Instruction/ maintenance manual of the product 480cx Xerox
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XE R O X Wo r kC e nt r e 48 0cx C ol or A ll in O ne Print the 480cx User Guide Display the Online User Guide.
ii X ero x Co rp o rat i o n © 19 99 by X e r ox c or p or a t io n. Al l r ig ht s r e s e r ve d . Co p y ri g h t p ro t ect i o n cl ai med i n cl u d es al l fo rms an d mat t ers o f co p y ri g h t ab l e mat eri al an d in f or m a t io n n ow a l lo we d by s ta t ut or y or ju di c ia l la w or he r e i na f t e r gr a n te d .
iii T ABLE OF C ON T ENT S P ref ac e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix S a fe t y No t e s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv C lean H ead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43 Selec t Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-43 Adjus t ing Speak er Volum e . . . .
v R es olut ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23 C ont ras t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25 U s ing t he N um ber Key pad .
vi 4 . R e c e ivi ng a Fa x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 - 1 Opt ions f or R ec eiv ing a F ax U s ing t he W ork C ent re 480c x . . . . . . . . . . . . 4-1 R ec ept ion M odes . . . . . . . . . .
vi i Sc anning W it h t he W ork C ent re 480c x . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6 Sc anning W it h Pagis Pro Vers ion 2. 0 . . . . . . . . . . . . . . . . . . . . . . . 6-6 St art ing t he W ork C ent re 480c x T W AI N Sc anner Applic at ion .
v iii 9 . A pp e nd i x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - 1 Spec if ic at ion s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1 F C C R egulat ions .
ix Pre f a ce Sa fe ty No te s Y o ur W ork C ent re 48 0c x a n d s u pp l i e s a re de s i g ned a n d t e s t ed t o me e t st r i c t s afe ty r eq u irem en ts . I n clu d ed a r e saf ety ag en cy e x am in atio n a n d ap p r o v al an d co m p lian ce to es tablis h e d e n v i r o n m en t al s tan d ar d s.
x Us e s u p p lies o r clean in g m ater ials o n ly a s d ir e cted. Keep all s u p p l ie s an d m aterial s o u t o f r each o f ch ildr e n . Do no t u s e th e W o r k Cen tr e 4 8 0 cx n ea r wa ter , in we t lo ca tio n s, o r o u td o o r s. Do no t p lace th e W o rk C en tr e 4 8 0 cx o n a n u n s tab le car t, s tand , o r ta b le.
xi Nev e r pu sh o bj e c t s of a ny k i nd i nt o t he s l o t s of t he W o rk Ce n t re 48 0c x a s th e y m a y to uch d a n g e r o u s v oltag e p oin ts o r sh ort o u t p a r ts w h ich co u ld r es u lt in a f i r e o r e lec tr ic sh o ck. Nev e r s p ill liq u id o f a n y k in d o n th e Wo r k C entre 4 8 0 c x .
xi i Print the 480cx User Guide.
1-1 1 Cha p ter 1 Ge tt i n g S ta r te d Se t U p Y ou r M a ch in e U n p ack ing *1 Tw o C D R OMs c ont a i ni ng I nst a l le r, S oftwa r e a nd Onli ne U se r G uide .
1-2 Get t ing St art ed C o ntr ol Lo ca tio ns and Fu nct i on s T a k e a m o m ent to f a m ilia r iz e y ou r self w ith th e m a in co m p o n e n ts an d th e ir lo c atio n s . Note : Y o ur m achi n e m ay l o ok s l i g htl y d i f fe re nt tha n t he i l l us t r a ti on .
Set U p Your M ac hine 1-3 1 Re ar V i ew LINE Ja c k EX T Ja c k PC C ab le Connec tor P owe r Cord Connec tor Bl ack In k Cartr i d g e Contr ol Panel Cov er In s i de Col or Ink Car t r i d g e Pri.
1-4 Get t ing St art ed C h oos ing a L oca ti on T o h el p g u aran tee tr o u b le- f r ee o p erati o n o f y o u r m ac h in e, p l ace it o n a f lat , s t ab l e sur f ace n ea r y o u r wo r k s tat i o n .
Set U p Your M ac hine 1-5 1 P ape r E x i t T r ay Slid e th e Pa p er E x it T r a y o u t f r om th e b ase o f th e m ac h ine. I f d e sire d , f o ld o u t th e e x te n s io n tr a y . Do cu m ent Ex i t T r ay I n s er t the two tab s o n th e d o cu m e n t ex it tr ay in to th e slo ts o n th e f r o nt o f y o u r m ac h in e .
1-6 Get t ing St art ed T el ep hon e Li n e Not e : T h er e ar e m a ny p oss i bl e w ay s t o c o nn ect t el ep ho ne acc e s s or i es to th e W o r kC e n tr e 4 8 0 cx . Re fer to T e le p h o n e Co nn ect iv i t y G u ide lin es on pa ge 9- 1 9 fo r m o r e d eta i l e d co nn ec ti o n s ce na r i o s .
Set U p Your M ac hine 1-7 1 E xt en sio n Ph on e If yo u w a nt t o u se a r e gu l a r p ho ne or an s w e r i ng m a c hi n e w i t h yo ur W o r k Cen tr e 48 0 cx , co n n e c t it to th e ja ck la b e led EXT o n th e sid e o f th e m ach in e.
1-8 Get t ing St art ed T o c o n n ect t h e W orkCen t re 480 cx t o a c o m p u t er, f o llo w t h e st ep s b elo w : CAUT I O N: M ak e sur e th e co m p u t er is tu r n ed o f f , a n d t h e W o rk C en tre 48 0c x i s u np l ug ge d fr om t he po we r ou t l e t .
Set U p Your M ac hine 1-9 1 AC Po w e r C o r d WARNING : T he r e i s N O On /Of f sw i tc h f o r th e W o r k C e n tr e 4 8 0 cx . W h e n th e AC po w er c or d i s pl ug ge d i n , t h e m ac h i ne i s ful l y e ne r g i zed.
1-10 Get t ing St art ed 3 Pre s s th e St art b u tton . A flas h i n g cu r s o r wil l app ear o n th e f i r s t ch ar a c ter of th e d ate in th e L CD d isp la y .
Set U p Your M ac hine 1-11 1 In st a llin g Ink Car t r i d g e s Y o u r m ach in e is a d u a l cartr idg e I n k jet p r in ter . Y o u m u st u s e a b lack an d a co lo r in k car trid g e.
1-12 Get t ing St art ed I n st a l l i ng I nk C ar t ri dg es 1 L i f t o p e n th e C o n tr o l Pa n el c o v e r b y p u llin g u p o n th e C o n tr o l Pa n el . T h e C ar trid g e C o m p ar tm en t C o v er is n o w ac ces s ib le. 2 Op en th e C ar trid g e C o m p a r tm en t C o v er b y lif t in g u p o n th e r e ces s ed ha n dl e .
Set U p Your M ac hine 1-13 1 3 Un wrap an d r em o v e t h e B l ack I n k C ar tr id g e f r o m it s p ack ag ing . Ho ld th e c a r tr id g e b y th e t op o nly . Note : Av o i d to uc h i ng the el e c tr i ca l c on tac t s on th e c a r t r i dg e.
1-14 Get t ing St art ed 5 L o cate t h e B la ck I n k C ar t r id g e h o ld er in s id e the p r inter . T h e B lac k I n k C ar tr id ge h o ld e r is lo cate d o n th e r ig h t sid e o f th e C a r tr id g e Car r ie r A s s e m bl y a n d c a n b e i d e nt i f i e d by a bl ac k ke y t a b.
Set U p Your M ac hine 1-15 1 7 Un wrap an d r em o v e t h e C o lo r I n k C a r trid g e f r o m its p ack ag in g . Ho l d th e car trid g e b y th e b lack ar e as o r co lo r ed to p o n ly . Note : A v oi d t ou c hi n g t h e e l ec t r i c al c o nt a c ts o n t he ba c k of t he c a r t r i dg e.
1-16 Get t ing St art ed 9 L o ca te th e C o lo r I nk C ar tr id g e h o lder in sid e th e p r in ter . T he C o lo r I n k C ar tr id ge h o ld e r is lo cate d o n th e lef t sid e o f th e Car tr idg e C ar r ie r A s s e m bl y a n d c a n b e i d e nt i f i e d by a l i g ht bl u e ke y t a b.
Set U p Your M ac hine 1-17 1 14 Pr e s s th e Up or Do w n b u tt o n s u n til NE W C O L OR C ARTRID GE ap p e ar s in th e lo wer lin e o f th e d isp la y . 15 Pr e s s th e S ta rt/ E n te r b ut t o n t o c o nf i rm yo ur c h oi c e . R I GHT C AR T R IDGE ? ap p ear s in t h e to p li n e o f th e L C D d is p lay .
1-18 Get t ing St art ed S t o r in g In k Car t r id g e s T h e in k car tr i d g e st o rag e u n it p r o v i d es a c o n v en ien t p lace t o st o r e an ex tr a b lack o r co lo r p r in t car trid g e , an d p r ev en ts a n o p e n ed car trid g e f ro m d r y i n g ou t .
Set U p Your M ac hine 1-19 1 T o rem o v e a pri nt ca r trid g e fro m the s t o ra ge un it : Pu s h th e c ar t r id ge d o w n slig htly a n d p u ll it to w ar d y o u.
1-20 Get t ing St art ed Lo a di n g P a p e r Fo r b e st r e su lts , u se h ig h q u ality x e r o g r a p h i c c o p y p a p er o r in k jet p a p er .
Set U p Your M ac hine 1-21 1 St ra i g h t e n th e ed g es o n a lev el s u r f a ce. Note : If enve l op es j am w h i l e pr i nti n g, t ry r e du c in g t he nu m b er o f en v el op es i n th e A u to m a t i c Pa pe r F e ed er .
1-22 Get t ing St art ed 3 L o a d th e p r in t m a te r ia l i n th e A u to m atic Pa p er Fe e d er . E ns u r e t h at the r ig h t e d g e o f the m e d ia is in co n tac t w i th t h e r ig h t s id e o f th e Au to m a tic Pap er Feeder . Do n o t ex ceed t h e rated cap acity .
Set U p Your M ac hine 1-23 1 Loa di n g E n ve l ope s W h e n prin ti n g e n v e lo pes , r e m em ber to u se th e e n v e lo p e g u id e in t he Au to m atic Pa p e r F e ed e r . T o l o ad e n ve l o p e s: 1 T u r n t he e n ve l o pe gu i de up ri gh t .
1-24 Get t ing St art ed 3 Sq u e e z e th e L e f t Pa p er G u id e a n d m o v e it to th e r igh t u n til it lig h tly t ou c he s t h e e nve l o pe . Note : D o n o t fe e d s t am pe d e n ve l o p e s. CAUT I O N: N ev e r us e en vel op es w i th c l as p s , s n aps, w i ndo w s , c o ate d li n ing s, o r se lf- st i ck a d h e si ve s.
Set U p Your M ac hine 1-25 1 Us i ng t he M a nu al P a per F eed er Us e th e Ma n u al P ap er Feed er to f eed p ap er on e s h ee t at a ti m e in to y o ur m ach in e.
1-26 Get t ing St art ed 1 Pl ace th e p ap er in th e M an u al Paper Feed er an d ad ju st t h e p ap er g u id e to the w id th of t he p r in t m a ter ial. Slid e th e p ap e r g u id e to th e r ig h t u n til it lig htl y t o u c h es the s ta ck o f p r in t m e d ia.
Paper Guidelines 1-27 1 Pa pe r G u id el in es W he n s el ec t i n g o r l oa d i ng pap e r , e nv e l o pe s , or ot h e r s p e c i a l m e di a , ke e p th e se g u id e l in e s in m in d : Atte m p tin g to p r in t o n d a m p, curle d , wr in k le d , o r to r n p ap e r c an ca u s e p a p e r ja m s an d p oo r p r in t q uality .
