Instruction/ maintenance manual of the product FaxCentre F12 Xerox
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F a x C e n t r e F12 User Gu ide 602E9 5500.
Page 2 Prepar ed by: The Doc ument Compa ny Xe rox GKLS Eur opean Op erations Bessem er Roa d Welwyn G arden C ity Hertfordshire AL7 1H E ENGL AND © 2002 by X erox Cor poration .
Xerox FaxC entre F12 User G uide i T able of Contents 1 About This Guide ............. .............. .............. .............. ............ 1-1 Finding Information in the User Guide ............ ............ ............. ............. ... 1-2 Customer Support .
ii Xerox FaxCentre F12 User Guide 3 Copy ............... .............. .............. .............. .............. .............. ... 3-1 Copying Procedure .......... ............. .................... ............ ............. ................ 3-2 1.
Xerox FaxC entre F12 User G uide iii Receiving a Fax .......... ............. ............. ............. ................... ............. ....... 5 -13 About Receive Mod e .... ............. ............. ............. ............ ............. ...
iv Xerox FaxCentre F12 User Guide Department Co ntrol Mode ............... ............. ............. ............. ................... . 5 -43 Setting De partment ...... ............. ............. ............. ................... ............. . 5-4 3 Printing a Dep artment Journa l .
Xerox FaxC entre F12 User G uide v 8 Basic Troubles hooting ....................... .............. .............. ....... 8-1 Document Jams .. ............. ............. .................... ............ ............. ............. ... 8-2 Input Misfeed .
vi Xerox FaxCentre F12 User Guide Phoneboo k Tab .................. ............. ............. ............ ............. .............. 9-16 Information Ta b ........................ ............. ............. ............. ............. ....... 9 -18 Firmware Update Tab .
Xerox FaxC entre F12 User G uide Page 1-1 About Th is Guide 1 About This Guide Tha nk you for pu rcha sing t he FaxCentre F12 . The Fax Centre F12 is desi gned f or ease of us e, but to use y our m achine t o its fullest pote ntial, tak e some ti me to read the User Documenta tion.
Page 1-2 Xerox FaxCentre F12 User Guide Finding In formation in the User Gu ide The Use r Guide conta ins the fo llowin g secti ons: - Table o f Contents Use the Tab le of Co ntents to fi nd topi cs easily. - About thi s Guide - Chapter 1 Describes the inform ation i n this Us er Gui de.
Xerox FaxC entre F12 User G uide Page 1-3 About Th is Guide - System Setup - Ch apter 9 Provides inst ruction s for pr ogrammi ng the d efault system setti ngs avai lable on the machine. Also provid es informa tion ab out set ting up and usin g Control Centre 5.
Page 1-4 Xerox FaxCentre F12 User Guide Customer Supp ort If after produc t installati on further assistance i s required, please cal l our ex perts a t the Xe rox Wel come Cent re or y our local r eprese ntativ e. When tel ephoni ng pleas e quote the machine serial number.
Xerox FaxC entre F12 User G uide Page 1-5 About Th is Guide Convention s Throughou t this Use r Guid e , ther e are so me ter ms that ar e used inter change ably: Ø Document is synony mous w ith origina l. Ø Button is syn onymous with key . Ø Page is synonymou s with sheet .
Page 1-6 Xerox FaxCentre F12 User Guide Feed Orientat ion Feed Ori entation d escrib es the di rection the origi nals an d the media is fed throu gh the machi ne. It is recom mended the feed orientat ion of t he origi nals matc hes that of th e media.
Xerox FaxC entre F12 User G uide Page 1-7 About Th is Guide Bracket Text Typeface The [Brack et Text] type face is used to emp hasize the s election of a feat ure or key . For exampl e: Ø Press [Menu/Ex it] on t he con trol pane l. The di spla y show s menu with the first menu item ; 1:2-UP COP Y indicated .
Page 1-8 Xerox FaxCentre F12 User Guide Notes Notes are state ments that prov ide addition al infor mation . For example : NOTE: Y ou canno t incl ude one gr oup di al numbe r in anoth er group di al number .
Xerox FaxC entre F12 User G uide Page 1-9 About Th is Guide Related Informatio n Sources Informati on avail able for the FaxCentre F12 co nsis ts of: -T h i s User Guide - The I nstal lation Sh eet.
Page 1-10 Xerox FaxCentre F12 User Guide.
Xerox FaxC entre F12 User G uide Page 2-1 Product O verview 2 Product Overview Tha nk you f or pur chas ing th e FaxCentre F1 2 . This produc t provid es prin ting, copy ing, f axing and scanni ng func tionalit y.
Page 2-2 Xerox FaxCentre F12 User Guide Unp acking Using the instru ctions provided in thi s secti on, unpack you r Xero x Fa xCentr e F12 . Ø R emove th e p l as ti c fil m f rom the LCD. Remo ve al l tapes and packing ma terials fr om your FaxCentre F12 .
Xerox FaxC entre F12 User G uide Page 2-3 Product O verview NOTE: The FaxCen tre F12 is equippe d with a USB por t and a parallel port for use with IBM Compatibl e compute rs with a 100MHz P entium or higher equivale nt proce ssor . NOTE: Y ou must b e runnin g Windows 98, Wind ows 2000, Windows Me or Wind ows Xp to use the USB c able.
Page 2-4 Xerox FaxCentre F12 User Guide Identifying the Machine Com ponent s Use the il lustration s in this section, ide ntify yo ur FaxC entre F1 2 compo nents and their lo cation.
Xerox FaxC entre F12 User G uide Page 2-5 Product O verview Rear View Document Input Support Paper Output T ra y Paper Ou tput Suppor t Automa tic Document fe eder Printer C able Connector AC Power Co.
Page 2-6 Xerox FaxCentre F12 User Guide Control Pa nel Compon ent s and Keys Use the il lustra tion bel ow to id entify the co mponen ts and keys of your Fa xC ent re F1 2 cont rol p anel. 1 Use to s tore fre quently d ialled fa x numb er and di al the m at the tou ch of a butt on.
Xerox FaxC entre F12 User G uide Page 2-7 Product O verview 2 (Error indicat ors) T urns on when a paper j am occu rs. T o c lear the jam, see “Pap er Jams” on page 8-3 .
Page 2-8 Xerox FaxCentre F12 User Guide HINT : By default t he syste m will timeo ut bac k to the de fault copy s tate after 30 s econd s. T o c hange this see Page 9 -3. 6 Allows y ou to use t he FaxCe ntre a s a copier . Allows y ou cop y colla ted se ts (available in the Copy m ode only ).
Xerox FaxC entre F12 User G uide Page 2-9 Product O verview Entering Character s Using the Numeric Keypad As you p erform var ious tas ks, you’ll need to e nter names and numbers . For e xample, wh en you set up y our mach ine y ou enter yo ur name ( or you r com pany’s name) an d telep hone number.
Page 2-10 Xerox FaxCentre F12 User Guide Keypad Character Assignme nt Edit ing Nu mbe rs or Na mes If you mak e a mist ake, m ove the c ursor unde r the wrong charac ter by pressing or . Pres s the c orrec t numbe r to o v e r w r ite the i n c o rr ect c h a r a c te r .
Xerox FaxC entre F12 User G uide Page 2-1 1 Product O verview Making Connec tions Use the fol lowing i nstruction s to m ake the neces sary conn ectio ns re quired to in stall y our Xero x FaxC entre F1 2 . Ø If requ i re d , connec t your answering m achine a nd/or telephone to the EXT j ack.
