Instruction/ maintenance manual of the product LF8045 Xerox
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Office Fax LF8040.8045 User Manual.
2 ¦ EN © 2009 Xerox Corporation. All rights reserved. Xerox and the sphere of connectivity design are trademarks of Xerox Corporation in the US and/or other countr ies and is used under li - cense. Sagem Communications is an authorized Xero x licensee.
Introduction ¦ 3 EN Introduction Dear Customer Introduction Brand Variable With the purchase of this device, y ou have chosen a qualit y Xerox product br and. Their device fulfils the most v aried requiremen ts for priva te use or in your offic e and business ev eryday.
4 ¦ Introduction EN About this User Manual With the installat ion guide on the following pa ges, you can start usin g your device quickly and easily. Detail ed descriptions can be found in the follo wing sections of this user man ual. Read the entire user manua l carefully.
Table of Conten ts ¦ 5 EN Table of Contents Introduction ................................................................... 3 Dear Customer ...................... ................... ................... ........................ ................... .
6 ¦ Table of Cont ents EN Inserting Starter Cartridge .... ....................... ................... ........................ ................... ...... 27 Connecting the Telephone Cable ......... ................... ....................... .......
Table of Conten ts ¦ 7 EN 7 SMS ................................... ................. ................ ............. 49 SMS Requirements ............... ................... ................... ........................ ................... ............
8 ¦ Table of Cont ents EN Fixing a Paper Jam .... ................... ........................ ................... ........................ .................. .. 71 Fixing a Document Jam ......... ................... ................... .............
Safety Notes · Introduction ¦ 9 EN Safety Notes 1 Introduction Read these s afety notes care fully before us ing this produc t to make sure y ou operate the e quipment safely . Read these safety note s carefully before using this product to make sure you operate the equipment saf ely.
10 ¦ Safety Not es · Warning: Electrical S afety Information EN Maintenance Any operator product maintenanc e procedures will be described in the c ustomer documen ta- tion supplied wi th the product. Do not carry ou t any mainten ance procedur es on this product which are not describe d in the customer d ocumentation.
Safety Notes · La ser Safety ¦ 11 EN Laser Safety Caution: Use of controls, a djustments or performa nce of procedures ot her than those spe ci- fied herein may resul t in haza rdous light exposure.
12 ¦ Safety Not es · Maintenance EN Maintenance Do not attempt an y maintenance pr ocedures that are n ot specifically described in the cus- tomer documenta tion supplied with your machine.
Safety Notes · Radio Frequency Emission s ¦ 13 EN Radio Frequency Emissions Warning: In order to allow this equipment t o oper ate in close proximity to Industrial Scien- tific and Med ical (ISM) equip ment, the extern al radiation from the ISM equipment may have to be limited o r special miti gation measure s taken.
14 ¦ Safety No tes · For Fa x Function EN For Fax Function Europe Certification to 1999/5/EC Radio Equipment & Te lecommunications Termi nal Equipment Di- rective This Sagem product has been sel.
Overview · Overview of the Menu Functio ns ¦ 15 EN Overview 2 Overview of the Menu Functions Introductio n The following functions ar e available on your device. There are two ways in which you can call functions. Menu Navigation Navigating in the Menu: Press OK or one of the two arrow keys [ , to open the function menu.
16 ¦ Overvi ew · Overview of the Menu Functions EN 3 SMS Function is not supported in all countries and networks (Function is not supported in all countries and networks) 31 Sending SMS 31 Sending SMS ............................ ...................
Overview · Printing Help Pages ¦ 17 EN Printing Help Pages Printing the Functions List Printing the Func tions List You can also print the functi ons list by pressing ¨ , 1 an d OK . Printing the Telephone Book Printing the Telephone Book You can also print the te lephone book by pressing ¨ , 4 and OK .
