Instruction/ maintenance manual of the product DCP1400 Brother
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version A DCP-1400 O WNER’S MANU AL.
If Y ou Need to Call Customer Service Please complete the follo wing inf ormation for future reference: Model Number: DCP-1400 Serial Number*: Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit.
i Brother Numbers Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.
iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
iv BROTHER THREE YEAR LIMITED HARDWARE WARRANTY and EXCHANGE SERVICE FOR DCP-1400 (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end- use purchaser of the accompanying product (referred to in this warranty as “this Product”).
v BROTHER THREE YEAR LIMITED HARDWARE WARRANTY and EXCHANGE SERVICE FOR DCP-1400 (For USA Only) Limitations: Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective.
vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd.
TABLE OF CONTENTS vii Table of Contents 1 Getting to Know Your Digital Copier/Printer ............................. 1-1 Using This Manual ..................................................................... 1-1 Finding Information....................
viii TABLE OF CONTENTS Setting Cassette Usage ........................................................ 4-2 Setting the Print Density ...................................................... 4-2 Toner Save ................................................
TABLE OF CONTENTS ix Page Setup Section .......................................................... 6-5 Font Configuration .......................................................... 6-5 Other Configuration ..............................................
x TABLE OF CONTENTS Resolution ....................................................................... 8-5 Toner Save ...................................................................... 8-5 Print Setting (For Windows ® 95/98/98SE/Me Users Only)...
TABLE OF CONTENTS xi 9 Using the Windows ® -Based Brother MFL-Pro Control Center ... 9-1 Brother Control Center ............................................................... 9-1 AutoLoad the Brother Control Center ................................. 9-1 How to Turn Off AutoLoad .
xii TABLE OF CONTENTS 10 Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® (For Windows ® Only) .......................... 10-1 Using ScanSoft ™ PaperPort ® and TextBridge ® ....................... 10-1 Viewing Items in ScanSoft ™ PaperPort ® for Brother .
TABLE OF CONTENTS xiii Miscellaneous ............................................................... 12-6 Contrast ......................................................................... 12-6 PreScanning an Image ....................................
xiv TABLE OF CONTENTS Important Safety Instructions ................................................... 15-4 Trademarks ............................................................................... 15-6 16 Glossary ..................................
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER 1 - 1 1 1 Getting to Know Your Digital Copier/Printer Using This Manual Thank you for purchasing a Brother Digital Copier Printer (DCP). This DCP has been designed to be simple to use, with LCD screen prompts to guide you through programming your DCP.
1 - 2 GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER DCP-1400 Control Panel Overview 1 Stop Press this key to cancel a copy operation. The original will be ejected. 2 (Left Arrow) (Right Arrow) Moves the LCD cursor through text and options. 3 Numeric Keys Use the numeric keys to enter the number of multiple copies (99 maximum).
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER 1 - 3 9 Copy Keys (Temporary Settings): Clear Settings Resets your temporary copy settings back to the factory default settings. Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically.
1 - 4 GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER Inserting Originals for Copying You can copy from either the ADF (Automatic Document Feeder) or from the scanner glass. Using the ADF (Automatic Document Feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine.
GETTING TO KNOW YOUR DIGITAL COPIER/PRINTER 1 - 5 Using the Scanner Glass You can use the scanner glass to copy one page at a time, or pages of a book. Originals can be letter or A4 size. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.
2 - 1 ASSEMBLY AND CONNECTIONS 2 2 Assembly and Connections Packing List Make sure you have the following items: Caution Do NOT throw away the filter cores and cable ties by accident.
ASSEMBLY AND CONNECTIONS 2 - 2 Choosing a Location Place your DCP on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the DCP near a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.
2 - 3 ASSEMBLY AND CONNECTIONS Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1 Do not use this product near appliances that use water, in a wet basement or near a swimming pool.
ASSEMBLY AND CONNECTIONS 2 - 4 Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.
2 - 5 ASSEMBLY AND CONNECTIONS Paper Acceptable Paper Paper Capacity of Paper Cassette Paper Specifications for the Cassette Paper Type Paper Size Paper Cassette #1: cut sheet Letter, Legal, A4, A5, I.
