Instruction/ maintenance manual of the product 5225A Xerox
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User Guide ME3612E4-1 System Administration Guide XE3022EN0-2.
© 2008 by Fuji Xer ox Co., Lt d. All rights reserved . Copyri ght protecti on claim ed incl udes all for ms and m atters of co pyright ed materi al and informa tion now al lowed by statutory o r judi.
3 T able of Content s 1 Befor e Using the Ma chine ....... .... ....... .... ....... ...... ..... ...... ....... .... ....... ... 13 Xerox We lcome Cent er ........ ....... .... ....... .... ....... ...... ..... ....... ...... ..... ...... . 1 3 Serial Numb er .
4 Act ive Jo bs ..... .... ....... ..... ...... ....... .... ....... ...... ..... ...... ..... ....... ...... ..... ...... . 4 0 Com plete d Job s .... ...... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... ....... ... 41 Secu re P rint J obs & More .
5 Water mark ... .... ....... ...... ..... ...... ....... .... ....... .... ....... ....... .... ....... ..... 7 6 Other Set tings ....... ...... ..... ...... ..... ...... ....... .... ....... ....... .... ....... .... ... 7 7 Copy S ervice Setti ngs .
6 Create Job Flow Sheet ................ ......... ......... ......... ......... ......... ...... 126 [Cre ate Job Flow Sheet] Scr een ...... ..... ...... ..... ...... ..... ........ ..... .. 127 [Cre ate Job Flow Sheet] Scr een ...... ..... ...... ..
7 Test Acce ss . ..... ...... ....... .... ....... .... ....... ....... .... ....... .... ....... ...... ..... ... 152 Selec ting T ransp ort Prot ocol s ... .... ....... ...... ..... ...... ....... .... ....... .... ....... . 15 3 Screen Layout .....
8 SMB Inst allat ion ...... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... ....... . 2 60 TCP/ IP (LPD or Port 9100) ... ..... ...... ....... .... ....... .... ....... ....... .... ....... ..... 263 Info rmati on Che cklis t .
9 Scan to P C Set up (FT P) ... .... ....... ...... ..... ...... ..... ...... ....... ..... ...... ....... ... 29 1 Prer equisi tes fo r Scan to PC Set up (FT P) .. ...... ..... ...... ..... ...... ..... ... 291 Procedure for Scan to PC Setup (FTP) ..
10 Authenticat ion for Job Flow Sheets and Mail boxes ........... ........ ....... .. 318 Job Flow Sheet Types .... .... ..... ....... ...... ....... ...... ....... ..... ...... ....... .... 319 Typ es of Mail boxes .... ...... ..... ...... ....... ..
11 Paper Jams in the Offi ce Finisher LX (Optional ) ........ ....... ....... ...... 359 Docum ent Jams ...... ....... ...... ..... ...... ..... ...... ....... .... ....... .... ....... ....... .... . 361 Staple r Fa ults . .... ....... ..... ...... .
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13 1 Before Using the Machine Welcome to the Xerox family of Work Centre produc ts. This System Administ ration Gui de provides detailed infor mation, t echnical specifica tions and procedures for using the in tegral featu res of the machine.
1 Befor e Using the Mach ine 14 Languag e Displayed on t he T ouch Screen The language of the touch screen can be changed in the foll owing two ways: • To change the language for tempor ary use, press the <Langu age> button on the control panel, and then sel ect the requir ed language.
Conventi ons 15 T ext in [Square Brac ket s] Indicates the names of the screens, ta bs, buttons, feat ures, and option cat egories . Square brackets are also u sed when referring to fil e and folder names on a PC. For example: • Select [Origi nal Type] on the [Image Quali ty] screen.
1 Befor e Using the Mach ine 16 Related Informa tion Sources The foll owing sou rces of i nformation are av ailable for t he machine . User Guide This guide is int ended for general user s and describes how to use the features of the machine, such as copy, scan, and fax.
17 2 Paper an d Other Media The machine i s desi gned to use various paper types and ot her medi a. This c hapter provides i nformation on loa ding paper and ot her types of media i nto t he machine . Loading Pape r The machine can be equipped with various paper trays.
2 Paper and Other M edia 18 NOTE: When chan ging t he size or type of st ock in the tra y , refer to Paper T ray Settings in the Set ups chapter on p age 70. 3. Load the p aper neatly and ti ghtly against the lef t-hand si de of the tray . NOTE: Do not load p aper above the maxim um fill li ne.
Load ing Pape r 19 NOTE: Always l oad p aper int o the tra y in the orient ati on shown i n the di agram. 3. Close the tray . The elevator rises and posi tions the paper f or use . Byp as s T ray (T ray 5) Tray 5 (Bypass) all ows you to use a variet y of paper type s.
2 Paper and Other M edia 20 High Cap acity Feeder (T r ay 6) The High Capacity Feeder (Tr ay 6) allows you to load up to 2,000 sheets of paper. NOTE: Y ou cannot load custom s ize p aper into the High Cap acity Feeder . 1. Pull out T ray 6. 2. Remove the screw from the guide at the back of the tray , and remove the gui de fr om the tr ay .
Load ing Pape r 21 6. Pull up the end-gui de lev er along th e slot (1), a djust the positi on of the lever t o the size of the paper (2), and then push the lever back i nto it s positio n (3). NOTE: Do not use the slot at the lef t of the 8.5” slot on the end gui de.
2 Paper and Other M edia 22 En vel ope T r ay The Envelope Tray allo ws you to stack up to 43 mm of envelopes. NOTE: Insert the Envelope T ray in the slot for T ray 1 only . Insertin g the Envelope T ray in any ot her slot will damage it . 1. Pull out the Envel ope T ray .
Storing and H andlin g Paper 23 S toring and Han dling Paper Always use high qualit y, xerogr aphic grade paper in the machi ne. Damaged, cur led, or damp paper can cause j ams and image quali ty problems.
2 Paper and Other M edia 24 O : Availabl e blank : No t available 7.25 × 1 0.5” 184.2 26 6.7 SEF O LEF O O O O 8.5 × 1 1” 215.9 27 9.4 SEF O O LEF O O O O 8.5 × 13” 215.9 33 0.2 SEF O O 8.5 × 14” 215.9 35 5.6 SEF O O 1 1 × 17” 297. 4 431.
Suppor ted Pape r Siz es and Types 25 Output T rays/Duplex Module - Standard S izes O : Available blank : Not av ailabl e Pape r S ize Dimensi ons (mm) LEF/ SEF Center T ray Lef t S ide Tr a y Integrated Office Finis her Office Finish er LX Duplex Module A6 105.
2 Paper and Other M edia 26 Paper T rays - Non-st andard Sizes Output T rays/Duplex Module - Non-st andard Size s Supported Paper T ypes The following t able lis ts the paper types supp orted by each paper tray , duple x module, and the finisher.
Suppor ted Pape r Siz es and Types 27 O : Available blank : Not av ailabl e *1: Plain Reload refe rs to paper alread y printed on one side. NOTE: When print ing onto p ostcards or env elopes, Extra Heavywei ght shoul d be selected, and the si ze should be specified.
2 Paper and Other M edia 28.
29 3 Maintenance This chapter des cribes the main tenance tas ks that ar e requir ed periodical ly to mainta in the machine in proper worki ng order. Ordering Su pplies A variety of suppli es ar e availabl e for t he machine, includi ng machine-s pecific consumables such as a toner ca rtridge, a drum cartridge, staple cartridg es and refill s.
3 Mainten ance 30 1. Wipe the document cover and document glass with a sof t cl oth moistened with water or Xerox- approved cleaner to remove an y marks, and then wipe with a soft, dry cl oth.
Replac ing the Dr um Cartri dge 31 2. Open T ray 5 (Byp ass) and the n Cover A whi le lif ti ng up the release lev er . 3. Lif t up the colored lever , and slide th e drum cartridge out until you can gras p the handl e on top of the cartridg e. 4. Hold the handl e and remove the cartri dge fr om the machine.
3 Mainten ance 32 4. Pull the cartridg e tape strai ght out without breaking it . 5. Push the car tridge agai n to ensure it is posi tioned correctly .
Loadin g Staple s in t he Integ rated O ffice F inisher ( Optiona l) 33 Removing the O ld T oner Cartridge 1. Make sure t hat the machine is not operating, and open the front cover . 2. Pull t he toner c artri dge out unt il you can gras p the handl e on top of the cartridg e.
3 Mainten ance 34 1. Make sure that the machine is not operati ng, and open the front cover of the finisher . 2. Take the staple car tridge out of the finisher . 3. After removing the staple cartridge, check the inside of the finisher for any remaini ng staples .
Loading Sta ples in the O ffice Finish er LX (Optiona l) 35 6. Return t he staple cartr idge to its orig inal positio n 7. Close the front c over of the fi nisher. NOTE: If t he front cover i s not compl etely closed, a message wi ll appear and the machine will not oper ate.
3 Mainten ance 36 4. Pinch both sides of the empty staple case wi th your finger s (1), and remove the st aple case from t he cart ridge (2) . 5. Insert t he fro nt side of the new staple case into t he staple cartridge ( 1), and then push the rear side into th e cartri dge (2).
Emptyi ng the Hole Pu nch Wa ste Contain er (Option al) 37 3. Hold the tabs on both side s of the new booklet stap le cartri dge, and inser t it into t he origina l position unt il it clicks. NOTE: If you have trouble inserting the cartridge, make sure t hat the stapl es in the car tridge are pr operly in place.
3 Mainten ance 38 3. Empty the contai ner . 4. Insert th e empty hol e punch was te contai ner all the way into the finisher . 5. Close the front tr ansport cov er of the finishe r . NOTE: If the cent er front transp ort cover of the finisher i s not completel y closed, a message will appear and th e machine will not operate.
39 4J o b S t a t u s This chapter cont ains informat ion on the job st atus screens and the f eatures avail able. Job St atus This featur e allows y ou to chec k the progr ess of inco mplete jobs, or displ ay the d etailed informati on of completed jobs.
4 Job St atus 40 Active J obs This screen all ows you to view incomplete jobs that are waiting, i n progress, or suspended. It also a llows you to view Charge Print, Secure Print, Sample Set, or Delayed Print document s that are currentl y stored in the machine.
Complete d Jobs 41 Delete Cancels a job that is being processed or on hold, or deletes a stored document from the machine’s memory. Promote Job Promotes a j ob to be p rocessed immediately after the one bei ng pro cessed. Last Original Indicates the current scan batch is th e last in a job to be scanned.
4 Job St atus 42 Job Attributes Select a job o n the [Complet ed Jobs] s creen to di splay the j ob attribut es. The at tributes displayed vary dependi ng on t he type of job. Show Child Jobs Select thi s butt on to show all child job s for t he select ed job.
Secure Pri nt Job s & More 43 Charge Print The Charge Print f eature temporar ily stor es documents on the machi ne per billi ng ID. The feature p revents unauthorized printing by requiri ng users to lo g in to the machine before print ing.
4 Job St atus 44 Private Char ge Print The Privat e Charge Print featu re temporari ly store s documents per user ID, unti l a use r logs in and manually pr ints them from the machine’ s control panel . This feature only displays documents of a logged -in us er, and t hus prov ides se curity an d priv acy to documents stored in the machine.
Secure Pri nt Job s & More 45 3. Select [ Document List ]. 4. Enter t he p asscode f or t he user ID, and sel ect [Confirm]. 5. Select a document to pri nt or de lete. 6. Select t he requir ed opti on. Refresh Refreshes t he displayed infor mation.
4 Job St atus 46 • Select All - Sel ects all documen ts in the list. • Delete - Dele tes a document selected in the list. • Print - Prints a document select ed in the list. After p rinting, the document will be deleted. Delayed Print This feat ure allo ws you t o store doc uments on the ma chine for print ing at a later t ime.
Secure Pri nt Job s & More 47 Pages Displays t he number of pr inted, sc anned, sen t, or r eceived pages . Select All Selects all t he documents in the [Public Mailbox] . Print Prints a document s elected in the list . Delete Deletes a document select ed in the list.
4 Job St atus 48 Address Book Displays a page whi ch allows you to select a r ecipient from t he Address Book. For informati on on how t o select a r ecipient from the Address Book, r efer t o the Fax chapt er in the User Guide.
49 5 Machine S t atus This chapter descr ibes how to chec k the machine s tatus, bil ling met er, and status of consumables. It also descri bes how to print va rious report s/list s and how to access the System Administra tion mode.
5 Machi ne Stat us 50 1. Press the < Machine S t atus> button on the control p anel. 2. Select the [Machine Informati on] tab. 3. Select the requir ed option. General Info rmation This featur e allows you to view user support informati on, the machine ’s serial number and configurat ion, and the sof tware versions of the machine components.
Machi ne Information 51 Print Mode This feature al lows you to change the default printer mode and emula tion parameter settings. For th e lists of emulati on parame ters and t heir values, r efer to Emulation Par ameters in the Appen dix cha pter on page 437.
5 Machi ne Stat us 52 1. Select [Setup] on the [PDF] screen. 2. Enter a 3- digit p arameter item number in the [It em Number] field. 3. Select [Chang e V alue] to cha nge the display ed valu e, or sel ect [ Confirm] i f no change is required. 4. If you sel ected [Change V alue], enter the requ ired v alue i n the [New V a lue] f ield.
Machi ne Information 53 1. Select [ Print Repor t s] on the [Machine I nformation] scre en. Job S t atus/Activity Report NOTE: When Serv er Fax is enabled, the [Jo b S tat us] feat ure is di splaye d instead of the [Job S tatus /Activit y Report] f eature, and the [Acti vity Report ] and [S tored Document List] options ar e not available.
5 Machi ne Stat us 54 Printer Report s 1. Select [Printer Reports] on the [Print Rep ort s] screen . 2. Select the requir ed option. Use the scroll bars to swi tch between screens.
Machi ne Information 55 Reports • Configurati on Report - Lists common sett ings, such as har dware config uration, network informat ion, and print and copy feature settings. • Scan/Fax Confi guration Rep ort - Lists setti ngs specifi c to fax and s can feat ures.
5 Machi ne Stat us 56 Mailbox List 1. Select [Mailb ox List] on the [Print Rep ort s] screen . 2. Select the requir ed option. 3. Select the <S tart > button on the control p anel. Mailbox List Lists the mailbox set tings and proce dure when storing data in the mailbox.
Machi ne Information 57 Automatically Printed Repor t s/ List s This section descr ibes the variou s reports/l ists that can be pri nted automatical ly. Job History Report Lists the last 50 jobs processed on the machine. For more information, ref er to Job History Repo rt on page 73 .
5 Machi ne Stat us 58 Fax Receiving Mode This feat ure all ows you t o set the f ax recep tion mode t o [Manual Receive] or [Aut o Receive]. NOTE: This feat ure is not disp layed when Server Fax is enabled . 1. Select [Fax Receivin g Mode] on the [Machine Infor mation] screen.
Billing Info rmation 59 Billing Inform ation This tab allows you to vi ew the billing meter inf ormati on. For more informati on, refer to the followi ng: Billing Infor mation – p age 59 User Account Bill ing Inform ation – page 5 9 1. Press the <Machin e S tatus> button on the contr ol p anel.
