Instruction/ maintenance manual of the product TF4025 Xerox
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Office Fax TF4025.4075 User Manual.
2 ¦ EN © 2009 Xerox Corporation. All rights reserved. Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the US and/or other countr ies and is used under li - cense. Sagem Communications is an authorized Xero x licensee.
Introduction ¦ 3 EN Introduction Dear Customer Introduction Brand Variable With the purchase of this device, y ou have chosen a qualit y Xerox product br and. Their device fulfils the most v aried requiremen ts for priva te use or in your offic e and business ev eryday.
4 ¦ Introduction EN About this User Manual With the installat ion guide on the following pa ges, you can start usin g your device quickly and easily. Detail ed descriptions can be found in the following sections o f this user man ual. Read the entire user manua l carefully.
Table of Content s ¦ 5 EN Table of Contents Introduction ................................................................... 3 Dear Customer ...................... ................... ................... ........................ ................... .
6 ¦ Table of Cont ents EN 4 Telephone Functions ............. ................... ............... 29 Placing a Call on the Device .................................. ................... ........................ ............... 29 Calling Additional Telephone Functi ons .
Table of Content s ¦ 7 EN 7 Copier .............................. ................. ................ ............. 55 Inserting Documents .......... ................... ........................ ................... ....................... ........... 5 5 Making a Copy .
8 ¦ Table of Cont ents EN 11 Service ............. ................ ................. ................ ............. 75 Checking the Ink Film Reserve ........... ................... ................... ........................ ............... 75 Changing the Ink Film .
Safety Notes · Introd uction¦ 9 EN Safety Notes 1 Introduction Read these s afety notes care fully before us ing this produc t to make sure y ou operate the e quipment safely . Read these safety note s carefully before using this product to make sure you operate the equipment saf ely.
10 ¦ Safety Notes · Warnin g: Electrical Safety Information EN Cleaning Your Product Cleaning Your Product Before cleaning this product, unplug the prod uct from the electrical outlet. Always use mate - rials specified for this product. The use of othe r materials may result in poor performa nce and may create a hazardous situatio n.
Safety Notes · Operat ional Safety Infor mation¦ 11 EN Operational Safety Information Introductio n To ensure the continued safe operation of your Sagem equipment, f ollow these s afety guide- lines at all times.
12 ¦ Safety Notes · Consumable M aterials EN Consumable Materials Consumable Materials 4 • Use only original consumable materials. These are availabl e from a specialised retailer. Oth- er consumable mate rials could damage th e device or shorte n its service life.
Safety Note s · For Fax Functio n¦ 13 EN For Fax Function Europe Certification to 1999/5/EC Radio Equipment & Te lecommunications Termi nal Equipment Di- rective This Sagem product has been self.
14 ¦ Safety Notes · Illegal Copies EN.
Overview · Overview of t he Menu Functions¦ 15 EN Overview 2 Overview of the Menu Functions The following functions ar e available on your device. There are two ways in which you can call functions: Menu Navigation Navigating in the Menu: Press OK or one of the two arrow keys [ , to open the function menu.
16 ¦ Over view · Overview of the Menu Functions EN 3 Fax 31 Polling 31 Polled recept ion ........................................... ...................... .......................... ................... ........ .. page 54 32 Polling Send 32 Polling send .
Overview · Overview of t he Menu Functions¦ 17 EN 7 Answering Machine (Type 2) (Office Fax TF4075 ) 71 Switches Answer ing Machine On/Off (PPF 675 · 676 · 6xx · SP FX 47) 71 Switches answering machine on/off ................................... ..
18 ¦ Over view · Device Overview EN Device Overview Primo · Vo ice over view ‚ Handset ƒ Paper tray „ Document feeder (writing facing up) … Panel with disp lay † ) socket—Connection sock.
Overview · De vice Overview ¦ 19 EN Internal D escription ‚ Scanner glass ƒ Rollers of the autom atic documen t feeder „ Rests of the intake rollers … Document guide / scanner film † Cover .
