Instruction/ maintenance manual of the product MFC-640CW Brother
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MFC-640CW USER ’S GUIDE.
If you need to ca ll Customer Service Please comp lete the followi ng information f or future reference: Model Number: MFC-640CW Serial Number :* Date of Purchase: Place of Purchase: * The seri al number is on the back of th e unit.
i THIS E QUIPM ENT IS D ESIG NED TO WORK WITH A TWO W IRE A NALOGU E PSTN LI NE FITTED WI TH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother adv ises that this pr oduct may not f unction co rr.
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iii Safe ty precauti ons To use the machine safely Please refer to th ese instru ctions for later reference and before attempting any maint enance. WARNING There are h igh volt age electrod es inside the ma chine.
iv WARNING ■ Use cautio n when insta lling or modi fying tel ephone lines. Never touch tel ephone wires or terminal s that are n ot insula ted unless the telephone line has been dis connected at the wall socket. Never instal l telephone wiring dur ing a lightnin g storm.
v Choosing a locatio n Place your machine on a flat, stable sur face that i s free of vibration and shocks, such as a desk. Put the machin e near a telephone socket and a standard, grounded electrical socket. Choose a location where the t emperature remain s between 10° and 35°C.
vi Quick Reference Guide Send ing fa xes Automatic Transmission 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Enter the fax number using Speed-Dial, Sear ch or the dial pad. 4 Press Mono Start or Colour Start . Storing numbers Storing Speed-Dial numbers 1 Press Menu/Set , 2 , 3 , 1 .
vii Dialling operations Speed-Dialli ng 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Press Search/Speed D ial , press # , and then press the two-digit Speed-Dial number. 4 Press Mono Start or Colour Start . Using Search 1 If it is no t illu minat ed in green, pres s ( Fax ).
viii How to access the complete User’s Guide This User’s Guide does not contai n all the informa tion about the machine such as how to us e the advanced features of the Fax , Printer, Scanner, PC Fax and Network.
ix 5 Click t he documentation y ou want to read. ■ Quick Setup Gui de: Setup and Software Instal lation Inst ructio ns ■ User’s Guide (3 manuals ): User’s Guide for stand-alone operations , So.
x To view D ocumentation (For Macintosh ® ) 1 Turn on your Macintosh ® . In sert the Brother CD-ROM labelled Macintosh ® int o your CD-ROM drive. The following window wi ll appear. 2 Double-click the Documentation icon. 3 The select Language screen appears, double-click your l anguage.
xi Table of Contents 1 Introduction ................. ............. .................... ............. ........... 1-1 Using thi s Guide ................... ............. ............. .................. 1-1 Finding in formatio n ................ ....
xii Setting th e Beep er Volum e .................. ............. .......... 2- 6 Setting th e Speaker V olume .......... ............. ................ 2-7 Turning on Automati c Daylig ht Savings Time ... .......... 2- 8 Setting th e LCD Con trast ..
xiii 4 Setup Receive .................... ............. ............. ................... ..... 4-1 Basic re ceiving op erations .... .................... ............. ........... 4-1 Choosing the Receiv e Mode . ................... ............. ...
xiv Setting y our Remot e Access Code ................... .......... 6-5 Remote Retr ieval .................... ............. ................... .......... 6-6 Using your Rem ote Acce ss Code .. ................... .......... 6-6 Remote com mands....
xv Setting pap er type ...... .................... ............. ........... 9-7 Setting pap er size . ............. ................... ............. ..... 9-8 Adjust ing brig htness .......... ................... ............. ..... 9-8 Sortin g copies us ing the A DF .
xvi 13 Troubleshooting and routine mainte nance ....... .............. 13-1 Troublesho oting ...................... ............. ................... ........ 13-1 Error mess ages ................ ............. ................... ........ 13-1 Document jam s .
xvii Sequenc e ................... ............. .................... ........... A-6 Connecti ons ............... ............. .................... ........... A-7 Record ing outgoing mes sage (OGM) on an exte rnal TAD .................... .........
1 - 1 INTRODUCTI ON 1 Using this Guide Thank you for buying a Brother Multi- Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through progr amming it. You can make t he most of your machine by reading through this Guide.
INTRODUCTION 1 - 2 Control panel over view 1 TAD keys On/Off Lets you activate the TAD (Telephone Answe ring Devic e) and will bli nk if you hav e new me ssages. Play/Reco rd Lets you listen to voice m essages stored in memo ry. Also, l ets you record teleph one calls.
1 - 3 INTRODUCTI ON 6 Copy Options You can qu ickly a nd easil y selec t temporary settings for copying. 7 Fax Reso lution Adjust s the reso lution when you send a fax.
INTRODUCTION 1 - 4 Power Save mode When the machine i s idle, you c an put the machine i nto Power Save by pressin g the Po we r Sav e key. In Power Save mode, the machine will receive t elephone calls as normal. For further informa tion on recei ving faxes i n the power save condit ion, please see the table on page 1-5.
1 - 5 INTRODUCTI ON Receiving faxes in Power Save mode You can custo mize the machi ne’s Power Save key. The default mode is Fax Receive :On , so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your mach ine to r eceive faxe s or cal ls, turn t his sett ing to Fax Receive:Off .
INTRODUCTION 1 - 6 Load do cumen ts You can send a fax, make copies, and scan fr om the ADF (automatic document feeder) or f rom the scanner glass. Using the automat ic document feeder (ADF) The ADF can ho ld up to 10 pages an d feeds each sheet i ndividually.
1 - 7 INTRODUCTI ON 1 Fan the pages well. Make sure you put the documen ts face down, top edge first in the ADF unti l you feel them touch the feed r oller. 2 Adjust the paper guides to fit th e width of y our documents. 3 Unfold the ADF Document Output Support Flap.
INTRODUCTION 1 - 8 Using the sca nner glass You can use t he scanner glass to fax pages of a book or one page at a time. Document s can be up to 216 mm wi de and 297 mm long. 1 Lift the document cov er. 2 Using the d ocument guidelines on the l eft, cent er the doc ument face down on the scanner glass.
1 - 9 INTRODUCTI ON About pa per The print quali ty can be affected by the type of paper you use in the machine. To get the best print qual ity for the settings you’ ve chosen, always set the Paper Type to match the type of paper you load . You can use plain paper, inkjet paper (coated p aper), glossy paper, transparenci es and envelopes.
INTRODUCTION 1 - 10 Handling an d using specia l paper ■ Store paper in its ori ginal packagi ng, and keep it sealed. Keep the paper flat and away from moistur e, direct sunlight and heat. ■ The coated side of gl ossy paper is shiny. Avoid touching the shiny (coat ed) side.
1 - 11 INTRO DUCTION Paper type and size for each operation Paper Type Paper Size Usage Fax Copy PhotoCa pture Print er Cut Pap er Letter 216 x 279 mm (8 1/2" x 11") Yes Yes Yes Ye s A4 210 x 297 mm ( 8.