Page 2-12 Xerox FaxCentre F12 User Guide NOTE: Use only th e Paral lel cabl e or the U SB ca ble. Y ou must be r unnin g Windows 98, Win dows 2000 , Wi ndows Me or Windows XP to us e the US B cable. Otherwi se, use a parallel cable. ( Parall el or USB c ables ar e not required fo r standalone features .
Xerox FaxC entre F12 User G uide Page 2-13 Product O verview Inst alling Drum and T on er Cartridges Using the instruc tions pr ovided , insta ll the Dr um and T oner cart ridges. CAUTION: Ens ure that the si de cover i s always ope n bef ore o pen ing t he fron t co ver .
Page 2-14 Xerox FaxCentre F12 User Guide Ø T urn th e t oner l oc ki ng l ever upwards to unlo ck the to ner cartridge , then pull the toner cartridge out. Ø R emove th e d rum car t r id ge from its pack aging and slide it into the FaxCentre F12 until it locks int o place.
Xerox FaxC entre F12 User G uide Page 2-15 Product O verview Ø Slid e th e t oner c ar t r id ge i n t o the FaxCentre F12 un til it locks int o place. Ø T urn th e t oner l ever downwards until it lock s in to place. Ø Close the front co ver [1] an d the si de co ver [2] .
Page 2-16 Xerox FaxCentre F12 User Guide Loading Pape r Using the instru ctions provided , load p aper into your Xerox FaxCentre F12 . The p aper cass ette ca n hold a maximu m of 550 sheet s of 80 g/m 2 (20 l b) plai n paper. Ø Pull op en the paper c assette.
Xerox FaxC entre F12 User G uide Page 2-17 Product O verview Ø Adj us t th e rear paper gu id e t o the requi red paper leng th. It is pres et to A4 or 8.5 x 11 inch size de pendin g on country . Ø T o load a nother size, lif t and inse rt the re ar guide into the correspo nding pos ition .
Page 2-18 Xerox FaxCentre F12 User Guide Ø E nsur e th a t th e pa per i s position ed under the snubb ers. Snubb er D o no t fill a b ove th e max fill line.
Xerox FaxC entre F12 User G uide Page 2-19 Product O verview Ø Whil e squeez i ng th e s id e guide as shown, move it toward the stack of paper u ntil it gent ly touch es the si de of the s tac k. Do not all ow the guid e to press against th e edge of the paper ti ghtly; the guide may bend the pa per.
Page 2-20 Xerox FaxCentre F12 User Guide Setting the L anguage If the mac hine l anguage r equires changin g, foll ow the instruc tions be low to change the En ter Langu age se tting. Ø Press [Menu/Ex it] on t he con trol pane l. The di spla y show s menu with the first menu item ; 1:2-UP COP Y indicated .
Xerox FaxC entre F12 User G uide Page 2-21 Product O verview Setting the L ocal ID and Nam e In some c ountrie s you are re quired b y law to i ndicate y our fax number on any fax y ou send. T he Syste m ID, contai ning your telephone number a nd name (or co mpany nam e), wi ll be printed at the top of eac h page se nt from your ma chine .
Page 2-22 Xerox FaxCentre F12 User Guide If you wan t to ente r the same lett er or number in su ccess ion (e.g. SS , AA, 777), e nter o ne digit, t hen move t he curs or by pressing the button, a nd enter the n ext digit . If you want to inser t a sp ace in the name, you can a lso use the button to mov e the cursor to skip the posi tion.
Xerox FaxC entre F12 User G uide Page 2-23 Product O verview Setting the D ate and Time The curr ent time and date ar e shown on th e disp lay when th e machine is on a nd ready f or faxing (Standby mode). T he tim e and date ar e print ed on a ll fax es you s end.
Page 2-24 Xerox FaxCentre F12 User Guide Inst allin g Software You are now read y to instal l the drivers and o ther so ftware that will ena ble PC printing and sca nning. NOTE: Ensure the Fax Centre F 12 is pl ugged i n and connect ed to y our comp uter ’s parall el or USB port before installing software fr om the CD.
Xerox FaxC entre F12 User G uide Page 3-1 Copy 3 Copy This cha pter pro vides st ep-by-s tep ins tructi ons for cop ying document s. This ch apter incl udes: - Copyi ng Proc edure - Standar d Copy Fea.
3-2 Xerox FaxCentre F12 User Guide Copyi ng Proce dure Before ma king copies i dentify wha t is to be copied , the number of copi es requ ired and any spe cial pr ogramm ing r equirem ents. Use the fol lowin g steps t o make a cop y. 1. Press the Copy Key Quick P athway Ø Press th e Copy Key .
Xerox FaxC entre F12 User G uide Page 3-3 Copy 2. Enter the Paper Su pply You can copy to a si ze of media as large as a she et of l egal size (216 x 356 mm / 8.5 x 14 inch) paper. F or full media specifi catio ns, refe r to Appe ndix B - Spec ificati ons.
Page 3-4 Xerox FaxCentre F12 User Guide 3. Load the Originals Documents are loa ded usin g the au tomatic docume nt feede r (ADF). Automatic Document Feeder (ADF) Using th e Auto matic Docum ent F eeder ( ADF), yo u can load up to 50 d ocument s in one job.
Xerox FaxC entre F12 User G uide Page 3-5 Copy Document guides Ø R emove a ll sta p l es an d paper clip s befor e placi ng the origin als into the doc ument feeder . Ø If ne cessar y, adj ust the slidin g docu ment gu ides to the siz e requ ired Ø Insert t he orig inals neatly into the docum ent feed er , fac e down.
Page 3-6 Xerox FaxCentre F12 User Guide 4. Enter the Copy Features There are four stand ard featur es avai lable u sing keys located on the Contr ol Pane l.
Xerox FaxC entre F12 User G uide Page 3-7 Copy 6. Press Star t Ø Press [St art] to begin copying . The LCD d isplays c opy processi ng. St a r t K e y.
Page 3-8 Xerox FaxCentre F12 User Guide S t an dard Copy Features You can s et the fol lowing sta ndard features for Copy. Us e the feature buttons on the con trol pa nel to change featu re setti ngs before pr essing the Star t button to b egin c opying.
Xerox FaxC entre F12 User G uide Page 3-9 Copy Orig inal Type The Ori ginal Type setti ng can be used to improv e copies of differen t docu ments by speci fying the type of doc ument being loade d. Ø Press [O riginal T ype ] on the control panel to di splay the current setting.
Page 3-10 Xerox FaxCentre F12 User Guide 1-2 Sided Copy Use the 1- 2 Sided Copy opti on to prod uce 2-s ided cop ies from 1-side d origin als. Ø P r e ss [1 - 2 S i de d ] r e p ea t ed l y u nt i l t h e r e q ui r ed Sele ction di splays . Ø Press [Enter] t o save th e Selecti on.
Xerox FaxC entre F12 User G uide Page 3-1 1 Copy Collated When the C ollated featu re is On, the machine coll ates the copy job into sets. For examp le, 2 copi es of a 3 pag e job will print one comp lete do cumen t follo wed by the se cond c omple te document (e.
Page 3-12 Xerox FaxCentre F12 User Guide Resetting the Machine to the Factory Sett ings You can rese t all th e Copy and Fax fea ture select ions y ou ha ve made bac k to the factory de fault statu s. After r esetting t he mach ine will be in Fax mode.
