Instruction/ maintenance manual of the product MFC MFC-5840CN Brother
Go to page of 211
USER’S GUIDE ® MFC-5440CN MFC-5840CN.
If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: MFC-5440CN and MFC-5 840CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit.
i Brother numbe rs Re gist er you r pr odu ct By reg iste ri ng you r p ro duc t with Brot her I nte rnat ional Corp orat ion, you wil l be re corded as t h e or igin al own er of the pro du ct.
ii B roth er f ax ba ck sy ste m (U SA on ly) Brother h as installed a n easy- to-use fax b ack system, so you can get ins tant answer s t o common techni cal question s and produc t information for all Bro ther produc ts. Thi s system is available 24 hour s a day, 7 days a week .
ii i Notice - Dis claim er of Wa rranties (US A an d Can ada ) BROT HER’S LICENSOR(S) , AND THEIR DIRECTORS, OF FICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LI CENSOR) MAKE NO WARRANTIES, E.
iv B rothe r ® One Year Limit ed Warranty an d Replacement Ser vice (USA only) W ho is cove r ed: • This limited warranty ("wa rranty") is g iven onl y to th e ori gin al e nd- use /re ta.
v Brother ® One Year Li mited Warra nty and Replacemen t Service (U SA o n ly ) by Brot h er i n its sol e di sc ret ion. Bro ther res er ves t he righ t to sup pl y a ref u rbi she d or re ma nuf ac.
vi BROTHER MULTIFUNCTION CENTER/ FACSIMILE MACHINE LIMI TED WARRANTY (Can ada o nly) Pu rs uant to thi s limit ed wa rr anty of 1 y ear fr om t he da te of pu r cha se for labo ur an d p ar ts, Br othe r In te rna t iona l Cor p ora tion ( Can ada) Ltd.
vii Safety pre cauti ons To use th e M FC sa fe ly Ple as e re fer to the se instructi ons for late r refer enc e and be fore atte mpti ng an y main te nance .
viii WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e t ele phon e l in e has b een di sco nn ect ed at t he wall j ack. Never install tele phone wiring during a li ghtning storm.
ix Choosing a location Pl ace your M FC on a f la t , st abl e surf ace th at is f re e o f vi br at ion an d sho ck s, s uch a s a des k. Put th e MF C ne ar a t ele phon e wal l ja c k a nd a st an dar d, gro un de d AC powe r ou tle t . Ch oo se a l oca ti on wh er e th e temp era t ure r ema ins be tw een 50 °F and 95 °F (10 °-3 5° C).
x Quick Refer ence Gui de Send ing faxes Aut omat ic Tra nsm issi on 1 If it is not illumi nated in gree n, p ress ( F ax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng Spee d- Dial , Sear ch or t he dial pad. 4 Pres s B lack Start or Co lo r S ta r t .
xi Table of Contents 1 Int ro duct ion . ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... .. 1-1 Usi ng t h is Gu ide .... ..... ..... ..... .... ....... ..... ..... ..... .... ..... ..... .... 1-1 Fi n di ng i nfo rma tion .
xii Sett ing th e Rin g Vo lu me .. .... ..... ..... ....... ..... .... ..... ..... ... 2-5 Setti ng the Beeper V olume . ... ....... ...... ..... ..... ..... ..... .... 2 -5 Setti ng the Speaker Volume . ..... ..... ..... ..... ...... ..... ..... .. 2-6 Turn ing on Aut oma tic D ayli gh t S avin gs Time .
xiii 4 Set up R ecei ve .. ..... .... ........ .... ..... ..... .... ..... ..... ..... .... ..... ....... .. 4-1 Bas ic r ece iving oper at i on s ... .... ..... ..... ..... .... ....... ..... ..... .... 4 -1 Choosing the Receive Mode ...... ..... ...
xiv 8 Mak ing co pie s ... ..... ....... .... ..... ..... ..... ....... .... ..... ..... ..... ....... ... 8- 1 Usi n g the M FC as a copi er . ..... ..... .... ..... ..... ..... .... ..... ..... ... 8- 1 Ente r Copy m od e . .... ..... ..... ....... .
xv 10 Imp ortan t inf orma tion ... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... 10-1 Standar d telephone and FCC Notic es These notic es are in effec t on models sold and use d in the U nite d Sta tes o nly. . ..... .... ..... .....
xvi Befor e you choos e the r ing pattern t o regi ster ... ... A-3 Re gist ering the Di stinct ive Ri n g pa tte rn..... .... ..... ..... .. A- 4 Turn ing off th e Di stinc tive Ri ng.... ..... ..... .... ..... ..... .. A-4 Call er I D .. ..... .... .
xvi i S Sp ec ifica tion s .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... .... S-1 Pr o du ct d esc rip tion ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... .. S-1 Ge n er al .. ..... .... ..... ..
INTRODUCTI ON 1 - 1 1 Using this G u ide Tha nk y ou fo r buy i ng a Bro ther Mul ti -Fu nct ion Cent er (MF C). Yo ur MFC is simple to use, with LCD screen instructions to guide you thr oug h pr og ramm ing it. Yo u can mak e the mos t of y our MFC by rea ding thr oug h this Gu ide .
1 - 2 INTRODUCTI ON Control pa nel overv iew MF C-5440CN MFC-584 0CN 3 4 5 6 7 1 2 11 10 9 8 11 12 3 4 5 6 7 1 2 10 9 8.
INTRODUCTI ON 1 - 3 1 Fax and Telephon e keys: Hook Press bef ore dialing if you want to make s ure a f ax machi ne will answ er, and the n press Black Start or Color Start . Redial/Paus e Redials t he last number you called. It also inserts a paus e in quick dial number s.
1 - 4 INTRODUCTI ON 9 Na vigation keys: Menu/ Set T he sam e key i s use d for M enu and Se t operations. Lets you acces s the Menu to prog r am and st ore your setting s in the MF C. When using t h e one- way speaker or during r inging in fax m ode, you can p ress thes e keys to a dj ust the vol um e.
INTRODUCTI ON 1 - 5 Tu rnin g the MFC on and o ff Whe n the ma chine i s idle, you ca n tur n it on and of f by p ress in g the On/Off key. In Of f m ode , no MF C op era ti ons wil l be ava il a ble . Ev en if you turned the MFC off, it will perio dically clean the print head to pr eser ve pr i nt qua li ty .
1 - 6 INTRODUCTI ON On /Of f Se tti ng You c an cust omi ze th e M FC’s On/O ff key. Th e defau lt settin g is Fax Re ceiv e:O ff . Your MFC will not work wh en it is switched Off, but it will pu rge the ink head periodically. I f yo u turn th is set ting to On , you can receive faxes or c alls e v en when the MFC is switched Off .
INTRODUCTI ON 1 - 7 Load doc uments You can s end a f ax, make copi es, and s can fr om th e ADF (a utom atic doc ume nt feed er) a nd fr om t he sc an ner gla ss . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e ADF ca n ho ld up to 35 page s and fee ds ea ch she et i ndi vidual ly.
1 - 8 INTRODUCTI ON 1 Unfold the ADF Document Support. 2 Fan the pa ges well. Make sure you put the documents fa ce up, top edge first in th e AD F un til yo u feel th em t ouch th e fe ed roller . 3 Adj u s t the pa per gu ides t o fi t the width o f your d ocum ents .
INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You can u se th e scan ner gla ss to f ax pa ges o f a b ook o r on e pa ge at a t im e. D ocu men t s can b e up to le tter size (8.
1 - 1 0 I NTRODUCT ION About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the MFC . To get the best print quality for the settin gs you’ve chosen, always set th e Pap er T ype to ma tch th e type of pap er you load.