1-28 Get t ing St art ed Pa pe r Se l e c t i on On e o f th e m o st im po r ta n t t hin g s y ou ca n d o to a ss ure th e b est p os s ib le p r in t in g p er f o r man ce o f y o u r m ach in e is to s elect t h e c or r ect p ap er .
Paper Guidelines 1-29 1 T ra n s p a r encies Y o u r tra n spar en cie s will p o s ses s ex cell en t con tr as t , s h ar p n ess , an d co lo r . Ir on - on T r an s fe r s Us e in k jet T -sh i r.
1-30 Get t ing St art ed G u id el in es f or Sp ec ia l P a pe r an d ot h er Me d i a B e su r e to rea d an y in s t ru ct ion s th at co m e with y o u r s p ecial p ap er . Th e s e in s tr u ctio n s p r ov id e im p o r ta n t in f orm atio n r e g ar d ing h o w to a c h ie v e th e h ig h est p r in t qu a lity w ith th e se p a p er s.
I ns t alling Sof t w are 1-31 1 In st al li ng S o ft w a r e S yst em R e qu ir em en ts P ro pe r o pe r a t i on of t h e W o rk C e nt re 48 0c x re qu i re s t ha t yo ur pe rs on a l co m p u t.
1-32 Get t ing St art ed Ov er v iew o f Wo r kCen tr e 48 0cx Dr iver s B ef o r e th e W o r k Cen tre 4 8 0 cx can in ter f ace wit h y o u r c o m p u t e r, y o u m u s t in s tall d r i v e r f iles .
I ns t alling Sof t w are 1-33 1 S o f t wa r e In st a llat i o n P r o c e d u r e I n Wi nd ow s 3. x , Win do ws 9 5/ 98 , or Wi nd ow s NT 4 .0 1 M a ke s u r e t he Xe ro x W o r kC e n t re 48 0cx i s co nn e ct e d t o yo ur c o mpu t e r . 2 Po w e r o f f the W o r k Cen tr e 4 8 0cx by u np lu g gin g it f r o m th e wa ll o u tle t.
1-34 Get t ing St art ed 6 Fo llo w th e o n-scr e e n ins tr u c tio n s to c o m p le t e th e s oftw ar e in s talla tio n . Note : W h e n in st a l l in g L a se r F A X L ite , yo u m u st co m p le t e t h e r e g istra t i o n fo r m . Fol l o w th e o n - s c r e e n in str u cti o n s w h e n f i l i n g o ut t h e fo r m .
I ns t alling Sof t w are 1-35 1 2 In t he P r og ra m M a n a g e r, dou bl e c l i c k t h e Wor k Ce nt r e 48 0c x P r og r a m G r ou p. T h e W o r k C entre 48 0 cx Pr o g r a m Gr ou p will o p e n . 3 D o ub l e C l i ck on t he P rog ra m G r ou p c o nt a i n i ng t h e c o mp on ent y ou wish to u n in s tall.
1-36 Get t ing St art ed U s ing t he C o nt r ol P a n el Ex p r ess Us e to q ui c k l y sc an doc ument s i nto me mor y when fa x i n g . F o r m F eed Us e to e j ec t paper fr om th e pr i n te r if th e pa per i s not automa ti c al l y fed out fr om the pr i n te r after pr i nti n g .
U s ing t he C ont rol Panel 1-37 1 S p eed /D u al Use to di al c al l s and s end fax d oc ume nts b y enter i n g a 2- di g i t nu mber. Al s o us e to s w i tc h the LCD di s pl a y whi l e per fo r mi n g dual j ob s . Red ial/Pa u se Use to r edi al the l as t ph one numb er c al l ed.
1-38 Get t ing St art ed S y st em S et up Rin g er V o lu m e Y o u can ad ju st th e v olu m e o f th e r ing e r to th e d e sir ed lo u dn ess. 1 Pr e s s th e Me n u b u tto n , th en p r e ss th e Sys t e m Se t up b u tto n o n th e o n e- to u ch k ey p ad .
Sy s t em Set up 1-39 1 D e fa u l t S e t ti n gs T h e d ef a u lt print re so lu tio n an d c o n tr a st can b e set to th eir m o s t f r e q u e n tly u s e d m o d es.
1-40 Get t ing St art ed 5 Pr e s s th e Le f t or Rig ht b u tto n r ep ea ted ly u ntil y o u lo c ate th e d esir e d mo de : ST A NDAR D - u s e with m o s t d o c u m en ts . FI N E - u se f o r d o cu m e n ts with f in e d eta il, s u c h as sm all print.
Sy s t em Set up 1-41 1 A rr a ng e A l i g nm en t T h e Ar ran g e Ali gn men t m e n u set ti n g s p ro v id es an easy way to c h eck an d ad ju st I n k Car tr id g e p r in t h e a d a lig n m e n t.
1-42 Get t ing St art ed 5 Pr e s s th e S ta rt/ E n te r b u tto n to c o n f ir m y o u r sele ctio n . T h e L CD pan e l u p d ate s an d th e set u p scr e e n f or the Alig nm ent B te st p a tter n is di s pl a ye d .
Sy s t em Set up 1-43 1 Cle a n He a d T h e C lean Head p r o c ed u re c lean s th e p r in t n o zzl es an d r em o v es an y d e p o s its th at m a y im p air prin tin g f u n ctio n s.
1-44 Get t ing St art ed A d ju st ing S p eak er V o lu m e 1 Pr e s s th e b u tto n o n th e f r o nt p a n e l to ad ju st th e sp e a k er v o lu m e. I f y o u can n o t h e ar a d ial t o n e , ch eck th e p h o n e li n e co n n ec ti o n . 2 T h e d is p lay ind icates th e cu r r en t v o lu m e lev el.
Sy s t em Set up 1-45 1 S ett ing th e D at e an d T ime T h e c u r r en t d ate an d time ar e s h o w n in the d is p l a y wh en t h e m ach i n e is o n a n d re a dy f or u se ( S t a nd by m od e ). T he da t e a n d t i me ar e pri n t e d o n a l l f a x es yo u se n d.
1-46 Get t ing St art ed S ett ing th e S yst em I D (Y ou r Num b e r a n d N am e ) I n s o m e c o u n tr ie s y o u ar e r e q u ir ed b y law to in d ic a te y o u r f a x n u m b e r o n a ny f a x yo u s e n d.
Sy s t em Set up 1-47 1 4 E n t er y o u r I D n am e. T his can b e a n y n am e u p t o 2 0 ch ara ct e rs i n len g th . Y o u can en ter a l p h a n u mer i c ch a r acter s u si n g th e n u mb er k ey p ad . Sp ecial s y m b o ls s u ch as + an d - can b e in clu d ed b y p ress in g 0 r ep eate d ly .
1-48 Get t ing St art ed Re p o r t s Y o u r f ax m ach in e can p r in t rep o r ts co n t ainin g u sefu l inf o r m atio n lik e S c he d ul e d J ob s a n d S y s t e m D a t a .
Sy s t em Set up 1-49 1 S c h edu l e J ob ( O ne - T ou c h bu t t on 1 7) T h e Sc h ed u le I n f o r m atio n List p r o v ides in f o r m atio n a b o ut d o c u m e n ts c ur ren tl y sto r e d .
1-50 Get t ing St art ed To P r i n t R e p o r t s 1 Pr e s s th e Me n u b u tto n . 2 Pr e s s th e On e - T o u c h b u t t o n c or re s po nd i ng t o t he des i re d re po rt o n t h e on e -to uc h k e yp a d . Re f e r t o t he t a bl e be l ow : T h e sele cte d list will b e p r in te d o u t.
Sy s t em Set up 1-51 1 U se r Op tio n s (S yst e m Dat a) Y o u r m ach in e h as v a r io u s u s e r-sel ecta b le featu r es . T h es e o p ti o n s ar e p r es et at th e f acto r y , b u t y o u may n eed to ch an g e t h em . T o f in d o u t h o w th e o p tio n s ar e curr en tly s et, p r in t th e Sy s te m L ist.
1-52 Get t ing St art ed S el ec t abl e O pt i ons T h e se in s tr u ctio n s ass u m e y o u’ v e f o llo we d the s tep s lis ted in th e pre v io us pr oc e d ur e , S e ttin g a n O p tio n , an d th e m a ch in e is p r o m p tin g y o u to ch an g e o n e o f th e o p ti o n s listed b e l o w .
Sy s t em Set up 1-53 1 R E MO T E R C V C ODE - T h e r em o t e r eceiv e s tart co d e al lo ws y o u to in itia te f a x r ecep t io n f r o m an e x ten s ion p h o n e p lug g ed i n to th e E XT jack o n th e b ack o f th e m ach in e.
1-54 Get t ing St art ed T h is will r e d u c e in co m in g p a g es eq u a lly alo n g b o th a x es in ord er to m a in tain th e p r o p o r ti on a lit y o f th e o r ig in al im a g e, a s s h o wn b e lo w . Pr e s s 2 to tu r n o f f R X Red uctio n .
Sy s t em Set up 1-55 1 DI S C AR D SI ZE - W h en recei v in g o r co p y i n g a d o c u m en t as lon g as o r lo n g er th an th e p a p er ins ta lle d in y o ur f a x m a c h in e , y ou c an s e t th e f a x m ach in e to d is car d an y ex ces s i mag e at t h e b o tt o m o f the p ag e, to fit in to th e r e c o r d ing p ap er size .
1-56 Get t ing St art ed SE ND FR OM M E M O R Y - W it h th is f e a tu r e enab le d , a ll tr a n sm iss ion d o c u m e n ts ar e a u to m atic a l ly sca n n e d in t o m e m o r y, an d it will .
Sy s t em Set up 1-57 1 F AXPR I NT QUAL I TY - T h is f eatu r e d eter m in e s th e p r in t q u ality f o r in c o m in g f a x e s. T h e two c h o ice a v aila b le a r e L e tt e r Q u ality ( L Q ) an d Dr a f t. L ette r Qu ality Fax p r in t will p r in t ou t f axes at a h i gh e r r eso lu tio n th a n Dr a f t Fa x p r in t Qu ality .
1-58 Get t ing St art ed DRPD ( Distin c tiv e Rin g Pa tter n D ete ctio n ) M O DE - D is tin ctiv e R in g is a telep h o n e co m p an y s erv i ce w h ich en a b les a u ser to u s e a s ing l e tele p h on e lin e to an swer se v er al d if f e r en t tele p h o n e n u m b e r s .
Sy s t em Set up 1-59 1 Y o u can suspen d o r ch a n g e Dis tin cti v e R in g Patt er n Detect ion at a n y tim e : Pr e s s th e Me n u b u tto n . Pr e s s th e Sy s t e m D a t a b ut t o n o n t he O ne - Tou c h ke yp a d. Pr e s s th e Up b u t t o n on ce .
1-60 Get t ing St art ed Print the 480cx User Guide.
2-1 2 Cha p ter 2 Ma ki n g a Co p y M a ki ng a C o py Y o u r m a ch in e is a h ig h q u a lity co p ier w h ic h o f f e r s th e f o l lo win g f e atu r e s : Adj u s t a ble Co nt ra s t - T h .
2-2 M ak ing a C opy T o m ake o n e q u i ck co p y : 1 Ad ju st th e d o c u m e n t g uid e s t o m atc h th e w i dth o f th e d o cu m en t. 2 Sl i d e the d o cu m en t f a ce d o w n in t o the Au to matic Do c u m en t Fe e d e r u n til it is g r a sp e d a n d p u lled in to th e m a c h in e .
M ak ing a C opy 2-3 2 4 Pr e s s th e Co py b u tton t o d i s p lay th e C OPY m e nu . Fo r tw o o r m o r e co p ies ( 2 t o 9 9 ) , en t er th e d es ired n u mb er u s in g th e Nu m b er k e y p ad , th e n p r e s s th e Do wn b ut t o n or pr e s s S ta rt/ E n te r .
