Instruction/ maintenance manual of the product 9040CN Brother
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USER’S GU IDE DCP-9040CN DCP-9042CDN Ve rsi on 0 USA/CAN.
If yo u n eed to c all Custo mer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nc e : Model Number: DCP-9040CN and DCP- 9042CDN (ci rc l e your model number) Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l number is on the back of the unit .
i Brother numbers IMPORTANT For t echnical help, y ou must call the coun try where you bought t he machine. Cal l s must be made fr om within that country. Re gist er yo ur pr odu ct By registering your produ c t with Brot her Inter national C orporation , y ou will be r eco rded as the original own er of the product.
ii Ordering a cce ssories a nd s upplies For best qu ali ty res ul ts u s e onl y genu ine Brother acces s ories, whi c h are av ai la bl e at m ost Brother retailers. If you cannot find the acc essory you ne ed and you have a Visa, MasterCard, Disc over, or American Express credit card, you can order acc essories directly from Br ot he r .
iii Notice - Dis claimer o f Warranties (USA and Ca nada) BROTHER’S LICENSOR(S), AND T HEIR DI RECTORS, OFFICERS, EMPL O YE E S OR AGENTS ( COLLEC TIVELY BROTHER’ S LICEN SOR) M AKE NO WARR ANTIES.
iv Br othe r ® Color La ser One-Y ear On-Site Li mited Warr anty (USA on ly) Who i s covered : This limi ted w arran ty (“wa rr anty”) is given onl y to the ori ginal end-u ser/ retai l purch.
v Br othe r ® Color Laser One -Year On- Site Limit ed Warrant y (USA o nly) What Brother will do: If the pr oblem repo rted con cerni ng your Machi ne and/ or acc ompanying Consum able and Access ory.
vi BROTHER L ASER PRINTER / MULTIFUNCTION CENTER ® / FAX ON-SITE WARRANT Y (C anada only) For a limited on-sit e warranty of 1 year labour an d parts fr o m the date of purchase, Brothe r International Corporation (Cana da) Ltd.
vii Tabl e of Cont en ts Section I Genera l 1 General information 2 Usi n g the documen tat ion ... .. ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... .... ..... ... .... ..... .. .... 2 Symb ols and conven tions used in the d ocumentation .
viii Section II Copy 4 Mak ing co pies 26 How t o cop y ... ..... ..... .. ..... ..... .. ..... .... ... .... ..... ... .... ..... .. ..... ... .... ..... .. ..... ..... .. ..... ..... .. 26 LCD d ispl ay f o r Co py mode...... ... .... ..... ... ....
ix BO p t i o n 4 6 Optio n .... .... ... .... ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... ..... .. ..... .... ... .... ..... ... .... ..... .. .. 46 Memory b oard. .. ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ....
x E Speci fications 142 Genera l ... ... .... ..... .. ..... ..... .. ..... ..... .. ..... .... ... ..... .... ... .... ... ..... .... ... .... ..... .. ..... ..... .. ... 14 2 Prin t medi a ... .. ..... ..... .. ..... ..... .. ..... .... ... .... ...
Section I Genera l I General information 2 Loading paper and docum ents 9 General setup 21.
2 1 Using the documen tation 1 Thank y ou for bu y i ng a Brot her machine! Reading the docu m en t ation will help you make the mos t of your machine. Sy mbo ls an d conv en tion s used in th e docu men tati o n 1 The f ol l owi ng symbols an d conven t ions are used throughou t t he document ation.
General i nformatio n 3 1 Vi ewi ng docu me ntat io n 1 Viewing doc ume nt ation (Windows ® ) 1 To view the docum entat i on, from the Sta rt menu , poi nt to B rot he r , DCP-9040CN or DCP-904 2CDN from the program group , and then click Use r’s Guid es in HTML fo rmat .
Chapter 1 4 Viewing doc umentation (Ma cintosh ® ) 1 a Turn on your Macintosh ® . Insert the B r other CD-ROM label ed Macintosh ® i nto your CD-ROM drive. b The following window wil l appear. c Double-click the Do cumentation icon. d If the lang uage selection screen appears, do uble-click your la nguage.
General i nformatio n 5 1 Acces sing B rother support (for Windows ® ) 1 You can find al l the conta cts y ou will ne ed, such as W eb s upport (Bro ther Sol ution s Center), Custo mer Serv i ce and Bro ther Auth orized Servi ce Center s in Brother numbers on page i and on the Brot her CD-ROM.
Chapter 1 6 Control panel over view 1 DCP-9040 CN and DCP-904 2CDN have the same control keys. 1 Copy keys: Op ti ons Lets you t emporarily change mul t iple copy settings . Enlarg e/Reduce Reduc es or enlarges copies. 2 LCD Displays messages to help you set up and use your machi ne.
General i nformatio n 7 1 7 Num eric keys Us e t o en ter te xt . 8 Stop/E xit Stops an o perat ion or exits fr om a m enu. 9 Star t: Color Lets you start making copies in full color.
Chapter 1 8 Data LED indications 1 The Data LED (light emitting diode ) will flash and turn on or of f d epending on the mach i ne’s st at us. LED LED Status Machine Status Descript ion LED i s off . Ready M ode The power sw itch i s off or there i s no print da ta in the machine.
9 2 2 Loading pa per and envelope s 2 The ma c h ine c an feed pape r from the standard pape r tray or multi-purpose tray. W hen printing on plain pa per 16 to 28 lb (60 to 105 g/m 2 ) use t h e paper tray . For p r i nt ing on env el opes and ot her types o f print media use the MP tray (multi-purpose tray) .
Chapter 2 10 c While pressin g the green paper-guide release lever (1), slide the paper guides to f i t the paper size. Make sure that the guides are firmly in t he s l ots .