INTRODUCTION 1 - 12 Paper we ight, thickn ess and capaci ty * Up to 50 sheets f or Legal s ize paper (80 g/m 2 ). * Up to 100 s heets of 80 g /m 2 . Paper ca pacity of th e output paper tray Paper Type Weight Thickne ss No . of sheets Cut Paper Plain P aper 64 to 12 0 g/m 2 (17 to 3 2 lb) 0.
1 - 13 INTRODUCTION Printabl e area The printabl e area depends on the setting s in the appli cation you are using. The figures bel ow show the unpr intable are as on cut sheet paper and enve lopes.
INTRODUCTION 1 - 14 How to load paper, envelopes and post cards To load paper or other media 1 Pull the paper tra y completely out of the machine and remove the output paper tr ay. 2 Press and sl ide the paper side gui de to fit the pape r width. 3 Pull out the paper suppor t and unfold the paper suppor t flap.
1 - 15 INTRODUCTION 4 Fan the stack of paper well to avoi d paper jams and mis-feeds. 5 Gently insert the paper into the paper tray pri nt side down and the leadi ng edge (to p of the paper ) in fi rst. Check that t he paper is flat i n the tray and bel ow the maximum paper mark.
INTRODUCTION 1 - 16 To load envelopes ■ Use envelopes that weigh from 75 - 95 g/m 2 . ■ Some envelopes r equire margi n settings i n the applic ation. Make sure you do a te st pr int first. How to load e nvelopes 1 Before loadi ng, press the cor ners and sides of t he envelopes to make them as f lat as possible.
1 - 17 INTRODUCTION 2 Insert the envel opes into the paper tray wit h the address side down and the leading edge (top of the envel opes) in fi rst. Slide the paper side guide to fi t the width of the envelopes. If you have problems when pri nting on e nvelopes, tr y the following s uggestions: 1 Open the envelope flap.
INTRODUCTION 1 - 18 About fax machines Cu sto m fea tur es Do you have BT’s Call Minder on the phone line? If you hav e Call Minder on the phone l ine where you wi ll install your new machine, there is a strong possibili ty that Call Minder and the machine may confli ct with each other while receiv ing incoming cal ls .
1 - 19 INTRODUCTION Fax tones and handshake When someone is sending a f ax, the machine sends f ax calling tones (CNG tones). These are q uiet, inter mittent beeps every 4-seconds. You’ll h ear them aft er you di al and press Mono Start or Colour Start and they will continue for about 60 seconds aft er dialling.
INTRODUCTION 1 - 20 ECM (Error Correction Mode ) The Error Correc tion Mode (ECM) is a way for th e machine to check a fax transmissi on while it is in progres s. If the machine detects errors dur ing fax tr ansmission, i t resends the pages of the fax t hat had an erro r.
2 - 1 GETT ING STARTED 2 Initial Setup Setting the Date and Time When the machine is not in us e it will display the dat e and time. If you set up the Station ID the date and time displ ayed by your machine will be printed on eve ry fax you send. If ther e is a power failure, you may have to reset the date and time.
GETTING STARTED 2 - 2 Setting the Stat ion ID You should s tore your name or company name and fax number so they print on all fax pages you send. It is important tha t you enter the fax number in the inter nationall y standardize d format, i.
2 - 3 GETT ING STARTED Setting the Phone Line Type If you ar e connecting t he machine t o a line t hat featur es a PBX or ISDN to send and receive faxes, it is also necessary to change t he Phone Line Type accordingl y by completing the foll owing steps.
GETTING STARTED 2 - 4 General Setup Setting the Mode Timer The machine has four temporary mode keys on the co ntrol panel : PhotoCapture, Copy, Fax a nd Scan. You can change the number of seconds or minutes the machine takes af ter the last Copy, Scan or PhotoCaptur e operation before it retur ns to Fax mode.
2 - 5 GETT ING STARTED Setting the Paper Type To get the best print qual ity, set the machine for the type of paper you are using. 1 Press Menu/Set , 1 , 2 . 2 Press ▲ or ▼ to select Plain , Inkjet , Glossy or Transparency . Press Menu/Set . 3 Press Stop/ Exi t .
GETTING STARTED 2 - 6 Setting the Ring Volume You can tur n the ring Of f or you can se lect the ring volume l evel. 1 Press Menu/S et , 1 , 4 , 1 . 2 Press ▲ or ▼ to select Low , Med , High or Off . Press Menu/S et . 3 Press Stop/ Exi t . — OR — You can adjust the ring volu me when your machine is idle (n ot being used).
2 - 7 GETT ING STARTED Setting the Speaker Volume You can adjust the speaker vol ume. 1 Press Menu/Set , 1 , 4 , 3 . 2 Press ▲ or ▼ to select Low , Med , High or Off . Press Menu/Set . 3 Press Stop/ Exi t . — OR — In Fax mode , you can adjust the spea ker volume by pressing Speaker Phone , and then selectin g a speaker volume level.
GETTING STARTED 2 - 8 Turning on Automatic Dayli ght Savings Time You can set the machine to change aut omatically f or Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one ho ur in t he Autumn. Make sure you have set the correct day and time in the Date/Time setting.
3 - 1 SETUP SEND 3 How to enter Fax mode Before sending faxes , make sure ( Fax ) is i llumin ated i n green. If not, pr ess ( Fax ) to enter Fax mode. T he default setting is Fax. How to dial You can dial in any of the fol lowing ways. Manual dialling Press all of the di gits of the phone or fax number.
SETUP SEND 3 - 2 Speed-Diall ing Press Sea rch/Speed D ial , # , and then the two digit Speed- Dial number. (See Storin g Speed-Dial number s on page 5-1.) Search You can search for names you have stored in the Speed-Dial mem ory. P ress Search/S peed Dia l and the navigation keys to search.
3 - 3 SETUP SEND How to Fax Colour fax transmission Your machine can send a colour fax to machines tha t support this feature. However, colour fa xes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real Time TX is set to Off ).
SETUP SEND 3 - 4 Faxing from the scanner glass You can use t he scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document on the scanner glas s.
3 - 5 SETUP SEND Automatic transmissi on This is t he easiest way to send a fax. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document. 3 Dial the fax number you want to call. (See How to dial on page 3-1.) 4 Press Mono Start or Colour Start .
SETUP SEND 3 - 6 Basic sending operations Sending faxes using m ultiple sett ings When you sen d a fax yo u can choose any combina tion of thes e settings: contrast, resolu tion, overseas mode, delayed fax ti mer, polling tr ansmission or real time trans mission.
3 - 7 SETUP SEND Fax Resolution You can use t he Fax Resolution key to change the setting temporaril y (for this fax only) . In Fax mode , press Fax Resolution and ▲ or ▼ to se lect the setti ng you want, and then press Menu/Se t . — OR — You can change the default setti ng: 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 8 Dual Access (Monochrome only) You can dial a number, and begin scanni ng the fax i nto memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normall y uses Dual Access.