5 Machi ne Stat us 60 To o l s On the [Tools] sc reen, the System Admini strator can change various def ault presets on the machin e, register mailboxe s and job flow sheet s, and confi gure authenti cation and security featur es. To access al l feat ures on this scr een, you must enter the mach ine in t he Syst em Administra tion mode.
Tools 61 Accounting This menu allows you to configur e accounting fu nctions and view jobs perfor med by each account. For more informati on on the features avail able, refer to Accounting on page 133 . Authentication/Security Set tings This menu allows you to set up the authe ntication and security features.
5 Machi ne Stat us 62.
63 6S e t u p s This chapter descr ibes how to change th e various default s preset on th e machine, how to register the various items such as mailboxes and destinations, and how to configure or change the System Administrat or settings.
6S e t u p s 64 2. Configure a Feature 1. Press the < Machine S t atus> button on the control p anel. 2. On the Machine Status screen, select the [Tools] t ab. 3. Select a menu item from the main menu displayed on the l eft side of the [T ools] screen.
Main Menu on the [Tools] Screen 65 Main Menu on the [T ools] Screen The main menu, di splayed on the left side of t he [Tools] screen, prov ides t he followi ng menu ite ms. Refer to the respect ive sec tions for detai ls. [ Setup] i s also a vailabl e for general users.
6S e t u p s 66 Mac hine Cl ock/Time rs This feature allows you to set the correct date, ti me, and other rel ated values . 1. Select [Machine Cloc k/Timers] in the [Features] menu. 2. Change the requ ired s etti ngs. Use the si de tabs to swi tch between screens.
System Settings 67 Auto Clear Specifies whether to automatically display the default screen if you do not perform any operation within the selected period of t ime.
6S e t u p s 68 Job Complete Tone 1 / Job Complete Tone 2 Specifies the volume l evel of th e tone gener ated when a job is co mpleted suc cessfully . Select a volume level, and the n, under [Targ eted Jobs], select the job types to apply the volume lev el t o.
Syst em Sett in gs 69 Screen Default at Power On Specifies the init ial scr een to be displayed wh en the machine is switched on. Set the preset in itial scr een to the All Serv ices, Job Stat us, or Machine Status screen.
6S e t u p s 70 Paper T ray Settings This feat ure al lows yo u to c onfigure v arious settings for trays, and for paper t o be loaded in the tray s. 1. Select [Paper T ray Settings] in the [Features] menu. 2. Change the requ ired s etti ngs. 3. Sel ect [ Clos e].
Syst em Sett in gs 71 Paper Tray Attribute s During Loading Specifies whether to display th e paper tray at tributes on th e control panel when the tray is opened t o load paper. This sett ing do es not apply to Tray 5 (Bypass). Paper Tray Priority Specifies the paper tr ay priorit y for Auto Tray Switching.
6S e t u p s 72 – If the specified tray hol ds paper set under [Auto Paper Off ] in the [Paper Type Prio rity] settin g. Image Qualit y This feat ure al lows you t o confi gure v arious set tings to adjust the qual ity of scann ed data. 1. Select [Image Quality] in the [Features] menu.
Syst em Sett in gs 73 Print Reports Button Specifies whethe r to display the [Pr int Reports] button on the [Machine Info rmation] screen. Refer to Print Repor ts in the Machi ne Statu s chapter on pag e 52. Job History Report Specifies whethe r to automatical ly prin t a Job History Report for every 50 jobs.
6S e t u p s 74 • No Report Does not print a report regardless of wheth er data transmissi on is success fully completed or not. • Print Repor t Automatical ly prints a transmiss ion report for a successful transmi ssion, and a “Transmissi on Report - Job Unde liver ed” for a tran smission f ailur e.
Syst em Sett in gs 75 Init ializ e Har d Di sk This feature al lows you to initi alize the hard di sk on the machine . After select ing [Initi alize Hard Disk] , select a parti tion, and then sel ect [Star t]. Then select [Yes] to execute init ializat ion.
6S e t u p s 76 The following explains how to adjust th e fold and staple posit ions. 1. Select [Booklet fold Positi on, smaller than B4] or [B ooklet Fold Posit ion, B4 or larger], and then s elect [Change Set tings]. 2. Select [Sample Printout ], and then select the tray to output a sample pri ntout for .
Syst em Sett in gs 77 Background Patter n Specifies the back ground pattern to be used for the Watermark featur e. Density Specifies the output density of the wat ermark text. You can sele ct from Lighten, Normal, and Darken. Watermark/Background Cont rast Specifies the level of contrast b etween watermark text and its background .
6S e t u p s 78 Extended Tray Module Select t he type of Extended Tr ay Module used. I f the Lef t Side Tr ay is i nstalled, select [Offset Mo dule] to use the Center Tra y. Auto Job Promotion Specifies whether j obs can automatical ly be promoted, bypass ing other jobs, when the machine is unable t o complete the cu rrent j ob.
Syst em Sett in gs 79 O : Availabl e Blank: N ot avail able Size Width (mm) Length (mm) Document Gla ss Document Feed er A/B Ser ie s (8 x 13 ”) A/B Ser ie s A/B Ser ie s (8K/ 16 K) A/B Ser ie s (8 .
6S e t u p s 80 *1: When sca nning mi xed sized or igina ls, automat ic size detect ion is n ot avai lable. • Paper Size The machine automatical ly recogni zes the sizes l isted on t he followin g p.
Syst em Sett in gs 81 O : Availabl e Blank: N ot avail able Size Width (mm) Len gth (mm) T ray 1, 2 T ray 3 & 4 (T wo T ray Module) T ray 1 (Envelope T ray) T ray 3 & 4 (H CTT) A/B Series (8 x.
6S e t u p s 82 O : Availab le Blank: Not avail able Size Width (mm) Length (mm) T ray 6 (HCF) A/B Series (8 x 13”) A/B Series A/B Series (8K/16K) A/B Series (8 x 13” /8 x 14”) Inch Se ries A5 SEF 148.0 210.0 A5 LEF 210.0 148.0 5.5 × 8.5” LE F 21 5.
Syst em Sett in gs 83 Millimeters/ Inches Specifies [Millimeter s] or [Inches] as the uni t for enteri ng document or scan sizes. Tray 1 Configuration Specifies whether Tray 1 is use d as the s tandard paper tray, or is r eplaced wit h the Envelope Tray (opti onal).
6S e t u p s 84 Restrict Recipi ent Selection Method Specifies whether any res tricti ons apply to the method of sele cting rec ipients of Fax, Internet Fax , Server Fax, and scanned (E-mail) documents.
Syst em Sett in gs 85 1. Selec t [Cop y Defa ults] in th e [Features ] menu. 2. Change the r equire d settings . Use the side tabs to swi tch between screens. 3. Selec t [Close ]. Paper Supply Specifies the defaul t for the [Paper Supply ] feature on the [Copy] screen.
6S e t u p s 86 Image Shift - Side 1 Specifies the de fault posit ion of [Side 1] in the [I mage Shift] feat ure on the [Layout Adjustment] screen. Image Shift - Side 2 Specifies the de fault posit ion of [Side 2] in the [I mage Shift] feat ure on the [Layout Adjustment] screen.
Syst em Sett in gs 87 Annotations - Comment - Position Specifies the defaul t for [Comment] > [Position] in the [An notations] feature on the [Output Format] scr een. Annotations - Date Stamp Specifies whethe r to enable the Date Stamp fe ature by default.
6S e t u p s 88 Sample Job Specifies the defaul t for the [ Sample Job] feature on the [J ob Assembly] screen. Booklet Creation - Cover Tray Specifies the defaul t f or [Cove rs] > [ Paper Supp ly] > [Cover T ray] in the [ Booklet Creation] f eature on the [Output Format ] screen.
Syst em Sett in gs 89 Pseudo-Photo Gradation Mode Specifies whethe r to perform gradati on level corre ction for documents containi ng photographs . Select fr om [Error Diff usion] and [Dith er].
6S e t u p s 90 If you predefi ne frequently used magnifi cation s, the original can be expanded or reduced, quick ly and easily. 1. Select [Reduce/Enl arge Presets] in the [Features] menu. 2. Change the requ ired s etti ngs. Use the scroll butt ons to switch between screens.
Syst em Sett in gs 91 • Port Status Specifies whether to enabl e the USB port. • Print Mode Specifies the PDL to be used for print jobs. Only pre-i nstal led PDLs are available. •P J L Specifies whether to enabl e the PJL (Printer Job Languag e).
6S e t u p s 92 FTP Client Specifies whether to enable the FTP Client port. Receive E-mail Specifies whether to enable the mail rec eiving port. Send E-mail Specifies whether to enable the mail transmi ssion port. E-mail Not ificat ion Ser vice Specifies whether to enable the mail notif icati on service.
Syst em Sett in gs 93 IPv4 - IP Address Resolution Specifies how to get an I Pv4 address for the machine. Selec ting [STATIC] al lows you to manually configure the I Pv4 set tings. IPv4 - IP Address Specifies the IP address in IPv4 format. IPv4 - Subnet Mask Specifies the subn et mask in IPv4 format .
6S e t u p s 94 1. Select [Machine’ s E-mail Address/Host Name] in the [Features] menu. 2. Change the requ ired s etti ngs. 3. Sel ect [ Clos e]. E-mail Addr ess Specifies the e-mai l addres s of the machin e. Enter an address of up to 128 charac ters.
Syst em Sett in gs 95 HTTP Proxy Server Login Name Specifies the HTTP proxy server login name. HTTP Proxy Server Password Specifies the HTTP proxy server password. Enter a password and then re-enter the password for con firmation . HTTPS Proxy Server Name Specifies the HTTPS proxy server na me.
6S e t u p s 96 • POP Password Encryption Specifies whether to enabl e the POP password encryption using APOP. SMTP Server Sett ings Specifies the SMT P server setti ngs. Use the scrol l buttons to swi tch betwee n screens. • SM TP Se rver Name / IP A ddre ss Specifies the domain name or I P address of the SMTP server.
Syst em Sett in gs 97 • Server Response Time-Out Specifies the ti me-out value for a response from the serv er. • Search Time-Out Specifies the ti me-out value for user search on the serv er. Kerberos Server Setting s Specifies the Kerberos server s.
6S e t u p s 98 • HTTP - SSL/TLS Communication Specifies whether to enabl e SSL/TLS communications. • HTTP - SSL/TLS Port Number Specifies the SSL/TLS c ommunicati ons port number. • LDAP - SSL/TLS Communicat ion Specifies whether to enabl e SSL/TLS communications usi ng LDAP.
Syst em Sett in gs 99 • Device C ertif icate Specifies t he certif icate for the PDF/XPS si gnature. For informat ion on certi ficates , refer to Security - Encr yption/Digit al Signature on page 305 .
6S e t u p s 100 • IEEE 802.1x Specifies whether to enabl e IEEE 802.1x authenti cation. • Authenticat ion Met hod Specifies th e IEEE 802. 1x authenti cation met hod. • Login User Name Specifies th e user login name for IEEE 802.1x authenti catio n.
Syst em Sett in gs 101 Allocate Memory This feature al lows you to specif y memory capacit ies required fo r print ing and for the receiving buf fer for each interface. 1. Select [ Allocate Memory] in the [Features ] menu. 2. Change the r equire d settings .
6S e t u p s 102 • Spool to Har d Disk Specifies spooli ng to the hard disk. Receiving Buffer - Net Ware Specifies the i nput buffer memor y capacity for the NetWare i nterf ace within t he range of 64-1024 KB i n 32 KB incr ements usi ng the scrol l buttons or the numeric k eypad.
Syst em Sett in gs 103 Receiving Buffer - Ether Talk Specifies the input buffer memory capacity for EtherTalk int erface within the range of 1024-2048 KB in 32 KB increments using the sc roll butto ns or the numeric keypad.
6S e t u p s 104 Unregistered Forms Specifies whether to abort a job whic h is speci fied to use for m overlay when a fo rm is not found (not regi stered) i n the machine. Print User ID Specifies whether to print the user ID an d the p osition t o pri nt the I D, when print ing using a pr inter dr iver t o distin guish bet ween user s.
Syst em Sett in gs 105 Scan Servi ce Sett ings This section descr ibes the featur es that allow you to configur e or change machine settings specif ic to the scan featur es. For more info rmation, ref er to the followi ng. NOTE: When the Server Fax servi ce is enabled, [Scan Service Setti ngs] is displayed as [Scan/Fax Servic e Settings].
6S e t u p s 106 Contrast ( WorkCentre 522 5A/5230A) Specifies the defaul t f or the [Contrast ] featur e in [ Image Enhanc ement] on t he [Advanced Setti ngs] screen. Sharpness Specifies the defaul t f or the [Sharpn ess] featu re in [Image Opti ons] on the [ Advanced Settings] sc reen.
Syst em Sett in gs 107 Quality / File Size (WorkCentre 5225A/5230A) Specifies the default for the [ Quality / File Size] featur e on the [E-mail Options] / [F iling Options] sc reen. E-mail Subject Specifies the defaul t e-mail subject to be displayed under [Subj ect] on the [E-mail] screen.
6S e t u p s 108 • Others Specifies other misc ellaneou s sizes. Us e the scroll but tons to swit ch between screens. •C u s t o m S i z e Specifies a user-def ined si ze set u sing t he scrol l butt ons.
Syst em Sett in gs 109 Other Settings This feat ure al lows you to con figure or change other mach ine setti ngs spec ific t o the scan features. 1. Select [Other Setting s] in the [Features ] menu. 2. Change the r equire d settings . Use the s croll but tons to switch between screens.
6S e t u p s 110 Fax Servi ce Sett ings This section desc ribes the fea tures that al low you to change t he default set tings for the fax mode. F or mor e inf ormation, refer to t he foll owing: Scre.
Syst em Sett in gs 111 3. Selec t [Close ]. Lighten/Darken Specifies the def ault f or the [Light en/Darken ] feature on t he [General Sett ings] s creen. Original Type Specifies the defaul t for the [Original Type] feature on the [Gener al Settings] screen.
6S e t u p s 112 1. Select [Fax Control] in t he [Features] menu. 2. Change the requ ired s etti ngs. Use the scroll butt ons to switch between screens. 3. Sel ect [ Clos e]. Re-enter Reci pients Specifies whether to re-enter a recipient address after once enteri ng it, to reduce the risk of send ing a fax to the wrong address.
Syst em Sett in gs 113 Sender ID Specifies whethe r to notify the remot e machine of the machine’s G3-I D (fax number) when you send do cuments wi th G3 in the [Communi cation Mode] . Save Undelivered Faxes Specifies wheth er to save fax documents tha t could not be sent.
6S e t u p s 114 2 Pages Up On Receipt Specifies whether to print consec utively rece ived two docume nts onto one page. It is effecti ve in saving paper. If the nu mber of re ceived pages i s odd, a blank p age will be added at the end. If the sizes of re ceived pages are di fferen t, the larger si ze will be used.
Syst em Sett in gs 115 Mailbox Receive Display Pri ority 1 to 3 Specifies the di splay prior ity t o the fax documents in mail boxes. Select f rom [F Code], [Remote Terminal ID], and [Remot e Terminal Name]. Direct Fax Specifies whethe r to enable or disabl e the Direct Fax featur e.
