Instruction/ maintenance manual of the product 575 Xerox
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XEROX W orkCentre Pro 55 5/575 Advanced Features Guide 708P8 4302.
Xerox Lim ite d, Global kn owledge an d Language Services , Enterprise Ce ntre, Bessem er Road, WEL WYN GARDEN CITY , AL7 1H E United Ki ngdom ©2000 by Xerox C orporati on. All rights reserv ed. Xerox® , Xerox Li mited® and all the p roducts mentio ned in thi s publica tion are trademar ks of Xe rox Corpor ation an d Xerox Limited.
WorkCe ntre Pro 55 5/575 i * Not ava ilable in all m arket s. T able of Content s Chapter 1 In troduction .............. ......... ......... .......... .............. ......... ......... ... 1-1 Finding Inf ormation in t he Adv anced Featu res Guide (SAG) .
ii WorkCen tre Pro 5 55/575 Modifying or Dele ting One Tou ch Dial Numbers ............ .......... ........ 2-25 Pre-settin g Group Numbe rs .............. .......... ......... ......... .............. .... 2-26 Programming Group Send ............. ..
WorkCe ntre Pro 55 5/575 iii * Not ava ilable in all m arket s. Multi Access Funct ion T able - PC ............ ......... .............. ......... . 2-58 Chapter 3 Rece iving Documents ............... .......... ......... ......... .............. ... 3-1 Basic Receive .
iv WorkCen tre Pro 5 55/575 Chapter 5 Transmi tting Documents ....... .............. .......... .............. ......... . 5-1 Transmission Modes ....... ......... ......... .......... .............. ......... ......... ...... 5-1 Memory Sen d or Direct Se nd Default Mo de .
WorkCe ntre Pro 55 5/575 v * Not ava ilable in all m arket s. ITU-T Relay Communication s .............. ......... .............. .......... ......... ......... . 5-33 ITU-T Relay Transmission ....... .......... ......... .............. ......... ....
vi WorkCen tre Pr o 555/575 Deleting a Do cument S tored in a Lo cal ITU-T Mailbox ....... ...... 8-9 Remote ITU-T Mailbox .............. ..... .... .......... .... .......... .... .......... .... .... 8-11 Sending to a Remote ITU-T Mailb ox .........
WorkCe ntre Pro 55 5/575 vii * Not ava ilable in all m arket s. Making Copies ..... .......... ......... ......... .............. .......... ......... ......... .............. . 10-1 Chapter 11 Using the ControlCentre .............. ......... ........
viii WorkCen tre Pro 5 55/575 Deleting On e Touch Key Entries .................. .............. ......... ......... .. 11-15 Presett ing a Spee d Dial Number .................. ......... .............. ......... .. 11-15 Editing a Speed Dial Number ..
WorkCe ntre Pro 55 5/575 ix * Not ava ilable in all m arket s. Calling for Service ......... ......... ......... .............. .......... ......... ......... .............. . 12-3 Error Messages a nd Code s ............. .......... ......... ........
x WorkCen tre Pro 5 55/575 Cleaning th e Cabinet ........ ......... ......... .......... .............. ......... ......... ... C-21 Cleaning th e Document Sca nner ................. .............. ......... ......... ... C-22 Cleaning th e Paper Pickup Roller a nd Pape r Guide .
Introd uction WorkCe ntre Pro 55 5/575 1-1 1 Introduction Tha nk yo u f or pu rc has ing th e Xer ox W ork Cen tre Pro. The WorkCentre is designe d for ease o f use, but t o use your machine to its fullest potential , take some time to read th e Documentatio n.
Introductio n 1-2 Wor kCe ntre Pro 5 55/ 575 Polling - Chapter 7 Describes the Pollin g functio ns and in structs how to p erform eac h function. Mailbox Communications - Chapter 8 Describes bo th the Xerox Mailbox s ystem and th e standard ITU-T Mailbox system and inst ructs how to use the ma ilbox fun ctions f or each syst em.
Introd uction WorkCe ntre Pro 55 5/575 1-3 Information provided by the User ’ s Guide In additio n, the User ’s Guide con tains the followi ng secti ons: T able of Contents Use the T able o f Contents to fin d topics ea sily . How to Use this Manual - Chapter 1 Describes the inform ation in th e User ’s Guide a nd Advanced Features Gu id e.
Introductio n 1-4 Wor kCe ntre Pro 5 55/ 575 Document Conventions A docume nt conve ntion is si mply a way o f presentin g inform ation. Thi s sect ion ex pla ins t he co nve ntio ns us ed in the W orkCent re Pr o User ’s Guid e. Many pr ocedure s require you to pr ess a k ey to perfor m a funct ion; thes e key s app ear in bo ldf a ce ty pe.
Introd uction WorkCe ntre Pro 55 5/575 1-5 Notes, Cautions, and W arnings This manu al uses notes, ca utions, and wa rnings to emphas ize informa tion the r eader needs . Notes co ntain informatio n that supplem ents the text. N otes are emp hasized with italics.
Introductio n 1-6 Wor kCe ntre Pro 5 55/ 575.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-1 2 Programming the Machine This cha pter contains d etailed instruct ions for programming the WorkCentre from t he Control Panel.
Progra mming the Ma chi ne 2-2 Wor kCe ntre Pro 5 55/ 575 Keys used in Menu Mode O peration The following table lists the keys com monly used when prog ramming the machi ne in Men u Mode. Key Key Description Press the Menu key to chang e the disp lay fr om S t andby Mode to the m enu scr een.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-3 T o program a Menu feature using the scroll keys : 1. From the S t andby Mode, p ress: 2. Using the and a rrow keys , scroll thr ough the l ist until the featur e you wish to progra m is display ed, then pres s the Enter key .
Progra mming the Ma chi ne 2-4 Wor kCe ntre Pro 5 55/ 575 Menu Flow Map.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-5.
Progra mming the Ma chi ne 2-6 Wor kCe ntre Pro 5 55/ 575.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-7 Char acter Ent ries When pr ogrammin g your Machi ne ID or na mes assign ed to Spee d Dial numb ers and One T ouch Keys, you e nter charac ters. Also, m any features programme d in the Me nu Mode requ ire text entries.
Progra mming the Ma chi ne 2-8 Wor kCe ntre Pro 5 55/ 575 Character Code T a ble The Charac ter Code T able li sts all charact ers that can be entere d when prog ramming the WorkCentre. The table lists the nume ric keys in the left col umn and the c haracters that co rrespond t o each ke y in the r ight co lumn.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-9 Entering Charac ters Using the Numeric K eypad to enter characters : Correcting Characte rs Replacing Character s Input cor rect charac ters over the existing c haracter s. 1. Usin g the and arrow ke ys, po sitio n the cursor at the character to be correc ted.
Progra mming the Ma chi ne 2-10 WorkCen tre Pro 555 /575 Deleting or Inser ting Characters 1. Using the and arrow ke ys, positi on the cursor at the charac ter to be dele ted or at th e point of i nsertion. 2. Pres s: . The mess age “ I ” is display ed.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-11 Direct Access Function Keys The 5 Dire ct Access Function Keys, loc ated in the left of the Control Panel, ar e programmed to perform som e of the most frequen tly used features automatical ly . S everal of th ese key s use multi -layered menus s imilar to th e Menu Mod e.
Progra mming the Ma chi ne 2-12 WorkCen tre Pro 555 /575 Setting Up the Phoneb ook Remote tele phone n umbers can be assigne d to Speed Di al numbers and/or On e T ou ch Keys in the Phonebook . The num bers are used fo r Alphabet ical Dia ling, Speed D ialing, O ne T ouc h Dialing , Chain Dialing, Group Dial ing and P olling Ope rations .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-13 • Determin e which fa x options y ou want to s tore with the One T ouch or Speed Dial teleph one numb er . The followin g option s are availab le: Send Later: Select thi s option to de signate t he time y ou want to begin the job.
Progra mming the Ma chi ne 2-14 WorkCen tre Pro 555 /575 Once y ou assign a Speed Dial numb er and sele ct Fax Options for that numbe r , you c an link the Speed Dial number to a One T ou ch Dialing K ey for fas ter dialing . If you link the speed dial number to a one touch key , you can d ial the nu mber using both method s.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-15 4. Using the Numeric K eypad, enter the fax teleph one number (max. 1 28 digits) you wan t to assi gn to the Sp eed Dial n umber , then press Enter . 5. Using the Numeric K eypad, enter the alternate telephone number , then press Enter ; or to skip th is step, press Enter .
Progra mming the Ma chi ne 2-16 WorkCen tre Pro 555 /575 8. Select t he Fax Opt ion you wa nt to assign to this Spee d Dial: T o exit this opt ion, pre ss , and go to step 23 to co mplete the procedu re. To s e l e c t Send late r , press , an d go to step 9.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-17 Fax Speed 15. T o sele ct fasted possible, p ress . T o sele ct 144 00bps, pr ess . T o s elect 960 0bps, press . T o s elect 480 0bps, press . 16. T o add an addi tional option, go to step 8. T o exit, press and go to step 23 to com plete the pr ocedure.
Progra mming the Ma chi ne 2-18 WorkCen tre Pro 555 /575 22. T o add an addi tional option, go to step 8. T o exit, press and go to step 23 to com plete the pr ocedure. 23. T o li nk this Sp eed Dial Nu mber to a O ne T ouch key , p ress the desired One T ouch Key; or to skip this ste p, press Enter .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-19 Modifying or Deleting Speed Dial Numbers Use this procedure to change or delete a previousl y assigne d Speed Dial numb er . Whe n you ente r the Speed D ial numbe r you wan t to chang e or dele te, the “Alr eady assi gned” me ssage di splays .
Progra mming the Ma chi ne 2-20 WorkCen tre Pro 555 /575 Pre-se tting One T ouch Numbers Fifty One -T ouch Ke ys can be programm ed to dial a s ingle te lephone number , a Speed Di al number o r a Group of numbers. An alter nate telep hone numbe r can be stored with the One T ouch key .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-21 3. Using the Numeric K eypad, enter the remote fax telephon e number (ma x. 128 di gits), then pre ss Enter . 4. Using the Numer ic keypad, enter the alternate telepho ne number , then press Enter ; or to skip thi s step, press Enter .
Progra mming the Ma chi ne 2-22 WorkCen tre Pro 555 /575 7. Select t he Fax Opt ion you wa nt to assign to this One T ouch: T o exit the Fax Option, p ress , and g o to step 2 2. To s e l e c t Send late r , press , an d go to step 8. To s e l e c t Confirmat ion page , press , th en go to step 10.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-23 Fax Speed 14. T o sele ct fasted possible , pres s . T o sele ct 144 00bps, pr es s . T o s elect 960 0bps, press . T o s elect 480 0bps, press . 15. T o add an addi tional option, go to step 7. T o exit, press and go to step 22 to com plete the pr ocedure.
Progra mming the Ma chi ne 2-24 WorkCen tre Pro 555 /575 20. T o ex it the su b addres s option, press . 21. T o add an addi tional option, go to step 7. T o exit, press and go to step 22. 22. T o ass ign additi onal One T ouch n umbers, repeat steps 2-21 .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-25 Modifying or Deleting One T ouch Dial Numbers Use this procedure to change or delete a previousl y assigne d One T ouch nu mber . When you p ress the One T ouc h key you wa nt to change or delete, the “One T ouch nu mber Alre ady assig ned” message display s.