INTRO DUCTION 1 - 11 Ha ndling and using sp eci al pa per ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s ide of glo ssy pape r is shin y.
1 - 12 INTRODUCTION Pape r type and size for each o peration *Tray #2 is also available. (MFC -5840CN onl y) Paper Type Paper Size Usage Fax Co py Phot oCapture (MFC-584 0CN only) Pri nter Cut Paper Le tter 8 1/2" x 11" (21 6 x 279 mm ) Yes* Yes* Yes Yes* A4 8.
INTRO DUCTION 1 - 13 Pape r we ight, t hickness and cap acity * 1 Up to 50 sheets for Legal si ze paper (20 lb). * 2 Up to 100 sheet s of 20 l b. * 3 Up to 250 sheet s of 20 l b. Pap er cap aci ty of the ou tput pa pe r tr ay Paper Type Weight Th ickness No.
1 - 1 4 I NTRODUCT ION Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The fig ure s bel ow sho w th e unpr int able ar eas o n cut sh eet pape r and en velo pes. 1 To p 2 Bottom 3 Left 4 Ri ght Cut Sheet 0.
INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t car ds To l oad pa per or othe r m edi a 1 Pul l the pa pe r tr ay comp let el y o ut of th e MFC an d re mo ve t he outpu t pape r tray . 2 Pres s and slide the pape r side guid e to f it the pape r wi dth.
1 - 1 6 I NTRODUCT ION 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly ins e rt th e pap er int o th e pa per t ra y pri n t side fa ce do w n and t he lead in g ed ge ( top of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k.
INTRO DUCTION 1 - 17 To load paper in pap er tray#2 (MFC-584 0CN only) 1 Pul l the paper tray comp letel y out of th e MF C. 2 Pr ess and s lid e t he pa pe r s ide gui de an d pa pe r le ngt h gui de to fi t th e pa per w idt h an d le ngth . You ca n us e onl y pla in pap er siz es L ett er, L egal , A 4, E xe cut ive or B5 in T r ay#2 .
1 - 1 8 I NTRODUCT ION 3 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. Fo r L egal siz e pape r, pr es s an d hol d the uni ve rsa l gu ide r e lea se butt on a s you s lide out t he fron t of the pap e r tray.
INTRO DUCTION 1 - 19 4 Ge nt ly i nser t t he pape r i nto the pap er t ray pr int si de fac e down a nd th e le adi ng edg e (t op o f the pa per ) in f irs t . C heck that th e pap er is fla t in t he tray and b elo w the max imu m pape r mark . 5 Put th e pa per tra y fir mly back i nto the MFC .
1 - 2 0 I NTRODUCT ION To load envelo p es ■ Use envel ope s tha t weig h fr om 75 -95 g/ m 2 . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a te st p r int f irst. How t o load enve lope s 1 Befor e loading, press th e corners and sid es of the envelopes to ma ke th em a s fl at as po ssi bl e.
INTRO DUCTION 1 - 21 2 Inse rt t he en vel opes into the pape r tr ay wit h th e addr ess s ide dow n an d the l ead i n g edg e (top of the env el opes ) in fi rst. Sl ide the p aper sid e gui d e to fit the wi dth of the envel ope s. If you have probl e ms when printing on envelopes, try the following suggestions: 1 Op en t he env e lop e flap .
1 - 2 2 I NTRODUCT ION About fa x machin es Cust om f eat ures Do you h ave Vo ice Mail on t he phone line? If you have V oice Mail on the p hone line where you will install your new MFC, ther e is a str on g po ssi bili ty that Vo ic e Ma il an d t he MFC may conflict with each other while re ceiving incoming calls .
INTRO DUCTION 1 - 23 Fax ton es and ha ndsha ke When someone is sending a fax, th e MFC se n ds fa x calling to nes (C NG t ones). Thes e ar e qui et, in termi ttent bee ps eve ry 4- seco nds. You ’ll hea r them after you di al an d press Black Start or Color S tart and t hey wil l co nti nue for abo ut 60 se cond s afte r di alin g.
1 - 2 4 I NTRODUCT ION ECM (E rror Corre cti on Mod e) The Erro r Correct ion Mode (ECM) is a way for the MFC t o check a fax tran smission while it is in progress. If the M FC detect s er ro rs d ur ing fa x tra nsmi ss io n, i t re sen ds th e p age s of the f ax that ha d an error.
GETTING STARTED 2 - 1 2 Init ial Setup Sett ing the D at e and T i me Whe n th e MFC is no t in u se it will di splay t he d ate a nd ti me . If yo u set up the Station ID the date and time displayed by your MFC will be p rin t ed on ev er y fax you send.
2 - 2 GETTING STARTED Setti ng th e Stat ion ID You s houl d st or e you r nam e or c om pany nam e an d fax num ber so th ey pri nt on a l l fa x pag es y ou se nd . 1 Press Men u/ Set , 0 , 3 . 2 Ente r your fax n umber (u p to 20 di git s). Press Men u/ Set .
GETTING STARTED 2 - 3 Gener al Setup Sett ing the Mode Time r Th e MFC ha s thre e t emp orary m ode k eys o n the c ontrol panel : Fax, Sca n and C opy .
2 - 4 GETTING STARTED Settin g t h e Paper Si ze You c an u se fi ve s izes of pa per fo r prin ting c opi es: Lette r, Leg a l, A4, A5, an d 4" x 6 " and th ree siz es for pri nt ing fax es: Let te r, Le ga l an d A4.
GETTING STARTED 2 - 5 Sett ing t he Rin g Volum e You c an tu rn t he r ing Of f or you can select t h e r ing volume leve l. 1 Pres s Men u /Set , 1 , 4 , 1 . 2 Pres s ▲ or ▼ t o sele ct Low , Med , High or Of f . Pres s Men u /Set . 3 Pres s St op/ Ex it .
2 - 6 GETTING STARTED Set tin g the S pea ker Vo lu me You can adjust the MF C’s one-way sp e aker volume . 1 Press Men u/ Set , 1 , 4 , 3 . 2 Press ▲ or ▼ to se lect Low , Med , Hi gh or Of f .
GETTING STARTED 2 - 7 Sett ing the LCD Cont rast You c an adj ust th e LCD c ont ras t fo r a s ha rp er an d mo re vi vid dis play . If y ou a re havi ng dif ficulty rea din g the LCD from you r po sit ion , t ry c ha ngi ng the c ontr as t se tt in g for imp rov e d view i ng .
2 - 8 GETTING STARTED Setti ng th e Tr ay U se fo r Fax mode (MF C- 584 0CN on ly ) Th e M FC us es t h e pape r i n T ra y#1 f irs t. Yo u ca n ch ang e th e d efau lt tray that will be used for printing received faxes. 1 Press Men u/ Set , 1 , 9 . 2 Pre ss ▲ or ▼ to sel ect Tra y#1 Only , Tra y#2 Only , or A uto Select .
SETUP SEND 3 - 1 3 How to e nter Fax m ode Befor e sendin g faxes, m ake sure ( Fax ) is il luminate d in gr een. If not, pre ss ( Fax ) to en ter F ax mo de. The defa ult settin g is Fax. How to dial You can dial in a ny of the following ways. Manu al di ali ng Pre ss al l of th e digi t s of the phon e or fax n umbe r .
3 - 2 SETUP SEND Sp eed-Dialin g Pres s Se ar c h/Spe ed Dia l , # , an d t he n the two d igi t Sp ee d-D ial n um ber . (See S to rin g Spee d-Di al nu mbers on pag e 5-1.) Se arch You c an se arc h for name s you h ave s t ore d in th e Sp ee d-Di al memo ries.