2-4 M ak ing a C opy W h e n m ak in g m u l tiple co p ie s, th e r e a r e two co lla te o p tio ns : O N a n d OFF . Sele cting 1: O N will m a k e 1 c o p y o f p age 1 , 2, a n d 3 i n o r der , th e n m a k e s a s e co nd co p y of 1 , 2 , a n d 3 u ntil a to tal o f n co p ies h as b een ma d e .
3-1 3 Cha p ter 3 S end in g a F a x O p t io ns f or S e nd in g a Fa x U s in g t he W o r k C en t r e 48 0cx Y o u ca n s e nd fa x es wi t h t he W or kC en t re 4 80 c x i n o ne of t wo w ays :.
3-2 Sending a F ax M a n ua l Fa xi ng T h is sectio n pro v id e s i n f o r m atio n a n d ins tr u c tio n s f o r f a x in g a do cum ent f rom t h e W o rk C e nt re 48 0cx us i n g t he f e at u re s of t h e Con t rol P a ne l .
M anual F ax ing 3-3 3 S en din g a F ax M an u ally 1 Ad ju st th e d o c u m e n t g uid e s t o m atc h th e w i dth o f th e d o cu m en t. 2 Sl i d e the d o cu m en t f a ce d o w n in t o th e Au to m atic D o c u m e n t Fee d er u n til it is g r a sp e d a n d p u lled in to th e m a c h in e .
3-4 Sending a F ax Note : P ressin g t h e E xp r e ss b u tt o n a u t o m a tica ll y se le ct s S t a n d a rd re s olu t io n. T his wi ll a ll o w t h e W o rk Ce n t r e 4 8 0 c x t o s c a n e a ch pa ge in t o m e m o r y i n th r e e se con ds, r e du ci n g t o ta l fa x time .
M anual F ax ing 3-5 3 S en din g a F ax U s in g a S pee d D ial N um b er 1 Ad ju st th e d o c u m e n t g uid e s t o m atc h th e w i dth o f th e d o cu m en t. 2 Sl i d e the d o cu m en t f a ce d o w n in t o th e Auto m atic Do c u m en t Fee d e r u n til it is g r a sp e d a n d p u lled in to th e m a c h in e .
3-6 Sending a F ax To se n d a f a x u si n g t he G r ou p D i a l i ng f e a t ur e : 1 Ad ju st th e d o c u m e n t g uid e s t o m atc h th e w i dth o f th e d o cu m en t. 2 Sl i d e the d o cu m en t f a ce d o w n in t o th e Auto m atic Do c u m en t Fee d e r u n til it is g r a sp e d a n d p u lled in to th e m a c h in e .
M anual F ax ing 3-7 3 S e n d in g a F a x Af t er T a lkin g I f y o u h a v e a r eg u lar p h o n e c o n n ected to th e EXT j a ck o n th e b ack o f th e m a c h ine, y o u c a n sen d a f a x af te r sp e a k ing with a p e r so n a t th e r e m ote s ite.
3-8 Sending a F ax C an celin g a T r an sm iss io n To c a nc e l a fa x : 1 Pr e s s th e St op b u tto n at an y time d u r in g th e tran smis si o n . T h e m ach in e c o n ti n u e s to sen d th e f ax , an d t h e d is p lay sh o ws a m e ss ag e w ar n in g y o u th at th e m ac h ine is in u se.
M anual F ax ing 3-9 3 Y o u can als o co n f ig u r e y o u r m ach i n e t o p r in t o u t a co n f irm ation rep o r t au to m ati call y each t ime a f ax is s en t. T o a u to m atic a lly p r int a c o n f ir m atio n r e p o r t: 1 Pr e s s th e Me n u b u tto n .
3-10 Sending a F ax M em o r y T r a n sm issi o n (B r o ad cast in g ) W i t h Me m or y T ra ns mi s s i on (M e mor y TX ), do c um en t s a r e s t or e d i n m e m ory and auto m atica lly s e n t to o ne o r m o r e r e m ote s tatio n s . Use th is f ea tu r e to s e n d y ou r d o cu m e n ts to m u ltip le lo c a tio n s .
M anual F ax ing 3-11 3 5 Pr e s s th e S ta rt/ E n te r b utto n . Th e di s p l a y p ro mp t s yo u t o e n t e r a no t he r fa x nu mb e r. 6 I f y ou ha ve e nt e r e d t h e l a s t f a x n um be r, pr e s s t h e St o p b u tton .
3-12 Sending a F ax D ela yed T r a n sm issi o n Y o u can co n f ig u re y o u r m a chin e to s e n d a f ax a t a s p ec i fied ti me. Up t o 1 0 d elay e d tr an smis si o n o p er ati o n s can b e r es erv ed in y o u r m ach in e. 1 Pl ace t h e d o cu m en t fa ce d o wn in th e A u to m atic Docu m en t Fee d e r .
M anual F ax ing 3-13 3 5 I f yo u h a v e e n te r e d th e la st f a x n u m b e r settin g , p r e ss th e St o p b utto n . Or I f yo u want to s e n d th e d ocu m en t to m o r e th an o n e l o.
3-14 Sending a F ax 8 Usin g th e N u m b er k ey p ad , e n ter the tim e th e f a x will b e sen t. Use th e Up or Do wn b u tton t o switch b e tw e e n A M a n d PM . I f y o u s et a tim e ear lier th an the cu r r en t time, th e d o cu m en t w i ll b e s en t at t h at t im e o n th e f o llo wing d a y .
M anual F ax ing 3-15 3 3 Pr e s s th e Add/C a n c el b ut t o n on t he O ne - Tou c h ke y pa d . T he L C D d is p lay p r o m p ts y o u to selec t ADD o r CANC E L. No te th a t 1 . ADD is alr ead y sel ect ed in the L C D d is p l a y . 4 Pr e s s th e S ta rt/ E n te r b u tto n to co n f ir m .
3-16 Sending a F ax C on fi gu r in g A ut o ma t i c D i al in g Fe at ur e s On e -T o u c h D i alin g O n e- T o uch d i al i ng l e t s yo u us e a n y on e o f t h e 2 0 O n e- T o uc h b ut t o ns lo c a te d o n th e lef t of th e m ac h in e ’ s co n tr o l pan e l to a u to m atic a lly d ia l a nu mb e r.
C onf iguring Aut om at ic D ialing F eat ures 3-17 3 Note : If you as si gn a na m e to the n um be r , th e nam e w i l l a ppe ar i n the d i s p l ay w h ene v er y o u p r e s s t h e O ne - T o uc h bu tto n. 4 Pr e s s th e S ta rt/ E n te r b u tton wh e n th e n am e ap p ear s co r r ect ly o r with o u t en ter in g a n am e.
3-18 Sending a F ax 1 R em o v e t h e clear co v er an d l ab el usi n g a p o i n ted inst ru m e n t, as s h o wn be l o w . Note : Y ou m a y wa nt t o wr it e o n t h e la b e l u s in g a pe ncil in c a s e you wis h t o c h an ge the se n um be r s l ate r .
C onf iguring Aut om at ic D ialing F eat ures 3-19 3 S p ee d D i al i n g Y o u ca n s t o re up t o 50 nu mb e rs i n t wo di g i t S pe e d D i a l l oca t i o ns (0 1- 50 ).
3-20 Sending a F ax Dia l i ng a S pe ed- Dia l N um b er 1 Pr e s s th e Sp eed b u tto n , th en en te r th e two d ig it n u m b e r a ss ig ned to th e n u m b e r y o u w is h to call. 2 Pr e s s th e S ta rt/ E n te r b utto n to d ial th e n u m b e r .
C onf iguring Aut om at ic D ialing F eat ures 3-21 3 2 Pr e s s th e O n e - T o uc h bu t t o n ( 01 t h ro ug h 20 ) yo u w a n t t o us e f o r G ro up Dial , th en p r ess th e S ta r t / E nt er b u tto n . Th e LC D d i sp l a y pr om pt s yo u t o c on f i rm yo ur c h oi c e .
3-22 Sending a F ax 7 T o a s s i gn a n ame t o t h e G r ou p, e nt e r t he de s i re d n am e . Or I f yo u d on ’ t w ant to ass ig n a n a m e, s k ip th is s te p . 8 Pr e s s th e S ta rt/ E n te r but t o n. T he di s pl a y p ro mp t s yo u t o a s s i gn a n ot h e r gro up d i a l nu mb e r .
Set t ing D oc um ent R es olut ion and C ont ras t 3-23 3 Se tt i ng D o cu me n t Re s ol ut i on a nd C o nt r as t I t is r e c o m m en d e d th at y o u f a x d ocu m en ts th at w er e p r in ted with a ty p e wr ite r , f e lt tip p e n , b la c k in k o r laser p r i n ter .
3-24 Sending a F ax Note : S up er F i ne R e s ol u t i on m o de i s no t a v ai l ab l e i f t h e S en d F r o m M e m o r y f ea t u r e i s s e t t o ON . If S e n d Fr o m M e m o r y i s set t o O N , a ll d o c um en t s w ill b e st or e d t o me mor y i n Fin e Re s o lut io n m od e.
Set t ing D oc um ent R es olut ion and C ont ras t 3-25 3 C o n tr ast Pr e s s th e Co nt ra s t b utto n to c o m p ens a te f o r th e brig h tnes s o r d ar k n es s o f yo ur fa x e d do c um e nt .
3-26 Sending a F ax W h e n pro m pti n g y o u t o enter a n a m e , th e L C D d is p la y will a p p ea r a s sh ow n b e l ow : Y o u c a n th e n u s e th e p r o ce d u r e s d escr ib ed b elo w to en ter up to 2 0 lette r s an d s p ecial c h ar a cters, n u m b er s o r s p aces .
Set t ing D oc um ent R es olut ion and C ont ras t 3-27 3 Note : On l y upp er c a se l e tt er s a r e a vai l abl e . T h e lett e r ap p ear s in t h e d is p lay . 2 T o e n ter a n o th er le tte r , lo c a te th e Nu m b e r k ey p ad b u tto n lab e l e d with th e le tte r y o u wa n t.
3-28 Sending a F ax K e yp a d Ch ar a ct e r A s s i gn m e nt s En te r in g N u mb e r s Y o u can en ter the teleph o n e n u m b er o f a r em o te f ax m ach i n e m an u all y b y u s in g th e Nu m b er k ey p a d . Th e n u mb er y o u p r es s ap p ear s i n t h e L C D di s pl a y.
Set t ing D oc um ent R es olut ion and C ont ras t 3-29 3 Y o u ca n a l s o u se O ne -T ou c h bu t t on s (i n cl ud i ng a G r ou p D i a l nu mb er ) or a two d i git Sp ee d Dia l n u m b er f o r e n ter in g tele p h on e n u m b er s. Y o u r m ac h in e w ill sen d th e sam e d o c u m e n t to m o r e th an o n e lo catio n .
3-30 Sending a F ax O t he r Fu nc t i ons Re d i a l T o redial t he la s t nu mb er ca ll ed : 1 Pr e s s th e Redia l b u tton . I f a d o cum en t i s l o ad ed in th e d o cu m en t t ray , th e m ac h ine au to m atic ally b eg in s to sen d .
Ot her F unc t ions 3-31 3 S ear ch ing fo r a N u m b er in M em or y T h er e ar e two w ay s t o s ear ch fo r a n u mb er in m em o r y . Y o u ca n eith er s ca n f r o m A to Z s e q u en tia lly , o r y ou ca n en te r t h e f ir st lette r o f th e nam e as s o cia t e d wit h th e n u m b er .
3-32 Sending a F ax 2 Pr e s s th e Up or Do w n b u tto n s to m o v e th r o u g h th e m e m o r y u n til yo u fi n d t h e n a me yo u w a nt . 3 W h e n th e n am e an d n u m b er y o u wa n t ap p e ar , p r es s th e S ta r t/ E n te r b u tto n to in it ia t e d ia lin g .
Ot her F unc t ions 3-33 3 F lash So m e sp ecial p h o n e s er v ice s r eq u ir e a s wi tch- h o o k s i g n al fo r p r o p er o p e r a tio n . For e x am p le , if y o u h a v e c all w a itin g, y o u ca n p u t a ca ll o n h o l d an d ta k e a sec o n d ca ll o n th e sam e lin e b y pre ss in g th e switch - h o ok b u tto n .
