Instruction/ maintenance manual of the product DocuColor 40CP Xerox
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Getting Started DOCUCOLOR 40 CP.
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Copyright © 1998 Electronics for I maging, Inc. All rights reserved. This publication is protected by copyright, and all rights are reserved. N o part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for I maging, I nc.
CE Mark The CE marking applied to this product symbolises Rank Xerox ’ s declaration of conformity with the following applicable directives of the E ur opean U nion as of the dates indicated. January 1, 1996—Council Directiv e 70/80/CCO amended by Council Directive 93/68/EEO.
Software License Agr eement Before using the Softwar e, please carefully read the following terms and conditions. BY USING THIS SOFT W ARE, YOU SIGNIFY THA T YOU HA VE ACCEPTED THE TERMS OF THIS AGREEMENT .
EXCEPT FOR THE ABO VE EXPRESS LIMITED W ARRANTY , ELECTR ONICS FOR IMAGING MAKES AND Y OU RECEIVE NO W ARRANTIES OR CONDITIONS ON THE SOFTW ARE OR CODED FONT PROGRAMS, EXPRESS, IMPLIED, ST A TUT OR Y .
Contents Introduction About the documentation ix Specifications x User so ftwar e xi System r equirements xii Windows xii Mac OS xiv UNIX (TCP/IP) xiv P arallel port xv IPX (N ovell) xv Installing Us.
viii T able o f Contents Installing User So ftw ar e on a Mac OS Computer Installing Mac OS softw are 45 Downloading printer files with the I nstaller W ebT ool 46 Setting up P ostScript printing wit.
ix About the documentation This manual describes how to install the user software for the D ocuColor 40 CP Color Ser ver ™ and set up printing from W indows and Mac OS computers. F or information about setting up network servers and clients to use the DocuColor 40 CP Color Server, see the Configur ation G uide .
x Introduction • The Color Guide provides an intr oduction to the basics of color theory and printing to a DocuColor 40 CP Color Server . I t also includes practical color printing tips and application notes that explain how to print to the DocuColor 40 CP fr om popular Windows and M ac OS applications.
xi User so ftwar e • W ebT ools ™ • Downloader ™ and P rint Calibrator ™ client utilities U ser softw ar e The full set of DocuColor 40 CP user software is pr ovided on the U ser S oftware CD. Installers for the printer files can also be downloaded with the I nstaller W ebT ool (see page 58).
xii Introduction Sy stem requir ements T o install the DocuColor 40 CP user software on a W indows or Mac OS computer , the computer must be equipped with a built-in or external CD-R OM drive. Window s T o print to the DocuColor 40 CP, you need: • A W indows-based computer with an 80486, AMD, or P entium processor • Windows 95, Windo ws 3.
xiii System r equirements T o use W ebT ools, you also need: • Either N etscape Communicator v4.0.4 with J ava enabled or Microsoft I nternet Explorer v3.0.2 with J ava enabled N OTE : N etscape and Microsoft continue to r elease frequent updates to their bro wsers.
xiv Introduction Mac OS T o print to the DocuColor 40 CP, you need: • A Mac OS-based computer • At least 8MB of RAM • EtherT alk installed • Apple System softwar e version 7.5 or later • Adobe P ostScript Printer D river version 8.5 or later (version 8.
xv System r equirements P ar allel port T o print to the DocuColor 40 CP using the parallel port, you need: • A Windo ws-based computer with an 80486, AMD, or P entium processor • At least 4MB of .
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1 Installing Window s softw are This chapter describes installing software and setting up printing from a Windows-based computer running Windo ws 95, Windo ws 3.
2 Installing User So ftwar e on a Window s Computer Downloading printer files with the Installer W ebT ool Installers for the DocuColor 40 CP printer files can be do wnloaded from the DocuColor 40 CP with the Installer W ebT ool (if the site administrator has enabled Internet access to the DocuColor 40 CP).
3 Setting up the DocuColor 40 CP as a P ostScript printer 3. Read the End User License A greement. If y ou agree with the terms and conditions o f the agreement, click A ccept. Y ou must click Accept before setup can continue. If you click D ecline, you are prompted to either continue with setup or exit.