3 - 9 SETUP SEND Real Time Transmission When you are s ending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start diall ing and sending. If the memory becomes full , the machine will send the document in real time (even if Real Time TX i s set to Off ).
SETUP SEND 3 - 10 Checking job status Check which job s are still waiting in th e memory to be sent . (If there are no jobs, the LCD shows No Jobs Wait ing .) 1 Press Menu/S et , 2 , 6 . 2 If you h ave more than one job wai ting, press ▲ or ▼ to s croll through the li st.
3 - 11 SETUP SEND Advanced s ending operations Broadcasting (Monochrome only) Broadcasting i s when the same fax message is automati cally sent to more than one fax number. You can inc lude Groups, Speed- Dial numbers and up to 50 manually diall ed numbers in the same broadcast.
SETUP SEND 3 - 12 To Stop a Bro adcast In Pr ogress 1 Press Menu/S et , 2 , 6 . The LCD will display the fax number being dialled. 2 Press Menu/S et . The LCD will display: 3 Press 1 to Clear. The LCD will then display the Broadc ast job number and 1.
3 - 13 SETUP SEND Delayed Fax (Monochrome only) During the day you can store up to 50 faxes in t he memory to be sent within 24 hours . These faxes will be sent at the time of day you enter in Step 4. 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 14 Setup for Polled Transmit (Standard) (Monochro me only) Polled Transmit is when you set up the machine to wait with a document so anot her fax machine can r etrieve i t. 1 If it is not illuminated in green, press ( Fax ). 2 Load your document.
3 - 15 SETUP SEND Memory S ecurity Memory Security lets you prev ent unauthorized access to the machine. While Memory Security is On the following operati ons are available: ■ Receiving fax es into .
SETUP SEND 3 - 16 Setting up the password 1 Press Menu/S et , 2 , 0 , 1 . 2 Enter a 4- digit numbe r for the password. Press Menu/S et . 3 If the LCD shows Verify: , re- enter the password. Press Menu/S et . 4 Press Stop/ Exi t . Changing the Memory Security password 1 Press Menu/S et , 2 , 0 , 1 .
3 - 17 SETUP SEND Turning Memory Security off 1 Press Menu/Set . 2 Enter the regist ered 4-digit password. Press Menu/Set . Mem ory S ecuri ty i s auto mat ically tur ned o ff.
SETUP RECEIVE 4 - 1 4 Basic receiving oper ations Choosing the Receive Mode There are four different Recei ve Modes for your machine. You can choose the mode that best suits your needs.
4 - 2 SETUP RECEIVE To select or change your Receive Mode 1 If it is not illuminated in green, press ( Fax ). 2 Press Menu/Set , 0 , 1 . 3 Press ▲ or ▼ to select Fax Only , Fax/Tel , or Manual . Press Menu/Set . 4 Press Stop/ Exi t . Initial Setup 1.
SETUP RECEIVE 4 - 3 Setting the Ring Delay The Ring Delay sets the number of times the machi ne rings befor e it answers in Fax Only , Fax/Tel and TAD:Msg Mgr modes. If you have extensi on phones on th e same line as the machine or subscribe to the telephone company’s BT Call Sign serv ice, keep the Ring Delay s etting of 4.
4 - 4 SETUP RECEIVE Setting Toll S aver (TAD mode) When you set t he toll saver feature, the machine answers after f our rings if you do not have voi ce or fax messages and after two r ings if you do have voice or fax messages.
SETUP RECEIVE 4 - 5 Setting the F/T R ing Time (Fax/Tel mode on ly) If you set the Receive Mode to Fax/Tel , you’ll need to decide how long the machine will sign al y ou with its special pseudo/double-ring when you have a voi ce call. (If it ’s a fax c all, th e mac hine prin ts the fax.
4 - 6 SETUP RECEIVE Fax Detect When you us e this feat ure, you d on’t have to press Mono Start or Colour Start , or the Fax Receive Code 51 when you answer a fax ca ll. Select ing On allows the machine to receive fax cal ls automatically , even if you lift the handset of an extension or exter nal phone.
SETUP RECEIVE 4 - 7 Printing a reduced incoming fax (Auto Reduction) If you c hoose On , the machine aut omatically reduces an in coming fax to fit on one page of A4, Letter or Legal size paper. The machine calculate s the reduction rat io by using t he page size of the document and your Paper Size setting ( Menu/Set , 1 , 3 ).
4 - 8 SETUP RECEIVE Printing a fax from the memory If you have select ed Fax Storage ( Menu/Set , 2 , 5 , 1 ), you can still print a fax from the memory when you are at your machine . (See Setting Fax Storage on page 6-2.) 1 Press Menu/Set , 2 , 5 , 3 .
SETUP RECEIVE 4 - 9 Pollin g Polling is the proces s of retrieving faxe s from another fax machine. You can use your machi ne to ‘poll’ ot her machines, or you can have someone poll your machine. Everyone who is involv ed in Polling needs to set up their fax machines for Polli ng.
4 - 10 SETUP RECEIVE Setup for Polling Recei ve with Secure Code You need to make sure you are using the same se cure code as the other part y. 1 If it is not illuminated in green, press ( Fax ). 2 Press Menu/Set , 2 , 1 , 7 . 3 Press ▲ or ▼ to select Secure .
SETUP RECEIVE 4 - 11 Sequenti al Polling The machine can request document s from several f ax machine in a single oper ation. You j ust specify several d estinatio ns in Step 5. Afterwards, a Sequential Polling Report will be print ed. 1 If it is not illuminated in green, press ( Fax ).
5 - 1 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS 5 Storing numbers for easy dialling You can set up your machine to do following ty pes of easy dialling: Speed-Dial a nd Groups for Br oadcasting faxe s. When you dial a quick-dial number, the LCD shows the n ame, if y ou stored it , or th e number.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2 Changing Speed-Dial numbers If you try to sto re a Speed-Dial number wh ere a number has already been stored, the LCD will sh ow the name that has been store d there (or numbe r) and will ask you t o do one of the foll owing: 1 Press 1 to change the stored number.
5 - 3 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Setting up Groups for Broadcastin g Groups all ow you to se nd the same fax message to many fax numbers by pressing only a few keys ( Sear ch/Spe ed Dial , # , the two-digit number, and Mono Start ). Fi rst, you’ll need to store each fax number as a Speed-Dial number.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4 6 Use the dial pad an d the chart o n page B-14 to ent er a name for the Grou p. Press Menu/S et . (For example, type NEW CLIENTS). 7 Press Stop/ Exi t . You can pri nt a li st of all t he Speed-Dial numbers.
5 - 5 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Dialling opti ons Access codes and credit card numbers Sometimes you may want t o choose from several long distance carriers when you make a call.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6 Pause Press Redial/ Pause to insert a 3.5-s econd pause between numbers. If you are d ialling overseas , you can press Redial/P ause as many ti mes as neede d to increase the length of the pause.