ASSEMBLY AND CONNECTIONS 2 - 6 Manual Feed Slot Loading Paper in the Paper Cassette 1 Pull the paper cassette completely out of the DCP. 2 Slide the paper width and length adjusters to the position for the paper size you are using. Cut Sheet Envelopes Basis Weight: 16 to 43 lb.
2 - 7 ASSEMBLY AND CONNECTIONS 3 Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m 2 ) paper.
ASSEMBLY AND CONNECTIONS 2 - 8 Connecting the DCP 1 Connect the power cord. WARNING = ■ The DCP must be grounded using a 3-prong plug. ■ Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line or unplug the lines during a lightning storm.
3 - 1 ON-SCREEN PROGRAMMING 3 3 On-Screen Programming User-Friendly Programming We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer.
ON-SCREEN PROGRAMMING 3 - 2 Menu Selection Table You can probably perform most of these programming settings without the Owner ’ s Manual. To help you understand the menu selections, options and settings that are found in the DCP programs, use the Menu Selection Table below to change the default settings.
3 - 3 ON-SCREEN PROGRAMMING Main Menu Menu Selections Options Descriptions Page 3. PRINTER 1. PRINT OPTIONS 1. INTERNAL FONT You can print resident fonts to check and confirm font types. 7-7 2. CONFIGURATION Printer settings and status are listed here.
ON-SCREEN PROGRAMMING 3 - 4 Key Operations Table You can use the keys on the control panel to conveniently choose temporary copy settings and access the scanning operations. The Key Operations Table below will help you understand the options they provide.
4 - 1 CUSTOM SETTINGS 4 4 Custom Settings Initial Setup Setting Paper Size You can use three sizes of paper for printing your copies: letter, legal and A4. When you change the size of paper you have loaded in the DCP, you will need to change the setting for the paper size.
CUSTOM SETTINGS 4 - 2 Setting Cassette Usage The default setting of AUTO allows your DCP to choose the optional Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2.
4 - 3 CUSTOM SETTINGS Sleep Mode Setting the Sleep Mode reduces power consumption while the DCP is idle. You can choose how long the DCP is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets itself after the DCP receives PC data or makes a copy.
MAKING COPIES 5 - 1 5 5 Making Copies Basic Copy Operations You can use your DCP as a copier, making up to 99 copies at a time. The DCP can stack the copies or collate (sort) them. The scannable area of your DCP begins at approximately one-sixth inch (4mm) from the edge of the paper.
5 - 2 MAKING COPIES Single or Multiple Copies (Using the Scanner Glass) If you want to sort multiple copies, use the ADF . (See Sorting Multiple Copies (Using the ADF) , page 5-5.) 1 Lift the Document Cover. 2 Using the document guide on the left, center the original face down on the scanner glass and close the Document cover.
MAKING COPIES 5 - 3 Temporary Copy Settings You can improve your copies by using the Copy keys: Enlarge/Reduce , Sort , Options , Clear Settings , Special and Copy Mode . These settings are temporary , and the DCP returns to its default settings 45 seconds after it finishes copying.
5 - 4 MAKING COPIES Using Enlarge/Reduce Key AUTO sets the DCP to calculate the ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 25% to 400% in 1% increments. 1 Place the original face up in the ADF, or face down on the scanner glass.
MAKING COPIES 5 - 5 Selecting a Fixed Ratio: Sorting Multiple Copies (Using the ADF) 1 Place the original face up in the ADF. 2 Use the numeric keys to enter the number of copies you want (up to 99).
5 - 6 MAKING COPIES Paper Size Use Paper Size to temporarily identify the size of the paper in the multi- purpose sheet feeder. You can select LETTER , LEGAL , A4 , EXECUTIVE , A5 , B5 , A6 and B6 size paper. 1 Press Options and or to select OPT:PAPER SIZE and then press Menu/Set .
MAKING COPIES 5 - 7 Copy Mode (Type of Original) You can select the Copy Mode for your type of original. The default setting is AUTO , which is used for originals that contain both text and photographs. TEXT is used for originals containing only text.