20 ¦ Over view · Panel EN Panel Telephone Book m —Press briefly: Ca lling up the telephone book e ntries. Sele cting the entri es with the [ / press and hold: saving new ent ries Fax Swit ch º/» —Setting the timer and the fax rec eption mo des (= fax switch).
Overview · Panel¦ 21 EN SPFX 47 Spaltenumbruch.
22 ¦ Over view · Panel EN.
Initial Operat ion · Packing Cont ents¦ 23 EN Initial Operation 3 Packing Contents Packing Contents Sagem Primo Voice ‚ Device ƒ Telephone handset „ Spiral cable for t elephone handset … Pape.
24 ¦ Initial Operation · Ope ning the Cover EN Opening the Cover Opening t he Cover Pull down the cover for paper and document fee der behind the panel . Geräteklappe öffnen Attaching Paper Tray Attaching Paper Tray If you just want to insert paper temporarily, fold the paper supp ort in the cover up ( A ).
Initial Operation · Connectin g the Handset¦ 25 EN Loading Paper Sagem 1. Fold open the lever on t he right beside the pa per feed towards front. 2. Insert paper in the paper feed er. You can use the paper support in the cover to load up to 15 sheets (A4 · 80 g/m ²).
26 ¦ Initial Operation · Conn ecting the Telephone Cable EN Connecting the Telephone Cable Connecting the Telephone Cable Connecting the Telephone Cable Connect the te lephone cabl e to the de vice by insert ing it in the socket designate d with LINE (RJ-11-Connector).
Initial Operation · Connecting t he Mains Cable¦ 27 EN Connecting the Mains Cable Mains Voltage at the Site of I nstallation Connecting the Mains Cable Insert the mains cable in to the connection locate d on the rea r side of the device. Plug the power cable into the electrical outlet.
28 ¦ Initial Operatio n · Initial Instal lation EN Entering Number Page Header Your name a nd number are added together wi th date, t ime and page number at the top edge of each fax trans mission (= header). Entering Number 1. Enter your number. Using # or * you can enter a plus sign.
Telephone Functions · Pl acin g a Call on the Device¦ 29 EN Telephone Functions 4 Help 3 · Tele phone Func tions Connecting Additional Telephones For information on how to connect additional tel ephones and which functi ons are availab le to you, please refer the chapter on Telep hone Connections and Additional Devices, Page 71.
30 ¦ Telephone Functions · Calling Ad ditional Telephone Functions EN Redial List Redial List: Press @ . Use [ to select an entry from the list of the dialle d numbers. Outgoing Cal ls Caller List: Press and hold @ (at least two seconds). Use the [ to select an entry from the list of callers.
Telephone Function s · Getting Outside Line ¦ 31 EN Receiving a Second Call Call Waiting During a call, you c an be inf ormed abou t another call by a notification tone (= call waiting) if your telephone compa ny offers thi s service. The notifi cation tone for call wait ing on the de- vice is switched off in the fact ory.
32 ¦ Telephone Functions · Insert Dialling Pause EN Insert Dialling Pause It may be nece ssary to insert a dial pause in t elephone number, for example, for a direct -in- ward dialli ng number, a su b-address or in a long distance number . Hold R pressed (for at least two seconds).
Telephone Functions · Telephone Book of the Device¦ 33 EN Saving Entry 1. Hold m pressed (for at least two seconds). 2. Enter the name u sing the letter keyp ad. Enter cap ital letters by pressing and holding + key. You can delete ind ividual characters using .
34 ¦ Telephone Functions · Grou ps EN Deleting an Entry 1. Press OK , 16 and OK . 2. Using [ select the entry which you woul d like to delete. 3. Confirm with OK . 4. Confirm DELETE: YES with OK . Groups Groups You can combine several telephone book entries into a group.
