Instruction/ maintenance manual of the product 3200MFP Xerox
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Phaser 3200MFP User Guide 604E39320.
© 2007 by X erox Co rporation. All rights r eserved. Copyright protecti on clai med incl udes a ll forms a nd matters o f copy righted mate rial and informa tion no w allowed b y statutory or judici .
Table of Contents Xerox P haser 3200 MFP Table of Contents-1 1 Wel come About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2 Get ting to kn ow your ma chine . . . . . . . . . . .
1 Table of Conten ts Table of Contents-2 Xerox Pha ser 3200MF P 3 Network Setup Introduct ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3 - 2 V ia the control panel . . . . . . .
Table of Contents Xerox P haser 3200 MFP Table of Contents-3 Using W a term arks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2 0 Using Over lays . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1 Table of Conten ts Table of Contents-4 Xerox Pha ser 3200MF P Re ceivin g a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9 About Recei ving Modes . . . . . . . . . . . . . . . . . .
Table of Contents Xerox P haser 3200 MFP Table of Contents-5 10 T roubl eshooting Cle aring Docu ment Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10- 2 Input Misfee d . . . . . . . . . . . . . . . .
1 Table of Conten ts Table of Contents-6 Xerox Pha ser 3200MF P.
1W e l c o m e Xer ox Phaser 3200MFP 1-1 1 We l c o m e Thank y ou for choo sing the Xerox Phaser 3200MFP . This product h as been design ed for ease of use, but to use yo ur machine to i ts fullest potential take som e tim e to rea d thi s User Guide .
1W e l c o m e 1-2 Xerox Pha ser 3200MFP About This Guide This User Gui de provides in formatio n you need for setting up your machin e. It also prov ides all t he detailed i nstructions for using yo ur machine as a printer, scanner, copi er and facsimil e and information for maintainin g and troubleshoot ing the mach ine.
1W e l c o m e Xer ox Phaser 3200MFP 1-3 Getting to kn ow your machine Compon ent location These are the main components of your machin e: Front View Documen t Guide Document Input Tray Document Cover.
1W e l c o m e 1-4 Xerox Pha ser 3200MFP Rear V iew EXT. Jack USB po rt NOTE: If your country has a dif ferent telephone connection system, thi s socket may be blocked.
1W e l c o m e Xer ox Phaser 3200MFP 1-5 Control Panel Function s 12 3 4 5 6 7 8 9 10 Feature Descript i on 1 Lighten/ Darken Adjusts the brightne ss of the i mage for the current copy and e-mail job. 2 Orig inal T yp e Selects the document type for the current copy and e-m ail job.
1W e l c o m e 1-6 Xerox Pha ser 3200MFP 6 Phone Bo ok Allows yo u to store fr equently-di aled fax num bers and e- mail addresses in memor y or sear ch for sto red fax n umbers a nd e-mail addr esses. Manua l Dial Engage s the tele phone l ine. Broadcas ting Allows y ou to sen d a fax to m ultiple destin ations.
1W e l c o m e Xer ox Phaser 3200MFP 1-7 S p ecia l Features Your new machi ne is equipped wi th special features that improve th e print quality . You can: Print with exce llent quality and high s peed • You can print up to 1200 dots per inch (dpi).
1W e l c o m e 1-8 Xerox Pha ser 3200MFP Print in vari ous environments • You can print in Windows 98/Me/20 00/XP(3 2/ 64bit) /2003(32/ 64bit)/Vis ta . • Compatible with Linux and Macintosh ( Phaser 3200MFP/N only ) . • Zoran IPS Emulation* is compat ible with PostScript 3 (PS) and enables PS printing (Ph aser 3200MFP/N only).
1W e l c o m e Xer ox Phaser 3200MFP 1-9 Customer Sup port If you need assistance dur ing or after product instal lation, please visit the Xerox website fo r online solutions and support : http://www .xerox.com If you requir e further assistance, call our experts at the Xerox Welcome Center , or conta ct your local represent ative.
1W e l c o m e 1-10 Xerox Phase r 3200MFP Safety Notes Read these saf ety notes care fully b efore using thi s product to ensur e you operate the equipment saf ely. Your Xerox pr oduct and recommended suppl ies have been design ed and tested to meet stri ct safety require ments.
1W e l c o m e Xer ox Phaser 3200MFP 1-11 Operat or Acce ssible Are as This equipment has been desi gned to restri ct operator access to safe areas only. Operato r access to hazardous areas is rest ricted with covers or guards, which would require a tool to remove.
1W e l c o m e 1-12 Xerox Phase r 3200MFP Disconnect Device The power cable is t he disconnect device f or this equipment. It is attached to the back of the machine as a plug-in de vice. To re move all e lectrical power from the equipment, di sconnect the power cable from the electr ical outlet.
1W e l c o m e Xer ox Phaser 3200MFP 1-13 • Never attempt any maintenance function th at is not speci fically desc r ibed in thi s documentati on. • This equipment should not be pla ced in a built-in installation unle ss proper ventilati on is provide d.
1W e l c o m e 1-14 Xerox Phase r 3200MFP For Consum ables Store all c onsumables in accordance with the inst ructions given o n the package or co ntainer. • Keep all consumables away from the reach of children. • Never thro w toner, pr int cartridges or toner cont ainers into an open flame.
1W e l c o m e Xer ox Phaser 3200MFP 1-15 Regul atory Informa tion CE Mark The CE mark applied to this product symbolizes Xerox's decla ration of conformit y with the fol lowing appl icable Dire .
1W e l c o m e 1-16 Xerox Phase r 3200MFP Data Coupler Information: This equipment compl ies with Part 68 of the FCC rul es and the requirements adopted by the Adminis trative Counc il for Terminal A ttachments (ACTA).
