Instruction/ maintenance manual of the product 425 Xerox
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Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide 604P00074.
Xerox Document Centre 440/432/430/426/425/420 User Guide Prepared by: The Document Company Xe rox GKLS European Op erations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2003 by Xerox Corporation.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page i Content 1 A bout This Guid e . ........... . ............... . ................ . ............. . .......... . 1- 1 Conventions . . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ...
Page ii Xerox Document Centre 440/432/430/42 6/425/420 User Guide Power Save Mode s .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 2- 1 0 Changing the Default Time S e t t ings .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page iii Inserts . . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . ... 3- 42 Booklet Creation .
Page iv Xerox Document Centre 440/432/430/42 6/425/420 User Guide Sending a Fax using Server Fa x . . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 4- 4 5 Standard Features - S e rver Fax . .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page v Eras e ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . ... 6- 13 Output Format (or Fi l ing Setups ) .
Page vi Xerox Document Centre 440/432/430/42 6/425/420 User Guide Completed Scan Jobs Que u e .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 7- 2 0 8 P rin t .......... . ..........
Xerox Document Centre 440/432/430/426/425/420 User Guide Page vii The High Capaci t y Feeder (optional ) .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . ... 10- 10 Auto Tray S w itchin g .. . .. . ... . ..
Page viii Xerox Document Centre 440/432/430/42 6/425/420 User Guide Margin Shift ( D C440/432/430/425) . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 11- 3 1 Erase (DC440/432 / 4 30 / 4 25) . . .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page ix The Document Glass and Con s tant Veloc i t y Transport G las s . .. . .. . .. . .. . ... . .. . .. . .. 12- 3 The Control Panel and Touch Scree n . . .. . .. . ... . .. . .. . .. . ... .
Page x Xerox Document Centre 440/432/430/42 6/425/420 User Guide.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-1 About This Guide 1 About This Guide Welcome to the Xerox family of Do cument Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integ rated features of the machine.
Page 1-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Xerox Welcome Center If after product installation fu rther assistance is required, please call our experts using the Xerox We lcome Center telephone number. When tel ephoning, please quote the machine serial number, wh ich may be written in the space below.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-3 About This Guide Conventions Throughout this User Guide , you will find that some terms are used interchangeably: ¾ Paper is synonymous with me dia . ¾ Document is synonymous with original.
Page 1-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Bracket text typeface The [Bracket Text] typeface is used to emphasize the selection of a feat ure mode or butt on . Fo r ex am p l e: ¾ Select [Image Quality] . ¾ Apply the ne w settings.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-5 About This Guide Notes Notes are statements that provid e ad dition al information. For example: NOTE: If the DC440/432/430/426/ 425/4 20 does not include the Finisher and/or High Cap acity Feeder , ignore the first step.
Page 1-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Related Information Sources Information ava ilable for the Document Centre 440/432/430/ 426/425/420 consists of: -T h i s User Guide .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-7 About This Guide Safety Notes Your Xerox product and supplies have been de signed and tested to meet strict safety re quirements. Th ese include safety agency appr oval, and co mpliance to established environmental standard s.
Page 1-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Use of an extension cord with this prod uct is not recommended or authorised. Users should check building codes and insurance requirem ents if a properly earthed extension cord is to be used.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-9 About This Guide Never remove covers or gua rds that require a to ol for removal, unless directed to do so in a Xero x approved maintenance kit. Never defeat interlock switches. Machines are design ed to restrict opera tor access to unsafe areas.
Page 1-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Regulatory Information FCC Part 15 This equipment has bee n tested an d found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-1 1 About This Guide FCC Part 68 Send Header Requirements Federal Communications Commission (F CC) regulations require all persons within th e Un ited States who send any message via a facsimile machine to include an ide ntifying message in the transmission.
Page 1-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide W ARNING:Ask your local telephone c omp any for the modular jack type inst alled on your line. Connectin g this machine to an unauthorize d jack can severely dama ge telephone comp any equipment.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-13 About This Guide The telephone company may make cha nges to its communications facilities, eq uipment, operations, or procedures. Such action must be reasonable , required in the operation of their busin ess, an d consistent with FCC rules.
Page 1-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide equipment, or e quipment ma lfunctions, may give the telecommunications company cause to re quest the user to disconnect the equipme nt.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-15 About This Guide The Center for Devices and Radiologi cal Health (CDRH) of the US Food and Dr ug Administration imp lemented regulation s for laser products on August 1 1976. These r egulations apply to laser products mar kete d in th e United State s.
Page 1-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Environment a l Compliance Energy Star ® Xerox Corporation designe d this product to comply with the guidelines of the ENERGY STAR ® program of the Environmental Protection Ag ency.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-17 About This Guide Illegal Copying Congress, by statute, has forbidden the copying of the following sub jects under certain circu mstances. Pena lties of fine or imprisonment may be imposed on those guilty of making such copies.
Page 1-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Bills, checks, or drafts fo r money drawn by or on authorized officers of the Un ited States Stamps and other represen ta tives of v.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-19 About This Guide ¾ Badges, identification cards, passes or insignia s carried by military or Naval personnel, or by members of the v.
Page 1-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the Document Centre 440/432/430/4 26/425/420 , a Ground Fault Interrupter (GFI) device on the machine automatically re moves all electrical power.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-1 Product Overview 2 Product Overview The Document Ce ntre 440/432/430/426/4 25/420 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, pr inting and scanning , dependent on the configura tio n.
Page 2-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Identifying the machine component s The following pages provide information abo ut the Document Centre components and control panel buttons as well as a description of the services and modes available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-3 Product Overview NOTE: The Document Centre 425 Digital Copier is also available as a single-sided copi er only . The Document Fee der will be replaced by a Document Glass Cover and a maximum of 2 paper trays will be ava ilable.
Page 2-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Optional Component s The graphic below shows some of the optional components available. Depending on the Docume nt Centre configuration the following may be alr eady be av ailable. Duplex module ( DC420 /425 ) Makes two-sided copies from one- sided and/or two-sided documents.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-5 Product Overview Envelope Tray Enables the printing of addresses on en velopes as an alternative to using labels. It can hold a maximum of 70 envelopes of 24lb (substance 24) pape r at one time.
Page 2-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Editing Kit Allows editing tas ks to be carr ied out on part or all of a document. For more informa tion refer to “Edit ( optional)” on page 3-30. Fax The Fax option includes a digital mo dem with automatic fallback capability supporting baud rates of 2.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-7 Product Overview Power ON/OFF Powering On Ensure that the DC440/432/4 30/426/425/420 is connected to a suitable power supply and th at the power cord is fully plugged in to the electrical outlet.
Page 2-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide DC426/420 The DC426/420 digital copier will ta ke approximately 59 seconds to power ON. On the DC426/420 the power switch is locate d on t he right hand side of the printer. ¾ Locate the ON / OFF switch.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-9 Product Overview Powering Off When powering off the DC440/432 /430/426/425/420 , the machine remain s on for a ppr oximately 10 seconds befor e the power is terminated . The machine is storing files a nd preparing for the shutdown.
Page 2-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Power Save Modes The DC440/432/430/426 /425/420 has energy saver features which significantly reduce the power consumption during periods of inactivity. The Powe r Save Indicator is a light, located on the lower- left portion of the control pan el.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-1 1 Product Overview Stand-by Mode Prior to entering Low Power or Power Save (Auto Off/Sleep), the machine is in Stand-by Mode whenever it is not copying, faxing, scanning or printing a job.
Page 2-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide queue (fax receive or network print) , or a fax or print job arrives in the print queue.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-13 Product Overview ¾ Enter the password using the keypad and select [Enter] . NOTE: User access to Setups is password protected . Plea se contact the Key O perator o r refer to “Se tups” on page 11-1 for assistance.
Page 2-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ Select the option required. ¾ The touch scree n disp la ys the current timer va lue. Use the scroll buttons to apply the new setting and select [Save] . ¾ Select [Close] . ¾ Select [Exit] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-15 Product Overview Recycled Paper The DC 440/432/430/4 26/425/420 has established performance with the use of recy cled paper with its consequent benefits to the environment.
Page 2-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Modes There are thre e mod es available on the machine: -F e a t u r e s - Job Status - Machine Status.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-17 Product Overview Features button Select this button to access th e feature screens. Each “scr een” is accessed by a tab. The first screen for each tabbed feature contains all t he basic set tings required for each f eature.
Page 2-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Status button Use Job S t atus to check on the progr ess of a job and if necessary to change its position in a que ue . NOTE: The queues available are depen dent on the machine configuration.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-19 Product Overview scan jobs for delayed Embedded Fax jobs including send, Mailbox and polling reservation.
Page 2-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Machine Information Displays the Customer Support Number, Machin e Serial Number, and Software levels. Paper Supply Status Displays the status of each pape r tray, the bypass tr ay, and the optional high capacity feeder.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-21 Product Overview Faults Displays a list of the six most recent faults, the date and time of the code and the stat us (active or cleared). Select the Fault Clearance Instructions button for assistance when clearing an active fault.
Page 2-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - Printer Configuration - lists the status of the printer options, installed options, PCL options, PostScript options and connectivity options. NOTE: If enabled, the Printer Configuration R eport will automatically print after the machine has been successfully powered up.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-23 Product Overview NOTE: The Services button displays the number of copies/ prints mad e by the Xerox Service Represent ative working in the diagnostic s mo de . ¾ Select [Machine Status] .
Page 2-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide System controls Pause (Sto p) button - used to temporar ily sto p a job. Help (?) but to n - accesses additional information about a specific task. Language button - changes the tex t to an alternat ive language (when available).
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-25 Product Overview Job Interrupt Job Interrupt is us ed to temp o ra rily su sp end th e cur re n t copying/printing to allow an ur gent copy job to be com pleted . When using job interrup t only a limited range of features will be available for progr amming.
Page 2-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Auditron Access Screen The Auditron is a feature of the ma chine which automatically tracks usage. If Auditron is enabled, an account number must be entered. For account numb er allocation, or further information about th e Auditron , please contact the Key Operator.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-27 Product Overview Information Sources In addition to the graphic and message display, the following information sources are designed to pr ovide guidance and information when making copies.
Page 2-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Labels Located on the machine at point- of-need throughout the machine, labels provide guid ance when, for example, clearing paper jams or loading d ocuments. User Documentation There are 2 books a vailable which fully descr ibe the operation of the system.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-1 Copy 3C o p y This chapter cont ains informatio n ab ou t th e Copy screen and the features av aila b le.
Page 3-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Copying procedure Before mak ing copies on the DC440/432/430/426/425/420 , identify what is to be copi ed and the number of copies required. Use the following steps to make a copy using the Document Centre .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-3 Copy NOTE: T o reduce the risk of document feeder jam s, place folded or crease d document s on the Do cument Glass and make a copy . Replace folded or creased do cu ments with th e new copy .
Page 3-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide When Auto paper is se lected, the document feed er senses the size and orientation of the documents, then checks the paper trays to find one th at corresponds. The size and orientation a re displayed in the message area in the up per left hand corner of the touch scree n.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-5 Copy . ¾ Raise the document feeder or the document glass cover , if fitted. Pic of document feeder being raised ¾ Place the document face down onto the documen t glass, aligned with the tip of the registration arrow ne ar the top left of the document glass.