Xerox FaxC entre F12 User G uide Page 4-1 Print 4P r i n t This section d escribes printing from your PC to your Xe ro x FaxCentre F12 . This ch apter incl udes: - Printing a Docum ent from a n Applic.
Page 4-2 Xerox FaxCentre F12 User Guide Printing a Documen t from an App lication This pro cedure d escribes the ge neral st eps requ ired for printin g from variou s Window s a pplicati ons. Th e exact s teps for printin g a docum ent may vary dependi ng on the ap plicati on progra m you ar e using.
Xerox FaxC entre F12 User G uide Page 4-3 Print Printer Settings You can use your mach ine with a ll yo ur Wind ows 95/98/2 000/ Me/XP or Windows NT 4.0 a pplicati ons. Ens ure you hav e set the FaxCentre F12 as the d efault pr inter for all your Wi ndows operatio ns.
Page 4-4 Xerox FaxCentre F12 User Guide Windows NT 4.0 Ø Choose File > Pr int > Propert ies or Fil e > Page Se tup comm and from wi thin any Wind ows appli catio n. Or Ø Choose the Xer ox FaxC entre printer from the P rin ters folder , click the right mo use button , then E nter Doc ument Defaults from th e drop -down li st.
Xerox FaxC entre F12 User G uide Page 4-5 Print Printer Properties Tabs When the Pr inter P roperti es are dis played, you can review an d chang e setting s for yo ur pr int job.
Page 4-6 Xerox FaxCentre F12 User Guide NOTE: If you ac cess th e Print er Prop erties t hrough the Printers folder, any settings mad e will bec ome th e defau lt settings for the p rinter .
Xerox FaxC entre F12 User G uide Page 5-1 Fax 5F a x This cha pter con tains inf ormation about th e Fax functio n and the fea tures av ailabl e. It gi ves step b y step i nstruc tions on how to send and receiv e faxes us ing al l the featur es and func tions availab le.
Page 5-2 Xerox FaxCentre F12 User Guide Sending a Fax The proce dures for se nding a fax are as follo ws: Ø Preparing Documents fo r Faxi ng Ø How to Send a Fax Ø Adjusti ng Document Setti ngs Ø S.
Xerox FaxC entre F12 User G uide Page 5-3 Fax How to Send a Fax Document guides If n ecessa ry , pul l out this support. Ø R emove a ll sta p l es an d paper clip s befor e placi ng the origin als into the doc ument feeder .
Page 5-4 Xerox FaxCentre F12 User Guide Ø Y ou can ad just th e followi ng doc ument sett ings t o suit yo ur fax needs (see 5-5 ): • Resolution – to selec t resoluti on. • Lighten/Da rken – t o adjus t cont rast. • Original Type – to sui t the ty pe of origin al yo u are sending .
Xerox FaxC entre F12 User G uide Page 5-5 Fax Adjusting Document Settings When sen ding t ypica l text ba sed do cumen ts, the defaul t document settin gs prod uce go od resul ts. However, if you send doc uments th at are of poor q uality, o r contain photogr aphs, yo u can adjust th e followin g features to ensure a higher quality.
Page 5-6 Xerox FaxCentre F12 User Guide Lighten/Darken Ø Make sure that a do cumen t is loaded in the AD F. Ø Press [Lighte n/Darken ] to compe nsate fo r the br ightne ss or darknes s of you r faxed document. By press ing [Li ghten/D arken] repeatedl y or usin g the navigati on butto ns, you can choose fr om 5 contr ast le vels.
Xerox FaxC entre F12 User G uide Page 5-7 Fax Original Type Original Typ e setting is used to s elect th e text typ e for the current c opy or f ax job. T o selec t the imag e type, take the followin g steps : Ø Make sure that a do cumen t is loaded in the AD F.
Page 5-8 Xerox FaxCentre F12 User Guide Sending a Fax Automatically Document guides If n ecessa ry , pul l out this support. Ø R emove a ll sta p l es an d paper clip s befor e placi ng the origin als into the doc ument feeder .
Xerox FaxC entre F12 User G uide Page 5-9 Fax If the SEND FROM MEM fe ature is set to ON (default setting), the docum ent is scanned into m emory a nd the d isplay shows the memor y capa city and the number of p ages being st ored in memory . NOTE: If you want to canc el the fax , press [Stop/Clear] at any time dur ing the transmis sion.
Page 5-10 Xerox FaxCentre F12 User Guide Sending a Fa x Manually Document guides If n ecessa ry , pul l out this support. Ø R emove a ll sta p l es an d paper clip s befor e placi ng the origin als into the doc ument feeder .
Xerox FaxC entre F12 User G uide Page 5-1 1 Fax NOTE: If you want to canc el the fax , press [Stop/Clear] at any time dur ing the transmis sion. Th e display will sho w: ST A RT=RESUME STOP=CAN CEL Press [S tart] to canc el the fax . This m ay take severa l seco nds to compl ete.
Page 5-12 Xerox FaxCentre F12 User Guide Using Toll Sa ve Transmission If you hav e set a speci fic toll save time, y ou ca n quick ly set your doc ument (s) to be se nt at the p reset ti me using th e TOLL SA VE feature. Using this featu re, you c an take a dvanta ge of lower lo ng dis tance rates at night, for exam ple.
Xerox FaxC entre F12 User G uide Page 5-13 Fax Receiving a Fax The pr ocedures for re ceivin g a fax are a s follows : Ø About Recei ve Mode Ø Rece iving Au tomati cally in F AX Mode Ø Receiv ing A.
Page 5-14 Xerox FaxCentre F12 User Guide About Receive Mode Your Fax Centre has thre e recep tion mo des: Ø In F AX mode, the FaxC entre ans wers an incoming call an d immed iately g oes in to fax receiv e mode .
Xerox FaxC entre F12 User G uide Page 5-15 Fax Receiving Automatically i n FAX Mode Your Fax Centre is preset to FA X mode at the fac tory. If you have cha nged the fax mode, t ake the following steps.
Page 5-16 Xerox FaxCentre F12 User Guide Receiving Automatically i n ANS/FAX Mode For this mod e, you must a ttach an an swering machine to the EXT ja ck o n the ba ck of yo ur Fax Centre . Ø Press [Me nu/Ex it] and the n repeatedl y until ‘7: F AX SETUP ’ appea rs on the displa y , th en pr ess [E nter ].
Xerox FaxC entre F12 User G uide Page 5-17 Fax Receiving Manually in TE L Mode Ø Press [Me nu/Ex it] and the n repeatedl y until ‘7: F AX SETUP ’ appea rs on the displa y , th en pr ess [E nter ]. Ø Press the or navig ation key s repe atedly until ’RECEI VE MODE’ is displa yed on the lower line, the n press [Enter].
Page 5-18 Xerox FaxCentre F12 User Guide Automatic D ialing The are fou r feat ures ena bling yo u to us e autom atic dia ling. These a re: Ø One-T ouch Di alin g Ø Speed Dialing Ø Group D ialin g .
Xerox FaxC entre F12 User G uide Page 5-19 Fax One-Touch Dialing The 25 o ne-touch buttons on the c ontrol pa nel le ts you s tore frequentl y used f ax number s and au tomatical ly dial a number with one to uch of a button . Usi ng th e [26-50 ] button, y ou ca n store u p to 50 fax numbers on the one-touc h buttons.