Progra mming the Ma chi ne 2-26 WorkCen tre Pro 555 /575 Pre-setting Group Numbers If you fre quently send faxes to th e same group of telephone numbers, you can assign these numb ers to a Group. On ly Speed Dial or One T ouch nu mbers can be assi gned to a gr oup.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-27 2. Using the Numeric K eypad, enter the number ( 1-1999) you wa nt to assign to this group. 3. Press: 4. Using the Numeric K eypad, enter the Group na me, then pres s Enter . 5. Press the One T ou ch key y ou want to include in this Group , or enter the Speed Dia l number and press Enter .
Progra mming the Ma chi ne 2-28 WorkCen tre Pro 555 /575 Programming Group Send The Prog rammed Gr oup Send feature all ows you to s end a doc ument to multip le remote parties in a s ingle oper ation.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-29 Deleting or Modify ing a Group Number 1. Press: 2. Using the Numeric K eypad, enter the number of the Grou p you want to del ete or modify , th en press Enter . 3. Select t he Change o ption: T o de lete this gr oup, press .
Progra mming the Ma chi ne 2-30 WorkCen tre Pro 555 /575 Fillin g out the One T ouch Label As you a ssign p hone numbe rs to the On e T ouc h keys, us e a penci l to fill in the location name on the One T ou ch Label.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-31 Setting t he Dep artment Codes Use of the machine can be li mited to autho rized per sonnel withi n each depa rtment by s etting up a Master Department Cod e and indivi dual Departme nt Codes. Y ou can as sign one Ma ster Cod e and up to 50 Dep artment Codes .
Progra mming the Ma chi ne 2-32 WorkCen tre Pro 555 /575 2. T o setup the Maste r Department Code, press . 3. Using the Numeric Ke ypad, enter t he name to assign to the Master D epartment, the n press Enter . 4. Using the Numeric Ke ypad, enter t he 5-digit m aster code to assign to the Mas ter Department, th en press Enter .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-33 5. The Master Department Code e ntry is c ompleted. T o se tup indivi dual Department Co des, go to step 6. T o exit this featu re, press St o p . 6. Enter a n umber be tween 2 and 50 to assign to this De partment, then press Enter .
Progra mming the Ma chi ne 2-34 WorkCen tre Pro 555 /575 Changing the Dep artment Code Settings The “Mas ter Department Cod e” is req uired to add, change, o r delete the Departmen t Code setti ngs. This me nu is not av ailable t o other department c odes.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-35 5. T o de lete this Dept . code, pr ess . T o mo dify this De pt. code, p ress . T o ex it without chang ing this Dept . code, press . 6. Modify the information as desired. If needed , refer to “Setting th e Department Cod es” procedur e.
Progra mming the Ma chi ne 2-36 WorkCen tre Pro 555 /575 Setting the Machine Default Settings Error Correct - ECM Defa ult Setting Error Corr ection M ode (ECM) is an inter nationally- recogniz ed error correcti on system.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-37 Long Original Setting Using the Lo ng Origina l setting enabl es the WorkCentre to s can long documents. Th e available length options ar e: T o s et the Long Origin al settin g: 1. Press: 2. Select t he Long O riginal opt ion: T o sele ct 1m, pres s .
Progra mming the Ma chi ne 2-38 WorkCen tre Pro 555 /575 Redial Count & Interval Setting* When a do cumen t is reser ved in m emory and a job nu mber is assign ed, the mac hine autom atically a ttempts to sen d the docu ment accord ing to the redial s etting.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-39 Receiv e Int erval Y ou can s et a certain interval to try to recei ve an incom ing docum ent when tran smitting an outgoin g documen t consecuti vely from the same pho ne line. The interval s et by thi s procedure is inser ted after every fourth transmi ssion.
Progra mming the Ma chi ne 2-40 WorkCen tre Pro 555 /575 Resolution & Contrast Setting The default settin gs can be c hanged dur ing a trans mit or cop y oper ati on by pres sing the Contrast and Resolution keys on t he Cont rol Pane l.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-41 T o chang e the Contr ast & Resoluti on: 1. Press: 2. Select t he Reso lution: T o s elect S tandard, pr ess . T o sele ct Fine , press . T o select Super fine , pr ess . 3. Select t he Contras t: T o select Normal , pr ess .
Progra mming the Ma chi ne 2-42 WorkCen tre Pro 555 /575 Powe r Save r Settin g The Power Sa ver functio n allows you to turn the power o f f to save power co nsumptio n. If the Pow er Save r function i s On, a war m up period is needed befo re printin g occurs .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-43 3. When you sele ct the Aut omatic mo de, using the Nume ric Keypad, enter the time period ( in minutes) for standby before the machine enters t he Supe r Power Sa ve mode a utomatica lly .
Progra mming the Ma chi ne 2-44 WorkCen tre Pro 555 /575 Refuse Junk Mai l Setting This featu re prevents your machin e from receiv ing docume nts from unknown part ies. D ocuments are r eceive d only from those partie s whose tel ephone numb ers are as signed to your machi ne phonebo ok.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-45 Ringer V olume Setting Use this feature to adj ust the WorkCen tre Ringer V olume. The volu me range is from 0 (o ff) to 7 (high) . T o ad just the Ringe r volum e: 1. Press: 2. Using th e Numeric K eypad, enter the Ringer V olume setting from 0-7, then press Enter .
Progra mming the Ma chi ne 2-46 WorkCen tre Pro 555 /575 Alarm V olume Setting Use this fea ture to adj ust the WorkCen tre Alarm V olume. The v olume range is from 0 (off) to 7 ( high). T o ad just the A larm vo lume: 1. Press: 2. Using the Numeric Ke ypad, enter t he Alarm V olume setti ng from 0-7, then press Enter .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-47 Key T ouch V olume Setting Use this fea ture to adj ust the WorkCentre K ey T ouch V olume. The volu me range is from 0 (o ff) to 7 (high) . T o ad just the K ey T ouch v olume: 1. Press: 2. Using the Numeric K eypad, enter the Key T ouch V o lume set ting from 0-7, th en press Enter .
Progra mming the Ma chi ne 2-48 WorkCen tre Pro 555 /575 Monitor V olume Setting Use this fea ture to adj ust the WorkCentre Mo nitor V ol ume. The volu me range is from 0 (o ff) to 7 (high) . T o ad just the M onitor volume : 1. Press: 2. Using the Numeric Ke ypad, enter t he Monitor V olume s etting from 0-7, th en press Enter .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-49 Send Afte r Sc an De fault Sett ing This featu re enables you to determine wh ether the dialing s tarts while the machi ne is sca nning the d ocuments or aft er the machi ne has scanned all doc uments in the Memor y Send mo de.
Progra mming the Ma chi ne 2-50 WorkCen tre Pro 555 /575 Remote Service S etting Remote Access This featu re allows a remote X erox test faci lity or servi ce center to perform di agnostic tests on your machine. 1. Press: T o en able the Rem ote Acces s feature, pr ess .
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-51 Download This selec tion is u sed to ena ble firmware t o be dow nloaded to the machine . The options a re anytime o r If no jo b in memo ry . There are two Downloa d selectio ns: No Job in Memory and Any Ti me .
Progra mming the Ma chi ne 2-52 WorkCen tre Pro 555 /575 RDC Password Allows you to passwo rd protect the machine from any unauthoriz ed person dialing into the machine . This sho uld be used a s securi ty to allow only Xerox authorized service p ersons to use RDC (remote diagnost ics centr e) to dia l into the mac hine to retr ieve informa tion.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-53 Sep arator Page Default Setting When this feature is set to “On”, the WorkCentre prints a page between eac h rece ived fax. The Separator Page contains th e sending machines te lephone nu mber , the time the fax was rec eived and the num ber of pages .
Progra mming the Ma chi ne 2-54 WorkCen tre Pro 555 /575 Line Monitor Default Setting Enable thi s feature to l isten to the in itial call se quence dur ing all se nd and polli ng opera tions. T o enable th is feature f or a sin gle operati on, refer to “Listen to Dial in c hapter 5".
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-55 Multi Access Communications Using the built-in m emory , as m any as 100 o perations c an be programme d whilst o ther operat ions are being ca rried out, for maximum equipmen t utilizatio n and efficiency .
Progra mming the Ma chi ne 2-56 WorkCen tre Pro 555 /575 Multi Access Funct ion T able - Local * Not avai lable when box type a nd numbe r are the same 2nd Access 1st Acc ess Local Single Copy Multi Copy Print Report (man.) Print Report (auto) Print T ransmission Report Mailbo x Input Mailbo x Output Print Recei ved File (Man.
Programmi ng the Mach ine WorkCe ntre Pro 55 5/575 2-57 Multi Access Funct ion T able - Fax Communication * Not avai lable w hen box type a nd numbe r are the same 2nd A c cess 1st Access Fax Commu ni.
Progra mming the Ma chi ne 2-58 WorkCen tre Pro 555 /575 Multi Access Funct ion T able - PC * Not availab le when bo x type and n umber ar e the sam e 2nd Acces s 1st Acce ss PC Data from PC Data to P.
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-1 3 Receiving Document s The WorkCentre c an receiv e documents aut omatical ly or manua lly . V a rious features are avai lable for c ustomizing your do cument receiv ing operati on.
Receiving Do cuments 3-2 Wor kCe ntre Pro 5 55/ 575 * Not available in a ll markets. Receive to Memo ry User select able option . Use when the ma chine is ou t of paper or to ne r . When enabled, the ma chine auto maticall y r eceives docum ent s to memory if the pri nter becom es unavai lab le u nti l mem ory b ec om es f ull .
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-3 Basic Re c eive The WorkCentre c an receiv e documents aut omatical ly or manua lly depending on the Answer Mode you hav e selected. If the Answ er Mode is set to Auto answer (Fax ), the ma chine rec eives a doc ument automatic ally upon r eceiving a call.
Receiving Do cuments 3-4 Wor kCe ntre Pro 5 55/ 575 3. Using the Numeric Key pad, enter the num ber of tim es the phon e must ring b efore the machine ans wers, then p ress Enter . 4. The menu selecti on screen redisp lays. Pre ss Exit or Sto p to return to th e S tandby Mode.
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-5 2. T o s elect Fax/ T ad an swer , p ress . 3. Using the N umeric key pad, enter the t ime (in second ) you want to switch Fa x to T ad, then press Enter . 4. The menu select ion screen redisp lays. P ress Exit or Sto p to return to th e S tandby Mode.
Receiving Do cuments 3-6 Wor kCe ntre Pro 5 55/ 575 2. T o selec t T el/Fax ans wer , pres s . 3. Using the Numeric k eypad, enter the number of Pseudo-ring s, then press Enter . 4. The menu selecti on screen redisp lays. Pre ss Exit or Sto p to return to th e S tandby Mode.
