Instruction/ maintenance manual of the product MFC-685CW Brother
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USER’S GU IDE MFC-68 5CW MFC-88 5CW Version A.
If yo u n eed to c all Cu stomer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nce: Model Number: MFC-685CW and MFC- 885CW (Cir cle your model number) Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l number is on the back of the unit.
i Brother nu mbers IMPORTANT For t echnical help, y ou must call t he coun try where you bought the machi ne. Calls must be made fr om w i thin that country. Re gist er yo ur pr odu ct By registering your produ c t wit h B rother Inter national Corporation , y ou will be r eco rded as the original own er of the product.
ii Service Ce nter Locator ( USA only) For the location of a Br other authorized serv i ce center, call 1-80 0-284-4357. Service Center Locations (Canada only) For the location of a Br other authorized service center, call 1-877-BROTHER.
iii Orde ring a cce ssori es an d su pplie s For best quality results use only ge nui ne Brother ac cessories, which are avail abl e at mos t Brother retailers. If yo u cannot find the acc essory y ou need a nd you have a Visa, MasterCard, Discover, or American Express credit c ard, you can order accessories directly from Brother.
iv Not ice - Discl aimer of Warra nties (USA and Cana da) BROTHER' S LICEN SOR(S) , AND T HEIR DIRECTORS, OFFICERS, EMPLOYEES O R AGENTS (COLLECTIVELY BRO THER'S LICENSOR) MAKE NO WARRANTIES.
v Brother ® One Y ear Li m it ed W arr anty an d Replace m en t S ervice (USA o nly) W ho i s co ve red : This limit ed wa rr anty (“ warr anty”) is give n only to t h e ori gi nal end- use/ .
vi Br other ® O ne Year L imited W a r r an t y and Replace ment Service (USA on ly) dis cret io n. Broth er reserve s t h e r ight to suppl y a refu rbishe d or remanufac tured rep lacement Mach ine.
vii BROTHER MUL T IFUNCTION CENTER / F AX MACHINE LIMITED WARRANT Y (Can ada on ly) Pursuant t o the limited w arr a nty of 1 y ear from the date of purchase fo r l abour and parts, Brother International Co r p orat ion (Canada ) Ltd.
viii Tab le of Con tent s Se cti on I Ge ner al 1 Genera l Informa tion 2 Usi ng th e d ocu ment ation ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... ..... ..... ....2 Sy mbols an d conven tio ns used in th e doc u m enta tio n .
ix LCD disp l a y .... ....... ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... ..... ....... .... ..... ..... ..... .... .. 28 LCD Co ntrast ... ..... ..... .... ..... ..... ....... ..... .... ..... ..... ..... .... ..... ..... ..
x Receive mode s et t ings .......................... ......................................................... ..... 44 Rin g De lay ...... ..... ..... ..... .... ....... ..... ..... ..... .... ..... ..... ..... .... ..... ..... .... ..... ..... ....
xi 9 M ess age Cent er 68 Mess age Center m ode . ..................... ........................ .......................... ................ 68 Sett ing up the Messag e Center ... ..... ....... ..... ..... ..... .... ..... ..... .... ........ .... ...
xii Sect ion III Copy 13 Mak ing copies 88 How t o copy ... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... ..... ..... .... ..... 88 Ent ering Copy mode ... ..... ..... .... ..... ..... ..... .... .
xiii Scan t o a mem ory ca rd or USB Flash memory d r ive ..... ..... ....... .... ..... ..... ..... .... 110 Enter in g Sc an mode .... ..... .... ..... ..... ..... ....... .... ..... ..... ..... .... ..... ..... ..... .... ..... .. 110 How to scan t o a memor y card or USB Flash m emory dri ve .
xiv Routine maintenanc e ............... ............................................. ............................. 146 Repl a c ing th e ink car tr idge s . .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... 146 Cle anin g t he outsi de o f the mac hine .
Section I Genera l I General Information 2 Loading documents and pa per 10 General setup 21 Security features 30.
2 1 Using the documen tation 1 Thank y ou for bu y ing a Brother m achine! Reading the docu m entation will help you make the mos t of y our m ach i ne. Sy mbo ls and co nven tion s used in th e docu menta tio n 1 The f ol lowing symbols an d conventions are used throughou t t he document ation.
General Informat ion 3 1 c If the l anguage s cr een appears , c l ick your languag e. The CD-RO M main menu w ill appear. Note If this window does not appear, use W i ndow s ® Ex pl ore r to run the start.exe program from the root directory of the Brother CD-ROM .
Chapter 1 4 Viewing Doc umentation (For Macint osh ® ) 1 a Turn on your Macintosh ® . Ins er t the Brother CD-ROM i nt o your CD-ROM drive. T he following window will appear. b Double-click the Do cumentation icon. c Double-click your language folder.
General Informat ion 5 1 Acces sing Brother Support (For Window s ® ) 1 Yo u c an fin d al l th e con tact s yo u wi ll n eed, s uch as We b su pport (Br o the r So luti o ns C ente r), Cu stom er S erv ice an d Brot her Auth ori zed Se rvi ce Cen ters on Brother num bers o n page i a nd on t h e Brot her C D-R OM.
Chapter 1 6 Control panel over view 1 MFC-685 CW 1 MFC-885 CW 1 Note Most of the illustrations in t his User’s Guide show the MFC-685CW. 1 Dia l Pad Use th ese key s to dial t elephone an d fax numbers and as a keyb oard for enter i n g infor mation into t he machine.
General Informat ion 7 1 3 Mode keys: Fa x Lets you acces s Fax mode. Sca n Lets you acces s Scan mode. Copy Lets you acces s Copy mode. Pho toCaptur e Lets you acces s PhotoCapture Center ® mode. 4 M e nu keys: Volume keys d c In Fax mode, you can pr ess these keys to adjust the ri ng volume.
Chapter 1 8 5 Start keys: Color Star t Lets you st ar t sending faxes or mak ing copies in ful l color. Also l ets y ou sta rt a scanni ng o perati on (in color o r bl ack & white , dependi ng on the sc anning set t i ng in the Con t r olCenter softwa r e) .
General Informat ion 9 1 LC D dis play scree n 1 The LCD shows the cu r ren t m ach i ne status when the mac hi ne is idle. 1 Wireless Statu s A four level indicat or show s the current wirel ess signal streng th if you are using a wirel ess connectio n.
10 2 Loading docum ents 2 You can send a fax, m ake copies, and scan from the ADF (aut omatic do c u ment feeder) and f rom the sc anner glas s . Using ADF 2 The A DF can h old up to 10 pages and feeds each sheet individu al ly. Use standard 2 0 lb (80 g/m 2 ) paper an d always f an the pag es before putti ng t hem in t he ADF.
Loading doc uments and paper 11 2 Us ing the scan ner glas s 2 You can use t he scanner glass to fax, cop y or scan page s of a book or one page at a time. Document Size s Supported 2 How t o l oad d ocume nt s 2 Note To use the scanner glass , the ADF must be em pty.
Chapter 2 12 Acceptabl e paper an d other med ia 2 The print quality can be affected by the type of p aper you are using in the machi ne. To ge t the be s t print qua li ty for t he settings you have chos en, always set the Pap er Ty pe to m atch the t y pe of p aper you lo ad.
Loading doc uments and paper 13 2 Choo sing th e righ t medi a 2 Paper type a nd si ze f or each operation 2 Paper T ype Paper Si ze Usage Fax Copy Photo Captur e Printer Cut She et Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in.