18 ¦ Over view · Device Overv iew EN Device Overview 1 Cover ‚ Cover 2 Document Support ƒ Document support 3 Document F eed Slot „ Document feed slot 4 Document Guide … Document guide 5 Panel.
Overview · Device Ove rview ¦ 19 EN 1 Toner C artridge ‚ Toner cartridge Außenansicht Tonerkartusche Connections on the Rear Side 1 Telephone Han dset Socket ‚ ) socket—Connection socket for .
20 ¦ Overvi ew · Panel with Display EN Panel with Display Letter Keypa d Keys ( A—Z )—Telephone book register: Calling up te lephone book entr ies / entering lett ers. Entering capital letters by pressing and holding ú key. Enteri ng a space using ½ .
Overview · Panel with Displa y ¦ 21 EN Symbols on the LCD Display SFine f — SFINE resolution configured Photo x — PHOTO resolution configured Fine h — FINE resolution configured CLIP ž —Inc.
22 ¦ Overvi ew · Panel with Display EN.
Initial Operat ion · Packing Content s ¦ 23 EN Initial Operation 3 Packing Contents 1 Device ‚ Device 2 Telephone Hands et (Type 3) ƒ Telephone handset (Office Fax L F8045) 3 Spiral Cable for Tel.
24 ¦ Initial Operation · Att aching the Document Support EN Attaching the Document Support Attaching the Document Support Insert the do cument supp ort into the two openings in the cover.
Initial Operation · Loading Paper ¦ 25 EN 3. Press the paper d own until the le ver ( A ) snaps into place at th e rear of the paper tray. 4. Place the cove r back on the paper tra y. Push the paper tra y into the device all the way to the stopping point.
26 ¦ Initial Operation · Extending the Printout and Fa x Outlet Tray EN Extending the Printout and Fax Outlet Tray Extending the Printout and F ax Outlet Tray Pull the print-out an d fax outlet tra y out of the paper tray cov er.
Initial Operat ion · Insert ing Starter Cartridge ¦ 27 EN Inserting Starter Cartridge Plug’n’Print Card Before you can receive d ocuments, make copies, or print, a toner cartridge must be inserted into the device. For this reason, a starter cartri dge is supplie d with the devic e.
28 ¦ Initial Operation · Con necting the Tel ephone Cable EN 6. Place the toner cartridge into your device. Th e cartridge shoul d snap securely into posi- tion. 7. Close the cover. Make sure that the cover snaps securely into position on both sides.
Initial Operation · Connecting the M ains Cable ¦ 29 EN Connecting the Mains Cable Mains Voltage at the Site of I nstallation Connecting the Mains Cable Insert the mains cable in to the connection locate d on the rea r side of the device. Plug the power cable into the electrical outlet.
30 ¦ Initial Operation · In itial Installation EN Entering Number Page Header Your name a nd number are added together wi th date, t ime and page number at the top edge of each fax trans mission (= header). 1. Enter your number. 2. Confirm with OK .
Telephone Functions · Placin g a Call on the Device ¦ 31 EN Telephone Functions 4 Type 3 (mit Telefon ) (Office Fax LF8045 ) Connecting Additional Telephones For information on how to connect additional tel ephones and which functi ons are availab le to you, please refer the chapter on Telep hone Connections and Additional Devices, Page 63.
32 ¦ Telephone Functions · Getting Outside Line EN Getting Outside Line PABX Systems Private branch exc hanges (PABX) are typical in many offices and s ome households. You must dial an outsid e line acc ess code in o rder to get a connect ion to the pu blic telep hone network (PSTN) from a PABX.
Telephone Functions · Telephone Book ¦ 33 EN Telephone Book Help 4 · Tele phone Book Telephone Book Call the tele phone b ook functions usin g am : You can store new entries, search for entries as well as set and edit groups. You can save up to 200 entries in the tele phone book of your device.
