin g Product s Ass ociation PictBridge standard CIPA DC- 001. VIsit ht tp://w ww.
206 Scann er D 1 For the l ate st driv er up da tes for the M ac O S X y ou ar e us ing, vi sit us at http:// sol utio ns.b roth er. com . 2 Wind ows ® XP i n thi s Use r’s Guid e in clud es Wi nd ows ® XP Ho m e Edi tion, Windows ® X P Prof es sion al , and W ind ows ® XP Pr ofess iona l x64 Ed itio n.
Sp ecifications 207 D Printer D 1 Pr int onl y via ne two rk. 2 For the lat es t drive r up date s for th e Ma c OS X you a re usi ng, visit us at h ttp ://so lut ions .brot her .com . 3 Wh en th e Bor der less feat ure is set to On. 4 See Pap er type an d si ze f or eac h op er ati on on pa ge 19.
208 Interfac es D 1 Yo ur ma chi ne has a U SB 2 .0 Hi- sp eed i nt erfa c e . The m ach in e ca n als o be c onne ct ed to a comp ute r t hat ha s a USB 1.1 i nterfac e. 2 Thi rd pa rty USB por ts ar e not sup por ted. 3 See N e tw ork (LA N) on pa ge 211 and t he Networ k Us er' s Guid e for de tai led ne two rk sp eci fi cat ion s.
Sp ecifications 209 D Computer requ irements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTI ON S Com puter Platform & Operating S ystem Version Supp ort ed PC S oft ware Fu nct i on s PC Inte r.
210 Consuma ble items D Ink The m a c h ine uses individ ual Black, Yell ow, Cyan and Magenta ink cart ridges that are separ ate from the p r i nt head assembly.
Sp ecifications 211 D Network (LA N) D 1 See the C omp ute r Re qu irem ents cha rt on pa ge 20 9. 2 If you r equi re m or e adva nc ed pr inter man agem ent , use the l ates t Brot her B RA dm in Pro fessi onal uti lity ver s ion tha t is av aila ble a s a do wnloa d f rom h ttp ://so lu tions.
212 Wirele ss one -push co nf iguratio n D If your wire less access point supp orts eithe r Secur eE a s ySet up™, Wi-F i Protected Setup ( P BC 1 ) or A OSS™, you can conf igure the machine easily wi thout a comput er.
213 E This is a c o m pre hensive li s t of features and terms tha t appear in Br other manuals . Availabi lity of these featu r e s depe nds on the model yo u purcha s e d. E Glossary E ADF (automati c document f eeder) The docume nt can be plac ed in the ADF and s canned one page at a t ime automat ically.
214 Dual Access Your mac hine can s can outgoi ng faxes or schedule d jobs into m emory at the s am e time it is sending a fax from mem ory or receiving or printing an incom ing fax. Easy Receive Enable s your m achine to respond to CNG tones if you inte rrupt a fax call by answerin g it.
Glos sary 215 E Me nu mode Program ming mode for changin g your machin e's settin gs. OCR (optical char acter recogniti on) The b undled S canSoft™ Pape rPort™ 11SE wit h OCR or Prest o! PageMana ger software appl ication c o nverts an image of text to text you can edit.
216 Speed Di al A pre-p rogram m ed num ber fo r easy dialing. You must press Speed Dial , the two di git code , and Black St art or Color S tart to st art the di aling process. Stan dard resolutio n 203 × 97 dpi. It i s used for regula r size text and quickest tr ansmission.
Index 217 F F A Acce ss codes, storing and dialing . ... .... ... . 80 Accessories and s upplies .... ..... .. ..... .. .. ..... . i i ADF (automatic document feeder) .... 21 , 34 Answering ma c h ine (TAD) . .... ... .... ... .. ..... . 6 6 connecti ng .
218 E Easy Rece ive . ... .... ... .... ... .. ..... .. ..... .. .. ..... .. 4 8 Envel opes .... .. ... .... ... .... ... .. ... 1 2 , 13 , 19 , 20 Error m e s sag es on LCD ... .. ..... .. ... .... ... .. 15 1 B&W Pri nt O nly ..... .. ..... .. .
219 F G Gra y sc al e .. ..... .. ..... .. ... .... ... .. ..... .. .. 19 9 , 206 Groups for Broadc asting .... .. .. ..... .. ..... .. ... . 7 8 H Handset i nstal lation .. ..... .. ..... .. ... .... ... .... .. 1 69 Help LCD messages . .. ..... .. .
220 P Packing and shipping the m achine ... ... .. 17 1 Pagi ng . .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. .. 49 Pape r .. .... ... .... ... .. ..... .. ..... .. .. ..... .. ... .. 17 , 198 capa c i ty ... .. ..... .. ..... .
221 F Spe e d D ial cha nging . .. ..... .. ..... .. .. ..... .. ..... .. ... . 77 , 78 sett ing up b y 2-di git location . .. ..... .. ... . 7 5 sett ing up f rom C aller ID history .. .. .... 7 6 sett ing up f rom o utgoing calls .... .. .. .... 7 6 us in g .
222 Troubl eshooti ng .. .. ..... .. ... .... ... .... ... .. ..... .. 1 41 checking ink volume .. ..... .. ..... .. ... .... ... .. 16 9 docu m en t jam .. .. ..... .. ..... .. ... .... ... .... ... .. 1 59 error messa ges on LCD . ..... .. .. ..... .
EQUIPM ENT AT TACHM ENT LIM ITATIO NS (C anada o nly) NOTICE This product meets the appl icable Indus try Canada technical s pecificat ions. NOTICE The Ring er Equi valence Number i s an ind ication o f the maximum n umber of devic es allowed to be con nected t o a teleph one interface.
Brother Internat ional Corp oration 100 Somerset Co rporate B oulevard P.O. Box 6911 Bridgewater, NJ 08807-09 11 USA Brother Intern ational C orporation (Canada) Ltd. 1 rue Hôtel de Ville , Dollard-des -Ormeaux, QC, Cana da H9B 3H6 V isit us on the Worl d W ide W eb http ://ww w.
An important point after buying a device Brother MFC-795CW (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC-795CW yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC-795CW - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC-795CW you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC-795CW will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC-795CW, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC-795CW.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC-795CW. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC-795CW along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