4 Installing User So ftwar e on a Window s Computer 7. If you ar e installing from the CD, in the Dir ectories box, open the EnglishInstalrsPs_drvrWin_95 f olders . If you ar e installing from the installer files y ou downloaded with the Installer W ebT ool, in the Directories bo x, open the PrntdrvPs_drvrWin_95 folder s.
5 Setting up the DocuColor 40 CP as a P ostScript printer 10. Using a maximum o f 20 character s, enter a name f or the DocuColor 40 CP (or leav e the default name) in the Printer Name bo x. This name will be used in the P rinters and queue windows. N OTE : Entering more than 20 characters may cause printing problems with some network applications.
6 Installing User So ftwar e on a Window s Computer Completing the Window s 95 connection T o print from Windo ws 95 you need to: • Set up network servers, if any • Set up the DocuColor 40 CP to a.
7 Setting up the DocuColor 40 CP as a P ostScript printer 4. In your computer’ s BIOS settings, set P arallel Port Mode to ECP . T o access the BIOS settings, restart the computer and press the key indicated on your monitor as soon as the computer starts up.
8 Installing User So ftwar e on a Window s Computer 6. Select either “Spool print jobs so progr am finishes printing faster” or “Print dir ectly to the printer .
9 Setting up the DocuColor 40 CP as a P ostScript printer T O PREPARE THE PORT FOR PARALLEL PORT PRINTING : 1. Click the Start button, point to Settings , and click Control P anel. 2. Double-click System. The System P roperties window appears. 3. Click the Device Manager tab .
10 Installing User So ftwar e on a Window s Computer 8. From the Manuf acturer s list, select “(Standard port types).” Fr om the Models list, select “ECP Printer P ort” ( not Printer P ort). Click OK. 9. Click OK in the (LPT1) Properties dialog bo x.
11 Setting up the DocuColor 40 CP as a P ostScript printer T O SET UP IPX/SPX PRINTING : 1. Open the Window s 95 Control P anel. 2. Double-click the Network icon. Make sure that IPX/SPX-compatible P rotocol and TCP/IP pr otocol are both listed in the Installed N etwork Components section.
12 Installing User So ftwar e on a Window s Computer N OTE : Do not select A uto. Doing so may not select the F rame T ype specified on the DocuColor 40 CP. 6. Click OK and close the Network Contr ol P anel. T O SET UP IPX (N OVELL ) PRINTING WITH W INDOWS 95: 1.
13 Setting up the DocuColor 40 CP as a P ostScript printer 7. In the Add P ort dialog bo x, verify that the netw ork path is updated and click OK. Y ou are ready to print from the workstation. Y our print jobs are transmitted to the specified print queue on the N ovell file server .
14 Installing User So ftwar e on a Window s Computer Y ou are prompted to restart W indows after this procedur e, so be sure to save any documents. T O PREPARE YOUR COMPUTER FOR SMB PRINTING : 1. Click Start, choose Settings, and click Contr ol P anel.
15 Setting up the DocuColor 40 CP as a P ostScript printer 5. Select “Enable WINS Resolution” and enter the TCP/IP addr ess of the WINS Name Server . The T CP/IP address of the WINS N ame Server is listed on the Configuration P age in the N etwork Setup section.
16 Installing User So ftwar e on a Window s Computer 5. Expand the lev els to locate your printer and the print connection (Print, Hold, or Direct) to which y ou want to print. The printer name you are bro wsing for is the Server N ame listed under N etwork S etup on the Configuration P age.
17 Setting up the DocuColor 40 CP as a P ostScript printer Setting up P ostScript printing with Windo w s 3.1x Y ou can use the following procedure whether you ar e installing from the U ser S oftware CD or with installer files downloaded using the Installer W ebT ool.
18 Installing User So ftwar e on a Window s Computer T O INSTALL THE A DOBE P OST S CRIPT PRINTER DRIVER FOR W INDOWS 3.1 X : 1. Exit all applications and close all wind ows. 2. Insert the User So ftwar e CD into the CD-ROM drive . 3. In the Window s Progr am Manager , choose Run from the File menu, and then click Brows e .
19 Setting up the DocuColor 40 CP as a P ostScript printer Setting the DocuColor 40 CP as the default printer with Windo ws 3.1x Y ou can specify the DocuColor 40 CP as the default printer . Many Windo ws applications use the default printer when you choose the P rint command.