1W e l c o m e Xer ox Phaser 3200MFP 1-17 If your office has specially wi red alarm equipment connected t o the telephone line, ensur e the install ation of this Xerox equipment does not disabl e your alarm equipment. If you have questions about what will disable alarm equipment, cons ult your Telephone Co mpany or a qualified inst aller.
1W e l c o m e 1-18 Xerox Phase r 3200MFP Europe Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Dire ctive This Xerox product has been sel f-certified by Xerox for pan-Eu ropean single terminal connecti on to the analogue public switched telephone net work (PSTN) in accordance wit h Directi ve 1999/5/EC.
1W e l c o m e Xer ox Phaser 3200MFP 1-19 Environmental Compliance USA ENERGY STAR As an ENERGY STAR ® partner, Xerox Corporation has det ermined that (the basic con figuration of) this product meets the ENERGY STAR gu idelines for energy effi ciency.
1W e l c o m e 1-20 Xerox Phase r 3200MFP Illegal Copies USA Congress, by statut e, has forbidden the reproducti on of the followi ng subjects under certain ci rcumstance s. Penalties of fi ne or imprisonment may be imposed on those g uilty of making such reprod uctions.
1W e l c o m e Xer ox Phaser 3200MFP 1-21 7. Immigration Pape rs. 8. Draft Registration Car ds. 9. Selective Service Inducti on Papers th at bear any of the following Registrant 's informati on: .
1W e l c o m e 1-22 Xerox Phase r 3200MFP 8. Document s, regi sters or records kept by public of ficials charged with the duty of making or issu ing cert ified copies t hereof, where the copy falsely purport s to b e a certified copy thereof.
1W e l c o m e Xer ox Phaser 3200MFP 1-23 Product Recyclin g and Dispo sal If you are managing the disposa l of your Xerox product, pleas e note that the product ma y contain lead, mer cury, perchlorate and other m aterials whose disposal may be regulated due to environ mental considerations.
1W e l c o m e 1-24 Xerox Phase r 3200MFP.
2 Getting St arted Xer ox Phaser 3200MFP 2-1 2 Getting S t arted Before you star t to use your machine, there are a number of tasks to perfo rm. Using the instructions provided in thi s chapter, unpack and setup your machine.
2 Getting Started 2-2 Xerox Pha ser 3200MFP Unp ack ing th e mach ine 1. Remove the machine and all accessories from the p acking carton. Make sure that the machi ne has been packed wit h the following items: NOT E: The appearance of the power cord and the t elephone line cord may dif fer dependin g on your country’ s specification s.
2 Getting St arted Xer ox Phaser 3200MFP 2-3 2. Remove the pac king tape from the fr ont, back, and sides of the machine. Selecting a Lo cation Select a level, stable p lace with adequate space f or air circulati on around t he machine. All ow extra space for opening doors and trays.
2 Getting Started 2-4 Xerox Pha ser 3200MFP Inst alling the Print Cartrid ge 1. Open the f ront door . 2. Remove the Print Cart ridge from it s bag and remove the p aper protecting the cart ridge by pulling the p acking tap e. 3. Thoroughly roc k the cartridge 5 or 6 times t o distribut e the toner .
2 Getting St arted Xer ox Phaser 3200MFP 2-5 4. Unfold the Print Cartridge handle. Hold t he handle and insert the cartr i dge into the machine until it snap s into place. NOTE: When inserting or removing the Print Cart ridge take care not to scr atch it agains t the mach ine frame.
2 Getting Started 2-6 Xerox Pha ser 3200MFP Loading Pap er The tray c an hold a maxi mum of 250 sh eets of 20 lb ( 75 g/m 2 ) plai n paper. 1. Pull the t ray toward you t o open. 2. Squeeze the rear guide and pul l it out to extend the t ray . 3. Fan the edges of t he paper st ack to sep arate the p ages.
2 Getting St arted Xer ox Phaser 3200MFP 2-7 5. Squeeze the r ear guide and sid e guide and move t hem so that they jus t touch the edge of th e paper st ack. NOTE: Do not push t he guides hard agains t the pap er stack to caus e the stac k to bend. If you do not adjust t he p aper side gui de correctly , paper ja m s may occur .
2 Getting Started 2-8 Xerox Pha ser 3200MFP Making Connecti ons 1. Plug one en d of the supplied telephone li ne cord into the LINE jack on the machine and the other end int o the telephone wall socket. 2. Plug the cord of your extensi on phone or answering machine i nto the EX T .
2 Getting St arted Xer ox Phaser 3200MFP 2-9 connected t o the EXT . jack on the machi ne, the ext ernal equi pment will fail t o ring when receiving an incoming cal l as the mac hine is designed to operate with the l atest technol ogy. To prevent this incompat ibility, use two-wi re (newer equipment) te lephones or answering machines.
2 Getting Started 2-10 Xerox Phase r 3200MFP 3. Connect a USB cable to the USB por t on your machine. Connect t o the USB port on your computer. 4. If you want to use a LAN cable, purchase LAN cable and connect it to the LAN connector on your machine.
2 Getting St arted Xer ox Phaser 3200MFP 2-11 Switching O n the Machine 1. Plug one end of the supplied power cord into the AC socket on the machine and the other end into a properly grounded AC outlet. 2. Press the power switch to t urn the machine on.
2 Getting Started 2-12 Xerox Phase r 3200MFP Inst alling Printer Sof tware NOT E: Y ou must install software using the suppl ied CD-ROM after you have set up your machine and connected it to your computer .