Chapter 2 14 Paper weight, thickness and capacity 2 1 Up to 50 s heets for Le gal s ize paper 20 lb (8 0 g/m 2 ). Up to 100 sheets o f Let ter/A4 20 lb (8 0 g/m 2 ) paper. 2 F or Phot o 4 " × 6" and Phot o L 3.5 " × 5" pap er, us e t he phot o byp ass t ray ( i n US A) or t he ph oto p aper t ray (i n Cana da).
Loading doc uments and paper 15 2 Loading pa per and other media 2 Note To print on Photo (4" × 6") or Photo L (3.5" × 5") paper, see Loading photo paper on pa ge 18. a If the paper support flap is o pen, close i t , and th en pull th e paper tray c ompletely out of the mac hi ne.
Chapter 2 16 Note When yo u use Lega l size paper, press and ho ld the universal guide r elease button as you slide out the front of the paper t ray. e Gently adjust the paper side guides to the paper with both hands . Make sure the paper side guides touch the sides of the paper.
Loading doc uments and paper 17 2 Lo ading e nvelo pes an d post car d s 2 About envelopes 2 Use en v e lopes that weigh from 20 to 25 lb (7 5 to 95 g/ m 2 ). Som e envelop es need margin settings t o be s et in the application. M ake sure you do a test print first .
Chapter 2 18 If you have p rob l e ms w hen p rintin g on envel o pes, try the following suggestions: 2 a Open the envelope f l ap. b Make sure the open flap is either to the side of the envelope or t o the back edge of t he env el ope when printing. c Adjust the size and margin in your application.
Loading doc uments and paper 19 2 c Put t he photo pap er into the p hoto bypass tray and gent l y adjust the paper side guides to the paper. Make s ure the pa per side gu ides touch the sid es of the paper. Note • Be caref ul that you do not push the pape r in too f ar; it may lift at t he bac k of the t r ay and c ause feed problems.
Chapter 2 20 Pr intable area 2 The printable area depend s on the settings in the application you are using. The figures below show the unprintable area s on cut shee t paper and envelopes. T he machine can only print in the shade d area s when the Bo r d erless pri nt feature is available and turned on.
21 3 3 On/Off key 3 W hen the m achine is idle , y ou can turn i t on and o ff by pressing the On/O ff key. Note If y ou have connected a n external telephone or TAD, it is always avail able. Tu rning the mac hine off 3 a Press and hold do wn the On/Off ke y until the LCD shows Shutting Down .
Chapter 3 22 1 Yo u ca nnot re ceive a f ax wi th Black Start or Color S ta rt . 2 You c an r ecei ve te leph on e call s by li fting t h e hand se t 3 W hen an ex ter nal TAD i s conn ecte d and E asy Rec eive i s turn ed on. 4 Set be for e you sw i tch o ff the ma ch ine.
General setup 23 3 Mod e Timer 3 The ma c h ine has four t emporary mo de k eys on t he control pa nel: Fax , Scan , Cop y and Ph otoCa ptur e . You c an change the amou nt of t ime t h e machin e takes a f t er the last S can, Copy or Photo Capture operation b ef o r e it returns to Fax mode.
Chapter 3 24 Pape r Size 3 You can use f ive sizes of pa per for prin ting copies: Letter, Legal, A 4, A5, a nd 4 × 6i n . (10 × 15 c m) and t hree sizes f or printing faxes: Letter, Legal and A4.
General setup 25 3 Be eper V olume 3 W hen the bee per is on, the mach ine will beep when y ou press a key, m ake a m i stake o r after you send or receive a fax. You can choos e a rang e of volum e levels, from High to Off . a Pr ess Me nu . b Pr ess a or b to choose General Setup .
Chapter 3 26 Handset Volu me (MF C-6 85CW only ) 3 a Pre ss Men u . b Pre ss a or b t o choose General Setup . Pre ss OK . c Pre ss a or b t o choose Volume . Pre ss OK . d Pre ss a or b t o choose Handset . e Pre ss d or c t o choose Low or High . Pre ss OK .
General setup 27 3 Se tting V olume Amplify (MFC -685C W only ) 3 Pleas e carefull y read Choosing the Handset Volume (Fo r V ol um e Amplif y) (MFC-685CW onl y) on pag e 26. a Pr ess Me nu . b Pr ess a or b to choose General Setup . Pr ess OK . c Pr ess a or b to choose Volume .
Chapter 3 28 LCD display 3 LCD Contr a st 3 You can a djust the L CD cont rast for a sharper and m ore vivid d isplay. If you are hav i ng difficulty readi ng the LCD, try chan gi ng th e contrast settin g. a Pre ss Men u . b Pre ss a or b t o choose General Setup .
General setup 29 3 Se tting the Off T imer 3 You can set how l ong the LC D stays on after t he last key press. Thi s is a power saving feature. The machine can print, scan and receive fax es and voic e c al ls when the LCD is off. a Pr ess Me nu . b Pr ess a or b to choose General Setup .
30 4 Memory Security 4 Mem ory Sec uri ty le ts you prevent unautho r i zed access to the m achine. You will not be able to continue to schedule Delayed F axes o r Po lling jobs . How ever , an y pre - schedul ed Del ayed Fa x es wi ll be sent even if you turn on Memory Security, so they wil l not be lost.
Securi t y feature s 31 4 Changing your memory securit y password 4 a Pr ess Me nu . b Pr ess a or b to choose Fax . Pr ess OK . c Pr ess a or b to choose Miscellaneous . Pr ess OK . d Pr ess a or b to choose Mem Security . Pr ess OK . e Pr ess a or b to choose Set Password .
Chapter 4 32.
Section I I Fax II Sending a fax 34 Receiving a Fax 42 Telephone Services and External devices 47 Dialing and storing numbe rs 60 Message Center 68 Advanced fax operations (Black & White only) 73 .
34 5 Entering Fa x mode 5 When the mac hine i s idle, the time ap pears on the LCD. When you want t o s end a fax, or chang e fax sen d or receive set tings, p ress the ( Fax ) k ey to illu minate it in green. The L CD shows: Press a or b to scroll t hrough the Fax ke y option s .
Sending a fa x 35 5 Faxi ng fro m the s cann er gl ass 5 You can use the scanner glass t o f ax pages of a book on e at a time. The documents can be up to letter or A4 s i ze.
Chapter 5 36 Broadcastin g ( Blac k & White on ly) 5 Broadcas ting i s whe n t he sa m e fax m ess age is automatically sent to more than one fax number. Y ou can include Groups, Speed Dial numbers and up to 50 manuall y dialed numbers in the same broadcas t .
Sending a fa x 37 5 Additional s ending operations 5 Se ndi ng fax es usi ng mu ltipl e sett ing s 5 W hen you s end a fax you can choos e a ny combin at ion o f these s ett ings: resolution, contrast, overse as m ode, d el ayed fax timer, p olling tr ansmissi on and re al t im e transm ission.
Chapter 5 38 Ch angi ng fax reso lutio n 5 The q uality of a fax ca n be improved by chang i ng t he fax resol ut ion. a Pre ss ( Fax ). b Pre ss a or b t o choose Fax Resolution .
Sending a fa x 39 5 Over sea s Mode 5 If you are having difficulty sending a fax overseas du e to possible interference on the telep hone l ine, we recommend that you tu r n on the Overseas m ode. After you send a f ax using t hi s f e ature, the f eature will turn its el f of f.