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-7 Advance d Rece ive V a rious adva nced recei ve modes an d feature s are availab le on the WorkCentre to fit y our individual needs.
Receiving Do cuments 3-8 Wor kCe ntre Pro 5 55/ 575 2. Select t he colla te fax option: T o en able the coll ate option , press . T o di sable the collate option, press . 3. The menu selecti on screen redisp lays. Pre ss Exit or Sto p to return to th e S tandby Mode.
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-9 Receive to Memory When this feature is enabled and the pr inter is no t availa ble, the machine automatic ally receiv es the do cument to memory . If thi s feature i s disabled , the mach ine does not answer th e phone.
Receiving Do cuments 3-10 WorkCen tre Pro 555 /575 Secure R eceive The Secure R eceive f eature al lows you to s et spec ified tim es when documents can be recei ved to memor y .
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-11 2. T o set a s ecurity code for the first time, o r to change y our security code, press . – or – 3. E nte r a ne w 4- di gi t secu rity code , or your e xist ing secu rity code , then pres s Enter .
Receiving Do cuments 3-12 WorkCen tre Pro 555 /575 T o setup the Se cure Recei ve Mode: 1. Press: 2. T o en able or dis able the Sec ure Rece ive feature , press . 3. Enter your sec urity code, th en press Enter . 4. Select t he Secure r eceive op tion.
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-13 5. Select t he option f or each day of the week . T o sele ct all da y of that d ay of th e week, press . T o de signate th e time perio d, press . The displ ay for the ne xt day of the week is shown.
Receiving Do cuments 3-14 WorkCen tre Pro 555 /575 Secure Receive Mode T emporary S top During th e Secure Re ceive M ode, you can temporary stop the m ode and prin t all re ceived d ocuments. T o tem porary stop the Secure R eceive M ode: 1. Press: 2.
Receiving Do cuments WorkCe ntre Pro 55 5/575 3-15 Discard E xt ra Setting* When the Disc ard Extra Setting feat ure is enabled, any portion of the document , up to 13mm , that is l onger than th e recordi ng area is discarde d. If the ex cess po rtion is grea ter than 1 3mm, the do cument is printed on 2 pages.
Receiving Do cuments 3-16 WorkCen tre Pro 555 /575.
Dia lin g Me tho ds WorkCe ntre Pro 55 5/575 4-1 4 Diali ng Met hod s Dialing Methods When sen ding docum ents you must dia l the teleph one number of the remote party’s fax machine. The WorkCentre has 8 dialing methods. Each dialing meth od ca n be used for fax tran smission s, polli ng recepti ons, or telephone calling operation s.
Dialing Me tho ds 4-2 Wor kCe ntre Pro 5 55/ 575 Manual Dial (On-hook and Off-hook Dialing) T o initiat e On-ho ok di ali ng pres s th e Manu al D ial key, di al the number a nd listen for a facsimi le tone, th en press th e Sta rt key to initiate a transm ission .
Dia lin g Me tho ds WorkCe ntre Pro 55 5/575 4-3 Alpha Dialing Alpha di aling is us ed to dial b y searching for the first characte r of the name in th e Speed Di al, One T ouch Dia l, and Grou p Phonebo oks.
Dialing Me tho ds 4-4 Wor kCe ntre Pro 5 55/ 575 5. Press the and arrow key s to sc roll through the names. Use the and arrow k eys to sc roll the co mplete phonebook . 6. When the d esired nam e is hig hlighted, press Sta rt . after 2 s econds … 7.
Dia lin g Me tho ds WorkCe ntre Pro 55 5/575 4-5 Speed Dialing Once you a ssigned a destinati on fax num ber as a Speed Dia ling number , you can dial your destination by entering the Speed Dial number (00 1-999).
Dialing Me tho ds 4-6 Wor kCe ntre Pro 5 55/ 575 5. Using the Numeric Ke ypad, enter t he Speed D ial numbe r , then press St ar t . after 2 s econds … The machi ne automati cally dials the pho ne number , confi rms the conne ction, an d sends t he docume nt.
Dia lin g Me tho ds WorkCe ntre Pro 55 5/575 4-7 3. Press a One T ouch key . after 2 s econds … The machi ne autom aticall y dials the phone number , confirm s the conne ction, an d sends t he docume nt. Keyp ad Dialing This featu re allows y ou to dial y our dest ination by entering t he number u sing the N umeric Key pad.
Dialing Me tho ds 4-8 Wor kCe ntre Pro 5 55/ 575 Automatic Redialing* When the l ine o f the party you a re call ing is b usy , t he machin e automatic ally redi als the n umber acco rding to the redial i nterval sele cted.
Dia lin g Me tho ds WorkCe ntre Pro 55 5/575 4-9 Chain Dialing Chain Dial ing allows you to dial numbe rs that may requi re many digi ts with pause s for voic e promp ts or variati ons in nu mber sequen ces.
Dialing Me tho ds 4-10 WorkCen tre Pro 555 /575 5. Repeat ste p 4 to enter addition al numbers . 6. When all numbers ar e entere d, press Sta rt . The machi ne dials the number , confirm s the connec tion and sends the docum ent. Manual Group Dialing The machi ne can se nd a docu ment to mul tiple num bers that yo u dial manually .
Dia lin g Me tho ds WorkCe ntre Pro 55 5/575 4-11 5. Repeat ste p 4 to enter additio nal numbers . 6. When you have entered all the numbers , press St ar t . The machi ne dials eac h number i n the grou p and sends the document . Note: If you se lect t he same en try twic e, you ar e prompt ed to delete or retain that sec ond entry .
Dialing Me tho ds 4-12 WorkCen tre Pro 555 /575.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-1 5 T ra nsmitting Document s T ransm ission Mo des The WorkCentre o f fers various transmissi on modes to s implify the faxing pr ocess. E ach tran smissi on mode m ay be per formed us ing any one o f the diali ng method s describ ed in the p revious sec tion.
T r ansmitting Documents 5-2 Wor kCe ntre Pro 5 55/ 575 access the docu ment usin g the ass igned Mai lbox num ber . The WorkCentre p rovides. ITU-T - th e standard mailbo x system is used with compatible ITU-T machines .
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-3 Memory As the ma chine s cans docum ents into mem ory , the a vailable Fr ee Memory is reduce d. As docum ents in memory are trans mitted the Free Memo ry is recover ed. The num ber of pages that can b e stored in memor y is depen dent on the size of y our Memor y .
T r ansmitting Documents 5-4 Wor kCe ntre Pro 5 55/ 575 Memory Send or Direct S end Default Mode In the “Me mory Send” mode, the machine first scans the docum ent into memo ry , th en dials the number a nd sends the fax. The Mem ory Send mode allow s up to 100 job s to be re served and sent as th e line becomes available .
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-5 Memo ry Se nd With Mem ory Sen d mode, the document is first ass igned a job number fo r internal control of reserved communi cations.
T r ansmitting Documents 5-6 Wor kCe ntre Pro 5 55/ 575 Direct Send When the D irect S end default transmissi on mode is s elected, the machine first dial s the remote fax mach ine and c onfirms the connecti on . When the con nec ti on is confi rm ed the machi ne sen ds each docume nt page as it is scanned .
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-7 Direct Send with Memory Send Selected When fre e memory be comes 0% due to many job reser vations, a Direct Sen d transm ission can be perfo rmed.
T r ansmitting Documents 5-8 Wor kCe ntre Pro 5 55/ 575 Manual Send Refer to “Ma nual Dial ” in Chap ter 4 “Dial ing Method s”. Delayed St art T ransmittin g a docume nt at a pr ogrammed tim e is kno wn as a Delayed St art. Y ou c an set up a job to be gin one mo nth in advanc e.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-9 Priority T ransmission Use this procedure to send a document im mediately , even when other jo bs are reser ved in memo ry . T o Pri ority Send a docume nt: 1. Load the do cumen t face down in the Docume nt Support.
T r ansmitting Documents 5-10 WorkCen tre Pro 555 /575 Charge Codes The Charge Code funct ion key is used to e nter a ch arge code i n a telephone number . Charge c odes can be entered m anually dur ing Key pad dialing or stored i n the Speed Dia l and One T ouch number s for dialing nu mbers that alway s require thi s featur e.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-11 Cover Shee t The Cover Sheet featu re attaches a c over shee t to the top o f a document being tra nsmitted. The cover she et can incl ude a uniq ue image such as your company logo, as well as you r station ID, the receiv ing station’s ID and the page count .
T r ansmitting Documents 5-12 WorkCen tre Pro 555 /575 Cover Sheet Se tup T o set up a cover s heet for t he first tim e, prepare an i mage to be pasted to the c over shee t, then perf orm the foll owing ste ps. T o en able the Cover Sheet fe ature: 1.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-13 Sending a Document with a Cover Sheet Once you e nable the Cover Sh eet feature an d create a Cover She et image ( if desired), p erform the f ollowing steps when sendi ng a document . T o send a docu ment with a Cov er Sheet : 1.
T r ansmitting Documents 5-14 WorkCen tre Pro 555 /575 6. Using the Numeric Ke ypad, enter you r name or c ompany name , then press Enter . 7. Using one o f the dialin g methods, e nter the fax numb er and press Enter if neces sary. The docume nt is se nt with a Cover Sheet, if s elected, a nd the machine returns to the S tandby Mode.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-15 Batching When mul tiple doc uments with the s ame desti nation are s ent in a single transmiss ion, the pro cess is cal led batch ing. The machi ne automatic ally batches documents intende d for the same destinatio n if the delay start time and other options are the same.
T r ansmitting Documents 5-16 WorkCen tre Pro 555 /575 Confirming a T ransmission After s ending a do cument, you can confi rm whether your machi ne sent the d ocument s uccessful ly .
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-17 One T ime Fax Options Before s ending a document, you can set up various op tions tha t effect only th e current job. With the d ocument i n the Docu ment Support, set each option yo u want to appl y to that job, then using one of the dia ling met hods, sen d the fax .
T r ansmitting Documents 5-18 WorkCen tre Pro 555 /575 Number of Pages This featu re allows y ou to set the total numbe r of pages in a Di rect Send job f or the cu rrent job. Y ou do not need to select this featu re for Memory Send since the machi ne automa tically totals the numbe r of scanned image s.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-19 Listen t o Dial Enable this feat ure to lis ten to the fax tone during th e send a nd polli ng operatio ns (this is a on e time p rocedure). T o e nable th is featu re for al l send, re ceive, a nd polling o peration s, refer to Line Moni tor Default Settings in Chapter 2 .
T r ansmitting Documents 5-20 WorkCen tre Pro 555 /575 Send then Poll This featu re perform s two oper ations, tra nsmit and poll, in a s ingle operatio n. If the r emote machi ne has a d ocument set to be p olled, the polling document is received after yo ur document is sent, during the same ca ll (this is a on e time proc edure).
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-21 6. Press Menu to sel ect additi onal fax opti ons, or us ing one of the dialing methods, e nter the fax number , then pres s Enter if necessar y . The docume nt is se nt. If this feat ure is enab led, the document set to poll is received , then th e machin e return s to the S tandby M ode.