Page 3-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Constant Velocity Transport Glass The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-7 Copy 3. Select the features The features available on the first Copy screen are those used most often. Many of the feat ures contain a selection called Other . Select this option to access additional programming options.
Page 3-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide For a more detailed explanation of the standard features available on the touch screen please refer to the following pages: - Output - page 3-10 - Sides Imaged - page 3-14 - Reduce / Enlarge - pa ge 3-16 - Paper Supply - page 3-1 8 - Image Q uality - page 3-20 4.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-9 Copy 5. Select St a r t 6. Identify the copy job in the Print Queue ¾ Select [St art] . Each document is scanned once only . The size and orientation are displayed in the uppe r left hand corner of the touch screen.
Page 3-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide S t andard Features - Copy Use the first Copy screen to select the stan dard features fo r a copy job.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-1 1 Copy NOTE: The Left T ray will not be available when custom size paper h as been progr ammed. HINT : Use the Outp ut Ico n located on th e lo wer le f t hand sid e of the screen to quickly and easily switch from the Cent er T ray to the Lef t T ray .
Page 3-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Stapled (optional) If the Finisher has been fitted, the Stapled option will be available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-13 Copy Convenience S t apler (optional) The Convenience S tapler is an optional extra a nd can b e insta lled if th e Convenience Shelf is fitted.
Page 3-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Sides Imaged Up to 50 double-sided copies, ra nging in size from 8 1/2” x 5 5 1/2” through 11 x 17” can be ma de automatically from one or two-sided documents. • 1 1: single-side d copies from s ingle-sided d ocuments.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-15 Copy NOTE: The 2-sid ed option s ar e no t ava ila ble on th e DC425 single-sided configuration.
Page 3-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Portrait ImagesL andscape Images . DC426/420 select the Other option and t hen 1 2 to access the following orientation opti ons available: Head to Head — the output will be the same orientation as the documents.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-17 Copy Reduce / Enlarge options 100% size for size copies. Auto automatically reduce s / enlarges a document to fit on the paper size selected. NOTE: When Auto Reduce/Enlarge is selected , the machine automatically selects 8 1/2” x 1 1” long edge feed paper .
Page 3-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide HINT : T o save time use the po p- up keypad on the to uch screen instead of th e scroll buttons to inser t values. Select the display box for the size selectio ns (the small rectangle to the left of the scroll buttons) and a keyp ad will be displayed.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-19 Copy NOTE: The size and orientation is deter mined for all trays except the Bypass T ray . Paper Supply options Auto accepts the default setting (standar d white paper) for the pa per supply.
Page 3-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Image Quality Use the image quality settings to adjust the qu ality of the output. Image Quality options Text used for scanning text, solids, line art and ha lftones. Auto automatically adjusts the ima ge quality based on the attribu tes of the document.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-21 Copy Added Features - Copy The Added Feature s tab offers addit i on a l pro gr am m i ng features fo r a copy job .
Page 3-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Image Adjustment t a b - Copy For more informatio n about the f eatures available refer to the following: Original Size - page 3-22 .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-23 Copy Original Size ( DC440/432/430/425 )/Original Input ( DC426/420 ) Options Auto automatically determines th e size of the document being copied and selects a paper supply source of th e same size.
Page 3-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide T o produce size for size copies ¾ Load the document s. ¾ Select [Auto] paper supply . ¾ Select [Added Features] . ¾ Select [Original Size] . ¾ Select [Mixed Size] and se lect [Save] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-25 Copy To produce red uced / enlarged c opies ¾ Load the document s. ¾ Select the pape r size re quired. ¾ Select [Added Features] . ¾ Select [Original Size] . ¾ Select [Mixed Size] and select [Save] .
Page 3-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Bound Originals options Off the feature is not ava ilab le. Side 1 copies only the page on the left when looking at the open book, face up. Side 2 copies only the page on the right when looking at the open book, face up.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-27 Copy Gutter Erase erases up to 2 in from the gutter ar ea down the center of a bound document. Wh en the 1 and 2 option is selected any amount from 0 - 2 in can be entered. Image Shift Use this feature to change the po sition of the image on a page.
Page 3-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - Side 2: shifts the image to th e left or right, up or down for the second page of the document being copied. The image can be shifted up to 2 in. Independent: Use this to set different image placement op tio ns for sid e 2 of th e docu m en ts.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-29 Copy Expert Image Quality options Sharpness adjusts the sharpness of th e ima g e. This feat ur e is use d to increase the shar pness of fine lines and details, or to decrease the sharpness for a smooth, uniform a ppe arance.
Page 3-30 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Erase options Off the feature is not ava ilab le. Border Erase to erase equal amounts from all edges, up to 2 in. Edge Erase to erase a specific amount from each edge of th e copy. Up to 2 in can be applied to each edge.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-31 Copy DC440/432/430/425 the re is a choice of two edit options - Area Edit or Page Edit . DC426/420 there is a only one choice availa ble - Edit Area Edit ( DC440/4 32/430/425 ) ¾ T o protect the document make a copy first.
Page 3-32 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Area Edit opti ons Off the feature is not ava ilab le. Delete Inside scans everything outside the or ange lines and ignores everything inside. The ce nter area will be blank. Delete Outside scans everything inside the orange lines and ignores everything outside.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-33 Copy Page Edit options Off the feature is not ava ilab le. Mirroring a mirror image o f the do cument is created. Inversion changes a ll the black images on the page to white and all the white images to black.
Page 3-34 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Output Format - Copy Select the features available on the Output F ormat screen to enhance the appea rance of a copy job.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-35 Copy ¾ Load the document s in the document feeder . ¾ Make the required feature selections. ¾ Select [Output Format] . ¾ Select [T ranspa rencies] . Following the in structi ons, select the option requ ire d .
Page 3-36 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Transparency options Off the feature is not ava ilab le. Blank Dividers places a blan k sheet of pape r between each transpa rency. No Dividers prints transparencies with no dividers, Copy Sets can still be selected.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-37 Copy NOTE: 2 1, Bound Originals, Image Shif t, T ransp arencies, Booklet Creation, Gray Scale Copying (DC426/420) , Build Job, Mixed Size Originals or Annotation cannot be used with this feature.
Page 3-38 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Annotation Use this feature to add th e date, page numbers an d a comment to the copy output. NOTE: N Up (2 Up on the DC426/420), Booklet Creation, Bound Documen t, Unc ollated, custom s ize documents and envelopes are not available with Annot ation.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-39 Copy Annotation options Date prints the curren t date, based on the machin e settings. On the DC440/432/430/425 the date is add ed to the top or bottom of a page on the left, right or center .
Page 3-40 Xerox Document Centre 440/432/430/426/42 5/420 User Guide HINT : If the document image extends to the to p edge of the page, reduce th e image to 90% of its document size to make room for the annot ation.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-41 Copy ¾ Use the pop- u p key pad to enter a new comment. Select [More Characters] to use additional characters. If an incorrect entry is made, select the button to backspace. ¾ Select [Save] .
Page 3-42 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Inserts This featur e enables a d ifferent typ e of stock to be automatically inserted within a set. Up to 10 in serts can be added per copy se t. When using the DC440/432/430/425 two insert trays are available for programming .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-43 Copy NOTE: If blank sheets are not placed in the set of docu ments to mark the location of the inserts, the DC440/432/430/426/ 425/420 print s the image from the next p age on to the insert.
Page 3-44 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: When 2-2 is selected the insert p age range increases from 1-50 to 1-99. This is because each 2-sided p age counts as 2 pages. Booklet Creation When this featur e is selected the DC440/432/430/426/425 /420 will print two pages, side by side, on both sides of each page.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-45 Copy NOTE: If the document is 8 1/2” x 1 1” and 1 1” x 17” paper is selected as the ou tp ut , the DC440/432/430/426/425/420 prints the bo oklet at 100%.
Page 3-46 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: When using covers with insert s, the cover tray can be the same tray as one of the insert s tray . The cover stock must be the same size an d orient ation a s the bod y of the documen t.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-47 Copy NOTE: 1 2, 2 1,Build Job, Uncollated, T ransparencies, Envelope T r ay , Booklet Creatio n and Mixed Size Origin a ls (if APS (Auto Paper Select) is selected) cannot be used with the Covers featur e.
Page 3-48 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Assembly - Copy Use the productivity feat ures available in the Job Assembly tab to program a job.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-49 Copy NOTE: If more than a qu antity of 1 has been selected, the machine, depending on the features programmed, will copy 1 set of each section. The rema ining sets will be copied at the end of the job.
Page 3-50 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: Insert s or Interrupt cannot be used with Build Job. The Build Job 2 Sided selection will only copy Portrait documents in Head to Head or Head to T oe orientation. HINT : If a memory fault occurs, it is advisab le to reduce the number of originals fr om 50 to 40.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-51 Copy ¾ If require d, use the scroll arrows to select an empty job in the S tore Job list. ¾ Select [Sto re] . ¾ Using the keypad on the touch screen ente r a name for the job. ¾ If additional characters ar e required select [More Characters] .
Page 3-52 Xerox Document Centre 440/432/430/426/42 5/420 User Guide To retrieve a stored job To delete a stored job ¾ Select [Added Features] and then [Job Asse mbly] . ¾ Select [Stored Job] . ¾ Select the required job in the list and select [Retrieve] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-53 Copy Managing Copy Jobs Job management can be carried ou t on each individual job contained within the Print Queue . The Print Queue maintains all pending a nd active job s that are to be printed (Paused jo bs are considered active jobs).
Page 3-54 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Name the name of the job. For copy jobs, a default nam e ‘local’ is used. For n etwork print jo bs and repo rts, the nam e of the file is used. For faxes receive d, th e name is typically the remote fax ID number.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-55 Copy Release removes the selecte d job from memory and complete s it as instructed. Jobs are he ld due to miss ing resourc es. For example, embedded fax, pr int, sample set, delayed print and secure print jobs.
Page 3-56 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Completed Print Jobs Queue Maintains completed print jobs including Ser ver Fax (received) jobs. Jobs are considered compl ete when they are successfully printed, or te rminated due to user request or a fault.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-1 Fax 4F a x Sending and receiving a facsimil e (fax) is an optional feature on the Document Centr e 44 0/432/430/426/425 /420 .
Page 4-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Embedded Fax Procedure Please refer to the following steps on how to send a ‘quick’ fax from the Document Centre using th e standard features available within Embedded F ax. Sending a Fax using Embedded Fax 1.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-3 Fax 2. Load the documents ¾ If necessary select [All Services] . ¾ Select [Fax] . ¾ The first Fax screen will be displayed. ¾ Load document s face up in to the Document Feeder or face down on the Docume nt Glass.
Page 4-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide 3. Dial the number 4. Select Start ¾ Using the numeric keyp ad, enter the fax number .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-5 Fax To help identify the status wh e n sending an embedd ed fax, the following symbols will appear in the right hand corner of the touch screen . Fax Status Document in Memory the machine contains one or more copy or fax jobs in memory.
Page 4-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide The standard memo ry in the fax machine is 10 megabytes. When memory fills up, the DC440/432/430/426/425/420 switches to Im mediate Send M o de. In this case, the image from each page is immediately transmitted and then d eleted to make room for the n ext page.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-7 Fax S t andard Features - Embedded Fax The first Fax screen offer s access to the features r equired to send a fax.
