Instruction/ maintenance manual of the product DCP-J140W Brother
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Basic User’s Guide D CP- J140W Ver sion 0 USA/CAN.
If y ou ne ed to call Customer Service Ple as e comp let e the fo llow ing in fo rma tion f or futu re re fe re n ce : Mo de l Num b er : DC P-J 140W Seri al N umb er : 1 Dat e of P ur c ha se : Pl ac e o f P ur ch as e : 1 The se rial n umb er is on th e ba ck of th e unit.
i Brother numbers Impo rtan t For technic al help, you must call the count ry where you bough t the machine . Calls must be made fro m within t hat c ountry . Re giste r your pr odu ct By register ing your produc t with Brother Internat iona l Corporat ion, you wil l be recorded as the origina l o wner o f the prod uct.
ii Orde ring ac ces sorie s an d supp lies For b est quali ty res ult s use only g enuine Br other ac cessories, which are available at mos t Br ot her retail ers. If you can not find the a c cessory you need and you have a Visa, Mast erCard, Discov er, or American Ex pre s s c redit card, you can order ac cessories directly f rom Brother .
iii Notice - D i sclaime r of War ranti es (USA and Can ada) BROT HER 'S LICENS OR(S), AN D THEI R DIRECT ORS, OFFIC ERS, EMPL OYEES OR AG ENTS (COL LECTI VELY BRO THER'S LICENS OR) MAKE NO .
iv User’s Guides and where do I find them? 1 Vi sit us at htt p:/ /s oluti on s. brot her.c om/ . 2 PDF pri ntin g is not s uppo rte d on W i ndow s ® Ph on e. Which G uide? What' s in it? Where is it? Pr oduc t S af ety G u ide Read this Guide first.
v Table of Conte nts (Basic Us er’s Guide) 1 Gene ral info rmat ion 1 Usi ng th e do cum en tat ion ..... .. ... .. .. ..... .. .. ... .. ..... .. .. ... .. ..... .. .. ... .. ..... .. .. ... .. ..... .. .. ... .. ... 1 Sym b ols a nd co nv ent ion s us ed in the d oc ume nt ati on .
vi 6 How t o scan t o a compu ter 24 Scanning a document .... ....... . ... ..... . ...... ......... . .... . ..... ........ . ...... ......... . .... . ..... ........ 24 Scanning using t he SCAN k ey ......... . .... ......... . .... . ..... ........
vii Table of Conte nts (Adv anced U ser’s G uide) The Advanced User ’s Guide expla ins the followi ng feat ures and oper ations. You can view the Advanced User ’s G ui de on the CD-ROM.
viii.
1 1 1 Using the d ocumentation 1 Thank you for buying a Bro ther machine! Reading t he docum entati on will help y ou make t he most o f yo ur machin e. Symb ols a nd conv entio ns us ed in the docum ent ation 1 The followi ng s ymbol s and conventions ar e used thr oughout t he documentation .
Chapter 1 2 Acces sing the A dvan ced User ’s Gui de, Softwar e User’s Gui de, Ne twork User ’s Guide, a nd Network Glo ssa ry 1 This B as ic User’s Gui de does not cont ain all the informati on about t he machine, such as how to use the advanc ed Copy, Printer, Scanne r and Net work featur es.
Gener al i nfo rmation 3 1 d Double- click top. pdf . If t he c ountry scr een appears, choose your country . e After the li s t of User’s Guides appe ars , choose th e guide you want to read. H ow to f ind S ca nn ing i nstr u cti ons 1 There are sever al ways you can scan documents.
Chapter 1 4 Acces sing B rother Support (Windows ® ) 1 You can fi nd all the contac t s you will need , such as Web suppor t (Brot her Solutio ns Cente r ), C ustomer Service and Brot her Author ized Service Cent ers in Brot her num be rs uu pag e i and on the CD-ROM.