Telephone Functions · Short Dial¦ 35 EN Deleting Individual or All Group Entries Deleting an Individual Entry 1. Press OK , 13 and OK . 2. Using [ select the group from which you would like to delete en tries. 3. Confirm with OK . 4. Using [ select DELETE MEMBER? .
36 ¦ Telephone Functions · Calling L ine Identification (CLIP) EN 4. Use [ to select the te lephone book en try you would like to assign as a short dial entry. 5. Confirm with OK . Deleting a Short Dial Entry The Telephone Book Entry is Deleted! 1. Press Ý .
Telephone Functions · Missed Calls¦ 37 EN Missed Calls Missed Calls If you rece ived a ca ll while away , the ä - key flashes. 1. Press ä . 2. Using [ , you can page through th e list of missed calls.
38 ¦ Telephone Functions · Missed Calls EN.
Answering Machin e · Switching On and Off ¦ 39 EN Answering Machine 5 Type 2 (gro ßer Core) (Office Fax TF4075 ) Help 3 · Answering Machine Switching On and Off Switching On/Off on the Device Anonymous Outgoing Message Press b three times to turn t he answering machin e on or off.
40 ¦ Answering Machine · Editing the Outgoing Message EN 4. Using [ select MESSAGE: RECORD . 5. Confirm with OK . 6. Press OK t o r e c o r d a n o u t g o i n g m e s s a g e . W a i t for the confirmation tone before you say your text. 7. Press OK to end the recording.
Answering Machine · Listening to Messages¦ 41 EN Using Announcement without Recording Message Outgoing Mess age Without Recordi ng of Messages You can record an outgoing me ssage which the caller hears for which n o message can be re- corded in reply ( = external memo) .
42 ¦ Answering Machi ne · Deleting Messa ges EN Playing Messages again 1. Press b . 2. Using [ select MESSAGES . 3. Confirm with OK . 4. Using [ select MESSAGE: PLAY .
Answering Machine · Setting up Forwarding an d Remote Access¦ 43 EN Setting up Forwarding and Remote Access Entering Access Code Access Code You must enter an access c ode to be able to re ceive transferred messages, or listen to and control your answering machine from ot her telephones.
44 ¦ Answering Machine · Using Remote Access EN 5. Confirm with OK . 6. Enter the number t o which the received messages should be forwarded . 7. Confirm with OK . 8. Use [ to select how many messages should be collected and forwarded togethe r. 9. Confirm with OK .
Answering Machine · Remote Control Funct ions¦ 45 EN Remote Control Functions Aborting Curr ent Function Listening to Messages Hearing Current Message Again: Press ‚ . Listenin g to All Messages: Press ƒ . Listening to Next Message: Press „ . Deleting Messages To Delete the Current Mess age: Press ‡ while listen ing to the message.
46 ¦ Answering Machine · Recording Internal Memos EN Recording Internal Memos Internal Mem os on the Device Internal Memo s You can record voice messages (= me mos), whic h can be played as messages. The li mit on duration of recording set for messages applies even to the recording du ration of memos.
Answering Machine · Modifying t he Settings¦ 47 EN Setting the Recording Duration Recording Le ngth You can limit the le ngth of the in coming m essages and internal memos. 1. Press b . 2. Using [ select RECORD. TIME . 3. Confirm with OK . 4. Use [ to select th e desired recordi ng length or unlimited time (automatic).
48 ¦ Answering Machine · Modifyin g the Settings EN.
Fax · Sending a Fax¦ 49 EN Fax 6 Help 4 · Fax Unsuitable Documents! 10 Documents · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m 2 weight. You can insert up to ten doc- uments at a time. Fax Sending a Fax 1. Insert the add itional document supp ort on the document fe eder.
50 ¦ Fax · Sending a Fax EN 2. Insert the documents face up int o the document feeder. The to p most document will be fed in first. 3. Set the desire d resolution. You can choose between RESOL.: STANDARD (for doc- uments without special fea tures), RESOL.