5 - 7 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Telephone (voice) o peration You can use t he machin e to make voice teleph one calls by dialli ng manually or by using Search o r Speed-Dial memory. You can use t he handset or Speaker Phone to make and receiv e calls.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 8 Answering calls wit h the Speaker Phone When the mac hine rings, instead of lifting the handset, press Speaker Phone .
6 - 1 REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 Setting up Fax Forwarding When you select Fax Forward, your machine stores the rec eived fax in the memor y. The mach ine will then dial the fax number you’ve programmed and f orward the fax message. 1 Press Menu/Set , 2 , 5 , 1 .
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 2 Setting Fax Storage If you select Fax Storage, your machine st ores the received fax in the memory. You will be able to retr ieve fax messages from another location usi ng the Remote Retrieval commands. 1 Press Menu/S et , 2 , 5 , 1 .
6 - 3 REMOTE FAX OPTIONS (MONOCHROME ONLY) 4 Press ▲ or ▼ to select Backup Print:On or Backup Print:Off Press Menu/Set . 5 Press Stop/ Exi t . Changing your PC 1 Press Menu/Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select PC Fax Receive . Press Menu/Set .
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 4 Turning off Remote Fax Options 1 Press Menu/S et , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Off . Press Menu/S et .
6 - 5 REMOTE FAX OPTIONS (MONOCHROME ONLY) Setting your Remote Access Code The remote access code lets you acce ss the Remote Retrieval features when you are away f rom your machine . Before you use t he remote access and retr ieval fea tures, you have to set up your own code.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 6 Remote Retrie val You can call your machi ne from any t ouch tone t elephone or fax machine, then use the Remote Access Code and remote commands to retriev e fax messages. Using your Remote Access Code 1 Dial your fax number from a tel ephone or a nother fax machi ne using touch tone.
6 - 7 REMOTE FAX OPTIONS (MONOCHROME ONLY) Remote co mmands Follow th e commands below to access features whe n you are away from the machine. When you call the machine and ent er your Remote Acces s Code (3 digi ts fol lowed by ), the system wi ll give two short beeps and you must enter a remote command.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 8 95 Change t he Fax Forward ing or Fax Stora ge set ting s 1 OFF You ca n sele ct Off after you h ave retrie ved or er ased a ll yo ur mes sages. 2 Fax Fo rwarding If you h ear one lo ng beep, th e change has been ac cepted.
6 - 9 REMOTE FAX OPTIONS (MONOCHROME ONLY) Retrieving fax messages You can call your machine from any touc h tone phone and have your fax messages sent to a machine. 1 Dial your machine. 2 When your machin e answers, immediately enter your Remote Access Code (3 digits f ollowed by ).
TAD (TELEPHONE ANSW ERING DEVICE) 7 - 1 7 TAD mode TAD mode lets you store incoming voice messages. The machine can store up to 99 messages; however, the maximum number of messages the machine can store depends on how long each message is.
7 - 2 TAD (TEL EPHONE ANSWERING DEVICE) Recording TAD Outgoing Message Recording the TAD Outgoing Message ( TAD Message ) is the first step you need to foll ow before you can turn on the TAD. Make sure your OGM is less than 20 s econds long. 1 Press Menu/Set , 2 , 7 , 1 .
TAD (TELEPHONE ANSW ERING DEVICE) 7 - 3 Erasing Outgoing Message (OGM) 1 Press Menu/S et , 2 , 7 , 1 . 2 Press ▲ or ▼ to select TAD Message (or F/T Message ). Press Menu/S et . 3 Press ▲ or ▼ to select Erase MSG . Press Menu/S et . 4 Press 1 to erase the OGM.
7 - 4 TAD (TEL EPHONE ANSWERING DEVICE) Playing voice messages Follow the steps bel ow to list en to voice mess ages: 1 Press Play /Record . Adjust the Volume by pr essing or . All messages are played in the order they were recorded. The LCD shows the number of th e current message, and t he total number of messages.
TAD (TELEPHONE ANSW ERING DEVICE) 7 - 5 Erasing incoming mes sages You can erase voice messages indivi dually, or all at once. To erase voic e messages i ndividually 1 Press Play /Record . The machine sounds a two-se cond beep and begins message playback.
7 - 6 TAD (TEL EPHONE ANSWERING DEVICE) Setting Maximum Time for incomi ng messages Your machine comes set to receive voic e messages up to 30 seconds long.
TAD (TELEPHONE ANSW ERING DEVICE) 7 - 7 Recording a conversation If you are using the handset, you can re cord a telephone conversati on by pressing Play /Recor d during the conversa tion. Your recording can be as long as the Incoming Message Maximum Time.
8 - 1 PRINTING REPORTS 8 Fax settings and activity You need to set up the Tr ansmission Veri fication Report and Journal Period in the menu table. Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Customizing the Transmission Verification Report You can use the Transmissi on Verification Repor t as proof that you sent a fax.
PRINTING REPORTS 8 - 2 Setting the Journal Period You can set the machine to print a journal at specific interval s (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set t he interval to Off , you can print the report by following the steps on the next page.
8 - 3 PRINTING REPORTS Print ing re port s Following report s are available: How to print a report 1 Press Menu/Set , 6 . 2 Press ▲ or ▼ to select the report you want . Press Menu/Set . — OR — Enter the number of the report you want t o print.
MAKING COPIES 9 - 1 9 Using the ma chine as a copier You can use your machine as a copier, making up to 99 cop ies at a time. Enter Copy mode Before making copies, make sur e that ( Copy ) is il luminated in green. I f it is not, press ( Copy ) to enter Cop y mo de.
9 - 2 MAKING COPIES Making a single copy 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. (See Load documents on page 1-6.) 3 Press Mono Start or Colour Start . Making multi ple copie s 1 Press ( Copy ) to i lluminate it in green. 2 Load your document.
MAKING COPIES 9 - 3 Using the Copy Options key When you want to quickly change the copy set tings temporar ily for the next copy, use t he Copy Options key. You can use diff erent combinations. The machine returns to i ts default setting s after 60 second s, or if the Mode Timer return s the machine to Fax mode.
9 - 4 MAKING COPIES Changing the temporary copy settings Use the Copy Options key to qu ickly set the foll owing co py settings temporar ily for the next copy. After you choose your set tings by pressin g Menu/Set , the LCD shows Set temporarily . Press Mono Start or Colour Start if yo u ’ re fini shed choosing settings.
MAKING COPIES 9 - 5 Increasing copy speed or quality You can s elect the copy quali ty. The default se tting i s Normal . 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) .
9 - 6 MAKING COPIES Enlarging or reducing the image copied You can selec t the f ollowing e nlargement or r eduction rati os. Custom(25-400%) all ows you to enter a rati o from 25% to 400%. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document.
MAKING COPIES 9 - 7 Setting paper type If you are copying on specia l paper, be sure to select the type of paper you are using so you will get the best print quali ty. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) .
9 - 8 MAKING COPIES Setting paper size If copyi ng on paper other than A4 size, you will need to change the paper size setting. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99).