Gener al i nfo rmation 5 1 Acces sing Brother Support (Ma cintosh) 1 You can find all the contac ts you will need, such as Web support (Brother Solutions Center) on the C D-ROM. Double- click the Bro ther Sup por t icon. The f ollowing screen will app ear: To do wnload and install Presto! PageManag er, click Pre st o! Pa geMa n age r .
Chapter 1 6 Contro l panel ov ervie w 1 1 Cop y keys: You can t emporaril y change the c opy s ettings when i n copy mode. Enlarge/Re duce Lets you enl arge or reduce copies depending on the rati o you sel ect. Copy Qu ality Use this key to tempor arily cha nge the quality of your copies .
Gener al i nfo rmation 7 1 7 W a r n i n g L E D Blinks in orange wh en the L CD d isplay s an error or a n importa nt status mes sage. 8 L C D (Liq uid Cry stal Disp lay) Displa ys messages on the s creen t o help you set up an d use your machin e.
8 2 Loading pap er and other print medi a 2 Load only one si z e of paper a nd one ty pe of paper in the paper tra y at any one t i me. a Pull t he paper tray complet ely out of the machine. Note If the paper support fl ap (1) is open, close it, and then cl ose the paper suppor t (2).
Loading pa per 9 2 Note When using Legal s i ze paper, press and hold the uni versal guide rele ase button (1) as you s lide o ut the front of the paper t ray. d Fan the stack of paper well to avoid paper jams and mi s feeds. Note Always ma k e sure that the paper is not curled or wrink led.
Chapter 2 10 f Gently adjust the paper side guid es (1) to fit the paper us ing both hands. Make sur e the pa per side gu ides touch the side s of t he paper. g Close the output paper tray c o ver. h Slowly push the paper tray complet ely into t he machine.
Loading pa per 11 2 Load ing enve lo pes a n d post card s 2 Abou t en velop es 2 Use envelo pes that weigh from 20 to 25 l b (80 to 95 g/m 2 ). Some envelopes need margin setting s to be set in the applicat ion. Make sure you do a test print f irst befor e printing man y envel opes.
Chapter 2 12 b Put env elopes or postcar ds in the paper tray with the address side down and the leading edge in fi r st as shown in t he illus t ration. Using both han ds, gent ly press an d slide t he paper side guides (1) and paper leng th guide (2) t o fit the size of the envelopes or postcard s .
Loading pa per 13 2 Un pri nt ab le a rea 2 The print able area depends o n the s ettings in the applicat ion you a re using. The figures below show the unprin t able are as on cut sheet paper and envelope s. The mac hine can print in the shaded areas of cut sheet paper when the Bor derless pr int feat ure is available and tu rned on.
Chapter 2 14 Paper settings 2 Pa pe r Ty pe 2 To get the best print qualit y, set the m ach ine for the t y pe of paper you are using . a Pres s Menu . b Pres s a or b to ch oose 2.Copy . Pres s OK . c Pres s a or b to choo s e 1.Paper Type . Pres s OK .
Loading pa per 15 2 Accepta ble p aper and other print m edia 2 The print quali ty c an be affected by the type of paper you use in the machine. To get the best print qualit y for the set tings you ha v e chos en, always set the P aper Type to match the type of paper you load.
Chapter 2 16 Hand ling an d us ing prin t medi a 2 Store pape r in its original packagi ng and keep it sealed. Keep the paper f lat and away from mois t ure, dir ect sunli ght and heat. Avoid tou c hing the shiny ( coated) side of photo paper.
Loading pa per 17 2 Ch oosing t he r ight p rint m ed ia 2 P ap er ty pe an d si z e for ea ch ope ra t io n 2 Pape r Type Paper Siz e Usage Copy Prin ter Cut-Sheet Letter 8 1/2 11 in. (215.9 2 79.4 mm ) Yes Ye s A4 8.3 11.7 in. (210 297 mm) Yes Ye s Legal 8 1/2 14 in.