Loading pap er and document s 11 2 Lo ading e nvelop es, la bels, post c ards or othe r pri nt me dia in t he m u lt i-purp ose tr ay (M P tra y) 2 You can load up to 3 envelopes o r special print m ed ia i n t he MP tray or up t o 50 sheets of plain paper.
Chapter 2 12 Acceptabl e pa per an d other med ia 2 Rec ommen ded pape r 2 To get t he best pri nt qu al ity, we sug gest using the following paper. Print qu ality may vary according t o the type of paper you are using. You can use t he following t ypes of m e dia: plain paper, labels or envelopes.
Loading pap er and document s 13 2 The nam e s for the paper trays in the pr inter driver and this G uide a r e as follow s: 2 Paper capacit y of t he pa per tra ys 2 1 Foli o size is 8 in. × 13 in. Recommended paper spe cificatio ns 2 The following pa per specifications are suitable for this machine.
Chapter 2 14 Hand ling an d using s pecial pape r 2 The machine is designed to work well with most types of xerogra phi c and bond paper. Howeve r , some paper variables may have an effect on print quality or handling reliability. Always te st samples of paper be f ore purchasin g to ensure desirable performanc e.
Loading pap er and document s 15 2 Envelopes 2 Most envelopes will be suit able for your machin e. However, some envelop es will have feed and print-quality problems beca use of the way they have been m ade.
Chapter 2 16 Ty pes of e nvelo pes to avoid 2 CAUTION DO NOT use envelopes : • that are dama ged, curled, wrinkled or an unusual shape • that are e xtremely shiny or textured • with clasps, s ta.
Loading pap er and document s 17 2 Labels 2 The m achine wi l l print on most types of l abel s designed f or use with a laser m a c h ine. Labels shou l d have an adhesive that is ac ryli c-based since this material is more st abl e at the hi gh temperat ures in the fuser unit.
Chapter 2 18 Loading docum ents 2 You can m ake cop ies, and scan from the ADF (automati c document feeder) and from the scanner glass. Using t he ADF (aut o ma tic doc ume nt fe eder) 2 The A DF can h old up to 35 pages and feeds each sheet individu al ly.
Loading pap er and document s 19 2 Us ing the s canner glas s 2 You can use the scanner glass to scan or copy the pages of a b ook or one page at a time. Doc uments can be up to 8.5 inches wide and up to 11.7 inches long (215.9 mm wide to 297 mm long).
Chapter 2 20 Unprinta ble area 2 Unp rint able ar ea fo r co pies 2 The printabl e area of you r machi ne begins at appro x ima t ely 0.16 in. (4 mm) fr om the to p and bottom and 0.12 in. (3 mm) from both sides of the paper. 10 . 1 6 i n . ( 4 m m ) 2 0.
21 3 3 Paper settin gs 3 Paper ty pe 3 Set up t he machine for the type of paper you ar e usi ng. Th is wi ll giv e y ou t he be st p ri nt q uality . a Do one of the foll owi ng: To set the paper type for t he MP Tray pr ess Menu , 1 , 1 , 1 . To set the paper type for Tray#1 press Menu , 1 , 1 , 2 .
Chapter 3 22 Tr ay us e in co py mode 3 You can change the priority tray that the machine will use for pri nt ing c opies. When y ou choose Tray#1 Only or MP Only , the machi ne pulls t h e paper on l y from that tray. If the selected tray is out of paper, No Paper wi l l appear on the LCD.
General setu p 23 3 Ecology fe atures 3 To ner sav e 3 You can save toner using this f eature. When you set toner sav e to On , prin t appears lighter. The default setting is Off . a Press Menu , 1 , 4 , 1 . Ecology 1.Toner Save b Pr ess a or b to choose On (or Off ).
Chapter 3 24.
Section I I Copy II Making copies 26.
26 4 How to c opy 4 LCD di spl ay fo r Copy mod e 4 1 Stack/ Sort 2 Copy rati o and Copy layout 3 Contrast 4Q u a l i t y 5 Number of copies Maki ng a sing le cop y 4 a Load your documen t . b Pre ss Black Start or Co lor Start . Maki ng m ultiple cop ies 4 a Load your documen t .
Making cop i e s 27 4 Copy options (temporary s e tting s) 4 W hen you wa nt to quickly c hange the copy settings t emporarily for the next copy, us e the temporary Copy k eys. Y ou can use d ifferent combin ations. T he ma ch ine retu rns to it s de fau lt se ttin g s one minu t e after copying.
Chapter 4 28 Using the Op tions k ey 4 Use the Op ti ons key t o quickly s e t t h e foll o wing copy set t ings temporarily f or the next copy. Press Menu select ions Options Page Press a or b , then.
Making cop i e s 29 4 I mprov in g cop y qu alit y 4 You can c hoose from a range of quality se tti ngs . Th e de fau lt se ttin g is Auto . Auto Auto is the recommend ed mode for ord i nary p rint o ut s. Suitable f or documents that c ontain bo t h t e x t and phot ographs.
Chapter 4 30 Adj ust in g br ig htn ess , co ntra st an d col or 4 Brightness 4 Adjust t he copy b rightness t o make copies darker or lighter. To t emporaril y c hange the cop y brightness setting, follow the steps below: a Load your docume nt . b Use the numeric keys to enter the number o f copies ( up t o 99).
Making cop i e s 31 4 Maki ng N in 1 co pies (p age l ayou t) 4 You ca n reduc e the amo unt of p ape r used when co pying by usi ng the N in 1 copy featu re. This allow s you to copy t wo or four p ages o nto one page , w hic h l e t s you sa ve pape r.
Chapter 4 32 Tra y select ion 4 You can change t h e tr a y use only fo r the next copy. a Load your docume nt . b Use the numeric keys to enter the number o f copies ( up t o 99). c Pre ss Opti ons . Pre ss a or b to c hoose Tray Select . Pre ss OK .