5 - 8 MAKING COPIES 2 in 1 4 in 1 Poster You can create a poster size copy of a photograph. Special Layouts (2 in 1, 4 in 1 or Poster) are not available with Enlarge/Reduce . Poster is not available for multiple copies. Poster copies require using the scanner glass.
MAKING COPIES 5 - 9 Changing Default Copy Settings Press Menu/Set , 2 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set . Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart.
5 - 10 MAKING COPIES Copy Contrast You can adjust copy contrast to make copies darker or lighter. 1 Press Menu/Set , 2 , 2 . 2 Press to make a copy lighter — OR — Press to make a copy darker, and then press Menu/Set . 3 Press Stop . Paper Type You can use the following types of paper for copying.
FOR DOS USERS 6 - 1 6 6 For DOS Users How to Use the Brother DCP with Your DOS Application Software Before working with your application software that runs on DOS, check that the Brother DCP ’ s name appears in the printer selection of your application software.
6 - 2 FOR DOS USERS Installing the Remote Printer Console Before you install the program, make sure you have the following hardware and software to install the program: Follow these steps to install the remote printer console program: 1 Make sure your Brother DCP is connected to your computer and is set to Online.
FOR DOS USERS 6 - 3 Using the Remote Printer Console Main Program Type C:RPCX>RPCX , and then press the Enter key to start the Remote Printer Console main program.
6 - 4 FOR DOS USERS Remote Printer Console Current Printer Status Information *1 The items can be set in the current printer status information dialog box.
FOR DOS USERS 6 - 5 Page Setup Section *1 These values (except Yoffset and Xoffset) are overidden by settings within your application software. *2 These values depend on the paper size settings. Font Configuration Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145) columns.
6 - 6 FOR DOS USERS Other Configuration Console Configuration Category For more information on RPC, see the Help Information in the program. Item Default What This Item Does Auto LF Off Selects Auto L.
USING THE BROTHER DCP AS A PRINTER 7 - 1 7 7 Using the Brother DCP as a Printer Special Printing Features Windows ® Printing The dedicated printer driver and TrueType ™ compatible fonts for Microsoft ® Windows ® 95/98/98SE/Me and NT ® 4.0/2000 Professional are available on the CD-ROM supplied with your DCP.
7 - 2 USING THE BROTHER DCP AS A PRINTER Printing From Your PC Multi-purpose Paper Cassette The DCP ’ s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, A5, B5, A6, B6 and executive plain paper. When the DCP receives print data from your computer, it loads paper from the paper cassette.
USING THE BROTHER DCP AS A PRINTER 7 - 3 Caution When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Paper Cassette , page 14-4.) Front Output Bin The DCP ejects paper with printed surfaces face down into the output bin in the front of the DCP.
7 - 4 USING THE BROTHER DCP AS A PRINTER Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.
USING THE BROTHER DCP AS A PRINTER 7 - 5 Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the DCP has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelope, thicker paper or card stock.
7 - 6 USING THE BROTHER DCP AS A PRINTER Simultaneous Operation Your DCP can print data from your computer while scanning information into the computer. However, when the DCP is copying on paper, it pauses the PC printing operation, and resumes when copying is complete.
USING THE BROTHER DCP AS A PRINTER 7 - 7 Printer Operation Key Reset Key You can clear data from the memory. Printing the Internal Font List You can print a list of the DCP ’ s internal (or resident) fonts to see how each font looks before you select it.
8 - 1 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 8 Printer Driver Settings (For Windows ® Only) Using the Brother DCP-1400 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 2 Basic Tab *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type.
8 - 3 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 4 Collate The collate selection is active if more than one copy is selected. With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected.
8 - 5 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Advanced Tab Change the tab settings by selecting one of the following icons: *1 Print Quality *2 Duplex Printing *3 Watermark *4 Page Setting *5 De.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 6 Print Setting (For Windows ® 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended) , the printer automatically prints with the most suitable print settings.
8 - 7 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Watermark (*3) You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 8 You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style.