T r ansmitting Documents 5-22 WorkCen tre Pro 555 /575 ECM Disable Once the E rror Correction Mode Default S etting is se t to “ON”, this feature a llows you t o disable th e ECM mod e for a s ingle tran smissi on. Once tha t transmis sion is complete, th e default s tatus is regai ned.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-23 Secure Send T ransmission The Secure S end featur e prevents y our machin e from se nding to a n incorrec tly dia led number . With thi s function e nabled, the dialed number i s compared to the remote machine ID te lephone nu mber .
T r ansmitting Documents 5-24 WorkCen tre Pro 555 /575 Send After Scan Enable Once the Send Afte r Scan Mod e Default S etting is se t to “OFF”, th is feature a llows you e nable the S end After S can mode f or a singl e transmiss ion. On ce that tr ansmission i s complete , the def ault status is rega ined.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-25 5. Select t he memory full option . T o de lete the pages being scan ned, press . T o send the pages b eing scann ed, press . 6. Press Menu to sel ect additi onal fax opti ons, or us ing one of the dialing methods, e nter the fax number , then pres s Enter if necessar y .
T r ansmitting Documents 5-26 WorkCen tre Pro 555 /575 Advance d T ransmissi ons Using an Account Code Enterin g an account code w hen sending a documen t to a remo te party allows you to track th e activi ty to that party . The a ccount code entry i s effective fo r the curr ent oper ation.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-27 Account Code Def ault Setting The Acco unt Code fea ture allows you to ent er an accou nt number when tran smitting documents to a r emote party .
T r ansmitting Documents 5-28 WorkCen tre Pro 555 /575 T ransmitt ing Using a Dep a rtment Code When the D epartment Code option is set, the “E nter Dept. code” screen is dis playe d. T o set or c hange Departmen t Codes, refer to Cha pter 2, “Changi ng Department Codes”.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-29 Resend Stored Fax Default S etting Normall y , w hen a transm ission can no t be compl eted, the m achine automatic ally att empts to send the document according to the red ial criteria . When the n umber of a ttempts exceeds the redial counter , the document is cleare d from the me mory .
T r ansmitting Documents 5-30 WorkCen tre Pro 555 /575 3. Use the Nu meric Key pad to enter the number of hours ( you must use 2 dig its) for the ma chine to store the doc ument, the n press Enter . 4. The menu selecti on screen redisp lays. Pre ss Sto p to return to the S tandby Mode .
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-31 3. While v iewin g the job to resend, press Enter or St ar t . (If the origina l job was di aled using the keypad, th e next scr een will allow the phone n umber to be c hanged). 4. Select t he Change o ption: T o res end the job without c hanging th e facsimile nu mber , press .
T r ansmitting Documents 5-32 WorkCen tre Pro 555 /575 Secure Se nd Setting When the S ecure Sen d Mode is enabled, all transmi ssions are secure . The machine compares th e number di aled to the remote machine s ID teleph one number and if th e numbers m atch, the document is sent.
T ransmitting Docum ent s WorkCe ntre Pro 55 5/575 5-33 ITU-T Relay Communications Relay Com munication allows y ou to send doc uments from y our fax machine (initiatin g station) to one fax mac hine (rela y station), whi ch further se nds them t o addit ional fax ma chines (en d stations).
T r ansmitting Documents 5-34 WorkCen tre Pro 555 /575 T o pe rform a I TU-T Rela y T ransmis sion: 1. Load the do cumen t face down in the Docume nt Support. 2. Select t he desired Resolution and Contrast . 3. Press: 4. Using the Numeric Ke ypad enter a relay box number , then press Enter .
Cancell ing Jo bs WorkCe ntre Pro 55 5/575 6-1 6 Cancelling Jobs Jobs on the WorkCentr e can be cancell ed by pres sing the Job St at u s key or the Cancel Job key . Active jobs on the WorkCentr e can be can celled by pres sing the Job St at u s key .
Cancellin g Jobs 6-2 Wor kCe ntre Pro 5 55/ 575 2. If you woul d like to c ancel the di splayed job, press 3. Press to can cel the d isplaye d job. The machi ne returns to the S tandby Mode. Cancel Job Key Pending jobs can be canc elled as they are co nfirmed in the dis play .
Cancell ing Jo bs WorkCe ntre Pro 55 5/575 6-3 T o canc el a pendi ng job: 1. Press: 2. Select t he type of job you wa nt to canc el. T o canc el a Memo ry Send tr ansmissi on, press . T o canc el an Inc oming Recepti on, press . T o canc el a Pol ling operation , press .
Cancellin g Jobs 6-4 Wor kCe ntre Pro 5 55/ 575 The first pen ding job of the type selecte d is display ed. 3. Press the and arro w keys to view each pendin g job of this ty pe. 4. When the job yo u want to ca ncel is displa yed, press Enter . The machi ne returns to the S tandby Mode.
Cancell ing Jo bs WorkCe ntre Pro 55 5/575 6-5 Direct Send Jobs Use this procedure only if the document i s in the process of being transmitted in the Direc t Send mo de. If the Di rect Send j ob is in the Redial Mo de the job is a pend ing job. Re fer to the Cancel Job key .
Cancellin g Jobs 6-6 Wor kCe ntre Pro 5 55/ 575.
Polling WorkCe ntre Pro 55 5/575 7-1 7 Polli ng Polling Communications The Poll ing fun ction a llows yo u to poll a r emote ma chine (P oll), se t up a docum ent to b e poll ed by a remo te machi ne (Be Polle d), or p oll multip le re mote ma chines during the sa me oper ation (Group or Contin uous Pol l).
Polli ng 7-2 Wor kCe ntre Pro 5 55/ 575 Storing a Document to be Polled This featur e stores documents in pol ling box es on your machine to be retrieved by other s. The followi ng types of Polling boxes are availab le. • Poll-once Box — Documents stored in a poll -onc e box are cleare d when they ar e polled .
Polling WorkCe ntre Pro 55 5/575 7-3 S toring a Doc ument to be Polled i n a Poll-on ce Box This featur e stores a docum ent in a Poll -once box an d prepares your machine to be poll ed once by a remote m achine. The document is deleted af ter poll ing.
Polli ng 7-4 Wor kCe ntre Pro 5 55/ 575 5. Select t he secur ity opti on for st oring in this Po ll-once bo x. T o sele ct no sec urity , p ress and g o to step 7 . (If you sto red a docume nt in a Mul ti-poll bo x you ca n not store a document withou t a securit y code).
Polling WorkCe ntre Pro 55 5/575 7-5 S tor ing a Document to be Polled in a Multi-poll Box This featu re stores a documen t in a Mul ti-poll box and prepares y our machine to be polled m ultipl e times by va rious remo te mach ines. Y ou can only store one document i n a Multi -poll box.
Polli ng 7-6 Wor kCe ntre Pro 5 55/ 575 Cancelling Docume nt s S tored in a Polling Box T o canc el a poll ing job ref er to Chapt er 6, “Canc elling J obs”. Modifying Docu ments St ored in a Polling Box Once a d ocument is stored in a polling box, additio nal docum ents may re place it o r be ad ded to i t.
Polling WorkCe ntre Pro 55 5/575 7-7 5. Select the type of security us ed when the previou s documen t was stored t o the P oll-once b ox. If no sec urity was u sed, press , then g o to st ep 7. If only a secu rity code w as used, press . If only th e remote fax num ber was use d, press .
Polli ng 7-8 Wor kCe ntre Pro 5 55/ 575 Polling a Remote Document (Poll-once or Multi-poll Box) Use this procedure to poll a doc ument fr om a remote m achine. If the remote op erator sto red the do cumen t with a se curity co de, you mu st enter that same sec urity code to p oll the doc ument.
Polling WorkCe ntre Pro 55 5/575 7-9 Group Polling Use this proced ure to po ll docu ments from m ultiple remote m achines with one op eration, using a p reset Group Number (se e “Pre-setti ng Group N umbers” ea rlier in this cha pter). A maxim um of 50 gr oups can be pr eset for us e with Mul tiple Polli ng Rece pti ons .
Polli ng 7-10 WorkCen tre Pro 555 /575 5. Press Enter or Sta rt . 6. Select t he Grou p Poll S ecurity op tion: T o po ll a group o f numbers that do no t require a Se curity Code, press . T o en ter a Securit y Code, pr ess . 7. Using the numeric k eypad, enter the required S ecurity Co de, then press Enter .
Polling WorkCe ntre Pro 55 5/575 7-11 Continuous Polling* Use this procedure to poll the s ame mach ine or gro up of mach ines frequentl y , you can set up your mac hine to automati cally per form this task on a regul ar schedu le.
Polli ng 7-12 WorkCen tre Pro 555 /575 3. Enter the Pollin g start time and stop time , then press Enter . (Using the up and d own arrow k eys, selec t the AM o r PM.) 4. Using the up and down arrow key s, select the starting day and stop pin g da y of th e we ek , pr es s Enter .
Polling WorkCe ntre Pro 55 5/575 7-13 Deleting Conti nuous Poll Jobs T o mo dify the conti nuous po ll operatio n, you mus t delete an d reenter the informat ion. T o de lete a Conti nuous Po ll Job: 1. Press: 2. T o de lete the Con tinuous P oll Job, pr ess .
Polli ng 7-14 WorkCen tre Pro 555 /575.
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-1 8 Mailbox Commun ications Mailbox ITU-T Communications The Mailbo x ITU-T functi on key prov ides mail box communi cations with any compati ble remote mac hine using ITU-T standards. ITU-T is an int ernational f ax indu stry standards organi zation.
Mailbox Commu nications 8-2 Wor kCe ntre Pro 5 55/ 575 Local Mailbox (ITU-T) Once you p reset th e ITU-T mailbox numbers o n your own ma chine , you can store do cuments in them for others to retriev e.
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-3 2. Select t he mai lbox opti on. T o cre ate a mail box, press . 3. Select t he type of mailbox you want to create. T o cre ate a Confid ential ma ilbox, pre ss . T o c reate a B ulletin Boar d type m ailbox, p ress .
Mailbox Commu nications 8-4 Wor kCe ntre Pro 5 55/ 575 5. Select t he Pass word option: T o ass ign a password, press an d go to ste p 6. If you do n ot want t o assign a passwo rd, press and go to step 7 . 6. Using the Numeric Ke ypad, enter t he password yo u want to assign to this bo x, then pres s Enter .
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-5 2. Select t he mai lbox opti on. T o de lete a mai lbox, pr ess . 3. Using the Numeric K eypad, enter the box number you wan t to dele te, then pres s Enter . (If a pass word has be en assi gned to this box, en ter the pass word and pr ess Enter .
Mailbox Commu nications 8-6 Wor kCe ntre Pro 5 55/ 575 4. Select the type of mailb ox in whi ch to store the docume nt. T o st ore in a Conf idential mailbox, pr ess . T o s tore in a Bulletin Board m ailbox, press . – o r – 5. T o s tore a doc ument in a local m ailbox, press .
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-7 Printing a Doc ument S tored in a Local ITU-T Mailbox Y ou need to know th e type of m ailbox the do cument i s stored in and the mailb ox number. If the document i s stored i n a Confide ntial Mailbox with a passwor d, you also n eed to kno w the password.