Chapter 5 40 Set ting your c hange s as t he ne w de fault 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Si ze you use most o f ten by set t ing them a s defa ult . T hese set tings will st ay unt il you c han ge the m aga in.
Sending a fa x 41 5 Ou t of Me mory me ssa ge 5 If y ou get an Out of Memory mess age while sc anning the first pag e of a f ax, press Stop/ Exit to cancel the f ax.
42 6 Rece ive mode s 6 You must choose the rec ei ve mode depending on the external devices and t el ephone sub s c riber services y ou have on your l i ne.
Re c eiv ing a Fax 43 6 Using recei ve m odes 6 Some rec ei ve modes answer autom at i c ally ( Fax Only and Fax/Tel ). Y ou m ay want to chan ge t he ring delay before using these mode s . See Ring Delay on pa ge 44. Fax on ly 6 Fax o nly mode wi ll a ut om atically ans wer every call as a fax call.
Chapter 6 44 Receive mode se ttings 6 Ring De lay 6 The Ring Delay sets the numbe r of times the machine rings before it answers in Fax Only or Fax/Tel m ode.
Re c eiv ing a Fax 45 6 Ea sy Receiv e 6 If Eas y Receive is On : 6 The ma c hine receives a fax call automat ically, even i f y ou answer the call. W hen you s ee Receiving on the LCD or when y ou hea r “chi rps” throug h the handset you are using, just replace t he handset.
Chapter 6 46 Additi onal recei ving opera tions 6 Pr in ting a r edu ced i nc oming fa x 6 If you choose On , the machine autom at ically reduces each p age of an incoming fax t o fit on one page of A4, Lette r, Lega l size paper. The machine calcul at es the reduction ratio by using t he page size o f the f ax a nd your Paper Size setting.
47 7 7 Voice ope r a tions 7 Voice call s c an be m ade either with the hands et, the co rdl ess handset ( M FC-885CW only), the spea k er phon e, or a n external telep hone, by dialing manually , or by using Quick Dial num bers. Note If you have the M FC-885CW, please see the Digital Cordl ess H andset BCL-D10 User’s Guide.
Chapter 7 48 Hold 7 For MFC-685CW 7 a Pre ss Hold t o put a call on Hold. You can replace the handset wi t hout disconnecting the call. b Pick up the machine ' s handset or press Speaker Pho n e to relea s e the cal l from Hold.
Telephon e Service s and Exte rnal device s 49 7 Fax/ Tel mode when th e powe r ke y is o ff 7 W hen t he On /O ff K ey is off you can receive faxes aut o ma tically if the On/Off setting is Fax Receive:On (See On /Off se ttin g on pa ge 21.) Fax/Tel mo de wil l work in the f ol lowing ways.
Chapter 7 50 To avoi d conflicts b et we en your Broth er machine an d y our voice mail service, do one of the following: Get t h e Distinctive Ring service from y our telephone co m pany.
Telephon e Service s and Exte rnal device s 51 7 Do you ha ve Vo ice Ma i l? 7 If y ou have V oice M ail on t he telephone line that you will install y our new machine on, there is a strong possibility that Voice Mail and the mac hi ne will conflict with each other wh ile rece iving in com ing calls .
Chapter 7 52 Registe ring the Disti nctive Ring pa ttern 7 After you have set t he Di s tinctive Ring feat ure to on, the receive mode is set t o Manual autom aticall y. Y ou cannot change the recei v e mode to anothe r m ode whil e the Distinctive Ri ng i s se t to on.
Telephon e Service s and Exte rnal device s 53 7 Calle r ID 7 The Calle r ID feat ure l et s you use the Caller ID subs c rib er s ervice of fered by many local telephone c ompanies. Call y our telephone company f o r details. Thi s service shows the telep hone number, or name if it is available, of y o ur caller as the line rings.
Chapter 7 54 Vi ewing the Call er I D Li st 7 Your machine stores information for the last thir ty calls in the Cal ler ID lis t. You c an view or print thi s list. When the thir ty-first call comes in to the machi ne, it replaces information about the first call.
Telephon e Service s and Exte rnal device s 55 7 Connect ing an exte r n al TAD (telephone answer ing de vice) 7 You may choo se to con nect an external answ ering devi ce.
Chapter 7 56 Co nnec tion s 7 The e xternal TAD must be plugged into t he jack labeled EXT . Y our m achine ca nnot wo rk properly if you plug the T AD into a wall jack (unless you are u s i ng Distinctive Ri ng). a Plug the telephone line cord from the telephone wal l jack into the j ack labeled LINE.
Telephon e Service s and Exte rnal device s 57 7 Spe cial l ine cons id er ations 7 Roll ove r tel ephone li nes 7 A roll over teleph one system is a group of two or more separate telepho ne l ines that pass incomi ng call s to each oth er i f t hey are busy.
Chapter 7 58 d Plug one end of the second telephone line cord for your T AD into t he L2 jack of the two-line TAD. Plug th e ot h er end into the EX T. jack on the left sid e of the machine. 1 Trip lex Adap t er 2 Two Line Telehone 3 Exter nal Two Line TA D 4 Mac hine You can keep t wo-line telephones on ot he r wall outlets as always.
Telephon e Service s and Exte rnal device s 59 7 If you ans wer a c all a nd no one is on the li ne: 7 You shoul d as sume that you're receiving a manu al fax. Press l 51 and w ait f or the chirp or until the LCD shows Receiving , and then hang up.
60 8 How to Dial 8 Man ual d ialing 8 Press all of the digits of t he fax or t el ephone number. Sp eed Dialin g 8 a Pre ss Speed Dial . You can also choos e Speed Dial by pressing ( Fax ). b Pre ss a or b t o choose Search . Pre ss OK . c Press the t wo-digit S peed Dial num ber.
Dial ing and s toring n umber s 61 8 Fax R edial 8 If y ou are sending a fax manual l y and t h e line is busy, press Redial / Pause , and then pres s Black Start or Color Start to try again.
Chapter 8 62 d Do one o f the following: To make a telephone ca l l, press a or b to c hoos e Make a phone call . Pre ss OK . To send a fa x , press a or b to choose Send a fax . Pre ss OK . Pre ss Black Start or Co lor St a rt . If you want to store the num ber, press a or b to choose Add to Speed Dial .
Dial ing and s toring n umber s 63 8 d Do one of the following: Enter the name (up t o 16 characters) using the dial pad. Press OK . (To help you enter l etters, see Entering Text on pag e 174.) To store the num ber without a name, press OK . e Enter the fax or telephone nu mber (up to 20 digits).
Chapter 8 64 d Pre ss a or b t o choose Add to Speed Dial . Pre ss OK . e Pre ss a or b t o cho ose t he 2-digi t Spee d Dial l ocation you want to store the number i n. Pre ss OK . f Do one o f the following: Enter the name (up t o 16 charact ers) using the dial pad.
Dial ing and s toring n umber s 65 8 Se tti ng up gro ups f or br oadc as ting 8 Groups , which c an be stored on a Speed Dial locat ion, allow you to send the same fax mess age t o many fax numbers by pressing onl y Sp eed Dial , OK , the t wo-digit location and Black S tart .
Chapter 8 66 Changing Gr oup name 8 a Pre ss Speed Dial . b Pre ss a or b t o c hoose Setup Groups . Pre ss OK . c Pre ss a or b to choose the Group name you wa nt to chang e.
Dial ing and s toring n umber s 67 8 Dia li ng Acce ss co de s and cr ed it ca rd n umber s 8 Som etimes you may wan t to choose from several l ong d istance carriers w hen you make a call.