2 Getting St arted Xer ox Phaser 3200MFP 2-13 System Requi rement s Your machine supports follo w ing operati ng system. Windows 98/Me/2000/ XP (32/64 bit)/2003(32/6 4bit)/Vista The followi ng table shows Windows requirements.
2 Getting Started 2-14 Xerox Phase r 3200MFP Printer Driver Features Your printer dri vers support the following stan dard features: • Paper source selec tion • Paper size, orient ation and media type • Number of copie s The following tab le lists the featur es supported by your pri nter drivers.
2 Getting St arted Xer ox Phaser 3200MFP 2-15 Changing the Display Lan guage and Co untry Setting L anguage To change the language that displa ys on the control panel, fo llow these steps: 1. Press Menu unt il “Machine Setup” appears on the top line of the display .
2 Getting Started 2-16 Xerox Phase r 3200MFP 10. If you want to insert a sp ace in the name, you can also use the button to move the cursor to ski p the position. 11 . Press Enter when the name on the display is cor rect. 12. T o return to S tandby mode, pr ess Stop/Cl ear .
2 Getting St arted Xer ox Phaser 3200MFP 2-17 Keypad Let t ers and Numbers Changing Numbers or Names If you make a mis take while entering a number or name, press t he button to delete the la st digit or character. Then enter the correct number or character.
2 Getting Started 2-18 Xerox Phase r 3200MFP 3. Enter the corr ect time and date using the number key pad. NOT E: The date format may dif fer from country to country . You can al so use the scroll button ( or ) to move the cursor under the digit you want t o correct and enter a new number.
2 Getting St arted Xer ox Phaser 3200MFP 2-19 Changing the Dial Mode This setting ma y not be available depending on your count ry. If you cannot reach this opt ion, your machine does not support this feat ure. You can set the dial mode for your machine to either ton e dialling or pulse dialling.
2 Getting Started 2-20 Xerox Phase r 3200MFP Setting Soun ds You can co ntrol t he following sounds: • Speaker : You can turn on or off th e sounds from th e telephon e line throug h the spe aker, such a s the di al tone or a f ax tone . With this opti on set to “Comm.
2 Getting St arted Xer ox Phaser 3200MFP 2-21 Using the Sav e Modes T oner Save Mode Toner Save mode allows your machi ne to use less toner on each page. Activat ing this mode extends the lif e of the Print Cartridge beyond what one would experie nce in the normal mode, but it reduces print qualit y.
2 Getting Started 2-22 Xerox Phase r 3200MFP Using ControlCentre Using Control Centre, you can c r eate and edi t Phonebook entrie s from your computer and c onfigure the destinat ion launches when yo u use the corresponding button on the control panel.
2 Getting St arted Xer ox Phaser 3200MFP 2-23 To open ControlCentr e: 1. S tar t your Windows. 2. Click t he Start button on your desktop computer . 3. From the Programs or All Pro- grams , selec t your prin ter dri ver name and then ControlCentre . The ControlCentr e window opens.
2 Getting Started 2-24 Xerox Phase r 3200MFP The Phoneb ook T ab Click the tab to configur e print system settings. Read . Reads the Phonebook ent ries from the machine f or use in the ControlCentr e. Write Downloads t he Phonebook entries from the ControlCentr e to the machin e.
2 Getting St arted Xer ox Phaser 3200MFP 2-25 The Prin ter T ab Click the tab to c onfigure pr int syst em settings. Orientation Allows you to sele ct the default orientation of print image on the page. Margins Allows y ou to set th e margin of print mater i als.
2 Getting Started 2-26 Xerox Phase r 3200MFP.
3 Network Se tup Xer ox Phaser 3200MFP 3-1 3 Network Setup Connecting your machine to a network is avail able only on the Phaser 3200MFP/N . This chap ter gives you step-by-s tep instructio ns for setting up your machine for networ k connections.
3 Network Setup 3-2 Xerox Pha ser 3200MF P Introductio n Once you have con nected your machine t o a network with an RJ-45 Et hernet cable, you can share the machin e with other network user s. You need to set up the network pro tocols on the machine to use it as your network pri nter.
3 Network Se tup Xer ox Phaser 3200MFP 3-3 Configuring TCP/IP Your machine can b e set up with a variety of TCP/IP network infor m ation, such as an IP address, a subnet mask, and a gateway. There are severa l ways in which your machine can be assigned a TCP/IP address, depending on your network.
3 Network Setup 3-4 Xerox Pha ser 3200MF P 9. Repeat step s 6 and 7 to configure th e other TCP/IP p arameters: subnet mask and gat eway address. 10. Press S top/Clear to return to S tandby mode. Configurin g EtherT alk EtherTalk is AppleTalk used in an Ethernet network.
4 Paper Han dling Xer ox Phaser 3200MFP 4-1 4 Paper Handling This chapter explains how to select print mat erials and load them into your machine. This chapter incl udes: • Selecting Print Materi al.
4 Paper H andli ng 4-2 Xerox Pha ser 3200MF P Selecting Prin t Materials You can prin t on a vari ety of pr int materials, such as plain paper, envelopes, labels, and transparencies. Always use print materials that meet the guidelines f or use with this machine.
4 Paper Han dling Xer ox Phaser 3200MFP 4-3 Guidelines for Pap er and S pecial Materials When select ing or loading paper, envel opes, or other s pecial mater ial, keep these guideline s in mind: • Always use paper and other materials that conform with the specifications listed under Paper Specifi cations on page 11-9 .
4 Paper H andli ng 4-4 Xerox Pha ser 3200MF P • For labels: – Verify that their adhe sive material c an tolerate a f using temperature of 392 o F (200 o C) for 0.1 second. – Make sure that ther e is no exposed adhesive material bet ween them. Exposed areas can cause labels to peel off during pri nting, which can cause paper jams.