Mailbox Commu nications 8-8 Wor kCe ntre Pro 5 55/ 575 3. T o prin t from a l ocal mailb ox, press . 4. Using the Numeric Ke ypad enter th e mailbox nu mber , the n press Enter . 5. Enter the password if requ ired, the n press Enter . The WorkCentre p rints the docu ment from the ITU-T mailbo x you selecte d, then returns to the St andby Mode.
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-9 Deleting a Document S tored i n a Local I TU-T Mail box T o del ete documents sto red in ITU-T mail boxes on your machine , you must kno w the box n umber and password, if req uired. T o de lete a doc ument stored in a Loc al ITU-T Mailb ox: 1.
Mailbox Commu nications 8-10 WorkCen tre Pro 555 /575 – o r – 3. T o de lete a doc ument from a local ma ilbox, pre ss . 4. Using the Num eric Keypad, en ter the mail box number , then press Enter . 5. If you ente red a passwor d when creat ing this mailbox num ber , enter tha t same passwor d, then pre ss Enter .
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-11 Remote ITU-T Mailbox The Send to a Remote Ma ilbox feature a llows you t o send a document to an ITU-T Mail box on a rem ote machine. Sending to a Remote ITU-T Mailbox Y ou can trans mit a document to either a confide ntial ITU-T mailb ox or a bulleti n board.
Mailbox Commu nications 8-12 WorkCen tre Pro 555 /575 4. Select t he type of mailbox you want to send the d ocument to . T o send to a Conf idential mai lbox, pres s . T o s end to a Bu lletin B oard mailbo x, pres s . – o r – 5. T o send to a remot e mailbox , press .
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-13 6. Using the Numeric K eypad enter t he remote Conf idential or Bulleti n Board mai lbox num ber , then press Enter . 7. If you se lected B ulletin Boar d, enter the password pres et in the remote m achine’s Bu lletin B oard mailbo x, then pr ess Enter .
Mailbox Commu nications 8-14 WorkCen tre Pro 555 /575 Poll ing a Remot e ITU-T Mail box T o retr ieve doc uments stored in an ITU-T m ailbox of a remote machine , you need to kn ow the type of box the document i s stored in, and the ITU- T mailbox num ber .
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-15 3. T o po ll a rem ote mailbo x, press . 4. Using the Numeric Ke ypad enter th e mailbox nu mber , the n press Enter . 5. If you se lected Con fidential , enter th e remote passwo rd then press Enter .
Mailbox Commu nications 8-16 WorkCen tre Pro 555 /575 Att aching an ITU-T Sub Address The sub addr ess feature is used to send a document to a com patible remote fa x machine a nd reques t that machi ne to forwa rd the document to the final dest ination s pecified in the su b addres s, normall y on a Local Area Ne twork (LAN).
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-17 T ransmitting a Document to an ITU-T Sub Address Use the foll owing proced ure to transm it a docume nt to a sub addres s: 1. Load the do cumen t face down in the Docume nt Support. 2. Select t he desired Resolution and Contrast .
Mailbox Commu nications 8-18 WorkCen tre Pro 555 /575 7. T o exit the men u, press to s elect Done . 8. Using one of the dia ling meth ods, enter th e remote phon e telephone number a nd press Enter . The documen t is sent to the remote fa x machin e and forwarde d to the specifi ed su b addr es s.
Mailbox Com munication s WorkCe ntre Pro 55 5/575 8-19 4. Enter the remote sub address an d press Enter . 5. T o en ter a password , press to se lect PW D. Using th e numeric keypad, enter the remote pass word, if req uired by th e remote m achine, a nd press Enter .
Mailbox Commu nications 8-20 WorkCen tre Pro 555 /575.
Repo rt s WorkCe ntre Pro 55 5/575 9-1 9 Report s V a rious Reports and Lists are av ailable to he lp yo u navigate thr ough the menu, c heck th e machine configurat ion, and m onitor the us e of the machi ne. Repor ts can be set up to includ e specific informatio n or to print automatic ally .
Repor t s 9-2 Wor kCe ntre Pro 5 55/ 575 Activity Report Setup The Activ ity Report contains the details of send and receiv e communi cations. It also i ncludes the scan, pri nt and drum c ounter . Using the Activity Report Se tup procedu re, you can designat e which reports are p rinted a utomatica lly and under what conditio ns.
Repo rt s WorkCe ntre Pro 55 5/575 9-3 * The Code is displayed in 3 digits to the right of the Mode symbol. Mode Comm unica tion mode * t : 2nd Line Com munic ation EX: Exclusive Error Contro l Mode G.
Repor t s 9-4 Wor kCe ntre Pro 5 55/ 575 T o set th e autom atic Activ ity Report print status: 1. Press: 2. Select t he report mo de: T o sele ct the type of repor ts that print wh en the Activity key is presse d, press , then go to step 3. T o c hoose if a report pr ints automati cally a fter 40 comm unicatio ns, press , then go to step 4.
Repo rt s WorkCe ntre Pro 55 5/575 9-5 4. Select t he Auto Pr int mode . T o sele ct Aut o Print On, pres s . T o sele ct Aut o Print Off, . 5. The menu select ion screen redisp lays.
Repor t s 9-6 Wor kCe ntre Pro 5 55/ 575 Confirmation Report The Confir mation Repo rt contains the same ite ms as the Ac tivity Report. Refer to t he Activit y Report Section.
Repo rt s WorkCe ntre Pro 55 5/575 9-7 Confirmation Report - Memory Send* T o set th e Confirm ation Report- Memory S end automat ic print s tatus. 1. Press: 2. Select t he Memory Send Conf irmation r eport prin t function : To automati cally p rint a repo rt after a Me mory Send, press .
Repor t s 9-8 Wor kCe ntre Pro 5 55/ 575 The followi ng infor mation is pr inted on the Memory S end Conf ir m ati on R epo rt: Group Send Report * T o set th e Group Send Report a utomatic print status. 1. Press: 2. Select t he Group S end Confir mation Rep ort print op tion: To a utoma tic ally prin t a re por t af ter a Gr oup Send, press .
Repo rt s WorkCe ntre Pro 55 5/575 9-9 T o di sable the report feat ure, press , then go to step 4. 3. For Always or On Er ror reports you c an have th e WorkCentre print the first page* of t he fax on t he Group S end Report . To print the fi rst fax page, p ress .
Repor t s 9-10 WorkCen tre Pro 555 /575 The followi ng infor mation is pr inted on the Group S end Report: Group Poll Report* T o set th e Group Poll Repo rt automatic print status. 1. Press: 2. Select t he Group P olling Co nfirmation Re port print option: To autom aticall y print a r eport afte r a Group Poll, pres s .
Repo rt s WorkCe ntre Pro 55 5/575 9-11 3. Press Exit or Sto p to return to th e S tandby Mode. The follow ing infor mation is printed on the Gr oup Pollin g Confir mation Report: * Not available in all marke t s . Item Description Job n umber Job Nu mber of transm ission .
Repor t s 9-12 WorkCen tre Pro 555 /575 Relay Origi nator Report T o set th e Relay Or iginator Report au tomatic print s tatus. 1. Press: 2. Select t he Relay O rigin ator Confirmati on Report print option : To autom aticall y print a r eport afte r the Rela y, pres s .
Repo rt s WorkCe ntre Pro 55 5/575 9-13 The followi ng inf ormation is printed on the Rela y Orig inator Confirma tion Repor t: Item Description Job n umber Job Nu mber of transm ission . Date Date and ti me tha t the job wa s accep ted. Document pages N um ber of p ag es.
Repor t s 9-14 WorkCen tre Pro 555 /575 Reception Report Setup Reception Reports can automatic ally be prin ted by the WorkCentre whenever a document i s receiv ed at the Re lay S tation or into a Mailbox . Refer to th e procedur es that follo w to manual ly print a Reception report for the ITU-T Mailb oxes.
Repo rt s WorkCe ntre Pro 55 5/575 9-15 The following inf or mation is printed on the Mailbox Rec eption Report: Item Description Job n umber Job n umber . Mail box nbr Mailbox numb er . Mailbox T ype Mail box T ype: Pol l-once , Multi-po ll, Priv ate Mail box.
Repor t s 9-16 WorkCen tre Pro 555 /575 Printing Report s and Lists V ar ious repo rts and lists ca n be pri nted detailin g informa tion about your WorkCentr e and informa tion you hav e stored in i t.
Repo rt s WorkCe ntre Pro 55 5/575 9-17 ITU-T Mailbox Report The ITU-T Mailbox Repo rt lists all docume nts entered throug h your own statio n and remote stations, us ing the ITU-T mai lbox s ystem.
Repor t s 9-18 WorkCen tre Pro 555 /575 Pending Jobs Report The Pendin g Jobs Re port lists all c ommunicati on jobs res erved in memory . The followi ng infor mation is pr inted on the Pending J obs Report l isted by comm unicatio n type; (i.e ., Send/Recei ve, T o be polled, a nd Resend Stored Fax).
Repo rt s WorkCe ntre Pro 55 5/575 9-19 Dep artment Code Report The Department Cod e report lists the Department Names and Codes. The usage for each depart ment is lis ted by num ber of pages se nt, receiv ed and co pied. If you ente r the master code, th e report li sts the master department code and all departme nts.
Repor t s 9-20 WorkCen tre Pro 555 /575 Power Failure Lis t The WorkCentre has a battery t o back up the document da ta memory contents. Howe ver , wh en the p ower is turned off for a long t ime and the co mmunica tion data stor ed in the memory is cleare d, a list of the job nu mbers of tho se clear ed comm unicatio ns is au tomatica lly printed.
Repo rt s WorkCe ntre Pro 55 5/575 9-21 Menu Map The Menu Ma p is a li st of all ma chine fea tures in a flow char t format. Refer to Ch apter 2 fo r a detailed Men u Flow Map. T o prin t the Menu M ap: 1. Press: -or- Press 2. The Menu Ma p prints, the n the mach ine return s to the S tandby mode.
Repor t s 9-22 WorkCen tre Pro 555 /575 Settings Report The Setting s Report prints a list of each ma chine fun ction and the curre nt setting s. The followi ng settin gs are pri nted on the Settings .
Repo rt s WorkCe ntre Pro 55 5/575 9-23 T o prin t the Settings Report: 1. Press : The Setting s Report prints, then the machine returns to the St andby Mode. Note: T otal Pages represents th e grand total for Scanned and Printed pages , it is no t the same as Drum count th at is found on th e Activity Rep ort.
Repor t s 9-24 WorkCen tre Pro 555 /575.
Copying Docum ent s WorkCe ntre Pro 55 5/575 10-1 10 Copying Documents Using the copy fea ture you ca n print u p to 99 copie s. The foll owing sele ctions are availab le when yo u copy a document : • Contrast • Resolution • Reduction • Collate Making Copies T o copy a docume nt: 1.
Copying Do cuments 10-2 WorkCen tre Pro 555 /575 5. Select th e Collate o ption: T o enable t he C o llat e o ption , pr ess . T o di sable the Col late optio n, press . 6. Select th e Paper sou rce. T o se lect the P aper Tr ay , press , then go to step 9.