20 Installing User So ftwar e on a Window s Computer T O SELECT A PRINTER PORT : 1. In the Control P anel windo w , double-click the Printers icon. 2. In the Printers windo w , select the DocuColor 40 CP in the Installed Printers list bo x. 3. Click Connect.
21 Setting up the DocuColor 40 CP as a P ostScript printer Setting up IPX (Nov ell) printing with Window s 3.1x T O SET UP IPX (N OVELL ) PRINTING : 1. In the Main group o f the Window s Progr am Manager , double-click the Window s Setup icon. 2. From the Options menu, choose Change Sy stem Settings.
22 Installing User So ftwar e on a Window s Computer 9. In the A vailable queues list bo x, select the server and queue name that corr espond to the DocuColor 40 CP. 10. Click the Capture b utton, then click the Close button. The Connect dialog box is displayed with the network path to the D ocuColor 40 CP.
23 Setting up the DocuColor 40 CP as a P ostScript printer Y ou must click Y es before setup can continue. If you click Decline, y ou are prompted to either continue with setup or exit. 4. Click Read to view the README file . When y ou are finished, close the README file and click Next.
24 Installing User So ftwar e on a Window s Computer 7. If you ar e installing from the CD, in the Dir ectories box, open the EnglishInstalrsPs_drvrWIN_NT4x f olders . If you ar e installing from the installer files y ou downloaded with the Installer W ebT ool, in the Directories bo x, open the PrntdrvPs_drvrWIN_NT4x folder s.
25 Setting up the DocuColor 40 CP as a P ostScript printer 10. Indicate whether you w ant the printer installed as a shared printer . Click Next. If you select Shar ed, you must also enter a Shar e N ame for the printer (or leave the default name) and make selections from the list of operating systems used by client workstations.
26 Installing User So ftwar e on a Window s Computer 13. Select No to printing the test page and click Next. Y ou will print the test page after you finish configuring the printer . The necessary files are installed to your hard disk. When installation is complete, the P roperties dialog box appears.
27 Setting up the DocuColor 40 CP as a P ostScript printer Completing the Window s NT 4.0 parallel port connection The parallel port cable connects the DocuColor 40 CP to a single computer . Once you have installed the Adobe P ostScript printer driver and the DocuColor 40 CP PPD, complete the setup for parallel port printing.
28 Installing User So ftwar e on a Window s Computer The T CP/IP P rotocol and M icrosoft T CP/IP P rinting software should alr eady be installed on the W indows NT workstation. T O SET UP TCP/IP AND LPR PRINTING FOR W INDOWS NT 4.0: 1. Open the Properties dialog bo x for the DocuColor 40 CP, and click the P orts tab.
29 Setting up the DocuColor 40 CP as a P ostScript printer 4. Enter the IP address o f the DocuColor 40 CP. If your network uses D omain N ame S ervices (DNS), enter the DNS name assigned to the DocuColor 40 CP instead of the IP address. 5. Press T ab and type the internal name of the DocuColor 40 CP.
30 Installing User So ftwar e on a Window s Computer Completing the Window s NT 4.0 IPX (Nov ell) connection Complete the setup for the IPX (N ovell) connection as follo ws: • Configure the N o vell network and file server for handling DocuColor 40 CP print jobs.
31 Setting up the DocuColor 40 CP as a P ostScript printer 4. Double-click the print connection defined for the DocuColor 40 CP. If the N etW are server does not have a suitable driver for the DocuColor 40 CP you may be asked if you want to set up the printer on your workstation.
32 Installing User So ftwar e on a Window s Computer 8. If you ar e installing from the CD, type the name o f the CD-ROM drive (f or ex ample , D:), and click B rowse.
33 Setting up the DocuColor 40 CP as a P ostScript printer 11. Using a maximum o f 20 character s, enter a name f or the DocuColor 40 CP (or leav e the default name) in the Printer name bo x, and choose whether you w ant the DocuColor 40 CP to be your def ault printer .
34 Installing User So ftwar e on a Window s Computer 14. Choose Properties fr om the Printer menu and click the P orts tab . The N etW are queue you just connected to is listed and checked as a port for the DocuColor 40 CP. 15. Click the General tab and click Print T est Page .