Section II I Software III Software and network fea tures 34.
34 5 The User’s Guide on the CD-ROM includ es the Software User’s Guide and Net work User’s Guide for features available when conne c ted to a compute r (for example, printing an d scanning). These gu ides have easy t o us e links tha t , when clicked, will take you di rect l y t o a pa rt icular s ection.
Sectio n IV Appen dixes IV Safety and legal 36 Option 46 Troubleshooting and routine maintenance 49 Menu and features 132 Specifications 142 Glossary 150.
36 A Choosing a location A Place your machine on a flat, stabl e surface that is free of v i br at i on and sho cks. Put the machine near a standard, ground ed A C power outlet. Choos e a location where the temperature remains between 50 ° F and 90.5 ° F (10 ° C and 32.
Safet y and legal 37 A To use the machine sa fely A Ple ase keep t hese instructions fo r later reference and read them before attempting any main t ena nce. WARNIN G There a r e high vol t ag e electrodes i nsid e the machine. Before y ou c lean the in side o f the machine, make s ure y o u ha ve unplugged the power cord from the AC power outlet.
38 To prevent injuries, be c areful not to put your hands on the edge of the machine und er t he doc umen t cov er as sho wn in t he illu stra t i on. To prevent injuries, be c areful not to put your fingers in the area shown in t he illustrations. DO NOT use a va c uu m clean er to clean up scattered toner.
Safet y and legal 39 A CAUTION Lightning and power surges can dam age t his product! We recom mend that you use a quality surge protection device on the AC power line or unplug the c ords during a l i ghtning storm.
40 Important i n forma tion A Fed eral Comm unicat ions Co m m ission (FCC) Dec larat ion of Con formi ty (US A on ly) A declares, that the products Product Nam e: DCP-90 40CN and DCP -9 042CDN comply with Part 15 of the FCC Rules.
Safet y and legal 41 A Indu stry Ca nada Compli anc e Stat emen t (Cana da only ) A This Class B digital apparatus complies with Canadian I CES–003. Cet appareil numé r ique de la classe B est conforme à la norme NMB–003 du Canada . Di scon nect devic e A This product m ust be installed near an electrical jack that is easily accessible.
42 FDA regul a tions A U.S. Food and Drug Administration (FDA) has implement ed regul ation s for laser products manufac t u r e d o n a nd af ter Au gust 2, 1976.
Safet y and legal 43 A 8 This product is equipped with a 3-wire grounded plug. This plug wil l on ly fit into a grounded power outlet. This is a safety f ea t ure. If you are unable to insert the p l ug into the outlet, call you r ele c tr i cian to replace you r obsolete outlet.
44 Legal li mitations for copy ing A Color reproductions of certain document s are illegal and many result in either c rimin al or civil liability. This memorandu m i s intended to be a guid e rather than a complete listing of every possible prohibition .
Safet y and legal 45 A Trade marks A The Brother logo is a re gi stered trademark of Brother Ind ust ries, L td. Brother is a registered trademark of Brother Indust r ies, Ltd. Multi-F unct i on L ink i s a registered trademark of Brothe r International Corporation.
46 B Option B This m achine ha s the following optional accessory . You can increase t he capabi l ities o f th e machine with this item. Option B DIMM memory.
Option 47 B Me mory b oard B This machi ne ha s 64 M B of standard mem ory and one s l ot f or opt i onal mem ory expansion. You can expand t he memory up to 576 MB by instal l ing dual in-line memo r y m odul es (SO-DIM Ms). When you add t he optional mem ory, it increases the performance for both copy and print opera t ions .
48 e Hold the DIMM by the edge s and al i gn the notches in the DIMM with t he protrusions in t he slot. Insert t he DIMM diagonally (1), t he n tilt it toward t he interface board until it clicks into place (2). f Put the DIM M covers (2 an d 1) back on.
49 C C Troubleshoo ting C IMPORTANT For t echnical help, y ou must call the coun try where you bought t he machine. Cal l s must be made fr om within that country. I f you ar e havin g d ifficul ty wi th you r mach ine C If you t hink there i s a pro bl em , che c k the c hart below and follow the troubleshoo ting tips.
50 Th e ma chin e pri nts u nex pect ed ly or it pri nts gar bag e. Pul l out t he pa per tr ay and wai t unt il the ma chin e stop s pri nti ng. The n t u rn o ff th e mac hine ’s powe r switc h and dis con nec t fro m the po wer f or sev eral minu t e s.
Troubl eshooti ng and routine m aintenanc e 51 C Paper handling difficult ies Difficulties S ugg e s tions Th e ma chi ne do es n ot lo ad p aper. Th e LCD sh ows No Paper or a Pap er Ja m messa ge. If t here is no pa per , loa d a new stac k of pa pe r into the pa per tra y.
52 Th e net work scan ning fe ature does not wor k. Th e net work prin ting feat ure does not wor k. (Fo r Wi ndows ® only) The fi rewa ll sett ing o n your PC ma y be rej ecting the ne cessa ry netw ork conn ect ion . Fol low the i nst ruct ions bel ow t o co nfi gure your fire wal l.
Troubl eshooti ng and routine m aintenanc e 53 C Th e netw ork sc anni ng feat ure does not wor k . Th e netwo rk pri nti ng feat ure doe s not wor k. (co nti nued) For Wi ndow s V ist a ® users : a Click t he St a rt bu tton, Contr ol P anel , Net wor k an d Int er net , Windows Fir e wal l and cl ick Chan ge se ttin gs .
54 Impr oving th e pri nt qua lit y C If you h ave a pri nt q uality problem , pri nt a test page first ( Me nu , 3 , 2 , 3 ). If the printout looks good, the problem is proba bly not the machine. Check th e i nterface cabl e or try the mac hi n e on another comput er.