4 Paper Han dling Xer ox Phaser 3200MFP 4-5 Load ing Pa per Proper paper loading hel ps prevent paper jams and ensure trouble-fr ee printi ng. Do not remove the paper in the tr ay while a job is print ing.
4 Paper H andli ng 4-6 Xerox Pha ser 3200MF P NOT E: • If you exper ience jams with car d stock feeding, turn the paper over and tr y again. • Manually loading paper and pressing Start to start feeding is only availabl e with PC printing.
5 Copyin g Xer ox Phaser 3200MFP 5-1 5 Copying This chapter gives you step-by-st ep instruct ions for copying documents. This chapter incl udes: NOTE: The machine def aults to Copy mode.
5 Copyi ng 5-2 Xerox Pha ser 3200MF P Making Copies Loading Pap er for Copy ing The instructi ons for loading copy material s are the same whether you are printing, faxi ng, or copying. For further detai ls, see Loading Paper on page 2-6 NOT E: For copying, you can only use Letter , A4, Legal, Folio, Executive, B5, A5, or A6 sized print mater ials.
5 Copyin g Xer ox Phaser 3200MFP 5-3 Making Copie s on the Docu ment Glass 1. Lif t and o pen the document cover . 2. Place the document face down on the document glass and al ign it at the t op left c orner of the gl ass. NOTE: • Make sure that no documents are in the ADF (Automatic Document Feeder).
5 Copyi ng 5-4 Xerox Pha ser 3200MF P NOT E: • You can cancel the copy job during an operation. Press Stop/Clear , and the copying will st op. • Dust on the document glass may cause black spots on the printou t. Always keep it clean. See Cleani ng the Scan U nit on page 9-5 .
5 Copyin g Xer ox Phaser 3200MFP 5-5 Selecting Cop y Options Basic Copy Fe atures The buttons on the control panel le t you select all basic copy optio ns: brightne ss, document type, copy size, and copy quanti ty. Set the following options for the current copy job bef ore pressing Start to mak e copies.
5 Copyi ng 5-6 Xerox Pha ser 3200MF P Reduce/Enlarge Using the Reduce/Enlarge but ton will reduce or enl arge the siz e of a copied image from 25% to 400% when you copying from the document glas s or from 25% to 100% from the ADF. To select from the predefi ned copy siz es: 1.
5 Copyin g Xer ox Phaser 3200MFP 5-7 Special Copy Features You can use the followi ng copy features by pressing Favor ite Copy button: • Off : Prints in normal mode. • Clone : Prints m ultiple image c opies from t he origin al docu ment on a single page.
5 Copyi ng 5-8 Xerox Pha ser 3200MF P Collation Copying This specia l copy feature is avai lable only when you load documents in the ADF. 1. Load the d ocuments to be c opied in the ADF . 2. Press Favori te Copy until “Copy Collate” appear s on the bottom line of the display and press Enter .
5 Copyin g Xer ox Phaser 3200MFP 5-9 ID Card Copying You can copy both sides of the ID Card to a singl e side of paper. When you copy usi ng this feature , the machine pri nts one side of the car d on the upper half of the paper and the other side on the lower half without reducing the size of t he original.
5 Copyi ng 5-10 Xerox Phase r 3200MFP Poster Copying This special copy feature can be applied only when you place a do cument on the document g lass. If a document is det ected in the ADF, the Pos ter copying feature does not work. 1. Place the document to be copi ed on the document glass and clo s e the cover .
5 Copyin g Xer ox Phaser 3200MFP 5-11 Copy Setup The cop y setting s on the machine can be cust omized to suit your copy ing requirements. Changing the Default Set tings The cop y options, i ncluding lighten/dar ken, original t ype, copy size and copy quantity , can be set to the most frequent ly used modes.
5 Copyi ng 5-12 Xerox Phase r 3200MFP.
6P r i n t i n g Xer ox Phaser 3200MFP 6-1 6 Printing This chapter incl udes: • Installin g Printer Software i n Windows – page 6 -2 • Printing a Document – page 6-6 • Advanced Prin ting –.
6P r i n t i n g 6-2 Xer ox Phase r 3200MFP Inst alling Printer Sof tware in Windows This cha pter incl udes: • Installing Pr inter Software – pag e 6-2 NOT E: For Wind ows 2000/XP(32/64b it)/2003(32/64bit )/Vis ta, the syst em administrator shou ld install the sof tware.
6P r i n t i n g Xer ox Phaser 3200MFP 6-3 4. Choose the component s you want to inst all and then click Next . 5. Click Next . 6. Click Finish . The driver inst allation is now complete.
6P r i n t i n g 6-4 Xer ox Phase r 3200MFP 3. When the language selection window appears, sel ect the appropriate language and then click Next . 4. Choose the component s you want to install and then cli ck Ne xt . 5. Click Nex t . Click Fini sh . The dr iver inst allation is n ow complete.
6P r i n t i n g Xer ox Phaser 3200MFP 6-5 Sel ecti ng th e Xer ox N etwo rk P rinte r Port To print to the Xero x Network Pr inter port, y ou need to sele ct it in t he printer driver. 1. From the Windows Star t menu, sel ecting Settings and then Print er to open th e Printer folder .
6P r i n t i n g 6-6 Xer ox Phase r 3200MFP Prin ting a Docum ent This machine allows you t o print in vari ous Windows applicati ons, a Macinto sh computer, or a Linux system. The exact steps for print i ng a document may vary dependin g on the appli cation you use.