SETUP SEND 3 - 3 How to Fax (B&W and Color) Co lor f ax tr an smis si on You r MFC can s end a col o r fax to ma chines that supp ort thi s feat ure. Howeve r, color fa xes cannot be stored in the me mory. W hen you send a color fa x, the MFC will send it in real time (even if Re al T im e TX i s se t t o Off ).
3 - 4 SETUP SEND Faxi ng fro m th e sca nner gla s s You c an us e th e sc anne r gl as s to f ax pa ge s of a boo k or on e pa ge at a t ime. T he do cumen ts can be u p to letter si ze. T o c anc el , pr ess St op/ Exi t . 1 If it is not illuminated in green, press ( Fax ).
SETUP SEND 3 - 5 Aut omat ic tr ansmi ssio n Thi s i s the e asi est way to s end a fa x. 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Load your docu men t. 3 Ent e r th e f ax num ber us ing t he di al pad , Spe ed -Di al or Se arc h.
3 - 6 SETUP SEND Ou t of Me mory me ssag e If you ge t an Out of Memor y me ss age w hile sc anni n g the fi r st pag e of a f ax, pre ss Stop/ Exi t to cance l the fax .
SETUP SEND 3 - 7 Basic s ending opera tions Sen ding faxe s u sing mu ltiple se tting s When you send a fax you can choose a ny co mbination of th ese setti ngs: contr ast, resolu tio n, ov ers eas mod e, del aye d fa x tim er , polling transmission or real time transmission.
3 - 8 SETUP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion ke y to ch ange t he setting temp ora rily ( for thi s fax o n ly) . In Fax m o de , pr ess Fax Reso lution and ▲ or ▼ to select the setti ng you want, an d then pres s Menu/Set .
SETUP SEND 3 - 9 Du al A ccess (No t availa bl e f or c olor faxe s) You c an dia l a nu mbe r, a nd beg i n sca nni ng t he fa x int o mem ory — eve n when the M FC is sen din g fr om m emo ry or re cei vin g fa xes . T he LCD sh ows th e n ew job num be r and avai l abl e me mory .
3 - 1 0 SETUP SEND Rea l T ime Tr ansm is sion W hen y ou ar e se ndi ng a fa x, t he MFC wil l sc a n the d ocum ent s i nto th e mem or y be fo re se ndi ng .
SETUP SEND 3 - 11 Che c k ing jo b st atus Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Men u /Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pres s ▲ or ▼ to scroll thro ugh the li st.
3 - 1 2 SETUP SEND Advanc ed sendi ng operation s B road ca sting ( Not av ailab le fo r co lor f axe s) Broadcasting is when the sa me fax message is autom atically sent to m ore than one fa x numb er. Yo u can inc lu de G ro ups, Spee d-D i al nu mber s a nd u p t o 50 man ual ly di al ed num ber s in th e sam e broa dcast.
SETUP SEND 3 - 13 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfer ence on th e ph one l in e, we reco mme nd t hat yo u tu rn o n the Ov ersea s Mod e. Afte r yo u send a f ax us ing th is fea ture, th e featu re will turn itself off .
3 - 1 4 SETUP SEND D elayed F ax (N ot av ailabl e f or c olor fa xes) D urin g t he da y you c an s tor e up to 50 fa x es in t h e me mory to b e se nt w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at t he t ime of da y you en te r in S tep 4 .
SETUP SEND 3 - 15 De layed B atc h Tran smis sio n (No t av aila bl e for colo r fa xe s) Bef ore send i ng th e de lay ed f axes , y our MFC wil l help you e co nom ize by s ortin g all th e faxe s in th e mem ory by de stin ation a nd sch edule d ti me.
4 - 1 SETUP RECEIVE 4 Basic recei ving oper ations Choo sing th e R ecei ve M ode The re a re fou r diff erent Rece ive Mode s f or yo ur MFC. You can choose th e mod e that b est su its your ne eds. Se tu p Re ceive LCD How it works Wh en to use i t Fax On ly (auto matic rec eive) The MFC a utomat icall y answer s every call as a fax.
SETUP RECEIVE 4 - 2 To sel ect or change your Re ceive Mode 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Pres s Men u /Set , 0 , 1 . 3 Pres s ▲ or ▼ t o sele ct Fa x Only , Fax/ Tel , Exte rna l TAD or Manu al . Pres s Men u /Set .
4 - 3 SETUP RECEIVE Setti ng th e F/T Ring Time (Fa x/Tel mode onl y) If you set the R eceive Mode to Fax/Tel, you’ll need to deci de how long the MFC wil l signal you with its special pseudo/double-ri ng when you have a voice call. (If i t’s a fax cal l, the MFC print s the fax.
SETUP RECEIVE 4 - 4 Ea sy Rec eiv e When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Black Start , Color Star t , o r t he Fax R e ceiv e C ode 51 when you an sw er a fax call. Selecting On a llows the MFC to re ceive fax calls automatically, ev en i f you l if t the hand set of an ex tens io n or exter nal p hone .
4 - 5 SETUP RECEIVE Pr in ti ng a redu ce d inc omi ng fax (Aut o Re duct ion) If you choos e On , th e MFC a utom ati cally re duce s an in coming fax t o fit o n one p age of Lett er, Le gal or A4 siz e pa per.
SETUP RECEIVE 4 - 6 Pol ling Polling is the process of retrieving faxes from another fax machine. You can use your MFC to ‘poll’ other machines, or you can have some on e po ll y our M FC. Everyone who is invo l ved in Polling needs to se t up their fax machines for Pollin g.
5 - 1 QUICK-DIA L NUMBERS AND DIALING OPTIONS 5 Storing numbe r s for ea sy diali ng You c an se t up y o ur MFC to do two ty pe s of eas y di al ing: S peed -D ia l and G rou ps for Br oadca stin g faxe s. Wh en y ou dia l a qui ck- dial n um ber, t he LCD sho ws t he nam e, if y ou s to red it, or th e nu mbe r.
QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 2 Ch angi ng S peed -D ial nu mbe rs If y ou t ry to sto re a Sp ee d-D ial n umb er whe re a nu mbe r h as al rea dy been s tored , the LC D wi ll sho w th e nam e tha t has b een s tor ed t he re (or numbe r) and will ask you to do one of the following: 1 Pres s 1 to chan ge th e sto re d nu mbe r.
5 - 3 QUICK-DIA L NUMBERS AND DIALING OPTIONS Setti ng up Gro ups fo r Broa dca s tin g Groups allow you to send t h e sa me fax me ssage to many fax numb ers by pres sing only a few k ey s ( Search/S peed Di al , # , the tw o- di git nu mbe r, an d Black Sta r t ).
QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 4 5 Pres s Men u /Set to acc e pt th e Sp ee d- Dial n umb ers f or thi s Grou p. 6 U se t he di al pad an d t he c h art on pa ge B- 12 t o en ter a n ame f or th e Gr ou p. Pres s Men u /Set . ( For e xa mpl e, typ e NEW CLI ENT S) .
5 - 5 QUICK-DIA L NUMBERS AND DIALING OPTIONS Dialing options A cce ss co d es an d c red it c ard num ber s Sometime s you may want to choose from s everal long di stance carriers when you make a call. Rates may v ary depending on the time and destinati on.
QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 6 Tone or Pulse If y ou ha ve a Pul se d ial in g ser v ice, but need to se nd Tone sig na ls (f or exa mple , for te le pho ne b ankin g) , fo llo w t he in str uc ti on s be low. I f you have Touc h Tone service, you will not n eed this feature to send ton e si gnal s.