6S e t u p s 116 3. Sel ect [ Clos e]. R/E Preset 1 to 7 •P r e s e t % Specifies th e reduce/enlarge ratios assigned to each of the seven buttons. Selec t from 24 options in the ra nge of 50-400%. • Variable % Specifies th e reduce/enlarge ratios using the scroll buttons in the range of 50% to 400% in 1% increments.
Syst em Sett in gs 117 For informati on on the screen keybo ard, ref er to Cover Page in the Fax chapter of the User Guide. Company Logo Specifies the sende r name (company logo) . Enter up to 30 charac ters using t he screen keyboard on the touch screen.
6S e t u p s 118 Delivery Conf irmatio n Method Specifies the method of conf irming del ivery of an I nternet Fax transmissi on. Select [Deliver y Receipts] to receive a notif ication mail t hat info rms you whe ther an I nternet Fax is delivered to the destinat ion.
Syst em Sett in gs 119 E-mail Control This feature al lows you to configure or change other machine set tings for sending scanned documents as e-mail attachments. 1. Selec t [E-ma il Contr ol] in the [Features ] menu. 2. Change the r equire d settings .
6S e t u p s 120 Send feature of the E-mail servi ce. [Split into Pages] spli ts scanned data i nto pages. Select this option when e-mail recip ients use e-mail appli cations that do not suppo rt RFC2046, such as Outlook and LotusNotes. [ Split by Data Size] split s scanned data int o files of a specific s ize.
Syst em Sett in gs 121 NOTE: If the nu mber of speci fied destinati ons reaches the limit , the sender wil l not be added to the CC field even if th is setting i s set to [Y es]. Edit E-mail Recipients Specifies whethe r to permit users to edi t e-mail reci pients (T o, CC, BCC).
6S e t u p s 122 Standard Size Threshold Val ue Specifies the size thres hold for which c ustom si zed documents ar e conver ted t o standard si zed documen ts. Intern et Fax to Internet Fax Specifies whether t o allow doc uments rec eived t hrough th e Inter net Fax serv ice t o be automatical ly retransmi tted through the In ternet Fax ser vice.
Setup 123 Job Flow Service Settings This feat ure al lows you to con figure t he sett ings fo r accessi ng a poo l ser ver. A pool server is a remote serv er that stor es and manages job flow sheet s. To use a pool serv er, the mac hine must be re gister ed on the p ool ser ver in a dvance.
6S e t u p s 124 Create Mailbox This feat ure all ows you t o create mailboxes for saving conf identi al incomi ng fax documents, scanne d documents, or pr int documents. Fax documents i n mailboxes can be printed out at a convenient time and scanned documents in mailbo xes can be imported to comput ers.
Setup 125 Link Job Flow Sheet to Mailbox Displays the [Li nk Job Flow Sheet to Mailbox] screen. [Link Job Flow Sheet to M ailbox] Screen This feature al lows you to link the mail box to a job flow sheet that inst ructs how documents in the mailbox are to be proces sed.
6S e t u p s 126 Delete Selecting t his button and then sele cting a job number delet es the operati ons regist ered with the job number. Enter/Change Name Selecting th is button and the n selecting a job numbe r allows you to enter a name for the job number using the scr een keyboard.
Setup 127 [Creat e Job Flo w Shee t] Scre en 1. Select [Crea te Job Flow Sheet] on the [ Setup Menu] screen . 2. Change the r equire d settings . 3. Selec t [Close ]. Sheet Filteri ng Displays the [Sheet Filtering] scr een allowi ng you to filter job fl ow sheets.
6S e t u p s 128 NOTE: If a recip ient’ s name and number in th e Address Book is modified af ter assignment to a new job flow , thos e changes are not reflect ed in the job flow , which can result in document s being sent to th e previous destinat ion.
Setup 129 Create Job Fl ow Sheet Keyword Registerin g a keywor d for Jo b Flow Sea rch allows you t o search for the j ob flow by keyword. Up to 12 character s are allowed for a job fl ow search keyword. Add Address Book Entry This feature al lows you to program the Address Book with recipi ents of documents.
6S e t u p s 130 NOTE: For Server Fax, the availabl e information fi elds are [Fax Number], [Name], and [Index] only . Rela y S t ation Se tup S pecify wheth er or no t the regi stered Address Number i s to be id entified a s an initiati ng relay broadc ast statio n when the mach ine is u sed as a relay bro adcast station.
Setup 131 With [Internet Fax] selected: With [E-ma il] sele cted: Item Description Default E-mail Address Enter an e-mai l address (up to 128 char act ers). - Name Enter a recipient na me (up to 1 8 char act ers). - Index Enter a single alphanume ric char acter to sear ch the Addr ess Bo ok.
6S e t u p s 132 With [Server ] sele cted: Create Fax Group Recipient s This feat ure all ows you t o group multiple address numbers. Whe n a gro up number is specifie d, documents are t hen sent to all addres s numbers regis tered to tha t group. Up to 50 gro up numbers can be c reated, eac h contai ning up t o 20 addr ess numbers.
Accoun ting 133 1. Select [Crea te Fax Group Recipient s] in the [Group] menu. 2. Select a group nu mber . 3. Sele ct [Cre ate/D elet e]. 4. Enter a 3-digi t Address Number using the numeri c keypad on the contro l panel . 5. Select [Add to thi s group].
6S e t u p s 134 prompted depends on the Accounti ng and Authenticati on settings. The [Accounting] menu allows you to star t configur ing vari ous Accounting set tings.
Accoun ting 135 NOTE: The [Passcode] but ton appears when you have ch osen the u se of a p asscode and you ha ve enabled [ Login to Local Ac counts] in [A uthenticat ion/Securi ty Setti ngs]. E-mail Addr ess Allows you to e nter th e E-mail ad dress. The speci fied a ddress is the sender’s address displa yed on the [E-mail] screen.
6S e t u p s 136 View Accounts Selecting [Xerox Standard Accounting] in [ Accounti ng] all ows you t o check the followi ng for ea ch register ed user o r group: (1 ) the maximum number of ti mes that the account can be used for each s ervice, and (2 ) how many times the account has been used for each servic e.
Accoun ting 137 Meter (Print Jobs) Resets/Prints all data abou t the number of pr ints re corded by the mach ine. Print Report Prints the report that all ows you to s ee the user-a ccount par ameters and records before resetting them. Reset Resets selec ted parameter s or records.
6S e t u p s 138 Xerox Standard Accounting Performs Acc ount Admini strati on based on accounting users register ed on the machine. When an accounting type is select ed, the fol lowing buttons may appear.
Authenti cation/S ecurity Set tings 139 1. Select [ Accounti ng], and t hen selec t [Fax Billing Da ta] in th e [Group] menu. 2. Set [Char ge Rate p er Unit ]. 3. Selec t [Close ]. Charge Rate per Unit Specify a charge rate per un it us ing numeric buttons on t he screen.
6S e t u p s 140 System Administrator Settings This secti on describ es the f eatures th at all ow you t o change the Sys tem Administr ator’s login ID and passcode. The machine enters the System Administr ation mode only when a correct Syste m Administra tor login ID i s entered.
Authenti cation/S ecurity Set tings 141 1. Select [ Authenticat ion] i n the [Group] menu. Login T ype This screen allo ws you t o selec t an authenti cation t ype.
6S e t u p s 142 NOTE: The Locked/Unlocked st atus of a servic e is li nked to the Disabl e/Enable stat us of the s ervice i n the Auditron Mode of th e Accounti ng fea ture. Wh en [Unlocked] is selected for the Copy s ervice, f or example, the Copy servi ce is a utomatic ally set to [Disable Accounti ng] in the Accountin g feature.
Authenti cation/S ecurity Set tings 143 NOTE: For inf ormation on [Restr ict User to Edit Address Book], refer to Restrict Us er to Edit Address Book on pag e 84 .
6S e t u p s 144 User ID for Login Specifies whe ther to make the us er ID entry f ield case-s ensitive on the login scr een that is displaye d when a user I D is a uthenticat ed by a remote serve r.
Authenti cation/S ecurity Set tings 145 1. Select [ Charge / Pr ivate Pri nt Settings ] in the [Featur es] menu. 2. Change the r equire d setting. 3. Selec t [Close ].
6S e t u p s 146 1. Select [Job S t atus Default ] in the [Group] menu. Acti ve Jobs V iew This feat ure al lows yo u to hide the det ails of acti ve jo bs from general user s, on the [Active Jobs] screen in Job Status. 1. Select [Acti ve Jobs View] i n the [Features] menu.
Authenti cation/S ecurity Set tings 147 1. Select [Over write Hard Disk] in the [Group] menu. Number of Ove rwrites Specifies whethe r to enable overwri ting the hard disk. You can select the number of overwrite passes fro m one ti me or th ree times .
6S e t u p s 148.
149 7 CentreW are Internet Services The CentreWare Internet Services progra m uses the embedded web user interface which enables communicat ion between a networked c omputer and the mach ine via HTTP. CentreWare Inter net Services can be used to chec k the machine status and the status of each j ob, and t o change t he machin e confi guration.
7 CentreWa re Internet Serv ices 150 CentreW a re Internet Services Environment s CentreWare Inter net Services uses the embedded HTTP Server that resides in the machine. This allows communic ation wit h the machine through a web browser wit h access to the I nternet or an intrane t.
CentreWa re Inter net Se rvices In stallat ion 151 6. Select [ Port Settings] in t he [Feature s] menu. 7. Select [ Internet Servic es] and [Cha nge Sett ings]. 8. Select [Port S tatus] and [Change Settings]. 9. Select [ Enabled] and [Save]. Set the port number for Centr eWare Inter net Servic es, if required.
7 CentreWa re Internet Serv ices 152 If you selected [Enabled] in step 3, pro ceed to step 4. Otherwise, proce ed to step 10. 4. Select [Manual ly Confi gured IPv6 Address], and t hen [Change Set tings]. 5. Use the keyp ad on the sc reen to enter an I P address f or the machine in t he format “xxxx:xxxx: xxxx:x xxx:xxxx :xxxx:xxxx :xxxx” .
Selecti ng Transpor t Protocols 153 Selecting T ransport Prot ocols When using the NetWare, SMB, or SNMP port, change the tr ansport protoc ol if required. • NetWare: IPX/SPX, TCP/ IP • SMB: NetBEUI, TCP/IP • SNMP: UDP, IPX 1. On the CentreW are Internet Services home p age for the machine, sel ect the [Prope rties] t ab.
7 CentreWa re Internet Serv ices 154 Main Panel Displays inf ormation and sett ings for an item selec ted on the Menu Panel. For more i nformati on about eac h funct ion, ref er t o the fol lowing: Se.
Serv ices 155 Proper ties • Config uration Over view • Descrip tion • G eneral S etup - Config uration - Job M anagement - Paper Tray Attribu tes - Paper S ettings - Power Saver/En ergy Se rver .
7 CentreWa re Internet Serv ices 156 Default User ID and Passcode If the Syst em Administra tion mode i s enable d in Centr eWare Internet Services se tting s, you will be prompted to ent er t he System Admini strator user I D and pas scode when some changes ar e made.
Status 157 Paper Size Displays the size of paper loaded in each tray. Paper Color Displays the color of paper loaded in e ach tray. Paper Type Displays the type of paper loaded in ea ch tray. Priority Displays the priority set for each tray when Auto Tray Switching is select ed.
7 CentreWa re Internet Serv ices 158 Jobs The [Jobs] tab di splays a list of active and comple ted jobs. You can also delete job s on this tab. NOTE: The deta ils dis played may dif fer fr om those shown on the machine’ s touch screen. Follow the steps below to select t he features avail able on the [Jobs] tab: 1.
Jobs 159 Type Display s the type of j ob. Page Count Displays the number of pages printed (pri nted jobs only ). Output Destinat ion Displays the outpu t destinati on, address, document receip t number, or name of the recipient server o r fi le. If the output destinat ion is unknown or not speci fied, “ -” is displa yed.
7 CentreWa re Internet Serv ices 160 Show Child Jobs Displays the [J ob History - Chi ld Jobs] screen, where you c an view the chil d jobs of a selected job. Error His tor y This page d isplay s a lis t of errors t hat hav e occurred. Date & Time Displays the dat e and time an error occurred.
Print 161 Paper Paper Supply Allows you to selec t a paper tray . Paper S ize Allows you to selec t the outpu t paper size. Paper T y pe Allo ws yo u to selec t the type of paper to be used. Delivery Immediate P rint Al lows yo u to send a file directl y to the ma chine to p rint.
7 CentreWa re Internet Serv ices 162 Scan This page allows you to create, modify, or delete job templ ates for Netwo rk Scanning jobs, and configure mailbox and job f low sheet settings. 1. Click [Sc an] on the Header Panel of the home page. 2. On the collap sible menu of t he Menu Panel, cli ck [Job T emplate], [Mailbox] or [Job Flow Sheets] .
Scan 163 New Distribution T emplate The following tab le shows the information f ields on the [New Distr ibution Templat e] page. Distribution The following table shows t he information f ields on the [Distribut ion] page. Feature Descript ion Gene ral Information T emplate Name Enter the nam e of a n ew job temp late.
7 CentreWa re Internet Serv ices 164 File File Destination Displa ys the de fined sc an file repo sitory . Edit Displa ys a page where yo u can se t a new sca n file repos itory or e dit an exi sting repo sitory .
Scan 165 Network Scanning Color Scanning (WorkCentre 5225A/5230 A) Displa ys the color m ode. 2 Sided Scanning Displays wh ether to s can 1-si ded or 2-s ided. Original T ype Display s the origi nal type set ting. Edit Display s a page where you c an edit th e [Network Scanning ] settings .
7 CentreWa re Internet Serv ices 166 Advanced Settings Lighten/Darken (WorkCentre 5222/5225/ 5230) Displa ys the s can density setting. Image Optio ns (WorkCentre 5225A/5230A ) Displa ys the s can dens ity and s harpness settin gs. Background Suppression (WorkCentre 5222/5225/ 5230) Displa ys whethe r to supp ress ba ckground colors when scanning .
Scan 167 Layout Adjustment Original Orientation Display s the origi nal orientation setti ng. Original Si ze Display s the origi nal paper siz e setting. Reduce/ Enlarg e Display s the scan r atio set ting. Output Size Disp lays th e out put p a per size sett ing.
7 CentreWa re Internet Serv ices 168 Filing Options Document Name Displa ys the do cumen t name. Document Format Displa ys the fi le form at to use when saving scanne d data. Edit Displa ys the page where you can edit the [Fil ing Optio ns] setting s.
Scan 169 Network Scanning Image Settings (WorkCentre 5225A/5230A ) Opti mi zed fo r Fast Web Viewing (PDF & PDF/ A) Displays the page wh ere you c an selec t wheth er or not to create a l inearized P DF file, wh ich dis plays the first page of the file on a use r's web browser befo re the entir e file is downloaded from a web server .
7 CentreWa re Internet Serv ices 170 Mai lbo x This page allows you to create and edi t mailboxes . Mailbox icons Clicking the ico n of a reg istered mail box dis plays the [ Mailbox Doc ument List] page for that mail box. Mailbox Number Displays t he mailbox nu mbers.