Copying Docum ent s WorkCe ntre Pro 55 5/575 10-3 7. Select t he Pap er Size . T o s elect the A4 size , press . T o s elect the Letter si ze, press . T o s elect the Legal si ze, press . 8. Select t he Thic k Paper mo de. T o en able the Thick paper mode, pr ess .
Copying Do cuments 10-4 WorkCen tre Pro 555 /575.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-1 1 1 Using the ControlCentre The Control Centre s oftware on your PC enables you to eas ily ch ange the WorkCentre ’s settings. Y ou c an set up the teleph one lines, choose f ax setti ngs, and cr eate mailbox es.
Using the Con t rolCentre 11-2 WorkCen tre Pro 555 /575 Setting up the WorkCentre Usin g the C ontr olC entr e , yo u can sp ecif y d ef ault W orkCentr e settings , such a s contra st, resolu tion and v olume le vels, an d set up your tel ephone li nes.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-3 7. T o prin t a separator page between documents, sel ect one or more of th e followi ng options: Fax printout Prints a page bet ween each received f ax. PC printout Print a page b etween eac h printed do cumen t.
Using the Con t rolCentre 11-4 WorkCen tre Pro 555 /575 6 Cli ck Enable error corre ction mod e - ECM to have the WorkCentre mon itor the phone line for errors an d, if an err or occurs , resend an y portio n of the document until the t ransmiss ion is comp lete.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-5 Setting the PC’ s Date and Time on the W orkCentre Y ou can us e the date a nd time s et on your P C for the WorkCe ntre. 1 From th e File men u, click Set PC T i me. Changing Y our ControlCentre Password Y ou can chang e the password that you use to open the Contr olCentre on your PC.
Using the Con t rolCentre 11-6 WorkCen tre Pro 555 /575 Setting the Fax Send Options Y ou can s elect the options you want to u se for fax t ransmission s on the Fax Se nd page.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-7 WorkCentre is able to res end any p ortion o f a docume nt that did not transm it successfull y due to communi cation errors, or resend a fax when telephone lines are availab le.
Using the Con t rolCentre 11-8 WorkCen tre Pro 555 /575 Note: Y ou w ill need to resend the s tored fax at t he WorkCentre. On the W orkC entr e’ s Acces s Pan el , pr es s R esen d. Us e th e arrow key s to find the job to res end, then press Ente r .
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-9 Setting t he Fax Rece ive Opt io ns On the Fax Receive page, y ou can choo se the WorkCent re setti ngs to us e when re ceivin g faxe s. Y ou can se t up t h e secure receiv e feature a nd choos e the op tions for r educing and coll ating inc oming faxes.
Using the Con t rolCentre 11-10 WorkCen tre Pro 555 /575 memory , then automatic ally printed at the e nd of the time period. Also, an y print jobs that you send from yo ur PC to th e WorkCentre are stored in memor y during t he specifie d time peri od.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-11 Receiving Faxes from the Fax Numbers Assigned to Y our Phonebook Only T o prev ent the WorkCent re from recei ving fax es from unk nown sende rs, you ca n choose to rece ive faxe s from th e fax numb ers specifi ed in yo ur Phone book only .
Using the Con t rolCentre 11-12 WorkCen tre Pro 555 /575 Receiving Faxes to Y our PC 1 Click th e PC Fax ic on. 2 T o specify ho w f axes are re cei ved t o your PC, sele ct one of t he followin g optio ns in the Rec eive faxes to PC box . Never T o print all faxe s at the WorkCentre.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-13 5 In t he Add On e T ou ch from b ox, sele ct Individu al. 6 In t he Name box , type the per son’ s name.
Using the Con t rolCentre 11-14 WorkCen tre Pro 555 /575 Assigning a Speed Dial or Group Dial Number to a One T ouch Key This pro cedure des cribes how to link a pr eset Sp eed Dial or G roup Dial numb er to a One T ouch key . T o ass ign a new fa x number to a One T ouch ke y , s ee Assig ning an indivi dual fax n umber to a One T ouch k ey .
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-15 Deleting One T ouch Key Entries 1 Cli ck the P honebook icon. 2 Cli ck the One T ouch tab. 3 Cli ck the One T ouch n umber you wa nt to delete . Note: T o delet e all the O ne T ouc h numbers at once, c lick Clear All.
Using the Con t rolCentre 11-16 WorkCen tre Pro 555 /575 Print confirmation report T o print a confirmation report after each fax you send to the fax num ber . Dial later T o send fax es at a spec ific time. I n the Dial later tim e (hr:min) box, type the time usi ng the format for eithe r a 12- or 24-hour c lock.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-17 Deleting Speed Dial Numbers 1 Cli ck the P honebook icon. 2 Cli ck the Spee d Dial tab. 3 Cli ck the Spee d Dial num ber you wan t to delete. Note: T o delet e all the S peed Dial numbers at once, cl ick Clear All.
Using the Con t rolCentre 11-18 WorkCen tre Pro 555 /575 8 Rep eat steps 6 an d 7 until y ou’ve assigne d all the numbers yo u want to t he group. Note: Y ou can assign a m aximum o f 300 speed di al number s or 68 One T ouch key numb ers to th e group.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-19 Saving a P honebook to Y our PC Y ou can sa ve all your On e T ouch , Speed Dial, an d Group Dial e ntries to a sing le file. 1 Cli ck the P honebook icon. 2 Cli ck the Sav e As button. The Save P honebook dialog box opens.
Using the Con t rolCentre 11-20 WorkCen tre Pro 555 /575 Creating Mailboxes The WorkCentre supp orts the ITU-T communicat ions standard , which enables you to create ma ilboxe s. Using mailboxe s, you c an store documents fo r fax machi nes to retr ieve (pol l), receive documents from othe r fax machi nes, and set up relay commun ications.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-21 • T o spec ify a fax number for the end statio n, select Fax number i n the Entry from box. T ype the num ber in th e Fax number b ox. • T o spec ify a fax number fro m your Spe ed Dial nu mbers for the end statio n, select Sp eed Dial in the En try from bo x.
Using the Con t rolCentre 11-22 WorkCen tre Pro 555 /575 Deleting a Mailbox 1 Cli ck the M ailbox i con. 2 Selec t the mai lbox you wan t to delete. Note: T o de lete all the mailbo xes a t once, c lick Clear A ll. 3 Cli ck Dele te. 4 Clic k Apply to set the option s at the WorkCentre.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-23 • Click A pply to ass ign another department code . 9 Clic k Apply to set the options a t the WorkCentre. Note: T o prin t the Department Co de Report, on the WorkCentre’s Acces s Panel, press MEN U, 2, 3.
Using the Con t rolCentre 11-24 WorkCen tre Pro 555 /575 Printing Report s Y ou can set u p the WorkCentre to p rint a variety of reports to provid e you with info rmation ab out fax transmiss ions and rec eptions. Y ou can also pr int the Se ttings Rep ort, which l ists the curren t defaults se t on the WorkCen t re.
Using the Contro lCentre WorkCe ntre Pro 55 5/575 11-25 5 In t he Group po ll box, sel ect the op tion you w ant when re trieving documents from multipl e remote m achines usin g group p olling. 6 Und er the ITU-T Relay , ch oose the rep ort setup for r elay comm unicatio ns.
Using the Con t rolCentre 11-26 WorkCen tre Pro 555 /575 Saving the W orkCentre Settings Y ou can sav e the ControlCen tre option s you set and y our Phonebook to a file o n your PC . If needed , the file provides you with a back up copy of y our WorkCentre se ttings.
T rou blesh ooting WorkCe ntre Pro 55 5/575 12-1 12 T roubleshooting Self T est The self te st enable s you to unde rstand the pe rformance of the machine and diagn ose any p roblems it may h ave. Y ou may be request ed to do this by a X erox cu stomer s upport cen ter representa tive.
T rou blesh ooting 12-2 WorkCen tre Pro 555 /575 Key test - Press th en . Y ou wi ll be aske d to pr es s all the keys on the co ntrol panel and then pres s the S top key at the end of the t est. Y ou will receiv e an OK pro mpt if the t est is succes sful.
T rou blesh ooting WorkCe ntre Pro 55 5/575 12-3 Calling for Serv ice If you hav e an error wi th the mac hine and c an not co rrect the e rror using the tables, contact the Customer Su pport Cen ter . H ave availab le the se rial number o f the machi ne and any messages display ed.
T rou blesh ooting 12-4 WorkCen tre Pro 555 /575 DISPLA Y QUALITY IS POOR Display qualit y of the received docu ment is p oor . Ret ry t he trans missio n. DRUM LIFE W ARNING The d rum co unter h as reac hed 16 ,000 pages. Replace the Drum U nit. See Chapter C , “Repla cing the Drum Ca rtridge”.
T rou blesh ooting WorkCe ntre Pro 55 5/575 12-5 P APER JAM XX or RELOAD XX PA P E R A paper misf eed wa s detected or the p aper s ize specifi ed in the s ettings is not the same as th e p aper in the tray .
T rou blesh ooting 12-6 WorkCen tre Pro 555 /575 Error Codes Code Probable Cause Corrective Action 10 The Paper t ray is Empty Add pa per to th e tray . Ensure the tray is c losed. 11 A Paper Jam occurred. Open the T op Cover , and clear t he copy p aper jam.
T rou blesh ooting WorkCe ntre Pro 55 5/575 12-7 87 No resid ual memory w as remaini ng on the r emote par ty’s mach i ne in a Relay or Mailb ox tran smissi on. Check the re mote m achine. Retry the transm issi on. B0 B1 The funct ions o f the re mote mac hine and yours do not m atch.
T rou blesh ooting 12-8 WorkCen tre Pro 555 /575 St atus Code T able A status code is displ ayed on so me reports. The Code is displ ayed in 3 digits to th e right of the Mode sy mbol. Code T ransmission Speed Code Line Density Code Encoding 0 2400 bps 0 8 pels/mm x 3.
T rou blesh ooting WorkCe ntre Pro 55 5/575 12-9 T r ansmi ssion Pro blems When tran sm issi ons a re not succ essf ul, ch eck t h e ite ms in t he t abl e below . If you confi rm these i tems are se t up co rrectly and transmi ssions ar e still un succes sful, ca ll for te chnical support.
T rou blesh ooting 12-10 WorkCen tre Pro 555 /575 Reception Problems When re ceptions are not suc cessful, che ck the i tems in the fo llowing table. If you c onfirm thes e items are set up c orrectly an d recept ions are st ill un success ful , call for tech nica l supp ort.
T rou blesh ooting WorkCe ntre Pro 55 5/575 12-11 Image Quali ty If the Do cument Sc anner or Re cording Unit is di rty , the qualit y of yo ur transmitted or recei ved images can be poo r . It is recomm ended that these ar eas are cl eaned regul arly .
T rou blesh ooting 12-12 WorkCen tre Pro 555 /575.
WorkCe ntre Pro 55 5/575 A-1 A Inst alling Options This ap pendix contains t he steps for installin g the opt ional handset and p aper tray . Inst alling the Optional Handset (not availa ble in all coun tr ies) 1. Check the contents of the o ption ins tallation kit.