6 - 1 REMOTE FAX OPTIONS 6 Setti ng up F ax For ward ing When you se lect Fa x Forward, your MFC st o re s the rece i ved fa x in the memory. The MFC will then dial the fax number you’ve pr ogr am me d and fo rw ar ds t he fa x me ss age . 1 Press Men u/ Set , 2 , 5 , 1 .
REMOTE FAX OP TIONS 6 - 2 Pr og ra mm ing y ou r pa ge r nu mbe r When Pag ing is sel ect ed, y o ur MF C dia ls the p age r nu mbe r y ou’ ve pr ogr amm ed, an d t he n dia ls y our Per sona l I den tifi c ati on Numb er (PI N). T his ac t ivate s you r pa ger so yo u will kno w that you have a fax messa ge in the memor y.
6 - 3 REMOTE FAX OPTIONS Setti ng Fa x Storage If you s e lec t Fa x St ora ge , yo ur MF C st ore s th e r ece iv ed fa x in th e mem ory. You will b e ab le t o retr ieve fax me ssage s fro m an othe r locati on u sing the R e mote R etr iev al com mands.
REMOTE FAX OP TIONS 6 - 4 Turni ng of f Remot e Fax Opt ions If you set the Remo te F ax Opt ions to Of f a nd th ere are fax es i n y our MFC ’s m em ory, th e LC D wi ll gi ve yo u two op ti ons . ■ If you p ress 1 , all unpr inted faxes will be printed and erased be for e th e set t ing tur ns of f.
6 - 5 REMOTE FAX OPTIONS Remote Retriev al You c an call y our MF C from an y to uch ton e tele phon e or f ax m achi ne, the n use th e Rem ot e Acce ss Code and rem ote c omm and s to re trieve fax m essa ges. B e sure to cu t out the Rem ote R etr ieval Access Card o n the la st page an d keep it with you at all times.
REMOTE FAX OP TIONS 6 - 6 Re mote comma nds Fo l lo w the comma nds b elow to a cces s fe atur es w hen you a re a way fr om the MF C. When you c al l th e MFC and en te r y our Remo te Access Code (3 digits followe d by ), the syst em will give two short beeps a nd you must en ter a remote command.
6 - 7 REMOTE FAX OPTIONS R etrie vin g fa x m essa ge s You c an c all y our MFC fr om an y touch tone phone and h av e yo ur f ax messages se n t to a fax mac h ine. 1 Dial your fax number. 2 When yo ur MF C an swer s, imme di ate ly ente r y ou r Rem ote Acc es s Co de ( 3 dig it s fo llow e d by ) .
PRINTING REPORTS 7 - 1 7 Fax se ttings and activity You n ee d t o se t up th e Tr an sm is sion Ve rif ic ati o n Re por t and J our nal Per iod i n the menu table .
7 - 2 PRINTING REPORTS Setti ng the J ourna l Peri od You can set the M FC to print a journal at spec ific interval s (every 50 faxes , 6, 12 or 24 hours, 2 or 7 days). If you set the i nt erval to Off , you can pri nt the r eport by following the steps on the nex t page.
PRINTING REPORTS 7 - 3 Print ing r eport s Fol low in g re por ts a re ava ila ble : How to pr int a repo rt 1 For MFC-5 440CN, press Rep orts . For MFC-5 840CN, press Menu/Set , 6 . 2 Pres s ▲ or ▼ t o select t h e r eport you wa nt. Pres s Men u /Set .
8 - 1 MAKING COPI ES 8 Using th e MFC as a copier You ca n use your M FC as a cop ier, maki ng up to 99 copi es at a tim e. Enter Co py mode Before making copies, make sur e th at ( Co py ) is i lluminate d in g ree n. If it is n ot, pr ess ( Copy ) to ente r Copy m ode .
MAKING CO PIES 8 - 2 Maki ng a sing le c opy 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t. (See Lo ad d ocu men ts on page 1 -7. ) 3 Pres s B lack Start or Col or St ar t . Maki ng mul tip le co pi es 1 Pres s ( Copy ) to illum inate it in green .
8 - 3 MAKING COPI ES Using th e temporary Copy keys W hen y ou wa nt to qu ic kl y ch ange t he copy set ti ngs te mpo rar ily for th e ne xt c opy , us e th e tem por ary Cop y ke ys .
MAKING CO PIES 8 - 4 Incr ea sing copy s peed or q u ality You ca n select th e copy quality. Th e defa u lt setting is Norma l . 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t. 3 Use t he d ial p ad to ente r the numbe r of copi es yo u want (up to 99 ).
8 - 5 MAKING COPI ES En larg ing or r educ ing the im a ge co pied You c an se lec t th e fol lo wing en larg eme nt or re duc ti on ra ti os. Cust om(2 5-40 0%) a ll ow s you to ent e r a rat io fr om 25 % t o 400% . 1 Press ( Copy ) to i ll umin at e it in g ree n.
MAKING CO PIES 8 - 6 6 Pres s B lack Start or Col or St ar t . Sett ing the paper type (M FC-54 40C N only) If y ou ar e co pyi ng on s peci al pa pe r, b e sur e to sel ec t the type of paper you are us ing so you will get the best print quality. 1 Pres s ( Copy ) to illum inate it in green .
8 - 7 MAKING COPI ES Using t h e T r ay S el e ct key ( M F C - 5 8 40 C N o n l y ) Th e MFC us e s th e paper i n T ray# 1 f irs t. Yo u ca n ch an ge the tr ay t ha t will be used fo r ne xt copy only. 1 Press ( Copy ) to i ll umin at e it in g ree n.
MAKING CO PIES 8 - 8 Cha ngin g the tem porar y copy setti ngs Use the Option s key to quickly set the f ollowing copy se ttings tem por aril y for the ne xt copy. Afte r you ch oose your settings by p ressing Menu/Set , the LCD shows Se t temp orar ily .
8 - 9 MAKING COPI ES Set ting p aper t ype (MF C-58 40CN on ly) If copy i ng o n pape r ot he r th an p lai n pa pe r, se lec t th e t ype of p aper th at you a re usi ng t o ge t th e be st pr int qual it y. 1 Press ( Copy ) to i ll umin at e it in g ree n.
MAKING COPIES 8 - 10 4 Pres s Options an d ▲ or ▼ to select Paper S iz e . Pres s Men u /Set . 5 Pres s ▲ or ▼ t o sel ec t t he si ze of pap er yo u are usin g ( Lett er , Le ga l , A4 , A5 or 4"(W )x 6" (H) ). Pres s Men u /Set . 6 Pres s B lack Start or Col or St ar t .
8 - 1 1 M AKING COPIES Adjusting co n tras t You c an adj ust the c opy c ont ras t to h elp an imag e look shar per an d mo re viv id. 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ).
MAKING COPIES 8 - 12 Ma king N in 1 copies or a p oster (Page Lay out) You can r educ e the amou nt of copi es by us ing the N in 1 copy fea tu re. Thi s a llows you to copy tw o or four page s o n one pa ge , whi c h al lo ws y ou to sav e pape r. I t is also p oss ibl e to cre at e a po ste r.
8 - 1 3 M AKING COPIES If yo u ar e us i ng the s canne r gla ss: 8 Af ter the M FC sc ans th e page , the LC D sh ow s: Press 1 to s ca n the next page . 9 Put th e nex t doc ume nt on the sc a nner gl as s. Press Men u/ Set . Re peat Ste ps 8 and 9 f or e ac h pag e of the l a yout.