8 - 9 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Page Setting (*4) You can change the print size of your document with the Scaling feature. 1 Check Off if you want to print the document as it appears on your screen. 2 Check Fit to Paper Size , if your document has an unusual size, or if you have only the standard size paper.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 10 Device Options (*5) Set one of the following Printer Functions: ■ Quick Print Setup ■ Administrator (For Windows ® 95/98/98SE/Me Users Only) .
8 - 11 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 12 Print Date & Time When enabled the Print Date and Time feature automatically will print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format, Position and Font.
8 - 13 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 14 Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites.
8 - 15 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) Features in the Printer Driver (For Windows ® 2000) The Windows ® 2000 Professional printer driver utilizes Microsoft ’ s uni-driver architecture. The following section describes the driver features and selections available for Windows ® 2000.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 16 Layout Tab *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape).
8 - 17 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) *2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit the paper.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 18 *2 Media For the best print quality, select the type of media you are using: ■ Regular ■ Thick Paper ■ Thicker Paper ■ Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper.
8 - 19 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) *2 Graphic Print Quality – You can change the resolution as follows: ■ 600 × 600 dots per inch ■ 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection.
PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 8 - 20 Device Settings Tab Form To Tray Assignment – This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded.
9 - 1 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 9 Using the Windows ® -Based Brother MFL-Pro Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder (ADF).
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 2 How to Turn Off AutoLoad 1 Left-click the Control Center icon, and then click Show . 2 When the Control Center icon appears, left-click the Smart Click Control Center button.
9 - 3 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scan Image You can scan a picture into your graphics application for viewing and editing. 1 Place your original face up in the ADF, or face down on the scanner glass. 2 Press Scan Image .
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 4 Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor.
9 - 5 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions.
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 6 Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes.
9 - 7 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 8 Destination Folder PaperPort Folder — Select this checkbox to scan the original into your PaperPort folder. Other Folder — Select this checkbox, to scan the original as another file type and/or into another directory/folder.
9 - 9 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 10 Conversion Options Format Combine all files into one file when possible — Click this checkbox to combine all files of the same type into one file.
9 - 11 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 12 Word Processor Word Processor — From the pull-down list, select the word processor you want to use.
9 - 13 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 9 - 14 Copy Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
10 - 1 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) 10 10 Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ® (For Windows ® Only) Using ScanSoft ™ PaperPort ® and TextBridge ® ScanSoft ™ Paper Port ® for Brother is a document management application.
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) 10 - 2 Viewing Items in ScanSoft ™ PaperPort ® for Brother PaperPort ® provides several ways to view items: Desktop View displays a thumbnail , a small graphic that represents each item in a Desktop or folder.
10 - 3 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) Links to Many Other Applications PaperPort ® automatically recognizes many other applications on your computer and creates a “ working link ” to them.
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) 10 - 4 Exporting Items in Other Formats You can export or save PaperPort ® items in several popular file formats. For Windows ® 95/98/98SE, and Windows NT ® Workstation Version 4.
10 - 5 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) Scanning an Image into Your PC 1 Insert document(s) face up in the ADF, or face down on the scanner glass.
USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) 10 - 6 If the scanned image is too light, set a lower brightness value and scan the document again. If the image is too dark, set a higher brightness value and scan the document again.
10 - 7 USING SCANSOFT ™ PAPERPORT ® FOR BROTHER AND SCANSOFT ™ TEXTBRIDGE ® (FOR WINDOWS ® ONLY) PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area.
USING AUTOMATIC E-MAIL PRINTING 11 - 1 11 11 Using Automatic E-Mail Printing For Windows ® 95, 98, 98SE, Me Only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Br.
12 - 1 USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 12 12 Using the Brother DCP with a New Power Macintosh ® G3, G4 or iMac ™ /iBook Set up Your USB Equipped Apple ® Macintosh ® G3,G4, iMac ™ or iBook with Mac OS 8.
USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 12 - 2 To print the document: 3 From your Macintosh scanning application software such as Simple Text, click File menu and select Page Setup . You can change the settings for Paper Size , Orientation and Scaling , and then click OK .
12 - 3 USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® The Brother DCP software includes a TWAIN Scanner driver for Macintosh ® . This Macintosh ® TWAIN Scanner driver can be used with application that supports the TWAIN specification.
USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 12 - 4 Accessing the Scanner Run your PaperPort ® software. You will see the PaperPort ® icon in the upper right corner of your screen.
12 - 5 USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image.
USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK 12 - 6 Business Card Size To scan business cards, select the Business Card size setting (90 × 60 mm) and place the business card at the top center of a carrier sheet.
12 - 7 USING THE BROTHER DCP WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look.
OPTIONAL ACCESSORIES 13 - 1 13 13 Optional Accessories Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory ( LT400 ) to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m 2 ) paper. Paper Cassette #2: Holds approx.
14 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 14 Troubleshooting and Routine Maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, your DCP often identifies the problem and displays an error message.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 2 COVER OPEN PLS CLOSE COVER The front cover was not completely closed. Close the front cover for the drum unit. CHECK ORIGINAL Originals were not inserted or fed properly, or original scanned from ADF was longer than about 40 inches (90cm).
14 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Original Jams and Paper Jams Based upon where the original or printed sheet is jammed, follow the appropriate set of instructions to remove it. Original is Jammed in the top of the ADF Unit 1 Remove any paper from the ADF that is not jammed.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 4 Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck. See the following three types of paper jams. WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the DCP and cause toner to scatter on the next printed pages.
14 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is Jammed near the Drum Unit 1 Open the front cover. 2 Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. 3 Gently pull out the jammed paper.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 6 If You Are Having Difficulty with Your DCP If you think there is a problem with your DCP, make a copy first . If the copy looks good, the problem is probably not your DCP. Check the chart below and follow the troubleshooting tips.
14 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE Software Difficulties You see the “ New Hardware Found ” message on your PC screen (although you have already installed the drivers in Windows 95). Click on “ Do not install a driver. (Windows will not prompt you again) ” and click “ OK ” .
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 8 DOS Setup Printing Difficulties I cannot print from my application software. Check that the DOS application software interface settings match those of your printer. For example, if you are using a parallel printer cable, you would probably set your DOS software printer port to LPT1.
14 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE Print Quality Difficulties Printed pages are curled. Thin Paper (17lb-18.4lb) can cause this problem. Make sure you select the Paper Type that suits the paper in your multi- purpose sheet feeder. (See Paper Type, page 5-6 and 5-10 and Media Type, page 8-4.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 10 The whole page is printed black. Black Page Clean the DCP ’ s interior and the primary corona wire of the drum unit. (See page 14-16.) Also, do not use heat sensitive paper as it will cause this problem.
14 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and Shipping the DCP Whenever you transport the DCP, use the packing materials that came with your DCP. If you do not pack the DCP correctly, you could void your warranty. 1 Unplug the DCP from the AC outlet.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 12 4 Open the front cover. 5 Remove the drum unit. Caution Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. 6 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag.
14 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE 9 Pack the drum unit, toner cartridge assembly parallel cable, AC cord and printed materials in the original carton as shown below: 10 Close the carton and tape it shut. Note If you are returning the DCP to Brother as part of the Exchange Service, pack only the DCP.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 14 Routine Maintenance Cleaning the Scanner Unplug the DCP and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth. Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth.
14 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the scanner window or toner sensor. ■ Do not touch the scanner window with your finger.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 16 Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner. 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
14 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to Replace the Toner Cartridge WARNING Just after you use the DCP, some internal parts of the DCP will be extremely HOT! So, never touch the shaded parts shown in the illustration. 1 Open the front cover and pull out the drum unit.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 18 Caution ■ Wait to unpack the toner cartridge until immediately before you install it in the DCP. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened.
14 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Reinstall the drum unit and close the front cover. Replacing the Drum Unit The DCP uses a drum unit to create print images on paper. If the LCD shows CHANGE DRUM SOON , the drum unit is near the end of its life and it is time to purchase a new one.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 14 - 20 Follow these steps to replace the drum unit: 1 Open the front cover. 2 Remove the old drum unit. Place the drum unit on a drop cloth or disposable paper to avoid scattering toner. 3 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly.
15 - 1 IMPORTANT INFORMATION 15 15 Important Information Regulations and warnings These notices are in effect on models sold and used in the United States only. If you experience trouble with DCP-1400, please contact a Brother Authorized Service Center for information on service or repair.