Scan 171 Accounting Account T ype S pecify the a ccount type to be use d. NOTE: T his ite m is disp layed onl y when X erox S tandard Accou nting is ena bled. Account ID S pecify the acco unt type o f Xerox S tanda rd Accoun ting, and en ter the group account I D with up t o 48 cha racters.
7 CentreWa re Internet Serv ices 172 Edit Mailbox The foll owing tabl e shows t he inf ormation f ields on the [E dit Mail box] page. Mailbox Mailbox Number Displa ys the nu mber of th e select ed mai lbox. Mailbox Name Allows y ou to edit t he name of the selec ted mailbox .
Scan 173 Mailbox Setup The following table shows t he information f ields on the [Mailbox Setup] page. Job Flow Sheets This page al lows y ou to create, edi t, or view job flow s heets. Sheet Type Select the type of jo b flow sheets to be displa yed in the Job Flow Sheets List.
7 CentreWa re Internet Serv ices 174 Job Flow Sheet s Common Attributes The foll owing tabl e shows t he informat ion fie lds on the [Job Flow Sheet s Common Attributes] page. Print The foll owing t able shows t he inf ormation f ields on the [ Print] page.
Scan 175 Send as Fax The following table shows t he information f ields on the [Send as Fax] page. Send as Inter net Fax The following table shows t he information f ields on the [Send as Internet Fax] page. Job Flow Sheet Name Di splays th e name of th e job flow sheet.
7 CentreWa re Internet Serv ices 176 Send as E-mail The foll owing t able shows t he inf ormation f ields on the [ Send as E- mail] page. FTP T ra nsfer The foll owing t able shows t he inf ormation f ields on the [ FTP Transfer] page. Jo b Fl ow S hee t Na me Displays th e name o f the job fl ow sheet.
Scan 177 SMB T ra nsfer The following table shows t he information fiel ds on the [SMB Transfer] page. File Format Selec t the file format to be u sed when s aving scanne d documen ts.
7 CentreWa re Internet Serv ices 178 Properties This tab allo ws you to view and set the machine proper ties. These i nclude the machine details and confi guration, the CentreWare Inter net Serv ices set tings, t he port set tings , protocol set tings, emulati on settings, and the memory settings .
Prope rties 179 Properties Featur es The following tab le lists the items th at can be set. Some items may n ot be d isplay ed depending on your mac hine confi guration.
7 CentreWa re Internet Serv ices 180 Configuration Over view Services (con tinued) • LDAP User Mappi ngs – Cli cking the [C onfigure] button di splays the [LDAP User Map pings] page. For details on the page, refer to LDAP User Mapp ings on page 1 97 .
Prope rties 181 Descriptio n Allows you to set and v iew informa tion related to the mach ine, such as the nam e and in stallation lo catio n of the m achi ne an d th e Syste m Adm ini stra tor’s e- mai l addres s. Machine M odel Displ ays th e mo del of your machin e.
7 CentreWa re Internet Serv ices 182 General Setup Paper Sett ings Paper T ype Lists different paper types. Paper N ame Enter the na mes for [Cus tom Paper 1] to [Custom Paper 5] . Priority Allows you to config ure the pri ority setting s for variou s paper types when th e auto tray is selected.
Prope rties 183 General Setu p Memory Settings (continued) LPD Allows yo u to se lect the s pool des tination for the jo b. • S pool to Memo ry – Enter a value betwe en 512 KB and 32 MB ( 32768 KB ) in 256 KB incre ments. • S pool to Hard Di sk – The pr int page buffer text box will be bl ank and t he value can not be u pdated.
7 CentreWa re Internet Serv ices 184 General Setup Cloning This fe ature, prov ided by Xerox S tandard Accou nting, save s the settings of sel ected feature s in a configur ation fil e, which can then b e used to c lone the settings onto ot her mach ines.
Prope rties 185 General Setup Alert Notification (continued) Notice Fr equency Se ttings: • Notice Freque ncy – Al lows yo u to se lect the frequenc y for se nding status e-ma ils. • Notice Week Day – A llows you to sele ct the day of the week on which to sen d status e-mai ls.
7 CentreWa re Internet Serv ices 186 Gene ral Se tup SMart eSolutions Allows you to set up the SMart eSolutio ns feature, which ena bles auto matic bi lling me ter read ing and machine suppl ies rep ortin g. Registration Setup: • 1. En able Prox y Server – Displa ys the [Proxy Ser ver Setting s] page.
Prope rties 187 Connectivity Port Settings A llows yo u to sele ct wheth er to ena ble or di sable different ports us ed on the m achine. USB Select the ch eck box to enable this p ort. Ether T al k Select the ch eck box to enable this p ort. NetW are Select the ch eck box to enable this p ort.
7 CentreWa re Internet Serv ices 188 Connectivity Physical Connections Ether net Allows you to selec t the Ethe rnet transm ission rate. Rated S peed – Y ou can select o ne of the fol lowing option s. • Auto – Detects the E thernet t ransmiss ion rate autom atically .
Prope rties 189 Connectivity P rotocols (continued) NetW are (cont inued) • Frame Ty pe – Sel ect the fram e type. - Auto: Autom aticall y config ures the activ e frame type. - Ethernet I I: Sele cts Ethernet fr ame type . - Ethernet 8 02.3: S elects IEEE 802.
7 CentreWa re Internet Serv ices 190 Connectivity Protocols (continued) TCP/IP Allows you to config ure the TCP/IP settings. IP Mode: • IP Mo de – Sele ct an IP m ode from [IPv 4], [IPv6], and [D ual S tack]. Genera l: • Pr otocol – D isplays wh ether the protocol is enab led or di sabl ed.
Prope rties 191 Connectivity P rotocols (continued) TCP/IP (continue d) DNS Config uration: IPv4: • Obt a in DN S Ser ver Add ress Au to matic al ly – A llow s you to enable or disable the automatic se tting of the IPv4 DNS serv er address via DHCP .
7 CentreWa re Internet Serv ices 192 Connectivity Protocol (continued) SNMP Configuration Allows you to configur e the foll owing opti ons when access ing th e mach ine via SNMP . SNMP Prope rties : Enable S NMP v1/v 2c Prot ocols – Allows y ou to enab le or disa ble the SN MP v1 /v2c protoc ols.
Prope rties 193 Connectivity Protocols (continued) SNMP Configuration (continu ed) Advanc ed – Disp lays a page that contains the [Add UDP IPv4], [A dd UDP IPv 6 Address ], [Add IPX Address ], and [Delet e] buttons.
7 CentreWa re Internet Serv ices 194 Connectivity Protocols (continued) SNMP Configura tion (con tinued) • Delet e – Selec ting a trap o n the [SNMP Configur ation > Advance d] page and clicking this button de letes the trap. Y ou can s elect an d delete multipl e traps at once .
Prope rties 195 Connectivity Protocols (continued) Microsof t Network ing (continued) • Primar y Server IP Addr ess & P ort – Displ ays the primary s erver WI NS IP addr ess when [O btain WINS Ser ver Addr ess Auto matically ] is disabl ed. Change the a ddress as necess ary .
7 CentreWa re Internet Serv ices 196 Connectivity Protocols (continued) SMTP S erver Required Information: • SMTP Se rver IP Addres s / Host Name & Port – Enter the S MTP server addres s in the firs t text box. Up to 128 charac ters can be entered, i ncludin g .
Prope rties 197 Connectivity Protocols (continued) LDAP (continued) - Passwor d: Enter t he password for the searc h login name using up to 32 chara cters. If the se rver does not requi re authen tication, or a password is not required u pon auth entication, leave thi s text bo x blank.
7 CentreWa re Internet Serv ices 198 Connectivity Protocols (continued) LDAP (continue d) - Attrib ute of T yped User Na me: S pe cify the typed user name attribut e. - Attrib ute of Logi n User Nam e: S pe cify the user login n ame attribute . - Use Add ed T ex t S t ring: S pecify w hether to u se additio nal user name ch aracters.
Prope rties 199 Connectivity Protocols (continued) HTTP (continued) Keep Al ive Timeout – Displ ays “6 0 seconds” . This is a displa y-on ly item. Maximu m Connecti ons – En ter the maxi mum num ber of sess ions bet ween 1 a nd 15. Port Number – Enter the po rt to be used for HTTP commun icat ion.
7 CentreWa re Internet Serv ices 200 Connectivity Protocols (continued) IPP Allows you to configur e the foll owing opti ons when using IP P (Inter net Pri nting Protoc ol). • Port Nu mber: T he default IPP port num ber 631 i s displ ayed . • Add Port Numb er – Ente r the port nu mber .
Prope rties 201 Services Printing Print Mode Allows yo u to sp ecify the ty pe of pri nter langua ge to use when a print j ob is se nt using USB, Ethe rT alk, SMB, NetWare, LPD, IP P , etc.
7 CentreWa re Internet Serv ices 202 Servi ces Printi ng (continued) Language Emulation (continue d) - Coll ated: Allo ws you to specify whether to collate the outpu t. - Offset: Allows y ou to select the offset method . - S taple: Allows you to select the stapling me thod.
Prope rties 203 Servic es Printi ng (continued) Language Emulat ion (continued) • Quanti ty – Allows you to spec ify the n umber of sets to print betwe en 1 and 999. • 2 Side d Printing – Allows you to select whether to print both sides o f paper .
7 CentreWa re Internet Serv ices 204 Servi ces Printi ng (continued) Language Emulation (continue d) - Quanti ty: Ent er the number of sets to p rint when stored jobs is selected f or Pri nt Quanti ty Setup. - 2 Si ded Printin g: Allows y ou to sel ect whether t o print on b oth sides of paper .
Prope rties 205 Servic es E-mail Allows yo u to co nfigure e- mail set tings. Default s From Add ress – Displays t he sender ’s address. Messag e – Displ ays the d efault e-mai l message.
7 CentreWa re Internet Serv ices 206 Servi ces E-m ail (continued) Default (continued) • Mes sage – S pecify the defaul t e-mail messag e. • User – Selec t whether to i nclude t he sender ’s user name and e-ma il address in the e- mail me ssage.
Prope rties 207 Services In ternet Fax (continued) Default (continued) • Incomi ng Internet F ax Print Options – Allows y ou to select th e printing o ptions fo r the head ers and contents of in coming Interne t faxes. • Subject – S p ecify th e default In ternet fax subj ect.
7 CentreWa re Internet Serv ices 208 Services Fax (c ontinued) • Edi t – Displays the [Genera l] page, which allo ws you to configure the foll owing settin gs: - Job Log: S p ecify wh ether to i nclude user names and/or the domain names on job lo gs.
Prope rties 209 Services Network Scanning General Allows you to set up ge neral informa tion for the Networ k Scannin g service. Networ k Scannin g: • Confir mation Sh eet – All ows you to select whether or not to print a confirm ation sheet. Wh en enable d, a sheet sho wing th e success or failur e of a job will be printed.
7 CentreWa re Internet Serv ices 210 Servi ces Network Sca nni ng (continued) File Repository Setup (Continued) • Shar e – Enter th e share d name. T his appea rs only when [SM B] is selec ted in [Protoc ol]. • Scr iptpath and fi lename ( from HTT P root) - S pe cify the scri pt path and fil e name.
Prope rties 211 Services Network Scanning (continued) Advanced T emp late Pool Setup Allows you to view and modify the remo te pool s etups. Remote T e mplate Rep ository: • Protocol – Select a transfer protoc ol from [FTP], [NetW are], [SMB], [HTTP], and [HTTPS].
7 CentreWa re Internet Serv ices 212 Servi ces Scan to Home (continued) LDAP Mapp ing for H ome Direc tory – Dis plays the LDAP attrib ute for the home d irectory . T o change th is, click this link and enter it on the d isplaye d [LDAP User Mappings ] page.
Prope rties 213 Servic es Xerox S ervices (continued) • T ransmi ss ion T ime – If th e Xer ox Commu nic ati on Server su pport is enable d, specify t he time at which Meter As sistant readi ngs and s upplies data are uploaded.
7 CentreWa re Internet Serv ices 214 Accounting Xerox Sta ndard Accounting (continued) User Role: • User Role – S elect a us er role fo r the us er . • Add This User to Author ization Group – S elect an authori zation g roup for the user . B y defaul t, users belong t o Autho rization Gr oup 00 (D efault Grou p).
Prope rties 215 Accounting Xerox St andard Accounting (continued) Add Acc oun t – C lick th is bu tto n to regi ster ne w gr oup accoun t informa tion.
7 CentreWa re Internet Serv ices 216 Accounting A ccounting Configuration Allows you to manage the Acco unting featur e. Accounting T ype Select t he type of a ccount m anagement to perfor m. V eri fy User Details S p ecify whe ther to c heck user details upo n user authent ication.
Prope rties 217 Accounting Accounting Configuration (continued) Custom F ilters – D isplays th e [Cust om Filte rs] page. For details on the page, refer to Custom F ilters on p age 198 . Accounting Configuration This item may not appear dependin g on yo ur authentic ation and account ing se ttings.
7 CentreWa re Internet Serv ices 218 Accounting A ccounting Configuration (continued) Device Ac cess – Display s the [Auth entication Configu ration > Devi ce Access ] page. This page allows you to co ntrol ac cess to the machi ne featur es. The following settings are invalid when [Login T ype] is s et to [No Lo gin Require d].
Prope rties 219 Accounting Accounting Configuration (continued) • Job Flo w Sheets – Select a n acces s control option for the Jo b Flow Shee ts service.
7 CentreWa re Internet Serv ices 220 Security Authentication Configuration Allows you to set up the Authentic ation feature . Authentication Configuration Login T ype – Se lect the u ser log in method. - No Log in Requir ed: Does n ot perform authenti cation.
Prope rties 221 Security Authentication Configuration Authentication Configuration For details on each item , refer t o Accoun ting Config uration on page 217 . Device Default St ate Configuration For details on each item , refer t o Device Defa ult S tate Config uration on page 217 .
7 CentreWa re Internet Serv ices 222 Secu rity Creat e Authorization Group s Create Authorization Gr oups All ows you t o cre ate aut hor izat ion grou p s to assig n t o users. Up to 20 gr oups can be created inc luding th e Default G roup. Edit – Dis pla ys the [Aut hor izati on Se tu p] p age for a group nu mber .
Prope rties 223 Security Remote Auth ent ica ti on Serve rs (continued) SMB Se rver SMB Se rver Setup – S pecify the setup m ethod for an SMB se rver . The opti ons availa ble for S MB ser vers 1 to 5 are: Domain Na me – S pecify a domain nam e. Serve r Name/IP Addres s – S p ecify a s erver na me/IP addres s.
7 CentreWa re Internet Serv ices 224 Security IP Filtering (continued) IP Filter Rul e List: • Rule Number – D isplays entry num bers 1 - 10 IP addr esses to be fil ter ed. • Sourc e IP/Mask – Display s the ranges of the IP addres ses in “IPv6 addr ess/pr efix length” format.
Prope rties 225 Security Mac hine Digital Certificate Management (continued) Upload Signed Certificate Allows yo u to uploa d a certi ficate to the machi ne. Y ou can uplo ad PKCS#7 and PKCS#1 2 format cer tificates. This button be comes ac tive when SSL communic ation is enab led.