3-34 Sending a F ax P r i o r ity T r an sm issio n W h e n prio r ity tr a n s m is sio n is en ab le d , a h ig h p r io r ity d ocu m ent can b e tr an sm itte d ah ea d o f p r e v io u sly s c h ed u le d o p er a ti o n s.
Ot her F unc t ions 3-35 3 4 Th e di s p l a y p ro mp t s yo u t o e n t e r a na m e f or t he t r a nsm i s s i on. T o a ss ig n a n a m e to th e tr a n sm iss ion , enter it u sin g th e Number k ey p a d a n d pre ss t h e S ta rt/ E n ter b u tto n .
3-36 Sending a F ax Po lli ng W h a t is P o llin g ? Po lli n g is u sed wh en o n e f ax m ach in e r eq u est s an o th er to s en d a d o cu m en t.
Polling 3-37 3 4 Pr e s s th e S ta rt/ E n te r b utto n to c o n f ir m T X POL L . T h e d isp l a y pr om pt s you t o e nt e r a 4 - di g i t p ol l c o de . Note : T he p o l l cod e i s p r e set to 0 00 0 a t t he fa ct o r y . T hi s s e tti ng re pr es e nt s no po l l c o de .
3-38 Sending a F ax A d d in g D o cu m en t s T o th e Jo b t o b e P o ll ed I f yo u want to ad d d o cu m e n ts to th e o r ig i n a l d o c u m en ts waitin g in m e m o r y to b e p o lled , f ollo w th e pro ce d u r e b elow. 1 Pl ace t h e ad d itio n a l d o cu m e n ts f a ce d o w n in to the Au tom atic Do cu m en t Feeder .
Polling 3-39 3 3 Pr e s s 2 . T h e set u p in f o r m atio n f o r t h e la st en ter e d po llin g jo b i s d isp la y ed . I f y o u h a v e m o r e th an o n e p o llin g jo b wa itin g in m e m o r y, p r ess t h e UP b u tto n u n til t he s et u p in f orm atio n f o r th e jo b y o u w ish to c a n c e l is di s pl a ye d .
3-40 Sending a F ax PC Fa xi ng T h is sectio n p r o v id e s i nfo r m atio n an d in s tr u c tio n s f o r PC F a x in g f r o m a co m p u te r w o r k s tatio n c o n n e cte d to th e W o r k Cen tr e 4 8 0 cx.
PC F ax ing 3-41 3 S en din g F axes with L as er F AX L ite T h e step s p e r f o r m ed to f a x u s ing L a ser F AX L i te ar e v er y sim i la r to th e s t ep s p er f o r med to p r in t a d o cu m en t f ro m a wo r d p r o cess i n g ap p l icat i o n .
3-42 Sending a F ax 6 Af ter th e d o cu men t h as b een co n v erted to a f ax im ag e , th e Fax C o nv e r s io n d ia lo g will b e d isp la y ed .
PC F ax ing 3-43 3 9 ( O pt i o na l ) Y ou m a y add a C ov e r S he et a s t he f i rs t p a ge of yo ur fa x by eith er ty p in g th e f ile n a m e f o r th e c o v e r s h ee t in th e C o v er s.
3-44 Sending a F ax 13 T o f a x th e d o c u m e n t, clic k th e OK b u tto n . T h is will r e su lt in the jo b be i n g di s pl a y e d i n t h e All j o bs pe nd ing list in th e L aser F AX ap p lic a t ion .
PC F ax ing 3-45 3 F ax Co n ver sio n Dia log A dva n ced Fe at u r es Wh e n t he F a x C o nv e rs i on di a l o g i s di s pl a y ed , t h e r e i s a n A d v a nced > > b ut t o n t h at c a n be se l e c t e d w hi c h ma kes a v ai l ab l e s e ve r a l o t he r fe at ure s fo r th e f a x job .
3-46 Sending a F ax Co ve r S h e e t O p ti o n s T h e c o v er sh eet op tio n s o n th is p a g e ca n b e u sed to s e le c t a n ex istin g co v e r s h e et, o r cr eate a n ew s h eet. C ov e r Sh eet I n th is lo catio n , y o u can s ele ct a p r ev io u s ly cr eated an d save d co v e r shee t.
PC F ax ing 3-47 3 T h e S e nd O p t i on s B u tt o n Sele cting th e Send opt io ns b u tt on will c au s e th e f o llo win g dialo g to b e di s pl a ye d : S ub Add r es s A s ub add r e ss m ay b e u p to 2 0 d ig its lo n g a n d is so m etim e s u s e d to au to m ati call y r o ute th e o u tg o in g f ax to a s p ecific f ax m a ch in e.
3-48 Sending a F ax T h e Atta c h B u t to n T h e Atta c h bu tto n is u sed to atta c h d o c u m e n ts to th e c u r r e n t f a x jo b b y r e fe r enc i n g t h e f i l e na me o f t h e f a x do cum e nt . Us in g th e f e atu re s av ailab le u n d er th e At t a c h .
PC F ax ing 3-49 3 T o u s e th e Atta ch ... f eatu r e: 1 C lick o n th e Fa x b u tto n . 2 Sele c t th e f ile y o u wan t to a tt a c h a n d clic k o n OK . Y o u can s elect se ve r a l fa x e s a t o nc e by h ol d i n g do w n t he CT RL key a n d c l i c ki n g o n th e f a x e s th a t y o u wis h to attac h .
3-50 Sending a F ax T h e K e ep B u tt on Th e K eep.. . bu tto n w ill allow y o u to k ee p a c o p y o f th e f a x o n th e w o rk st a t i o n ha r d d i s k.
PC F ax ing 3-51 3 2 ( O p tio n a l) Se lec t At ta c h to exi s tin g fil e to a tta c h the f ax to th e e n d o f an ex is ti n g f ax d o cu m en t .
3-52 Sending a F ax Las er F A X A p pl i c at i on T oo l bar F eat ur es T h e f eatu r es of th e LaserF AX T o o lb ar are as f o l lo ws : T h e V i ew er Bu tto n T h is will lo ad th e L a s e .
PC F ax ing 3-53 3 T h e Go Bu tto n T h is will r e le ase th e s e le cte d f a x f r om h old o r f a ile d s ta t u s. I f a jo b is sh ow n a s p e n di n g, a re t r y m a y be sc h ed ul e d .
3-54 Sending a F ax T h e S end F ax B utt on T h is b utto n is u s ed to tr an sm it th e selec te d f ax d o c u m e n t o r th e d o c u m e n t ass o c ia t e d with th e f a x jo b .
PC F ax ing 3-55 3 T h e L ase r F AX P ho n eb o o k T h e L as erFax ap p licat i o n h as a p h o n eb o o k that c an b e u s ed to en ter u p to 2 0 en trie s . Th es e en tr ies can th e n b e sel ect ed f r o m th e p h o n eb o o k , o r can b e s p ecified b y u s in g a k ey n am e .
3-56 Sending a F ax Print the 480cx User Guide.
4-1 4 Chapter 4 Receiving a Fax Options for Receiving a Fax Using the W orkCentre 480cx Using the W orkCentre 480c x, yo u can rece ive a fax i n one of two ways: By allowi ng the W orkCentr e 480cx to answer , receive , and pr int all incoming f axes.
4-2 Rec eiving a Fax Reception Modes When used a s a St and Alon e f ax machine , you r mul t i- fun cti on machine has four re ception mode s as de scribed b elow: FA X The machine answers an incoming call and immediat ely goes into f ax rec ei ve mod e .
Recept ion Mode s 4-3 4 Determining the Recepti on Mode The curr ent re ception mode is displ ayed in t he bott om line of t he LCD display window . If you s eldom use th e fax l ine for p hone conver satio ns, set th e W orkCentre 480cx to ei ther F AX mode or TEL/F AX mode.
4-4 Rec eiving a Fax Receiving Automatically in F AX Mode 1 Press t he Recei ve button until the displ ay indica tes F AX. 2 When a fax c all comes i n, the ma chine ans wers on the second r ing and receiv es the fax aut omatical ly .
Recept ion Mode s 4-5 4 Note: T o c hange the nu mber of ri ngs before th e machine an swers a n incom ing call, see Sele ctable O ptions on page 1 -52. T o adj ust ringer v olume, pres s the Menu bu tton and the System S etup (0 4) button on the One-T ouch ke ypad.
4-6 Rec eiving a Fax Note: The charact ers * 9 * (star -nine-star) are preset at the fac tory as the default r emote recei ve start code for machin es opera ted with a t elephone connecte d to the EX T jack on the side of the WorkCentre. The a sterisks i n the code a re fixe d characters , but the nu mber can be changed.
Recept ion Mode s 4-7 4 Receiving a Fax When t he Machine is Out of Pa per Incoming f ax tr ansmission s are aut omaticall y stored in memory u nder t he followi ng conditi ons: The W orkCentre 480cx .
4-8 Rec eiving a Fax Distinctive Ring Pattern Detection (DRPD) Distinc ti ve Ring is a tel ephone compan y service which en ables the use of a single telep hone line to answer s everal di f ferent telephone numbers.
Polling 4 -9 4 Polling What i s Polling ? Polling means th at one fax machine requests another t o send a document. This is useful fo r sendi ng unatte nded faxes . The per son, who wants to receiv e the do cument, cal ls the mach ine holdi ng the o riginal and req uests the d ocument.
4-10 Rec eiving a Fax 4 Enter t he telepho ne number of the re mote machi ne. There a re sev eral methods av ailab le to do this: Direct entry of t he tel ephone number using th e numeri c keypad One-.
Polling 4-1 1 4 7 The displ ay ask s you to ent er a 4-di git poll code. 8 If the remote machi ne is secu red wit h a poll c ode, you mus t enter the correct code, and press t he Start/ Ente r butt on. Or If the remote machine is not secur ed with a p oll co d e, pres s the Star t/Ente r butto n to acc ept [0000] which repr esents n o code.
4-12 Rec eiving a Fax 11 The displ ay pro mpts for th e Inte rval T ime of the cont inuous polling. For exampl e, to se t your machi ne to pol l the r emote machi ne at 30- minute i ntervals , enter 0030. 12 T ype the interva l time for polli ng. 13 Press Enter .
PC Fax Reception 4-13 4 PC Fax Recep tion This sec tion pr ovides i nformat ion and instru ctions for re ceiving f axes direct ly to a computer wor kstatio n connec ted to th e W orkCentr e 480cx. Using thi s metho d, a fax is recei ved to the PC withou t printin g it.
4-14 Rec eiving a Fax Receiving Faxes Wi th the W orkCentre 480cx LaserF AX Lite can be configur ed to rec eive f axes dire ctly to a computer workstat ion, rat her than ha ving t hem print on the W orkCentre 480 cx. T o do this, per form the fo llowin g steps: 1 In the Xe rox W orkCentr e 480cxF A X program grou p, select LaserF AX Lite Conf ig.
PC Fax Reception 4-15 4 3 On this di alog, sel ect the Receive Faxes to PC checkb ox. 4 Select OK . When a fa x is recei ved, an ent ry for th e recei ved fax wil l be displa yed in t he Received faxe s list.
4-16 Rec eiving a Fax Note: When Las erF A X Lite is running i t is not po ssible to print o r scan using the WorkCentre 480 cx if Receiv e faxes to P C is select ed.
5-1 5 Chapter 5 Printing Printing a Document This proc edure descri bes the ge neral steps re quire d for p rinting f rom various W indows applicat ions. T he exact s teps for p rinting a document may vary de pending on the appl ication progra m you are usi ng.
5-2 Prin ting 4 Choose Pri nt or Print Set up fro m the File menu. Make sure the Xerox W orkCentre 48 0cx is sel ected as your def ault pri nter . Click on the Prop ertie s or Setup b utton if you want to mak e any ad justments that are appr opria te for pr inti ng your d ocument.