Page 4-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Super Fine (400 x 400 dpi) recommended for photos and halfton es, or images that have gray tones. It requires more communication time, but pr oduces the best image qua lity. Original Type Use this feature to identify the type of document being sca nned for transmission.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-9 Fax Sides Scanned This is used to sp ecify whether the documen ts are single-sided or double-sided and in some instances, the orien tation is also required. The following options are ava ilable: 1 Sided each document is single-sided.
Page 4-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dialing Refer to the following pages for information about the Dialing options. Next Destination Use this feature to send a fa x to more than one location.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-1 1 Fax NOTE: If entering more than 50 numbers, the me ssage Input limit exceeded is displayed and the additiona l numbers are ignored. HINT : T o cancel the job and all selected destinations, select St o p .
Page 4-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dial pause [-] to pause between numbers. This pause gives the DC440/432/ 430/426/425/420 time to switch from an inside line to an outside line during automa tic dialing.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-13 Fax mode to access a mailbox. This is similar to a telephone response system. Dial the number and wait for instructions.
Page 4-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Line 1 select this option if Line 1 is required. Line 2 select this option if Line 2 is required.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-15 Fax Keypad The keypad co rresponds to the co ntrol panel telephone keypad buttons. Speed Dial Entering a telephon e number into the dial dire ctory automatically establishes it as a speed d ial number, a short- cut version for quick dialing.
Page 4-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dial Directory The Dial Directory contains frequently used fax num bers. It also contain s Speed Dial and Group Dial numbers. Names and numbers can be added to the Dial Director y by using Dial Directory Setup on the Reports & Setups tab.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-17 Fax To delete num be rs from the Current Dial List , select Delete . (The machine automatically se lects the last number). Numbe rs cannot be deleted out of order; always start with the last number on the list.
Page 4-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide More Features - Embedded Fax When the More Features tab is selected additional tabs are displayed. For more infor mation please refer to : Advanced Features - page 4-24 Reports and Setups - page 4-34 NOTE: If Fax is the default screen this tab will be called Added Features.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-19 Fax Cover Letter (Cover Page) Use this feature to automatically gen erate a Cover Letter for a n out-going fax. The Cover Letter contains the following information. NOTE: Except for the To and From comments, the following are automatically inserted.
Page 4-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - The date (mo nth, day and year ) an d tim e (h ou rs and minutes). Transmission Report When selecte d, this featur e prints a co nfirmation of the transmission for each f ax sent from the machine .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-21 Fax Communication Mode ( DC440/432/430/425 ) On the DC440/432/430/4 25 this feature allows selection of the communication mod e used for tran smission to a remo te fax machine. NOTE: On the DC426/420 the Forced 4800 bps fe ature is the only available optio n.
Page 4-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Delayed Start Delayed Start is mainly used to transmit faxes du ring off-peak hours when telep hone charges are lower or when sending to another country/time zone. Use Delayed Start, to transmit a do cument to a single destination, or use a b roadcast send or polling o peration.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-23 Fax Send Priority ( DC440/432/430/425 ) Use this featur e to choose eithe r a high or norm al priority for a fax job. If Normal is selected the job will not be sent until all the high priority jobs ha ve bee n sent.
Page 4-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Advanced Features - Embedded Fax The Advanced Features tab offers additional programming features that can be applied when se nding a fax.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-25 Fax Build Job Use Build Job when both the Document Feeder and th e Document Glass are required within the same job, or if different programming selections ar e requi red for pages or sections of the job.
Page 4-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: Build Job cannot be used with Poll Remote Fax , or if the T elephone button has be en selected. Also, Interrupt, Clear All, Access, Features, Job S t atus and Machine St atus will not be available when Build Job is in use.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-27 Fax Store for Polling This feature sto res documents in the DC440/432/430/426/42 5/ 420 memory wher e they can be retrieve d by a rem ote fax machine. Each time a store f or polling job is started, th e new documents are added to any documents a lready stored.
Page 4-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Secure Polling : NOTE: If the DC440/432/430/426 /425/420’ s memory is full when trying to store a document for secure polling, cancel the operation and try again later wh en more memory is available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-29 Fax Polling Password Button If there are no passwords in the list, use the following steps to create a password: Delete documents This option is used to delete a ll of the electronic fax documents stored for polling.
Page 4-30 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fax Mailbox The Key Operator establishes mailboxes and passwords for the DC440/432/430/426/425/42 0 . If an electronic mailbox is available, electronic fax documents can be store d, retrieved and deleted in the mailbox.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-31 Fax Print from Mailbox ¾ Select [More Features] . ¾ Select [Advanced Features] . ¾ Select [Fax Mailbox] . ¾ Select [Print from Mail box] . ¾ Using the keyp ad on the control panel enter the mailbox number .
Page 4-32 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Delete Mailbox Contents The DC440/432/430/426 /425/420 confirms deletion after the mailbox number and pa ssword have been entered. ¾ Select [More Features] . ¾ Select [Advanced Features] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-33 Fax Original Size ( DC440/432/430/425 )/Mixed Size Originals ( DC426/ 420 ) The Document Centre can automatically sense mixed size originals. Use this feature to fa x a set of mixed size documents using the Document Feeder .
Page 4-34 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Report s & Setups - Embedded Fax Use the Reports and Setups tab to print various reports, set up directories, store comments a nd other specifications.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-35 Fax Fax Reports The following reports are availa ble on the machine: Fax Report Options Activity Report contains information about th.
Page 4-36 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Answer Mode There are two answerin g (or receiving) mod es: Auto an d Manual. Auto Answer the DC440/432/430/4 26/425/420 automatically answers the telephone. The Key Operator ca n set the Auto Answer delay between 0 and 15 seconds.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-37 Fax Dial Directory Setup The DC440/432/430/426 /425/420 enables pro gramming of numbers for individua ls and groups. Begin by pr ogramming individual numbers. Then, combine nu mbers that are to be included in a group.
Page 4-38 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ Use the soft keyp ad to enter the name of the re cip ien t (u p to 18 characters).
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-39 Fax ¾ The [Cover Lett er] screen will appear . ¾ Select either [On ] or [Off] . If [Off] is selected, Select [Next] . ¾ If [On] is selec ted select the ‘T o’ Comment . ¾ Select a comment from the Comment List .
Page 4-40 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Maximum Store Width determines the size of the image stored in memory. An 11” x 17” document can be stored as an 8 1/2” x 11 ” document to save memory. This also depend s on the ability of the recipient to receive large documents.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-41 Fax NOTE: Up to 10 group s can be programmed and stored. Each group can cont ain a maximum of 20 destination s.
Page 4-42 Xerox Document Centre 440/432/430/426/42 5/420 User Guide To send a Group Fax Comment Setup Comments are used in the To and From lines on a cover page. Refer to “Cove r Letter ( Cover Page )” on page 4-19 on how to add a comment. The DC440/432/430/425 ca n store up to 50 comments in the Comments List .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-43 Fax Transmit Header Print The Document Centre will automatically pr int the following information on the top of each page o f an outgoing fax: - Machine ID nu m be r - Company logo - Destination name - Date, Time, and Page number Use the following steps to switch t his feature on.
Page 4-44 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Server Fax Procedure 440/432/430/425 Server Fax does not have any te lephony capabilities, documents are scanned an d filed to a defined location wher e a Third Party Fax Server retrieves the docu ment and forwards it to its final destinatio n.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-45 Fax Sending a Fax using Server Fax 1. Select Features ¾ If necessary select [Features] to display the feature mod es . ¾ Select [Clear All] onc e to cancel any previous screen programmi ng selections .
Page 4-46 Xerox Document Centre 440/432/430/426/42 5/420 User Guide 2. Load the documents ¾ The first Fax screen will be displayed. ¾ Load document s face up in the Document Feeder or face down on the Docume nt Glass.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-47 Fax 3. Dial the number 4. Select Start If enabled by the System Admini strator, a Confirmation Report will be printed at the machine to confirm that the fax has been scanned and filed successfully or if not, the report will also display any errors that ma y have occurred.
Page 4-48 Xerox Document Centre 440/432/430/426/42 5/420 User Guide S t andard Features - Server Fax The first Fax screen offer s access to the features r equired to send a fax.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-49 Fax Original Type Use this feature to identify the type of document being scanned. Text use this setting for text, line art and documents with large solid areas. It produces sharp text imag es, but might reduce the quality of halftone or photographic images.
Page 4-50 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Sides Scanned This is used to sp ecify whether the documen ts are single-sided or double-sided. F or double-sided documents the image orientation can also be programmed. The following options are ava ilable: 1 Sided each document is single-sided.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-51 Fax Dialing Four dialling options are ava ilable within the Server Fax screen. Send List/Phonebook The Send List and Phonebook features enable users to create a list of fax recipient numbers for a current fax job, or alternatively store regu larly used n umbers on the machine.
Page 4-52 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Phonebook this is a list of saved fax numbers . Once add ed , Phonebook entries can only be edited by selecting [Add to Phoneboo k] or [Delete] . Refer to the following steps for more in formation: ¾ Select [Phonebook] or [Send List] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-53 Fax NOTE: Save and Cancel only apply to fa x numbers ente red in the Send List. Phonebook entries ar e automatically saved when added. Dialing Characters Dialing characters are special characters tha t ar e used for entering fax num bers.
Page 4-54 Xerox Document Centre 440/432/430/426/42 5/420 User Guide character (/) again to turn off Mask Dat a . The characters or numbers entered betwee n the slash (/) characters are displayed as asterisks (*). Password Check Switch [S] for remote terminal identification .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-55 Fax More Fax Features - Server Fax When the More Fax Features tab is selected the following features will be available: Lighter / Darker - pa ge 4-55 Original Input Size - page 4-56 Delayed Start - page 4- 57 NOTE: If Fax is the default screen this tab will be called Added Features.
Page 4-56 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Original Input Size Allows a user to manua lly select the size of th e document when the machine is unable to detect the document size, for example when a document has a black border.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-57 Fax Delayed Start This feature allows a user to choose a time, within the next 24 hours, at which a fax will be sent. IMPORT ANT : The time to send is added to the job information sent to the Fa x Server with the scanned image.
Page 4-58 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Authentication Mode - Server Fax Authentication is used by the Syst em Administrator to re strict user access to the features within E-mail, Network Scanning and Server Fax : NOTE: If Authentication has been enabled it will be enabled for all three services.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-59 Fax Login - Network Au thenticated Access A login name and passw ord are re quired. The machine will now attempt to authenticate th e user on the network. ¾ Select [Enter] . ¾ Using the keyboard e nter the network user name.
Page 4-60 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Login - Guest Access and Ne twork Authenticated Access Both Guest Access and Network Authenticated Access can be enabled togeth er. This allows us ers to select how they wish to login.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-61 Fax If required, please contact the System Administrator for further assistance. Logging Off NOTE: If a user is logged on to Network .
Page 4-62 Xerox Document Centre 440/432/430/426/42 5/420 User Guide LAN Fax (Local Area Network Fax) When the Document Centre is connected to a network, faxe s can be sen t from a Works tation directly t o the Document Centre to be forwarded on to the destination machine.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-63 Fax Managing Fax Jobs Managing the Fa x queues consists of maintaining each job within the queue. Job management is perform ed on each individual job conta ined within the queue. Controling job s includes organizing, advancing and initiating jobs ba se d on their characteristics.