A-2 Wor kCe ntre Pro 5 55/ 575 3. Press the T op Co ver Open b utton and op en the top c over . 4. Click t he hand set suppo rt bracke t into pla ce and cl ose the two cove rs.
WorkCe ntre Pro 55 5/575 A-3 5. Slide th e retaining cl ip for the bas e unit in to the slots on the rear of the u nit. 6. Positio n the base unit on th e suppor t bracket.
A-4 Wor kCe ntre Pro 5 55/ 575 7. Plug one end of the h andset co rd into t he base un it. 8. Plug the other end of the hands et cord in to the hands et.
WorkCe ntre Pro 55 5/575 A-5 9. Plug the telephone cord int o the base unit. 10. Plug the other end of the telep hone cord i nto the han dset socke t on the re ar of the m achine.
A-6 Wor kCe ntre Pro 5 55/ 575 1 1. Press the plastic c overs into position i n order to r etain the handset c ord..
WorkCe ntre Pro 55 5/575 A-7 Inst alling the Optional Paper T ray The Optio nal Paper Tray install ation kit co ntains a base un it and a pap er tr ay . 1. Check the contents of the i nstallation kit. 2. Locate the mounting pegs on th e base uni t. 3.
A-8 Wor kCe ntre Pro 5 55/ 575 4. Positio n the m achine ov er the m ounting peg s on the b ase un it. 5. Lower the machine onto the base u nit..
WorkCe ntre Pro 55 5/575 A-9 6. Press dow n and latc h the base of the opti onal paper tray . 7. Load a ful l packet of paper i nto the opti onal paper tra y .
A-1 0 Wor kCe ntre Pro 5 55/ 575 8. Place th e cover on the option al paper tray . 9. Insert the o ptional paper tray into t he base un it..
WorkCe ntre Pro 55 5/575 A-11 10. Replace the Paper Tray , Document Output Tray and Bypass T ray ..
A-1 2 Wor kCe ntre Pro 5 55/ 575.
WorkCe ntre Pro 55 5/575 B-1 B Orderin g Supplies Ordering Supplies T o orde r supplies , contact the Xe rox sup plies cent er at the foll owing number: • USA – Suppli es cente r 1-800- 822-220 0 .
B-2 Wor kCe ntre Pro 5 55/ 575 Options: Item Part Number Optiona l Paper T ray Americ as (letter)) Europe (A4 ) 98S043 91 98S043 89.
WorkCe ntre Pro 55 5/575 B-3 Ordering Supplies Automatically The Automat ic Su pplies Ordering feature al lows yo u to have t he machine automatic ally send a report to a specified fax numbe r (norma lly a su pplies center) whe n the ma chine is out of ton er or the drum li fe is low .
B-4 Wor kCe ntre Pro 5 55/ 575 2. Press . 3. T o en ter a One T ouch, p ress the O ne T ouc h key . T o u se the Num eric Keypad, e nter the numb er and pres s Enter . T o use S peed Dial or Alpha Dial, pr ess Phonebook . Select or , e nter the S peed Dial num ber or sel ect the A lpha name, and pres s Enter .
WorkCe ntre Pro 55 5/575 B-5 Press to ente r T oner or to enter Drum. 3. Press the n to order autom aticall y . 4. Press the n and use t he keypad to enter the part number o f the toner or drum. 5. Press the n and use t he keypad to enter the q uantity required.
B-6 Wor kCe ntre Pro 5 55/ 575 Entering orderi ng det ails T o set th e order ing details: 1. Press: 2. Press . 3. Press and use the k eypad to enter y our custo mer number . Menu 4.Image print 3.Other information 2.Supplies Supplies order setup 1.Destination setup 5.
WorkCe ntre Pro 55 5/575 B-7 Press and use the k eypad to enter t he contact nam e. Press and use the k eypad to enter t he contact tel ephone number . Press and use the k eypad to enter t he name to w hom the item s will be desp atch ed. Press a nd use the ke ypad to enter the shippin g address for items.
B-8 Wor kCe ntre Pro 5 55/ 575 Printing the order form T o prin t the orde r form: 1. Press: 2. Press . The order fo rm will prin t. 3. The menu selecti on screen redisp lays. Pre ss Exit or Sto p to return to th e Standby Mode. Menu 4.Image print 3.Other information 2.
WorkCentr e Pro 555/57 5 C-1 C Maint aining the Product Replacing the Paper When the m achine run s out of paper , “P APER TRA Y IS EMPTY” display s and pr inting s tops. Replac e the paper us ing the fo llowing procedu re: Bypass T ray: 1. Pull up the Docume nt Output Tray and open the Paper Guide.
C-2 Wor kCe ntre Pro 5 55/ 575 2. Insert o ne sheet of paper on the By pass T r ay . CAUTION Do not inse rt more than one sheet o f paper on the Byp ass T ray . It will c ause a paper ja m. 3. Adjust t he Paper Guides so that both s ides of the paper are secu re.
WorkCentr e Pro 555/57 5 C-3 Paper Tray: 1. Pull up the Docume nt Output Tray and rem ove the Bypass T ray . 2. Open the Paper Gui des. Documen t 04 Bypa ss T ray Output Tray Paper G uide 05 Paper G u.
C-4 Wor kCe ntre Pro 5 55/ 575 3. Do not fan th e paper . Make sure that the co rners of paper are neatly al igned. 4. Insert up to 250 sheets into the Paper Tr ay .
WorkCentr e Pro 555/57 5 C-5 CAUTION T o avoi d paper jams, d o not exc eed the upp er limit line on the Paper Gu id es . 5. Rep lace the By pass T r ay and Do cument Outp ut T ray .
C-6 Wor kCe ntre Pro 5 55/ 575 T o set th e paper size: 1. Press: 2. Select t he paper size: T o sel ect Le tter s ize, p ress . T o sele ct A4, pres s . T o s elect Leg al size , press . 3. The menu selecti on screen redisp lays. Pre ss Exit or Sto p to return to Standby Mode.
WorkCentr e Pro 555/57 5 C-7 Feeding Envelop Stock How a particula r envelope performs i n the WorkCentr e Pro 555/57 5 depend s largely on the qua lity of th e enve lope.
C-8 Wor kCe ntre Pro 5 55/ 575 Replacing the T oner Cartridge The TONER IS LO W message i s display ed when the T oner Ca rtridge needs to b e replaced . If printing continue s, a long tone sound s, the OUT OF TONER mes sage disp lays, an d printing s tops.
WorkCentr e Pro 555/57 5 C-9 2. Remove th e T one r Cartridge. CAUTION Always h old th e T oner Cartrid ge by the green handles . 3. Remove th e new T oner Cart ridge from the box it c omes packed in. Holding it firm ly with both hand s, rock it left and righ t, forward and back i n th e dir ect ions indica te d by t he ar rows in th e pic tur e.
C-1 0 Wor kCe ntre Pro 5 55/ 575 4. Holding o nto the T on er Cartri dge’s handle, low er it into the machine . Make su re that the four pins (two on each s ide) fit i nto the groov es inside the machine . Color coor dinated “2” labels ha ve been affixe d to the T oner Cartridge a nd to the i nside of t he machine.
WorkCe ntre Pro 55 5/575 C-11 5. Press down on the T op Cov er until a “Clic k” is heard to ensu re the latch es engage . 6. V erify the displa y has retur ned to the S tandby M ode.
C-1 2 Wor kCe ntre Pro 5 55/ 575 Replacing the Drum Cart ridge The Drum Ca rtridge requir es replaceme nt when the D RUM LIFE W ARNING is displayed. CAUTION Do not expo se the green drum to light for mor e than 3 minutes . Never exp ose the drum to direct sunlight or touc h the d rum.
WorkCe ntre Pro 55 5/575 C-13 2. Remove th e T oner C artridge and th e Drum Cartrid ge. CAUTION Always hold the Dr um Cartridge and T o ner Cartridg e by the gr een hand les. Do no t expose the green dr um to light for mo re than 3 minutes . Never expose it to direct sunl ight or touch the gree n drum.
C-1 4 Wor kCe ntre Pro 5 55/ 575 3. Remove th e Drum Cartr idge from th e box it c omes packed i n. 4. Install the Drum Car tridge into the ma chine , aligning the gui des of the ca rtridge wi th the groo ves insid e the m achine. Color coor dinated “1” labels ha ve been affixe d to the Dr um Cartridge a nd to the i nside of t he machine.
WorkCe ntre Pro 55 5/575 C-15 5. Holding o nto the T on er Cartri dge’s handle, low er it into the machine . Make su re that the four pin s (two on each s ide) fit into the groov es inside the machine . Color coor dinated “2” labels ha ve been affixe d to the T oner Cartridge a nd to the i nside of t he machine.
C-1 6 Wor kCe ntre Pro 5 55/ 575 6. Press down on the T op Cov er until a “Clic k” is heard to ensu re the latch es engage . V erify the displa y has retur ned to the S tandby M ode. T o reset the counter of the Drum Cartridge. Perform th e followin g proce dure to reset th e Drum Car tridge co unter after yo u replace th e Drum Cartr idge.
WorkCe ntre Pro 55 5/575 C-17 3. Press Enter . 4. Press S top to r eturn to th e S tandby Mode. A new ADF Re tard Pad is in cluded wi th the Drum Cartridge kit and should b e installed at the sa me time a s the Drum C artridge. Co ntinue on to the A DF replaceme nt procedure.
C-1 8 Wor kCe ntre Pro 5 55/ 575 Replacing the ADF Re t a rd Pad Note: The ADF retard pad is includ ed in the Dr um Cartrid ge Kit. Follow the instructio ns below to replace t he ADF retard pad. 1. Open the Control P anel Cove r and locat e the retard pad.
WorkCe ntre Pro 55 5/575 C-19 2. Remove th e retard pad by relea sing the latch at th e base of the retard pad and rotatin g the pad upwar ds. 3. When it is in the horizon tal position , pull out the re tard pad.
C-2 0 Wor kCe ntre Pro 5 55/ 575 4. Replace t he retard pad. 5. Rotate the retard pad downwards an d press unt il it cl icks into place. 6. C los e th e c ont rol p anel cov er .
WorkCe ntre Pro 55 5/575 C-21 Cleaning the Machine Cleaning the Cabinet Wipe the ma chine with a damp cl oth to remov e dust and fi ngerpr ints. Use water to dam pen the cloth . Do not use chemic als for cleaning , as this ca n cause dis coloratio n or damage to the finis h of the ma chine.
C-2 2 Wor kCe ntre Pro 5 55/ 575 Cleaning the Document Scanner The quality of scanned image s deterior ates if the Docum ent Scanner becomes dirty . Use the fol lowing proc edure to clean the S canner com ponents: 1. Open the Control P anel Cove r . 2.
WorkCe ntre Pro 55 5/575 C-23 3. Wipe the Retard Pad an d the roller s with a dry cloth. If the sur faces requ ire moistu re to remove t he dirt, u se a cloth slightl y dampen ed with wate r to remov e the dirt, f ollowed b y a dry cloth. 4. C los e th e C ont rol Panel Cove r .