Troubl eshooti ng and routine m aintenanc e 55 C Color ed stre aks or ba nds down the page One of the toner cartrid ges may be damaged. Repl ace the toner cartr idge that m a tches the co l or of the s treak or ban d. (Se e Re placi ng a toner car trid ge on page 101.
56 Color ed or white spots at 2.95 i n. interva ls (75 mm) a Dust, paper powder , glue, and so on may stic k t o the surf ace of the phot osensit ive drum (OPC) and cause co lored or white spot s to appear o n print ed do cuments. b Mak e five copies of a bl ank, white sheet of p aper.
Troubl eshooti ng and routine m aintenanc e 57 C Ghost Make sure that y ou use pape r t h at meet s our speci ficati ons. Rough- surfac ed paper or thick paper may cau se the pr oblem.
58 Color misr egist ration Make su re that the dr um unit is i nstal led pro perly. (Se e Replacing th e drum uni t o n page 106.) Make su re that the bel t unit is install ed properly . (See Replaci ng the belt unit on pa ge 112.) Make sure that the waste toner box is inst alled prope rly.
Troubl eshooti ng and routine m aintenanc e 59 C Uneven densi ty appear s peri odical ly acros s the page Identi fy the color t hat is uneven and put in a new toner cartr idge for tha t col or. (S ee Replac ing a t oner c artridge on page 101.) The drum unit may be dam aged.
60 Offset image Check t he m achine ’ s environm ent. Condit ions such as high temperat ures and hi gh humidity can ca use this probl em. (See Choosing a l ocati on on page 36. ) Make sur e that you use paper t hat meets our s pecifica t i ons.
Troubl eshooti ng and routine m aintenanc e 61 C Curle d or waved Make sure that you choose t he proper medi a type in the pr inter dri ver or in t he machine ’ s Paper T ype menu setti ng. (See Accept able pa per and other medi a on page 12 and Basic tab in the Soft ware Use r’s Guide on the CD-ROM .
62 Envel ope creases a Ope n the back c over. b Pull down the tw o gray leve r s, one on th e left-ha nd side an d one on the ri ght-hand si de to the enve lope positi on, as shown in the il lustratio n belo w. c Clos e the back c over and r e-send the print j ob.
Troubl eshooti ng and routine m aintenanc e 63 C White l ines or ribb ing down the page on duplex p rint Note Posit ion B is only for d uplex print ing with r ecycl ed paper when the temper ature an d humidi ty are low. Choose Thin Paper mode in the pr inter driver and re-sen d t he print job .
64 Toner sc atter or tone r st ain on the edge of d uplex pages CAUTION We r ecommend th at you p lace t he drum uni t and t oner ca rtridges on a cle an, flat surfac e with a piec e of dis posable p aper underneat h them i n case you ac cidental ly sp ill or scat ter toner.
Troubl eshooti ng and routine m aintenanc e 65 C Error and mainte nance m essages C As with any sophisticated office product , errors may occur and consum abl e items may need to be replaced. If this ha ppens, your machine identifies the error or required ro ut ine m aintenance a nd show the appropria t e message.
66 Cool ing Dow n Wai t for a w hile The temper ature of the dr um unit or toner ca rtridge i s too hot. The machine wil l pause its cur rent print job and go int o cooling down mode. Durin g t he cooling down mode, you wil l hear the cooling fan runni ng while the LCD shows Cool ing Do wn , and Wait f or a whi le .
Troubl eshooti ng and routine m aintenanc e 67 C Jam Re ar Th e paper is j ammed in th e back of th e m ac hin e. (Se e Pa per jams on page 70. ) Jam I nsid e The p aper is jammed i nside the machine. (Se e Pa per jams on page 70. ) J a mM PT r a y The paper is jammed in the MP tr ay of t he m ach ine .
68 Regi stra tion R e gistrat ion f aile d. Press Black Start or Color Start a nd tr y again . Do one of the f ollowing: Try Manual Regist ration, Me nu , 3 , 7 . (See Manua l Registra tion on the Soft ware User’ s Guid e on the CD- ROM .) Put in a new belt uni t.
Troubl eshooti ng and routine m aintenanc e 69 C Docume nt j ams C If the docum ent is jammed, follow the steps bel ow . Document i s jammed i n the top of the ADF unit C The doc ument may get jammed if it i s not inserted or fed properly, or i f it i s too long.
70 Pape r jams C To cle ar paper ja m s, please follow the steps in this s ect ion. HOT SURFACE After you have just used the machi ne, som e int ernal pa rts of th e machi ne will b e extremely hot. When you open the front or back cover of the m ac h i ne, DO NO T touch the shaded parts show n in t he illu stration.
Troubl eshooti ng and routine m aintenanc e 71 C Paper is jamm e d in Paper Tray 1 C If the LCD shows Jam Tray 1 , fol lo w the se steps. Jam Tray 1 a Pull the pap er t ray completely out of the machine. b Use b ot h hands to s l o wly pull out the jammed paper.
72 c Press t he front cover release bu t ton and then op en the fron t cover. d Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it s t op s .
Troubl eshooti ng and routine m aintenanc e 73 C e Release the gray lock lever (1) that is on the left s i de of the m achine. Lift the front of the drum unit up and pull the drum unit com pl e t el y out of the mac hine using the gree n handles on the drum unit.
74 f The jammed paper ma y be pulled out with the t on er cartr i dge and drum unit assembly, or this m ay release the paper so you can pull i t out of the paper tray opening. g Put the drum unit back in the m achine as foll ow s. 1 Make sure that the gray lock lever (1) is in the up po siti o n and put the drum u nit in the machine.
Troubl eshooti ng and routine m aintenanc e 75 C Note W hen you p ut the drum unit in the machin e, match t he green g ui des (1) of the drum unit hand l e to the green arrow s (2) on bo t h sides of t he machine. 2 Push the drum unit in un t il i t stops.