7 CentreWa re Internet Serv ices 226 Secu rity IP Se c Al lows you to set up the IP Sec (Se curity Arc hitecture for Internet Protoco l) feature. Protocol Select w hether or not to enab le the IPSec featur e. IKE Authentication Met hod Select th e IKE authen ticat ion method from [Pre-Shar ed Key ] an d [Di git al Signa tur e].
Prope rties 227 Security Cer tificate Management (continued) Certificat e Order Select the dis play orde r of cer tific ates. Display th e list Displays the [Certificat e List] page, wh ich lists the certif icates in th e selec ted categor y and pu rpose.
7 CentreWa re Internet Serv ices 228 Secur ity 802. 1x Allows you to set up the 802.1 authentic ation featur e. Enabl e IEEE 80 2.1x Select w hether or not to enab le IEEE 802.1x authent ication. Authentication Method S p ecify the IE EE 802.1 x authenti cation me thod.
Prope rties 229 Securit y PDF /XPS Securit y Settings PDF Signature Select whether to add a d igital signatur e to PDF files. The machi ne must h ave a dig ital certificate to use thi s feature. XPS Sig nat ure Select whether to add a d igital signatur e to XPS fi les.
7 CentreWa re Internet Serv ices 230 Support This page provides supp ort informat ion for the machine, i ncluding a link for software updates and contacts for technical support. Follow the steps below to select t he features avail able on the [Support] tab.
Suppor t 231 Xerox Support Customer Support Phone Number Displays the tel ephone number of the customer suppor t represe ntative. Services Phone Number Displays t he tel ephone number of the servic e represent ative. Supply Phone Number Displays the tel ephone number of the consumable support rep resentat ive.
7 CentreWa re Internet Serv ices 232.
233 8 Printer Environment Settings This chapter des cribes ho w to set up the pri nting envir onment for the machi ne. Some models r equire a Pr inter Kit t o use t he print featur e on t he machine.
8 Prin ter Envi ronm ent Settin gs 234 4) Select [Confi guration Re port]. 5) Press the <S tart> butt on on the machine. 4. Read the Configurati on Report to confir m that an IP address has been allocat ed and that i t is a valid I P addres s on your network.
Windows T CP/IP 235 10. Select [ IPv4 - I P Address ], and t hen [Change Sett ings]. 11 . Use the keyp ad on the scr een to enter an I P address for the machine in t he format “xxx.xxx .xxx.x xx”. Sele ct [Save]. 12. Select [ IPv4 – Subnet Mask], and then [ Change Set tings].
8 Prin ter Envi ronm ent Settin gs 236 Net W are This section expl ains ho w to install t he machine onto a Net Ware network . The foll owing informati on is provided: Informa tion Checklis t – p ag.
NetWar e 237 T arget co mput ers The NetWare versions and NetWare client computers requir e the following environments. NetWare versions A Novell-accredit ed computer which can be instal led with NetWare 3.x/4. x/5.x/6.x . NetWare client computers A Novell-accredit ed computer which can ru n Windows 2000, Windows XP or Windows Server 2003.
8 Prin ter Envi ronm ent Settin gs 238 NetWare Setup For more info rmation, ref er to NetWare Setup on page 239 . Computer Setup For more info rmation, ref er to Computer Setup on page 239 . Test Print For more info rmation, ref er to Test Prin t on pa ge 239 .
NetWar e 239 6. Use the keyp ad on the scr een to enter an I P address for the machine in t he format “xxx.xxx .xxx.x xx”. Enter a value (0 t o 255) into the highli ghted fiel d and select [Next]. The next 3 digit s are highlight ed. When y ou have fi nished en tering al l values , select [Save] .
8 Prin ter Envi ronm ent Settin gs 240 5. Repeat the test for al l computers that wil l be sending j obs to the machine. The install ation process is now complete. If th e tes t pr int fail s, r efer to Problem Solv ing cha pter on page 349. UNIX TCP/I P This section explai ns how to set up the machine to operate in a UNIX TCP/IP environment.
UNIX TCP /IP 241 UNIX TCP/IP Environm ent s System configura tion The machine uses the Line Pr inter Daemon Prot ocol ( LPD) that sup ports TCP/IP as the transport protoco l. With the LPD, use the machine as a UNI X network printer . The LPD suppo rts spool mode, thi s is where print jobs f rom client s are spool ed once before output.
8 Prin ter Envi ronm ent Settin gs 242 2. Press the < Log In/O ut> butt on on t he control p anel, and then type in the Syst em Administrat or login ID to enter the System Admini stratio n mode. NOTE: The p asscode may also be required depending on the machine configurat ion.
UNIX TCP /IP 243 10. Use the keyp ad on the scr een to enter an I P address for the machine in t he format “xxxx:xx xx:xxxx :xxxx: xxxx:xxxx:x xxx:xxx x”. Sele ct [Save] . 11 . Select [ Manually Configured IPv6 Pr efix] , and then [Change Setting s].
8 Prin ter Envi ronm ent Settin gs 244 NOTE: If a dif ferent printer name is specif ied, the pri nt language or mode specified on the touch screen of the machine is used. NOTE: When setting pri nt languages/modes from the same worksta tion to a single printer , it is recommended to set one kind of each.
UNIX TCP /IP 245 Sun OS Follow the steps below to s et up a SunOS workst ation t o communicat e with the mac hin e. 1. Log in a t a cl ient wor kst ation as root and add t he machine to t he /etc/ host s file .
8 Prin ter Envi ronm ent Settin gs 246 on a disk partiti on large enough to hold copies of document s that will be submitted. cd /var / spool / lpd mkdir PrinterName chmod 744 PrinterName HP-U X Follow the steps below to set up an HP-UX workstati on to communicate with the machine.
UNIX TCP /IP 247 8. Continue wit h T e st Print on page 247 . Using the Syst em Administr ator Manager ( SAM) GUI Method Follow the steps below to use the HP System Adminis trator Manager (SAM) GUI (Graphic al User Inte rface). NOTE: Refer t o the HP-UX document ation for addit ional inform ation on us ing t he System Administra tor Manager (SAM).
8 Prin ter Envi ronm ent Settin gs 248 Printing Solaris/HP -UX This section desc ribes print ing from workstation s running Solar is or HP-UX. Refer to the manuals supplied wi th t he workstat ion f or full details . Print (lp) The lp command is used for print ing.
UNIX TCP /IP 249 -a Deletes all the print data belong ing to the user issui ng the command, from the specified printer . -e Deletes all t he pri nt dat a from the specif ied pr inter. -u user name Deletes al l the print data be longing to the s pecified user, from the specifi ed printer .
8 Prin ter Envi ronm ent Settin gs 250 • -C paramete r To print fr om the machine using t he PostScript language, use the - C option to specify the form of output. This option is valid in the spool mo de. In the non-spoo l mode, the client must be a Windows NT mac hine t o use thi s opti on.
UNIX TCP /IP 251 • - You can delete al l your pr int data by specif ying this option. I f this opt ion is issued by a supe ruser , all the pr int data receiv ed by th e machine will be dele ted.
8 Prin ter Envi ronm ent Settin gs 252 NOTE: Long fi le names will be trunc ated. NOTE: Informat ion f or a maximum of 64 print instr uction s can be di splayed. NOTE: If two or more types of print languages/ modes are set up on a single workst ation, i dentic al job n umbers may b e displ ayed when an inquir y command (lps t at) i s is sued.
UNIX TCP /IP 253 • To display a printe r named fxPS in long format, ent er the followi ng command: %lpq -PfxPS -l -C Option On SunOS, the - C opti on can be used to specify the pri nt for mat if the machi ne prints with the PostScri pt language in spool mode.
8 Prin ter Envi ronm ent Settin gs 254 NOTE: If mul tiple p arameters are specified in t he fi rst lpr command, d ata may not be printed corr ectly . NOTE: The sys tem defaul t is used if n o tray number is speci fied, o r a speci fied tr ay or specifie d size of p aper is not loaded.
UNIX TCP /IP 255 NOTE: If t he print dat a specifi es double-s ided or single- sided pri nting, t hose specifica tions t ake priori ty over any -C option.
8 Prin ter Envi ronm ent Settin gs 256 Specifying the prin t mode The following print mode parameters can be speci fied. NOTE: If sev eral p arameters ar e specified i n the first lpr command, dat a may not pr int. NOTE: The system defaul t is used if no p arameter is speci fied.
EtherT alk 257 EtherT alk This secti on expl ains how t o set up the machine t o operate on an Eth erTalk network. The following infor mation is provi ded: Informati on Checklist – p age 257 EtherT .
8 Prin ter Envi ronm ent Settin gs 258 EtherT alk Inst allation This section descr ibes the i nstallat ion proc edure for using t he machine in an EtherTalk environment. Inst allation Proc edure There are three stages requi red to install the machi ne on an EtherTalk network.
Micros oft Networki ng 259 T est Print To make sure that the machine has been installed on the network corr ectly, a test print should be su bmitted from eac h client computer. Perform the fo llowing s teps. 1. Open a sample document on a client comput er .
8 Prin ter Envi ronm ent Settin gs 260 SMB Environment s Server Mes sage Block (SMB) is a pr otocol for shari ng files or pri nters on Windows OS. This section explai ns the install ation procedure for connecting a pri nter to a Windows network through SMB.
Micros oft Networki ng 261 When using TCP/I P: Set the SMB port to [Enabled] and set t he IP address using the touch scr een or Cent reW are I nter net S erv ices. Computer Setup Install the pri nt driver on t he computer . Test Print A print job should be submit ted t o make sure t hat the machi ne has been ins talled an d configured cor rectly.
8 Prin ter Envi ronm ent Settin gs 262 NOTE: Use the DHCP server togeth er with the Windows Inter net Name Server (WINS) s erver . If you selected [STATIC] in step 5, then proc eed to step 6 to config ure the protoc ol settings. Other wise, proceed to step 12.
TCP/IP ( LPD or Port910 0) 263 Computer Setup Install the pri nt driver on the cli ent computer. Refer to the HTML document on the PCL Print Driver CD-ROM. T est Print Make sure the mach ine has b een install ed on t he network cor rectly by submitti ng a test print from each client computer.
8 Prin ter Envi ronm ent Settin gs 264 If problems are encoun tered duri ng machine setup, refer to Problem Solving on page 349 . TCP/IP (LPD or Port9100) Environment s Syst em con fig uration As the machine supports the LPD and Port9 100 protocol, you can print directl y from a Windows computer .
TCP/IP ( LPD or Port910 0) 265 Computer Setup This requires the computers in th e networking envir onment to be configu red to communicate wit h the machine. T est Print A print job should be submit ted t o make sure t hat the machi ne has been ins talled an d configured cor rectly.
8 Prin ter Envi ronm ent Settin gs 266 5. Select [IPv4 - IP Addres s], and then [Change Settings] . 6. Use the keyp ad on the sc reen to enter an I P address f or the machine in t he format “xxx.xxx. xxx.xxx” . When y ou have fi nished e nterin g all va lues, select [Save].
USB Po rt 267 T est Print To make sure that the machine has been installed on the network corr ectly, a test print should be su bmitted from eac h client computer. Perform the fo llowing s teps. 1. Open a document on a client computer . 2. Selec t the m achine as the pr inter to which th e sel ected d ocum ent w ill be sen t.
8 Prin ter Envi ronm ent Settin gs 268 USB Po r t Envi r onm ent Syst em con fig uration The machine c an be conne cted di rectly to th e USB port of a host computer . A document file can be sent from the host comput er via the USB port to the machine for printi ng.
USB Po rt 269 3. Select [Syst em Settings] in th e menu at the left side of the scr een. 4. Select [ Connectivi ty & Netw ork Setup] in the [Group] menu. 5. Select [ Port Settings] in t he [Feature s] menu. 6. Select [ USB], an d [Change Settings].
8 Prin ter Envi ronm ent Settin gs 270 IPP (Internet Prin ting Protocol ) This secti on explains h ow to set up the machine to operat e in an IP P (Internet Printing Protocol) environment.
IPP ( Internet Printin g Protoc ol) 271 T arget co mput ers The following computers supp ort IPP. NOTE: For Interne t print ing from a Windows Me computer , the I PP port should be insta lled. For the IPP port i nstal lation, see t he Windows Me document ation.
8 Prin ter Envi ronm ent Settin gs 272 6. Select [Port Sett ings] in the [Fea tures] menu. 7. Select [I PP], and t hen [Change Settings] . 8. Select [Port S tat us], and then [Change Settings ]. 9. Select [Enabled] , and then [Save]. Next, establ ish TCP/IP.
IPP ( Internet Printin g Protoc ol) 273 5. Use the keyp ad on the scr een to enter an I P address for the machine in t he format “xxxx:xx xx:xxxx :xxxx: xxxx:xxxx:x xxx:xxx x”. Sele ct [Save] . 6. Select [ Manually Configured IPv6 Pr efix] , and then [Change Setting s].
8 Prin ter Envi ronm ent Settin gs 274.
275 9 E-mail Environment Settings This chapter expl ains how to set u p the e -mail feat ure on t he machine. Some models do not support the e-mail feature. Some models require optional kits to use the e-mail feature. For det ails, contac t the Xerox Welcome Center .
9 E-mai l Environme nt Setting s 276 Notify Job End by E- mail This is one of the E-ma il Noti ficatio n Service f eatures described in t he previous paragraph. You can configur e the machine to notif y the end of a pri nt job via e-mail. On your print driver, enable this fe ature a nd speci fy th e addresses t o noti fy of p rint job c ompletion.
E-mail Envir onmen ts 277 E-mail Environment s System Require ment s The following are requi red for the machine. • Some models require the optional Scan To E-mail Kit to send scann ed documents as e-mail attachments. • The machine is connected to the network using TCP/I P.
9 E-mai l Environme nt Setting s 278 Network Comm unication Setup NOTE: Some of the confi guration option s for this pr otocol are only avail able f rom CentreW are Internet Ser vices. Refer t o CentreW are Inter net Serv ices o n p age 14 9 . NOTE: Keep the SNMP port enabled whil e you us e the machine on the TCP/IP network.
E-mail Inst allation 279 10. Using the same method as in step 6, enter a gateway addr ess. NOTE: If you do not wish to set the ga teway address, leave this field blank. 11 . Select [ IPv4 – IP Filt er], and then [ Change Sett ings]. 12. Select [Enabl ed] to filter acce ss to the machine.
9 E-mai l Environme nt Setting s 280 3. Select the foll owing items, and then [Change Sett ings]. • [Machine’s E-mail Address/Hos t Name] – E-mail Ad dress – Machine Name – Host Name – This is the TCP/IP and SMB Host Name of the device. – Domain Name – T his i s the DNS i nformati on.
E-mail Inst allation 281 5. Press the <S tart > button. The document wil l be scan ned and converte d to the format t hat you specified. Then it will be sent as an e-mail attachment. E-mail Pr int 1. Use your e-mail sof tware to cr eate an e-mail and then att ach a TIFF , PDF , or JPEG document.
9 E-mai l Environme nt Setting s 282.
283 10 Scanner Environment Settings This chapter exp lains how to set up scanning servi ces in th e supported envir onments. Some models do not support scanni ng services. Some models require optional kits to use scanning servic es. For detail s, contact the Xerox Welco me Center.