C-2 4 Wor kCe ntre Pro 5 55/ 575 Cleaning the Paper Pickup Roller and Paper Guide Clean the f ollowing parts of the mach ine when y ou replace the T oner Cartridge o r the Drum Cart ridge: • Paper G uide — The Paper Gui de is lo cated at th e bottom of t he machine chamber .
WorkCe ntre Pro 55 5/575 C-25 2. Remove th e T oner C artridge and th e Drum Cartrid ge. CAUTION Always hold the Dr um Cartridge and T o ner Cartridg e by the gr een hand les. Do no t expose the green dr um to light for mo re than 3 minutes . Never expose it to direct sunl ight or touch the gree n drum.
C-2 6 Wor kCe ntre Pro 5 55/ 575 3. Pull up on the Pape r Guid e that prot ects the paper picku p roller located a t the bo ttom of the m achine cha mber .
WorkCe ntre Pro 55 5/575 C-27 5. Install the Drum Car tridge into the ma chine , aligning the gui des of the ca rtridge wi th the groo ves insid e the m achine. Color coor dinated “1” labels ha ve been affixe d to the Dr um Cartridge a nd to the i nside of t he machine.
C-2 8 Wor kCe ntre Pro 5 55/ 575 6. Holding o nto the T on er Cartri dge’s handle, low er it into the machine . Make su re that the four pins (two on each s ide) fit i nto the groov es inside the machine . Color coor dinated “2” labels ha ve been affixe d to the T oner Cartridge a nd to the i nside of t he machine.
WorkCe ntre Pro 55 5/575 C-29 7. Press down on the T op Cov er until a “Clic k” is heard to ensu re the latch es engage . 8. V erify the displa y has retur ned to the S tandby M ode.
C-3 0 Wor kCe ntre Pro 5 55/ 575.
WorkCentr e Pro 555/57 5 D-1 D Dat a Sheet Item Specification Document Size Wid th: 8.5 in. max. (216 mm) m ax. 5.8 in. min. ( 148 mm) m in. Length: 16.5 in. m ax. (42 0 mm) ma x. 3.9 in. min. ( 100 mm) m in. Max cap acity of the Document T ray (20 lb.
D-2 Wor kCe ntre Pro 5 55/ 575 Scanning Resolutio n S tand ard 8x3 .85 dp m (203x98 dpi) Fine 8x7.7 dpm (2 03x196 dp i) Superfine 8x15.4 d pm (203x 392 dp i) Superfine/Ph oto 1 6x15.4 dp m (406 x392) T ransm ission Rate WorkCentre Pro 555 14.4 Kbps WorkCen tre Pro 575 33.
WorkCentr e Pro 555/57 5 D-3 Weig ht Less than 18 Kg ( 40 lb) wi thout the o ptiona l pape r tray Drum Li fe 20,000 Prin ts T oner Cartridge Y ield The yield of the Initi al T o ner Cartrid ge supplied with the Process Unit i s 3000 pri nts. Su pply T oner Cartridge yield is 6000 p rint s, as sumi ng 4% p rint co verage .
D-4 Wor kCe ntre Pro 5 55/ 575.
WorkCe ntre Pro 55 5/575 E-1 E Safety Certification and Environment al Compliance Y our Xer ox produc t and supplie s have b een desig ned and tes ted to meet str ict safety re quiremen ts. These include s afety age ncy examina tion and ap proval, and compli ance to establis hed environme ntal standards.
E-2 Wo rkCentre Pro 555/575 W ARNING This product must be earthed This product is equ ipped w ith a 3-wire gr ounding type plug (e .g., a plug hav ing a third groundin g pin). This plug will fi t only into a groundi ng-type powe r outlet. This is a sa fety feature.
WorkCe ntre Pro 55 5/575 E-3 extension c ord do n ot exceed the extension c ord amp ere rating. Al so, make su re that the total amperage o f all pro ducts plugged i nto the wall outl ets does not e xceed the ou tlet rating. Do not put your hands into the fus er area, loca ted just insi de the exit tray area, as you m ay be burne d.
E-4 Wo rkCentre Pro 555/575 manufactu red from Au gust 1, 19 76. Compli ance is man datory for products m arketed in t he United States. The WorkCentre P ro is in complia nce with t he CDRH regu lation.
WorkCe ntre Pro 55 5/575 E-5 Changes or modification s to this equipme nt not specific ally approv ed by the Xer ox Corpora tion ma y void the us ers autho rity to op erate this equipmen t.
E-6 Wo rkCentre Pro 555/575 European Certification Approvals and Certification The CE mar king app lied to this product sy mboliz es Xerox L imited Declaratio n of Con formity with the follow ing appl.
WorkCe ntre Pro 55 5/575 E-7 W ARNING In order to allow this product to operate in proximity to industrial, Scientific and medical (ISM) equipment, the external radiation from the ISM equipment may have to be limited or special m itigation measures t aken.
E-8 Wo rkCentre Pro 555/575 practicab le, danger. This includes en suring all electric al products connecte d to such electrical systems a re safel y constructe d, maintained an d operate d.
WorkCe ntre Pro 55 5/575 E-9 THE USE OF INAP PROPRIA TE TEST PROCEDURES AND TEST EQUIPMENT MA Y PROVIDE MISLEAD ING RESUL TS AND MA Y CAUSE DEA TH, PE RSONAL INJUR Y AND/OR DAMAGE TO PROPER TY . QUESTION: I would like to carry out my own s afety test s on the Xerox equipment in my premis es.
E-1 0 Wor kCe ntre Pro 5 55/ 575 Environment al Compliance ENERGY ST AR ® Environment al Choice M 120v , 60Hz products for Canada . Xerox Cor poratio n designed th is prod uct to comply with the g uidelines o f the EN ERGY ST AR program of the En vironmental P rotection Agenc y .
WorkCe ntre Pro 55 5/575 E-11 SWISS ENERG Y 2000 Xerox Corporation has desi gned and t ested this p roduct to meet the energy restricti ons req uired by S wiss En ergy 200 0 compli ance has been notif ied to the r egistrati on authoriti es.
E-1 2 Wor kCe ntre Pro 5 55/ 575 T e lecommunications Requirement s European Fax Approvals and Certification This Xer ox product h as been se lf-cer tified by Xer ox for pan- Europea n single t erminal connecti on to the ana logue p ublic sw itched te lephone network (P STN) in accordance with Directiv e 1999/5/EC.
WorkCe ntre Pro 55 5/575 E-13 FCC Regulations Send Header Requirement s Federal Co mmunica tions Comm ission (F CC) regulations require all persons wi thin the Unite d S tates wh o send any m essage via a facsimile machine to inclu de an identify ing mes sage in the transmiss ion.
E-1 4 Wor kCe ntre Pro 5 55/ 575 Y ou may s afely co nnect the m achine to the followin g standard modular jack: USO C RJ-1 1C. Use the standard li ne cord (wi th modular plugs) prov ided with the installation kit to c onnect it. An FCC comp liant tel ephone co rd and modul ar plug is provided wi th this equi pment.
WorkCe ntre Pro 55 5/575 E-15 W ARNING When programming emerge ncy numbers and/or mak ing test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. Perform such activ ities in the off-peak hours, such as early morning hours or late evenings.
E-1 6 Wor kCe ntre Pro 5 55/ 575 Notice: The Ringer Equ ivalence Nu mber (REN ) assigned t o each terminal de vice prov ides an indication of the max imum numb er of terminals allowed to be conne cted to a te lephone i nterface .
WorkCe ntre Pro 55 5/575 INDEX -1 Index A access ories paper tray s B-2 account co des 5- 27 default s etting 5-27 using 5-26 activity re port automatic mode 9-4 fi elds 9-2 printin g 9-16 setup 9-2 .
INDEX-2 Wo rkCentre Pro 555/575 Char ge C ode Key used 5-10 charge cod es 5- 10 chemic als C-21 cleanin g cabinet C-21 image quality 12- 11 ozone fil ter C-21 codes account 5-27 departme nt 2-31 Depar.
WorkCe ntre Pro 55 5/575 INDEX -3 reducing 11 -11 saving a phone boo k 11- 19 saving se ttings 11- 26 secu re re ceive 11- 9 secu red send s etting 11-7 sending fax es 11-6 setting fa x rece ive optio.
INDEX-4 Wo rkCentre Pro 555/575 manual gr oup dialin g 4-10 one touch dialing 4- 6 speed dialing 4-5 dimensi ons D-2 Direct Ac cess Func tion Keys 2-11 map 2-11 Dire ct Send Ke y used 5-7 direct se nd.
WorkCe ntre Pro 55 5/575 INDEX -5 F fax numbe rs assigned to phon ebook receiv ing usi ng Control Centre 11-11 fax optio ns 5-17 – 5-25 ECM disa ble 5-22 listen to dial 5-19 number o f pages 5- 18 s.
INDEX-6 Wo rkCentre Pro 555/575 L LAN co nnectiv ity D-2 lase r saf ety E-3 Left Arrow K ey for progr amming the menu mode 2-2 legal pap er supplie s B-1 letter pa per supplie s B-1 lighten c ontrast .
WorkCe ntre Pro 55 5/575 INDEX -7 recepti on probl ems 12 -10 manual s end 5-8 master cod e changing the dep artment cod es 2-34 memory error code 12-6 fre e me mo ry 3-9 , 5-3 , 12-6 overflo w messag.
INDEX-8 Wo rkCentre Pro 555/575 P page numbe rs cove r sh eet 5-11 direct send tran smission s 5-17 , 5-18 error code 12-6 setting th e number of pages 5-18 paper empty pap er cass ette 12-5 memory re.
WorkCe ntre Pro 55 5/575 INDEX -9 presetting groups 2- 26 ITU-T mailbox numbers 8- 2 , 8-4 one t ouc h key s 2-20 speed dial num bers 2-13 printer printer wi dth D-1 printer driver D-2 printer no t av.
IND EX-1 0 Wor kCe ntre Pro 5 55/ 575 refuse junk mail 2-44 rel ay gr oup s commu nicatio ns 5-33 Relay Key used 5-34 relay o perat ions 5-33 – 5-34 descr ibed 5-1 relay o riginat or report 9-5 , 9-.
WorkCentr e Pro 555/57 5 INDEX-11 ozone E- 3 power so urce E- 2 radio freq uency em ission s E-4 send head er E-13 telecomm unications requireme nts E-12 – E- 16 UK el ectr icit y at wo rk regu lati.
IND EX-1 2 Wor kCe ntre Pro 5 55/ 575 modifyi ng using Contr olCentre 11-16 presetting using Con trolCentre 11-1 5 setup 2-13 speed dialing 4-5 standa rd resolu tion 2-40 Stop Key cancell ing a dir ec.
WorkCentr e Pro 555/57 5 INDEX-13 error code s 12-6 error mes sages 12-3 image quality 12- 11 paper ja ms C-24 – C-29 recepti on probl ems 12 -10 transmiss ion probl ems 12-9 type, machine t ype D-2.
An important point after buying a device Xerox 575 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox 575 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox 575 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox 575 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox 575 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox 575, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox 575.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox 575. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox 575 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