6P r i n t i n g Xer ox Phaser 3200MFP 6-7 4. T o take advant age of the printer feat ures provided by your pr inter driv er , click Propertie s or Preferences in t he application’ s Print wi ndow .
6P r i n t i n g 6-8 Xer ox Phase r 3200MFP Lay out T ab The Layout tab provides options to adjust how the document appears on the printed pag e. The Layout Opt ions i ncludes Multipl e Pages per Side and Poster Printing . See Basic Printing on page 6-6 for more informati on on accessi ng printer prope rties.
6P r i n t i n g Xer ox Phaser 3200MFP 6-9 Pap er T ab Use the f ollowing options t o set the basic paper handling s pecifications when you access the printer properties. See Basi c Printing on page 6-6 for more informat ion on accessing printer properties.
6P r i n t i n g 6-10 Xer ox Phase r 3200MFP Source Make sure that Source is set to the corresponding paper t ray. Use the Manual Feeder source when pri nting to s pecial material.
6P r i n t i n g Xer ox Phaser 3200MFP 6-11 Graphics T ab Use the f ollowing Graphic opti ons to adjust the print qu ality for your s pecific printi ng needs. See Basic Printing on page 6-6 for more informat ion on accessing pri nter properties. Click the Graphics tab to di splay the properties shown below.
6P r i n t i n g 6-12 Xer ox Phase r 3200MFP Advanced Options You can se t advanced set tings by clicking the Advanced Opt i ons but ton. TrueType Options: Thi s option determines what the driver te lls the printer about how to image t he text in your document.
6P r i n t i n g Xer ox Phaser 3200MFP 6-13 Extras T ab You can select output options for your document . See Basic Printi ng on page 6-6 f or more informati on about ac cessing the print er properties.
6P r i n t i n g 6-14 Xer ox Phase r 3200MFP Use Print er Font s : When Use Pr inter Fonts is ch ecked, the pr inter uses the fon ts that are stor ed in its memory (r esident fonts) to p r int yo ur document, r ather than downloadi ng the fo nts used in your do cument.
6P r i n t i n g Xer ox Phaser 3200MFP 6-15 Canceling a Print Job If t he print job i s waiting i n a prin t queue or pri nt spoole r, such as t he Printer group in Windows, del ete the job as foll ow s: 1. Click t he Windows St a rt button. 2. For Windows 98 /Me/2000, select Settings and then Printers .
6P r i n t i n g 6-16 Xer ox Phase r 3200MFP Advanced Printing This secti on explains printi ng options and advan ced printing tas ks. NOT E: Y our printer driver Propert ies window that appears in this User Guide may diff er dependin g on the printer in use.
6P r i n t i n g Xer ox Phaser 3200MFP 6-17 4. If necessar y , select th e page order f rom the Pages Order drop- down list. Select Print Page Border to print a border around each page on the sheet. 5. Click t he Paper t ab, sel ect the paper source, size, and type.
6P r i n t i n g 6-18 Xer ox Phase r 3200MFP 3. Configure the poster opti on: can se lect the page lay out from 2x2 , 3x3 , 4x4 or Custom . If you sele ct 2x2 , the outp ut will be auto matical ly stretche d to cov er 4 physic al pages. If t he option is set to C ustom, you can enl arge the or iginal fr om 150% to 40 0%.
6P r i n t i n g Xer ox Phaser 3200MFP 6-19 3. Enter the scali ng rate in the Percent age input box. You can also click the o r button. 4. Select t he paper source, size and type in the Paper Options section.
6P r i n t i n g 6-20 Xer ox Phase r 3200MFP 3. Select t he correct size from the Output size drop-down l i st. 4. Select the p aper source , size, and type in Paper Options . 5. Click OK and print t he document. Using W atermarks The Watermark opt ion allows you to print text ov er an existing document.
6P r i n t i n g Xer ox Phaser 3200MFP 6-21 2. Click t he Extras t ab, and select t he desired watermar k from the Wat e r - mark drop-down list. Y ou will see the selected watermark in th e preview image. 3. Click OK and st art printi ng. NOTE: The preview image shows how the page will look when it is printed.
6P r i n t i n g 6-22 Xer ox Phase r 3200MFP 3. Enter a text message i n the W atermark Message box. Y ou can enter up to 40 character s . The message displays in th e preview window . When the First Page Only box is selected, the watermark pri nts on the first pag e only.
6P r i n t i n g Xer ox Phaser 3200MFP 6-23 Using Overlays What is an Overlay? An overlay is tex t and/or images stor ed in the computer hard disk dr ive as a special file format that can be print ed on any document. Overlays are of ten used to take the place of preprinted for ms and letterhead paper.
6P r i n t i n g 6-24 Xer ox Phase r 3200MFP 4. In the Edit Overlay window , click Create Overlay . 5. In the Create Overlay win- dow , type a name of up to eight char acters in t he File name box. Sele ct the des- tinati on path, if necess ary . (The default is C:For- mover).
6P r i n t i n g Xer ox Phaser 3200MFP 6-25 Using a Page Overla y After an over lay has been created, it is ready t o be printed with your document. To print an overlay with a document: 1. Create or open the document you want to print. 2. T o change the print settings from your sof tware applicati on, access printer pr operties.
6P r i n t i n g 6-26 Xer ox Phase r 3200MFP 7. Click OK or Ye s until pr inting b egins. The selected over lay downloads with your print job and print s on your document. NOT E: The resoluti on of the overlay docume nt m ust be the same as the document you want to print.
6P r i n t i n g Xer ox Phaser 3200MFP 6-27 Sharing the Printer Lo cally You can connect the printer dire ctly to a selected computer, whic h is called “host c om puter,” on the network. The foll owing procedure i s for Windows XP. For other Windows OS, refer to the correspon ding Windows User's Guide or online help.