MAKING COPIES 8 - 14 If you are copying from the ADF, insert the document face up in the direction s hown below. 2 i n 1 (P) 4 i n 1 (P) 2 in 1 (L) (P) (L) 4 in 1 (L).
8 - 1 5 M AKING COPIES If you are c opy ing from the scanner gl a ss, p l ace t he document fa ce dow n in the direction s hown below. 2 in 1 (P ) 4 in 1 (P ) Po ster ( 3X3) You ca n ma ke a po ster size co py of a phot o gra ph.
MAKING COPIES 8 - 16 Changing the default copy settings You c an sav e the copy set ti ngs you us e mo st ofte n by set ting th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Men u /Set , 3 , 1 .
8 - 1 7 M AKING COPIES A djust ing co lor s aturat io n 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to select Re d , Gree n or Blue . Press Men u/ Set . 3 Press ▲ to incre ase the colo r satura tion. — OR — Press ▼ to de crease the color sa turat ion.
MAKING COPIES 8 - 18 Legal l imitations Color re productions of certain documents are illegal and may result in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion .
9 - 1 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) 9 Introduction Ev en if yo ur MF C is not c on nec te d to y our compu t er, y ou ca n pr int ph ot os di r ect ly fr om the di gi tal ca mera med ia.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 2 Pho toCaptu re C ent er ™ requirem ents To avoid error con ditio ns, pl eas e r emem ber: ■ Th e DP OF file o n th e media card mu st be i n a va lid f o rm at. (See DPOF printing on page 9 -8 .
9 - 3 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Getting s tarted Firmly insert th e card into the appropria te slot. Ph otoC aptur e k ey light s: ■ Phot oCap ture li gh t is O N, t he medi a card is i ns erte d prop erly. ■ Phot oCap ture light i s OF F, the m edi a ca rd is no t pr oper l y ins er ted.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ).
9 - 5 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Printing t he Index (Thumbnail s) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 6 Printing ima ges Bef ore you c an prin t a n in divi dua l i mag e, y ou h ave t o kno w th e im age num ber. 1 Make su re you have inse rted th e med ia card. Pres s Ph otoC aptu re . (S ee pag e 9- 3.
9 - 7 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Paper Type & P aper Size 5 Press ▲ or ▼ t o sel ect th e typ e of pape r yo u are usin g, Lett er G loss y , 4"x 6 " Gl os sy , 5" x 7" Glo ssy , A4 Gl ossy , Le tt er Pl ain , A4 P lai n , Lett er I nkjet , A4 In kjet or 4"x 6" I nkj et .
WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 8 DPO F prin ting DPO F stan ds for Digi tal Pr int Or der For mat. Major Dig ital Camera manufactur ers (Cano n I nc ., Eastman Kod ak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co.
9 - 9 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Ch angi ng th e de fa ult se tt ings You c a n save the Ph otoC apt ur e Cen te r ™ sett ing s yo u use mos t of te n by setting them as default . Th e se settings will remain until you ch ange the m ag ain .
WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 10 Ad jus tin g b rig ht nes s 1 Pres s Men u /Set , 4 , 3 . 2 Pres s ▲ t o make a lig hter p rint. — OR — Pres s ▼ t o ma ke a da rk er pri nt. Pres s Men u /Set . 3 Pres s St op/ Ex it .
9 - 1 1 W ALK-UP PHOT OCAPTURE CENTE R ™ (MFC- 5840CN ONLY) 3 Press ▲ or ▼ to se lect Wh ite Ba lan ce , Shar pn ess or Colo r De ns ity . Press Men u/ Set . 4 Press ▲ or ▼ to a djust th e de gree of the se tting. Press Men u/ Set . 5 Press Stop /Ex it .
WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you w ant t o pri nt th e whole imag e, tu rn thi s settin g to Off .
9 - 1 3 W ALK-UP PHOT OCAPTURE CENTE R ™ (MFC- 5840CN ONLY) Unde rsta ndin g the E rror Me ssag es On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re usin g the P hoto Captu re Cen ter ™ , you can ea si ly i de nti fy and trou blesho ot an y diffi culti es.
WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 14 Using Photo C apture C enter ™ from your PC You c an a cc ess th e med i a car d th at i s in th e med i a dri ve (s lo t) o f th e MFC fro m yo ur P C.
10 - 1 I MPORTANT INFORMATION 10 Stand ard te lep hone and F CC Noti ces Th es e noti ces are in e ffect on m od els sold and us ed in th e U nited Sta tes o nly.
IMPORT ANT INFORM ATION 10 - 2 If this equip ment c auses har m to the tel ephon e ne twor k, the tel eph on e com pan y wil l n oti fy you in adv anc e tha t tem por ary di sco nti nua nc e of s er vi ce may be r eq uir ed. But if ad van c e noti ce isn’t practical, the telephone company will notify the customer as soo n as pos si ble .
10 - 3 I MPORTANT INFORMATION WARNI NG This MFC has been certified to compl y with FCC sta nda rds, which ar e ap pli e d to th e US A onl y. A gr oun de d p lug sho uld be plu gg ed i nto a gr ounded AC pow er outlet after c hec king the ratin g of the l ocal pow er supp ly fo r th e MFC to op era te pro perly and saf e ly .
IMPORT ANT INFORM ATION 10 - 4 Import an t Cha ng es or modi fi ca ti on s not expr es sl y app ro ved b y Br oth er Indu stries , Ltd. coul d vo id th e us er’s auth ority to op era te th e equi pm ent . Indu st ry Ca na da Co mpli an ce S tatem en t (Ca nad a o nly) This Class B digital apparatus complies with Can adian ICES-003.
10 - 5 I MPORTANT INFORMATION Inte rnat iona l E NE RG Y S TAR ® Comp lianc e St at emen t Th e p urp ose o f the In te rn ati onal E NERGY S TA R ® P rogram is t o prom ote the de velo pment an d popul arizat ion of e nerg y- effi cient o ffi ce eq uip men t.
IMPORT ANT INFORM ATION 10 - 6 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug th is pr odu c t fr om th e wall ou tl et bef or e cl ean in g.
10 - 7 I MPORTANT INFORMATION 12 Do not place anything in front o f the MFC that will block received faxes . Do no t pla ce an ythin g i n t he p a th o f recei ved faxes.
IMPORT ANT INFORM ATION 10 - 8 Tr adem ar ks The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n.
11 - 1 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE 11 Troubleshoo ting Error me s sag es As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , yo ur MFC id en ti fie s the pr ob le m an d di spl ay s an er r or mess age.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 2 DR M ode i n Use Th e MFC is se t to D i sti ncti v e Ri ng mode. You can n ot c hange the R eceive Mode from Man ual to anothe r m ode. Set Distin ctive Ring t o Off. (See Turning o ff the Dist inctive Ri ng on page A-4.
11 - 3 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE No Respo nse/ Bus y The nu mber y ou diale d does no t answer or is bus y. Ver ify the number a nd try agai n. Not Regi ste red You tr ied to ac cess a Sp eed Dial number that is not program med. Set up the S peed Dial number .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The MFC has a mecha nical pr obl em. — OR — A for eign ob stacle , such as a c lip or ri pped paper, is i n the MF C.
11 - 5 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE Docume nt jams If the document is jammed, f ollow the steps b elo w. Document is jammed in the top of the ADF unit. 1 Ta ke ou t any pape r from the A DF th at is n ot jam med . 2 Open t h e ADF cover.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 6 Print er ja m or p aper jam Remov e the jam med pap er depen ding on whe re it i s jamm ed in the MFC. Pape r is jam med inside th e paper tr ay 1 Pul l the pa pe r tr ay out of t he MF C. 2 Pul l out t he ja mme d pa pe r to remo v e it .