68 9 Messa ge Center m ode 9 The M essage Cent er feature will st ore up to 99 incomi ng m essage s . M es s ages are stored in the order in wh ich they are rec eived. Voice m ess ages can be up to 3 minutes in length, and can a lso be pi ck ed up remot el y (see Using your Re mote Access C ode on page 80).
Message Center 69 9 f Pr ess a or b to choose Record OGM . Pr ess OK . g Record your message, using one of t he options below: (MFC-685CW only) Pickup the handse t , record your messa ge, and repla ce the handset when finished. (MFC-885CW only) Speak clearly toward the microphone to record your messa ge.
Chapter 9 70 Managi ng your messa ges 9 Mes sage ind icat or 9 The lig ht flashes if t here are any new mess ages waiting f or you. The L CD displays t he total num ber of voice and f ax messages stored in the Mess age Center memory. Fax m essages a r e on ly stored w hen Fax Storage or Fax P review is turned on.
Message Center 71 9 Additional M essage Center operatio ns 9 Sett ing maximu m time f or i n c o min g mess ages 9 Your m achi ne’s default setting will save incomi ng m essage s up to 30 seconds long. To change this setting follow the steps belo w: a Pr ess Me nu .
Chapter 9 72 ICM Re cordin g Mon itor 9 This feat ure lets you turn t he speak er volume for voi ce messages On or Off . Wh en yo u tu rn the monitor Off , you will not hear mess ages as the y com e i n. a Pre ss Men u . b Pre ss a or b t o choose Fax .
73 10 10 Yo u can on l y u se one advanced fax oper ati o n at a time : Fax Fo rwa rd ing Pagin g Fax S torage Fax Pre vie w PC Fax Re ceive Of f You can chan ge your selection at any tim e.
Chapter 1 0 74 Pagi ng 10 When y ou choose Paging, your machine dials the pager number you have programm ed, and then dials your PIN (Personal identification Number). This activates you r pager so you wi l l know that you have a fax messag e i n t he memory.
A dvanced fax op erati ons (Blac k & White onl y) 75 10 Fax Storage 10 If you choose Fax Storage, yo ur m achine stores the received fax in the memory. You will be able to retrieve f ax messag es from anoth er l oca t io n using the remote ret r i eval comm ands.
Chapter 1 0 76 b Pre ss a or b t o choose t he fax you wa nt to see. Pre ss OK . Note • If y our fax is l arge there m ay be a delay before it is displayed on the LCD. • The LCD will show the current page number and t ot al pa ges of the fax mess age.
A dvanced fax op erati ons (Blac k & White onl y) 77 10 How to preview an outgoing f ax 10 You can preview a fax message bef ore you send i t. Y ou mus t set the Re al Time Trans m ission and Polling RX to off before you use this feature. a Pr ess ( Fax ).
Chapter 1 0 78 h Pre ss Sto p/ Exit . Note • PC Fax Receive is not support ed in the Mac OS ® . • Before y ou can set up PC F ax Receive you mus t inst al l the MFL-Pro Suite software on you PC. Make sure y our PC is conne c t ed and t urned on. (For deta il s see PC-F AX Recei ving in th e S oftw are Us er’s Guide on the CD-ROM.
A dvanced fax op erati ons (Blac k & White onl y) 79 10 Turning off Adv anced Fax Op eration s 10 a Pr ess Me nu . b Pr ess a or b to choose Fax . Pr ess OK . c Pr ess a or b to choose Advanced Fax Operation . Pr ess OK . d Pr ess a or b to choose Fwd/Page/Store .
Chapter 1 0 80 Remote Retrieval 10 You can call your machine from any tou c h tone t elephone or fax machine, then use th e remote ac cess cod e and remot e commands to retri eve f a x mess ages. Set ting a Rem ote Acce ss Code 10 The rem ote access code let s you acce ss th e remote ret rie val f eatures when you are away from your machi ne.
A dvanced fax op erati ons (Blac k & White onl y) 81 10 Remo te Fa x command s 10 Follow the com m ands b elow to acc ess featu r e s when you are awa y from the mac hi ne. When you call the machi ne and enter your remote access c o de (3 digits followed by l ), th e syst em will gi ve two short beep s and y ou m ust ente r a remo t e c ommand.
Chapter 1 0 82 Ret rie ving fax me ssa ge s 10 You can call your machine from any tou c h tone teleph one and have y our f ax messages sent t o a fax machine. B efore you us e this feature, you have to turn on Fax Storage. a Dial your f ax number. b When your machine answ ers, enter your remot e access co de (3 digits followed by l ) at once.
83 11 11 Fax reports 11 You need t o s e t up t he Transmiss i on Verification Report and Jour nal Period using the Men u keys. Tr ansmis sion Ver ificat ion Report 11 You can use the Tran s m ission Verification Report as proof that you sent a fax.
Chapter 1 1 84 Reports 11 The f ol lowing reports are av ai lable: Transmission Prints a Transmission Verification Report for your last transm i ssion. Help List A help list about how to quick l y program your mach i ne. Quick Dial Lists name s and num bers stored in t he Speed Dial memory, in alphabetical or numerical order.
85 12 12 Polling ove rview 12 Pol l ing lets you s et up your machi ne so other people can rec ei ve faxes from you, but they pay for the call . It al so lets you call somebody else’s f ax machi ne and r e ceive a f ax from it, so you pay for the call.
Chapter 1 2 86 Polled trans mit ( Blac k & Wh ite only) 12 Polled t ransmit lets you s et up your m achine to wa i t with a d ocument so a nother fax machine can c al l and retrieve it. The d ocument will be stored a nd can be retrieved by any other fax machine until you delete it from the memory.
Section II I Copy III Making copies 88.
88 13 How to c opy 13 Ente ring Cop y mode 13 When y ou wan t to make a copy, press ( Copy ) to i l luminate it in green. The L CD shows: 1 No of Copies You can enter the number o f copies yo u wa nt by using t he dia l pad. Press a or b to scroll t hrough the Co p y key option s .
Making cop ies 89 13 Copy setting s 13 You can change the copy settings temporarily for the next copy. These se t tings are temporary, and the machin e returns to its def ault settings 1 minute after copy i ng, unless you have set the Mode Timer to 30 seconds o r less .
Chapter 1 3 90 d Pre ss a or b t o choose Enlarge/Reduce . e Do one o f the following: Pre ss d or c to choose the enlargemen t or reduction ratio you want. Press OK . Pre ss d or c t o choose Custom(25-400%) . Pr ess OK and then enter an enlargement or reduction ratio from 25% to 400% .
Making cop ies 91 13 g After the ma c h ine scans the page , press 1 to scan the next page. h Place the next page on the scanner glass. Pr ess OK . Repeat steps g and h for each page of the l ayout . i After all the p ages ha v e been s c a nned, press 2 to fi nis h.
Chapter 1 3 92 Contrast 13 You can adjust the copy contrast to he lp an image loo k s harper and more vivid. a Pre ss ( Copy ). b Load your docume nt . c Enter the number of copies you want. d Pre ss a or b t o choose Contrast . e Pre ss c t o increas e the contrast or pres s d to d ecr eas e the cont r a st.
Making cop ies 93 13 Se tting you r chan ges a s th e new de f ault 13 You c an s ave the copy set t in gs for Qu ality , Paper Type , Brightness , Contrast and RED Adjust , GREEN Adjust , BLUE Adjust that you use most often by setting the m the default settings.
Chapter 1 3 94.