34 ¦ Telephone Functions · Gr oups EN 6. Change the stored name, the n u mber and the transmission speed. 7. Confirm the changes by pressing OK . Deleting an Entry 1. Press am . 2. Using [ select CANCEL . 3. Confirm with OK . 4. Enter the initia l letters or select the entry you would like to d elete with [ .
Telephone Funct ions · Calling Line Identi fication (CLIP) ¦ 35 EN 8. You can delete or add ent ries. Use C to delete individual re cipients. Press am to add a recipient from the telephone book. 9. Confirm with OK . 10. If necessary, enter a n ew number for the group.
36 ¦ Telephone Functions · Missed Calls EN.
Fax · Sending a Fax ¦ 37 EN Fax 5 Help 3 · Fax Journal Unsuitable Documents! Text Colour for Do cuments Sending a Fax Document Format s Use documents with size A4 · 210¦×¦297 mi llimetres with 60¦–¦90¦g/m 2 . Do not use any docu- ments that are sm aller than A4 .
38 ¦ Fax · Sending a Fax EN 1. Insert the documents face down into th e document feeder. The lower mo st document will be fed in first. You can insert up to 20 document s (80¦g/m²) at a time. 2. Push the document guide inwards, so that it lies level on the documents.
Fax · Sending Fax Manual ly ¦ 39 EN Telephone Book Telephone book register: with the keys ( A—Z ) you can access entries saved in th e telep hone book. Enter the in itial letters or the n ame of the desi red entry. Your dev ice will show yo u the telephone book ent ries for the corresp onding letters.
40 ¦ Fax · Eavesdropping while Connection is Established EN Eavesdropping while Connection is Established Eavesdropping while Connection is Established You can listen whi le a connection is est ablishe d, for example if a fax transmission constantly fails.
Fax · Sending Fax Later (= Timer Function) ¦ 41 EN Sending Fax Later (= Timer Function) Sending Fax Later If you would like to make use of the lower tele phone tariffs or if the recipient can be reached at some specific time only, you can se nd the fax at a later time—within 24 hours .
42 ¦ Fax · Using Fax Templates EN Using Fax Templates Help 8 · Fax Templates Fax Temp lates Five fax tem plates, whic h you can use, a re stored in yo ur device. Wit h these templa tes you can quickly crea te, for example, a short fa x note or an invitation.
Fax · Time Stamp ¦ 43 EN Time Stamp Time Stamp The device prints the date and the exact arrival time on every incoming fax received. This al- lows you to document th e exact time at which y ou have received a fax transm ission.
44 ¦ Fax · Polling Faxes EN Printing Out Fax Transmissions 1. Press OK , 27 and OK . 2. Using [ select PRINT . 3. Confirm with OK . 4. Enter the four-d igit PIN code. 5. Confirm with OK . The stored fax transmissions are prin ted out and dele ted from the memory.
Fax · Jobs ¦ 45 EN 5. Using [ , select the desired contrast. 6. Confirm with OK . After a short warm up phase, the device will store the docu ment in the fax memory.
46 ¦ Fax · Jobs EN Deleting a Job 1. Press OK , 53 and OK . 2. Using [ select the job that yo u would l ike to delete. 3. Confirm with OK . 4. Confirm the de letion with OK . Printing a Job 1. Press OK , 54 and OK . 2. Using [ select the job tha t you would like to pri nt out.
Copier · Insert ing Documents ¦ 4 7 EN Copier 6 Inserting Documents Document Format s Use documents with size A4 · 210¦×¦297 mi llimetres with 60¦–¦90¦g/m 2 . Do not use any docu- ments that are sm aller than A4 . You c an insert up to 20 documents at a time.
48 ¦ Copier · Making a Copy EN Making a Copy Press COPY twice. The copy is created. Adjusting Copies 1. Press COPY . 2. Enter the number of times you would like to copy the document (maxim um of 99 copies). 3. Confirm with OK . 4. Select the de sired resolutio n using [ .