Chapter 2 18 Pap er weig ht, t hicknes s an d capac ity 2 1 Up to 10 0 sh eets of plai n pa per 20 l b ( 80 g/ m 2 ). 2 BP7 1 69 lb (2 60 g/ m 2 ) pape r i s es peci all y des ig ned f or B ro ther ink jet ma chin es. Pa per Ty pe Weig h t Thi ckness No.
19 3 3 How to load doc u m ent s 3 You can make cop ies and scan from th e scanner gl ass. Us ing the scann er glass 3 You can use the scanner glass to copy or scan pages of a book or one page at a time. Docu men t Size s Su ppor ted 3 Ho w to load docu ments 3 a Lift the doc um ent cover .
Chapter 3 20 U nscan nable ar ea 3 The sc annable area depends on the set t ings in the appl ication you are using. The fi gures below s how t he unscanna ble areas. Usa ge Docum ent Siz e Top ( 1) Bott om (3) Le ft (2) Right (4) Copy All pape r siz e s 0.
21 4 4 How to c opy 4 The followi ng s teps show the basic copy operation. a Load y our document fa ce down on the scanner glas s. (See How to load document s uu page 19.) b If you want more than one copy, press Number of Copi es repeatedly un t il the number of copies you want appear s (up to 9 9) .
Chapter 4 22 Paper O ptions 4 Paper Ty pe 4 If you are copyi ng on a special type of paper , set t he machine for t he type of pap er you are usi ng t o get the best print quality. a Load your docum ent . b Enter t he nu mber of c opies you want. c Pres s Co py O pt ion s and a or b to choose Paper Type .
23 5 5 Printi ng a document 5 The machi ne can receiv e and print dat a from your com puter. To print from a c omputer, y ou must instal l t he printer driver. uu Software User ’s Guide: Printing (Windows ® ) uu Software User ’s Guide: Printing (Ma cintosh) a Instal l the Brothe r print er driver f rom the CD-ROM.
24 6 Scann ing a docum ent 6 There ar e s evera l ways to scan document s . You can use t he SCAN key on the machin e or the sc anner drivers on your computer. a To use the machine as a scanne r, you must inst all a scanner driver. If the machine is on a Network , configur e it with a TCP/IP addr ess.
How to s can to a comp uter 25 6 Scanni ng usi ng a scan ner driv er 6 uu Software User’s G uide: Scanning a document using the TWAIN driv er (Windows ® ) uu Software User’s G uide: Scanning a do.
26 A Replacing the ink cartridge s A Your mac hine is equipped with an ink dot cou nt er. The ink dot count er automat ically moni t ors the level of ink in each of the four cartridges . When the machine detects an ink cartridge is r unning out of in k , the m achine will displ ay a message o n the LCD.
Routine maintenan ce 27 A b Press t he loc k release lev er as shown to relea s e t he cartridg e for the color indic at ed on the L CD. Remove the cartri dge from the machine. c Open t he new ink c artridg e bag f or the color indi cated on the LCD, and then take ou t the ink cartridge.
28 f Gently push the ink c artridge in until it clicks, and then close the ink cartridge cover. g The machi ne will automati c ally reset the ink dot counter . Note • I f y ou r eplac ed an ink cartridge, for example Blac k, the LCD may ask you to verif y that it was a brand new one ( Did You Change Blck? ).
Routine maintenan ce 29 A Cleaning and c hecking the ma chine A Clea ning the scan ner glass A a Unplug th e m ach ine from the AC powe r outlet. b Lift the document cover (1). Clean t he scanner glas s ( 2) and the whit e plastic (3) with a soft lint -free clot h moist ened with a non-flamm able gl ass clean er.
30 Ch eck in g th e pr i nt qu ali t y A If faded or st r eaked colors and te x t appear on you r printout s, some of the print head noz z les may be clogged. Y ou can check this by pri nt ing the Print Quality C heck Sheet and look ing at the nozz l e check patte r n.
Routine maintenan ce 31 A Note Chec ki ng th e print ali gnment A You may need to adjust the prin t align ment after tran s por t ing the machin e if your pri nt ed text becomes blurr ed or images bec ome faded. a Press Me nu . b Press a or b to choose 1.