Sectio n IV Wal k-u p Ph oto P rin tin g IV PhotoCapture Center ®: Printing photos from a memory card or USB Flas h memory drive 96 Printing photos from a cam era 112.
96 14 PhotoCapture Ce nter ® Operatio ns 14 Pr intin g from a m emory ca rd or USB Fla sh mem ory dri ve wi thout a PC 14 Even if y our machine i s not connected to your comput er, y ou c a n print photos directly from digital camera media or a USB Flash memory drive.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 97 14 Memor y cards or a USB Flas h memory drive fol der st ructur e 14 To avoid errors, remember the following poi nt s: The im age f i le extensi o n m ust be .
Chapter 1 4 98 Getting starte d 14 Firmly put a mem ory card or USB Flash mem ory drive into the proper slot. 1 USB Flash memory drive 2 Compact Flash ® 3 Secu r eDig ita l, Mult iMedi aCar d™ 4 Me.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 99 14 En teri ng Phot oCa ptur e m ode 14 After you insert t he m emory card or USB Flash me m ory drive, press the ( Ph oto Cap tu re ) k ey t o illumi nate it i n gre en and d i splay t he PhotoCapt ure options on t he LCD.
Chapter 1 4 100 Pr int Ind ex (T hum b nai ls) 14 The PhotoCap ture Cen ter ® assi gns num bers for images (such as No.1, No.2, N o .3, a nd so on ). The P hotoCapture Cent er ® doe s not recognize any other n umbers or f ile n am es that y our digital cam era or PC has used to identify the pictures.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 101 14 g Enter t he number of copies you want using the dial pad. h Do one of the following: Change t he print sett ings. (S ee page 106.) If yo u do no t want to c h ange any settings, press Color Start t o pri nt.
Chapter 1 4 102 Enhance Scener y 14 Enhan c e S cenery is best used for a djusting landsca pe photographs. It hi ghlights gre en and bl ue areas i n y our photo, s o that the landsca pe l ooks more sharp and vivid. a Make sure you have put the memory card or USB F lash m emory drive in the proper slot.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 103 14 b Pr ess a or b to choose Photo Effects . Pr ess OK . c Pr ess d or c to choose y our ph oto. Pr ess OK . d Pr ess a or b to choose Monochrome . Pr ess OK .
Chapter 1 4 104 Print All Phot os 14 You c an print a ll the photos on your mem ory card. a Make sure you have pu t a memory ca rd or USB Flash me m ory drive in t he proper slot. Pre ss ( Ph otoC apt ur e ). b Pre ss a or b t o choose Print All Photos .
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 105 14 Trimmi ng 14 You can trim your photo a nd print a p art of t h e imag e. Note If your photo is very small or an irregular sha pe you m ay not be able to t rim the pho t o.
Chapter 1 4 106 PhotoCapture Ce nter ® print settings 14 You can change the prin t settings temporarily for the next printi ng. These settings are temporary , and th e m achine returns to i ts default settings 3 minutes after printing, unless you have set the M ode Timer to 2 m inutes or less.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 107 14 Pr int Qua lity 14 a Pr ess a or b to choose Print Quality . b Pr ess d or c to choose Normal or Photo . Pr ess OK . c If yo u do not want to cha nge addition al settings, press Color Start t o pri nt.
Chapter 1 4 108 Adju sting Br ightness , Co ntrast and Co lor 14 Brightness 14 a Pre ss a or b t o choose Brightness . b Pre ss d to make a darker print or p r e ss c to m ake a li ghter print. Pre ss OK . c If you do not wa nt t o change a dditional settings, press Color Start to pri nt.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 109 14 Crop ping 14 If your photo is too long or wide to fit the availabl e space on your cho s en l ay out, part of t he im age will a ut o matically be cropped.
Chapter 1 4 110 Scan to a me mory card or USB Flash m emory drive 14 Ente ring Scan mod e 14 When y ou want to s can to a m emory card o r USB Flash memory drive, press ( Scan ). The L CD shows: Press a or b to choose Scan to Media . Press OK . If you are not connected to your computer only the Scan to Media selection will appear on the LCD.
PhotoCap t ur e Cent e r ® : Pr inting photos from a me mory card or USB Flash memo ry drive 111 14 h Pr ess a or b to choose JPEG , PDF or TIFF . Pr ess OK . Note • If you ch ose co lor in the r e s o l ution se tti n g, you cannot c hoose TIFF . • If y ou chose black & white in the res olution sett i ng, you cannot choose JPEG .
112 15 Printing photo s directly from a PictBridg e camera 15 Your Brother mach i ne supports the PictBridge s t and ard, allowing you to conne c t to a nd print pho tos directly fr om any PictBrid ge compatible d igital came r a .
Pri nt i ng pho tos from a camer a 113 15 Pr inting Images 15 Note Remove an y m emory cards or USB Flash mem ory drive from the machi ne before con nect ing a digital cam era. a Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) o n the machi ne using the USB cable.
Chapter 1 5 114 Printing photo s directly from a digita l camera (with out PictBridge) 15 If your c amera is using t he US B Mass Storage standard, you can conne ct your camera i n storage m ode. This en abl es you t o print phot os from y our camera .
Pri nt i ng pho tos from a camer a 115 15 Understandin g the Error Mes sag es 15 Onc e you are familiar with the types of errors that can occur whil e y ou are p r i nt ing f rom a camera, y ou can easily i den t ify an d troubl es h oot any problems.
Chapter 1 5 116.
Section V Software V Software and Network fea tures 118.
118 16 The C D-RO M inc ludes the Softwa re User ’s Guide and Netw ork Use r’s Guide for features a vailable when conn ected to a co mputer (for ex ample, printing and scan ning). The se guide s have ea sy to use link s that, whe n clic ked, will tak e yo u directly to a partic ular s ection.
Sectio n VI Appendix es VI Safety and Legal 120 Troubleshooting and Routin e Maintenance 132 Menu and Features 158 Specifications 175 Glossary 192.
120 A Choosing a location A Put you r machine on a f l at, stable surface that is free of vibration and sho cks, such as a desk. P ut the mac hine near a t elephone wall jac k and a s t andar d AC power ou tl e t . Choose a loc at io n where the temperature rema ins be tween 50 ° F and 95 ° F (10 ° C and 35 ° C).
Safety an d L egal 121 A To use the machine safely A Ple ase keep these inst ructions for later reference and read them before attempting any main t enanc e. Note If t here are faxes i n the m achine's me mo ry, you need t o print them or save t hem before you unplug the machi ne from the AC pow er outlet f or more than 24 hours .
122 DO NOT put your han ds on the edg e of t he machine under the docum ent cover or the scanner cove r. Doin g this ma y cause injury . DO NOT put your hands on the e dge of t he paper t ray under the output paper tray cover. Doing this may cause injury.
Safety an d L egal 123 A DO NOT touch the area shade d i n the illustrat i on. Do i ng thi s may caus e injury . When moving the machine you must l if t i t from the base, by placing a hand at each side of the unit as shown in the i llustration. Do not c arry t he machine by holding the scanner cover.
124 WARNIN G • Use caut i on when installing or modifying t el ephone lines. Never touch telephone wires or terminals that are not ins ul ated unless the telephone line has been unplu gged at the wall jack. Never install telephone wiring during a lightning storm.
Safety an d L egal 125 A I m po rtant s afety inst ructio ns A 1 Re ad al l of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Un pl ug t hi s prod uct f rom the wal l outlet before c leaning the inside of t he mach i ne.