11 - 7 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE Paper is jam med inside th e MFC 1 Remove the Jam Clear Co ver. Pull the jammed paper out of the MFC.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 8 4 R emo ve th e ja mm ed pap er . 5 Lift the sc anne r cover to r eleas e the l ock . Gen tly push the scanner co ver sup port down and clo se th e sca nner cove r.
11 - 9 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE If yo u are ha ving di ffic ulty wi th your M FC If y ou t h ink th ere i s a p ro ble m wi th y ou r MF C , ch eck the ch ar t be lo w and f ollow th e tro ubl esho otin g tips. The Bro ther Solut ions C enter offers the la test FA Qs an d trou bles hoot ing ti ps.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 10 Pr inting ( Continued ) Printing a ppears dirty or ink see ms t o run. Make s ure you ar e usin g the prop er types of paper. ( See Ab out paper on page 1- 10 .) Do n’t handl e the paper unt il the ink i s dry.
11 - 11 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Phone Li ne or C onnections Diali ng does n ot work . (No di al tone) Check the MF C is pl ugged in.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 12 Handling Inco ming Calls MFC ‘Hears’ Voice as CNG Tone. If your MFC i s set to E asy Re ceive On, it is mor e sensitive to sounds. Your M FC may mis takenl y interpr et certain voices o r music o n the line as a c alling fax machine and res pond with fax recei ving ton es.
11 - 13 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE PhotoCa ptur e Cent e r ™ Difficu lties (MF C-5840 CN onl y) Rem ovable D isk does n ot work properly . a) Hav e you in stalled the W indows ® 2000 update ? If not, do th e fol lowing: 1. Disconne ct th e USB c able.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 14 Com patibilit y If y ou are h avin g dif f ic ul ty sen di ng or re ceiv in g a f ax du e to poss ib le int erfer ence on the ph one lin e, we rec om mend tha t you ad just the Equalization for compa tibility.
11 - 15 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE How to imp r ove p r i nt quality Cle ani ng the pri nt he ad To ensure goo d print quality, the MFC will regularly cle an the print head . You can star t th e cle aning proc es s ma nuall y if need ed.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 16 Ch eckin g th e p rint qua lit y If fa ded or st r eak ed co lors and text ap pear on your ou tput , som e of the nozz les may be clo gged . Y ou ca n ch eck this by pr int ing th e Pri nt Qua li ty Ch ec k Sh ee t and l o okin g at the n oz zle c he ck p att ern .
11 - 17 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 8 Press 2 ( No ) f or Blac k or t hree color s with a problem. Th e LCD shows : Press 1 ( Ye s ). The MFC will start cleaning the print head. 9 Aft er cl ean i ng i s fi nis hed, pre ss Color St art .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 18 Che c k ing the prin ting ali gnmen t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tran spor ting t he mach ine your printe d text b ecomes blu rred or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e.
11 - 19 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Check ing the ink volume You ca n check the in k that i s lef t in th e car tridg e. 1 Press Ink . 2 Press ▲ or ▼ to se lect In k Volu me . Press Men u/ Set . 3 Press ▲ or ▼ to se lect th e col or y ou want to check.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 20 Pack ing and shi ppi ng the MFC When ev er yo u t ran spo rt t he MFC, u s e the p ac king mat er ials t hat came w ith y o ur MFC . If you d o n ot pa c k th e MFC pr ope rl y, you co ul d voi d y our wa rra nt y.
11 - 21 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 3 Lift the scanner cove r to release the lock. Ge ntly p ush th e sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Unplug the MFC from the telep hone wall jack a nd remove the tel eph on e lin e c ord f ro m MFC .
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 22 8 Pac k t he prin t ed m ateri al s in th e or igin al ca rt on as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on. 9 C lose t he cart on . If you a re r etu rn ing yo ur ma chi ne t o Br ot her as pa rt of the Exchange S ervice, pack on ly the MF C.
11 - 23 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Routine maintena nce C lea ning th e sca nn er Unp l ug the MF C an d lift the docum ent cov er. Cl ean the s cann er gl a ss wit h is opro py l a lcoho l on a s oft li nt -f ree clot h.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 24 Cl eani ng th e MFC pr int er pl ate n ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be sure to unp lug the M FC fr om the AC pow er out let be fo re cle aning the pri nter pl aten.
11 - 25 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Repla cing th e ink cart ridges You r M FC i s equ ip ped wit h an ink dot c ou nter . T he i nk do t co un te r autom atica lly moni tors th e level o f ink in each of the fo ur cart ridge s.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 26 4 Remove t he cartrid ge cove rs. 5 Eac h c o lor has its own c o rrec t po s iti on . Keep th e in k ca rt ri dge i n an u pri ght po s iti on wh en yo u ins er t it i nto slo t. Pr ess down on th e ink car tr idg e un ti l th e ho ok s na ps ov er it.
11 - 27 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on th e LCD , th e LCD ma y ask y ou to ve rif y tha t it was a br and n ew on e. Exam ple: Did You Ch ange Blck ? 1.Y es 2.
TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 28 Caution ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If you d o so, it may r educe t he ink qua ntity and t he MFC will not know the quant ity of in k left i n th e cartr idg e.
A - 1 APPENDIX A A Setting up te lephone s ervices Your MFC supports the Distinctive Ring and Caller ID subscriber tele phone servi ces th at so me tel ephon e com pani es off er.
APPENDIX A A - 2 Wha t does Br other ’s ‘Di stinctiv e Ring ’ do? The Bro ther M F C h as a Dis ti nct iv e R i ng fea tu re th at al lo ws yo u to use your MFC t o t ake ful l adv ant ag e of t he t el ephon e c om pany ’s Di stin ctive R in g ser vic e.
A - 3 APPENDIX A Befor e y ou cho ose the ri ng pat tern to r egi ster You c an only reg iste r on e D isti nctiv e Rin g pa ttern w ith the M FC. Som e r in g pat t ern s ca nnot be reg ist ere d. The ring pa tte rns bel o w are su pp orte d by you r Bro t her M FC .
APPENDIX A A - 4 Reg iste ring the Dist incti ve Ri ng patte rn Very imp orta nt! Afte r you h ave set t he Disti ncti ve Ring featu re to ON, the recei ve mo de is set to Manu al automatically. Un le ss you h a ve a TAD or Voice Mail set up on the Distinctive Ring number, Manu al mode mean s you mu st answer a ll th e calls yo u rself.
A - 5 APPENDIX A Caller ID Af te r a fe w ri ngs , th e LCD s ho ws the tel ep hon e num ber of yo ur c alle r ( and nam e, if av ai lab le). On ce you pi ck up the han dset , the Cal le r ID i nfor m ati on di sa ppe ar s fro m th e LCD , bu t the call in fo rma ti on rema ins stored in the Caller ID memory.
APPENDIX A A - 6 View ing Caller ID Lis t Ca ller ID me mory st ores i nfor matio n fo r up to thirty calls . When the thirty-fir st call comes in, info r mation about the first call is e rased. You can scro ll thr oug h Cal l er I D inf orm at ion to r evie w tho s e call s ma de to your MFC.
A - 7 APPENDIX A Advanc ed re ceiving o perations Opera tion f rom ext ensi on tel ephon es If you a ns wer a fa x ca ll on an e xt ens io n te le pho ne, or an ex ter nal telephone in th e EXT. jack of t he MFC , you can make your MFC take the c al l by us in g the F ax Re ceive Code .