32 B Error and Mainte nance me ssa ges B As wit h any sophisticat ed office produ c t, errors may occu r and cons umable item s may need to be rep laced. If this happens, your machine iden t ifies the error and shows an error message. Th e most common er ror and main tenance mes sages ar e sho wn below.
Troubleshooti ng 33 B Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX The ma chine has a mechani cal problem. — OR — A foreign obj ect such as a p aper cli p or ripped pap er is in the machi ne. Open the scanne r cover and re move any foreign objects a nd pape r scraps from inside the mac hine.
34 Ink Box Full The ink absorber box or flushin g box is full. These c omponents are periodi c maintenance i tems tha t may require replacement after a per iod of time to ensure optim um perfor mance fr om your Brother machine. B ecause thes e components ar e peri odic main tenance items, the r eplace ment is not covered under the w arranty.
Troubleshooti ng 35 B No Cartridge An ink c artridge is not instal led proper ly. Take out the new ink cartridge and re- ins tall it s lowly unt il it clic ks. (See Replaci ng the ink c artridges uu page 26.) No Paper Fed The ma chine is out o f paper or paper is not pr operly loaded in the paper tray.
36 Printer jam or pa per ja m B Take out the j ammed pap er depending on wher e it is jammed i n the ma c hine. a Unplug the m achi ne f ro m the AC power outlet . b Open t he Jam Clea r Cover (1) at the back of the machine. P ull the jammed paper out of the machine.
Troubleshooti ng 37 B f Using both hands , grasp t he plastic tabs on both sides of the mac hine and lift the scanner c over (1) unt il it locks se c urely in the open positi on. Move the print head (if necessar y) to take ou t any p aper remai ning in t his area.
38 i While holdi ng the paper tray in place, pull out the pape r support (1 ) until it clicks, and then unfold the paper support flap (2) . Impo rtan t DO NOT use the paper support flap for Legal s ize pape r .
Troubleshooti ng 39 B Trou bleshooting B Impo rtan t For technic al help, you must call the count ry wher e you bought the machine . Calls must be made fro m within t hat c ountry. If you thi nk there is a pr oblem wi t h your mac hine, chec k the chart and f o llow the trou bleshooting tip s.
40 No pr intout. (C onti nued ) (Win d ows ® onl y) M ake su re that t he mach ine i s on line . (Win d ows ® 7) Clic k / D e vice s a nd P ri nt ers . Rig h t- click Br ot her DCP-XXXXX (where XXXXX is y our m odel n am e ) a nd c hoose S e ew h a t ’ sp r i n t i n g .
Troubleshooti ng 41 B P oor pr int qua lit y. C h eck the pri nt qu al ity . ( See Ch eck ing t he pr int qual it y uu pa ge 3 0. ) Make sure th a t th e Me dia T yp e settin g in the printe r driver o r the Paper Typ e sett ing in the mac hi ne ’s me nu m atch es the t ype of pa pe r you ar e us ing.
42 The pri ntou ts ar e wri nkl ed. (Windows ® ) In th e pri n ter d rive r Adva n ced tab, clic k Color Settings , an d un chec k Bi-Directio nal Printing . (M a ci ntos h) In th e pri n ter d rive r, ch oose Print Settin gs , cl ick Ad vanc ed , choo se Ot he r Pr in t O pt ion s , an d u nch ec k Bi -Dire ctio nal Printing .
Troubleshooti ng 43 B I nk is smud ged or r unni ng whe n us ing gl os sy pho to pape r. Be su re t o ch eck t he front an d back of the p ap er. P lac e th e g lossy surf ac e (pri nti ng surface ) face down. (S e e Pa per T ype uu page 1 4. ) If you us e gl o ssy photo pa per , make sur e tha t th e pape r typ e s ett ing is corr ect .