Printer Setti ngs 5-3 5 Windows 95/ 98 and 3.x Printer Settings Y ou can acces s printe r sett ings by us ing any of these me thods: Select the Print or Print Set up command from wi thin any W indows applica tion. This method wi ll provi de access to the Pap er , Document/ Quality , and Advan ced tab s.
5-4 Prin ting When you see the Pri nter pr operties di splaye d, you can th en review a nd chang e whateve r sett ings ar e need ed for your pri nt job. If access ed t hrough the Pr inte rs fol der , the P rinte r prop ertie s consis ts of six tabs: General tab - f or viewin g and changi ng gener al W indows 95 printe r informat ion.
Printer Setti ngs 5-5 5 Page T ab Note: If this tab is acces sed through the Prin ters folder , any chan ges made to s ettings will become th e default sett ings for the printer .
5-6 Prin ting Media Sour ce Click on o ne of the t wo radi o buttons to sel ect eit her Automa tic Fee der or Manual Feeder for yo ur paper s ource. Y ou can al so sel ect a pap er source by placi ng the cursor ove r the requir ed paper b in on t he prin ter i mage.
Printer Setti ngs 5-7 5 The m e dia si ze op tions are: Letter 8.5 x 1 1 in. (also Coated, Glossy , Letter T ransparenc y/ Film, Iron On, Greeti ng card) Envelope No. 9 (3 7/8 x 8 7/8 in.) A4 210 x 297 mm. ( also Coated, Glo ssy , Transp arenc y/Fil m , Iron On, Greeting card) Envelope No.
5-8 Prin ting Main T ab Note: If this tab is acces sed through the Prin ters folder , any chan ges made to s ettings will become th e default sett ings for the printer .
Printer Setti ngs 5-9 5 Print Docume nt As When you sel ect a document typ e, other settin gs in the print er driver automa ticall y change to accommodat e that doc ument type.
5-10 Printi ng Media T ype When you choos e a medi a type, the Pr int Q ualit y selecti on chang es auto matical ly to provide t he best prin t qualit y .
Printer Setti ngs 5-11 5 Print Q uality Click on t he ra dio but ton to sel ect t he desi red Prin t Quali ty for you r document: Defaults Click th is but ton to resto re defaul t setti ngs on a ll av ailable tabs. About Click th e About button f or the printer software version nu mber and copyrig ht informa tion.
5-12 Printi ng Advanced T ab Note: If this tab is acces sed through the Prin ters folder , any chan ges made to s ettings will become th e default sett ings for the printer .
Printer Setti ngs 5-13 5 Halfto ne Halfton e is an ar ray in which dots a re place d to si mulate col ors and sha des of gra y . Use the Halft one s etti ngs to im prove the a ppeara nce of pict ures and graphic s. A Half tone is chosen automatic ally when y ou choos e a document type fr om the Main ta b.
5-14 Printi ng Imag e Generall y , defa ult set tings at 0% produce the be st image qua lity . However , you can ch ange th ese sett ings t o produce s pecial ef fects. T o increase an Image setting, move th e slide r contr ol to th e right ; to decrease a sett ing, move th e slid er contr ol to t he left .
Printer Setti ngs 5-15 5 Windows NT 4. 0 Printer Settings The W indows NT 4.0 pri nter dri vers cont ain many of the same feature s as the pri nter dri vers for W indows 3.1 and W indows 95/98. However , the names of t he tabs an d some of the feat ures a re dif ferent .
5-16 Printi ng Page Se tup T ab The Page Se tup ta b allows you to spe cify paper size, pap er sour ce, number of copie s, page orientat ion, and co lor ap pearance.
Printer Setti ngs 5-17 5 Advanc ed T a b The Ad vanc ed t ab is a ma in contr ol c ent er f or choos ing mos t of t he s ett i ngs which gove rn the appe aranc e and print ing of you r documen t. The main win dow shows a tree of o ptions wit h an ic on to the left of e ach main cate gory .
5-18 Printi ng When click ed on, ea ch option opens a s econd window b elow the f irst one, of feri ng additi onal opt ions. Note: When Pap er Siz e is selec ted, the se cond w indow whic h opens include s the Custom Paper Size button . The defau lt sett ings ap pear in bl ue text, e nclos ed in brac kets.
Printer Setti ngs 5-19 5 Cartridges T ab The Cartr idges ta b provides you with options f or cha nging, clea ning, and aligni ng prin t cartr idges a nd for pri ntin g test pages. Change Left Cartrid ge This fe ature ena b l es you to in sta ll a Col or print ca rt ridge i n t he lef t pos itio n of the print cart ri dge ca rrier.
5-20 Printi ng Change Right Cartrid ge This fea ture enab les you to insta ll a Blac k or Photo c artri dge in th e right posit ion o f the pr int ca rtri dg e car rier . Align Cart ridges Use th e Ali gn Cart ridge featu re to b egin the ve rtical , hor izont al, an d bidire ctiona l alignme nt of t he pri ntheads.
The Xerox WorkCentre Co ntrol Progra m 5-21 5 The Xerox W orkCentre Control Program In add ition to the pri nter d river , the pri nter so ftware also in cludes the Xer ox Control Program. Th e W orkCentre Cont rol Progr am conta ins setu p options that de fine the operation of your machine.
5-22 Printi ng In Wi ndows 3. x 1 From the Pr ogram Manage r at s ystem star tup, ope n the Xerox W orkCentr e 480cx gr oup. 2 Double -click o n the Xero x W orkCentr e 480cx Contro l Pro gram icon. 3 The Xerox W orkCentre 480cx Contr ol Progra m on LP T1 window opens.
The Xerox WorkCentre Co ntrol Progra m 5-23 5 The Statu s tab inc ludes the se butt ons: Cancel Pr int Pause Print T est Page The infor mation area dis plays wh ich job is printin g, which p age and copy , the ti me, and any alert mes sages. Using the Op tions T a b This tab allows you to spec ify the Co ntrol Program set up opti ons.
5-24 Printi ng Close Status at End of Job - Selec t Close Status at End Job to cl ose the Cont rol Pro gram wh en the jo b is fin ished printi ng. Sound Effec ts Enabled - Select S ound Effects Enable d to t u rn on t he sound ef fects that ac company pri nter soft ware mes sages.
The Xerox WorkCentre Co ntrol Progra m 5-25 5 Using the Car tridges T ab This tab allows you to vie w the le vel of in k in th e cartri dges and t o choose cartri dge opt ions. The cart ridge opt ions: Insta ll Bl ack Ca rtrid ge - Clic k Ins ta ll Bla ck Cart ri dge to insta ll a Black (P/ N 8R7881) print car tridge i n the printer .
5-26 Printi ng Insta ll Co lor Ca rtrid ge - Clic k Ins ta ll Col o r Cart rid ge to install a Color (P/ N 8R7880) print car tridge i n the pri nter . Choosing this option moves the pr in t cart ridge ca rrier t o the l o ad pos it ion an d disp lays th e Change Colo r Cartri dge dia log box.
The Xerox WorkCentre Co ntrol Progra m 5-27 5 Using the DOS Print ing t ab Use th e DOS Pr intin g tab to cha nge pri nt sett ings fo r DOS ap plica tions that run fro m the DOS prompt i n Microsoft W indows. Select the des ired opti ons in th e Print Qua lity , Paper , and Font Se ttings.
5-28 Printi ng T ext Scale Mode - Click T ext Scale Mo de to t urn tex t s calin g on or of f . T ext Scale Mode a f fects t he vertic al line spacin g of your pr int j ob. For example, f or a 216 x 279 mm (8.5 x 1 1 in.) page wit h a 13 mm (1/2 in.) bottom ma r gin, Of f print s 63 lines p er p age; On prin ts 6 6 lines per pag e.
The Xerox WorkCentre Co ntrol Progra m 5-29 5 Using the Abo ut T ab The About t ab gives t he Soft ware vers ion number and Copyri ght info rmatio n for the Control Program .
5-30 Printi ng Print the 480cx User Guide.
6-1 6 Chapter 6 Scanning Overview The W orkCentre 480cx TW AIN Sc anner Prog ram is a n image-sc anning program t hat oper ates u nder vari ous image- editing and OCR appl icatio ns. The W orkCentre 480cx TW AIN Sc anner Prog ram incl udes dri vers which may be used wi th any TW AIN-complia nt application s oftware.
6-2 Sca nning The WorkCentre 480cx TW AIN Scanner Program The W orkCentre 480cx TW AIN Sc anner Prog ram prov ides an impr essive array of scanning controls and pre viewing opt ions: Monitor r enderi .
Overv iew 6-3 6 W ith thi s array of image pre viewing and scan ning function s, you can see the result s of the c hanges you made to an image, be fore you s ave the images you crea te. Note: Y our WorkCen tre 480c x can s can in bl ack/whit e, graysc ale, and colo r .
6-4 Sca nning T o star t the WorkCentr e 480cx TW AI N Scanne r applic ation: Note: T o s tart the WorkCen tre 480cx TWAIN Scan ner applic ation from T ext Bridge P ro, ref er to Starti ng the Work Centre 480cx TW AIN Sca nner Applic ation from T extBridg e Pro below .
Overv iew 6-5 6 8 Adjust t he scan opt ions a s desired before i nitiati ng the final sc an. 9 Reload th e documen t back int o the Automat ic Docume nt Feeder . 10 Click th e Scan but ton. 11 The document is scann ed by th e W orkCentre 480 cx and the u pdated image is displ ayed in the TW AIN comp liant ap plicati on.
6-6 Sca nning 6 Adjust t he scan opt ions a s desired before i nitiati ng the final sc an. 7 Reload th e documen t back int o the Automat ic Docume nt Feeder . 8 Click th e Scan but ton. 9 The document is scann ed by th e W orkCentre 480 cx and the u pdated image is displ ayed in T extBridg e Pro.
Overv iew 6-7 6 The WorkCentre 480 cx TWAIN Scanner Window The 480cx TW AIN Scanner W indow i s used to view and modify t he scanned i mage. Usi ng the features of this window , various i mage process ing opt ions can be applied t o the sca nned imag e.
6-8 Sca nning WorkCentre 480cx TWAIN Scanner Help Y ou can refe r to the W orkCentre 4 80cx TW AIN Scanner ap plicati on on-lin e help for assista nce. T o access on- line help , move the cur sor over the f eature of the wi ndow that he lp is desired for .
Overv iew 6-9 6 Scanner Control T abs Y ou can adjust the sett ings for the doc ument or pho tograph t o be sca nned prior t o capturi ng the im age using t he featu res of th e Scanne r Control T abs. Each of the se tab s is de scrib ed in detail in the follo wing se ction s of th is User Guide: The Basic T ab see page 6-10.
6-10 Scan ning The Basic T ab The feat ures o f the Basi c T ab are descri bed in thi s secti on. All of t he featur es of thi s tab are availabl e when the I mage typ e select ion is T rue Color , 256 Colors, or Gr ay 256 Scale s.
Overvi ew 6-11 6 T rue Color , RGB In thi s s ca n mode , your sc anne r cap tur es 24 bits of co lor i mage i nfo rmation for ever y dot ( pixel) i n your res ulting s canned im age. The refore ov er 16 million colors ar e poss ible. RGB simply st ands for Re d-Gree n-Blue; t hese being the add itive pr imary colors.
6-12 Scan ning Gray 25 6 Scal es Images sca nned in Gray 256 Scales mode are scan ned in 256 shades of gr ay . If high quality c opies of p hotogr aphs or ot her conti nuous tone o rigin als are desire d, Gray 25 6 Shades mode i s the best choi ce.
Overvi ew 6-13 6 Line art B/ W Lineart B/W mode is gen erall y the best choice f or pri nted text or pen-a nd- ink drawi ngs. Like the Hal fton e B/W imag e type, t his imag e type def ines the sta te of each pixel in the ima ge wi th one bit that is eithe r o n or o f f.
6-14 Scan ning Resolution The r esoluti on set ting d e termin es the am ount o f info rmatio n the s c anner will ca pture in a scanne d image. Print the 480cx User Guide.