Page 4-64 Xerox Document Centre 440/432/430/426/42 5/420 User Guide the top line or top two lines depending on th e number of fax lines available. Scroll to see in formation about e ach fax job in the queue.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-65 Fax Promote allows a pending fax se nd job to be pr omoted to the top of th e queue. Once promoted, the DC440/4 32/430/426/425/420 manages the priori tizatio n of the jobs in the queue.
Page 4-66 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Type the job catego ry, such as receive, broadca st, immediate LAN fax, mailbox polled, mailbox po lling, mailbox receive, mailbox send, manual poll, polled, pollin g, send and unknown (power interruption).
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-67 Fax Connecting Fax to the ISDN (Digit al Line) - Embedded Fax ( DC440/432/430/425 ) The Xerox DC440/432/430/4 25 is capable of working at a maximum speed of 33.6Kbps across a good qual ity, analogue telephone line to another fax machine with the same speed capability.
Page 4-68 Xerox Document Centre 440/432/430/426/42 5/420 User Guide.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 5-1 Media Print 5 Media Print Media Print allows a walk-up user to print a file from a floppy disk.
Page 5-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Using Media Print ASCII Text, Postscript, PCL, TIFF (Tagged Imag e File Format) and PDF (Portable Document Fo rmat) file formats can be printed on the DC440/432 /430/426/425/420 . Use the following steps to make prints using Media Print .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 5-3 Media Print ¾ Select [All Services] ¾ Select [Media Print] . ¾ Select [Read Disk] , th e files and directories cont ained on the diskette will be displayed. The files and directories will be displayed in the Directory List .
Page 5-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: The disk mu st re ma in in the floppy drive until the system has finished r eading the files. ¾ Select the file to be printed. The file name is automatically added to the Print List .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-1 Network Scanning 6 Network Scanning The Network Scann ing option will be available on the DC440/ 432/430/426/425/4 20 if the machine is connected to the network and the optional E-mail and Networ k Scanning kit (sometimes known as Scan to File kit) has been installed.
Page 6-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Network Scanning Network Scanning enables the cr eation of an electronic image file by scanning an original document. The imag e file is placed into a network filing location specified in a Template .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-3 Network Scanning Summary Box Features Directory the directory path where the f ile being scanned will be stored. Document Folder/Name the name of the folder in wh ich the image will be stored.
Page 6-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Templates and template list The template list contains an or dered list of al l the templates available to the Documen t Centre.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-5 Network Scanning Public and Private Templates A template can contain either a pu blic or private filing location or repository.
Page 6-6 Xerox Document Centre 440/432/430/426/425/420 User Guide HINT : If it is known that the temp late contains a private filing location, it is possible to s ele ct that template and then enter the password before sele ctin g Start. If requested, the Document Centre will print a confirmation report.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-7 Network Scanning Image Adjustment Use the features available in Image Adju stment to temporarily apply changes to a te mplate. NOTE: If Network Scanning is the default screen this tab will be called Added Features.
Page 6-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Original Size Use to enter the size of the docum ent when scanning from the Document Glass or the Document Feeder. The DC440/432/ 430/426/425/420 uses this in formation to calculate the settings for the original size that you specify.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-9 Network Scanning Basic Image Quality This feature adju sts th e ima g e qu alit y set ting s ap plie d to the scanned document.
Page 6-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Sides Imaged This featur e enables use rs to scan s ingle-sided o r double- sided documents. NOTE: All scan jobs are stored as single-sided images. Sides Imaged Options 1 Sided scans side one of the document.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-1 1 Network Scanning Reduce/Enlarge Adjusts the magnification size of the stored image file. Reduce/Enlarge Options: Normal reduces/en larg es the dimensions of th e sto re d im ag e file in equal proportions.
Page 6-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Stored Image Settings Defines the image ou tp ut requirement s. Stored Image Settings Options Resolution defines the resolution at which the original will be scanned and the image stored.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-13 Network Scanning Erase Used to erase unwanted marks from the scanned d ocume nt. Erase Options Off scanning is edge to edg e. Border Erase erases equal amounts (0–2 in) from the top, bottom and both sides of the documen t.
Page 6-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Output Format (or Filing Setup s) This screen displays t he network location for Network Scanning jobs that are programmed in the selected template . These settings may be altered and applied to the sca n job.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-15 Network Scanning Server IP Address /Server Name For TCP/IP, enter the server IP address. For NetWare, enter the server name, tree and context. NOTE: T ree and Context are required for Netware NDS environment s.
Page 6-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Path / Volume This featur e specifies th e location o f the direct ory path wh ere the scanned docume nt will be placed.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-17 Network Scanning Login Name/Password This feature is used to enter the login na me and password of the filing location that the scann ed image file will be stored in.
Page 6-18 Xerox Document Centre 440/432/430/426/425/420 User Guide There are four options available: NOTE: V alues are defined by the user using th e Document Name option. Document Management Fields ( DC440/432/430/425 ) This feature is only available when a template contains Document Management Fields information.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-19 Network Scanning NOTE: If Document Management Field s informatio n has not been entered into a template then the butt on will not be selectable a t the Document Centre. Document Management Fields allow informatio n to be stored with the scanned files.
Page 6-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Refer to the followi ng to alter an entry: ¾ Select the required field on the touch screen. ¾ Enter the information required using the displayed keyboard. Select [Save] . OR ¾ Select [Edit Next V alue] to display the ne xt available field.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-21 Network Scanning ¾ Select [Network Scanning] . ¾ Select [Output Format] . ¾ Select [Document Management Fields]. The current saved setting will be displayed. ¾ If required, select and chan ge the options ¾ Select [Save] .
Page 6-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Authentication Mode - Network Scanning Authentication is used by the Syst em Administrator to re strict user access to the features within E-mail, Network Scanning and Server Fax Services.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-23 Network Scanning Login - Network Au thenticated Access A login name and passw ord are re quired. ¾ Select [Enter] . ¾ Using the keyboar d ente r the network user na me. NOTE: Sel ect [More Characters] if required.
Page 6-24 Xerox Document Centre 440/432/430/426/425/420 User Guide Login - Guest Access and Ne twork Authenticated Access Both Guest Access and Network Authenticated Access can be enabled togeth er. This allows us ers to select how they wish to login.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-25 Network Scanning If required, please contact the System Administrator for further assistance.
Page 6-26 Xerox Document Centre 440/432/430/426/425/420 User Guide Managing Scan Jobs Managing the Scan queues consists of maintaining each job within the queue. Job management is perform ed on each individual job conta ined within the queue. Controling job s includes organizing, advancing and initiating jobs ba se d on their characteristics.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-27 Network Scanning Destination this is the destinatio n folder for the job. Type the type of job, based on the network setup. Owner the name of the temp late owner, as defined in the template file.
Page 6-28 Xerox Document Centre 440/432/430/426/425/420 User Guide Use the scroll buttons to move through the jobs in the queue. Destination this is the destinatio n folder for the job. Type displays the filing protocol us ed - either TCP/IP or Netware.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-1 E-mail 7E - m a i l The E-mail option will only be available on the DC440/432/430/ 425 if the machine is connected to the ne twork and the optional E-mail and Network Sca nning kit has been installed.
Page 7-2 Xerox Document Centre 440/432/430/426/425/420 User Guide S t andard Features Users can select the features availab le within the E-mail screen to enter the SMTP (Simple Mail Tran sfer Protocol) e- mail addresses, or search the internal / public address books to select the address information to build the address list for a job.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-3 E-mail Entering a manual E-mail address Using the touch screen keypad, us ers are able to ent er e-mail addresses manually on the Document Centre . ¾ Load documen t into the Document Feeder or place it on the Document G las s.
Page 7-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Once an entry appears in the Address List users a re able to select: Details to display the recipient address details and From addres ses.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-5 E-mail Public Address Book Stores external company add re ss es o n th e machin e. Cre ated by the System Administrato r withi n In ternet Services. The DC440/432/430/425 will accept a Public Address Book file that contains a list of user names and their e-mail addresses.
Page 7-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol) st ores intern al company ad dresses on the company network. The Internal Addr ess Book is created by the Syste m Administrator .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-7 E-mail Image Adjustment Use the Image Adjustmen t features to apply cha nge s to the document being scanned. NOTE: If E-mail is the default sc reen this tab will be called Added Features.
Page 7-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Original Size Used to enter the size of the documen t when scanning fro m the Document Glass or the Document Feeder. Original Size Options Auto accepts the mach ine’s auto matic size sens ing.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-9 E-mail Basic Image Quality Adjusts the settings for the ou tput. Basic Image Quality Options Text - used for scanning text, solids, line art, and halftones. Auto - used to scan documents that contain halftones and mixed images.
Page 7-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Sides Imaged This featur e enables use rs to scan a single-sided or double- sided job. Sides Imaged Options 1 Sided scans the document as a single-si ded job. This is the default setting on the machine.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-1 1 E-mail Stored Image Settings Defines the resolution and th e file format in which to send scanned images. Stored Image Settings Options Resolution defines the scan resolu tion options.
Page 7-12 Xerox Document Centre 440/432/430/426/425/420 User Guide HINT : Multi page and Sing le page TIFF fi les are fo rmatted with the *.TIF extension. PDF files are form atted with the *.PDF file exte nsion. Erase Erases unwanted marks from the edges of a scanned document.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-13 E-mail Output Format Select this tab to enter additional progra mming for the following: Reply to Used to enter a reply to e-mail addre ss or to search a configured address book. NOTE: This feature can also be accessed fr om the Reply to button on the From details screen.
Page 7-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Authentication Mode - E-mail Authentication is used by the Syst em Administrator to re strict user access to the features within E-mail, Network Scanning and Server Fax Services. NOTE: If Authentication has been enabled it will be enabled for all three services.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-15 E-mail Login - Network Au thenticated Access A login name and passw ord are re quired. ¾ Select [Enter] . ¾ Using the keyboar d ente r the network user na me. NOTE: Sel ect [More Characters] if required.
Page 7-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Login - Guest Access and Ne twork Authenticated Access Both Guest Access and Network Authenticated Access can be enabled togeth er. This allows us ers to select how they wish to login.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-17 E-mail Changing the Authentication Service If previously configured by th e System Ad ministrator, users may select alternative au then tication environments. If required, please contact the System Administrator for further assistance.
Page 7-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Logging Off NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at th e sa me tim e as loggin g off from Authentication.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-19 E-mail Managing Scan Jobs Managing the Scan queues consists of maintaining each job within the queue.
Page 7-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Destination this is the destinatio n folder for the job. Type the type of job, based on the network setup. Owner the name of the temp late owner, as defined in the template file. Status information about th e progress of a job, such as active or faulted.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-21 E-mail Destination this is the destinatio n folder for the job. Type displays the filing protocol us ed - either TCP/IP or NetWare. Owner the name of the temp late owner, as defined in the template file.
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Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-1 Print 8P r i n t When the Document Centre 4 40/432/430/426/425/420 is connected to the network, electronic jobs that requ ire printing can be sen t from a works tation direc tly to the ma chine.