44 Netwo r k Dif fic ul tie s Dif ficulty Su gges tions Ca nnot pri nt ove r the net wor k. Mak e su re tha t y our ma chi ne i s pow ered on an d is onlin e and in t he Re ady m ode . Pr in t a Net work Conf iguratio n list ( uu Adva nc ed Use r’s G ui de: Reports ) an d chec k the c u rrent Network setti ngs pri nted in this li st.
Troubleshooti ng 45 B Mac hine I nformatio n B Ch ec ki ng the se ri al num b er B You can see the m achine’ s serial number on the LCD. a Press Me nu . b Press a or b to choose 5.Machine Info . Press OK . c Press a or b to choose 1.Serial No . Press OK .
46 C On-scr een programming C Your mac hine is designed to be easy to oper at e with LCD on-s creen programming usi ng t he menu keys. Use r- friend ly pro gramm i ng helps y ou ta k e ful l advant age of all the menu select ions y our machine has to of fe r.
Menu and f eatur es 47 C To access the menu mode: a Press Me nu . b Choose an option. You can scroll more quickly throu gh each menu level by pressi ng a or b for the d irection you want. 1.In k 2.Co py 3.Ne twork 4.Pr int Reports 5.Ma chine I nfo. 0.
48 Menu table C The menu tabl e will help you underst and the menu select ions and options that are found in th e machi ne's program s. T he factor y settings are shown in Bold with a n asterisk. Menu ( ) C Level1 Level2 Level3 Options Descript io ns Page 1.
Menu and f eatur es 49 C Ne tw or k menu C Level1 Level2 Level3 Opti o ns Descrip tions Page 3.Net work 1.TCP/I P 1.BOO T Met hod Auto * Static RARP BOOTP DHCP Ch oo ses th e BO OT met h od t hat best sui ts yo ur ne eds. See . 2.IP Address [000-255] .
50 3.Ne twork (C onti nued ) 3.WPS/AOSS — — You ca n ea si ly con fig ure yo ur wire less n etwork setti ng s using the o ne - butto n pu sh met hod. Se e . 4. WPS w/PIN Code — — Yo u can ea si ly con fig ure yo ur wire less n etwork setti ng s using WP S wi th a PIN co de .
Menu and f eatur es 51 C Me nu ( conti nued ) C Level1 Level2 Level3 Options Description s Page 4. Pr int Rep orts 1. U ser Se ttings — — Prin ts th ese lis ts and re po rt s . See . 2. Network Config —— 3.WLAN Report —— 5. Ma chin e Info .
52 Co p y Q u ality ( ) (Tempo rary se ttings ) C Enla rg e/Re du ce ( ) (Tem porary setti ngs) C Level1 Level2 Level3 Options Descript io ns Page ——— Best Normal * Fast Choos e the Copy reso lutio n. See . Se e Adva nc ed Us er’ s G uide . The fact ory s ett ings a re sh own i n Bol d w i th an ast e risk .
Menu and f eatur es 53 C Copy Opt ions ( ) (T emp or a ry se tti n gs ) C Level1 Level2 Level3 Options Description s Page Paper Type —— Pla in Pa per * Inkjet P aper Brother BP71 Brother BP61 Other Gl ossy Transpar ency Choo se the pa pe r ty pe .
54 SCAN ( ) C Level1 Level2 Level3 Options Descript io ns Page Scan t o E-mai l — — — Y ou can scan a blac k & whit e or a co lo r document into your E -m ail appl ic ati on. See . Scan to I mage — — — Y ou c an s can a co lor pict ure int o yo ur gr ap hics appl ic ati on.
55 D D Genera l D Note This c hapter provi des a summary of the machine ’s specif ications. For addit ional specif ications visit http:// www.brother.c om/ for detail s. 1 Me asu red when th e ma ch ine is con nec ted to th e US B int erfa ce. 2 When r esolution : standard / d ocument: ISO/IEC 24712 pr inted patt e rn.
56 1 Noi se depe nd s on prin tin g cond iti ons . Di mens ions We ight 15 lb (6.8 kg) Noise Op er at i ng : 50 dB or l ess 1 Temper ature O p er at i ng : Bes t Pri nt Qua lit y: 50 t o 95 F (10 .