Page 5-20 Xerox FaxCentre F12 User Guide Ø Press [E nter] w hen the name appea rs cor rectly or sim ply withou t entering a name . Ø T o stor e more te lephon e numbe rs, press the desi red one- touch butt on and r epeat the steps. Or To return to Standby mode , press [S top/Clear].
Xerox FaxC entre F12 User G uide Page 5-21 Fax Speed Dialing You can store up to 2 00 numb ers in S peed D ial loca tions (1- 200). Storing a Number for Speed Dialing Ø Press [Me nu/Ex it] and the n repeatedl y until ‘7: F AX SETUP ’ appea rs on the displa y , th en pr ess [E nter ].
Page 5-22 Xerox FaxCentre F12 User Guide Sending a Fax using a Speed Number Ø Feed the document( s) face d own into the AD F . Ø Adjust t he doc ument s etting s if nece ssary . F or details , see “Adjusti ng Documen t Setti ngs” on page 5-5. Ø Press [S peed Di al] on t he cont rol panel.
Xerox FaxC entre F12 User G uide Page 5-23 Fax Ø The LCD d isplay asks y ou to en ter one- touch or speed dial number . Press a one-to uch bu tton or ent er the sp eed di al number y ou want to i nclude i n the gro up. Ø Press [Ente r]. Repe at to enter other one- touch or speed dial numbers into t he group.
Page 5-24 Xerox FaxCentre F12 User Guide [26-50] a nd one-tou ch bu tton.) Th e LCD di splay s hows ’DEL ETE?’. If you want to a dd a new sp eed dia l number or on e-touch dial number, e nter the d esired speed dial numb er or pr ess the one-touc h butto n (If nece ssary , press [26 -50] a nd one-tou ch button.
Xerox FaxC entre F12 User G uide Page 5-25 Fax Searchi ng for a Number in the Memory There ar e two wa ys to s earch fo r a numb er in th e memo ry. You can eith er scan from A to Z s equential ly. Or you can s earch using th e first lette r of th e name as soci ated with th e numbe r.
Page 5-26 Xerox FaxCentre F12 User Guide Mailbox Faxi ng The FaxCe ntre p rovides m ailbox c ommun ications with any compat ible remote ma chine usin g ITU-T s tandards .
Xerox FaxC entre F12 User G uide Page 5-27 Fax Transmitting to a Remote Mailbox A docume nt can be trans mitted co nfiden tially by usi ng a mailbox that is establ ished in memor y of the F axCen tre.
Page 5-28 Xerox FaxCentre F12 User Guide Receiving to a Mailbox Before r eceiving docum ents to a m ailbo x, you ha ve to s et up the follo wing Ø Confid ential or Bulleti n Board mailbox es. Y ou c an ha ve up to 10 mail boxes i n total. Ø The passwo rd for e ach ma ilbox.
Xerox FaxC entre F12 User G uide Page 5-29 Fax change th e pass word, del ete the mailbox and setup a new mailbox with a new passw ord. This pas sword mu st be u sed to pr int the confiden tial document s. Ø Press [E nter] when t he passwo rd number appea rs correc tly .
Page 5-30 Xerox FaxCentre F12 User Guide Storing Documents in your Mailbox You can s can doc uments on the FaxCentr e and sto re the m in a mailbo x. Whe n you store a m ailbo x docume nt, the f ax machine displ ays ‘M AIL’, t otal nu mber re ceived, and the mailbox name i n the lowe r line of the displ ay.
Xerox FaxC entre F12 User G uide Page 5-31 Fax Printing Document s in your Mailbox You can p rint the c onten ts of y our mail box. Whe n you rec eive a mailbo x doc ument, t he fax machine display s ‘MAI L’, total number rec eived, an d the mai lbox nam e in the lowe r line of th e display .
Page 5-32 Xerox FaxCentre F12 User Guide Other W ays T o F ax The foll owing add itiona l metho ds of fax ing are a vailabl e: Ø Redial Ø Delayed Transm ission Ø Memory T ransmissi on Ø Fax Foward.
Xerox FaxC entre F12 User G uide Page 5-33 Fax Redial To re dial t he numb er last calle d: Ø Press [Red ial/P ause] brie fly . If a docum ent is loaded i n the A DF, the F axCent re automa tically begin s to send . To search th rough Redial me mory: Ø Press and hold [Redial/Pa use] fo r about 2 seco nds.
Page 5-34 Xerox FaxCentre F12 User Guide Ø Press [E nter] to c onfirm th e numbe r on the L CD displa y . The di splay ask s you to en ter an othe r fax num ber to send the docum ent. Ø Press the or navig ation k eys to d isplay ’YES’ or ‘NO’ ap propria tely and press [ Enter].
Xerox FaxC entre F12 User G uide Page 5-35 Fax Memory Transmission Documents are auto matic ally st ored in m emor y and sen t to a remote s tation. Us e this fea ture to send yo ur docum ents to multiple loca tions . After tr ansmis sion, the docum ents are automa tically er ased fr om the m emory.
Page 5-36 Xerox FaxCentre F12 User Guide Fax Fo warding You ca n forward al l faxes whic h you re ceive dur ing a sp ecified date and tim e period to a spe cified re mote station . This can be useful wh en you ar e away fr om your FaxCent re and wan t to receive y our f axes at an other workstat ion.
Xerox FaxC entre F12 User G uide Page 5-37 Fax Ø T o Enter A M or PM for 12 -hour format, p ress or . ‘END T IME’ is dis playe d on the lowe r line . Ø Press [E nter] w hen the tim e and da te on th e displa y is cor rect. Ø Using the s ame proc edure use d for ST ART TIME, ent er the corre ct end date and time using the numer ic keypad.
Page 5-38 Xerox FaxCentre F12 User Guide Priority Transmi ssion When the P rio rity Trans missio n is enab led, a h igh pri ority document can be transmi tted ahead of reser ved oper ation s. The doc ument is scanned into th e memory , and tran smitte d when the c urrent o peration is conc luded.
Xerox FaxC entre F12 User G uide Page 5-39 Fax Polling What is Poll ing? Polling is use d when one fax mac hine requ ests an other to send a docume nt.
Page 5-40 Xerox FaxCentre F12 User Guide If you do n ot want t o secure th e transmissi on with a p oll code, press [Enter] whe n the di spla y show s ’0000’ for t he poll co de, or enter 000 0 . Ø The displ ay asks you to s tore the docume nt in the FaxCent re’s bulletin mem ory .
Xerox FaxC entre F12 User G uide Page 5-41 Fax Ø Enter the nu mber of th e remote f ax machi ne using the number k eypad. To ente r the num ber, yo u can also p ress a one-touc h but ton, or press [Speed Di al] and enter a s peed dial numbe r. Ø Press [E nter] t o confir m the numbe r .
Page 5-42 Xerox FaxCentre F12 User Guide Ø If you have e ntered a s pecifi c start time, the Fax Centre wil l dial, and receiv e a docum ent fr om the rem ote machi ne at the time .
Xerox FaxC entre F12 User G uide Page 5-43 Fax Department Cont rol Mode For usage manag ement, you r FaxCe ntre is equ ipped with Depa rtme nt Co ntrol Mode . Thi s is a secu rity func tion, and can restrict us e with Department Codes . If cod es do no t matc h, this mode prev ents opera tion.
Page 5-44 Xerox FaxCentre F12 User Guide Ø Enter th e desi red departm ent number (1-50) us ing t he number key pad, then p ress [Ente r]. If the depa rtment num ber alre ady exis ts in yo ur memor y, the LCD dis plays ’DE PARTMENT NO. ALRE ADY EXISTS!’ and prompts you to ent er the departme nt numb er again.