35 Installing DocuColor 40 CP softw are Downloader and Print Calibr ator The installers for the two DocuColor utilities (Do wnloader and P rint Calibrator) are the same.
36 Installing User So ftwar e on a Window s Computer U se the table below as a guide when installing Do wnloader and P rint Calibrator . F or specific instructions, read the information in each dialog box.
37 Using the so ftwar e for the fir st time T O CONFIGURE THE CONNECTION TO THE D OCU C OLOR 40 CP: 1. Launch Downloader or Print Calibr ator by double-clicking its icon or b y choosing it from the Start>Pr ograms menu. 2. Click OK. 3. Enter the appropriate inf ormation for the DocuColor 40 CP.
38 Installing User So ftwar e on a Window s Computer Server Name —Enter the IP addr ess (or DNS name) of the DocuColor 40 CP. New De vice —Enter the name of the device that the DocuColor 40 CP is connected to: DocuColor. This device name appears in the P rinter Setup section of the Configuration page.
39 Copying color files fr om the User So ftwar e CD Cop ying color files from the U ser So ftw ar e CD Y ou can copy additional color files from the U ser Software CD to your har d disk. Many of the files are P ostScript files that you can download and print using Downloader .
40 Installing User So ftwar e on a Window s Computer Installing the DocuColor 40 CP ICM printer pro file f or Window s 95 U se the following procedur e to install the DocuColor 40 CP ICM printer profile. N OTE : The ICM printer profile should not be installed for printing with the Microsoft Office 97 suite of applications.
41 Copying color files fr om the User So ftwar e CD 4. Choose Install in Place from the menu that appear s. In the WindowsS ystemColor folder , the icon for the ICM profile is now white, indicating that it is installed. Installing files for A dobe Photoshop If you use Adobe P hotoshop, install the S eparation T ables and the Calrgb.
42 Installing User So ftwar e on a Window s Computer 5. In the Separation T ables dialog box, click Load. 6. Bro wse to the A dobe Photoshop folder , select the appropriate file , and click Open (Photoshop 4.0) or OK (Photoshop 3.0 or 2.5). Select the Dc40cpp .
43 Copying color files fr om the User So ftwar e CD 4. For Photoshop 4.0, fr om the File menu, choose Color Settings, and fr om the Color Settings submenu, choose Monitor Setup. For Photoshop 3.0 or Photoshop 2.5, fr om the File menu, choose Prefer ences, and from the Pr eferences submenu, choose Monitor Setup.
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45 Installing Mac OS softw are The general steps for installing the DocuColor 40 CP user software and setting up printing on a Mac OS-based computer are: • Install the Adobe P ostScript printer driver and D ocuColor 40 CP P ostScript Printer Description files (PPDs).
46 Installing User So ftwar e on a Mac OS Computer • R GB color refer ence files for specifying colors from M icr osoft W ord and P owerP oint • Separation T ables and a monitor settings file fo.
47 Setting up P ostScript printing with Mac OS T O INSTALL THE A DOBE PS PRINTER DRIVER AND PPD FILES : 1. If you ar e installing from the CD, open the Installer s:Printer Driver f older . If you ar e installing from the installer files y ou downloaded with the Installer W ebT ool, open the Printer Driver f older on your har d disk.
48 Installing User So ftwar e on a Mac OS Computer T O SET UP THE D OCU C OLOR 40 CP IN THE C HOOSER : 1. Select Chooser from the Apple menu. 2. Click the AdobePS icon. Make sure A ppleT alk is set to Active. 3. Select the correct AppleT alk Zone , if necessary .
49 Installing DocuColor 40 CP softw are and f onts Installing DocuColor 40 CP so ftwar e and f onts Before you begin each of the follo wing installation procedures, determine wher e you want to install each item on your hard disk.
50 Installing User So ftwar e on a Mac OS Computer 3. Click Install. 4. Specify the locations into which to install each item. U se the table below as a guide when installing software.
51 Installing DocuColor 40 CP softw are and f onts T O SET THE C OLOR S YNC SYSTEM PROFILE : 1. For ColorSync Pr ofiles , choose Control P anels > ColorSync System Pr ofile fr om the Apple Menu. 2. Click Set Pro file . 3. From the list o f ColorSync pro files, select EFIRGB ICC and click Select.
