Instruction/ maintenance manual of the product DocuShare 6.0 Xerox
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DocuShare Email Agent User Guide.
Publication date: April 2007 This document support s DocuShare Re lease 6.0/DocuShare CPX Release 6.0 Prepar ed by: Xerox Corporation DocuShare Business Unit 3400 Hillview Avenue Palo Alto, California 94304 USA Copyright © 20 07 Xerox Corpor ation. All Rights Rese rved.
DocuShare Email Agent User Guide iii T able of Content s Chapter 1 Getting st arted Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2 Prerequisites . . . . . . . . . . . . .
Table of Contents iv DocuShare Email Agent User Guide.
DocuShare Email Agent User Guide 1–1 Getting st arted • Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2 • Prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . .
Welcome Getting started 1–2 DocuShare Email Agent User Guide We l c o m e The DocuShare Email Agent impr oves collaboration and ema il management capabilities, allowing you to email content di rectly into DocuShare. Using your email ap plication, you can send messages to Docu Share collections, worksp aces, users, and group s.
Getting started Prerequisites DocuShare Email Agent User Guide 1–3 Prerequisites T o use the Email Agent, you need the following: • An email application and account • A web browser • The URL o.
Resources Getting started 1–4 DocuShare Email Agent User Guide.
DocuShare Email Agent User Guide 2–1 Using the Email Agent • About sending email messages to DocuShare ob jects . . . . . . . . . . . . . . . . . . 2–2 • Object properties unique to the Email Agent . . . . . . . . . . . . . . . . . . . . . . .
About sending email messages to DocuShare objects Using the Em ail Agent 2–2 DocuShare Email Agent User Guide About sending email messages to DocuShare object s The Email Agen t, together with your .
Using the Email Agent Object properties unique to the Email Agent DocuShare Email Agent User Guide 2–3 Object properties unique to the Email Agent The Email Agent provides additional object pr operties to support it s capabilities. These additional properties ar e described below .
Object properties unique to the Email Agent Using the Email Agent 2–4 DocuShare Email Agent User Guide Worksp ace properties Attachment s Only Sends each attach ment as a separate document to the workspace without the email messag e.
Using the Email Agent Sending email messag es to collections and worksp aces DocuShare Email Agent User Guide 2–5 Sending email messages to collections and worksp aces Sending email messages to collections and workspaces lets you easily share, stor e, and retrieve messages as neede d.
Sending email messages to collections and wo rkspaces Using the Email Agent 2–6 DocuShare Email Agent User Guide Y our DocuShare administr ator determine s whether or not you need to type TO: or some other text. Y ou can add spaces or a t ab before and after TO: .
Using the Email Agent Sending email messages to users and grou ps DocuShare Email Agent User Guide 2–7 Sending email messages to users and group s Using your email application, you ca n send email messages to DocuShare user s and groups.
Sending email messages to users a nd groups Using the Email Agent 2–8 DocuShare Email Agent User Guide Note: When using the email add ress of a us er , you can replac e the word TO : with Upload: , if the message includes att achments and you want to send the attachments only .
Using the Email Agent Scanning documen ts to collections a nd workspaces DocuShare Email Agent User Guide 2–9 Scanning document s to collections and worksp aces If you have access to a multifunct ion device t hat supports scan to email, you can scan documents to DocuShar e collections and workspaces.
Viewing messages in a collection or workspace Using the Email Agent 2–10 DocuShare Email Agent User Guide V iewing messages in a collection or worksp ace An envelope icon identifies an email message in a collection or workspace. In addition, digitally signed as well as en crypted me ssages are identified by icons next to the message title.
Using the Email Agent Importing a digital certificate to your email application DocuShare Email Agen t User Guide 2–11 Importing a digit al certificate to your email application A digital signature adds secur ity to your email communications by ensuring that the message came from you and has n ot been changed by someone else.
Importing a digital certificate to your email application Usi ng the Email Agent 2–12 DocuShare Email Agent User Guide.
An important point after buying a device Xerox DocuShare 6.0 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox DocuShare 6.0 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox DocuShare 6.0 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox DocuShare 6.0 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox DocuShare 6.0 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox DocuShare 6.0, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox DocuShare 6.0.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox DocuShare 6.0. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox DocuShare 6.0 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