6P r i n t i n g 6-28 Xer ox Phase r 3200MFP Using W indows PostScript Driver ( Phaser 3200 MFP/N Only) PPDs, in combination wi th the PostScript driver, access printer featu r es and allow the computer to communi cate with the prin ter. An instal lation program for the PPDs is provided on the suppli ed software CD-ROM.
6P r i n t i n g Xer ox Phaser 3200MFP 6-29 Advanced You c an use adva nced settings by cli cking the Advanced button. • Paper/Output this opti on allows you to select the size of the paper loaded in the tray. • Graphic this opti on allows you to adjus t the print qualit y for your speci fic printi ng needs.
6P r i n t i n g 6-30 Xer ox Phase r 3200MFP Using S t atus Monit or If an error occurs while print ing, the Status Monitor window appears, showing the error. NOT E: • The Status Monitor program can only be used if you connect the print er to your compute r with the USB cable, or on the n etwork.
6P r i n t i n g Xer ox Phaser 3200MFP 6-31 Opening th e T r oubleshoot ing Guide Double clic k the Status monitor i con on the Windows task bar. Or, From the Start menu, select Programs or All Programs Æ Xerox Phaser 3200MFP Æ Troubleshoot ing guide .
6P r i n t i n g 6-32 Xer ox Phase r 3200MFP Using Y our Printer i n Linux You can use you r machine in a Linux environment. Getti ng St arted The supplied CD-ROM provides you with the Xerox’s Unified Linux Dri ver package for using your machine wit h a Linux computer.
6P r i n t i n g Xer ox Phaser 3200MFP 6-33 NOTE: • It is necessary to cla im swap partit ion of 3 00 MB or larger when working with large scanne d images. • The Linux scanner driver supp orts the optical resoluti on at maximum. Please ref er to the scanner and copy secti on of Speci fications.
6P r i n t i n g 6-34 Xer ox Phase r 3200MFP 4. When the wel come screen appears, c lick Next . 5. When the inst allation is complete, click Finish . The installa tion program has added the Unified Dri ver Configurator desktop i con and Xerox Unified D river group to th e system menu for yo ur convenience.
6P r i n t i n g Xer ox Phaser 3200MFP 6-35 2. Insert the pri nter software CD-ROM. The CD-ROM will automati cally run. If the CD-ROM does not automatical ly run, click the icon at the bottom of the d esktop.
6P r i n t i n g 6-36 Xer ox Phase r 3200MFP 2. Press each button on the Modul es pane to switch to the corresponding configur ation window . You can use the onscreen help by clicki ng Help . 3. Aft er changing the configurations, click Exit t o close the Unif ied Driver Configurator .
6P r i n t i n g Xer ox Phaser 3200MFP 6-37 • Remove Printer : removes the select ed printer. • Set as Defa ult : sets t he current pri nter as a default printer. • Stop : stops the printer. • Test : allows you to print a test page to check if the machine is working properly.
6P r i n t i n g 6-38 Xer ox Phase r 3200MFP Scanners Configuration In this window, you can mon i tor th e activity of scanner devices , view a list of installed Xerox MFP devices , change device properties, and scan imag es. • Propert ies... : Allows you to change the scan prop erties and scan a document.
6P r i n t i n g Xer ox Phaser 3200MFP 6-39 Sharing Ports Betwe e n Printers and S c anners Your machine can be connected to a host computer via the parall el port or USB port.
6P r i n t i n g 6-40 Xer ox Phase r 3200MFP • Jobs : shows the list of print j obs. Click Cancel job to cance l the selected job and select the Show co m pleted j obs check box to see previous jobs on the job list. • Classes : shows the class t hat your printer is in.
6P r i n t i n g Xer ox Phaser 3200MFP 6-41 4. Change th e printer and print job properties. The foll owing four tabs display at the top of the windo w .
6P r i n t i n g 6-42 Xer ox Phase r 3200MFP When you type only lpr and pr ess Enter , the Select file (s) to print win dow appears fir st. Select any file s you want to print and click Open . 2. In the LPR GUI window , select your print er from the list , and change the printer and print job propert ies.
6P r i n t i n g Xer ox Phaser 3200MFP 6-43 The document is scanned and the image preview a ppears in the Previ ew Pane. 7. Change the scan options in t he Image Quality and Scan Area sections. • Image Quality : all ows you to select the color composi tion and the scan resoluti on for the image.
6P r i n t i n g 6-44 Xer ox Phase r 3200MFP If you want to edit the scanned image, use the toolb ar. For further detail s about editi ng an image, see Using the Image Editor on page 6-45 . 10. When you are finished, click Save on the toolbar . 11 . Select the fil e directory where you want to save the image and enter the file name.
6P r i n t i n g Xer ox Phaser 3200MFP 6-45 Using the Image Editor The Image Editor window provi des you with menu commands and tools to edi t your scanned image. You can use the followi ng tools to edit the image: For furt her details a bout the Image Editor pr ogram, refer to t he onscreen hel p.
6P r i n t i n g 6-46 Xer ox Phase r 3200MFP Using Y our Machine with a Macintosh (Phaser 3200MFP/ N only) Your machine supports Macin tosh systems with a built-in USB interf ace or a 10/100 Base-TX network int erface card. When you print a file from a Macintosh computer, you can use the PostScr i pt driver by installing the PPD file .
6P r i n t i n g Xer ox Phaser 3200MFP 6-47 Uninstalling the Printer driver Uninstal l is required if you are upgr ading the software, or i f install ation fails. 1. Insert t he PostScript driver CD-ROM which c am e with your machine in to the CD-ROM dri ve.