76 Paper is jammed at t he back of the mach i ne C If the LC D shows Jam Rear , fo llo w th es e steps: Jam Rear a Press the cover release lever to open the front cover. b Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it s t op s .
Troubl eshooti ng and routine m aintenanc e 77 C d Pull down the two green levers, one on the l ef t-hand-side and on e on the right- hand-side, as show n in the i llus t ration below, and then fold down t he fuser cover (1 ). HOT SURFACE After you have just used the m ac h i ne, so m e internal parts of the m achine wi ll be extremely hot.
78 g Close the back c o v e r . h Put the drum unit an d toner c art ridge assembly back in the machine. i Close the fr o nt cover of the machine. Paper is jammed underneath Paper Tra y 1 or in the fu.
Troubl eshooti ng and routine m aintenanc e 79 C b If paper is no t caught inside the machine, che c k underne at h the paper tra y. Note DO N O T put the pape r t r a y back in at this poi nt . c If the paper i s not caug ht in the paper tray, o pen the back cover.
80 g Close the back c o v e r . h Put the pap er tray f i rm l y ba c k in the machine..
Troubl eshooti ng and routine m aintenanc e 81 C Routine mai ntenance C WARNIN G Use n eut ral de tergents. DO NOT use cleaning ma t erials that contain ammoni a, alcoh ol, any type of spray, or any type of flam m ab le substance to clean the out s ide or inside o f the machine.
82 e Wipe the inside of the paper t ray with a dry, lint-f ree cloth to remov e dust. f Re-load the paper and put the paper tray firmly back i n the machi ne. g P lu g t he ma chi ne’ s po we r c or d bac k in to the AC power out l et first, a nd reconnect all cables.
Troubl eshooti ng and routine m aintenanc e 83 C Cl eanin g the l ase r scan ner win do ws C CAUTION Us e on ly a dry , lint-free cloth to clean the laser s can ner windows . DO NOT touch the laser scanner windows with your f i ngers. a Turn off the machine’s power switch .
84 d Release the gray lock l ever (1) that is on the left side of the machine. Lift the front of t h e d r um unit and pull the drum unit complete l y out of the machine using the green handles on the drum unit. HOT SURFACE Afte r you have ju s t us ed t h e m achine, some in tern al parts o f the mac hine w ill be extrem ely hot .
Troubl eshooti ng and routine m aintenanc e 85 C To prevent damage t o the m achine from static elect r icity, DO NOT to uch the electrodes s hown i n the illustration. e Wipe the scanner w indows (1) with a dry, lint-free cl oth. f Put the drum unit bac k in the mac hi ne as fol low s.
86 Note When you pu t t he drum unit i n the machine , match the green guides (1) of the drum unit handle to the green arrows (2) on bot h sides o f t he machine. 2 Push the drum u nit in until i t s tops. g Close the fr o nt cover of the machine. h Plug the machine’s power cord back into the AC power out let f i r s t, and reconnect all cables.
Troubl eshooti ng and routine m aintenanc e 87 C Cl eanin g the c orona wi r e s C If you have print quality problems, clean the corona wires as follows: a Turn off the machine’s power switch . Disconnect a ll cables, and unplug the power c ord from the AC pow er outlet.
88 CAUTION We recommend t hat you place the toner cartridges on a clean, f l at s urface with a piece of disposable paper undernea t h it in case you accidentally spill or sc a t ter toner. DO NOT put a toner cartri dg e into a fire. I t could explode, resulting in injuri e s .
Troubl eshooti ng and routine m aintenanc e 89 C f Clean the corona wire i nsi de the drum unit by gently sliding t he green tab from left to right an d right to left several times. CAUTION Be sure to return t he tab to t h e home pos ition ( b ) (1).
90 j Push the drum unit in until i t stops. k Cl ose t h e fro nt cov er of t he ma chi ne. l P lu g t he ma chi ne’ s po we r c or d bac k in to the AC power out l et first, a nd reconnect all cables.
Troubl eshooti ng and routine m aintenanc e 91 C c Pull out the MP tray (1) an d unfold the MP tray support flap (2). d Put a blank sheet of A4 or Letter sized paper in the MP t ray . e While press i ng and hol din g down Clear/Back press d unt il DRUM CLEANING is displ ayed on t he LCD .
92 l Hold the green handle of the drum unit. Lift the drum unit u p and then pull i t out until it sto ps . m Release th e gray lock le v e r (1) that i s on the left side o f the ma c h ine. Lift the front of the drum unit a nd pull th e drum unit completely ou t of the m achine using the green handles on the drum unit.
Troubl eshooti ng and routine m aintenanc e 93 C CAUTION We rec ommend that you pla c e the drum unit on a clean, f lat surface with a piece of disposable paper underneat h it in case you accidentally spill or sc a t ter toner. n Hold the handle of the t o ner cartridge and pull it out of the drum unit.
94 CAUTION To avoid print q ual ity problem s, DO NOT touch the shaded parts shown in the illust rati ons. o Turn the drum unit over by h ol din g the green handles. Make sure that the drum unit ge ars (1) are on the lef t hand side. p See the print sample to identify the color causing the problem.
Troubl eshooti ng and routine m aintenanc e 95 C q Turn the drum unit gear toward you by hand while looking at t he surface of the drum (1). r When you have found the mark on the drum that matches t he print sam ple, wipe the surface of the drum gently with a dry c o t ton s wab until the dust or paper powder on the surface comes off.
96 t Hold the handle of the t on er cartridge and slide the toner c art ridge into the drum unit. Make sure that you matc h t he toner cartridge c o l or to the same color label on the drum unit, an d make su re that you f ol d down the toner cartridge handle (A ) once the toner cartridge is in place.