126 If the product does not operate normally w hen the operat i ng instructions are followed, adjust only those controls that are covered by the operating instructions.
Safety an d L egal 127 A If thi s equipmen t causes h arm to the tele phone net w ork , the t elephone com pany will n otify y ou in adva nce that tem porary discontinuanc e of serv i ce m ay be required. B ut if advance not ice isn't p r a ctical, the telepho ne c om pany will notify the custo m er as soon as po ssible .
128 Fed eral Comm unicat ions Co mmissi on (FCC) Declarat ion of Con f o rmity (U SA onl y ) A declares, that the products Product Name: MF C- 6 85CW and MFC-885C W comply with Part 15 of the FCC Rules.
Safety an d L egal 129 A Indu stry Cana da Compl ia nce St atem ent (C a nada only) A This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numé r i que de la c l asse B est conf orme à la norme NMB-003 du Canada.
130 Legal li mitations for copy ing A Color reprod ucti on s of certain documents are illegal and may result in either crim i nal o r civil liability. This memorandu m i s intended to be a guide rather than a complete listing of every possible prohibition .
Safety an d L egal 131 A Trade m ar ks A The Brother logo is a re gi stered t rademark of B rother I ndus t ries, Ltd. Brother is a registered trademark of Brother Industries , Ltd . Multi-F unct ion Link is a registered tradem ark of Brother International Corporation.
132 B Troublesh ooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troublesho ot ing t i ps.
Troub leshooti ng and Routine Maint enance 133 B Wh ite h orizo nt al lin es ap pear i n te xt or grap hics . Cle an th e pr int head . (S ee Clea ning the p rin t he ad o n pa ge 151. ) Tr y us in g the r ecom mende d typ es of pap er. (Se e Ac cept able paper a nd othe r medi a on pa ge 1 2.
134 Mach ine does not pri nt fr om Ad obe Illus trato r. Try to redu ce the print reso lution. (Se e Pr intin g for Wi ndow s ® or Prin ting and Faxi ng for Ma cint osh ® in the Software User’s Guide on the CD-ROM .
Troub leshooti ng and Routine Maint enance 135 B Sending Faxes Difficulty Su ggesti ons Ca nnot send a f ax. Ch eck all l ine c ord c onn ect ions . Mak e s ure that the Fax key i s illum inated . (See Entering Fax m o de on pa ge 34. ) Ask t he ot her par ty t o chec k tha t the re ceivin g machi ne has pa per.
136 Copying Dif ficult ie s Difficulty Su gg es tion s Ca nnot mak e a copy . Mak e su re that t he C opy key is illumin at ed. (S ee Enter ing Copy mo de on page 88. ) Ve rtical st reak s ap pear in c opie s. If you see vert ica l stre aks on c opie s, c lean the scan ner .
Troub leshooti ng and Routine Maint enance 137 B PhotoCapture Ce nter ® Diffic ulties Difficulty Su ggesti ons Rem o va ble Di sk doe s not w ork pr operl y. 1 Hav e you inst all ed th e Windo w s ® 2000 u pdate? If no t, do th e fol l ow ing: 1) U npl ug th e US B cab le.
138 Error messages B As with any sophisticated office product, e r rors m ay occ ur. If this happens, your machine ide nt ifies the err o r and shows an error m essage. The most comm on error mes sages are shown below. You can correct most errors by yourself.
Troub leshooti ng and Routine Maint enance 139 B Imag e Too Sm all. The si ze of your photo is t oo s mall to tri m. Choose a larg er image. Ink E mpty One or m ore o f th e ink cartri dges are empty . The m achine wi ll stop all print o perati ons. W hil e memor y is a vailable , bla ck a nd whit e faxes will be sto r ed i n the memory.
140 No Pa per F ed The machine is out of paper or paper is not pr operl y loaded i n the paper tray. Do one of the foll owing: Refill the pape r in t he paper t ray, an d then pre ss Black St art or Col or St ar t . Remove the paper a nd load i t ag ain and then pre ss Black Star t or Color Start .
Troub leshooti ng and Routine Maint enance 141 B Error an imation B Error animation displays step-by-step instructions when paper get s jam med or ink cartridges becom e e mpty. You can read the steps a t your o wn pace by pressing c to s e e the n ext step and d to go ba c k ward.
142 Transfe rring faxes to a not her fax mach ine B If you have not set up your Stat i on ID, you canno t enter fax transfer mo de. (See Set t i ng your station ID in the Quick Setup Guide. ) a Pre ss Sto p/ Exit to interrupt the error temporarily. b Pre ss Men u .
Troub leshooti ng and Routine Maint enance 143 B Docume nt ja m B Docu m ents can j am in the ADF unit if they are not inse r t ed or fed properly, or if they are too long. F ollow the s teps below to cle ar a doc ume nt j am. Document i s ja mmed in t he top of the ADF unit B a Take out any paper f rom the ADF that is not j am med.
144 b Pull out the jammed paper (1). c Reset the machine by lifting the scanner cover from the front of the m achine and then closi ng it. If you cannot remo v e the jammed paper from the front of the machi ne, or the error me ssage st ill appears on the LCD after y ou have removed t h e jammed pa per, please go to t he next step.
Troub leshooti ng and Routine Maint enance 145 B f Using bot h hands, use the pl asti c t a bs on bot h sides of the m achine to lift t he scanner cover (1) u nt il it locks securely into the open position. Make sure that there is no j amm ed paper left in the co r n ers of the machine .
146 Tel ephon e line i n te rf er en ce B If you are having problems sending or receiving a fax due to pos s i ble interference on the telephone line, we recommend that you adju s t the Equali zation for compa tibility to red uce the mo dem speed for fax opera t io ns.
Troub leshooti ng and Routine Maint enance 147 B b Pull the lock rel ease lever down and take out the i nk cartridge for t he color shown on the LCD. c Open t he new i nk c art ri dge bag for the color shown on the LCD, and then take out the ink c a r tridge .
148 g The machine will automatically reset the ink dot counter. Note • If you replaced an ink cartridge, t he LCD may ask you to verify t h at i t was a brand new one. (For example, Did You Change Black ) For each new cart ri dge you installed, press 1 ( Yes ) to a ut omatically reset the i nk d ot counter for that color.
Troub leshooti ng and Routine Maint enance 149 B Clean th e o utside o f the machine as follows: B a Pull the paper tray (1) completely out of the m achine. b Wipe the outside of the machine with a sof t clot h to remove dust. c Remove any thing that is stuck i nside the paper tray.
150 Cl eaning t he ma chin e pri nt er plat en B WARNIN G Be sure t o unplug t he machine f rom the A C power outlet before cleanin g the printer platen (1). If ink is scattered on o r aroun d the pri nter platen wipe it off with a s oft, dry , lint -fr ee cl oth .
Troub leshooti ng and Routine Maint enance 151 B c Clean the Paper Pick-up Roll er (1) wit h isopropyl alcoh ol on a cotton swab. d Put the Jam Clear Cover b ack on. Make sure the cover is set pr operly. e Put t he paper tray f i rmly b ack in t he machine.
152 f The LCD asks you if the print quality i s OK. Do one o f the following: If all lines are clea r and v i sible, press 1 ( Yes ) t o fini sh t he Print Q u al ity ch ec k. If you can s ee missing short li nes as shown below, press 2 to choose No .
Troub leshooti ng and Routine Maint enance 153 B f Do one of the following: If the number 5 samples of both the 600 dpi and 120 0 dpi test prints are the b est matches, pres s 1 ( Yes ) to fi nis h the Al ig nme nt Ch eck . If anot her test print number is a better match for either 600 dpi or 1200 dpi, press 2 ( No ) to choos e it.