MAKING COPIES 9 - 9 Sorting copies using the ADF You can sort multiple c opies. Pages will b e sorted in the order 321, 321, 321, and so on. 1 Press ( Copy ) to i lluminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) .
9 - 10 MAKI NG COPIES Making N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. Thi s allows you to copy two or four pages onto one page, all owing you t o save paper. It is a lso possib le to cr eate a poster.
MAKING COPIES 9 - 11 If you ar e using the scanner glas s: 8 After the machine scans the page, the LCD shows: Press 1 to scan the next page. 9 Put the next document on the scanner gla ss. Press Menu/S et . Repeat Steps 8 and 9 for each page o f the layout .
9 - 12 MAKI NG COPIES Place each page face down in the direction and sequence shown below. 2 in 1 (P) 4 in 1 (P) Poster (3X3) You can make a poster size copy of a photograph.
MAKING COPIES 9 - 13 Changing the defaul t copy settings You can save the copy set tings you use most often by setting them as default. These set tings will remai n until you change them again. Increasing copy speed or quality 1 Press Menu/S et , 3 , 1 .
9 - 14 MAKI NG COPIES Adjusting colour saturation Colour saturat ion can only be changed through t he default settings. 1 Press Menu/Set , 3 , 4 . 2 Press ▲ or ▼ to select Red , Green or Blue . Press Menu/Set . 3 Press ▲ to increase t he colour saturatio n.
MAKING COPIES 9 - 15 Legal limitations Colour reprodu ctions of certai n documents are ill egal and may result in either cri minal or civi l liabili ty. This memorandum is int ended to be a guide rather th an a complete list ing of every possi ble prohibiti on.
10 - 1 WALK-UP PHOTOCAPTURE CENTER ™ 10 Introductio n Even if y our machine is not connect ed to your computer, you c an print photos di rectly from your digit al camera media.
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 2 PhotoCaptu re Center ™ requirements Your machine is designed to be compatible with modem digital camera image f iles and media cards; ho wever, pleas e read the points bel ow to avoid er rors: ■ The DPOF fil e on the media card must b e in a vali d format.
10 - 3 WALK-UP PHOTOCAPTURE CENTER ™ Getting started Firmly inser t the card into the appropri ate slot. PhotoCapture key indications: ■ PhotoCapture light is ON, the media card is inser ted properly. ■ PhotoCapture light i s OFF, the media card is not proper ly inserted.
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 4 The steps below give a brief outline of the Dir ect Printing feature. Pleas e see the remaining pages of this chapter f or more detailed i nstructions. 1 Insert the med ia card firmly into the media dri ve (slot).
10 - 5 WALK-UP PHOTOCAPTURE CENTER ™ Printing the Ind ex (Thumbnails) The PhotoCapture Center ™ assi gns numbers for images (suc h as No.1, No.2, No.3, and so on). It does n ot rec ognize any other numbers or file names that your digital camera or PC have used to identi fy the pictures.
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 6 Printi ng images Before you can print an in dividual image, you have to know the image number. 1 Print t he Index first . (See Print ing the Index (Thumbnails) o n page 10-5.) 2 Make sure you have inserted th e media card.
10 - 7 WALK-UP PHOTOCAPTURE CENTER ™ Paper Type & Paper Size 6 Press ▲ or ▼ to select the type of paper you are using, Letter Glossy , 10x15cm Glos sy , 13x18cm Glossy , A4 Glossy , Letter Plain , A4 Plain , Letter Inkjet , A4 Inkjet or 10x15cm Inkjet .
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 8 DPOF prin ting DPOF stands for Digital Pri nt Order Format. Major Digital Camera man ufacturers (Canon Inc. , Eastman Kodak Company, Fuji Photo Film Co. Ltd., Ma tsushita Electri c Industria l Co. Ltd. and Son y Corporati on.
10 - 9 WALK-UP PHOTOCAPTURE CENTER ™ Changing the default settings You can save t he PhotoCaptur e Center ™ settings you use most often by setting them as default. These settings will remain until you change them again. Increasing print speed or quality 1 Press Menu/Set , 4 , 1 .
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 10 Adjusting contrast You can choose the contr ast setting. More contr ast will make an image look sharper and more vi vid. 1 Press Menu/S et , 4 , 4 . 2 Press ▲ to increase the c ontrast. — OR — Press ▼ to decre ase the contrast.
10 - 11 WALK-UP PHOTOCAPTURE CENTER ™ ■ White Balance This sett ing adjus ts the hue of the wh ite areas of an image. Lighting, camera settings and other inf luences will effect t he appearance of white. The white areas of a pic ture may be slightly pink, ye llow or some ot her colour .
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 12 Cropping If your photo is too long or wide to fit the available spa ce on your selected l ayout, part of the im age will be automatically cropped. The defau lt sett ing is On . If you want to print the whole image , turn this setting to Off .
10 - 13 WALK-UP PHOTOCAPTURE CENTER ™ Scan to Card You can scan black and whi te and colour documents i nto a media card. Blac k and whit e documents wil l be st ored in PDF (*.PDF) or TIFF file forma ts (*.TIF). Colour documents may be stored in PDF (*.
WALK-UP PHOTOCAPTURE CENTER ™ 10 - 14 5 Press ▲ or ▼ to select the qualit y you want. To change the file type , press Menu/Set and go t o Step 6. — OR — To start scanning , press Mono Start or Colour Start . 6 Press ▲ or ▼ to select the file type you want.
10 - 15 WALK-UP PHOTOCAPTURE CENTER ™ Understanding th e Error Messages Once you are familiar with t he types of errors that can occur while you’re using th e PhotoCapture Center ™ , y ou can easil y identif y and troubleshoot any diffi culties.
SOFTWARE AND NETWORK FEATURES 11 - 1 11 The User’s Guide on the CD-ROM includes the Software User’ s Guide and Network User’s Guid e for features availab le when connected to a computer (f or example, Printin g and Scanning). ■ Printin g (For Windows ® , see Chapter 1 in the Software User’s Gui de on the C D-RO M.
11 - 2 SOFTWARE AND NETWORK FEATURES ■ PhotoCapture Center ™ (For Windows ® , see Chapter 7 in the Software User’s Guide on the C D-RO M.) (For Macintos h ® , see Chapter 12 in the Software User’s Guide on the C D-RO M.) ■ Network Printing (For Windows ® , see t he Network User’s Guid e on the CD-ROM.
IMPORTANT INFORMAT ION 12 - 1 12 For your safety To ensure saf e operati on the suppli ed three-pin plug must be inserted onl y into a standard three -pin electric al socket that is effecti vely grounded t hrough the no rmal household wi ring.
12 - 2 IMPORTANT INFORMA TION EU Directi ve 2002/96/EC and E N50419 ( European Union Only ) This equipment i s marked with t he above recyc ling symbol. I t means that at the end of the life of the eq uipment you must dispose of it separately at an appropri ate coll ection point and not p lace it in t he normal domestic unsor ted waste stream.