6P r i n t i n g 6-48 Xer ox Phase r 3200MFP Unin stal ling th e Sca n driv er 1. Insert the CD-ROM which came with your print er into the CD-ROM drive. 2. Double-click CD-R OM icon that appear s on your Macintosh desktop. 3. Double-click the MAC_Inst aller folde r .
6P r i n t i n g Xer ox Phaser 3200MFP 6-49 For a USB-connected Macintosh 1. Follow the ins tructions on Installi ng Software for Maci ntosh on page 6-46 to inst all th e PPD and Fil ter files on your computer . 2. Open Pr int Ce nter or Printer Setup Utili ty from the Utiliti es folder .
6P r i n t i n g 6-50 Xer ox Phase r 3200MFP Changing Pr inter Settings You can use adv anced printing f eatures when using yo ur printer. From your Macintos h application, select Print f rom the File menu. The pri nter name which appears in the pri nter properties window ma y differ depending on the printer i n use.
6P r i n t i n g Xer ox Phaser 3200MFP 6-51 Printer Fe atures Se tting The Print er Features tab provide s options for sele cting the paper type and adjusti ng print quali ty. Select Printer Feat ures from the Presets drop- down list to ac cess the following feat ures: Image Mode Image Mode al lows the user to enhance printou ts.
6P r i n t i n g 6-52 Xer ox Phase r 3200MFP Print ing M ultip le Pa ges o n One Shee t of P aper You can print more than one page on a single sheet of paper. This fe ature provides a cost-ef fective way to print draft pages. 1. From your Macintosh appl ication, se lect Pri nt from the File menu.
7S c a n n i n g Xer ox Phaser 3200MFP 7-1 7 Scanning Scannin g with your machin e lets you turn pictur es and text into digital files on your computer. Then you can fax or e-mail the files, di splay them on your web site or use them to creat e projects that you can print usi ng the WIA driver.
7 Scanni ng 7-2 Xerox Pha ser 3200MF P Scanning Ba sics NOT E: T o scan with your machine , you must instal l the sof tware. For detai ls, see the inst alling printer sof tware in windows sec t ion of Cha pter 6, Printing to insta ll the scan sof tware.
7S c a n n i n g Xer ox Phaser 3200MFP 7-3 Scanning Proces s with TW AIN-enabled Software If you want to scan documents using other sof tware, you will need to u se TWAIN-complian t software, such as Adobe PhotoDeluxe or Adobe Photoshop. Th e first time you scan with your mac hine, select it as your TWAIN source in the appl ication you use.
7 Scanni ng 7-4 Xerox Pha ser 3200MF P Scanning Usin g the WIA Driver Your machine also support s the Windows Image Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft Windows XP and works with digital cameras and scanners.
7S c a n n i n g Xer ox Phaser 3200MFP 7-5 Scanning u sing a network con nection (Phaser 3200MFP/N o nly) If you have connected your machine to a network and set up network paramete rs correctly, you can scan and send images over the network .
7 Scanni ng 7-6 Xerox Pha ser 3200MF P NOT E: Y ou can change the scanner properties of your machine and the scan settings from the Xerox Network Scan Manager window . Click Properties and set the options in each tab . Registering authorized users You can add up to 5 0 authorize d users using CentreWare IS .
7S c a n n i n g Xer ox Phaser 3200MFP 7-7 5. Enter the IP address in dot ted decimal not ation or as a host name. 6. Enter the server port number , from 1 to 65535. The defa ult port number is 25. 7. Put a check mark in SMTP Requires Authenticat ion to require authentica t ion.
7 Scanni ng 7-8 Xerox Pha ser 3200MFP 3. Enter the desir ed timeout value and press Enter . 4. The change wil l be broadcast over the network an d will apply t o all client s connected to the net w ork. 5. Press S top/Clear to return to S tandby mode.
7S c a n n i n g Xer ox Phaser 3200MFP 7-9 13. Press S top/Clear to return to S tandby mode. Changing the setting s for each scan job Your machine provides you wit h the following setting opt ions to allow y ou to customize your scan jobs. • Resolution : Set s the image resolu tion.
7 Scanni ng 7-10 Xerox Phase r 3200MFP Enabling net work scan You can enable and disable network scan from your machi ne. 1. Press Me nu until “Maintenance” appears on top line of the display . 2. Press the scrol l button ( or ) until “Network Scan” appears on the bottom line.
7S c a n n i n g Xer ox Phaser 3200MFP 7-11 Configuring gro up email numbers 1. Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2. Click Properties and E-mail . 3. Click Group Address Book a nd ADD .
7 Scanni ng 7-12 Xerox Phase r 3200MFP Searching Address Book f o r an entr y There is a way to search for an address in memory. 1. If necessary , press Scan . 2. Press the scrol l button ( or ) until “Email” appears on the bottom line of the display and press Enter .
8 Faxin g Xer ox Phaser 3200MFP 8-1 8 Faxing This chapter gives you i nformation about using your machine as a fax machine. This chapter incl udes: • Setting Up the Fax System – page 8-2 • Sendi.
8 Faxin g 8-2 Xerox Pha ser 3200MF P Setting Up the Fax System Changing t he Fax Setup o ptions 1. Press Me nu until “Fax Setup” appears on the top l ine of the display . The first availabl e menu item, “Receive Mode”, displ ays on the bottom line.
8 Faxin g Xer ox Phaser 3200MFP 8-3 Redial T er m Y our ma chine can a utomatica lly redia l a remote fa x machine if it was b usy . I ntervals f rom 1 to 15 minut es can be entere d. Redi als Y ou can speci fy the numbe r of redial attempts, from 1 to 13.