Page 8-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Print Driver Features When selecting the DC440/432/430/426/425/42 0 as the printer, the associated print sc reen will be displayed on the workstation. Select [Print] from the toolbar in the software program to display the prin t screen.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-3 Print specified time. The job is then released automatically and placed at the end of the lis t of pending jobs in the Print Queue. The job is then formatte d and printed as a normal job.
Page 8-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Op tions tab use this screen to select banner sheets, transpar ency separator pages an d to set margins. Image Options tab use to select a negative image, mirror image , or bitmap smoothing for a document.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-5 Print T ower Mailbox If the Tower Mailbox is fitted , pr int jobs can be sent to a mailbox bin. Mailboxes are normally assigned by the System Administrator. The mailbox contains 10 bins.
Page 8-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Managing Print Jobs Job management can be carried ou t on each individual job contained within the Print Queue . The Print Queue maintains all pending a nd active job s that are to be printed (Paused jo bs are considered active jobs).
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-7 Print Name the name of the job. For copy job s, the default nam e local is used. For n etwork print jo bs and repo rts, the nam e of the file is used. For faxes receive d, th e name is typically the remote fax ID number.
Page 8-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Release removes the selecte d job from memory and complete s it as instructed. Jobs are he ld due to miss ing resourc es for example, embedded fax, pr int, sample set, delayed print and secure print jobs.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-9 Print Completed Print Jobs Queue Maintains completed print jobs including Ser ver Fax (received) jobs. Jobs are considered compl ete when they are successfully printed, or terminated at the user’s request or d ue to a fault.
Page 8-10 Xerox Document Centre 440/432/430/426/425/420 User Guide.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-1 Internet Services 9 Internet Services Internet Services utilizes the embedded Web Us er Interface which enables communication betwee n the HTTP server and the DC440/432/430/426/425/42 0.
Page 9-2 Xerox Document Centre 440/432/430/426/425/420 User Guide S t andard Features - Internet Services By entering the IP Address of the DC440/432/430/426/425/ 420 as the URL (Un iversal Reso urce Locato r) in the Bro wser, direct access to the DC440/43 2/430/426/425/4 20 is available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-3 Internet Services Services T ab Radio Buttons Accesses the Job Submission or S tored T emplate service area page. Apply (new settings, setting s) Applies changes. Cancel Exits the p age without updating.
Page 9-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Services T ab There are two options available within Services . ¾ Job Submission is used to submit print ready jobs to the Document Centre ¾ S tored T emplates contains the te mplate s created in Internet Services for controlling Scan to File jobs.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-5 Internet Services Stored Templates Stored Templates allows users to crea te/modify and remove Scan to File template s that reside on the Document Centre . The template itself determines the se ttings specific to that Scan job.
Page 9-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Queue T ab The Queue tab enables users to promote, delete or release a job in the Document Centre print queue. NOTE: There is a time delay in refreshing the true st atus of deleted and prom o te d job s.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-7 Internet Services Stat u s T a b The Status tab allows users to review the curren t status of the input and output trays available on the Docume nt Centre . ¾ Select [St atus] . The status o f the Document Centre displays in the lef t frame.
Page 9-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Properties T ab Properties are the settings that control the Docum ent Centre and how it operate s. The settings contained withi n the Properties tab ca n only be modified by System Ad ministrators.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-9 Internet Services Properties Features Feature Name Action General Setup: System Contai ns the job option default s and the actual location of the Document Centre .
Page 9-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Services: Allows System Administra tors to view or se t parameters for stored te mplates, se t up repos- itories / templa te pools, mod ify the defa ult template and modify printer settings.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-1 1 Internet Services Services cont ... • Overwrite Existing File - the scanned document overwrites the pre viously scanned files unde r the specified document folder .
Page 9-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Port folio: Conta ins the Document Cent re service infor- mation. Xer ox and system contact information, the Document Centre profile, fault histor y and billing meters are also included here.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-13 Internet Services Maintenance T ab Maintenance provides a way to vie w and test printer functions on the Document Centre . ¾ Select [Maintenance] and the option required. - Font Listing displays a listing of PCL and PostScript fonts.
Page 9-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Assist ance T ab Use Assistance to access the internet links for software, browser and Xerox support. ¾ Select [Assistance] . ¾ Select the option require d to access the relevant information.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-15 Internet Services Scanning with Internet Services This section explains the components, function s and procedures for Network Scann ing or Scan to File.
Page 9-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Template Pools Template pools ar e directories where scanning te mplates reside. With Internet Services, an existing d irectory o n a file server can be de sign a te d as a po o l for DC440/432/430/426/ 425/420 templates.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-17 Internet Services Template Services Services provide the file, fax, print and sca n parameters for template operation.
Page 9-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Login Name Login name used to access the Fil- ing location Path to Document (NetW are) Directory Path (TCP/IP) This is the location where files will be transferred to on the server .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-19 Internet Services Print Local Copy Number of Copies De fines how many copies to print. St aple (if Finisher option is available) S taples the printed outp ut. Scan Basic Selects scanned input and output document settings.
Page 9-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Sharpness Select s the sharpness and clarity of the images on the document being scanned. Image Size Sets the p age dimensions for the input and scanned document file. Original Size Select the dimensions of the input document.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-21 Internet Services Reduce/Enlarge Sets red uction or enlargement. Selections are: Auto - automatica lly comp utes the proper size o f the scaled image so that it can fit within the output docu- ment dimensions without cropp ing.
Page 9-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Management Fields The Document Managemen t Fields feature allows users to include variable pr ogrammable data with a job when it is being scanned to a reposito ry. The scanned job will be stored with this information in the Job Log.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-23 Internet Services Template Operations Once a System Ad ministrator has de fined the repos itories and default templates, the templates are available for use. Users can access and modify templates withi n S tored T emplates .
Page 9-24 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ T o return the template to its last saved values, select [Restore Se ttings] . NOTE: Use the Add , Edit or Delet e buttons to create, modify or delete a Document Mana gement Field entry .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-25 Internet Services selected and the hard copy documen t scanned in at the DC440/432/430/42 6/425/420 . The scanne d files are then saved to either a pub lic or pr iva te re po sit or y.
Page 9-26 Xerox Document Centre 440/432/430/426/425/420 User Guide To edit an electronic file, first scan the docu ment, then retrieve it in a TIFF editing applicat ion, such as PaperPort. ¾ Create a scan template for Scan and File Services . Refer to “Template Operations ” on page 9-23 for informatio n on creating a template.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-27 Internet Services Scan to Fax To save time when send ing fa xes, users can set up Scan to Fax templates using Internet Servic es. ¾ Create a template for Fax Services. Refer to “Template Operations” on page 9-2 3 for information on creating a template.
Page 9-28 Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Refer to the following questions if experiencing a pr oblem using Inter net Services.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-1 Paper and other media 10 Paper and other media The DC4 40/432/430/426/425/4 20 is designed to use a variety of types of paper and other med ia .
Page 10-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Loading p aper When a paper tray is opene d, the DC440/432/430/426/425/ 420 assumes more pap er is to be loaded. The touch scr een displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-3 Paper and other media HINT : T o avoid jams and mi sfeeds do not load paper o n top of paper that may still be in th e tray . Remove the paper , and reload it on top of the new stock loa ded.
Page 10-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ If required, move the p aper tray guides to accommod ate the new paper size. - To adjust the side guide, lift the guide and slide the guide to its new position. If not positioned correctly the guide will not slot into place.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-5 Paper and other media NOTE: Although paper do es not have to be loaded in the same orient a tion as the document s, the DC440/432/430/426/ 425/420 runs at a slightly slower spee d wh en jobs req uir e rotation.
Page 10-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Paper can be loa ded either short edg e feed or long edge feed, however the defaul t orientation is long edge feed. NOTE: Mixing paper st andards can lead to image loss. The Bypass Tray The Bypass Tray can be used for a variety of differ ent media stock.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-7 Paper and other media Bypass Tray with the Left Tray Bypass Tray with the Hi gh Capacity Tray and Finisher ¾ Following the copier labels, load the pape r neatly into the bypass tray ensuring tha t the paper st ack is registered to the front right ha nd c or ne r .
Page 10-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide HINT : If unwr apping a new p acket of pap er with the seam side of the packet face up, tur n the pa per over when loa ding it in to the Bypass T ray . This prevent s curled output. The Envelope Tray (optional) The Envelope Tra y only fits in the Tr ay 1 position.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-9 Paper and other media Loading the Envelope Tray NOTE: Make sure that the paper tray guides are just to uching the envelop e stock load ed. ¾ Pull open tray 1 and, holding the tray on ei ther side, gently lift the tra y and remove it from the machine.
Page 10-10 Xerox Document Centre 440/432/430/426/425/420 User Guide The High Capacity Feeder (optional) The High Capacity Feeder is an option on the DC440 /432/430/ 426/425/420. Although the High Capa city Fee der is designed to accept 16 - 110lb (substance 16 - 110) paper, it can hold 2,000 sheets of 20lb (substan ce 20) 8 1/2” x 1 1” paper.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-1 1 Paper and other media Auto Tray Switching This featur e has to be enabled on the machin e.
Page 10-12 Xerox Document Centre 440/432/430/426/425/420 User Guide S toring and Handling Paper Always use hig h-quality, xero graphic grad e paper in th e DC440/432/430/42 6/425/420 . Damaged, curled, or da mp paper can cause jam s and image quality problems.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 13 Paper and other media Other media A variety of media types can be used in the DC440/432/430/ 426/425/420 .
Page 10-14 Xerox Document Centre 440/432/430/426/425/420 User Guide 5 1/2” x 8 1/2 S tatement Paper Billing, account statement s • Tray 1: load LEF , 500 sheet s maximum ( 20lb substance 20) paper . • Trays 2, 3, 4: do not use in these trays. • Bypass Tr ay: load LEF , 50 sheets maximu m (20lb substance 20) pa per .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 15 Paper and other media 8 1/2” x 14” Legal Paper Legal document s • Trays 1, 2, 3, 4: load SEF , 500 sheets maximum (2 0lb substance 20) pape r . • Bypass Tr ay: load SEF ,50 sheets maximu m (20lb substance 20) pape r .
Page 10-16 Xerox Document Centre 440/432/430/426/425/420 User Guide 8 1/2” x 1 1” Drilled Paper 3-, 4- and 7-ring binders • Trays 1, 2, 3, 4: load LEF with holes on the left (for duplexing, load with the holes on the right), 50 0 sheets maximu m (20lb substance 20) pape r .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 17 Paper and other media T abbed paper Pages that have extended tabs to sep a- rate p ages • Trays 1, 2, 3, 4 : do not use in these tr ays. • Bypass Tr ay: load a maximum of 10 t abbed sheets, LEF , with the tabs on the outside.
Page 10-18 Xerox Document Centre 440/432/430/426/425/420 User Guide 8, 12, 16 and 24-up Xerox labels (33-up labels may not give maximum perform ance and are not recommended) Self-adhesive labels for envelopes and packag- ing • Trays 1, 2, 3, 4: load LEF o r SEF , face up.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 19 Paper and other media Cover stock Booklets • Trays 1, 2, 3, 4: load LEF or SEF , face up. • Bypass Tr ay: load LEF or SEF , face down. • High Capacity Feeder: load LEF , face down.