IMPORTANT INFORMATION 15 - 2 WARNING Use of controls, adjustments or performance of procedures other than those specified in this maanual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd.
15 - 3 IMPORTANT INFORMATION Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user ’ s authority to operate the equipment. Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003.
IMPORTANT INFORMATION 15 - 4 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners.
15 - 5 IMPORTANT INFORMATION 14 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: 15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty.
IMPORTANT INFORMATION 15 - 6 Trademarks Brother is a registered trademark of Brother Industries, Ltd. The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 1996 – 2001 Brother Industries, Ltd.
G - 1 GLOSSARY G Glossary ADF (Automatic Document Feeder) Originals can be placed in the ADF and scanned one at a time automatically. Automatic E-Mail Printing Software application that automatically prints incoming e-mail messages on the DCP. (Instructions are on the CD-ROM).
SPECIFICATIONS S - 1 S S Specifications Product Description Three performance modes are available for the 3in1 model DCP-1400: Copier, Scanner and Printer. Paper Paper Specifications for the Cassette Manual Feed Slot Scanner Cut Sheet Basis Weight: 16 to 28 lb.
S - 2 SPECIFICATIONS Consumable Items Toner cartridge Life Expectancy: Up to 6,000 pages/ high yield toner cartridges Up to 3,000 pages/ standard toner cartridges (when printing letter size or A4 paper at 5% print coverage) Electrical and Environment Toner life expectancy will vary depending upon the type of average print job.
SPECIFICATIONS S - 3 Printer TrueType Fonts on CD-ROM 35 TrueType compatible soft-fonts for Windows ® on the bundled CD-ROM. Emulation Brother Printing System for Windows ® and emulation mode of HP LaserJet IIP (PCL level 4) Printer Driver Windows ® 95/98/98SE/Me/2000 and Windows NT ® Workstation Version 4.
S - 4 SPECIFICATIONS Computer Requirements Processor Minimum Speed Minimum RAM Recommended RAM Available Hard Disk Space Minimum System Requirements Computer Platform & Operating System Version 95, 98, 98SE Me NT ® Workstation 4.0 2000 Professional XP* OS 8.
SPECIFICATIONS S - 5 Parallel Interface Pin Assignment USB (Universal Serial Bus) Interface Pin Assignment TrueType Fonts on CD-ROM 35 TrueType compatible soft-fonts for Windows ® on the bundled CD-ROM. Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used.
S - 6 SPECIFICATIONS Resident Fonts The following bitmapped fonts are resident in the DCP. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are available for the above.
SPECIFICATIONS S - 7 The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.
I - 1 INDEX Index A accessories and supplies ii assembly and connections 2-4 drum unit assembly 2-4 loading paper 2-6 power cord and 3-prong plug 2-8 scanner lock 2-3 B Brother accessories and supplie.
INDEX I - 2 L LCD (Liquid Crystal Display) 3-1 M Macintosh ® G3, G4 or iMac ™ 12-1 maintenance, routine 14-1, 14-14 manual feed slot 2-5, 2-7 multi-purpose sheet feeder 2-5, 2-6 O OCR (ScanSoft ™.
I - 3 INDEX T toner cartridge replacing 14-16, 14-17 Toner Save 4-2 transparencies 2-7 troubleshooting 14-1 difficulties with machine 14-6 copy quality 14-6 DOS setup 14-8 paper handling 14-8 printing.
These machines are made f or use in the USA and CANAD A only . W e cannot recommend using them ov erseas because the power requirements of your Digital Copier/Printer ma y not be compatible with the po wer av ailable in f oreign countries. Using USA or CANAD A models o verseas is at y our own risk and will v oid your warranty .
An important point after buying a device Brother DCP1400 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother DCP1400 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother DCP1400 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother DCP1400 you will learn all the available features of the product, as well as information on its operation. The information that you get Brother DCP1400 will certainly help you make a decision on the purchase.
If you already are a holder of Brother DCP1400, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother DCP1400.
However, one of the most important roles played by the user manual is to help in solving problems with Brother DCP1400. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother DCP1400 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