154 c Attach the side co v e r. Install ing the handset a nd ha ndset cr adle B a Remove the side cover. Note If you cannot op en the c over with your hand, use a coi n to open it. b Align the recessed arrows on the cradle with those on the machine, a nd then slide the c radle toward t he f ront of the mach ine unt il it cli cks into place.
Troub leshooti ng and Routine Maint enance 155 B Machine Information B Ch ecki ng the seria l numb er B You can see t he machine’s serial number on the LCD. a Pr ess Me nu . b Pr ess a or b to choose Machine Info. . Pr ess OK . c Pr ess a or b to choose Serial No.
156 CAUTION If you are not ab le to find t he y el low protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the i nk cartridges in pos it ion. Ship ping without them w ill cause da mage to y our m achine and may vo id yo u r wa rr ant y.
Troub leshooti ng and Routine Maint enance 157 B k Pa ck th e pri nted m ater ia ls in th e o rig in al carton as s hown in the illustr ation. Do n ot pa ck the us ed in k cart ridg es in the c arto n. Note If you are returning your machine to Brother as part o f the Exchange Service, pac k onl y the m achine.
158 C On-scre en programmin g C Your machi ne i s designed to be easy to use with LCD on-screen pro gram m ing using t he menu keys . Us er-friendl y prog r a mming helps you take full advantage of all the menu sele ctio ns your machi ne has to offer.
Menu a nd Feature s 159 C Menu t abl e C The me nu t able will help you understand the menu s el ections and options that are found in the machin e's programs.
160 General Setup (Con ti nued ) Volume (Co nti nued ) Volu me Amplify (MFC-6 8 5CW onl y) On ( Permanent / Temporary ) Off * For the he aring-impa ired, you can set the volume to the Volume Amp lify : On set ti ng on a per mane nt or te mporar y basis.
Menu a nd Feature s 161 C Fax Setup Receive Ring Delay Ring Delay 0 1 2 3 4 * Set s t h e numb er of rings befo re the ma ch ine ans wer s i n F ax On ly o r Fa x/ Tel mo de.
162 Fax (Con ti nued ) Advanced Fax Operation Fw d/Pag e/Stor e Off * Fax Forward Paging Fax Storage Fax Preview PC Fax Receive Sets the ma chine to forw ard fax me s sag es, to cal l yo ur page r, to.
Menu a nd Feature s 163 C LAN menu Leve l1 Le vel2 Level3 L evel4 Op tions De s cr iptions LAN Wired LAN TCP/IP BOOT Method Auto * Static RARP BOOTP DHCP Ch oose s the BOOT me thod tha t b est suits your need s. IP Address [000 -25 5] . [0 00 -25 5] .
164 LAN (Con ti nued ) WLAN TCP/IP BOOT Method Auto * Static RARP BOOTP DHCP Ch ooses the BOOT meth o d th at best suit s your ne eds . IP Address [ 000 -255 ]. [0 00-2 55]. [0 00-2 55]. [0 00-2 55] Enter the IP ad dres s. Subnet Mask [ 000 -255 ]. [0 00-2 55].
Menu a nd Feature s 165 C LAN (Co nti nued ) WLAN (Co nti nued ) AOSS —Y o u c a n conf igu re th e wir ele ss net wor k eas ily. WLAN Status Status — You can s ee t he current wire l ess net wor k stat us . Signal — You can s ee t he current wire l ess net work si gnal str engt h.
166 Men u ( ) (c ont i nue d) Leve l1 Level2 Le vel3 O ptions De script ions Page Print Reports Transmission — — P r i nts these lists an d reports . 84 Help List —— Quick Dial — Alphabetical Order Numerical Order Fax Journal —— User Settings —— Network Co nfig —— Machine Info.
Menu a nd Feature s 167 C Fax ( ) Leve l1 Level2 Le vel3 Optio ns D escr iption s Pa ge Fa x Resol ution —— Standard * Fine S.Fine Photo Set s the re solu tion for outg oing faxe s. 38 Contrast —— Auto * Light Dark Ch ange s th e lig htne ss o r d arkn ess of f axe s you se nd.
168 Scan ( ) Polled TX —— On Off * Sets up you r ma c hin e with an d ocumen t to be r etrie v ed by anot her fa x machi ne. 86 Polling RX —— On Off * Sets up you r machi ne to poll anot her fa x machin e. 85 Overseas Mode —— On Off * If y ou are ha ving diff icult y send ing f ax es ov ers eas, s et this to On .
Menu a nd Feature s 169 C Copy ( ) Le vel1 Le vel2 Le vel 3 Optio ns Descri ptio ns Pa ge Quality —— Fast Normal * Best Ch oose t he Co py re solut ion for yo ur ty p e o f docum ent.
170 RED Adjust — A dj usts the amou nt of Red i n copi es. 92 GREEN Adjust — A dj usts the amou nt of Gree n in cop ies. BLUE Adjust — A dj usts the am ount of Bl ue i n copi es. Stack/Sort —— Stack * Sort You can ch oose to s tack or sort multip le co pies.
Menu a nd Feature s 171 C Ph otoCa ptur e ( ) Le vel1 Le vel2 Le vel 3 Optio ns Des cri ptio ns Pa ge View Photo(s) — — See th e prin t setti ngs in the fol lowi ng t a ble. Yo u can pre view yo ur phot os on t he LCD . 99 Print Index Paper Type — Plain Paper * Inkjet Paper Brother Photo Other Photo Yo u can pri nt a thu mbnai l page .
172 Print Settin gs Op tion 1 Opti on2 Op ti on 3 Opt io n4 De scr ipt ion s Pa ge Print Quality Normal Photo * — — C hoos e th e prin t qu alit y. 10 7 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo * — — Ch oose the paper t ype.
Menu a nd Feature s 173 C Cropping On * Off — — Cr ops t he i mag e a rou nd the marg in to fit t he pap er size or p rin t size . Tur n th is feat ure o ff if you want to pr int w hol e imag es o r pre vent unwa nted cr oppi ng. 109 Borderless On * Off — — E xpa nds t he pri ntabl e ar ea to f it t he ed ge s of the pape r.
174 Ente ring Tex t C When y ou are set ting cert ain menu selections, such as the Station I D, you may need to enter te x t i nto the machi ne. Most di al pad ke y s have three or four letters printed on keys. The keys for 0 , # and l do not have printed letters because they are used for special charac ters.
175 D D Ge ne ra l D 1 Me asur ed diag onal ly Sp eci fic at ions D Memor y Capacity 32 MB AD F (a utoma tic doc umen t feeder) For best results we recommen d: Up to 10 pages Temperature: 68 ° F - 86.
176 1 Thi s depe nds on prin tin g cond itio ns . Dime nsion s (M FC-68 5CW) D (MFC-88 5CW) D Weight M FC-685CW 18.5 lb (8.4 kg) MFC - 8 85CW 19.0 l b (8.
Specif icati ons 177 D Print me dia D 1 Use o nly tra nspa renc ies rec ommen ded for inkj et pr i ntin g. 2 For glo ss y pa per o r t ransp arenci es, we reco mmend remov ing p rin t e d page s from t he out put pa per tr ay immedi ate ly af ter t hey exit the ma chin e to a voi d smud ging .