52 Installing User So ftwar e on a Mac OS Computer Cop ying color files from the U ser So ftw ar e CD Y ou can copy additional color files from the U ser Software CD to your har d disk. Many of the files are P ostScript files that you can download and print using Downloader .
53 Copying color files fr om the User So ftwar e CD Installing files for A dobe Photoshop If you intend to use Adobe P hotoshop, install the S eparation T ables and the monitor settings file for best color printing results. These files are located on the User S oftware CD in the Photoshop folder .
54 Installing User So ftwar e on a Mac OS Computer 4. For Photoshop 4.0, fr om the File menu, choose Color Settings, and fr om the Color Settings submenu, choose Separation T ables. For Photoshop 3.0 or Photoshop 2.5, fr om the File menu, choose Prefer ences, and from the Pr eferences submenu, choose Separ ation T ables.
55 Copying color files fr om the User So ftwar e CD 4. For Photoshop 4.0, fr om the File menu, choose Color Settings, and fr om the Color Settings submenu, choose Monitor Setup. For Photoshop 3.0 and Photoshop 2.5, fr om the File menu, choose Prefer ences, and from the Pr eferences submenu, choose Monitor Setup.
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57 Setting up W ebT ools DocuColor W ebT ools allow you to manage your DocuColor 40 CP remotely from the Internet or from your company ’ s intranet. The DocuColor 40 CP has its own home page, from which you are able to select fr om a variety of functions including W ebSetup , S tatus, W ebSpooler , W ebLink, and Installer .
58 Downloading Installer s with W ebT ools If any of the conditions listed in S tep 2 are not currently set, y ou must change them (as described in the Configur ation Guide ) befor e you can use W ebT ools. T O SET UP CLIENT WORKSTATIONS FOR USE OF W EB T OOLS : 1.
59 Using the Installer W ebT ool 3. Click the Installer button. 4. Under the name of y our operating s ystem, click “Printer Files .” F or W indows computers, a dialog box appears, prompting y ou to save the file “P rntdrve.exe ” to the location you choose.
60 Downloading Installer s with W ebT ools 6. For Windo ws computer s, double-click the Prntdrv e .e xe file , br ow se to the location where y ou want to install the Prntdrv f older , and click Next. The P rntdrv folder is installed to the location you specified.
61 Tr oubleshooting This chapter provides tr oubleshooting tips for some problems that may arise when performing the procedures in this manual. On a Windo ws computer Setting up IPX (Nov ell) printing.
62 Tr oubleshooting On a Mac OS computer Setting up the DocuColor 40 CP in the Chooser If auto-setup does not work and you ar e prompted to select the PPD, select the appropriate DocuColor 40 CP file in your S ystem F older:Extensions:P rinter Descriptions folder .
Index A Adobe P ostScript 3 fonts x Adobe P ostScript printer driver , see P ostScript printer driver AppleT alk connecting to Mac OS 47 installed with Windo ws NT 4.0 xiii supported by color server x B Berkeley lpd protocol xiv BMP images 40 C cable, color server x Calibration folder 53 Calrgb.
I-2 Index screen fonts xi, 51 to 54 substituting in PDF files x troubleshooting 62 T r ueT ype x, xi F onts folder 62 F rame T ype option 11 I ICM color management files xii Icm folder (Windo ws) 39.
I-3 Index parallel port communications x system requirements xv Windows 3.1x 19 to 20 Windows 95 7 to 10 Windows NT 4.0 27 to 30 PDF files x, xi Photoshop files (Mac OS) 46, 52 files (Windows) 1, 3.
I-4 Index T TCP/IP printing software conforming to RFC1179 xiv supported by color server x test page 16 thicknet cable x thinnet cable x TIFF images 40 T oken Ring, optional kit x troubleshooting Mac .
An important point after buying a device Xerox DocuColor 40CP (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox DocuColor 40CP yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox DocuColor 40CP - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox DocuColor 40CP you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox DocuColor 40CP will certainly help you make a decision on the purchase.
If you already are a holder of Xerox DocuColor 40CP, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox DocuColor 40CP.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox DocuColor 40CP. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox DocuColor 40CP along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