Specific a ti o ns 57 D Print medi a D 1 For gloss y pa pe r or tra nspar enc ie s, re mo ve p rin ted pa ge s fr om t he ou tp ut pa pe r tray imme di ate ly afte r they e xi t the mac hin e to a void smud gi ng. 2 Use onl y tran spa ren ci es re com men de d f or inkj et pr int ing.
58 Cop y D 1 W hen co pyi ng on le tter si ze pa pe r. Color/ Black Ye s/Yes Co py Widt h 1 8.26 in. (210 mm) Mul tip le Co pies Stacks up to 99 pages Enlarg e/ Redu ce 25% t o 400% (i n incre m ents .
Specific a ti o ns 59 D Scanne r D 1 Wind ow s ® XP in th is User ’s Guide inclu d es Window s ® XP Home Ed ition, Wind ows ® XP P rofe ssi on al, and Wi nd ows ® XP P rofe ssi on al x64 Edit ion . 2 For the l ates t dr iver up date s for the Ma c O S X yo u a re usin g, visit us at h ttp ://so lut ions .
60 Printer D 1 When prin ting on le tter siz e paper. 2 When the B orde rless f eature is s et t o On. 3 See Pa per type a nd siz e for ea ch ope rat ion uu page 17 . 4 For deta iled s p eci ficatio n s v isi t http ://www.brother. c om/ . Resol u tion Up to 1200 6000 dpi Printing Wi dth 1 8.
Specific a ti o ns 61 D I nterface s D 1 You r m ac hine ha s a US B 2. 0 Hi -Sp ee d in te rface . The m a chin e c an also be co nnec te d to a c omp ut er th at has a U SB 1. 1 inter fac e. 2 Thi rd pa rty USB po rts a re no t sup po rte d. Network D Note For more inf ormation about the Netwo r k specif ications , see the Network User’s Guide.
62 Computer requireme nts D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS Comput er Platform & Operating S ystem Ve rsion Supp or ted PC S of t w ar e F unc tions PC Inte r face Processo r Mi.
Specific a ti o ns 63 D Consuma ble i tems D Ink The machine uses indi vidual Black, Yellow, Cyan and Mage nta ink cart ridges that are separat e from the print head assembly. Serv i ce Life of Ink Cart ri dge Star t er i nk c artr idges a r e in th e box.
Index 64 E A Acces sories and supplie s . .. ..... .. ... .. .. ..... .. .. i i Appl e Macintosh See Softwar e User's Guide. B Brot her access ories and supplies .... .. .. ... .. ..... .. .. .. i i Brot her numbers ..... .. ... .. ..... .. .. ..
65 E M Macintosh S ee So ftw ar e Use r's Gu id e. Maintenanc e, routine replacing ink c artri dges ... .. .. ... .... ... .. .. ... . 2 6 Mode, entering SCA N .... .. ... .. .. ..... .. ... .. .. ..... .. ... .. .. ..... .. ... .. . 6 N Network Pri n tin g See Networ k User's Guid e.
Brother Internat ional Corp oration 100 Somerset Co rporate B oulevard P.O. Box 6911 Bridgewater, NJ 08807-09 11 USA Brother Intern ational C orporation (Canada ) Ltd. 1 rue Hôtel de Ville , Dollard-des -Ormeaux, QC, Cana da H9B 3 H6 Visi t us on t h e Wo rld Wide We b http ://www .
An important point after buying a device Brother DCP-J140W (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother DCP-J140W yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother DCP-J140W - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother DCP-J140W you will learn all the available features of the product, as well as information on its operation. The information that you get Brother DCP-J140W will certainly help you make a decision on the purchase.
If you already are a holder of Brother DCP-J140W, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother DCP-J140W.
However, one of the most important roles played by the user manual is to help in solving problems with Brother DCP-J140W. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother DCP-J140W along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