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Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-1 Setups 1 1 Setups The DC440/432/430/426 /425/420 is desig ned to enable machine and feature defa ult settings to be customized to meet local requirements.
Page 1 1-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Setup Procedures During manufa cture, certain se tt ings for feat ures and fu nctions of the DC440/432/430/426/425/420 are programmed into the machine. Once th e machine is installed, the Setup Tools can be used to change these settings to suit the user’s environment.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-3 Setups Fax Setups enable the Fax specific d efault settings to be changed or set up.
Page 1 1-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Owner Tools If a PIN is entered th at has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator , System Administrator , Auditron Administrato r ( DC440/432/430/425 ) and Owner Access Rights.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-5 Setups The following Screen is displayed an d contains buttons for the types of setups available. For more information about Network Scanning and Print Setup instructions , please refer to the DC440/432/430/426/425/42 0 System Administration Gu ide.
Page 1 1-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Machine Setup s Machine Setu ps contains the procedures for chang ing the default settings for the Document Centre .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-7 Setups Access the Machine Setups ¾ Select [Access ] on the Control Panel. A pop-up window will be displayed on the To uch Screen. ¾ Select [#] and use the number keyp ad to enter a Key Operator PIN - see NOTE.
Page 1 1-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Paper Tray Setups Default Tray Select the scroll buttons to select the paper su pply de fault setting - the list contains only th e paper trays available with the machine configuration.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-9 Setups Date/Time Setup Date ¾ Select [Date/T ime] . ¾ Select [Date Setup] . ¾ Select the scroll buttons to select the pref er re d dis pla y format, for examp le the mm- dd-yy format wo uld display 06-10-01 for a curre nt date of 10th June 20 01.
Page 1 1-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Time ¾ Select [Time Setup] . ¾ Select the preferred display format, 12 or 24 Hour - for example ele ve n o’c lo ck at night would ei ther be displayed as 1 1 or 23 hou rs. ¾ Use the scroll buttons to select the current time in hours and minutes.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-1 1 Setups Walkup Screen Timers ¾ Select [Time rs] . ¾ Select any button to chang e the setting - a description of each follows. ¾ Make changes as requir ed. ¾ Select [Save] to continue .
Page 1 1-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Auto Clear With the Auto Clear feature enabled, the machine retu rns to the default settings after the specified time. Low Power Low Power Mo de becomes active after the specified time of machine non-use.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-13 Setups Power Save (Auto Off) This function is dependant on the mach ine configuration . Power Save/Sleep Mode (Auto Off/Sleep) 60 minutes after the last copy or print out, the machine will automatically switch into Powe r Save/Sleep (Auto Off) Mode.
Page 1 1-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Interrupt Button The Interrupt feature enables the current job to be stopp ed and held in memory while another job is completed. When enabled the Key Operator can set up Interr upt to function on completion of the current set or th e current page.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-15 Setups Additional Setup s Report Languages Various language option s can be made available for printed reports. Please contact the Xerox representative for further information. NOTE: This option will not be available on Digital Copier configurations.
Page 1 1-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Touch Screen Contrast Customer Support Number When Machine St atus is selected the machine displays the Xerox customer support teleph one number. Typically, the correct number is entered by a Xerox repr esentative when the machine is first installed.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-17 Setups Paper Sizes Machine Serial Number The machine displays the mach ine serial number when Machine S tatus is selected. This numb er is requ ired when calling for customer support.
Page 1 1-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Xerox Supplies Number / Supplies Tel. Number The machine displays the Xerox su pplies telephone number when Machine S tatus is selected. NOTE: The number entered here will also be displayed within the WebUI.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-19 Setups Fault Override When a fault occurs on the DC440/432/430 /426/425/420 , the Touch Screen displays step -by-step instructions for the wa lkup user to clear the fault. The instructions include contacting the Key Operator if the fault ca nnot be cleared.
Page 1 1-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Unavailable Features Some types of jobs will not print if the disabled component is required for a defau lt setup.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-21 Setups Editing Kit Copy Editing. Finisher In Fax Setups, Embedded Fax (if both Fax option s are enabled), Fax Terminal Setu ps, Fax Printing Options, Output Selection, Left, Stap le d The machine will not print Fax jobs if the Finisher is disabled a nd the default is Stapled.
Page 1 1-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Finisher In Copy Setups, Output, Collated Left Tray and Copy Setups, Output, Uncollated Left Tray The machine will not print Copy jobs if the Finisher is disabled and the defaul t output is the Left Tray.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-23 Setups Print Engine In Scan Setups, Filing Setups, Proof Before Send Proof Before Sending might be enabled in some Network Scanning templa te s. The Proof Before Send job will be pending in the Prin t Queue until the prin t engine fault is cleared and printin g is resumed.
Page 1 1-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Disabled Component Service/ Feature Disabled Fea ture/Result.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-25 Setups Copy Setup s Refer to the follo win g pages for the proced ur es for Copy Setups, which includes programming the default set.
Page 1 1-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Reduce/Enlarge Defaults ¾ Select [Copy Setup s] . ¾ Select [Reduce/Enlarge] . ¾ Select [Default s] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-27 Setups Normal When users select Norm al in the Reduce/Enlarge column on the Touch Screen, a sele ction of preset sizes is disp layed. The default value of these presets can be customized to meet local requirements.
Page 1 1-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Image Quality Text for documents that cont ain line ar t and low- q ua lity halfto n es . Colored backgrounds are autom atica lly suppressed. This is the factory default. Auto for documents that contain text, photo, and grap hic combinations.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-29 Setups Output HINT : T y pic ally , th e Ce nte r T ray is used for copy output, and the Left T ray is used for fax output .
Page 1 1-30 Xerox Document Centre 440/432/430/426/42 5/420 User Guide 1 1 Sided single-sided copies from single-sided originals. 2 1 Sided single-sided copies from double-sided originals. 1 2 Sid ed double-sided copies from single-sided originals. 2 2 Sid ed double-sided copies from double-sided originals.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-31 Setups Expert Image Quality Sharpness adjusts the sharpness of th e imag e - sele ct th e pr ef erred setting. Grayscale Copying ( DC426/ 420 ) provides improved reproduction of gray levels - select On or Off.
Page 1 1-32 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Erase ( DC440/432/430/425 ) Programs the default setting s for the Edge Erase an d Border Erase features. The factory default is off for all the erase features wit h the erase values set to 0 inches.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-33 Setups Edge Erase ( DC440/432/430/425 ) ¾ Select [Edge Erase] . ¾ Use the scroll buttons to set the default Edge Erase settings. ¾ Select [Save] . ¾ Select [Close] to exit Copy Setups .
Page 1 1-34 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fax Setup s On the DC440/432/430/425 both Server Fax and Embe dded Fax can be installed on the Document Centre, bu t only one service can be enabled at any one time. If both are installed they must be configured separa tely.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-35 Setups ¾ Select [Fax Setup s] . NOTE: If only Server Fax or Embedded Fax is installed, on selection of Fax Setups the relevant setup screen will automatically be displaye d. ¾ If necessary , select the Fax option required.
Page 1 1-36 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Server Fax Setup s (DC440/432/430/425) Once Server Fax has been installed on the DC440/432/430/ 426/425/420 it will need to be enabled and the filing repositorie s set up within the required network config uration.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-37 Setups Embedded Fax Refer to the follo win g pages for the proced ur es for ch an g ing the default Embedd ed Fax featur es.
Page 1 1-38 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access Fax Terminal Setups Fax Terminal Options NOTE: Only those selections relevant to the machine configuration will be available. Local ID According to the Federal Law, the DC440/4 32/430/426/425/ 420 must be progra mme d with an identification number.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-39 Setups Local Name The Local Name is the name allocated to this particular machine. For example, it cou l d indica te the location of the machine - for example, ‘Co pier West’, or be the Company name.
Page 1 1-40 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Company Logo Company Logo is used to identify the organ ization sending the fax in the header of the transmissio n report and in the cover letter for fax documents. ¾ Select the se cond [Local Name] on the right of the screen.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-41 Setups Delayed Start Time Users can scan a document and de lay its tr ansmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is ente red here.
Page 1 1-42 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Long Document (DC 440/432/430/425) This feature allows the Key Oper ator to set up the machine to scan and send fax documents that ar e longer than 16.5”. ¾ Select [Long Document] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-43 Setups Dialling Digits Reporting (DC440/432/430/425) This defaul t selects whet her the fi rs t or the last 20 digits of a telephone number a re d isplayed on reports an d headers. ¾ Select [Dialling Digits Reporting] .
Page 1 1-44 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fax Printing Options ¾ Access Fax T erminal Setups as described on “Fax Terminal Setups” on page 11-37 .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-45 Setups Duplex Printing This feature sets the default 2-sided printing setting for incoming fax documents and rep orts. NOTE: Duplex Printing features will depend on product configuration .
Page 1 1-46 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Paper Attributes Programs the default types, colors and sizes of paper on which fax documents and reports can be printe d. Output Selection Programs the output tray fo r incoming fax documents.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-47 Setups A3 Æ 11" x 17" (DC440/432/430/4 25) Programs incoming fax documen ts to be printed on a different size paper. For example, an inco ming A3 size (European standard) fax can be trimmed to print on 11" x 17" pape r.
Page 1 1-48 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Auto Print prints an Activity Report when the number of outgoing and incoming calls reaches 50. On ly calls that were not printed on the last report ar e inc l ud ed . On Demand prints an Activity Report only when it is manually selected.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-49 Setups Transmission Report Programs the machine to print th e status of each transmission and displays a reduced imag e of the first page of the original document after each transmission is completed.
Page 1 1-50 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each t ime a fax is received. Fax Panel Defaults ¾ Access Fax T erminal Setups as described on “Fax Terminal Setups” on page 11-37 .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-51 Setups Standard (200 x 10 0) reduces communication time - use for text documents. Fine (200 x 20 0) com bines the fe atures of s tandard an d super fine resolution - use for most fax documents an d for black and white gr aph ics .
Page 1 1-52 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Forced 4800 ( DC426/4 20 ) Used when fax communications ar e susceptible to errors.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-53 Setups G3 like Super G3 , this setting automati cally de te rm in es th e communication mode to be used based on the maximum capabilities of the remote fax machine, but initial communication speed is 14 ,400 bps.
Page 1 1-54 Xerox Document Centre 440/432/430/426/42 5/420 User Guide To Add or Edit a Mailbox ¾ In the Mailbox List, select a mailbox to select it. T o add a new mailbox, select an empty mailbox. ¾ Select [Edit M ailbox] . ¾ Select [Mailbox Password] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-55 Setups To Delete a Mailbox Fax File Manageme nt ¾ Access Fax T erminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Select [Fax File Management] . ¾ Select [Delete Mailbox] .
Page 1 1-56 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Mailbox Files ( DC440/432/430/425 )/Failed Fax Files ( DC426/420 ) Displays a list of fax jobs th at were unsuccessful after attempting to send the job a specified number of times depending on current setting s.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-57 Setups Auto Delete automatically deletes stored fax files after they have been transmitted. Keep keeps stored fax files after they have been transmitted until they are manually deleted.
Page 1 1-58 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access Fax Communication Setups NOTE: Only those selections relevant to the product configuration will be available. Outgoing Fax Options. Dialing T y pe This setting programs a tone or pulse dialing.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-59 Setups Pause Time This feature sets the amount of time for dia l pauses. Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made.