Fax · Sending Fax Manual ly¦ 51 EN Short Dial: Press Ý . Select the desir ed entry using [ or with the numeric keys. Recalling Sho rt Dial Number Redial List Redial List: Press @ . Use [ to select an entry from the list of the dialle d numbers. Outgoing Cal ls Caller List: Press and hold @ (at least two seconds).
52 ¦ Fax · Eavesdropping while Connection is Esta blished EN 3. Enter the direct-inward dialling number or sub address. 4. Press o . The direct-inward dialling number or sub address is dialled only after a short pause .
Fax · Sending Fax Later¦ 53 EN Sending Fax Later Sending Fax Later If you would like to make use of the lower tele phone tariffs or if the recipient can be reached at some specific time only, you can se nd the fax at a later time—within 24 hours .
54 ¦ Fax · Polling Faxes EN Polling Faxes Fax Polling With the fax polling function, you can retrieve faxes that lie ready in the dial led device. You can keep a document re ady in your device, which can be polled by others. Polling Faxes Directly 1.
Copier · Inserting Documents¦ 55 EN Copier 7 Help 5 · Copier 10 Documents · A5/A4 Use documents with sizes A5 or A4 with 60 to 100 g/m 2 weight. You can insert up to ten doc- uments at a time. Inserting Documents 1. Insert the add itional document supp ort on the document fe eder.
56 ¦ Copier · Making a Copy EN Making a Copy Press COPY brie fly. The copy is create d. Creating Multiple Copies 1. Hold COPY pressed (for at least two seconds). 2. Enter the number of times y ou would like to copy the d ocument (maximum of 15 cop- ies).
SMS · SMS Requ irements¦ 57 EN SMS 8 Function is not supported in all countries and networks (Function is not supported in all countries and networks) Help 8 · SMS SMS Requirements CLIP for SMS Your device is preset for using the SMS (Short Messaging Service ) services.
58 ¦ SMS · Notificati on by SMS EN 3. Enter the text usi ng the letter keypad. Enter capital let ters by pressing and hold ing + key. You can delete individual chara cters using . You can enter space using ½ . You can en- ter a line br eak using | .
SMS · Receiving SMS Messages¦ 59 EN 8. Use [ to select whether y ou would like to be informed about new messages on the an- swering machine. 9. Confirm with OK . 10. Enter the number to whi ch the SMS should be sent. 11. Confirm with OK . A message appears on the display stating the notification by SMS i s activate d.
60 ¦ SMS · Calling SMS Fu nctions EN Calling SMS Functions SMS Functions on the Device 1. While reading an SMS message, press OK to load additional SMS functions. 2. Use [ to select a n option: Yo u can displa y information about th e SMS message, print or delete the message, forward the message to an other recipient or send an SMS response.
SMS · Modifying the Se ttings¦ 61 EN Modifying the Settings Changing Transmitting and Receiving Numbers Send and Receive Numbers A ll n um b e r s t h at y o u n e e d t o s en d a nd r e ce i ve SM Ss a r e s t o re d i n y o ur de vi c e . I n c as e y ou moved to another telephone service provider, you must change these numbers.
62 ¦ SMS · Modifyin g the Settings EN Switching SMS Reception On 1. Press OK , 45 and OK . 2. Enter the servic e code 41206 . 3. Confirm with OK . 4. Using [ select SURE: YES . 5. Confirm with OK . Notice Cancelling Entry If you have entered the incorrect code, you ca n cancel the entry wit h SURE: NO .
Settings · Entering the Date and Time¦ 63 EN Settings 9 Cursor Navigation 1 Entering the Date and Time 1. Press OK , 91 and OK . 2. Enter the time, e .g. 14 00 for 2 pm. 3. Enter the d ate (two digit s for each field), for example 08 06 07 for June 8th, 2007.