APPENDIX A A - 8 Usi ng a co rdle ss exter n al ha nd set If your co rdless te lephon e is connec ted to the E X T. jack o n the MF C and y o u typ ical l y car ry t he cord les s ha nd set else whe re, it is eas ie r t o answer calls during the Ring Delay.
A - 9 APPENDIX A Connec ting an external de vice to your MFC Conn ecting an ex t e rnal telep hone You c an co nne ct a sepa rat e tel ephon e (or te lep ho ne a nswe ri ng de vic e) dir ect ly to yo ur MF C as sho wn i n th e dia gr am be low . C onn ect the t ele phon e l i ne c ord to th e j ack la be led EXT .
APPENDIX A A - 10 Con necti ng an ex ter nal tel ephone answ erin g devi ce (T AD) Sequ ence You m ay choo se to co nn ect an a dd iti on al an sw eri ng d evi ce . How ever , wh en y ou ha ve an ex tern al TA D on the sa me tel ephon e line as the MFC, the TAD answers all ca lls and t he MFC “listens” for fax ca lling (CNG ) ton es.
A - 11 APPENDIX A When you are usin g a TAD, t he L CD sh ows Te lep hone . If You Do Not Su bscrib e to Distinctive Ring Service: You m us t pl ug y ou r TA D int o th e E XT. jack o f yo ur MFC . I f yo ur TAD is plug ged into a wal l jack, both you r MFC and the TA D will tr y to cont ro l th e ph on e lin e.
APPENDIX A A - 12 Co nn ect i ons The ext er nal TAD mu st b e plu gg ed into th e ba ck o f th e MF C, int o th e ja ck la be led EXT. Your MFC ca nno t wor k pro pe rly if you pl ug t he TAD into a wa l l jack (u nless you are using Distinctive Ring).
A - 13 APPENDIX A Sp ecial lin e cons ide rati on s Roll over phone lin es A roll o ver phone system is a group of t wo or more separate te lep ho ne line s tha t p ass inco mi ng ca ll s t o each othe r i f th ey ar e bus y.
APPENDIX A A - 14 Co nve rt ing te le ph on e wal l out l ets Th ere a re thr e e ways t o conv er t to an RJ11 jack. Th e f irst tw o wa ys ma y requ i re a ssi sta nce fro m th e t ele ph one c omp an y. Yo u can change th e wall outlets fr om one RJ14 ja ck to two RJ11 jacks.
A - 15 APPENDIX A Installin g MFC, exter n al two-line TAD a n d two - line te le ph one When you are installing an extern al two-line telephone answering d evic e (TAD) an d a tw o- lin e t ele ph one, your MFC mu st b e is ola ted o n on e l ine at b oth th e wall j ack a nd a t th e T AD.
APPENDIX A A - 16 Mult i-l ine co nne ction s (P BX) Mo st of fi ces us e a cent ra l te le pho ne sy st em . Whi le it is ofte n relatively simple to con nect th e MFC to a k e y s ystem or a PBX (P .
B - 1 APPENDIX B B On-scree n programmin g You r M FC i s desi gne d t o be easy t o use wi th LCD on -s cree n pr og ra mmin g us in g the na vi gati on k e ys. U ser -fr i endl y p rog ram mi ng he l ps y ou tak e fu ll adva nt age o f al l th e men u s el ect ion s yo ur MF C has to offer.
APPENDIX B B - 2 Nav igation ke ys You c an acces s t he me nu m ode by pre ss ing Menu/Set . When yo u en ter the me nu , th e LC D sc roll s. Press 1 fo r Gene ral Setu p menu — OR — Press 2 fo .
B - 3 APPENDIX B Main Menu Su b me nu Me nu Selections Opti ons Descri ptio ns Pag e 1 . Gene ra l Setu p 1 . Mode T imer — 5 Mi ns 2 Mins 1 Min 30 Se cs 0 Sec Off Sets t he time to return to Fax m ode. 2-3 2 . Pape r Ty pe — Plai n Inkj et Glos sy Transp arency Sets t he type of paper in the pap er tray.
APPENDIX B B - 4 1 . Ge nera l Setu p (Contin ued) 5 . Au to Dayl ig ht — On Off Change s for Daylight Sav ing s Tim e automat ically. 2-6 6 . On /Off Sett in g — On Off Customizes the O n/Of f key to recei ve faxes even i n OF F mode. 2-7 7 . LC D Cont ra st — Ligh t Dark Adjust the c ontras t of the LCD.
B - 5 APPENDIX B 2 . Fax (Conti nued) 2 . Setu p Se nd (In Fax mo de onl y) 1 . Con tr ast Auto Ligh t Dark Chan ges the lightn ess or dar kness of f axes you s end. 3-7 2 . Fa x Reso lut io n Stan da rd Fine S.Fi ne Phot o Sets t he default resoluti on for out going faxes.
APPENDIX B B - 6 2 . Fa x (Contin ued) 4 . Re port Sett in g 1 . T ransmi ssion On On+I mage Off Off+ Imag e Initial setu p for Transmi ssion Verification Report and Fax Jo urnal Report. 7-1 2 . Jour na l Peri od Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 7-2 5 .
B - 7 APPENDIX B 3 . Copy 1 . Qu al it y Best Norm al Fast Sel ects th e C opy resoluti on for your type of document. 8-16 2 . Brig ht ness —- + - + - + - + - + Adj usts th e brig htness. 8-16 3 . Cont ra st —- + - + - + - + - + Adj usts th e co nt rast for c opies.
APPENDIX B B - 8 4 . Pho toCapt ure (MFC-584 0CN only) 1 . Pr int Qual it y — Norm al Phot o Selects the print quality . 9-9 2 . Paper & Size — Letter Glos sy 4 "x 6" Glo ssy 5 "x 7" Glo ssy A4 Gl os sy Letter Plain A4 Pl ai n Letter Inkj et A4 In kj et 4 "x 6" Ink jet Selects the paper and pri nt size.
B - 9 APPENDIX B 4 . P ho t oC a pt u re ( C ont i nue d ) 6 . Cr oppin g — On Of f Crops the imag e aroun d the margin to fit the p aper s ize or prin t size. Turn this featur e Off if you want to print w hole images or prev ent unwa nted croppi ng.
APPENDIX B B - 10 4 . L A N ( MFC-5440CN ) 1 . Se tup T C P / IP 5.LAN ( C ont i nued) 5 . Host N ame BRN_ XXXX XX Enter the Hos t name. Se e Ne t w o r k Us er ’ s (MFC-5840CN) G u i d e on t he CD - R OM 6 . WINS Conf ig Auto Stat ic You can choose t he WINS con figurat ion mode.
B - 11 APPENDIX B 0 . Init ia l Setu p 1 . Rece iv e Mode — Fax On ly Fax/ Te l External T AD Manu al You c an choos e the rec eive mode that best s uits your needs. 4-1 4-2 2 . Date /T ime — — Pu ts the date and time on the LCD and in head ings of f axes you s end.
APPENDIX B B - 12 Ente ring Text When yo u are set ting ce rtai n m enu se le ctio ns, suc h as t he St at ion ID , yo u ma y ne ed to typ e t ext in to t he M FC. Mo s t num be r k eys ha ve thr ee or fou r lett ers pr inted above them . The ke ys for 0 , # and do not ha ve print ed let ters be caus e they ar e used fo r spe cial chara cte rs.
B - 13 APPENDIX B Special character s and sy mbols Press , # or 0 , an d t hen pr ess or to mov e the c urso r un der the s pec ial c har acte r or s ym bol yo u wa nt. T hen p ress Me nu/Set to select it. Pr ess f or (sp ace) ! " # $ % & ’ ( ) + , - .