Xerox FaxC entre F12 User G uide Page 5-45 Fax when ’DEP T. CODE ’ is displ ayed on th e lower l ine. The Depa rtment Code lis t shows al l the D epartm ent co des and names . After p rinting, the machi ne returns to Stan dby mode. If you want to print Departmen t Journal list, pre ss [Enter ] when ’DEP T.
Page 5-46 Xerox FaxCentre F12 User Guide Ø Press [E nter]. ’CLE AR DE P A RTMENT’ is di splayed . Ø Press [1] to c lear the department j ournal. P ress [2] to clea r the departmen t code. If you pr essed [2 ], the LCD promp ts you to sele ct one between ’A LL’ an d ’EACH’.
Xerox FaxC entre F12 User G uide Page 5-47 Fax Addi tiona l Feat ures This sec tion cover s fax ma intena nce proc edures. T hese ar e: Ø Printing Re ports Ø System Data Settin gs Ø Setting P refix.
Page 5-48 Xerox FaxCentre F12 User Guide Printing Reports Your F axCentre can print r eports c ontainin g usef ul inf ormat ion – System Da ta for example.
Xerox FaxC entre F12 User G uide Page 5-49 Fax Setting Pr efix Dial Number You can set the prefix dial numb er up to 5 dig its. This dial number i s to dial fir st before any autodi al numb er is star ted.
Page 5-50 Xerox FaxCentre F12 User Guide.
Xerox FaxC entre F12 User G uide Page 6-1 Scan 6 Scan Your FaxCentre F12 is equipped with a Tr ue Color Quality Scanner capabl e of repr oducing color c harts, p hotogr aphs, graphic s or prin ted tex t.
Page 6-2 Xerox FaxCentre F12 User Guide The FaxCentre F 12 TW AIN Sc anner Program The FaxCentre F12 TWAI N Scanner program is used to s can document s and p hotogr aphs. You can decid e what po rtion of a docume nt you want to sc an, adjus t the brig htness and contras t, color ba lance , resol ution, and m any o ther sc anner settings.
Xerox FaxC entre F12 User G uide Page 6-3 Scan Scanning Procedu re This sec tion exp lains ad vanc ed scann ing wit h a Twain complia nt appl ication program . NOTE: Refer to the d ocume ntation provid ed by t he applica tion m anuf acturer to see how to s can ac quire a scanned image .
Page 6-4 Xerox FaxCentre F12 User Guide Do not atte mpt to f eed the followin g type s of doc uments into the A utomati c Docume nt Feeder : • carbon-pa per or carb on-backed pape r • coated pa pe.
Xerox FaxC entre F12 User G uide Page 7-1 Maintaining the FaxCentre 7 Maintaining the FaxCentre There will be tim es when the ma chine will require mai ntenance tasks t o be carr ied out. This c hapter pr ovides step by step instruc tions fo r maintai ning the m achi ne and re placing consuma ble s.
Page 7-2 Xerox FaxCentre F12 User Guide Cleaning Cleaning the FaxCentr e F12 Proper maintena nce is impo rtant for the sm ooth op eration o f any equi pment. CAUTION: Whe n cleaning the FaxC entre F1 2 , do not use organic or strong chemical so lvents or aeros ol clean ers.
Xerox FaxC entre F12 User G uide Page 7-3 Maintaining the FaxCentre Cleaning the CVT G lass Keeping the C onstan t Veloci ty Tra nsport (C VT) glass c lean helps e nsure the be st po ssible cop ies. It is r ecomme nded t hat you cle an the CVT glass at t he start o f each d ay and dur ing th e day as n eeded.
Page 7-4 Xerox FaxCentre F12 User Guide Ordering Su pplies The Toner Cartridge and the Drum Car tridge a re availab le as cust omer re place able units .
Xerox FaxC entre F12 User G uide Page 7-5 Maintaining the FaxCentre Customer Repl aceable Units Toner Cartridg e Expected Cartridge Life The li fe of your tone r cart ridge de pends on the am ount of toner used in e ach pri nted jo b.
Page 7-6 Xerox FaxCentre F12 User Guide Replacing the Toner Cartridge When the t oner c artridge is nea r the end of its life, whit e streak s or hue chang e will occur.
Xerox FaxC entre F12 User G uide Page 7-7 Maintaining the FaxCentre Ø O pen th e f ron t cover . Ø T urn th e t oner l oc ki ng l ever upwards to release the tone r cart rid ge.
Page 7-8 Xerox FaxCentre F12 User Guide T o Re-distribute the T oner: NOTE: If the tone r gets on yo ur cloth ing, wipe it off with a d ry cloth and was h clothin g in cold water . Hot water sets toner into fabric. Replacing the T oner Cartridge: When the to ner ev entual ly runs out , only blank p ages wi ll print when a job is pri nted.
Xerox FaxC entre F12 User G uide Page 7-9 Maintaining the FaxCentre . If the mac hine wa s displ aying “To ner Low” or “Tone r Empty ” you will be aske d whethe r or not you ha ve r eplaced t he toner cartri dge. Ans wer Y ES if yo u have insta lled a new ton er cartri dge in the ma chine .
Page 7-10 Xerox FaxCentre F12 User Guide Setting Your FaxCentre to Send Toner Low Information If you set th e Notify Tone r menu opti on to ON, when the toner cartri dge ne eds to be r eplace d, your m achin e autom atica lly sends a fax to you r service company or the dea ler to no tify them that y our mac hine req uires a new tone r cartri dge.
Xerox FaxC entre F12 User G uide Page 7-1 1 Maintaining the FaxCentre Drum Cartridge The Drum Car tridge req uires r eplacem ent when th e Drum lif e warning is disp layed , after app roxima tely 1 5,000 copi es. If you a re expe rienci ng stre aks or spots on yo ur pri nts ther e is an option for clea ning the d rum.
Page 7-12 Xerox FaxCentre F12 User Guide Replacing the Drum Ca rtridge The use ful life o f the drum cartri dge is a pproxim ately 15 ,000 copie s/prints in Simplex m ode. A high r ate of D uplex copyin g/ printin g redu ces the o vera ll life o f a dr um.
Xerox FaxC entre F12 User G uide Page 7-13 Maintaining the FaxCentre NOTE: The tone r cart ridge mu st be rem oved t o replace t he drum ca rtridge . Ø P u ll th e use d d rum c ar t r id ge. Ø U npac k th e new d rum cartridge and s lide it in place, making sur e not t o touch the surfac e of the drum.
Page 7-14 Xerox FaxCentre F12 User Guide Ø R e i ns t a ll th e t oner c ar t r id ge, then lock the lev er . Ø Close the front cover a nd the side cove r .The LCD d ispl ays ‘NEW DRUM?1.Y ES 2.NO’. Ø Select ‘ YES’. The Fax Centre retur ns to S tandby m ode.
Xerox FaxC entre F12 User G uide Page 7-15 Maintaining the FaxCentre Loading Med ia Always us e print m edia th at meet s the guid eline s for us e with this FaxC entre. Using a p rint m edia that i s not re comme nded may cau se pap er jams or print qu ality problem s.
Page 7-16 Xerox FaxCentre F12 User Guide a. Depending on pape r thick ness, m aximu m capa city ma y be reduced . b. If you ar e exper iencing excess ive jam ming, fe ed one sheet at a time th rough the Bypa ss Tr ay. Using the Paper Cassette The pape r cass ette can h old a m axim um of 550 s heets of 80 g/m 2 (20 l b) plain pa per.