64 ¦ Settings · Sele cting the Country EN Selecting the Country Setting the Country Corr ectly Reset When Se tting the Countr y 1. Press OK , 93 and OK . 2. Use [ to select th e country in which you are opera ting the device. 3. Confirm with OK . 4.
Settings · Sett ing the Contrast¦ 65 EN Setting the Contrast Setting the Contrast For copying and printi ng of fax messages, you can selec t different contrast lev els. 1. Press OK , 44 and OK . 2. Using [ , select the desired contrast: CONTR.:LIGHT —For brighter copies and fax transmission CONTR.
66 ¦ Settings · Setting the Ring Tones EN Setting the Ring Tones Selecting the Ring Tone Ring Tones You can select from among ten differ ent ring tones. 1. Press OK , 55 and OK . 2. Use the number keys 0 to 9 to select a ring tone. Using [ , set the volume.
Settings · Sett ing the Fax Switch¦ 67 EN 4. (Only for de vices without buil t-in answering ma chine): Using [ se lect the total numb er of rings. . The device stops the ring after these total number of ri ngs and accepts a call or a possible silent fax.
68 ¦ Settings · Printing Lists and Help Pages EN Printing Lists and Help Pages Printing Numbers and Entries List of Numbers The list of numbers and entries contains the last ten calls receiv ed and nu mbers dial led as wel l as the saved entries and groups.
Settings · St arting Ini tial Install ation¦ 69 EN Printing Help Pages Help 1 · Overview Press î and 1 to print an overview of the help pages. Help 3 · Telephone Book Press î and 3 to print an overview of the telephone book and answering machine func - tions (model depende nt).
70 ¦ Settings · Starting Initial I nstallation EN.
Telephone Lines and Additional Devices · Co nfiguring Telephone Lines and Services¦ 71 EN Telephone Lines and Additional Devices 10 Configuring Telephone Lines and Services PABX Systems PABX Systems Private branch exc hanges (PABX) are typical in many offices and s ome households.
72 ¦ Telephone Lines and Additional De vices · Connecting Additional Devices EN DSL Connection DSL Connection In the event that yo u use a DSL modem: Connect the de vice to the slot intended for ana logue telephones/f ax machines! For addit ional informat ion, please consult th e operating manual of your DSL system.
Telephone Lines and Addi tional Devices · Usin g Additional Telephones ( Easylink)¦ 73 EN Direct Conn ection Recommended Connection to the Telephone Line Order of Connections In order for the fax switch to function, the device must be first in the series if multiple dev ices are connected to the same tel ephone socket.
74 ¦ Telephone Lines and Additional Dev ices · Using Additional Telephones (Easylink) EN Using an External Answering Machine For the best operation, the an swerin g ma chine must be connect ed to the EXT socket of the device.
Service · Checking the Ink Film Reserv e¦ 75 EN Service 11 Disruptions Checking the Ink Film Reserve 1. Press OK , 46 and OK . 2. The number of pages that can still be printed with the ink film is shown on the display. 3. Press j to return to the starting mode .
76 ¦ Service · Changing the Ink Film EN 1. Remove the paper from the pa per feeder and take t he paper tray out of the de vice. 2. Open the device by lifting t he panel using grip in the centre and fold ing it up. 3. Grip the rear ink fil m roll at both the sides and place it next to the front ink film roll.
Service · Changin g the Ink Film¦ 77 EN 5. Pull the used Plug’n’Prin t card out of the plug socket on the left hand side next to the ink film tray. The Plug’n’Print card cannot be reused. 6. Carefully remove the rubber bands from the ne w ink film .
78 ¦ Service · Fixing a Paper Jam EN 9. Break the chip card from the Plug’n’Print card . Insert the chip card in the plug socket on the left hand side next to the ink film tray. 10. Turn the blue gear wheel forwar d to tension the ink film. The ink film must not have any creases.
Service · Fixing a Document Ja m¦ 79 EN 3. Carefully pull out the paper. 4. Turn the blue gear wheel forward to t ension the ink film. The ink film must not have any creases. 5. Close the device. Insert the paper tray i n the opening provi ded for it behind the pape r feeder.