178 Fax D Co mp atib il ity ITU-T Group 3 Coding System MH/MR/MMR/JPEG Mo dem Spee d Automatic F allback 14400 bps Document Size ADF Width: 5. 8 i n. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Widt h: M ax.
Specif icati ons 179 D 1 ‘Pag es’ ref ers to the ‘Br o ther St anda rd C hart No. 1’ (a t ypical b usine ss lett er, S tand ard re solu tion , MMR cod e). Spec ifi cati ons an d print ed ma ter ials a re su bjec t to c hange w ithout prior notic e.
180 Messa ge Center D Messag e Center Yes I CM R ec ordi n g Ti me Max . 29 m inutes / M ax. 9 9 messages (Max.1 80 sec s / 1 message) To ll S ave r Yes Recording Conversation (MFC-685CW only) Yes OGM.
Specif icati ons 181 D Digital Cordless H andset (MFC-885C W only) D Co rdless han dset (BCL-D 10) D 1 When V oic e Enha nc e i s set t o On. 2 When V oic e Enha nc e i s set t o Off. 3 A dditi onal pur chace is req uired for opti onal cord les s han dse ts.
182 Ba tter y D ATTENTION: The product you have purchased is powered by Nickel Metal Hydride bat t e ry which is recyclable. (For USA) At the end of their use f ul li v e s, under v arious stat e an d l ocal laws, it is illegal to dispose of this battery into your m unicipal waste st ream.
Specif icati ons 183 D Copy D 1 B ased o n Brot her stan dard pattern (Fast mode/S tack C opy). C opy s peeds vary w ith th e comp lexity of th e docu ment. Color / Black Yes/ Yes Document S iz e ADF Width: 5 .8 i n. to 8. 5 in. (148 mm to 215.9 mm) ADF Height: 5.
184 PhotoCapture Ce nter ® D 1 Mem or y ca rds, adap ter s an d US B Flas h m emor y dr ive are n ot in clud ed. 2 Sec u re Digit a l (SD&MM C) : 16MB to 2GB Secure Digit a l High Capacity (SDHC).
Specif icati ons 185 D PictBridge D Compat ibil ity Supports the Camera & Imaging Product s A ss ociation PictBridge standard CIPA DC-001. VIsi t http:// www.
186 Scanner D 1 Wind ows ® XP i n thi s Us er’s Gui de in clud es Wi ndows ® XP Ho me Editio n, Win d ows ® X P Prof essi onal, and W indo ws ® XP Pr ofessi onal x64 Edit ion.
Specif icati ons 187 D Printer D 1 Ou tput imag e qu alit y var ies based on m any fact ors inc ludin g, bu t not limi ted t o i nput imag e res oluti on a nd qu ality and pr int m edi a. 2 B ased on B rot her s tanda rd pa tte rn. Lett er si ze in draf t mod e.
188 Interfa ces D 1 Yo ur ma chin e has a USB 2. 0 Full -spee d i nterfa ce. T his interf ace i s com pati ble w ith US B 2.0 H i-S peed ; howe ve r, the maxi mum dat a tr ansf er rat e wi l l be 12 Mbi ts/s. T h e machi ne ca n also be conne cted to a co mputer t h at ha s a USB 1.
Specif icati ons 189 D Comput er require men ts D SUPPORTED OP E RA TING SYSTEMS AND SOFTWARE FUNCTI O NS Computer Platform & Oper ating System Version Suppor ted PC So ftw a r e F unctions PC Int.
190 Consumab le items D In k The machine uses in dividual B lack, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Li f e of Ink Cartri dge The f i rst time you install the i nk cartridges the m achine will use ex t ra ink to fill the ink delivery tubes.
Specif icati ons 191 D Network (LAN) D 1 See t he Comp uter Req uir em ents c hart on page 1 89 . 2 If you r e qui re mor e adv anced p rin ter man ageme nt, use the la test B r o the r BRA dmin P rofes sion al ut ilit y ver sion that is av ailab l e a s a d ownlo ad fr om http ://so l utio ns.
192 E This is a co mprehens ive list of f eatures and t e rm s t hat appear in Broth er manuals. Availab ility of these features depend s on t h e model y ou purchased. Glos sary E ADF (au tomatic docum ent feeder) The docume nt can be placed in t h e ADF and s canned on e page a t a time autom aticall y.
Gl os sar y 193 E Dual Acc ess You r machine can s can outgoing fax es or sched uled jobs i nto mem ory at t he same time it is sending a fax fr om m em ory or receiving or printing a n i nco m ing fax . Easy Receive Ena bl es your machine to respond t o CNG tones if you int errupt a fax call by ans wering i t.
194 Me nu mo de Program ming mode for c hanging y our machin e's set tings. OCR (optical character reco gnition) The bundle d S canSoft ® PaperPort ® SE with OCR or P resto! ® PageManager ® software a ppli cation con verts an image of text to text you can edit.
Gl os sar y 195 E Sear ch An electronic, nu m erical o r alp habetical listing o f stored S peed Dial an d Group num ber s . Sp eed Dial A pre-programmed n umber for e asy di a l i ng . You mu st pres s Speed Dial , th e two digit code, and Bl ack Start or Color Start to start the dialing proce s s .
In dex 196 F A Acces s c odes, storing and dialing .... ... .... . 6 7 Acces s ori es and s upplies ... ..... ....... ..... ..... iii ADF (autom at ic document f eeder) .. .. 10 , 34 Answering machine (TAD) .. ..... ..... .... ..... .. 55 connecting .
197 F Direct printing from a non-PictBridge c amera . .. ..... .... 114 from a PictBridge came r a .... ... .... ... ... .. 1 12 Di stinct ive Rin g . ....... ..... ..... .... ..... ..... ..... ... 50 setting ring pattern ... .. ..... .... ....... ...
198 G Gray sca le .... .... ..... ..... ..... .... ..... ..... 178 , 186 Groups for Broadca s t i ng .... ... .... ... .... ... .... . 6 5 H Help LCD messages .... ..... ... .. ..... .... ..... ..... .. 15 8 using Mode and m enu k e ys .... .. ..... .
199 F Photo Paper Tr ay (Canada) .... ... .... ... ... .... 18 PhotoCap ture Center ® Adding Effect . ..... ....... ..... .... ..... ..... ..... . 101 Borderless .... .... ... ..... .... ..... ..... .... ........ . 109 CompactFlash ® ... ....... ...
200 Remote S etup See Softwa r e User's G ui de on the CD-ROM. .... ..... .... ..... ..... ..... .... ..... ..... ..... ... Reports ... ..... .... ..... ....... ..... ..... .... ..... ..... ....83 Calle r ID List . ..... ..... ..... .... ..... ..
EQUIPMENT AT TACHMENT LIMITATIONS (Can ada on ly) NOTICE This product meet s t he appli cab l e Industry Canada technical specifications . NOTICE The Ringer Equivale nce Numbe r is an indication of the ma x i mum number of devices allowed to be conn ect ed to a telephone interface.
Bro the r Inte rnat iona l Cor por at ion 100 S omerse t Corp orate Bo ulevar d P.O. Box 6911 Br idge water, NJ 0880 7-0911 US A Brot her Inte rnatio nal Corp oratio n (Cana da) Lt d. 1 r u e H ô tel de Ville, Dol lard- des-O rmeaux , QC, Cana da H 9B 3H 6 Vi sit us on the W orl d Wi de Web http: //www.
An important point after buying a device Brother MFC-685CW (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC-685CW yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC-685CW - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC-685CW you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC-685CW will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC-685CW, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC-685CW.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC-685CW. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC-685CW along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