Xerox FaxC entre F12 User G uide Page 7-17 Maintaining the FaxCentre Ø Push down on the pressur e plate u ntil it locks in pos itio n. Ø Adj us t th e rear paper gu id e t o the requi red paper leng th. It is pres et to A4 or 8.5 x 11 inch size de pendin g on country .
Page 7-18 Xerox FaxCentre F12 User Guide Ø T o remo ve an d i nser t th e rear guide, turn i t slight ly to your right side then lift it. While holding t he rear guide at 70 ° angle, inse rt it into the correspo nding pos ition and push it to your left sid e until i t stands up c omplete ly .
Xerox FaxC entre F12 User G uide Page 7-19 Maintaining the FaxCentre Ø If l oa di ng l e tt er h ea d paper , load with the desig n side facing up . The top e dge of th e sheet with the log o shou ld be placed a t the righ t side. Ø Ensure tha t the paper is position ed under the snubb ers.
Page 7-20 Xerox FaxCentre F12 User Guide NOTE: When yo u print a file f rom your P C using t he paper casset te, mak e sure that yo u Ente r the source and th e cor rect paper size from your s oftware appli cation be fore starting your print jo b. HINT : If you experi ence pro blems fee ding paper, place the paper into the Bypass tray .
Xerox FaxC entre F12 User G uide Page 7-21 Maintaining the FaxCentre Using the Bypass Tray The Bypas s tray is loca ted on th e right s ide of your F axCent re.
Page 7-22 Xerox FaxCentre F12 User Guide NOTE: Do not hit the by pass tray or re st yo ur hands on it; otherwis e the tra y may be damaged or detached from the FaxCent re. NOTE: Remove any c url on pos tcards, env elopes, and lab els before l oading them into the bypass tr ay .
Xerox FaxC entre F12 User G uide Page 7-23 Maintaining the FaxCentre Ø L oa d th e pr i n t ma t er i a l w ith the pri nt side facing d own and against t he right edge of the tray . Ø Adj us t th e paper gu id e t o th e width of the stack of pr int material.
Page 7-24 Xerox FaxCentre F12 User Guide Media Gu idel ines When Ent ering or loading paper , enve lopes, or other s pecial media, consid er these guidelin es: - Attemptin g to pr int on damp, curle d, wrink led, or to rn paper c an cause paper ja ms and poor pr int quali ty.
Xerox FaxC entre F12 User G uide Page 7-25 Maintaining the FaxCentre Guidelines f or Speci al Media Ensu re you r ead an y instr uctio ns that come wit h your speci al paper. Th ese in structi ons prov ide imp ortant informat ion regarding how to a chieve t he highes t print q uality wi th these papers.
Page 7-26 Xerox FaxCentre F12 User Guide - Do not feed a sheet of labels throu gh the FaxCentr e more than on ce. The a dhesive backing is desi gned for one pa ss through t he Fa xCentre. - Do not u se label s that are sepa rating fr om the backing sheet or are w rinkled, bu bbled , or otherw ise dam aged.
Xerox FaxC entre F12 User G uide Page 8-1 Basic Troubl eshooting 8 Basic Troubleshooting This cha pter p rovides i nform ation for solv ing prob lems which may oc cur with your FaxCe ntr e F1 2 . Tables listin g Error Message s and Codes, problems and p ossible s olutio ns are provid ed.
Page 8-2 Xerox FaxCentre F12 User Guide Document Ja ms If a document jams while it is feed ing through the ADF, ‘DOCU MENT JA M’ app ears in the di splay . Details for clearing the three typ es of document misf eeds are given be low . Input Misfeed Ø O pen th e ADF t op cove r.
Xerox FaxC entre F12 User G uide Page 8-3 Basic Troubl eshooting Paper Jams If paper j ams occur , ‘PAP ER JAM’ appears in the display. Follow the steps below to c lear ja m. To av oid tea ring pape r, pull the jammed paper ou t gently and s lowly.
Page 8-4 Xerox FaxCentre F12 User Guide NOTE: If you r emove the jamme d paper here, o pen the side cover then c lose it to clear t he ‘PAP ER JAM’ message on the LCD.
Xerox FaxC entre F12 User G uide Page 8-5 Basic Troubl eshooting Fuser Area If jammed in the fuser area, ‘PAPER JAM 1’ appears in the display . WARNING: The fuser area is hot. Take care wh en removing paper fr om the machine. CAUTION: Do not pull paper up through the fusing unit.
Page 8-6 Xerox FaxCentre F12 User Guide Ø R emove th e j amme d paper, in the directi on shown. Ø P us h up on t h e f user l ever, then close the side c over.
Xerox FaxC entre F12 User G uide Page 8-7 Basic Troubl eshooting Pape r Exit Area If jammed in the paper exit ar ea, ‘P APER J AM 2’ appears in the display . Ø Press the rele ase la tch to open the s ide cov er. Ø Open the front cover. Ø P u ll d own on t h e f user l ever .
Page 8-8 Xerox FaxCentre F12 User Guide Ø T urn th e j am remove l ever i n the dire ction of th e arrow to move the p aper to th e exit area, the n gently p ull th e paper ou t through t he exit area.
Xerox FaxC entre F12 User G uide Page 8-9 Basic Troubl eshooting Ø T urn th e j am remove l ever back to t he origi nal posi tion. Ø Close the front co ver [1] an d the si de co ver [2] .
Page 8-10 Xerox FaxCentre F12 User Guide Duplex Jam If paper jam oc curs in the duple xer, ‘DUPL EX JAM ’ appears in the disp lay. Ø Press the rele ase latch to open th e side c over.
Xerox FaxC entre F12 User G uide Page 8-1 1 Basic Troubl eshooting Calling for Service If the pro blem persist s, contac t the Xerox We lcom e Centre or your lo cal r eprese ntativ e.
Page 8-12 Xerox FaxCentre F12 User Guide LCD Error Messages If an ab normal c ondit ion aris es in th e mach ine or an in correct operatio n is perfor med, a mess age ind icating th e nature of t he error is displa yed. If this happens , take the correcti ve actio n listed i n the fo llowing t able.
Xerox FaxC entre F12 User G uide Page 8-13 Basic Troubl eshooting PAPER JAM 1 Paper has jamm ed in the fuser area. Clear the jam. Re fer to page 8-5 . PAPER JAM 2 Paper has jamm ed in the paper exit area. Clear the jam.Ref er to page 8-7 . TONER EMPTY The to ner cartr idge has run out.
Page 8-14 Xerox FaxCentre F12 User Guide NO. NOT ASSIGNED Th e spee d dial lo catio n you t ried to use ha s no nu mber assigne d to it. Dial the nu mber man ually wi th the numeric keypad or assi gn the number to a spee d dial lo catio n. POLLING ERROR When se tting up to poll an other fax machi ne you hav e use d an incor rect po ll co de.
Xerox FaxC entre F12 User G uide Page 8-15 Basic Troubl eshooting Solving Problems The foll owing chart li sts some con dit ions that may oc cur and the reco mmende d soluti ons. Follo w the s uggest ed soluti ons until the problem is cor rected. I f the probl em pers ists, pl ease call for servi ce.
Page 8-16 Xerox FaxCentre F12 User Guide Frequent copy p aper jams Fan the st ack of p aper, then turn it o ver in t he cassette . Replace paper in paper c asset te with a fresh sup ply. Ch eck/adj ust pap er guide s. Ensure that the pape r is the prop er paper weight 80 g/ m 2 (20 l b) bond p aper is recomme nded.