80 ¦ Service · Fixing a Document Ja m EN 3. Open the scanner cover and the cover of the automatic d ocument feeder by first push- ing the support ( A ) and then t he support ( B ) inside. The cover ( C ) falls freel y. 4. Carefully pull the doc ument to the front or to the back out of the device.
Service · Cl eaning¦ 81 EN Cleaning Instructions for Cleaning! Fax Cleaning Sheets 1. Remove the paper from the pa per feeder and take t he paper tray out of the de vice. 2. Open the device by lifting t he panel using grip in the centre and fold ing it up.
82 ¦ Service · Clea ning EN 4. Lightly wipe the upper side of the scanner glass ( A ) an d the lower side of the document feeder/scanner film (= white pla stic plate) ( B ) with a cloth.
Service · Checki ng the Firmware Version¦ 83 EN Checking the Firmware Version 1. Press OK , 47 and OK . 2. The model desig nation and the c onfigured country appe ar on the display. 3. Confirm with OK . 4. The information on the firmware ve rsion of the device is displayed.
84 ¦ Service · Power Cy cling EN General Information The time and da te flash on the displ ay. You must check the time and date aft er a short power failure. Confirm with OK . Problems when Faxing or Printing Faxes sent are of poor quality. Change the resolution from RESOL.
Service · Power Cy cling¦ 85 EN Fax transmissions are constantly interrupt- ed. Try to send the fax manually: Press l , and dial the numb er. If the recipi ent is using an answering machine, wait until you hear a whistling tone. Press o . It is possible that the recipien t's device is not ready to receive.
86 ¦ Service · Power Cy cling EN.
Appendix · Techni cal Data¦ 87 EN Appendix 12 Technical Data Dimensions Dimensions (L¦×¦H¦×¦W ) ......... ...................... ..................... ........................... ..................... 303¦× ¦126¦×¦195¦mm Weight Weight .
88 ¦ Appendix · Technical Data EN Paper Capacity With out Paper Tray Capacity..... ........................... ...................... .......................... ...................... ..... 15 shee ts (w ithout paper tray) Capacity with Paper Tray .
Appendix · Guarant ee¦ 89 EN Guarantee (Terms and Conditions fo r United Kingdom only) In order to supply the g uarantee, you should contact y our dealer or Sagem Communications Helpdesk. The proof of purchase wil l be required. Please make usage of your equipment for the purpose for which it wa s designed and u nder normal usage cond itions.
90 ¦ Appendix · Guaran tee EN – An external cause to t he equipmen t (includin g but no t limited to: lightening, fire, shock, van - dalism, inappropriate condit ions of electrical network or wate.
Appendix · Declaration of Conformity (DoC)¦ 91 EN The CE symbol conf irms conformity with the EU directives that apply to the devic e. Declaration of Conformity (DoC) Hereby, Sagem Com munications A.
92 ¦ Appendix · Declaration of Conformity (DoC) EN Neither Sagem nor it s affiliates shall be liable to the purchaser of thi s product or third partie s for damages, losses, costs, or expenses incur.
Appendix · Declaration of Conformity (DoC)¦ 93 EN.
94 ¦ Appendix · Declaration of Conformity (DoC) EN.
Appendix · Declaration of Conformity (DoC)¦ 95 EN.
Office Fax TF4025 .4075 UK 253178050 -A (V 1.0—04 /2009) Customer Information Introduction 1 As part of our continuin g quest fo r total customer sa tisfaction, al l of our products are made with ease-of-use and reli ability in mind. Introduction 2 In your user manual you will find all the information required to use your machine.
An important point after buying a device Xerox TF4025 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox TF4025 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox TF4025 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox TF4025 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox TF4025 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox TF4025, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox TF4025.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox TF4025. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox TF4025 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