SMS · SMS Require ments ¦ 49 EN SMS 7 Function is not supported in all countries and networks (Function is not supported in all countries and networks) SMS Requirements CLIP for SMS Your device is preset for using the SMS (Short Messaging Service ) services.
50 ¦ SMS · Sending SMS EN 5. Press _ . 6. Enter the desire d number using the num eric keypad or s elect a saved entr y. 7. Press _ . The message is sent. Sending to Multiple Recipients (= Broadcasting) 1. Press _ . 2. Using [ select SEND SMS . 3. Confirm with OK .
SMS · Receiving SM S Messages ¦ 51 EN Direct Inward Dialling or Selecting Sub-address 1. Press _ . 2. Using [ select SEND SMS . 3. Confirm with OK . 4. Enter the text as de scribed under Send ing SMS. 5. Press _ . 6. Enter the desire d number using the num eric keypad or s elect a saved entr y.
52 ¦ SMS · Printing SMS Message s EN Printing SMS Messages 1. Press _ . 2. Using [ select PRINT SMS . 3. Confirm with OK . 4. Using [ select the SMS message you woul d like to print. SELECTED —Using [ select the message tha t you would like to print .
SMS · Modifying the Se ttings ¦ 53 EN Changing Transmitting and Receiving Numbers Numbers of the SMS Center A ll n um b er s t ha t y ou n ee d t o s e nd a n d r e ce i ve S M Ss a re s t or e d in y ou r d ev i ce . In c a se y ou moved to another telephone serv ice provider, you must change these numbers.
54 ¦ SMS · Sending Text2Fax EN Switching Automatic Printing On/Off Automa tic Printing You can deactiv ate the automa tic printin g of SMS message s. 1. Press OK , 35 and OK . 2. Using [ select AUTO PRINT . 3. Confirm with OK . 4. Use [ to select whether you would like to turn the function on or off.
Settings · Energy Saving Mode ¦ 55 EN Settings 8 Help 5 · Settings Cursor Navigation 6 Energy Saving Mode Energy Saving Mode Y ou r de v ic e sw i t ch e s i n to t he e ne r g y s a vi n g m o de b y de f au l t. I t i s no t ne c e ss a ry f or y ou t o set the device to this mode.
56 ¦ Settings · Entering the Date and Time EN Entering the Date and Time 1. Press OK , 13 and OK . 2. Enter the da te (two digits for eac h field), f or example 31 ¦ 05 ¦ 25 for May 31th, 2025. 3. Enter the time, e.g. 14 00 for 2 pm. 4. Confirm with OK .
Settings · Locking the Device ¦ 57 EN Locking the Device Locking the Device With the locking func tion, you can prevent una u thorised persons from using your device. You can lock either the enti re keyboard or the number pad of your de vice. Only after ente ring of the correct code will it be possible to acc ess func tions or enter numbers.
58 ¦ Settings · Se t Resolution EN 4. Enter the four-d igit PIN code. 5. Confirm with OK . 6. Using [ select ONLY DIRECT. . 7. Confirm with OK . Set Resolution Modifying the Basic Settings 1. Press OK , 16 and OK . 2. Using [ select RESOLUTION . 3. Confirm with OK .
Settings · Switches Time Stamp On/Off ¦ 59 EN Switches Time Stamp On/Off Time Stamp The device prints the date an d the exact arrival ti me on every incoming fax receiv ed (also see chapter Time Stamp , page 43). You have the option of turning this function off.
60 ¦ Settings · Sett ing the Ring Ton es EN Printing Multiple Copies Printing Multiple Copies You can apply settings to your device whereby multiple copies of fax transmissions are print- ed out upon reception. 1. Press OK , 28 and OK . 2. Using [ select NBR OF COPIES .
Settings · Setti ng the Fax Reception Mode ¦ 61 EN Manual Mode Manual Mode The device will not receive fax es on its own. You can start fax reception manuall y, by pressing o . This setting is useful, when you want to receive faxes via a modem connected to a com- puter.