Troubl eshooti ng and routine m aintenanc e 97 C Note W hen you p ut the drum unit in the machin e, match t he green g ui des (1) of the drum unit hand l e to the green arrow s (2) on bo t h sides of t he machine. 2 Push the drum unit in un t il i t stops.
98 Replacing the consumab le items C You will need to replace the foll o wing consumable items regularly. When the time comes t o replace consum able i t ems , the following messages will appear on the LCD. The f ollo wing are ma intena nce m essages that a ppear on the LCD i n the Ready m ode .
Troubl eshooti ng and routine m aintenanc e 99 C The ma chine will s top printi ng w hen t he follow ing mainte nanc e messages appe ar on the LCD . 1 The t oner cartr idg e color t hat is u sed up is sh own in th e messa ge. 2 Appr ox. yiel ds base d on 5% pag e cove rage ( Lett er).
100 The fo l lowing are m aintenance messages that appear alternately w it h t he n orm al me s sage on the upper row of the LCD when t he machine is in the Ready mode. Th ese messages advise you t h at you will nee d t o r e pl ace eac h of the consum able items as soon as possible, since the c onsumable item’s e nd of l ife has been re ached.
Troubl eshooti ng and routine m aintenanc e 101 C Re plac ing a to ner cart ri dge C Order Nu mbers: Toner Ca r tridge Standard: TN- 110 (BK, C , M, Y) Toner Ca r tridge Hi g h Yield: TN- 115 (BK, C ,.
102 a Press t he front cover release bu t ton and then op en the fron t cover. b Hold the green handle of the drum unit. Lift the drum unit up and then pull it out until it s t op s . c Hold the han dle of the toner cartridge and pull it out of the drum unit.
Troubl eshooti ng and routine m aintenanc e 103 C CAUTION We rec ommend that you pla c e the tone r cartridges on a clean, f l at surface with a piece of disposable paper unde r n eat h it in case you acci dentall y spill or scat ter t oner. DO NOT put a toner cartridge into a fire.
104 CAUTION DO NOT use flammabl e s ubstances near the machine. DO NOT us e any type of spray to clean the inside or outs i de of the machine. Doing this may cause a fire or ele ct rica l sh o ck. R e fer to Routine maintenanc e on page 81 for how to clean the machine.
Troubl eshooti ng and routine m aintenanc e 105 C f Remove t he orange protective cover. g Hold the handle of the t o ner cartridge and slide the toner cartridge into the drum un it .
106 Re plac ing the dr um un it C Order Num ber: DR-110CL Drum end s oon message C Drum End Soon The m achine uses a drum unit to c reate print image s on paper. If the LCD s ho ws Drum End Soon , the drum unit is near the end of its life a nd i t is time to buy a new one.
Troubl eshooti ng and routine m aintenanc e 107 C a Turn off the machine’s power switch . Press the front cove r release button and then o pen the f ront cover. b Hold the green handle of t he drum unit. Lift t h e d r u m unit up and then pull it out until it st ops.
108 c Release the gray lock l ever (1) that is on the left side of the machine. Lift the front of t h e d r um unit and pull the drum unit complete l y out of the machine using the green handles on the drum unit.
Troubl eshooti ng and routine m aintenanc e 109 C CAUTION To prevent damage t o the m achine from static elect r icity, DO NOT to uch the electrodes s hown i n the illustration. Hold the h andles of drum unit wh en you carry it. DO NOT hold the sides of the drum unit.
110 CAUTION We recommend t hat you place the toner cartridges on a clean, f l at s urface with a piece of disposab le paper undernea t h them in c a s e you acc i dentally spill or scatter toner. Handle the toner cartridge carefully. I f toner scatters on your hands o r clothes, wip e or wash it of f with cold water at once.
Troubl eshooti ng and routine m aintenanc e 111 C g Put the drum unit bac k in the mac hi ne a s follo ws. 1 Make sure that t he gray l ock lever (1) is in the up pos i tion and put t h e drum uni t i n the m achine. Push down the gra y lock lever (1).
112 2 Push the drum u nit in until i t stops. h Cl ose t h e fro nt cov er of t he ma chi ne. When y ou replac e the drum unit with a ne w one, you n eed to reset the drum unit counter by completi ng t he follow i ng steps: i Turn on the machine ’s power swit ch.
Troubl eshooti ng and routine m aintenanc e 113 C Replacing the belt unit C a Turn off the machine’s power switch . Press the front cove r release button and then o pen the f ront cover. b Hold the green handle of t he drum unit. Lift t h e d r u m unit up and then pull it out until it st ops.
114 c Release the gray lock l ever (1) that is on the left side of the machine. Lift the front of t h e d r um unit and pull the drum unit complete l y out of the machine using the green handles on the drum unit. CAUTION H ol d the handles of drum unit when you carry i t .
Troubl eshooti ng and routine m aintenanc e 115 C d Hold the green parts of the be l t unit with both hands and lift the belt unit up, then pull it out. CAUTION We recomm end that you pla c e t he belt unit on a c l e an, flat surf ace with a piece of disposable paper underneat h it in case you accidentally spill or sc a t ter toner.
116 g Put the drum unit back in the m achine as fol low s. 1 Make s ure that t he gray lo c k lever (1) is in the up p osition and put t he drum u ni t in the machi ne.
Troubl eshooti ng and routine m aintenanc e 117 C 2 Push the drum unit in u nt i l i t stops. h Close the front cover of the machin e. W hen you replace the bel t unit with a new one, you need t o reset the bel t uni t counter by comple t in g the following s teps: i Turn on the machin e’s power swi t ch.
118 Replacing t he waste t oner box C WARNIN G DO NOT reuse th e waste ton er box. DO N OT put the wast e t o ner box into a fire. It could e xplode, resulting i n injuries. Be careful not to spill the toner. DO NOT inhale or all o w it to get into your eyes.