Overvi ew 6-15 6 Resoluti on is measured in dpi (d ots per i nch). The higher t he resolut ion i s, the fi ner the image de tail an d the bi gger th e image file si ze is . Increas ing the re solut io n wil l r esult i n corr e spondi ng inc rease s in imag e deta il and image file si ze.
6-16 Scan ning Reduce/ Enlarge This feat ure allows an image to be aut omatical ly enlar ged or reduced as it is scanned. The defa ult scal ing fa ctor is 100%.
Overvi ew 6-17 6 Fixed sca ling o ptions ar e displa yed as p ercentage s of reduc tion or enlar gement. Image width a nd heig ht are sc aled propo rtion ally when f ixed scalin g fact ors ar e used. T o sca le to a size ot her tha n the fix ed siz es, selec t the Custom opt ion in the Scaling menu.
6-18 Scan ning Note: Y ou can also ch ange Heigh t and Widt h values by di rectly ad justing the se lection fra me. Note: Output im age file size is pr oportional to both Hei ght and Wi dth. If both H eight and Wi dth value s are doubl ed, then the image area a nd image fil e size wil l increase fo ur-fold.
Overvi ew 6-19 6 Besides a defau lt se tting of No Descre en, the Descre en select or pro vides three g rades o f desc reen pr eprocess ing as descri bed below .
6-20 Scan ning Save d Sett i ngs Saved Set tings all ow the u ser to sa ve a custo m scan con figurat ion. Saved set tings are used wh en the user wants to scan wit h a speci fic set o f parame te rs on a re gul ar bas is.
Overvi ew 6-21 6 The Image Qua lity T ab The feat ures o f the Image Quality t ab are des cribed be low . All of the featur es of thi s tab are avail able when t he T rue Color RGB, 25 6 Color s, and Gray 256 Sc ales s electio ns are made for Image T ype.
6-22 Scan ning Color C hannel The Color Ch annel r adio butt ons are us ed to s pecify t he color c hannel in which to c hange t he Highlig ht, Shad ow and Midtone values.
Overvi ew 6-23 6 Highligh t This cont rol c hanges the highlight ing of th e enti re image. I t sets t he value that t he scanner and/or your image proces sing soft ware us es for th e white refere nce. In creas ing the highligh t valu e darke ns the li ght ar eas of you r image.
6-24 Scan ning Shad ow The S hado w valu e repr esent s the d arkes t valu e in an im age . All pi xe ls below thi s point will be re ndered as pure black . If you subsequent ly broaden the shad ow points on the Lev el Adjus tment grap h, the pixe ls will b e re- mapped with in the new range t hus allowi ng you t o see more de tail in the image.
Overvi ew 6-25 6 Ordinari ly , good result s can be obt ained fr om your mach ine by lea ving the slider at its d efault v alue of 1.50 for Gr ay and 1. 30 for Red, Gr een, and Blue. Y ou may select the Reset Set ti ngs fro m the Set ti ngs menu to ge t th e defaul t value.
6-26 Scan ning Level Adjus tment The Level Adjustme nt dialog box shows the dist ribution of bright ness levels in your ima ge. T o adjust the hist ogram plot, drag th e triang les locat ed be low th e hori z ontal bar to the de sired value s. The left (b lack) triang le changes the sh adow levels .
Overvi ew 6-27 6 The Mid tone poin t repre sents the Gamma settin g for your part icular screen. On the his togram, the Sha dow and Highli ght scal es are di vided i nto 255 units. Ther efore , all p ixels in the or igina l that a re dar ker th an th e curr ent sh adow point ar e now compl etely blac k in th e enhanc ed image.
6-28 Scan ning Master , Red, Gr een, Bl ue Chan nel W it h color sc anning s elected , you may se lect a co lor ch annel via the color buttons . This will allow y ou to adjus t the hig hlight, s hadow , and midtone for eac h color in the Red ,Green , a nd Blue spec trum.
Overvi ew 6-29 6 The ef fect o f the Hist ogram plot changes in the His togra m dialog box ma y be rest ricted t o a si ngle color channel b y sele cting the Red, Gree n, or Blue chann el button s. Changes may be ap plied to all t hree c olor ch annels by select in g the Mast er but ton.
6-30 Scan ning Operation S ummary: 1 Select the Advan ced... butt on on the Image Quali ty tab. Thi s will display the Lev el Adjustme nt windo w . 2 On the his togram, use the mouse key to click on t he Bla ck, Gray , or White tri angles to make c hanges to the Sha dow , Midtone , and Highlight respect ivel y .
Overvi ew 6-31 6 To n a l M a p If you s elect th e T onal Map tab, the foll owing will b e display ed. The T onal Map is yet anot her way t o adj ust Highl ig ht, Midtone, or Shadow levels in your ima ges. When y ou open t he To n a l M a p dialog box, a ton al map consis ting o f a diagon ally str aight li ne appe ars.
6-32 Scan ning The sh ape and sla nt of t he tonal map repr esent brightne ss lev el rat ios between t he input o f the o riginal image and t he outpu t image data. By clicki ng on the t onal map line, a han d-shap ed cursor will appea r which can be dragge d to ch ange the sh ape of the tonal map line.
Overvi ew 6-33 6 If the cur ve is changed into a conc ave shape below the or iginal diagon al, the enhanced image wil l be dark er tha n the ori ginal. Operation: 1 Click on t he To n a l M a p icon in the Pr eview window or the To n a l M a p tab in the Enhancement dia log box.
6-34 Scan ning b) Or , click on the Rese t but to n to re tu rn th e To n a l M a p to the default diago nal as in the or iginal . c) Click the Sav e button to sa ve t he change s as a cus tomized set ting. A Save As dia log box will appea r upon sel ection of this button.
Overvi ew 6-35 6 In the above example, t he Green cur ve has bee n dragged to a convex sha pe. This act ion re sults in a bright er green i n Sample 1. The Filters T ab The feat ures o f the Filter s T ab are descr ibed belo w , and are use d to apply various visual modi ficati ons to the scanne d image.
6-36 Scan ning Filter Filter is typi cally useful fo r high-co ntras t images whi ch soften or sha rpen edges and boundar ies of an image. No Filter This is the def ault fi lter opt ion. No fil tering wi ll take place when u sing t his option. Sharpen This sel ection e mphasize s the edge s of an image.
Overvi ew 6-37 6 Blur This sel ecti on softens the i mage by smoo thing o ut any s harp t ransiti ons in inten sity b e tween tw o ad ja cent p ixels. Blur Mor e This option f urthe r soft en s the image b y perf o rming t he sam e functi on as the Blur option, but to a g reater e xtent.
6-38 Scan ning Rotate Imag e This sel ection pr ovides the abil ity to r otate an i mage. The rotat ion mecha nism ro ta tes an image in 90º or 180º incr emen ts .
Overvi ew 6-39 6 Flip Image This sel ection pr ovides the abil ity to f lip an imag e. The f lipping mechanism f lips an i mage abou t the hori zonta l or vert ical axi s. Invert Image This fun ction in verts all the tone val ues, pr oviding a photograp hic ne gative of the o riginal.
6-40 Scan ning Preview Window After adj us ti ng th e sett ing s in the Scanner Contr ol windo w , choose any one of the t ools in t he Prev iew W indow to furt her enhanc e the im age. The followi ng is deta iled informati on about t he tools a vaila ble in th e Preview W indo w .
Overvi ew 6-41 6 Image Control T ools The Image Con trol T ools are used t o control the i mage displa yed in t he Preview W indow . The function s of th ese tools are descr ibed b elow .
6-42 Scan ning 4 T o move the sele ction frame to a d iff erent ar ea of the image wi thout changing its s ize or sha pe, place the cursor within t he sel ection f rame and drag it to the desir ed locat ion. 5 T o create an e ntirely new sel ection fr ame, pla ce the cur sor outsi de the existi ng select ion fr ame and dra g diagonal ly .
Overvi ew 6-43 6 3 Zoom in ( magnify an area) by positi oning the cursor on a n area of intere st in the previ ew area and clicking the l eft mouse bu tton. The preview a rea will be doubl ed in siz e. Click ag ain and the area will again be enlar ged by a factor of 100%.
6-44 Scan ning Width and Hei ght Ind icators The W idth and Hei ght indic ators wil l displa y the wi dth and hei ght of the frame def ined with the fr ame tool. File Size Indica tor The fil e size in dicat or will di splay the file si ze tha t will r esult fo r the scanned i mage def ined with the Fra me tool.
7-1 7 Chapter 7 T roubleshooting This sec tion de scribes T roubleshoot ing for t he fol lowing are as: Clearin g Jams LCD Display E rror Mes sages Fax Probl ems Printer Problem s Print Qua lity Proble ms Refer t o the speci fic s ubsectio n for a des cripti on of th e problem an d asso ciated so lutio ns.
7-2 Tro uble shoot ing Clearing Jams Document Jams Whil e Sending a Fax If a documen t jams whil e you are sendin g it, DOCUMENT JAM appea rs in the di splay . CAUTION: Do not pull the docu ment out of t he slot or y ou may dama ge your ma chine . 1 Open the c ontrol pa nel by p ulling l ightly on t he Control Panel cover .
Cle aring Ja ms 7-3 7 Paper Jams While the Machine is Printi ng By careful ly sel ec ti ng paper typ e and loa di ng them pro per ly , you should be able to avoid mos t paper j ams. If pape r jams occu r , an error mess age appears in the di spla y . Follow th e ste ps b elow to clea r j am.
7-4 Tro uble shoot ing 4 Adjust t he paper gu ide to match t he width of the paper . Print the 480cx User Guide.
Cle aring Ja ms 7-5 7 If Paper is Jam med in th e Prin ter O utpu t Are a If the pape r jams as it exit s to t he prin ter ex it t ray , P AP ER JA M wi ll app ear on the di sp lay . Remove the jammed pap er by pu llin g gentl y on t he paper as show n in th e diagr am be low .
7-6 Tro uble shoot ing If Paper is Jam med Insid e the Mach ine 1 Open the Con trol Pane l cover (1) and t he Cartri dge Compar tment cover (2 ). 2 Careful ly remove t he jammed pape r as sh own in the di agram belo w . 3 Clos e t he Co n trol P an el cove r and t he Cart ridge Compar tment c over .
Cle aring Ja ms 7-7 7 T ips fo r A voidin g P ape r Ja ms By caref ully sele cting pr int mat erials and l oading them proper ly , you should be able to avoi d most paper jams. If j ams do occur , follow the steps outlin ed in Cl ear ing Ja ms on page 7-2.
7-8 Tro uble shoot ing LCD Display Error Messages LCD Display Meaning Solu tion CAR TRIDGE MISMA TC H The print cartridge is not correctly installed in the machine Following the procedure in In s tall i ng Ink Cartr idges on page 1- 1 1, rem ove and re- install the p r int cartridge.
LCD Display Error Message s 7-9 7 INCOMP A TIBLE • Remote m achine did not have the requested feature, such as Polling. • The r emote mach ine has insufficient memory to comp lete the operation you are attempting. Confirm the features of the remote party’ s machine.
7-10 T roubl eshoo ting LOAD DOCUM ENT Y ou have attem p ted to set up a send in g operation wit h out loading a docu ment. Load a documen t and try again. MEMOR Y FULL! The machine’ s memory is full. • Delete unnecessary documents. • Retransmit after more memo ry becomes available.
LCD Display Error Mes sages 7-11 7 NO P APER The paper feed tray is empty . The message is also displayed if paper narrower t han A4, Letter , o r Legal is loaded to print a PC file. The file can be pr inted regardless of the message. If the machine ru ns out of pape r while printi ng a fax, it will restart print ing when mo re paper is loaded.
7-12 T roubl eshoo ting Fax Problems Symptom Soluti on The machine is not working, there is no display , and the buttons are not working . • Unplug the power cord and plug it in. • Check for power at the outlet. There is no dial tone. • C heck that the telephone line cor d is connected pr operly .