62 ¦ Settings · Printing Lists and Help Pages EN Printing Lists and Help Pages Printing the Functions List Printing the Func tions List Press OK , 41 and OK to print a l ist of all functions of your device .
Telephone Lines and Additional Devices · Co nfiguring Telephone Lines and Ser vices ¦ 63 EN Telephone Lines and Additional Devices 9 Configuring Telephone Lines and Services Private Branch Exchange / PABX PABX Systems Private branch exc hanges (PABX) are typical in many offices and s ome households.
64 ¦ Telephone Lines a nd Additional Devices · Connecting Additiona l Devices EN Outside Line Access Code is Automatically Dialled DSL Connection DSL Connection In the event that yo u use a DSL mode.
Telephone Lines a nd Additional Devic es · Using Additional Tel ephones (Easylink) ¦ 65 EN Connection to the Telephone Line Order of Connections In order for the fax switch to function, the device must be first in the series if multiple dev ices are connected to the same tel ephone socket.
66 ¦ Telephone Lines a nd Additional Devices · Using Additional Teleph ones (Easylink) EN.
Service · Changing the Toner Cartridge ¦ 67 EN Service 10 Changing the Toner Cartridge Use Original Consumable Materials! Observe Packaging Instructions Plug’n’Print Card Before you can receive d ocuments, make copies, or print, a toner cartridge must be inserted into the device.
68 ¦ Service · Changing the Toner Cartridge EN 2. Remove the o ld toner cartrid ge, by gripping it at th e recess in the middle and pull ing it upward. 3. Take the new toner cartridge from the package. 4. Remove the black protective foil and other packaging material, but do not yet remove the protective strip from the cartridge .
Service · Changing the Toner Cartridge ¦ 69 EN 7. Place the toner cartridge into your device. Th e cartridge shoul d snap securely into posi- tion. 8. Close the cover. Make sure that the cover snaps securely into position on both sides. 9. NEW CARTRIDGE? appears on the display.
70 ¦ Service · Restart the Recharging Process EN 12. Pull the Plug’n’Print card out of the device. Restart the Recharging Process 1. Press OK , 62 and OK . 2. Using [ select NEW BLACK . 3. Confirm with OK . 4. Using [ select YES . After a short time, the device will ask you to insert the Plug’n’Print card.
Service · Fixing a Paper Jam ¦ 71 EN Fixing a Paper Jam Introductio n Your device is equipped with sensors that quickl y recognise a paper or document jam. If trou- ble of this so rt arises, the f eeding of the pr inter paper or doc ument is stop ped immediatel y.
72 ¦ Service · Fixing a Document Jam EN 4. Reinsert the toner cartridge and close the co v e r . M a k e s u r e t h a t the cover snaps securely into position on both sides. Fixing a Document Jam Introductio n If a document jam should occur in the front area: 1.
Service · Cleaning ¦ 73 EN Cleaning Instructions for Cleaning! Fax Cleaning Sheets 1. Lift the panel upwards unti l it snaps into position. 2. Wipe the scanner glass with a soft, dry and lint-fr ee cloth behind the roller s for the paper guide. 3. Close the panel.
74 ¦ Service · Power Cycling EN Problems with Faxing No fax transmission No dial tone when lifting the headset Check the installa tion of the devi ce. Check that the device i s connected to the mains voltage. Connect the telephone c able to the socket marked LINE .
Service · Power Cycling ¦ 75 EN Problems with Printing No printing Printing is interrupted. Paper or document jam, no paper or toner cartri dge. Follow the instructions on the display. Copy is blank or the recipient has received a blank sheet Insert the documents face down into the document feede r.
76 ¦ Service · Power Cycling EN.
Glossary · Additional Devices ¦ 77 EN Glossary 11 Additional Devices You can conne ct addition al devices to your device , such as answer ing machin es, teleph ones, charge meters and comp uter modems; these can be connected either in series or in para llel.