Troubl eshooti ng and routine m aintenanc e 119 C c Release the gray lock lever (1) that is on the left s i de of the m achine. Lift the front of the drum unit and pull the drum unit complet el y out of the machine usi ng t he green hand les on t he drum uni t.
120 d Hold the green parts of the bel t unit with both ha nds and l if t the belt unit up, t hen pull it o ut. CAUTION We recomme nd that you place the b elt unit on a c l ea n, f l at surf a c e with a p iece of disposable pap er underneat h it in case you accident ally spill or scatt er toner.
Troubl eshooti ng and routine m aintenanc e 121 C g Put t he belt uni t back in the machine. M atch the h mark o n the belt unit to th e g mark on the m achine. Pus h down on the green area of the belt unit to lock it i n place. h Put the drum unit bac k in the mac hi ne as fol low s.
122 Note When you pu t t he drum unit i n the machine , match the green gu i des (1) of the drum unit handle to the green arrows (2) on bot h sides o f t he machine.
Troubl eshooti ng and routine m aintenanc e 123 C Packing a nd shipping the mach ine C If for any reason you must move o r ship your machin e, c a ref ul l y re-pack the machi ne i n the original packing mat erial t o avoid an y dama ge d uri ng transpo r t.
124 Re packi ng t he mach ine C a Turn off t he machine’s power switch , and unplug all the cables from the machine. Unp lug the powe r cord f rom the AC p ower outlet. b Press t he front cover release bu t ton and then op en the fron t cover. c Hold the green handle of the drum unit.
Troubl eshooti ng and routine m aintenanc e 125 C d Release the gray lock lever (1) that is on the left s i de of the m achine. Lift the front of the drum unit and pull the drum unit complet el y out of the machine usi ng t he green hand les on t he drum uni t.
126 g Hold the green parts of the bel t unit with both ha nds and l if t the belt unit up, t hen pull it o ut. CAUTION We recomme nd that you place the b elt unit on a c l ea n, f l at surf a c e with a p iece of disposable pap er underneat h it in case you accident ally spill or scatt er toner.
Troubl eshooti ng and routine m aintenanc e 127 C j Insert the original orange packing material for locking t h e be l t unit as sho wn in the il lustra tion . k Put a pi ece of pap er (l ette r or A 4) on the belt unit to prevent damage to the belt unit.
128 Note When you pu t t he drum unit i n the machine , match the green guides (1) of the drum unit handle to the green arrows (2) on bot h sides o f t he machine. 2 Push the drum unit back in until it stops. m Insert the origi n al orange packing material for the drum unit until as shown in the illus t ration, and then close the fro nt cover.
Troubl eshooti ng and routine m aintenanc e 129 C n Two people should pla c e the machi ne into the plastic bag and put the machine on the styrofoam piece s (1) in the lower carton (2). P ut the upper c arton (3) over the mac hi n e and the lower carton.
130 q Put the f our joints (1) i nto t he holes of the carton using steps A and B as shown below. r Close the carton and t ape it shu t . Machi ne in formation C Ch ecking the s erial numb er C You can see the machin e’s serial number on the L CD. a Pre ss Men u , 5 , 1 .
Troubl eshooti ng and routine m aintenanc e 131 C Ch ecki ng the r emain ing li fe of part s C You can view t he remaining life of these parts on t he LCD. a Pr ess Men u , 5 , 4 . Machine Info. 4.Parts Life b Pr ess a or b to choose 1.Drum , 2.Belt Unit , 3.
132 D On-scre en programmin g D Your machine h as been desig ned to be e asy to use. The LCD provides on-screen programm i ng using the menu keys . We hav e creat ed step by step on-scree n instructions to help you program your machine. Simp ly follow the steps as they guide you through the men u selection s and programm i ng options.
Menu and f eature s 133 D Ho w to acce ss the m enu mode D a Pr ess Men u . b Choose an option. Press 1 for Gen eral Setup menu. Press 2 for Copy menu. Press 3 for Printer menu. Press 4 for LAN menu. Press 5 fo r M ach ine In fo. men u.
134 Menu ta ble D The factory settings are shown in Bold with an asterisk. Choos e & OK Ch oose & OK to accept to e xit Main Menu Subme nu Men u Sele ction s Opti ons Descrip tions Page 1. Gene ral Setu p 1.Paper Type 1.MP Tray Thin Plain * Thick Thicker Recycled Paper Se ts th e ty pe of pape r in the M P tray .
Menu and f eature s 135 D 1. Gene ral Setu p (co nti nued) 3.Beeper — Off Low Med * High Ad justs the vol ume lev el of t he bee per. 22 4.Ecology 1.Toner Save On Off * Inc reases th e pa ge yie ld of the t oner ca rtri dge. 23 2.Sleep Time (000-240) 005Min * Co nser ves po wer.
136 2.Copy (co nti nued ) 4 .Colo r Ad just 1.Red b - nnnn o + a b - nnno n + a b - nnonn + a * b - nonn n + a b - onnn n + a Adjusts th e red color fo r co pies. 30 2.Green b - nnnn o + a b - nnno n + a b - nnonn + a * b - nonn n + a b - onnn n + a Ad just s the g ree n colo r for co pies.
Menu and f eature s 137 D 3.Printer (co nti nued) 6 .Auto Re gi st. 1.Registration 1.Start Ad just the pri nt po siti on of eac h co lo r auto mati c a lly. Se e So ftw ar e User’s G uide on the CD-ROM. 2.Exit 2.Frequency Low Medium * High Off Set th e in terval t ime yo u want to carry out the a uto registrati on.