IMPORTANT INFORMAT ION 12 - 3 8 This product shoul d be operated from the type of power sour ce indic ated on the label. If you are not sure of the type of power available , call your dealer or local power company. Use only the power cord suppli ed with this machin e.
12 - 4 IMPORTANT INFORMA TION Trademarks The Brother logo i s a registered tr adem ark of Brother Indu stries, Ltd. Brother i s a register ed trademark of Broth er Industr ies, Ltd . Multi-Funct ion Link is a regi stered tradema rk of Brother Internat ional Corporation.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1 13 Troubleshootin g Error messages As with any sophisti cated offic e product, er rors may occ ur. If this happens, your machi ne identifies t he problem and displays an error message. The most common error messages are shown below.
13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document Jam Document wa s not inserted or fed proper ly, or the d ocument fe d from ADF was too long. See Using the a utomat ic docum ent feeder (ADF) on page 1-6. The docum ent is jammed in the machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3 No Paper Fed The mach ine i s out of paper . Add pape r, and then pr ess Mono Sta rt or Colour Start . The pa per is jam med in the machine. See Paper is jamme d inside t he pap er tray on page 13 -6 or Paper is j ammed inside th e machine on page 13-7.
13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Unable to Change Unable to Clean Unable to Init. Unable to Print Unable to Scan The machin e has a me chanical probl em. — OR — A fore ign obst acle, such as a clip or ri pped paper, is in the machi ne.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5 Document jams If the document is jammed, follow the st eps below. Document i s j a mm e d in the top of the ADF unit 1 Take out any paper from the ADF that is not jammed. 2 Open the ADF cov er. 3 Pull the jammed document out to the rig ht or left.
13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Open a nd close the s canner cover to clear t he error. Paper is jammed inside the paper tra y 1 Pull the paper tra y out of the machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7 Paper is ja mmed inside the machine 1 Remove the Jam Clear Cove r. Pull t he jammed paper out of the machine. 2 Re-insert t he Jam Clear Cover. 3 If you can not pul l out the jammed paper, li ft the scanner cover from the right-hand si de of the machine until it locks secu rely into the open position.
13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Lift t he scanner co ver to rel ease the l ock. Gently pus h the scanner cover support and close the scanner cover .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9 If you are having difficulty with your machine If you t hink ther e is a probl em with you r machine, check the c hart below and follow the troubl eshooting tips. The Brother Soluti ons Center offers the lat est FAQs and troubleshoot ing tips.
13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE Pri nting (C ontinu ed) Smudged stain at the top center of the prin ted page. M ake sure the pape r is not too thick or not cur led. (See About pa per on page 1-9 .) Printing a ppears dirty or ink seems to ru n.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11 Printing Received Faxes (Con tinued) Left and R ight marg ins are cut off or a sing le page is print ed on two p ages. Turn on Auto Red uction. ( See Printin g a re duced incom ing fax (Auto Reduction) on pag e 4-7 .
13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE Handling In coming Calls (Con tinued ) Transferr ing a F ax Call to the machine . If you answere d at the m achine, press Mono Start and hang up immedi ately. If you answe red on an external or ext ension pho ne, press your Fax Receive Co de (de fault se tting is ( 51).
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13 Networ k Diff iculties I cannot print over the Network Ma ke sure your mac hine is po wered on and i s on-line and in R eady mode. P rint the N etwork C onfigurat ion list to see your current N etwork sett ings .
13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Setting Dial Tone detection When you sen d a fax automa tically, by defau lt your machine will wait for a fixed a mount of time befo re it starts to dial th e number. By changin g the Dial To ne setting to Detecti on yo u can ma ke your machi ne di al as s oon as it de tects a dia l tone .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15 How to improve print quali ty Cleaning the print head To ensure good print quality, t he machine wil l regularly clean the print head.
13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the pri nt quality If faded or strea ked colours and text appear s on your output, so me of the noz zles may be clogged. You can check thi s by prin ting the Print Quality Check Sheet and looking at the nozzle check pattern.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 17 8 Press 2 ( No ) for Black or thr ee colours with a problem. The LCD shows: Press 1 ( Yes ). The machine will star t cleaning the print hea d. 9 After cle aning is finished, press Colour Start . The machi ne will start printi ng the Print Quality Check Sheet again and then retu rn to Ste p 5.
13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the pri nting alignm ent You should rarely need to adjust the printing alignment; however, if after t ransporting t he machine your printe d text bec omes blurred or images become faded then adj ustment may nee d to be made.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19 Checking the ink volume You can check the ink that is left in the cartr idge. 1 Press Ink Management . 2 Press ▲ or ▼ to select Ink Volume . Press Menu/S et . 3 Press ▲ or ▼ to select the colour you want to check.
13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and shippi ng the machine Whenever you transpor t the machine, use the pa cking materials t hat came with yo ur machine. If you do not pack the machine p roperly, you could v oid you r warranty .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 21 3 Lift t he scanner co ver to rel ease the l ock. Gently pus h the scanner cover support down and close the scanner cov er. 4 Unplug the mach ine from the t elephone wall socket and r emove the telephone li ne cord from the machine.
13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE 9 Pack the printed materia ls in the original carton as shown below. Do not pack the used ink cartr idges in the carton.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23 Routine maintenance Cleaning the scanner Lift the document cov er. Clean the scanner glass wit h isopropyl alcohol on a soft lint -free cloth. Clean the white bar and the gl ass strip under the fil m with isopropyl alcohol on a lint-f ree cloth.
13 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the machine printer platen ■ Be care ful not to touch the paper feed star wheels or encoder film. ■ Be sure to unplug the machine fr om the electrical sock et before cleaning the pr inter platen.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25 Cleaning the Paper Pick-up Roller 1 Unplug the machine from the electri cal socket and remove the Jam Clear Cove r. 2 Clean the Paper Pick-up Roller with isopropyl alc ohol on a cotton swab. 3 Re-insert t he Jam Clear Cover.
13 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automati cally monitors the level of ink in each of the 4 cartridges. When t he machine detects an ink cartridge i s running out of ink, the machine wil l notify you with a message on t he LCD.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 27 4 Remove the prot ective yell ow cap. 5 Each colour has its own corr ect position. Keep the ink cart ridge in an upright posi tion when you inser t it into the slot . Press down firmly on the in k cartridge until the hook snaps over it.
13 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 If you r eplaced an ink cartri dge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 29 Caution ■ Do not remove ink cartridges if you do not need t o replace them. If you do so, it may reduce the ink quantity and the machin e will not know t he quantit y of ink l eft in the cart ridge. ■ Do not touch the cartr idge insertion slots.
13 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE Uninstalling or i nstalling the handset and handset cradle If you do not use t he handset a nd the handset c radle, you can remove t hem. Uninstalling the handset and handset cradle 1 Unplug the curled handset cord from the machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 31 Installing the handset and handset cradle 1 Remove the si de cover. 2 Align the recessed ar rows on the cradle with those on t he machine, and then sli de the cradle toward the f ront of the machine until i t clicks into plac e.