78 ¦ Glossary · Chain Dialling EN Chain Dialling see Combin ing Numbers Chain Dialling Before the dialli ng process begins, you can fre ely combine and edit telephone book entries, manually entered digits, numbe rs from the redial list or numbers from the caller list.
Glossary · ECM ¦ 79 EN ECM Error Correction Mode Encoding The data of your fax transmission are en coded and compress ed for the transmission. Th e minimum standard is MH (Modifie d Huffmann). Better en coding me thods are MR (M odified Read) or MMR (Modifi ed Modified Read).
80 ¦ Glossary · Handshake EN Handshake The handshake is the initial and final phase of a fax transmission. Af ter establishing of the connection, fax machines check the group affili ation and features such as size compression or grey tones.
Glossary · Modem ¦ 81 EN Modem A modem convert s digital compute r signals into ac oustic signal s and vice versa. Ana logue tel- ephone lines transfer only acoust ic signals, not digital signals ( s e e H a r d M o d e m , s e e S o f t M o - dem).
82 ¦ Glossary · RAM EN RAM Random Access Memory Resolution Number of dot s per inch (d pi). For se nding and re ceiving faxes, the reso lution options availa- ble are Normal, Fine, SFine and Photo. For copying, the avail able resolutions are Fast, Quality and Photo.
Glossary · Tone Dialling (= Dual Tone Multi-Freque ncy) ¦ 83 EN Tone Dialling (= Dual Tone Multi-Frequency) In many countries, tone diall ing has replaced pulse dialling, in which each numbe r was sent as a correspond ing number of pulses. With tone dialling, a specific tone is as si gn ed to ea c h key (referred to as DTMF tones).
84 ¦ Glossary · Warm-Up Phase EN.
Appendix · Technic al Data ¦ 85 EN Appendix 12 Technical Data Dimensions Dimensions (L¦×¦H¦×¦W ) ......... ...................... ..................... ........................... ..................... 370¦× ¦200¦×¦330¦mm Weight Weight .
86 ¦ Appendix · Technical Data EN Printer Type Class 1 Laser Printer Type ............................ ...................... ..................... ........................... ...................... ... ............ Class 1 Laser Pri nter Warm-Up Time Warm-Up Time .
Appendix · Guarantee ¦ 87 EN Guarantee (Terms and Conditions fo r United Kingdom only) In order to supply the g uarantee, you should contact y our dealer or Sagem Communications Helpdesk. The proof of purchase wil l be required. Please make usage of your equipment for the purpose for which it wa s designed and u nder normal usage cond itions.
88 ¦ Appendix · Guaran tee EN B) Exclusions From Guarantee Sagem Communicati ons shall have n o liability under the guarantee in respect of: •) Damage, defects, breakdown or malfunc t ion due to o.
Appendix · Declaration of Conformity (DoC) ¦ 89 EN The CE symbol conf irms conformity with the EU directives that apply to the devic e. Declaration of Conformity (DoC) Hereby, Sa gem Communications .
90 ¦ Appendix · Declaration of Conformity (DoC) EN Sagem shall not be held liable for any damage r esulting from electromagnetic interf erence that occurs from the use of any interface c ables other than those designated as Sagem products. All rights reserved.
Appendix · Declaration of Conformity (DoC) ¦ 91 EN.
Office Fax LF 8040.8045 UK · INT 253176126 -B (V 1.1—05 /2009) Customer Information Introduction 1 As part of our continuin g quest fo r total customer sa tisfaction, al l of our products are made with ease-of-use and reli ability in mind. Introduction 2 In your user manual you will find all the information required to use your machine.
An important point after buying a device Xerox LF8045 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox LF8045 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox LF8045 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox LF8045 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox LF8045 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox LF8045, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox LF8045.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox LF8045. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox LF8045 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