Fax Pr oblems 7-13 7 The machine cannot receive faxes manually . Ensure t hat you are hangin g up the hands et befor e you pr ess the Sta rt butt on. NOTE: This applies on ly to Xerox W orkC entre 480cx models equ ipped with a teleph one connected to the EXT jack on the bottom of the machine.
7-14 T roubl eshoo ting Spots or lines appear on received faxes. • Check to see if the phone line is noisy . • Check the print head in y our machine by making a copy . • Check the transmitting mach ine for a dirty scan glass. The machine dials a number, but fails to make a connection with ano ther machine.
Printer Probl ems 7-15 7 Printer Problems Symptom Cause and Sol ution The pri nter does not p rint. • The PC cable is not connected properly . • The PC cable is defective.
7-16 T roubl eshoo ting Half of the printe d p age is blank. • The page l ayout is too com plex. Simp li fy the page layout, and remove any unnecessar y graphics from the document. • The page orientat ion set ting may b e incorrect. Change the pag e orientation in the Pri n t Se tup dia log bo x.
Printer Probl ems 7-17 7 The paper co nstantly jams. • There is too much pap er in the Automatic Paper Feeder (APF). Remove some of the paper from t he APF . If printing on to transparencies, or labels, insert th em o ne at a time in the Manual Paper Feeder .
7-18 T roubl eshoo ting Print Quality Problems Symptom Cause and Solut ion Light or b lurre d characters. • Y ou may be us ing Quick Print 6 00 dpi pr int quality or Normal 600 dpi mod e. T ry u sing High 12 00 dpi p rint qual ity . • The prin t cartridg e may be r unnin g out of ink.
Print Quali ty Problems 7 -19 7 Characters with white lines • The print cartridge may be run ni ng out of ink. Replace the print car tridge. The Status monitor shows the amou n t of ink left in the cartridge. • Remove and reinstall the print cartridg e.
7-20 T roubl eshoo ting Printed color d oes not match screen colo rs. • The color p ri nt cartridge h as run out of one or more inks. Install a new cartridge. See page 3. 30. • The print head may need cleaning . See Print Cart ridg e Nozz le T est on page 8-7.
Print Quali ty Problems 7 -21 7 Printer seems to be printing, but n o characters are printing. Check the print cartridge. T ape ma y be covering the ink n ozzles of the print cartridg e. The print cartridg e may be out of ink. Replace with a new one. See Replacing the Print Cartrid ge on page 8-1 7.
7-22 T roubl eshoo ting Paper Feeding Problems Symptom Cause and Solut ion Paper is jammed du ring prin ting. Clear th e paper jam. See Paper Jams While the Machine is Printing on page 7- 3. Paper sticks together . • Ens ure there is not too much paper in the Automatic Paper Feeder (APF).
Pape r Feeding Pr oblems 7 -23 7 Paper skews or buckles • Ensure there is no t to o much paper in the APF . Depending on t he thickness of you r paper , the APF can hold up to 100 sheets of pape r . • Make sure the paper guide do es not cause the paper to bow in the APF .
7-24 T roubl eshoo ting Scanning Prob lems Symptom Cause and Solut ion Y ou cannot scan a document into memory . • Make sure you load the docu ment to be scanned in the document tray . • There may not be enough avai lab l e memory to hold the document you want to scan.
Scanni ng Probl ems 7-25 7 The following message appears on the com puter screen: Ther e is no document or the document is loaded impr operly . Insert the document p r operly and try again. Insert the docume nt proper ly and pus h it d own until the machin e g rips the document.
7-26 T roubl eshoo ting Print the 480cx User Guide.
8-1 8 Chapter 8 Maintenance Clearing Memory Y ou can selec tively c lear inf ormati on stored in your mach ine’ s memory . 1 Press Menu , t hen press Memo ry Clear on the One- T ouch keypad. MEMO R Y CLEA R ITEM (1 -4) ap pears br iefly o n the disp lay follo wed by the l ist shown be low .
8-2 Mai ntenan ce 2 Highligh t the me mory items yo u want to cl ear by pressing the UP or DOWN button repe atedly un til t he item to be cle ared is b linking.
Clean ing the Doc ument Sc anner 8-3 8 3 Disasse mble the white rol ler as f ollows: a) Both ends of the white rol ler have p lastic b ushings that ar e used to secur e the r oller in the mac hine . P u ll the two bus hings s light ly inwa rd (A). b) Rota te the bushi ngs u n til the y reac h a ver tical posit ion (B ).
8-4 Mai ntenan ce 4 W ipe the ro ller sur face with a soft cl oth da mpened with wat er . 5 Using a co tton s wab or a sof t dry clot h, clean t he ADF rub ber pad.
Clean ing the Doc ument Sc anner 8-5 8 6 Carefully wi pe the sc anning gla ss with a SOF T , DR Y CLOTH. If the glass is very dirt y , first w ipe it with a sligh tly dampe ned clot h, the n with a dry cl oth. Be v ery caref ul not to scrat ch the gl ass sur face.
8-6 Mai ntenan ce 7 Replace t he rolle r by perf orming s teps one an d two in reverse o rder . 8 Close th e contr ol panel firmly until it clicks into p lace.
Managin g the Print Cartridge s 8-7 8 Managing the Print Cartridges T ips for y our p rint c artrid ges T o get the maximum be nefit f rom your pri nt cartr idges : Do not remov e a pri nt cartr idge fro m its pa ckaging unt il yo u are read y to ins tall it .
8-8 Mai ntenan ce Cleaning the Print Heads T o cl ean the print h ead u sing your Xerox Work Centre The Clean He ad procedur e cle ans the pr int nozzl es and remo ves a ny deposit s that may i mpair p rinting functions . T o run the Cl ean Head Procedure: 1 Press t he Me nu b utton, then p ress the Main tenance b utton o n the one- touch k eypa d.
Managin g the Print Cartridge s 8-9 8 4 Click th e Cart ridges tab, then clic k the Cl ean Print Noz zles button.Th e prin ter feeds a sheet o f paper and print s the nozz le test patter n.
8-10 Ma intena nce Examine the tes t pa tt er n. The e xampl e bel ow shows a t est pat te rn o f al l nozzles funct ioning correct ly on t he colo r and blac k print cartri dges. Compare t he dia gonal same- co lor l in es at t he top an d bo ttom of t he te st patter n.
Managin g the Print Cartridges 8-11 8 5 If pri nt qualit y does not improve , remove and r einstal l the print cartri dge. Repeat the no zzle tes t. 6 If the line is still b roken , wi pe the no zzle s and c ontac ts. Re fer to W iping th e Print Cart ridge Nozzles an d Contacts on pa ge 8-1 1.
8-12 Ma intena nce 3 Allow the copper-co lored area to dr y , then reinsta ll the pr int c artridge and repe at the nozzle test. If the line i s still broke n, clean t he prin t cartr idge ca rrier c ontact s in your machi ne Cleaning the Cartri dge Carr ier Contac ts on page 8-12.
Managin g the Print Cartridges 8-13 8 2 Unplug the power cord from the elec trical outlet or the r ear of th e machine. Print the 480cx User Guide.
8-14 Ma intena nce 3 Remove t he Print Ca rtridge s. Print the 480cx User Guide.
Managin g the Print Cartridges 8-15 8 4 Use a CLEAN, LINT FREE, DR Y CLOTH to clean the print car tridge carrie r cont acts ins ide th e prin ter . 5 Close th e Contro l Panel an d the Cartr idge Co mpartment Cover .
8-16 Ma intena nce 6 Plug the power cord i n. 7 Open the control pa nel and the ca rtridge compartment co ver . Inst all the print c artr idge. Print the 480cx User Guide.
Managin g the Print Cartridges 8-17 8 Replacing the Print Cartr idge The print cart ridge in cludes the i nk supply an d the pr int h ead. Each time you repl ace th e print c artridge , you are r eplacing the pri nt head a s well. When you noti ce the pr int becomes light or BLACK INK LOW appears i n the dis play , replace you r cartri dge.
8-18 Ma intena nce 6 The LCD displ ays CAR TRIDGE CHANGED? NO. Sel ect the de sired action item using the Up or Down ar row . 7 Press Start/En ter . 8 Select the re placed cartri dge typ e using the Up or Down arro w . If the replac ed cartri dge is a u sed car tridge, selec t: OLD COLOR, OLD BLACK, or OLD PHOT O.
Managin g the Print Cartridges 8-19 8 Cartridge Align ment Y ou should print th e cart ridge alignment test if verti cal lin es or c harac ters appear c rooked. The cartr idge ali gnment test will st raighten the ver tical lines. T o al ign th e cartri dge fr om your PC: 1 Open the Xer ox W orkCentr e 480cx Control Progr am on LP T1.
8-20 Ma intena nce Examine t he test pr int . If the v er ti cal l in es are s tr ai ght , no a d ju stme nt is needed. I f the line s are not st raigh t, sel ect t he number in whi ch the lines appear t he strai ghtest a nd cli ck OK.
Managin g the Print Cartridges 8-21 8 4 Using the Number K e ypad, en ter the n umber of the line which ap pears the st raigh test fr om pa ttern A. 5 Press t he Sta rt/En ter b utton to c onfir m your select ion. The LCD p anel updates and the set up scr een for t he Ali gnment B test pattern is display ed.
8-22 Ma intena nce ADF Rubber Retard Pad Replacemen t After ab out one year of op eration, your reta rd pad wi ll become wor n and may impair the p erformance of the d ocument f eeder . Follow this pr ocedure to repl ace the pa d: 1 Open the do cument feed er cove r .
9-1 9 Appendix Specifications Applicable lin e Public Switch e d T el e ph one Network (PS TN ) or behi nd P ABX (FCC Part 68 2- wire compliant) Compatibi lity ITU Group 3 Fax Data coding MH/MR/MMR (ITU-T-T4) Modem speed 14400/ 12000 /9600/ 7200/48 00/2400 bps T ra nsmission s peed Approx.
9-2 Ap pendix Color Ink Cartridge Y ield About 24 0 Sheets ( 15% Patte rn, A4) Source documen t output tray 30 shee ts (20 lb or 75 g/m 2 ) LCD 16 characters x 2 lines Dimension (W x D x H) 438 x 360 x 192 mm W eight 14.
FCC Regulati ons 9-3 9 FCC Regulations Send Header equirements Federal communica tions co mmission (FCC) r egulatio ns req uire al l persons within t he Unit ed States who send any me ssage v ia a facs imile ma chine to include an identi fying message in the tr ansmissio n.
9-4 Ap pendix This eq uipment compli es with Part 68 of the FCC rules . On the re ar of this equipment is a labe l tha t contain s, among other info rmation, t he FCC regist ration n umber and Ringer E quivalenc e Number (REN). I f req uested, provide this inf ormation t o your tel ephone company .
FCC Regulati ons 9-5 9 If you find the tele phon e line is damaged or th e tel ephone company no tifi es you that your machine i s causi ng damage , disconn ect t he machine from the telepho ne line an d call fo r ser vice. Do not reconn ect the mac hine unt il necessa ry rep airs are made.
9-6 Ap pendix Radio Frequency Em issions This equi pment has be en tes ted and fo und to comply with t he limits for a Class B di gital de vice, p ursuant t o Part 15 of the FCC Rules . These limits are desi gned t o provide r easona ble prot ectio n again st harmfu l inte rfere nce in a re sidentia l insta llation.
FCC Regulati ons 9-7 9 Canadian Certification Noti ce: Th e I ndus try Ca nada Labe l o n the mach in e iden tifie s certi fied equipment . This c ertificat ion mean s that t he equipment meets cert ain teleco mmunicati ons netw orks prot ective, o peration al and s afety requir ements.
9-8 Ap pendix Noti ce: The R i nger Equiva lence N umber (R EN) as sign ed to eac h term in al device pr ovides an in dication of the maximum number of t erminals a llowed to e conn ected t o a tele phone inte rface .