A - 1 APPENDIX A A Telephone services BT Call Sign (For U.K. Only) This machine feature l ets you use t he BT Call Si gn subscri ber service whi ch allows you to have at leas t two separate telephone numbers on one phone line. Each phone number has its o wn distinct ive ringin g pattern, so you know which phone n umber is ringing.
APPENDIX A A - 2 Advanced receiving operati ons Operation from extension telephones If you an swer a fax call on an extension t elephone, or a n external telephone that is correctly connected to t he machine, you can make your machine take the call by using the Fax Recei ve Code.
A - 3 APPENDIX A Fax/Tel mode in the p ower save condition When the mac hine is in Fax/Tel mode and p seudo/double-ri ngs to alert yo u to pick up a voice c all, you can only answer by picking up the machine’ s handset.
APPENDIX A A - 4 Using a cordless external handset If the base unit of cordl ess telephone is connected (see page A-5) and you typically carry the cordle ss handset elsewhere, it is easi er to answer call s during the Ring Delay.
A - 5 APPENDIX A Connec ting an extern al device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. When you are us ing an extern al or an exte nsion teleph one, the LCD shows Ext. Tel in Use .
APPENDIX A A - 6 Connecting an external telephone answering device (TAD) Sequen ce You may choose t o connect an additio nal answeri ng device. However, when y ou have an ext ernal TAD on the same telephone line as the machine, the TAD answers all cal ls and the machine “liste ns” for fax calling (CNG) tones.
A - 7 APPENDIX A When you ar e using a TAD, the LCD s hows Ext. Tel in Use . Connections The external TAD must be connected as shown above. 1 Set your ext ernal TAD to one or two rings. ( The machine’s Ring Delay s etting does not apply .) 2 Record the outgoing message on your exter nal TAD.
APPENDIX A A - 8 Recording outgoing message (OGM) on an external TAD Timing is importa nt in recording this message. The m essage sets up the ways t o handle bot h manual and a utomatic fax reception. 1 Record 5 seconds of silence at t he beginning of you r message.
A - 9 APPENDIX A Using extensi on telephones (For U.K. only) It may be t hat your premis es are already wi red with para llel extensi on telephones, or you i ntend to a dd extension telephones to your line, in addition t o your machine.
APPENDIX A A - 10 These phones are now connecte d as external devices as per page A-5, because they are connect ed to the fax machine via the T-connect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig.
A - 11 APPENDIX A Multi-line connections (PBX) Most offices use a centr al telephone system. Whil e it is often relativ ely simple t o connect t he machine t o a key sys tem or a PBX (Private Branch Exchange) , we suggest t hat you con tact the company that instal led your telepho ne system and ask them to connect the machine for you.
APPENDIX B B - 1 B On-screen programming Your machine is designed to be easy to use with LCD on-sc reen programming using the navig ation keys. User-friendl y programming helps you take full advant age of all the menu selections your machine has t o offer.
B - 2 APPENDIX B Navigation k eys You can access the menu mode b y pressing Menu/Set . When you ent er the menu, t he LCD scrol ls. Press 1 for General Setu p menu — OR — Press 2 for Fax menu — .
APPENDIX B B - 3 Main Men u Submenu Menu Selec tions Opti ons Descript ions Page 1 . General Setup 1 . Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets th e time to return to Fax mode. 2-4 2 . Paper Type — Plain Inkjet Glossy Transp aren cy Sets th e type of paper in the paper tra y.
B - 4 APPENDIX B 2 . Fax 1 . Setup Receive (In Fax m ode only) 1 . Ring Delay Ring Delay 00-04(02) ( 01-04 , Ireland only) Sets th e number of rings before th e machi ne answers in Fax Only, Fax/Tel or TAD m ode.
APPENDIX B B - 5 2 . Fax (Continu ed) 2 . Setup Send (In Fax m ode only) 1 . Contrast Auto Light Dark Chan ges the lightn ess or darkne ss of faxes you send. 3-6 2 . Fax Resolution Standard Fine S.Fine Photo Sets th e default resolution for outgoing faxes.
B - 6 APPENDIX B 2 . Fax (Continu ed) 3 . Set Quick-Dial 1 . Speed-Dial — Stores Speed-Dial number s, so you can dial by pre ssing only a few keys (and Start). 5-1 2 . Setup Groups — Sets up a Gr oup number for Broad casting. 5-3 4 . Report Setting 1 .
APPENDIX B B - 7 2 . Fax (Continu ed) 6 . Remaining Jobs — — Checks which jobs are in the me mory and lets you canc el select ed jobs. 3-10 7 . Setup TAD 1 . OGM TAD Message F/T Message Play/ Rec ord or erase the outg oing message . 7-2 2 . ICM Max.
B - 8 APPENDIX B 3 . Copy (Continu ed) 4 . Color Adjust 1 . Red R: - + R: - + R: - + R: - + R: - + Adjusts the amount of Red in co pies. 9-14 2 . Green G: - + G: - + G: - + G: - + G: - + Adjusts the amount of Gree n in cop ies. 3 . Blue B: - + B: - + B: - + B: - + B: - + Adjusts the amount of Blue in copi es.
APPENDIX B B - 9 4 . PhotoC apture (Continu ed) 5 . Color Enhance On Off 1 . White Balance - + - + - + - + - + Adjusts th e hue of the white areas. 10-10 2 . Sharpness - + - + - + - + - + Enhan ces the detail of the i mage. 3 . Color Density - + - + - + - + - + Adjusts the tota l amount of colou r in the imag e.
B - 10 APPENDIX B 5 . LAN 1 . TCP/IP (Wired) 1 . BOOT Method Auto Static RARP BOOTP DHCP You ca n choose th e BOOT me thod that best suits you needs. See Netwo rk User’ s Gui de on t he CD-RO M 2 . IP Address [000-255 ]. [000-255 ]. [000-255 ]. [000-255 ] Enter the IP addr ess.
APPENDIX B B - 11 5 . LAN (Continu ed) 2 . TCP/IP (WLAN) 1 . BOOT Method Auto Static RARP BOOTP DHCP You ca n choose th e BOOT me thod that best suits you needs. See Netwo rk User’ s Gui de on t he CD-RO M 2 . IP Address [000-255]. [000-255 ]. [000-255 ].
B - 12 APPENDIX B 5 . LAN (Continu ed) 3 . Setup WLAN 1 . Setup Wizard — You ca n configure your pr int serve r. See Netwo rk User’ s Gui de on t he CD-RO M 2. SecurEa sySetup — You ca n configure the wirele ss network easily. 4 . WLAN Status 1 .
APPENDIX B B - 13 0 . Initial Setup 1 . Receive Mode — Fax Only Fax/Tel Manual You ca n choose th e recei ve mode that best suits your needs . 4-1 2 . Date/Time — — Puts the d ate and time on the LCD and in headin gs of faxes you s end. 2-1 3 . Station ID — Fax: Name: Progr am your n ame and fax numbe r to appear on e ach page you f ax.