10 Scan ner Env ironment Settings 284 Scanning Process The machine has fiv e types of scanning f unctions. • Scan to E-mail • Scan to Mailbox • Network Scanning • Scan to PC (FTP) • Scan to PC (SMB) The setup procedures ar e as follows.
Scan to E-ma il Setup 285 Procedure for Scan to E-mail Setup 1. From a workst ation, open up a web browser (such as Internet Explorer), and then enter t he Internet addres s of the machi ne. If connect ed properl y , you should see the Centr eW are Internet Ser vices web p age for your mach ine.
10 Scan ner Env ironment Settings 286 Scan to E-mail T roublesh ooting For inte rnal c orporate mai l server s, subs titute the word "Corpor ate" for "ISP" in the followi ng trou bleshooting table. Scan to Mailb ox Setup This feat ure al lows documents to be stored in a mailbox ( public or priv ate) for futur e processing.
Scan to Mailb ox Setup 287 Procedure for Scan to M ailbox Setup through CentreW are Internet Services 1. From a workst ation, open up a web browser (such as Internet Explorer), and then enter t he Internet addres s of the machi ne. If connect ed properl y , you should see the Centr eW are Internet Ser vices web p age for your mach ine.
10 Scan ner Env ironment Settings 288 Procedure for Scan to Mailbox Setup through the Control Panel 1. Press the < Machine S t atus> butt on on the control panel . 2. Select the [T ools] tab. 3. On the [T ools] scre en, select [Set up] in the menu at the lef t side of the screen, and then select [Creat e Mailbox] in the [ Group] menu.
Scan to Home Setup 289 For more detail s about each protoc ol settings, refer to th e following section : FTP: Scan to PC Setup (FTP) on page 291 . SMB: Scan to PC Setup (SMB) on page 292 . HTTP/HTTPS: HTTP on page 198 . For H TTPS , als o refer to Configurati on of HTTPS (SSL/TLS) Communica tion Encrypti on on page 306 .
10 Scan ner Env ironment Settings 290 Users access the Scan to Home templat e by select ing the [Net work Scanning ] button on the All Servic es screen on the contr ol panel. The machine quer ies LDAP to acquir e the authen ticated user ’s home dire ctory, or use s the network home path predef ined on the machine.
Scan t o PC Setu p (FTP) 291 3. Click [Scan to Home]. 4. Click [Gener al]. 5. On the [Scan to Home] page: a. On th e [Stat us] li ne, pl ace a check mark in the [ Enabled] box .
10 Scan ner Env ironment Settings 292 Procedure for Scan to PC Setup (FTP) 1. On the co ntrol p anel, sele ct [Sc an to PC]. 2. Enter all the informat ion required. Se e the User Guide for more det ailed informati on. 3. Load a sample document in to the do cument fe eder .
Job F low Ser vice Setup 293 Procedure for Scan to PC Setup (SMB) 1. On the control p anel, select [Scan to PC]. 2. Enter al l t he informat ion requir ed. See the User Guide for more d eta iled informat ion. 3. Load a sample document into the document feeder .
10 Scan ner Env ironment Settings 294 a. Ensure that [System Setti ngs] is selected in the menu at the l eft side of the screen. b. Select [Con nectivit y & Network Setup] in the [Group] menu. c. Select [Port Set tings] i n the [Featu res] menu. d.
295 1 1 Internet Fax This chapter expl ains how to set u p the I nternet Fax servi ce of the machine . The following infor mation is provi ded: Internet Fax Ov erview – page 295 Informati on Checkli.
11 Internet Fa x 296 Internet Fax Env ironments System Require ment s The following are requi red for the machine. • The Fax Kit and the Internet Fax Ki t • The machine connec ted t o the networ k.
Internet Fax Install ation 297 Network Comm unication Setup NOTE: Some of the configur ation options f or this protocol are only availab le from CentreW are Internet Services. Refer to CentreW are Internet Services on page 149 . NOTE: Keep the SNMP port enabled while you use th e machine on the TCP/IP network.
11 Internet Fa x 298 10. Using the s ame meth od as in step 6, enter a gatewa y address . NOTE: If y ou do not wish to set t he gateway address, leave thi s field blank. 11 . Select [I Pv4 – I P Filter], and t hen [Change Settings] . 12. Select [Enabled] to filter access to the machine.
Internet Fax Install ation 299 – POP3 Server Name/IP Address – POP3 Port Number – POP3 Polling I nterval – POP3 Login Name –P O P 3 P a s s w o r d – POP Password Encr yption • [Outgoing.
11 Internet Fa x 300 The document wi ll be sca nned and conv erted to TIFF format. The n it will be sent as an e-mail at tachment. Rece iving: When the mac hine recei ves an Interne t Fax, pr inti ng starts automatical ly.
301 12 Server Fax This chapter expl ains how to set u p the Ser ver Fax service of t he machine. Th e following infor mation is provi ded: Server Fax Ove rview – p age 301 Server Fax En vironment s .
12 Ser ve r Fax 302 NOTE: Some models also requi re the Network Scanning Kit . For detai ls, cont act the Xerox W elc ome Center . Server Fax Inst allation This section desc ribes how to enable the Server Fax service. Inst all ation Procedure To use the Serv er Fax ser vice, conf igure the follo wing for th e machine and a fax ser ver.
Serv er Fax I nstallati on 303 4. Configure the f ax serv er , referr ing t o the fax management so ft ware manufacturer’s document ation, so that it i s able to monitor the fax reposi tory for incoming document s.
12 Ser ve r Fax 304 11)On the [General] screen, set [Job Log] and [Conf irmation Sheet]. 12)Click [App ly] to ref lect the sett ings. 13)On the t ree i n the lef t frame, click [Fax Repos itory setup] . 14)On the right frame, set the items under [Fa x Destination].
305 13 Security - Encryption/Digit al Signature This ch apter descr ibes how to conf igure t he encryp tion and digita l si gnature features for the machin e.
13 Secu rity - En cryption/Di gital Si gnature 306 Encryption of HTTP Communica tions from the Machine to a Re mote Server (Clie nt Certificate ) The SSL/TLS suite of protocols is used to encrypt HTTP communications wit h a remote server. No client certifi cate is t ypically required f or this act ivity.
Configu ration o f HTTPS (SSL/ TLS) C ommunica tion E ncrypt ion 307 NOTE: The [Cert ificate Management] fo lder does not appear under the [Securit y] folder until you enable [HTTPS - SSL/TLS Communicat ion] in [SSL/TLS Settings]. Configuration on a Computer Use Internet addres ses beginni ng with " https" in web br owser appli cations .
13 Secu rity - En cryption/Di gital Si gnature 308 8. Click [+] on the l eft of th e [Securit y] fold er to display the it ems in the fol der . 9. Click [SSL/TLS Sett ings]. 10. Select the [Enable ] check box for [HTTP - SSL/TLS Communica tion]. 11 . Check [HTTP - SSL/TSL Communication Port Number].
Configur ation of E-mail Encryp tion/Digi tal Signature 309 2. Enter t he machine's Interne t addre ss, beginni ng wit h “http s”, into the [Addr ess] box of your web browser to acces s CentreW are Internet Servic es. Example: ht tps:/ /192.168.
13 Secu rity - En cryption/Di gital Si gnature 310 15. Apply the s etti ngs. a. Click [A pply]. The Main Panel w ill display the [R eboot Machine] button. b. Click [Reboot Machi ne]. The machine will be unavailable for a short period of time . 16. Configure the setti ngs for S/MIME.
Config uration of Scan File S ignature s (PDF/XP S Documen ts) 311 There are t wo methods to set a n S/MIME cer tific ate of the mach ine on the computer: • Sending e- mail att ached with an S/MIME di gital signatu re from t he machine to the computer.
13 Secu rity - En cryption/Di gital Si gnature 312 1. S tart a web browser . 2. Enter the machine 's IP address, beginni ng with "http s," into the [Address] box of your web browser to acces s CentreW are Internet Servic es. Example: https: //192.
Con figur ati on of IPse c 313 Configuration on a Computer Confirm that the digit al certif icate to be used by the machine to encry pt PDF and XPS files has been impor ted and regis tered on the recipient ’s computer. Thi s will assure the ability to c onduct two way digi tal sig ning of files, shoul d this c apabilit y be r equired.
13 Secu rity - En cryption/Di gital Si gnature 314 10. Click [Apply], and ent er the System Administr ator user ID and passcode, if p r o m p t e d . T h e d e f a u l t i s “ 11111 ” and “x-admin”.
315 14 Authentication and Account Administration The machine has a unique Authentic ation feat ur e that r estri cts the ab ili ty to use functions, and an Account Administrat ion feature that manages the use of each machine f eature. Some models do not support some of the featur es described in thi s chapter.
14 Au thentication and Ac count Ad ministrati on 316 To enter the System Adminis tration mode, ente r the System Administr ator ID into the user ID en try f ield on the aut hentic ation scr een. Authenticat ed Users (with Syst em Admi nistrator P rivileges) These are users who are assigned Syst em Administrato r privileges.
Overvi ew of Authen tication 317 NOTE: A regist ered user I D on the remote au thenticat ion server can be a maxi mum of 32 characters, and the passcod e a maximum of 128 characters. For SMB authenticat ion, the p asscode can be a maximum of 32 characters .
14 Au thentication and Ac count Ad ministrati on 318 Feature Access • Print Document s from Mai lbox • Retrieve Documents f rom Mailbox Remote Access Operation of the machine thr ough a network using CentreWare I nternet Services is called Remote Acc ess.
Authen tication for Job F low Sheets and Mail boxes 319 user will als o be deleted. When using a remot e authenticati on server to manage authenticat ion, use of mail boxes and job flow sheet s in the System Admini stration mode is recommended.
14 Au thentication and Ac count Ad ministrati on 320 Operation o f the j ob flow she ets var ies dep ending on whet her th e Authentica tion feature i s enabled.
Authen tication for Job F low Sheets and Mail boxes 321 O: Operation avail able X: Operation not avail able * The owner of a copied job flow sheet becomes a duplicate user. When the Authenticat ion Feature i s Enabled The followi ng table shows the relat ionship wit h the mailbox es for eac h user type when the Authenticati on feature is enabled .
14 Au thentication and Ac count Ad ministrati on 322 O: Operation availabl e X: Operation no t availab le * The owner of a copied job flow sheet becomes a duplicate user. T ypes o f Mailboxes The foll owing t hree types of mail boxes c an be used with th e machine.
Authen tication for Job F low Sheets and Mail boxes 323 When the Authenticati on feature is enabled, thi s mailbox is share d by all Authentic ated Users. Only a System Administrat or can change the settings. To create a System Admini strator Shared Mai lbox, oper ate the machine as a System Administrat or.
14 Au thentication and Ac count Ad ministrati on 324 • Confi dential fax r eception • Confi dential Int ernet Fax rece ption • Retrieving documents that u se scan dri ver or Mai lbox Viewer 3 NO.
Authen tication for Job F low Sheets and Mail boxes 325 O: Oper ation avail able X: Operation not available *1: When documents are sto red or retriev ed using a mailbox, authenticat ion is not applicabl e to the followi ng operations.
14 Au thentication and Ac count Ad ministrati on 326 • Confi dential fax r eception • Confi dential Int ernet Fax rece ption • Retrieving documents that u se a scan dr iver or Mailbox Vi ewer 3. *2: You can use them only when mailbox operati ons are permitted in the Authenticat ion feature sett ings of the System Adminis tration mode.
Authen tication for Job F low Sheets and Mail boxes 327 When the Authenticat ion Feature i s Enabled The followi ng table shows the relat ionship wit h the mailbox es for eac h user type when the Authenticati on feature is enabled .
14 Au thentication and Ac count Ad ministrati on 328 Overview of Account Ad ministration This section i s an overview of the A cco unt Administrat ion feature used with the machine.
Overv iew of Account Administrat ion 329 Local Accounting The features and service s that can be managed using the l ocal Account Admi nistra tion feature ar e as fol lows: O: Manageable X: Not manageable -: Not supported *1: You can select f eatures avai lable f or each user.
14 Au thentication and Ac count Ad ministrati on 330 O: Manageable X: Not manageable -: Not supported *1: You ca n selec t feature s avail able for each us er. Fo r more infor mation, ref er t o Account Limi t on pa ge 135 . *2: This feature forbi ds any actions beyon d the number of pages specifi ed.
Overv iew of Account Administrat ion 331 -: Not supported *1: You can select f eatures avai lable f or each user. For more i nformation, ref er to Account Li mit on page 135 . *2: This featur e stops further machine operation if the number of pages has reached the specified maxi mum number.
14 Au thentication and Ac count Ad ministrati on 332 *3: Authenti cation is requi red depen ding on the [ Receive Con trol] s ettings in the [Authentica tion] f eature.
Overv iew of Account Administrat ion 333 *1: If [Pr int Service] on the [Audi tron Mode] s creen i s set to [Di sable Account ing] in the System Administrat ion mode, no authentica tion is requir ed to access mailboxes shared by the Syst em Administr ator, and the machi ne will print the j ob as unauthen ticated.
14 Au thentication and Ac count Ad ministrati on 334 Xerox St andard Accounting Overview When enabled , Xerox St andard Acco unting (XSA) track s the numbers of Copy , Prin t, Network Scanning, E-mai l, Internet Fax and Fax jobs (when these features are installed on the machine), f or each user.
Xerox Standar d Acco unting 335 Enabling Xerox St andard Accounting (from Internet Services ) At Y our Comput er 1. Open your web browser and enter the TCP/IP a ddress of the machine in the Address bar . Press <Ente r>. 2. Click the [Pr operties] tab.
14 Au thentication and Ac count Ad ministrati on 336 Maximum Usage Limit s and Resetting Individual Usage Limit s The firs t ti me users l og in to the devi ce aft er they h ave reache d their maximum usage limit, a message di splays on the user interf ace.
Xerox Standar d Acco unting 337 Resetting Usage Dat a At Y our Comput er 1. Open your web browser and enter the TCP/IP a ddress of the machine in the Address or Locati on field. Pres s <Enter>. 2. Click the [Pr operties] tab. 3. Exp and the [Accounting ] folder , and then the [Xerox S tandard Accoun ting] fold er .
14 Au thentication and Ac count Ad ministrati on 338 T o ma ke a B ack-up file 1. At your computer , open your web browser and enter the TCP/IP address of the machine wi th th e settings you want t o copy , in the Address ba r . Press <Ent er>. 2.
Local Mac hine Authen ticat ion Setup 339 NOTE: 802.1 x can be configured al so on the contro l panel of the machine. For det ails, refer to IEEE 802.1x Setti ngs on p age 9 9 . 1. In CentreW are Internet Ser vices, cli ck the [Properti es] tab. 2. Exp and the [Securit y] folder .
14 Au thentication and Ac count Ad ministrati on 340 7. Expand the [ Securit y] folder , and then click [Auth enticatio n Configurati on]. On the page displ ayed, place a c heck mark in the [ Enabled] box for each serv ice that you wish to r estri ct acc ess to.
Remote Au thentication Se tup 341 6. Click [Apply] t o reboot t he mach ine. 7. Exp and the [Secur ity] fol der , and th en clic k [Authenti cation Co nfigurati on]. On the page di splaye d, plac e a checkmark i n the [Enabled] box for e ach servi ce that y ou wish to restr ict access to.