138 4.LAN (co nti nued ) 1.TCP/IP (c on tinu ed) 7.WINS Server ( Primary ) 000.000.000.000 ( Secondary ) 000.000.000.000 Sp ecif ies t he IP addr ess of the primar y o r s econd ary WI NS ser ver . See Network User’s Guide on the CD-ROM. 8.DNS Server ( Primary ) 000.
Menu and f eature s 139 D 5. Machine Info. 1.Serial No. — — Y ou can check th e se rial numb er of yo ur ma chine . 130 2 .Page Co un ter — Total List Copy Print Yo u ca n ch eck the numb er of to tal pa ges th e mach ine has pr int ed dur ing its li fe.
140 Entering tex t D When s etting certain m enu select i ons, y ou will n eed to type text characte rs . T he numeric key s have letters printed on them. Th e k eys: # and l do not hav e printe d l etters because they are used for spec ial c hara cters .
Menu and f eature s 141 D Sp eci a l cha racters and symbols Press l or # , t hen press d or c to mov e the cursor to the symbol or character you want. Press OK to c h oose it. T he symbol s and c haracters bel ow w ill appea r depending on y our men u selectio n.
142 E Gen eral E Specification s E Memory Cap acity 64 M B AD F ( au toma ti c do cum en t feeder) Up t o 35 pa ges (Staggered) [ 2 0 l b (80 g/m 2 )] Recomm ended Environment for Best Results: Tem pe.
Specif ication s 143 E Print media E Pap e r Input Pa per Tray Paper Type: Plain paper, Th in paper or Recycled paper Paper Size: Letter, A4, B5, A5, B6, A6, Ex ecutive, Legal and F olio P.
144 Copy E 1 The c opy spe ed may c hang e depe ndin g on the ty pe of docu ment y ou c opy. 2 F rom the st anda rd pa per tra y. 3 Fir st co py out time m ay cha nge if the ma chin e is ca libr ati ng or reg iste rin g its elf.
Specif ication s 145 E Scan E 1 Max imum 12 00 × 1 200 dpi sc anni ng wit h the W IA d rive r in W indo ws ® XP/Windo ws Vista ® ( re solut ion up to 19200 × 1920 0 dp i can b e chose n b y usin g.
146 Print E 1 The p rin t spee d may ch ange dep en ding on the type o f doc u me nt you pr int . 2 F rom the st anda rd pa per tra y. 3 Fir st pr int out t ime ma y chan ge if the mac hine is c alib rat ing o r regi steri ng it self . Interfa ces E 1 You r mac hine has a Hi- Spe ed US B 2.
Specif ication s 147 E Comput er requiremen ts E 1 F or WI A, 1 200x 1200 re solu tion . Bro ther Sc anne r Uti lity enab les to enha nce up to 192 00 x 1920 0 dp i. 2 T hird part y USB po rts a re not s uppo rted. 3 P aperP ort™ 1 1SE su pp orts Mic rosof t ® SP4 o r hi gher for Wind ows ® 200 0 and S P2 or hi gher f or X P.
148 Consumab le items E 1 Ap prox . yie lds base d on 5% pag e co vera ge ( Lett er) 2 Dru m y ield is ap pr oximat e, and may vary by t ype of us e. 3 When print ing o n Le tte r or A4 s ize pa per 4 When pri ntin g on Le tte r or A 4 siz e pape r at 5 % pri nt co vera ge fo r CMYK each .
Specif ication s 149 E Ethernet wi red network E 1 Pri nti ng onl y f or Win dows Se rver ® 20 03 2 Mac OS ® X 10.2.4 or gr eater (m DNS) 3 B RAdm in P rofe ssi onal and Web BRAd min a re availa bl e as a dow nloa d fr om htt p:// solut ion s.bro ther .
150 F This is a co mprehens ive list of f eatures and t e rm s that appear i n Brother m anuals. A vailabilit y of these features depend s on t h e m odel you purchased. Glossary F ADF (au tomatic docum ent feeder) The doc um e nt can be placed in the ADF and s canned on e page a t a time autom aticall y.
I ndex 151 G G A Accessori es and supplie s . .... ... .... ... .... ... .... i i ADF (automatic do cument fee der) using ....... ..... .... ..... ....... ..... ..... .... ..... ..... . 18 Appl e ® M acintosh ® See Sof tware User’s Gui de on the CD-ROM.
152 H HELP LCD messages .... ........ .... ..... ..... ....... .. 132 Menu T able ... ....... ..... ..... ..... .... ... 132 , 134 using menu keys ..... ..... .. ..... .... ....... .....132 J Jams document .. .... ..... ..... ..... ....... .... ..... .
153 G R Reduc i ng copies ... .... ..... ..... ..... .... ..... ..... .. ..... ..... ... 27 Replacing belt unit ... .. ..... ..... ....... ..... .... ..... .. 112 , 113 drum un it . ..... .... ..... ..... ..... ....... .... ..... .... 106 toner cartridge .
EQUIPM ENT A TTACHMENT LIMITATIONS (Canada only) NOTICE This product meet s the applicab l e Industry Canada techn ical s pec i fications ..
Bro th er In tern at io nal C orp orat ion 100 S omerse t Corp orate Bo ulevar d P.O. Box 6911 Br idge water, NJ 0880 7-0911 US A Brot her Inte rnatio nal Corp oratio n (Cana da) Lt d. 1 r u e Hôtel de Ville, Dol lard- des-O rmeaux , QC, Cana da H 9B 3H 6 Vi sit us on the Wor ld Wid e Web http: //www.
An important point after buying a device Brother 9040CN (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Brother 9040CN yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Brother 9040CN - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Brother 9040CN you will learn all the available features of the product, as well as information on its operation. The information that you get Brother 9040CN will certainly help you make a decision on the purchase.
If you already are a holder of Brother 9040CN, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Brother 9040CN.
However, one of the most important roles played by the user manual is to help in solving problems with Brother 9040CN. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Brother 9040CN along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