GLOSSARY G - 1 G ADF (automatic document feeder) Th e d ocume nt can be pl aced in th e ADF an d s can ne d on e page at a tim e au to mat ic al ly. Auto Reduction Reduces t h e size of incoming fa xes. Au tom ati c fax trans missi on S endin g a fax wit hout pre ssing Hook or p ic king up t he h ands et of an ext ern al ph on e.
G - 2 GLOSSARY Coding method Meth od of cod ing the i nfor mati on c onta ined i n th e docu men t. A ll fax machi nes mu st us e a m ini mum s tan dar d of Modified Huffman (MH).
GLOSSARY G - 3 Fax Journal Lis ts inf orma t ion abo ut th e la st 20 0 in c omin g an d outgoin g fa x es. TX m eans Transmit. RX means Receive. Fa x Rece ive C ode Pre ss this code ( 5 1 ) wh en yo u an swer a fax ca ll on an exte nsion or ex terna l ph one.
G - 4 GLOSSARY Ov er seas Mo de Makes te mporary cha nges to the fax to nes to acc ommo dat e no ise an d s tat ic on ov erse as ph one line s . Paging T hi s fea ture enab les your MFC to call y our pager when a fax is received into its memory. Pau se Al l ows y ou to p l ace a 3.
GLOSSARY G - 5 Scan to C ard (MFC- 584 0CN onl y) Y ou can s ca n a bl ack and w hi te or color document into a Media Card. Blac k and whit e images will be in TI FF or PDF fi le fo rma t a nd col or imag es ma y be i n P DF or JPE G f il e fo rm a t.
S - 1 SPECIFICATIONS S Product d escription Ge ner al Spe cificat ions Memor y Capa city 16 MB Automa tic Document Feeder (ADF) Up to 35 pages Temperat ur e: 68°F - 86°F (20 °C - 3 0 °C) Humi dity.
SPECIFICATIONS S - 2 Dim ensions (M FC-5440CN ) (MFC-5840 C N) Weight 1 6 .5 lb ( 7.5 k g) (M FC-54 40CN) 22 l b (10 kg) (MFC- 5840CN) Noise Operating: 42.
S - 3 SPECIFICATIONS Print media Paper Input Paper Tr ay ■ Paper typ e: Plain pape r, inkjet paper (coated p aper), glossy paper* 2 , tran sparencies* 1 * 2 and envelopes ■ Paper si ze: Letter, Le gal* 3 , Ex ecutive , A4, A5 , A6, JIS_B5, envelo pes (comme rcial No.
SPECIFICATIONS S - 4 Copy Color /Black Colo r/Black Document Si ze ADF Width: 5.8" to 8. 5 " ADF Height : 5.8" to 14" Sc anner Gl ass W idth: 8.
S - 5 SPECIFICATIONS PhotoCapture Cent er (MFC-5840 CN only) Availa ble Media Compac tFlas h ® (Type Ι only) (Microdr ive ™ is not com patible) (Comp act I/O car d such as Compac t LAN car d and Compac t Modem card are not support ed.) SmartM edia ® (3.
SPECIFICATIONS S - 6 Fax Co mpa ti bil ity ITU-T Group 3 Cod i ng System MH/MR/MMR/ J PEG Mode m Speed Automati c Fal lback 33600 bps Document Si ze ADF Width: 5.8" to 8.5 " ADF Height : 5.8" to 14" Sc anner Gl ass W idth: 8.5 in. Sc anner Glass Height: 11.
S - 7 SPECIFICATIONS Scanner Me mo r y T r an s mi s si o n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) Out of Paper Receptio n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) *1 “Pages” refers to t he “Brothe r Standa rd Char t No.
SPECIFICATIONS S - 8 Printer Inter faces Pr in ter Dr ive r Wi ndows ® 98/98SE/ Me/2000 Pro f essi onal and XP driver supporting Brothe r Native Com press ion mode and b i-directional capability Apple ® Macintosh ® Quic kDraw ® Dr ive r Fo r Ma c OS ® 8.
S - 9 SPECIFICATIONS Computer requirements Minimum S y stem Re quire ments Comp uter Platf orm & O perating System Ver sio n Processor Minimum Sp e ed Minimu m RAM Re com me nded RA M Availab le H.
SPECIFICATIONS S - 10 Consumab le items Ink The M FC uses i ndividua l Bl ack, Ye l low, Cyan a nd Mage nt a ink cartri dges that are separat e from the print hea d assembl y.
S - 11 SPECIFICATIONS Network (LAN) Optional External Wire less Print/Scan Server (N C-22 00w) LAN You can con nect your MFC to a network for Netwo rk Printing, Networ k Scanning and PC Fax Send. A l so include d is Bro ther B RAdm in Profes sional Networ k Management soft war e.
INDEX I - 1 In dex A Access codes, st o ring and di alin g ...... ....... ........ ....... .... 5-5 Ac cessor ies an d s uppli es ... ....ii AD F ( aut omat ic do cu me nt fee der) ..... ....... ........ .... 1-7, 3-3 Answering machine ( TAD) ...A -10 conne ctin g .
I - 2 I NDEX D Date a nd Tim e ......... ........ ... 2-1 D ela yed B atc h Tran smission ...... ....... ..... 3- 15 Dialin g a pa use ... ....... ....... ........ ... 5 - 5 acces s codes a nd credit c ard num bers ... ....... ....... 5 -5 auto mat ic fax r e di al .
INDEX I - 3 fro m PC See Software User’s Guide on t h e CD- ROM. ........ ..... fro m sca nner gl ass .... .... 3- 4 ma nual . ....... ........ ....... .... 3-5 over seas ..... ........ ....... .. 3-13 Polling Transmit ..... ...... 3-1 4 Real Time Trans m issio n .
I - 4 I NDEX N N etw orki ng pr int in g See Software User’s Guide on t h e CD- ROM. ....... ....... .. scanning See Software User’s Guide on t h e CD- ROM. ....... ....... .. O Options ke y (copying) Brig htne ss ...... ....... ........ . 8 -10 Pap e r S ize .
INDEX I - 5 Grou p dial chan ging .. ....... ....... ........ 5-2 setti ng up Gro ups fo r Broa dcastin g ..... ....... .... 5-3 Sear ch .... ....... ........ ....... .... 3-2 Spee d-Di a l chan ging .. ....... ....... ........ 5-2 setti ng up .... ..
I - 6 I NDEX Troub lesh ootin g .... ....... ..... 11 - 1 check i ng ink v olume .... 11-19 docu ment j am ....... ........ . 1 1-5 error messages on LC D ... 11-1 if you a re ha ving dif f icul ty copyi n g ... ........ ....... ... 11- 12 incom i ng call s .
REMOTE RETRIEVAL ACCESS CARD R - 1 Remo te Retrie val Acce ss card If you plan to r ecei ve fa x messag es whi le away fro m your MFC, carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt remi nde r of th e re tri eva l pro c edur es .
R - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by .
EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
These machines are made for use in the USA and Canada only . We cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailable in f oreign countr ies.
An important point after buying a device Brother MFC MFC-5840CN (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother MFC MFC-5840CN yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother MFC MFC-5840CN - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother MFC MFC-5840CN you will learn all the available features of the product, as well as information on its operation. The information that you get Brother MFC MFC-5840CN will certainly help you make a decision on the purchase.
If you already are a holder of Brother MFC MFC-5840CN, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother MFC MFC-5840CN.
However, one of the most important roles played by the user manual is to help in solving problems with Brother MFC MFC-5840CN. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother MFC MFC-5840CN along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