Page 1 1-60 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ Select [Redial Management ] . ¾ Select [Redial Count] . ¾ Select the scroll buttons to select the num be r of redia l attempts. ¾ Select [Save] . ¾ Select [Redial Interval] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-61 Setups Line Monitor Line Monitor audibly monitors a transmission through the inter nal speaker until a connection is made. Afte r connectio n, the line monitor is removed. Line Monitor Volume sets a default volu me for line mo nitoring as High, Normal, or Low.
Page 1 1-62 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Batch Send Transmits seve ral pending docum ents to one destination during a single phone call. Resend Count Sets the number of at tempts that can be mad e to automatically re-transm it a failed pa ge if a pag e error occ urs.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-63 Setups Incoming Fax Options ¾ Access Fax Communication Setup s as describe d on “Fax Communication Setups” on page 11-5 7 . ¾ Select [Incoming Fax Options] . Auto Answer Delay Sets the delay in seconds before incoming calls are automatically answered.
Page 1 1-64 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Ring Volume Junk Fax Prevention This feature prog rams the machine to only accept inco ming fax documents from remote machines wh ose Local ID numbers are programmed into th e Dial Directory.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-65 Setups Receive Header Print ( DC440/432/430/425 ) When enabled the machine auto matically prints information about the transmitting ma chine on the top of each p age. Secure Fax Receive ( DC440/432/430/425 ) This feature ensures that incomi ng faxes are treated as se cure faxes.
Page 1 1-66 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Line Use Restriction ( DC440/432/430/425 ) Where more than one line is connected to the DC440/4 32/430/ 426/425/420 , this feature enables one line to be reserved for incoming fax do cuments.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-67 Setups Auditron Setup s The Auditron feature e nables machine usage to be tracked and / or controlled, preventing unau thorized access to the mach ine and enabling rechar ges for prints to be applied .
Page 1 1-68 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access to the Auditron Setups is controlled by a Personal Identification Number (PIN), and it is limited on the DC440/432/ 430/425 to users who ha ve Auditron Administrator privileges and on the DC426/420 to us ers who have Owner privileges.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-69 Setups Internal Auditron (DC440/432/430/425) Internal Auditron setups on the DC440/432/430/42 5 covers the following topics: 1. Auditron Enable Setups— to set up the Auditron for one or more service s.
Page 1 1-70 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Copy enables/disable s Auditron for Copy jobs. Fax enables/disable s Auditron for Fax jobs. NOTE: The choice available will depend on the machine configuration - for example if the machine does no t have Fax capability , then the Fax option will not be displayed.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-71 Setups Add/Modify Accounts (DC440/432/430/425) ¾ Select [Internal Auditron] . ¾ Select [Account Setup s] . ¾ Make selections as required - see below for a description of each. ¾ Select [Save] .
Page 1 1-72 Xerox Document Centre 440/432/430/426/42 5/420 User Guide All Limits the same use the p opup keypad to e nter a limit in un its of 100 to r estrict the number of prints whic h can be a ssigned to this account for all the services selected.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-73 Setups Reset All Counters Reset All Limits Delete All Accounts ¾ T o reset the counters for ALL ACCOUNTS to zero, select [Reset All Counter s] at the top of the screen. ¾ Select [Confirm] .
Page 1 1-74 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Limit Policy (DC440/432/430/425) This feature sets machine behavior when the user’s acco unt limit has been reached. When the limit is r eached, the machine will either stop the current job im mediately or let the job finish and go over the limit.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-75 Setups Scroll List use the scroll bu tto n s to acc es s each account to review the counters associated with that a ccount. The scroll list displays all accounts in num erical order with the lowest account number appearing at the top of the list.
Page 1 1-76 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Internal Auditron ( DC426/420) Internal Auditron setups on the DC426/4 20 models cover the following topics: 1. Service Access Setup— to set up the Auditron for one or more service s.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-77 Setups Off (No Auditron) enables/disables Auditron for the service selected. Auditron Without Account Limits enables Auditr on and allows unlimited usage for each account for the service selected.
Page 1 1-78 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Add Accounts ¾ Access Auditron Setups . ¾ Select [Internal Auditron] . ¾ Select [Account Setup] . ¾ Make selections as required - see below for a description of each. ¾ Select [Close] .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-79 Setups Scroll buttons a new limit can be en tered to restrict the n umber of prints wh ich can be assigned to this account. Unlimited there is no limit on the number of pr ints that can be assigned to this account.
Page 1 1-80 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Download All Accounts downloads Auditron information to a PC. However, the download process requir es additional external h ardware in order to operate. Contac t the Xerox Sales representative for further information.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-81 Setups Termin at e Jo b if set to On, the machine will st op the job as soon as the account limit has been reached - any pages committed to pr int will be allowed to print.
Page 1 1-82 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Based Accounting (optional) (DC440/432/430/425) Job Based Accounting is an optional external accountin g system installed via a floppy disc and set up by the System Administrator.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-83 Setups 1. Enable the software using the floppy disc. 2. Configure the Third Par ty Accounting System. 3. At the machine enable Job Base d Accounting. Enable /Disable enables/disables Job Based Accou nting.
Page 1 1-84 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Foreign Interface Device A Foreign Interface Device might be a coin-operated de vice, a bill acceptor , a card re ader, or a ne twork contr olled tracki ng system installed on the system.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-85 Setups Monitor without limits to set the device to track the usage of the mach in e, but no t to limit users to a number of copies or pr ints. Monitor with li mits to set the device to tra ck th e us ag e of the m ach in e, but limit users to a numbe r of copies or prints.
Page 1 1-86 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access Right s Personal Identification Number s (PINs) and privileges are assigned to users who need to acce ss the Setu p Too ls. Up to 100 PINs, each between 4 and 16 digits lo ng, may be assigned.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-87 Setups Each privilege determines the right to set up the default settings for a specified set of functions, as shown in the table below. More than one pr ivilege can be assigned to an individu al user.
Page 1 1-88 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - PIN 1234 enables its assigned user to e nter the Setup Tools and access only the Auditr on and Access Setup features.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-89 Setups Assign Privileges ¾ Select [Access] on the Control Panel. A pop-up window will be displayed on the Tou ch Screen. ¾ Select [#] on the Co ntrol Panel, and enter a PIN with Owner Privileges .
Page 1 1-90 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Add Pin Set User Privileges ¾ Select [Add Pin] . ¾ Using the pop-up keyp ad, enter a number be tween 4 and 16 digit s. ¾ Select [Save] . ¾ Use the search facility or scroll buttons to select the user pin n umber for the user whose privileges are to be set or modified.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-91 Setups Delete PIN ¾ Use the search facility or scroll buttons to select the User PIN number to be deleted ¾ Select [Delete PIN] .
Page 1 1-92 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Service Access Control - Authentication Mode (DC440/432/430/425) Authentication is an optional feature availab le on a network connected DC440/432/4 30/425 . Authentic a tion restr icts access to Server Fax, Networ k Scanning and E -mail.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-93 Setups Networked Authe n t icated Access when enabled users will need to enter their name and password to ga in access to prot ected featur es. The user na me and password are sent to a server for veri fication.
Page 1 1-94 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Network Scanning Setup s Network Scanning is an optional feat ure available on a netwo rk connected DC440/432/430/42 6/425/420 .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-95 Setups If File Already Exists Allows the System Administrator to select the Filing Policy contained in the default templa te.
Page 1 1-96 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Print Setup s Print Setups options are set up by the System Administrator. These setups and defaults ar e relevant to the DC440 /432/430/ 426/425/420 as a fully networked printer . NOTE: Refer to the DC440/432/430/426 /4 25/420 System Administration G uide for more information.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-97 Setups Printer Setups Sets up the following options on the machine: - Banner Sheet - a cover sheet that is printed with the job. - Start Page - specifies whether or not a startup page is automatically printed each time the ma chine is powered on.
Page 1 1-98 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Tower Mailbox Setups Allows users to be assigned to a specified bin. There are 10 bins available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-99 Setups E-mail Setup s (DC440/432/430/425) E-mail is an optional feature ava ilable on a network connected DC440/432/430/42 5 .
Page 1 1-100 Xerox Document Centre 440/432/430/426/42 5/420 User Guide.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-1 Maintenance 12 Maintenance There will be times when the ma chine will require maintenance tasks to be carried out.
Page 12-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Ordering Supplies A variety of supplies, such as the Copy/Pr int Cartridge, cleaning solutions, editing m arkers and staples are availab le for the DC440/432/430/426/4 25/420.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-3 Maintenance Cleaning the DC440/432/430/426/425/420 Proper maintenance is important fo r the smooth operation of any equipment. CAUTION: When cleaning the DC44 0/432/430/426/425/42 0 , do not use organic or strong chemical solvents or aerosol cleaners.
Page 12-4 Xerox Document Centre 440/432/430/426/425/420 User Guide The Control Panel and Touch Screen Regular clea ning keeps the touch s creen and Co ntrol Panel free from dust and dirt . To re move fing er prints an d smud ges, clean the control panel and to uch screen with a soft, lint-free cloth, lightly dampened with water.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-5 Maintenance Replacing the Copy/Print Cartridge The Copy/Print Cartridge is a cu stomer replace able unit.
Page 12-6 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ Slide the Finisher and/or Hig h Capacity Feede r away from the machine. ¾ T o open the Duplex Module door , release the lever located at the front of the Duplex Module.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-7 Maintenance ¾ Release the handle to open the Upper Lef t Door . ¾ Pull the Lef t Front Cover open towards you.
Page 12-8 Xerox Document Centre 440/432/430/426/425/420 User Guide CAUTION: Hold the empty Copy/Print Cartridge away from you to avoid spilling any dry ink res idue. ¾ Holding the colou red lever , as shown, slide the cartridg e out until you can take hold of the handle on top of the cartridge.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-9 Maintenance Recycling the Copy/Print Cartridge The Print/Copy Cartridge is de signed to be re-manu fa ctured. However, refilling the cartridge is not reco mmended because critical components may need re placing.
Page 12-10 Xerox Document Centre 440/432/430/426/425/420 User Guide CAUTION: T o avoid spills, do not remove the sealing t ape until the Copy/Print Cartridge is completely in place. ¾ Holding the cartridge by its handle, slide it into the frame in the machine.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-1 1 Maintenance CAUTION: Occasionally , after the Copy/Print Cartridge is replaced, the first p age printed is blank. This is becaus e the roller has not yet turned over to dist ribute fresh dry ink.
Page 12-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Loading St aples Finisher (optional) The Finisher contains an automatic stapler. Staple cartrid ges contain 500 0 staples. T o replace the cartr idge: ¾ Press and hold the button on top of the Finisher to lower the Finisher T ray .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12- 13 Maintenance ¾ The staple cartridge is located inside the small door , which has a staple i mprinted on the outside. Pull open the door towards you. ¾ T ake hold of the cartridge as shown.
Page 12-14 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ Unpack the new stapler cartridge. ¾ Slide the new cartridge into place. ¾ Close the st aple cartridge door . ¾ If the Finisher tray does not rise automatically , press and release the button on top of the Finisher to return the Finisher T ray to it s operating position.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12- 15 Maintenance Convenience Stapler (o ption al) ¾ When the sta ple cartridge needs replacing or a st aple jam occurs, the indicator light on the righ t hand side o f the Convenience S tapler will be lit.