14 Au thentication and Ac count Ad ministrati on 342 6. Enter the domain in the [Domain Name] box. For example: exampl e.com 7. Enter detai ls for up to four alter nate servers and backup s, if required. 8. Click [Apply]. Configuri ng Remote Authentication for SMB At Y our W orksta tion: 1.
Remote Au thentication Se tup 343 9. In [Logi n Name], [ Password], an d [Retyp e Password] , enter the machine’ s login name and pass word (if requi red). Note that, quite oft en, to simply suppl y address informat ion for e-mail, no login is requir ed.
14 Au thentication and Ac count Ad ministrati on 344 Network Auth entication Set up Network auth enticati on uses t he user i nformation managed on a remote Accounting server t o manage authent icati on (acc ess) to a vailable machine se rvices .
Xerox Se cure Ac cess Set up 345 Required network communic ations and server set tings will be stated by the server' s manufactur er. The follo wing is a sample li st of setup requirements for Equitrac' s Account ing servi ce: • Enable TCP/IP and HTTP on the machine.
14 Au thentication and Ac count Ad ministrati on 346 4. Ensure that Network Accounting is configu red. Enter the machine’ s IP address on your web browser to acces s CentreW are Internet Servic es.
Xerox Se cure Ac cess Set up 347 NOTE: If the [Defaul t Prompt] and [Defaul t T itle] have been configured on the Secure Access server , then that i nformation will override the i nformation entere d here. b) Select the [Enab le] box for [Local Login] to allow user s to log in locall y to the machine.
14 Au thentication and Ac count Ad ministrati on 348 2. If the mac hine r equests furth er inf ormation s uch as a ccounti ng detai ls, enter th is informati on at the User I nterface. 3. The machine wil l c onfirm succ essful authentica tion all owing access to pr eviously locked system featur es.
349 15 Problem Solvin g This chap ter descri bes solut ions to problems t hat you may come acr oss whil e using the machine. The machine has certain built -in diagnost ic capabil ities to help ident ify problems and fault s, and displa ys error messages whenever prob lems or confl icts occur.
15 Prob lem S olvin g 350 Paper Jams When a sheet of paper ja ms in side the machine, the machin e stops the op eratio n and beeps, and a messag e is dis played o n the t ouch sc reen. Fo llow the instr uction s displayed to re move the jammed paper. Gently remove the paper ta king care not to tear it.
Paper J ams 351 Tray 6 (Hig h Ca pacit y Feeder) Top Cove r Tray 6 (Hi gh Ca paci ty Feeder) Front Cover Office Finisher LX Transpo rt Cover F Office Fini sher LX Front Cover Tray 3 Tray 4 (High Ca pa.
15 Prob lem S olvin g 352 Paper Jams in Cover A – page 353 Paper Jams in Cover B – page 354 Paper Jams in Cover C – page 355 Paper Jams in Cover E – page 355 Paper Jams i n T rays 1 and 2, T r.
Paper J ams 353 Paper Jams i n Cover A Follow the steps below to c lear paper jams i n Cover A using green leve rs A1 a nd A2. Follow the messages on the touch screen and remove j ammed paper from the specified lo cation. Green Lever A1 1. Open T ray 5 (Bypass), and then open Cover A while l ift ing up the release lev er .
15 Prob lem S olvin g 354 2. If the j ammed paper is in side the fuser unit, lower the green lev er A2 in the directi on of the arrow to open the fuser unit cove r . 3. If the j ammed p aper is found i n the fuser unit, hold the green lever and careful ly remove the paper from the machine.
Paper J ams 355 Paper Jams i n Cover C Follow the steps below to c lear p aper jams in Cover C. 1. Open Cover C while lif ting up the release lever . 2. Remove the j ammed p aper . 3. Close Cover C until it latc hes. Paper Jams i n Cover E Follow the steps below to c lear p aper jams in Cover E.
15 Prob lem S olvin g 356 Paper Jams i n T r ays 1 and 2, T rays 3 and 4 (Opt ional), and the Envelope T ray (Optional) Follow t he steps bel ow to clear paper jams i n Tray s 1 to 4, and t he Envel ope Tray of the machine. 1. Open T ray 1, 2, 3 or 4, or the Envelope T ray .
Paper J ams 357 Paper Jams in T ray 5 (Byp ass) Follow the steps bel ow to clear paper jams in T ray 5 (Bypass ). 1. Remove the j ammed p aper in T ray 5 (Byp ass). Paper Jams in the Du plex Module Cover D (Optional) Follow the steps below to c lear paper jams i n the Duplex Module.
15 Prob lem S olvin g 358 2. Hold the handle on the top lef t of T ray 6, and move T ray 6 to the left of the machine. 3. Remove the jammed paper . 4. Gently put T ray 6 back into position. Under the T op Cover of T ray 6 1. Open the top cover o f T ray 6.
Paper J ams 359 Paper Jams in the Integrated Office Finisher (Optional) Follow the steps b elow to clear paper jams in the Integrated Off ice Finisher Top Cover. Integrated O ffice Finisher T op Cover 1. Open the I ntegrat ed Office Finisher t op cover .
15 Prob lem S olvin g 360 2. Remove the jammed paper. 3. Close the Of fice Fi nisher LX top cover . Office Finisher LX T ransport Cover F 1. Open the Of fi ce Finisher LX T ranspor t Cover F . 2. Remove the jammed paper . 3. Close the Of fi ce Finisher LX T ransport Cover F .
Documen t Jams 361 Docume nt Jams If a document jams in t he document feeder, the machine stops, and an error message is displayed on the to uch screen. Cle ar the document jam accordin g to the instr uctions displa yed, and the n rel oad the document in t he document f eeder.
15 Prob lem S olvin g 362 Stapl e r F a u lts The following describes stapl er troubles when the Fini sher (optio nal) is i nstalled. Follow t he procedures on the foll owing pages when copies are no t stap led or when staples a re bent. Contact your Xero x Welcome Center i f the pr oblem persi sts af ter you have tried the foll owing solutio ns.
Stap ler Faults 363 St aple Jams in the Integrated Office Finis her (Optional) The followi ng describes how to clear staple jams when the Integrated Offic e Finisher (optional ) is install ed. 1. Make sure that the machi ne has stopped, and t hen open the f ront cover on the Integra ted Offi ce Finisher .
15 Prob lem S olvin g 364 6. Pull down the front l ever on the staple cartridg e until it cli cks int o place. 7. Return the staple ca rtridge t o its original posi tion . 8. Close the f ront cover o f the Integrated Off ice Finisher. If the stap les cannot be removed after car rying out the above procedu res, contact your Xerox Welcome Cent er.
Stap ler Faults 365 4. Pull up the front lev er on the staple cart ridge. 5. Remove the entire staple sheet including the j ammed staple. NOTE: Remove t he entire st aple sheet. Do not remove the jammed stapl e only . 6. Pull down the front lev er on the staple cart ridge until it clicks into place.
15 Prob lem S olvin g 366 Commo n Problems If you are experie ncing difficul ties using the machi ne, check the sugges tions in the followi ng tables for advi ce. If this does not remedy the probl em, refer to Fault Clearanc e Procedure on page 349 . Symptom Recommendation The ma chine wi ll not powe r on.
Commo n Problem s 367 Deformed t ransparenci es • Che ck that [Transparency] is selecte d in [Paper Ty pe]. Th e machin e autom atically adjusts the handling for tran sparencies. T ransparenci es tolerate less he at than pap er . Blank ou tput • Che ck that the docum ent is loaded fac e up in the doc ument feeder .
15 Prob lem S olvin g 368 Light c opies whe n scanning glossy , s hiny , or coated doc uments through the docume nt feede r • Use the docum ent glass i nstead of the document feed er . Bluish o r reddi sh copi es It is no t recomm ended to place the ma chin e near a w indow as t he images of printed sheets may become b luish or red dish.
Commo n Problem s 369 Misreg istration on a double -sided cop y of busines s cards . When pr inting a nam e card f rom T ray 5 (Bypass) , the lead edge regi stratio n may be different be tween side 1 a nd side 2 (max imum 4.4 mm ). • Ad just the pos ition of th e image on the output co py paper .
15 Prob lem S olvin g 370 Network- related Problems Problem Solvin g Procedure This section enables you to identif y network-relate d machine problems. Use the followi ng steps t o ident ify and solve a problem. 1. Resolve any l ocal co pier or f ax probl ems fi rst.
Network -related Pr oblems 371 When the machi ne or other SMB machines ar e not found from cl ient co mputers When printing fails When the document can not be de leted f rom the printer wi ndow The hos t name spe cified fo r the machine is already defined for a different machine.
15 Prob lem S olvin g 372 Other Rest ric tio ns This section explai ns the restr ictions t hat apply while usi ng SMB. Machine setti ngs • The IP address is a uniq ue address administer ed system-wide. Consult with the system administ rator when setti ng the necessary parameter s.
Network -related Pr oblems 373 • When [Receiv ing Buffer - SMB] is set t o [No Spool ing]: All prin t data i n the receiv ing buf fer, i ncluding t he data currentl y being printed, is deleted. The re is no print data on the machi ne when t he machine i s switched on.
15 Prob lem S olvin g 374 Net W are This section explai ns what to do when problems occur whil e using NetWare. T roubleshooting The causes, confir mation methods , and actions are as foll ows: When printing fails *: For setti ng and confi rmation met hods, refer to the Net Ware online documentati on.
Network -related Pr oblems 375 The numb er of print queues assigne d exceed s the maximum number th at the machine ca n support. Use NWADMIN or PCONSO LE to che ck whether th e requir ed print queue is assign ed to the machine .* Re-send the print job to the print qu eue assign ed to the mach ine.
15 Prob lem S olvin g 376 When a switch off/on message is displayed When the requi red pri nting resul t is not obtaine d - When there is no notification of error When there i s no message display ed on t he client which has sent pr int request, t he possible causes , confirmati on methods, and acti ons are as follows.
Network -related Pr oblems 377 - When there is no notificat ion of the completi on of the job UNIX This secti on explains t he troubleshoot ing procedur es while using a UNIX en vironment . T roubleshooting The possibl e causes, co nfirmatio n methods, and actio ns are as foll ows.
15 Prob lem S olvin g 378 When the requi red pri nting resul t is not obtaine d The s pecified transmis sion speed is different from the trans mission s peed of the netw ork. Check whe ther the tran smis sion speed is specif ied cor rectly . S pecify t he corr ect transmiss ion spe ed.
Network -related Pr oblems 379 TCP/IP This section expl ains the troubl eshooting procedu res and restric tions while using TCP/IP. T roubleshooting The possibl e causes, co nfirmatio n methods, and actio ns are as foll ows.
15 Prob lem S olvin g 380 When using Macint osh OS X When printing fails Rest ric tio ns This section expl ains the restr ictions f or TCP/IP. Machine setti ngs • The IP address is a uniq ue address administer ed system-wide. Consult with the system administ rator when setti ng the necessary parameter s.
Network -related Pr oblems 381 However, i f the machine is swit ched of f immediatel y aft er a print r equest, t he pri nt data may be stored on the cl ient. In t his case, the print reque st can be reissued when the machine is switched on, and the print data is printed on the machin e.
15 Prob lem S olvin g 382 Rest ric tio ns This section expl ains the restr ictions t hat apply while usi ng EtherTalk. Machine Name The machine name recognized b y the cli ent cannot have duplicat es on the networ k. If another machine on the network has the same machine name, the machine name is changed automati cally when the machine st arts.
Network -related Pr oblems 383 • If there are mult iple machine s on the network with the same mach ine name or host name, a numera l is appended automat ically to one of the names so t hat all names on the network are unique.
15 Prob lem S olvin g 384 Scanning Services This secti on expla ins the tr oubleshooti ng procedures an d restric tions whil e using scan functions . T roubleshooting The possibl e causes, c onfirmati on methods, an d acti ons are as foll ows.
Network -related Pr oblems 385 Restrictions This section expl ains the restr ictions that appl y while using scan funct ions. NOTE: For inf ormation on the networ k scan driver and Mailbox V iewer 3, ref er to the Readme file on t he driver CD-ROM.
15 Prob lem S olvin g 386 E-mail Se rvices This secti on expla ins what to d o when a probl em occurs while using E-mail Print, Mail Notice Servic e, Internet Fax, or Scan to E-mail featur e. T roubleshooting The possibl e causes, c onfirmati on methods, an d acti ons are as foll ows.
Network -related Pr oblems 387 Internet/Intranet Connection This section expl ains the troubl eshooting procedu res and restric tions while using Internet and int ranet connec tions. T roubleshooting The possibl e problems and acti ons are as foll ows.
15 Prob lem S olvin g 388 When you cannot c onnect to a web ser ver Rest ric tio ns This section expl ains the restr ictions t hat apply while usi ng Internet or intranet connections.
Network -related Pr oblems 389 – RFC2617: HTTP Authentic ation: Basic and Diges t Access Authentic ation (Basic authe nticatio n support only, others are not supported) – RFC2817: Upgrad ing to TLS Within HTTP/1 .
15 Prob lem S olvin g 390 Fault Co des When a fault occurs, th e touch screen display s a message on how to clear the faul t. Some faults indicate customer mai ntenance, while ot hers r equire the attent ion of the System Administ rator. The fol lowing tabl e represen ts some of the faul t codes and their corresponding cor rective act ions.
Fault Code s 391 005-210 005-274 005-275 005-280 005-283 005-284 005-285 005-286 An error oc curred wi th the docume nt feede r . Contact th e Xerox Welcome Center . 005-500 An error occurred wi th the doc ument feede r . Contact th e Xerox Welcome Center .
15 Prob lem S olvin g 392 013-21 0 013-21 1 013-21 2 013-21 3 013-22 0 The Finis her malfu nction ed. Switch off the mac hine, and then switch it on again.
Fault Code s 393 016-454 Unable to retrie ve the IP a ddress fr om DNS. Chec k the DNS configurat ion and IP addr ess ret rieve sett ing. 016-455 Connecti on to the S NTP server was time d out. Check th e network cable connec tion and th e IP addr ess of the SNTP s erver .
15 Prob lem S olvin g 394 016-52 6 An LDAP serv er SSL auth entication er ror occurr ed. The serve r name set on the machine is not the same as the informat ion in the certifi cate. Set the correc t LDAP se rver addr ess on th e machin e and in th e certif icate.
Fault Code s 395 016-554 An Authe nticatio n Agen t error occ urred. The login na me or pas sword for obtaini ng domain u ser inf ormation was not co rrect. Ente r the corr ect login na me and pa ssword. 016-555 A timeou t occur red while A uthentica tion Agen t was to be connecte d to the database or to Acti ve Directory.
15 Prob lem S olvin g 396 016-57 6 T he machine f ailed to transf er data via FTP usi ng the Sca n to PC se rvice because it co uld not connect to the FT P server .
Fault Code s 397 016-586 The machi ne failed to transfer data via F TP using the Scan to PC service becaus e lock f older deleti on was no t succes sful on the FTP ser ver after connec tion. Take o ne of the fo llowing a ctions: • Check the acce ss privi lege to the FTP ser ver .