Xerox FaxC entre F12 User G uide Page 8-17 Basic Troubl eshooting Printing Probl ems Solutio n Chart Problem Probable Caus e Suggested S olution Y our product does not print The IE EE-128 4 parallel cable o r USB cable i s not co nnected pro perly. Check the cable connect ion .
Page 8-18 Xerox FaxCentre F12 User Guide Printing is too slow The c ompute r parallel port may not be set for high s peed commun icat ions. If your comp uter is equipped with an ECP para llel por t, enab le this m ode of operation . Refer to t he Ena bling High Speed Pr inter Com munic ations s ectio n of your PC ’s use r guide.
Xerox FaxC entre F12 User G uide Page 8-19 Basic Troubl eshooting Back ground scatt er The pa per may be too damp. Try printin g with a di fferent batch of paper. Do n ot open package s of pa per until neces sary so th at the p aper does not absorb to o much mo isture fro m the air.
Page 8-20 Xerox FaxCentre F12 User Guide Faxing Problems Solution Chart Problem Suggested Solution Originals are fed diagonally (skewed) Ensure the Doc ument Gui des are adj usted to th e width of th e origin al that you are sendi ng. Check the origi nal meets the c onditions establi shed for use wi th this de vice.
Xerox FaxC entre F12 User G uide Page 8-21 Basic Troubl eshooting Paper is colla ted but not printed. Ensure there e nough tone r. Check with the party send ing the fax that th e original was pl aced c orrectly when sc anned a t the remo te FAX.
Page 8-22 Xerox FaxCentre F12 User Guide Resetting th e Machine If you ar e exper ience pr oblems o r the machine l ocks up y ou may need t o res et the ma chine. Use the fol lowing instruc tions to reset and reboo t the ma chine : NOTE: T his prog rammi ng seque nce m ust be perform ed wit hin 1.
Xerox FaxC entre F12 User G uide Page 9-1 System Setup 9 System Setup There ar e vario us sys tem se ttings which requi re setti ng up prior to using you r Fa xC entr e F1 2 machine . Also ControlCe ntre 5 .0 is av ailable f or setti ng up th e mach ine remotely, at y our PC or Work station.
Page 9-2 Xerox FaxCentre F12 User Guide System Setup You can change variou s set tings on the m achine th rough the Machine Setup or Fax Setup menus. Machine Setup Options Option Descr iption TRA Y 1 SIZE The printi ng paper size for fax receptio n you are load ing in the tr ay – L TR (letter), A4, or LGL (legal).
Xerox FaxC entre F12 User G uide Page 9-3 System Setup REDIAL INTERV AL FaxCentre F12 can automa tically redial a remote fax ma chine if it was busy . In tervals fr om 1 to 15 minute s can be entere d.
Page 9-4 Xerox FaxCentre F12 User Guide Changing the Machine Se tup Options Use the foll owing ins tructio ns to disp lay or change th e defaul t System Setup o ptions: Ø Press [Menu/Ex it] on t he con trol pane l. The di spla y show s menu with the first menu; 1:2-UP COPY indi cated.
Xerox FaxC entre F12 User G uide Page 9-5 System Setup Fax Setup Options Option Descr iption P A PER SUPP L Y Used to determi ne the paper tray to be used t o print rec eived fa xes. F AX DU PLE X With this opti on enabled , you c an prin t 2-side d fax page s.
Page 9-6 Xerox FaxCentre F12 User Guide RECEIVE MODE Y our pr oduct is set to au tomati cally rece ive a fax. T her e are s everal other re ceiv e mode s avail able: TEL: In TEL mode, a utomati c fax a nswerin g and re ception i s turned off.
Xerox FaxC entre F12 User G uide Page 9-7 System Setup Changing the Fax Se tup Options Use the foll owing ins tructio ns to disp lay or change th e defaul t System Setup o ptions: Ø Press [Menu/Ex it] on t he con trol pane l. The di spla y show s menu with the first menu; 1:2-UP COPY indi cated.
Page 9-8 Xerox FaxCentre F12 User Guide Adjusting Sp eaker V olume Use the fol lowin g instru ction s to adju st the l oudness of the speaker . Ø Ensure that the LCD displ ays date and time ( Fax St andby mode). If not, pre ss [Copy] un til FAX displa ys, then p ress [E nter].
Xerox FaxC entre F12 User G uide Page 9-9 System Setup Report s Vari ous Re ports an d Lists a re av ailable on your m achin e. The reports he lp yo u to mon itor yo ur machi ne and fax activi ty – System Data for ex ample. Reports can be set up to includ e spec ific in forma tion or to prin t automa tically .
Page 9-10 Xerox FaxCentre F12 User Guide Message Confirmation This rep ort shows th e fax n umber, th e numbe r of pages , elapsed time of the opera tion, th e commun ication m ode, an d the co mmuni cation res ults.
Xerox FaxC entre F12 User G uide Page 9-1 1 System Setup Clearing Memory You can selec tively clear informati on sto red in y our FaxCent re’s me mory. Ø Press [Me nu/Exit] and the n repeatedly until ‘8:MEMO RY CLEAR’ appears on the d isplay , then pr ess [Enter].
Page 9-12 Xerox FaxCentre F12 User Guide ControlCent re 5.0 Using the Xerox FaxCentre F12 Cont rolCe ntre 5.0, you ca n set up fax sy stem data op tions , create an d edit ph onebook en tries, or vie w the in forma tion of your FaxCen tre F12 ma chine on yo ur desktop compu ter.
Xerox FaxC entre F12 User G uide Page 9-13 System Setup Using ControlCentre 5.0 The Contr olCentr e 5.0 scree n provi des five tabs: - Settings - Adv anced - Phoneboo k - Information - Fi rmw are Up date To exit ControlC entre 5.0, cl ick the [Exit ] button in the bottom of each ta b screen.
Page 9-14 Xerox FaxCentre F12 User Guide Sett ings T ab Click o n the [Setti ngs] t ab to confi gure F ax Sys tem Data settings. HINT : For de tails on t he Syste m Data Setti ng opti ons, plea se refer to “ Machine S etup Opt ions” on page 9 -2. Read s the c urren t settings i n the FaxCentre F12 machi ne th en refreshe s ControlC entre 5 .
Xerox FaxC entre F12 User G uide Page 9-15 System Setup Advanced Tab Click o n the [ Advance d] tab t o chan ge the default Fax S ystem Setup options . HINT : F or details on th e Sys tem Setup opt ions, p lease re fer to “System S etup” on page 9-2.
Page 9-16 Xerox FaxCentre F12 User Guide Phonebook Tab Click o n the [Phon ebook ] tab to cr eate an d edit pho nebook entries. Reads t he phoneboo k entr ies from t he FaxCentr e F12 mach ine to Cont rolCe ntre 5.0. Allows yo u to downlo ad the phonebook entries from ControlCen tre 5.
Xerox FaxC entre F12 User G uide Page 9-17 System Setup Group Dial Options Lets you enter a name fo r the gr oup. Press to add the highlig hted na me to the Incl uded number s list. Choose th e dialin g type list to displa y . Press to remove the hig hligh ted na me from the Included numbe rs list .