Page 12-16 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ T o remove the used cartridge, hold the side s and slide the stap le cartridge straight out of the stapler; do not slide at an angle. ¾ Dispose of the used cartridge. ¾ Unpack the new cartridge .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-1 Problem Solving 13 Problem Solving The DC440/432/430/426 /425/420 has built-in information to help identify and manage er ror messages and pro blems. It also contains troubleshooting and prob lem-solving procedures to help quickly resolve the problem.
Page 13-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fault Clearance Procedure If a fault or problem occurs, ther e are several ways in which the type of fault can be identified. Once a fault or problem is identified, establish the pr obable cause an d apply the appropriate solutio n.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-3 Problem Solving Clearing Jams Media jams happen for a varie ty of reasons. Check the guidelines below to reduce th e potential for jams in the DC 440/ 432/430/426/425/4 20: - Use only recommended med ia.
Page 13-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Problem Solving T ables If you are experiencing difficul ty using the DC 440/432 /430/426/ 425/420 , check the suggestions in the following tables for problem solving advice. Symptom Recommendation The machine will not power ON ¾ Check the power cord installation.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-5 Problem Solving “Close lower left door” message. ¾ Slide the Finisher/High Cap acity Feeder away from the printer . ¾ Open the lower lef t door and then close it. Ensure the door is latched securely in place before slidin g th e Fin i sh er /Hig h Capacity Feeder back.
Page 13-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide The mach ine did not enlarge an 8 1/2” x 1 1” document on to an 1 1” x 17”page ¾ 1 1” x 17”pa per can only be loa ded in the trays short edge feed. Load the 8 1/2” x 1 1”document shor t edge feed.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-7 Problem Solving Drilled paper holes are on the wrong side ¾ For two-sided copying using drilled paper , load the paper the oppo site of the single sided copying instructions on the tray .
Page 13-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Using the Edit feature causes the machine to display a fault ¾ Press firmly when using the mar k er to ensure th at the mac hine can de tect the edit marks. ¾ Do not select Interrupt or Pause when using Edit .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-9 Problem Solving S t reaks, lines, spots OR black, solid, dotted lines on every other copy ¾ Clean th e Document Glass, CV T Glass, areas under the Platen Cover , the Document Feeder and the p aper guide s.
Page 13-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Output is too ligh t ¾ If the Copy/Print Cartridge is new , the toner may not be di spen sed. ¾ Run of f more print s until the copy qu ality has improved. ¾ Set the Image Quality feature to a d arker setting.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-1 1 Problem Solving W ashout ¾ Check the quality of the document s. ¾ If the image is lighter near the bord ers, select a darker Image Quality setting on the touch screen. ¾ Replace the Copy/Pri nt Cartridge.
Page 13-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Misfeeds in the Bypass T ray ¾ Remove the paper and reload the tray . Do not add pa per to the tr ay when p aper is already lo aded. Instea d, remove the paper , combine the additional p aper with the pape r from the tray and reload the tray .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 13 Problem Solving Jams in the stapler ¾ Remove the staple car tridge from the stapler a nd ch eck the position of the first staple. The staple should be lying flat against the met al striking plate.
Page 13-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Can’t store a document for secure polling due to memory fu ll ¾ Delete any jo bs stored in the Failed F ax queue (DC4 26/420 only) . ¾ Cancel the operation and try again later when additional memory is available.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 15 Problem Solving Received fax and repo rt documents will not print ¾ Check the fax enabled p aper trays in Machine Status . Y ou might need to ask the Key Operator to change th e settings.
Page 13-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Fault Codes and Messages During a fault, the tou ch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the a ttention of the Key Oper ator.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 17 Problem Solving 0223–0226 A communication err or occurred. Check the telephone line, select [ Forced 4800] and b egin again. 0227 Memory becam e full du rin g com mun i cat ion . Check the available memo ry .
Page 13-18 Xerox Document Centre 440/432/430/426/425/420 User Guide 0545–056C Either a dial tone was not detected or the telephone circuit was busy . Check the telephone line and begin ag ain. 056D The remote machine did not an swer . Contact the remote operato r an d begin again.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 19 Problem Solving Output Quality Various situatio ns can affe ct the quality of the output. Che ck the following conditions to e nsure optimum copy performance. If you still cannot resolve t he problem, contact the K ey Operator.
Page 13-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Call for Service procedure If the difficulty persists, c ontact the Xerox Welcome Center. Xerox Welcome Center Telephone Numbe r The telephone numbe r of the Xerox Welcome Center is provided at the time of product installation .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-1 Specifications 14 Specifications The DC440/432/430/426 /425/420 adhe re s to stri ct specifications , approvals and certifications. These specifications are design ed to prov ide for the safety of us ers and to ensure that the machine operates in a fully functio nal state.
Page 14-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Machine Sp ecifications Hardware Configuration Simplex ( DC425 cabinet configuration) : processor/C rack with scanner, cabinet with .
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-3 Specifications Copier Speed from paper tray 1 DC420 : One-sided: 8 1/2” x 1 1” LEF: 20 cpm 11” x 17” SEF: 10 cpm Two-sided: 8.
Page 14-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Left Tray: after the job is scan ned Warm-up Time Cold Start: approximately 3 1/2 minutes DC440/432/430/42 5 Digital Copier 55 seconds DC426/420 Digital Copier 59 seconds Document Feeder Capacity: 50 sheet s Paper sizes: 8.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-5 Specifications Bypass Tray Capacity: 50 she et s of 20 l b (su b sta nc e 20 ) pe r tra y Paper Weights: 16 -110lb (substance 16 - 110).
Page 14-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Finisher (optional) Capacity: 1000 she et s of 20 lb (s ub sta n ce 20 ) paper Paper Sizes: 8 1/2” x 5 1/2” to 11” x 17” Paper Weights: 16 - 110lb (substa nce 16 - 110) Set Size: 50 sheets of 20lb (substance 20) pape r Staples: 5000 per cartri dge.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-7 Specifications Tower Mailbox (optional) 10 bins Capacity: DC440/432/430/425: 10 0 sheets of 20lb (substance 2 0) paper in each bin. DC426/420: 70 sheets of 20lb (substa nce 20) paper in each bin.
Page 14-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide S pecifications for the Embedded Fax Feature Fax T ransmission Speed DC440/432/430/42 5: 33.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-9 Specifications USA: approved to FCC Pt 68 Canada: approved to DOC CS-03 Other coun tries: certified to national PTT standard s.
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Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-1 Glossary 15 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in th is Guide.
Page 15-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide T erms Defined Use the definitions below to learn more about the meanings of terms used in this Guide. Activity Report a report that contains informa tion about jobs sent an d received.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-3 Glossary Comments To and From lines on a fax cover page, or an annotation on a copy job. Communication Mode (440/432/430/425 ) selects the c ommunicatio n mode used for transm ission to a remote fax machine for exampl e, Super G3, G3 or Forced 4800bps.
Page 15-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dual Tone Multi Frequency (DTMF) the use of a keypad seq uence (t ones) to tra nsmit to, or poll from, a remote mailbox. Duplex referrin g to a document that contains an image on both sides of the page.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-5 Glossary Group Dialing a form of abbreviated di aling that enables the dialin g of multiple locations by entering on e three-character code. The mach ine stores the image in memory and then transmits it to each location.
Page 15-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide LDAP An acronym for L ightweight D irectory A ccess P rotocol. A protocol that allows sharing or cor porate phone book information. Long Document a document that is lo nger than 23" (584.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-7 Glossary Output finished copies or received fax documents. Owner a designated user who can assign machine access rights to other user s. Password a four-digit number that provides access to and protects, an electronic mailbox.
Page 15-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Protocol the rules that control the tr ansm itting and receiving of data. Pulse-to-Tone switching between dialling types. Th is is useful when you need pulse mode to conn ect and tone mode to acces s a mailbo x or another feature.
Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-9 Glossary Stabilizer Feet attachments that replace the casters under the machine and keep it from moving. Stand-by Mode a condition of reduced powe r consumption while the machine is not performing a transaction.
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Xerox Document Centre 440/432/430/426/425/420 User Guide i Index Numerics 2 up, copy 36 A about this guide 1 access button 24 access fa x communi cation setup 58 access rights setup 86 account informa.
ii Xerox Document Centr e 440/432/430/426/425/420 User Guide High Capacity Tray & Finisher fitted 7 left tray fitted 7 bypass tray specifications 5 C call for service proc ed u re 20 Canadian cert.
Xerox Document Centre 440/432/430/426/425/420 User Guide iii options 29 image adjustment 22 image quality 20 options 20 image shift 27 options 27 inserts 42 job assembly 48 n up 36 original input (DC4.
iv Xerox Document Centre 440/432/430/426/425/420 User Guide document feeder loadin g documents 2 document feeder specificat ions 4 document glass placing documents 4 document management field s, inter.
Xerox Document Centre 440/432/430/426/425/420 User Guide v scanning 13 erase, copy 29 erase, e-mail 12 erase, network scanning 13 expert image quality options, copy 29 expert image quality setup 31 ex.
vi Xerox Document Centre 440/432/430/426/425/420 User Guide fax mailbox 30 fax mailboxes setup 53 fax panel default setup 50 fax printing options setup 44 fax queue 63 fax report options 35 fax report.
Xerox Document Centre 440/432/430/426/425/420 User Guide vii properties features 9 propertie s tab 8 public & private repositories 15 queue tab 6 scan to fax 27 scan to file 24 scan with local cop.
viii Xerox Document Centre 440/432/430 /426/425/420 User Guide machine status 19 account information 22 counters 22 faults 21 machine information 20 paper supply status 20 print reports 21 reports and.
Xerox Document Centre 440/432/430/426/425/420 User Guide ix access 23 network scanning authentication-logging off 25 network scanning setups 94 network scanning, changing the authentication service 24.
x Xerox Document Centre 440/432/430/426/425/420 User Guide powering on 7 print 1 print documents store, fax 29 print from mailbox, fax 31 print queue - print jobs 6 print queue, copy 53 print reports,.
Xerox Document Centre 440/432/430/426/425/420 User Guide xi scan 1 added features 7 scan queu e 26 scan to fa x, int ernet serv ices 27 scan to file, in ternet services 24 scan with local copy, intern.
xii Xerox Document Centr e 440/432/430/426/425/420 User Guide tools 3 auditron enable se tups 69 auto answer delay 63 auto clear 12 batch send 62 border era se 32 broadcast & multi-poll reports 48.
Xerox Document Centre 440/432/430/426/425/420 User Guide xiii priority 14 protocol setups 96 public repository 1,2,3,4 95 receive header p rint 65 receive reduction 44 redial management 59 reduce/enla.
xiv Xerox Document Centre 440/432/430/426/425/420 User Guide automatic s tapling - finisher 12 convenience stapler 13 manual stapling - finisher 12 stapling, copy 12 start button 24 status tab, intern.
An important point after buying a device Xerox 425 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox 425 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox 425 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox 425 you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox 425 will certainly help you make a decision on the purchase.
If you already are a holder of Xerox 425, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox 425.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox 425. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox 425 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