15 Prob lem S olvin g 398 016-70 1 An error oc curred du e to in sufficient memor y for th e PCL deco mposer . Lower the resolu tion if pos sible. 016-70 2 A pag e compres sion error occ urred . The machin e could not com press an y page due to ins ufficient free s pace in the b uffer .
Fault Code s 399 016-719 Unable to proces s PCL prin t data due to insufficient pr int page buffer mem ory . Increa se the print page bu ffer . 016-720 The PCL print data con tains an inva lid comm and. Check the print data, and then try aga in. 016-721 A prin t error oc curred.
15 Prob lem S olvin g 400 016-73 8 T he Booklet Cr eation feat ure does n ot suppor t the paper size s pecified . Select a paper size s upported by the Bo oklet Creati on featu re.
Fault Code s 401 016-756 The us e of the service is restr icted. 016-757 A wrong password was e ntered. Ente r the corr ect password. 016-758 The ac count is not aut horized for copying. 016-759 The max imum num ber of copi es has b een reached . 016-760 An err or occur red during Post Script pr ocessing.
15 Prob lem S olvin g 402 016-77 9 An error oc curre d during co nversi on proc essing of the scan im age. In struct scanning a gain. 016-78 0 An error oc curre d on the di sk duri ng conve rsion p rocessi ng of the scanned image , probably due to a disk malfu nctio n.
Fault Code s 403 016-798 The pr int job c ould not b e proce ssed. The h ard dis k drive o r memor y may not be installed properly on the mac hine, or may be dam aged. C ontact the Xerox W elco me C ent er . 016-799 The pr int data contains i nvalid parame ters.
15 Prob lem S olvin g 404 018-50 7 T he authentic ation with the X erox Secure Ac cess se rver was not suc cessful due to a comm unicatio n error , machine internal error , or code e rror . T ry the authen tication proc ess again. 018-50 8 T he Xerox S ecure A ccess se rver did not reco gnize the user ID o r password you entered.
Fault Code s 405 018-558 The sp ecified folder or fi le does not exis t on the HT TP serv er . Chec k the fold er and file names. 018-559 The jo b was can celled bec ause the s ame file name exi sted. Selec t an option other th an [Do No t Save] in [File N ame Conf lict].
15 Prob lem S olvin g 406 018-57 7 T he speci fied file name may contain inval id char acters. Chec k the fi le name. 018-57 8 T he specifi ed server or tree nam e does no t exist.
Fault Code s 407 018-592 A LOCK directory c ould not b e create d. Manuall y delete the exiting lock direct ory (*.LCK) from the sa ve destin ation, and tr y again. Or , if the s ame folder name ex ists in the s ave dest ination, specify an other f older na me.
15 Prob lem S olvin g 408 018-71 2 An LDAP se rver prot ocol er ror occurr ed in the address book ope ration. T he server ret urned the RFC2251 s pecific ation proto col error 12 (una vailabl e critica l extensi on) during the addre ss book qu ery . Chec k the ser ver oper ating status.
Fault Code s 409 018-735 An LD AP serve r protocol error oc curred in the add ress book operati on. The serv er r eturn ed t he RF C225 1 sp ecif ica tio n pro toc ol er ror 35 (i s lea f) dur in g the addres s book quer y . The object speci fied is a leaf no de.
15 Prob lem S olvin g 410 018-76 7 An LDAP se rver prot ocol er ror occurr ed in the address book ope ration. T he server ret urned the RFC2251 spec ification protocol er ror 67 ( not allowed on RDN) during the address book query . The operation i s not allowe d on an RDN (update-r elated probl em).
Fault Code s 411 018-787 An LD AP serve r protocol error oc curred in the add ress book operati on. The server returned the RFC2251 s pecific ation protocol er ror 87 (invalid search filter suppli ed) durin g the a ddress boo k que ry . Review the sear ch cond itions.
15 Prob lem S olvin g 412 024-98 5 An error o ccurred in Tray 5 (Bypas s). Chec k the do cument s ize, or ientation an d paper type, and then tr y execu ting the s ame oper ation again. 026-70 0 A protocol whi ch is not s upported on the mac hine was received from the L DAP server d uring the ad dress b ook query .
Fault Code s 413 027-504 An err or occurr ed in the S MTP se rver. Try aga in. Con tact the X erox Welc ome Center i f the prob lem persis ts. 027-513 The machi ne failed to transfer da ta via SMB using the Scan to P C service becaus e acces s to the S MB server was not p ermitted .
15 Prob lem S olvin g 414 027-51 9 Dur ing data transfer v ia SMB u sing the S can to P C service , an error occurred because the save loc ation or fi le name spec ified for t he scanned ima ge had one of the f ollowing pr oblems. • Th e specif ied sa ve loca tion do es not ex ist on the server.
Fault Code s 415 027-525 During data transfer via SM B using the Scan to PC serv ice, a fil e could not be deleted f rom th e SMB se rver due t o one of the following reasons : • The file does not exis t. • The file is op ened. • The spe cified fi le nam e is being u sed as a directo ry .
15 Prob lem S olvin g 416 027-54 7 An SMB pr otocol err or occurre d. Prohibit ed chara cters wer e detected in the specified domain name. Chec k the dom ain name, and that the correc t domain name is set on the machine. Check the domain usin g the fo llowing p rocedure: 1.
Fault Code s 417 027-599 An SMB protocol er ror occu rred. Per form the s ame operatio n again . Contact the Xerox W elcome Cent er if the pr ob lem pe rsist s. 027-702 The ce rtifica te for add resses do es not ex ist. Regi ster the cer tificat e with the mac hine .
15 Prob lem S olvin g 418 027-73 3 A Job T emplate serve r SSL err or occurr ed. Check if the SS L is enabl ed on the server . 027-73 4 T he job tem plate cer tificate may h ave a probl em. Che ck if yo ur computer is connect ed to the HTTP serv er via the HTTP pro tocol.
Fault Code s 419 027-772 An error occurr ed during c ommunica tion with t he serv er . Use only AS CII characte rs for the h ost name i n [Machine’s E-m ail Address /Host Name] . For details, refer to Mach ine’s E-ma il Ad dress/Ho st N ame on page 93 .
15 Prob lem S olvin g 420 033-72 1 A fax error occurre d. Switch off the machine , and the n switch it on agai n. Contact the Xe rox Welcom e Center if th e proble m persi sts. 033-72 2 T he scan job was c ancelle d. The do cument is jammed i nside th e machine , or the number of sca nned pages has r eached the l imit value.
Fault Code s 421 033-751 Outputti ng an ac tivity report wa s sus pended, becaus e the mac hine wa s in S leep mode. After the machi ne exits the Sl eep mod e, the mac hine will output the report . 033-755 Unable to print the fax docu ment du e to a malf unction o f the fax s ervice.
15 Prob lem S olvin g 422 034-52 2 T here is no teleph one line a vailable fo r manual fax tran smission. W ait unti l the job in pr ogress is com pleted, an d try aga in. 034-52 3 T he destin ation machi ne is too busy to acc ept your fax. Wait a while, and then try again.
Fault Code s 423 035-704 The spe cified feat ure (such as pol ling) is not supported by the remote ma chine. Contact the ot her party to ch eck the supporte d function s. 035-705 035-706 The desti nation mac hine may ha ve a p roblem. Chec k the des tination mac hine, and try again.
15 Prob lem S olvin g 424 035-73 0 035-73 1 035-73 2 035-73 3 035-73 4 035-73 5 035-73 6 035-73 7 035-73 8 035-73 9 035-74 0 035-74 1 035-74 2 A commu nicat ion error occurred . Fax trans mission: Check the fax number . Check if th e specif ied featur es are support ed on th e destina tion ma chin e.
Fault Code s 425 036-788 036-789 The pol ling feat ure was t o be used, but the target m achine did not sto re the docu ments to be polled. Check the target mac hine, and try again. 036-790 036-791 Communic ation fai led due to an inval id request . Check the procedur e in the User Gui de and per form the operation ag ain.
15 Prob lem S olvin g 426 062-79 0 T he scann ed docume nt is co py-prohib ited. Refer to Illeg al Copies in the Be fore Using the Machine chapte r in the User Gu ide, to ve rify the ty pes of doc uments that can b e copied . 071-21 0 071-21 1 An err or occur red when Tray 1 was used.
Fault Code s 427 1 16-720 A prin t error oc curred du e to insu fficient me mory . Close unused p orts or del ete unneces sary data. 1 16-740 A prin t error occ urred. A para meter va lue is grea ter than th e limit v alue. Che ck the print setti ngs.
15 Prob lem S olvin g 428 Screen Messages Along with fault codes, t he foll owing messa ges are displa yed on the touch sc reen on some occasions. 133-21 0 133-21 1 133-21 2 133-21 3 133-21 4 133-21 5 133-21 6 133-21 7 133-21 8 133-21 9 133-22 0 133-22 1 133-22 2 133-22 3 133-22 4 A fax er ror occu rred.
Xerox W elcome Center 429 Xerox Welcome Center If you nee d any addi tional help on using your machine, y ou can: 1) Refer to t he User Guide or t his Syste m Administ ration Gui de. 2) Visit our Cus tomer Web Sit e at www.xero x.com or contact t he Xerox Welcome Center.
15 Prob lem S olvin g 430.
431 16 Appendix This chapter describes t he machine spe cifications , emulat ion parameters supporte d on the machine, how to upgrade the machine soft ware, and how to configure Xerox Ext ensi ble I nterf ace Platfo rm.
16 Ap pendix 432 WorkCentre 5225/ 5225A A4/8.5 x 11" LEF: 25 cpm (cycles per minute) (1 sided) A4/8.5 x 11" LEF: 25 cpm (cycles per minute) (2 sided) A3/11 × 17” SEF: 1 4 cpm (c ycles per minute) (1 sided) A3/11 × 17” SEF: 9 cpm (cycl es per minute) (2 si ded) WorkCentre 5230/ 5230A A4/8.
Specif ications 433 NOTE: The standar d sizes of document s that can be detected vary dependi ng on the paper size table speci fied by the System Administr ator . For information on set ting the paper s ize t able, refer to Paper Size Settings i n the Setups chapte r on page 78.
16 Ap pendix 434 Envelope Tray Supported Envelope Types : Commercial 10 Envelope LEF, Monarch Envelope LEF, DL Envelope LEF, C5 Envelope LEF Stackabili ty (Height) : 43 mm or less Auto Size Sensing: N.
Specif ications 435 Office Finisher LX Capacity: Center Tray (Exit 2): 200 sheet s Finisher Tray ( without Booklet Maker): For paper of mor e than 216.0 mm in lengt h: When not stapled: 1000 sheets When stapled : 75 sets or 750 sheets For paper of 216.
16 Ap pendix 436 Spe cificat ions for the Fax Service Fax Transmission Speed Automatic f allback: 33.6 Kb ps Page Transmission Time - ITU No. 1 document 33.
Emulati on Parameter s 437 Emulation Parameters The emulation parameters for PCL and PDF di rect pri nting can be change d as necessary. For infor mation on how to change par ameter values, refe r to Print Mode in the Machine Status chapter on page 51.
16 Ap pendix 438 2 Side d Print 206 0: Off (De fault) 1: On Sets w hether to enabl e doub le-sided printin g. Default Fo nt 2 07 0 : CG Times 1: CG T imes Ital ic 2: CG T imes Bold 3: CG T imes Bold I.
Emulati on Parameter s 439 Symbol Set 208 0: Roman 8 (Default ) 1: ISO 8859-1 Lat in 1 2: ISO 8859-2 Lat in 2 3: ISO 8859-9 Lat in 5 4: ISO 8859-10 Latin 6 5: PC-8 6: PC-8 DN 7: PC-775 8: PC-850 9: PC-852 10: PC-10 04 (OS/2) 11 : P C T u r k i s h 12: Windo ws 3.
16 Ap pendix 440 PDF Direct Printing Machine Software Upgrade To upgrade the sof tware, you must firs t obtain the u pgrade soft ware and the n install it. Prep a re for the Upgrade It is import ant to obtai n the correct upgrade f ile for your mac hine.
Xerox Extensib le Interfac e Platform (XEIP) 441 4. Click [Conf iguration ]. 5. Scroll down to [Sof tware] to see your system sof tware vers ion. W rite down the version number . Note whethe r the Controlle r ROM is listed as Controller ROM or Controll er + PS ROM.
16 Ap pendix 442 Additional r esources may be requi red on the machi ne depending on the solution. For furt her info rmation, contac t your Xer ox Sales Representati ve. Config uring XEIP At your workst ation 1. Open your web br owser . 2. Enter the IP address of the machi ne in the [Address] or [Location ] field.
Xerox Extensib le Interfac e Platform (XEIP) 443 c) In th e [Pro toco ls] fol der, c lick [T CP/IP ]. d) In [IP Mode], ensure that TCP/IP is confi gured.
16 Ap pendix 444.
Index 445 17 Index Numerics 2 Pages Up On R eceip t ................. ............. ...... 1 14 2 Sided Co pying ... ................... ............. .............. 85 2 Sided P rinting ................ .................... ............ 1 14 2 Sided Re port .
Index 446 Auto Confi gured IPv 6 Addr ess ................... ........ 93 Auto Dis play o f Login Sc reen .. ................... ........ 69 Auto Job Promoti on .......... .................... .............. 78 Auto Job Release . ................... .
Index 447 Country ................. ............ .................... ............. .83 Cover A, pa per jams ... ............. ................... ......353 Cover B, pa per jams ... ............. ................... ...... 354 Cover C, paper jams ... .
Index 448 Fax Com ments Lis t ................. ............. ........55 Mail box S elec tor List ...................... .............. 55 Scan/F ax Configu ration Re port ............ ........55 Fax Scr een Default ..... ............. ...............
Index 449 Duplex M odule Cove r D .... ................... ......357 Finisher ................. ................... ............. ......359 High Ca pacity Ta ndem Tr ay ................. ......356 Tray 5 ......................... .................... .
Index 450 Maximum Stored P ages .......... .......... 88 , 109 , 11 4 Maximum Total Data Size . ............. ................... 120 Memo ry Fu ll Proc edu re ..................... 88 , 109 , 11 4 Message Digest A lgorithm ....... ...................
Index 451 POP3 Serve r Name / IP A ddress ............... ........95 POP3 Serv er Se tti ngs ........................... ............. .95 Port Se ttings - Conn ectivit y & Network Se tup ....9 0 Port9100 ........ ................... .............
Index 452 Restrict Re cipient Selectio n Metho d .................. .84 Restrict User to Edit Add ress Book ...... ............. .84 Ringing V olume .......... ............. ................... ........68 Rotate 90 de grees ...... ................... .
Index 453 Information Chec klist ......... ............. ............ 259 Network Comm unication S etup ............ ...... 261 problem solvin g .......... .................... ............ 370 SMB Env ironmen ts .................. ............. .....
Index 454 troubles hooting t ables .............. ............. ............ 366 Two Tray Module .. ................... ................... ........ 17 types of Authentic ation ............ ................... ......316 U Unau th ent ic ate d Us ers .
An important point after buying a device Xerox 5225A (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox 5225A yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox 5225A - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox 5225A you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox 5225A will certainly help you make a decision on the purchase.
If you already are a holder of Xerox 5225A, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox 5225A.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox 5225A. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox 5225A along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