Page 9-18 Xerox FaxCentre F12 User Guide Information Tab Click on th e [Informa tion] tab to view the s oftware vers ion informa tion an d vario us co unters. T he coun ters all ow you to check how many scans an d prints have been made, and how many jam s hav e occurr ed on you r machi ne.
Xerox FaxC entre F12 User G uide Page 9-19 System Setup Firmware Update Tab Click o n the [Fi rmware U pdate] ta b to update the fir mware of your ma chine . NOTE: This feat ure shou ld be u sed by a Xero x Serv ice Repr esent ative. Pleas e cont act yo ur loca l Xerox representat ive or authoriz ed dea ler for further informati on.
Page 9-20 Xerox FaxCentre F12 User Guide.
Xerox FaxC entre F12 User G uide Page A-1 Append ix A - Safe ty Notes Appendix A - Safety Notes Your Xe rox product and su pplies h ave be en design ed and tested to mee t stri ct safety r equirem ents. T hese inc lude Safety Agency appro val, and compl iance to est ablishe d environme ntal stand ards.
Page A-2 Xerox FaxCentre F12 User Guide Use of an extension cord with this product is not recommended or autho rized. Users should c heck bu ildin g codes a nd ins urance re quiremen ts if a prop erly ea rthed extension c ord is to be used.
Xerox FaxC entre F12 User G uide Page A-3 Append ix A - Safe ty Notes Never defe at interl ock sw itches . Mach ines ar e desi gned to restric t operator access to unsa fe areas. Cover s, guard s and interlo ck swit ches are provi ded to e nsure th at the m achin e will not ope rate with covers op ened.
Page A-4 Xerox FaxCentre F12 User Guide Regulatory Informa tion FCC Part 15 This equipment h as bee n tested and fou nd to comp ly wit h the limits for a Clas s A dig ital d evice, p ursuant to Part 15 of the FCC Rules .
Xerox FaxC entre F12 User G uide Page A-5 Append ix A - Safe ty Notes FCC Regulations Send Header Requireme nts Federal Co mmuni catio ns Commis sion ( FCC) regul ations require al l pers ons within th e United States wh o send any message via a fac simil e mach ine to include an iden tifying message in the transmi ssion.
Page A-6 Xerox FaxCentre F12 User Guide W ARNING:Ask your local telephone comp any for the modular jack type inst alled on your line. Connecting this machine t o an unaut horized ja ck can se verely damage telephone comp any equipment.
Xerox FaxC entre F12 User G uide Page A-7 Append ix A - Safe ty Notes The tel ephone c ompany will, w here pr actical , noti fy you w hen they need to tem poraril y disc onnect s ervic e. However , if a ction is reason able a nd neces sary, b ut prior no tice is not prac tical, they may still te mporaril y disconne ct yo ur service.
Page A-8 Xerox FaxCentre F12 User Guide Canadian Certification Notice: The Industr y Canada La bel on the machi ne ide ntifies certifi ed equ ipment. This c ertific ation mea ns tha t the equipmen t meets cer tain telec ommun ications network s protectiv e, operati onal a nd safety requir ements.
Xerox FaxC entre F12 User G uide Page A-9 Append ix A - Safe ty Notes Environmental Compliance Energy Star ® XEROX Corporat ion desi gned this product to com ply with t he guideli nes of the E NERG Y STAR ® program of the Envir onmenta l Protecti on Age ncy.
Page A-10 Xerox FaxCentre F12 User Guide.
Xerox FaxC entre F12 User G uide Page B-1 Append ix B - Specifica tions Appendix B - Specifications The FaxCentre F1 2 adheres to strict speci fication s , approv als and cer tificati ons. Th ese spe cific ations are des igned to p rovide for the sa fety of user s and to en sure that the m achine op erates in a full y func tional s tate.
Page B-2 Xerox FaxCentre F12 User Guide Printer Specification Item Description Emulatio n PCL6 Resolut ion True 600 x 600 dpi, 1200 dpi cl ass Prin ting sp eed 12 ppm (for A4 / lett er si ze) Effective printing wid th 208 mm (8.2 i nches ) for letter / l egal (216 x 356 mm / 8.
Xerox FaxC entre F12 User G uide Page B-3 Append ix B - Specifica tions Fax Specification Item Description Applicable line G3 PST N (Publi c Switc hed T ele phone Ne twork) Compatibility ITU Group 3 Resolut ion S tandard: 203 x 98 d pi Fine: 203 x 196 dpi Super Fine: 300 x 300 dpi Dat a coding MH/MR/MM R/JPEG/JB IG Maximum modem spe ed 33.
Page B-4 Xerox FaxCentre F12 User Guide Scanner and Cop ier Specification Item Description Scanning meth od Comp act Ima ge Sensor (CIS), ADF Scan speed ADF (SDMP ): 12 cpm A D F ( M D S P ) : 6 .
Xerox FaxC entre F12 User G uide Page B-5 Append ix B - Specifica tions Genera l Specificat ion Item Description Input paper tray capacity Cassette: 5 50 she ets 75 g/m 2 (2 0 lb ) Bypass tra y: 100 s.
Page B-6 Xerox FaxCentre F12 User Guide Paper Specification It em Desc ript ion Paper t ypes available Plain paper , OHP fi lm, Lab el, Enve lope, C ard, Postcard Paper s izes Paper T ype W x L (mm) W x L (Inch) Letter 215.9 x 279 8.5 x 1 1 Legal 215.
Xerox FaxC entre F12 User G uide Page B-7 Append ix B - Specifica tions Input Source Source Media T ypes Sizes Thickness Paper Cassette Plain Paper A4, Letter , Lega l, Foli o 60 ~ 90 g/m 2 (16lb ~ 24.
Page B-8 Xerox FaxCentre F12 User Guide.
Xerox FaxC entre F12 User G uide Indexi Index Numerics 2-Sided Copy 3- 10 Long Edge 3-10 Short E dge 3-10 A Acces sing Prin ter Se ttings 4-3 Add ing a P aus e 2-10 Addin g Paper 2-16 Adju sting Sp ea.
Indexii Xerox FaxCentre F12 User Guide Copy /Fax /Scan Ke y 3-2 Copying Pr ocedure 3-2 Counters Inform ation 9-18 Customer Replacea ble Units 7-5 Drum Cartridge 7-11 Toner C artridge 7-5 , 7-6 Custome.
Xerox FaxC entre F12 User G uide Indexiii Loading th e Byp ass Tray 7-22 Loading th e Pape r Cassette 7- 16 Medi a Guide lines 7-24 Special Medi a Guidel ines 7-25 Usi ng th e Bypas s Tray 7-21 Using .
Indexiv Xerox FaxCentre F12 User Guide R Rebooting the Mac hine 8-22 Redial 5-33 Re-distri buting the Tone r 7-8 Redu ce/ Enlar ge 3-11 Regulatory Info rmation A-4 Replacin g the Drum Cartridge 7- 12 .
Xerox FaxC entre F12 User G uide Indexv Toner Sav e Mode 7-5 Toner C artridge, i nstal ling 2-13 Ton er Lo w Inf ormat ion 7-10 Toner Sav e Mode 7-5 Total Numbe r of Prints 9-18 Troubles hootin g 8-1 .
Indexvi Xerox FaxCent re F12 User Guide.
An important point after buying a device Xerox FaxCentre F12 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox FaxCentre F12 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox FaxCentre F12 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox FaxCentre F12 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox FaxCentre F12 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox FaxCentre F12, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox FaxCentre F12.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox FaxCentre F12. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox FaxCentre F12 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