Safety an d Legal R equirem ents fo r the UK 9-9 9 Safety and Legal Requirements for the UK Approvals a nd Certif ication The CE markin g appli ed to thi s product symbolises Xerox Limit ed Declara ti.
9-10 Appen dix WA R N I N G : In ord er to allow t his equi pment to op erate in pr oximity to industr ial, Scien tific and medical (I SM) equipm ent, the ex ternal rad iation from the I SM equipm ent may h ave to be lim ited or spe cial mitig ation measu res.
Safety an d Legal R equirem ents fo r the UK 9-11 9 WA R N I N G : This p roduct mus t be earthed. This pr oduct is equipp ed with a 3-wire, g rounding-t ype pl ug (i.e., a plug having a thi r d ground ing pin ). This pl ug wi ll on ly f it int o a g roundi ng- typ e power out let.
9-12 Appen dix Never def eat in te rlock s witche s. Mac hin es are desig ned t o res trict opera tor access to uns afe ar ea s. Cover s, guar ds , an d i nte rlock swi tc hes ar e p rovide d to ensur e that t he produ ct will n ot operat e with cove rs open ed.
Safety an d Legal R equirem ents fo r the UK 9-13 9 The El ectricity at Work Re gulatio n (in England and W ales) UK ONL Y Electricity at Work Regula tions : The Elect ricity at W ork Regulation 198 9 came in to for ce in Engla nd and W ales on the 1 April 1990 .
9-14 Appen dix QUESTION: Does Xerox Limi ted comp ly with the El ectrici ty at W ork Regula tion? ANSWER: The regulat ion place s a duty on all emplo yers and self- employed per sons to ensure the e lectric al syste ms in th eir premis es are, effect iv ely sa fe.
Safety an d Legal R equirem ents fo r the UK 9-15 9 Xerox Limit ed's Product Saf ety funct ion has pr epared a g uide whi ch contain s a list of te sts which may be complete d by your Xerox Limit ed Cust omer S ervic e Organi satio n.
9-16 Appen dix Please c ontact us if you have any que ries regardin g the i nformatio n provide d in this document. Xero x Limite d Produ ct Sa fe ty , Xerox Limit ed T echnical Cen tre, PO Box 17, Be.
European Pro duct Mark ing Re quirement s 9-17 9 European Pro duct Marking R equirements CTR 21 Annex II The equip ment has been app roved in ac cordan ce with Counc il Decis ion 98/ 482/EC fo r pan- Europea n sin gle te rminal c onne ction to the pub li c switch ed telepho ne network ( PSTN).
9-18 Appen dix In gene ral, u nder the scope of this approval , this p roduct has bee n designed to work with t he nation al PSTNs of t he following c ountries : The te st sta ndar d used for th is app r o val is TBR2 1.
Tele phone C onnectiv ity Guid elines 9-19 9 T elephone Connectivity Guidelines This sec tion will help y ou connect and set up y our W orkCentre 480c x with several dif fere nt tel ephone accessor ies. The Quick I nstall Guide and User Guide c over t he most common way s to set up t he W orkCentr e.
9-20 Appen dix The WorkCentre T elephone Connector s There ar e two te lephone co nnectors on the s ide of th e W orkCentre. The y are : Line EXT The Line co nnector i s always us ed as a direct c onnection from your W orkCentre t o your tel ephone wa ll outle t.
Tele phone C onnectiv ity Guid elines 9-21 9 Y ou’re u sing your W orkCentre as a stand-alone fax machine without a PC This is the simplest of al l confi guration s. Plug one end o f a t elephone cable into t he W o rkCen tre’ s Li ne connector , and the ot her end into the wall outlet .
9-22 Appen dix Y ou’re co nnecting the WorkCentre with the following : PC (withou t a fax /data m odem) extensi on teleph one This is probabl y the most c ommon configur ation. Pl ug one en d of a telep hone ca ble in to the W ork Centre ’ s Line connec tor , and the ot her end into the wal l out le t.
Tele phone C onnectiv ity Guid elines 9-23 9 The W orkCentre is se t up at th e factor y to aut omatical ly answer a n incoming c all. If you do not want the W orkCentre to an swer th e phone, set the Receive mode to TEL . At the cont rol pa nel , pr ess th e Receive butt on (until TEL display s).
9-24 Appen dix Y ou’re co nnecting the WorkCentre with the following : PC (withou t a fax /data m odem) extensi on teleph one answerin g machine In this configur ation , you probabl y want t he answeri ng machine t o answer incoming c alls, but have t he W orkCentr e take ove r if the incoming ca ll is a fax.
Tele phone C onnectiv ity Guid elines 9-25 9 Plug one e nd of a telephone cable into the W orkCentre’ s Line conne ctor , and the oth er end into th e wall outlet. Pl ug the answering m achine Line into the EXT connector , and pl ug the ext ensio n telephon e into the answer ing machin e.
9-26 Appen dix Y ou’re co nnecting the WorkCentre with the following : PC with a f ax/data modem extensi on teleph one In this co nfi gur at io n, you may ha ve two f ax mach ines; the W orkCentre and your PC fax /data modem. Plug one e nd of a telephone cable into the W orkCentre’ s Line connector , and the o ther end i nto th e wall out let.
Tele phone C onnectiv ity Guid elines 9-27 9 If both units are se t to a utomati cally answer an incoming call, the machine set to a nswer the call i n the fewest number of r ings wil l recei ve the incoming fax. The W orkCentre is set at the f actory t o auto matica lly answer inco ming calls in 1 ri ng.
9-28 Appen dix Y ou’re co nnecting the WorkCentre with the following : PC with a f ax/data modem extensi on teleph one answerin g machine In thi s con fi gur ati on, you h ave t wo f ax machi ne s; t he W orkCentre an d y our PC fax/da ta modem. In addition, you hav e an answering machine connected to the W ork Cent re .
Tele phone C onnectiv ity Guid elines 9-29 9 Plug one e nd of a telephone cable into the W orkCentre’ s Line conne ctor , and the o ther end i nto th e wall out let.
9-30 Appen dix Y ou’re co nnecting the WorkCentre with the following : PC with a f ax/data mod em that has voice ma il capabi lities extensi on teleph one In thi s con figurati on, yo u h ave t wo f ax machine s; t he W orkCentre an d y our PC fax/da ta modem.
Tele phone C onnectiv ity Guid elines 9-31 9 Plug one e nd of a telephone cable into the W orkCentre’ s Line conne ctor , and the o ther end i nto th e wall out let. Also, p lug th e PC fax/dat a modem Line into the wall outle t. Plug the ex tension t elephone i nto the EXT connecto r .
9-32 Appen dix Print the 480cx User Guide.
10-1 10 Chapter 10 Glossary Glossary of T er ms and Definit i ons The foll o wing ter ms and def initions pert ain t o the Xerox W orkCentre 480cx. T erm Defi nition ANS/F AX M ode T o use this mode, you must h av e an answe ring machine at t ache d t o t he EXT jack on the ba ck of the machi ne.
10-2 Gl ossar y Centr onics This re fers to th e typ e of prin ter cab le need ed fo r this ma chin e. It is ca ll ed a C en tron ic s para llel interf ace cable th at support s bi- direc tional communic ations ( IEEE standar d 1284) bet ween your machi ne and y our PC.
10-3 10 Document T ray The Docume nt T ray fi ts into the sl ots i n the top of your mac hine. It holds t hose documen ts that will be scanned for fa x or cop y purpos es. dpi Dots per inch abbre viation. A unit of measure indicat ing the r esoluti on of t he image.
10-4 Gl ossar y FA X M o d e In F AX M od e , the m achine au tomatic ally answers t he cal l to r ecei ve a f ax. Fo r this functi on, the L CD display on the con trol pane l shows F AX .
10-5 10 Home Resolution This ter m is the s ame as d efault res oluti on mode, and it i s used whene ver a document i s sent or copied. Y ou can ov erri de this d efaul t mode. IC Industr y Canada. Thi s refers to IC l abels th at iden tify equi pment ce rtif ied in Canada.
10-6 Gl ossar y MB Me gabyt e. A measu re of me mory storag e capa city . mm Millimet er . A unit of length. MMDD YYYY This express io n refe rs to Mo n thDay Y ea r in an eight di git f ormat. One-touch b uttons Thi s is a se t of 20 b uttons found on t he left f ront of the machi ne ’ s c on trol p a nel.
10-7 10 Portrai t A prin ting ter m specifyi ng that t he long axis of the pr inted p age is vertically orien ted. P ower Sa ving This featu re lets yo u redu ce mach in e power when the pr inte r is idl e. Y ou can cha nge the lengt h of ti me the pri nter wa its af ter a job is printe d before po wer is reduce d.
10-8 Gl ossar y Redial When you p ress t he Redial butt on, the machine auto m ati cally beg ins to send t he document that is loaded i n the d ocument tra y , using the phone number pre viously dialed. Redial Int erv al This refers to the pe r iod of time be fo re an auto mati c redial occurs .
10-9 10 RX Reduction When your machine recei ves a do cument that is longer th an the paper loade d in your machi ne, the machine ca n reduc e the dat a in the do cument to f it into y our loa ded paper s ize. Opti ons als o include Horizonta l Reductio n (reduce data i n size) a nd Discard Size ( discard e xcess image at the b ottom).
10-10 Glo ssary TEL Mode In TEL Mode, your mac hine i s set for you to manually answer a ny cal l. If you hear a fax signal, you the n press th e Start b utton and ha ng up the ha ndset o f the e xternal phone to be gin recei ving the f ax. F or this f unction, the LCD display on the control p anel sh ows TEL.
I ndex -1 In d e x In d ex A A d d i n g d o c u me n t s . . . . . . . . . . . . 3 - 1 4 ANS / F AX m od e R e c e iv i ng f a xe s a uto m a ti c a lly 4- 6 A n s w e r o n r i n g . . . . . . . . . . . . . . 1 - 5 5 A u t o J o u r n a l . . . . . .
I ndex -2 E n l ar g i n g co p i es . . . . . . . . . . . . . . 2 - 3 Enve l ope s L o ad i n g . . . . . . . . . . . . . . . . . 1 - 2 0 E rr o r C o r r ec ti o n M o d e . . . . . . . . 1 - 5 3 E rr o r m e ss a g es . . . . . . . . . . . . . . . .
I ndex -3 In d e x L La se rF AX A p p l i cat i o n F ea t u r es . . . . . . . 3 - 5 1 P hone book . . . . . . . . . . . . . . 3- 55 Re c e i v in g f a x e s . . . . . . . . . . 4 - 1 4 Se n d i n g fa x es . . . . . . . . . . . . 3 - 4 1 Tr oubl e s hooting .
I ndex -4 R Re c e i v e B u t t o n . . . . . . . . . . . . . . . 1 - 3 7 R e c e ivi ng f a xe s O u t o f p ap e r . . . . . . . . . . . . . . 4 - 7 T o P C . . . . . . . . . . . . . . . . . . 4 - 1 4 Re c e p t io n M o d es . . . . . . . . . . . .
I ndex -5 In d e x S e t t i ng O pti ons A n s w e r o n r i n g . . . . . . . . . . . 1 - 5 5 A u t o J o u r n a l . . . . . . . . . . . . . 1 - 5 2 CO N T . P O L L R e p o r t . . . . . . 1 - 5 6 D i al M o d e . . . . . . . . . . . . . . . 1 - 5 3 D i s c a rd S i ze .
I ndex -6 U UK S a f e t y a nd Le ga l R e qui r e m e nt s 9- 9 U n i n s ta l l i n g So f t w are . . . . . . . . . 1 - 3 4 U s er O p t i o n s . . . . . . . . . . . . . . . . 1 - 5 1 Se t ti n g . . . . . . . . . . . . . . . . . . 1 - 5 1 U s i n g t h e C o n t r o l Pa n el .
An important point after buying a device Xerox 480cx (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox 480cx yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox 480cx - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox 480cx you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox 480cx will certainly help you make a decision on the purchase.
If you already are a holder of Xerox 480cx, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox 480cx.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox 480cx. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox 480cx along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