B - 14 APPENDIX B Entering Text When you are sett ing certain menu se lections, such as t he Station ID, you may need to t ype text int o the machine. Most number keys have three or f our letters pri nted above them. The keys for 0 , # and do not have printed letters because they are used for special charact ers.
GLOS SARY G - 1 G ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of in coming faxes. Automatic fax transmission Sending a f ax without picki ng up the handset of the machine or pressin g Speaker Phone .
G - 2 GLOSSARY Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by l ine nois e or stat ic. Compatibilit y group The abi lity of one fax unit to communicat e with another. Compat ibility is assured between ITU-T Groups.
GLOS SARY G - 3 Fine re solution Resoluti on is 203 x 196 dpi. It is u sed for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs. Group number A combination of Speed-Dial numbers that are stored in a Speed-Dial location f or Broadcasti ng.
G - 4 GLOSSARY Photo resolution A re solution setting that uses varying shades of gray for the best repr esentation of photogr aphs. Polling The process of a fax machin e calling another fax machine to retriev e waiting fax messages. Pulse A form of r otary diall ing on a telephone li ne.
GLOS SARY G - 5 Sta tio n ID The stored inf ormation t hat appears on the top of faxed pages. It includes the send er’s name and fax number. Super Fin e resolution 392 x 203 dpi. Best for very small pri nt and line art. TAD (telephone answering device) You can connect an exter nal TAD to your machine.
S - 1 SPECIFICATIONS S Produc t descri ptio n General Specifications Memory Capacit y 16 MB Automatic Do cument Feeder (ADF) Up to 10 pa ges Paper Tray 100 Sheets (80 g/m 2 ) Printer Type Ink Jet Prin.
SPECIFICATIONS S - 2 Print media Weigh t 6.1 kg Noise Operati ng: 42.5 to 51 dB* * I t depends on prin ting con ditions Temp erature Operati ng: Best Prin t Quality: 10 - 35°C 20 - 33°C Humidity Op .
S - 3 SPECIFICATIONS Copy Colour/Black C olour/Bla ck Document Size ADF Width: 147 mm t o 216 mm ADF Heig ht: 147 mm t o 356 mm Scanner Glass W idth: Max.
SPECIFICATIONS S - 4 PhotoCapture Ce nter ™ Available Media CompactFlash ® (Type I only) (Microdrive ™ i s not compatibl e) (Compact I/ O card such as Compact LAN card and Co mpact Mo dem card are not su pported.
S - 5 SPECIFICATIONS Fax Compatibili ty ITU-T Gr oup 3 Coding System MH/MR/MMR/JPEG Modem S peed Automati c Fallba ck 14400 b ps Document Size ADF Width: 147 mm to 2 16 mm ADF Heig ht: 147 mm t o 356 mm Scanner Glass W idth: Max. 2 16 mm Scanner Glass H eight: Max.
SPECIFICATIONS S - 6 Scanner Colour/Black C olour/Bla ck TWAIN Compliant Yes (Windows ® 98/98SE/Me/2000 Professional/XP) Mac OS ® 9.1 -9.2 /Mac OS ® X 10.
S - 7 SPECIFICATIONS Printer Printer Driver Wind ows ® 98/98SE/M e/2000 Pro fessional and XP driver s upporting Brother Nativ e Compressio n mode an d bi-directio nal capa bility Brother Ink Driver For Ma c OS ® 9.
SPECIFICATIONS S - 8 Interfaces USB A Full-Spe ed USB 2.0 cable th at is no long er than 2.0 m. * LAN cable Ethe rnet UTP c able c ate gory 5 or gr eater . Wirele ss LAN Your mac hine support s IEEE 802.11 b/ g wireless commu nication w ith your wi reless LAN using infrastructu re mode or a wi reless Peer-to -Peer connec tion in Ad -Hoc mode.
S - 9 SPECIFICATIONS Computer requirements.
SPECIFICATIONS S - 10 Consumable items Ink The machine use s individual Blac k, Yellow, Cyan and Ma genta ink cartridge s that are separate f rom the pr int head a ssembly.
S - 11 SPECIFICATI ONS Network (LAN) LAN You can co nnect you r machin e to a netw ork for Network Printing, Network Scanning, PC Fa x Send and PC-Fax Receive (Windows ® onl y). A lso includ ed is Brother BRAdmin Profess ional Network Manage ment soft ware.
INDEX I - 1 Index A Access codes, storing and dia lling .. ..... ...... ..... .... ....... .. 5- 5 ADF (automati c document feeder) ... ......... ....... ..... 1-6, 3-3 ADF c over ... .... ....... .... ....... 1 3-5 Answering machine (TAD) .... A-6 connecting .
I - 2 INDEX manual ..... ......... ......... ...... 3-1 Speed-Dial . ......... ........... .. 3-2 Dual Acces s ..... .... ....... .... ... 3-8 E ECM (Err or C orrec tion Mo de) . ....... ..... ...... ..... ..... 1 -20 Envelopes ..... ........... .....
INDEX I - 3 G Gra y sc ale ..... .... ....... ... S-5 , S- 6 Groups fo r Broadcast ing ..... 5-3 H HELP LCD messages ......... ........B-1 using navigat ion keys ..... B-2 Menu Table ........ ...... B-1, B-3 Hol d ...... ..... ...... ..... ...... ....
I - 4 INDEX DPOF prin ting .... ....... .... . 10-8 Memory Stick ® ........ ..... .. 10-1 Multi MediaCard ™ ........ ... 10 -1 paper & si ze ...... ......... .... 10-7 Prin ting im ages .. .... ....... . 10-6 Printing Index ........ ....... .. 10-5 SecureDigital ™ .
INDEX I - 5 Shipping the machine ..... 13-20 Speed-Dial changing .. ........ ..... ....... ..... 5-2 dial ling . ..... ...... ..... ...... ..... .. 3- 2 stor ing . ..... ...... ..... ...... ..... .. 5- 1 T TAD (telephon e answering device), exte rnal .
R - 1 REMOTE RETRIEVAL ACCESS CARD Remote Retrieval Access card If you pl an to r etrieve v oice or f ax messages whi le away from y our machine, carrying the Remote Retrie val Access Card printed below will serve as a conveni ent reminder of the retrieval procedur es.
R - 2 Check Receiving Status Press 9 7 then for Fax messages , press 1 . Voice messages , press 2 . 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for TAD, press 1 . Fax/Tel , press 2 . Fax Only , press 3 .
This machine is approv ed for use in the country of purchase only . Local Brother companies or their dealers will only suppor t machines purchased in their own countries.
An important point after buying a device Brother MFC-640CW (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC-640CW yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC-640CW - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC-640CW you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC-640CW will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC-640CW, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC-640CW.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC-640CW. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC-640CW along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