8 Faxin g 8-4 Xerox Pha ser 3200MF P Sendi ng a Fax Loading a D ocument You can use the Automatic Document Feeder (ADF) or the docu ment glass to load an ori ginal document for faxing. Using the ADF, you can l oad up to 30 sheets of 20 lb (75 g/m 2 bond) paper at a time.
8 Faxin g Xer ox Phaser 3200MFP 8-5 T o fax a document from the docum ent glass: 1. Lif t and o pen the document cover . 2. Place the document fac e down on the document gl ass and align it with the top lef t corner of the glass. NOTE: Make sure that no other document s are in the ADF (Automatic Document Feeder).
8 Faxin g 8-6 Xerox Pha ser 3200MF P The document types reco mmended for the resoluti on settings are described in the t able below: NOT E: For memory transmission, Super Fine mode is not avail able. The resoluti on setting is automatically change d to Fine.
8 Faxin g Xer ox Phaser 3200MFP 8-7 the next p age on the glass. Press th e scroll button ( or ) to display "Y es" and pr ess Enter . Repeat as necessar y . After all of the pages are sca nned, press the scroll button ( or ) to display "No" and press Enter when the display shows "Another Page?".
8 Faxin g 8-8 Xerox Pha ser 3200MF P Confirming T r ansmission When the last page of your document has been sent successfully, the machine beep s and returns to Standby mode. If your fax fails, an e rror messa ge appe ars on the dis play. F or a list of erro r mess ages and the ir meanin gs, see Cle aring LC D Error Mess ages on page 10-9 .
8 Faxin g Xer ox Phaser 3200MFP 8-9 Receiving a Fax About Rec eiving Mod es •I n Fax mode, the machin e answers an incoming fax ca ll and immediately goes into the fax rece ption mode.
8 Faxin g 8-10 Xerox Phase r 3200MFP Receiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory. When you r eceive a f ax, the machine answers th e call on a specified number of rings and automati cally receives the fax. To change the number of rings, see Ring To Answer on page 8-2 .
8 Faxin g Xer ox Phaser 3200MFP 8-11 Receiving Manu ally Using an Exten sion T elephone This fe atures works best when you are using an extension telephon e connected to the EXT. ja ck on the back of your machine. You can receive a fax from s omeone you are tal king to on the extensi on telephone without goi ng to the fax machine.
8 Faxin g 8-12 Xerox Phase r 3200MFP 6. When your machine begins to ring, do not answer the call. The machine requires several ri ngs to learn the p attern. When the machine completes le arning, the LCD displays “End DRPD Setup”. If th e DRPD setup fails, “DRPD Ring Error” appears.
8 Faxin g Xer ox Phaser 3200MFP 8-13 Automatic Dialing Speed Dialing You can store up to 200 frequent ly dialed numbers i n one, two or three- digit speed dial loc ations (0-199). S to ring a Number for S peed Dialing 1. Press the Fax button. 2. Press Pho ne Book on the control panel.
8 Faxin g 8-14 Xerox Phase r 3200MFP Sending a Fax using a Speed Dial Number 1. Feed the do cument(s) face up i nto the AD F , or place a single document face down o n the document glass. For detai ls about loadin g a document, see Loading a Document on page 8-4 2.
8 Faxin g Xer ox Phaser 3200MFP 8-15 5. Enter a group number between 0 and 199 using the number keyp ad or the sc roll but ton ( or ) and press Enter .
8 Faxin g 8-16 Xerox Phase r 3200MFP 7. Enter the speed dial numbe r you want to add or delete . You can also select the speed di al number you want to delete by pr essing the scro ll button ( or ). 8. Press Enter . 9. When you enter the specific number in the group, the display shows “Delete?” .
8 Faxin g Xer ox Phaser 3200MFP 8-17 4. Press the scroll button ( or ) to s croll through the m achine’ s memory until the name and number you want to dial displ ay . Y ou can search upwards or downwards through the entire memory in al phabetical order , from A to Z.
8 Faxin g 8-18 Xerox Phase r 3200MFP Other W ays to Fax Sending Broad cast Faxes Using the Broadcasting button on the contro l panel, you can use the broadcast f ax feature, wh ich all ows you to send a doc um ent to multiple locations. Documents are automatical ly stored in memory and sent to a remote stat ion.
8 Faxin g Xer ox Phaser 3200MFP 8-19 8. When you fi nish entering fa x numbers, press the scrol l button ( or ) to display "No" and press Enter . The document i s scanned into memor y before transmiss i on. The display shows memory capacity and the number of pages being stored in memory.
8 Faxin g 8-20 Xerox Phase r 3200MFP 8. When you finish enter i ng fax numbers, press the scroll button ( or ) to display "No" and press Ente r . The display asks you to enter a name. 9. T o assign a name to the transmission, enter th e name you want.
8 Faxin g Xer ox Phaser 3200MFP 8-21 3. Press Menu unt il “Fax Feature” appears on the top line of th e display . 4. Press the sc roll button ( or ) to di splay “Pri ority Fa x” on the bottom line and press Enter . 5. Enter the number of the rece iving machine using the number keyp ad.
8 Faxin g 8-22 Xerox Phase r 3200MFP 5. Press the scroll button ( or ) u ntil you se e the fax job to which you want t o add documents and press Enter . The ma chine aut omatica lly stores the doc uments in m emory, and the display shows me mory ca pacity and the numb er of pages.
8 Faxin g Xer ox Phaser 3200MFP 8-23 NOTE: Y ou can activate Secure Recei ving m ode without settin g a passwor d, but cannot prot ect your faxes . 5. Re-enter the p assword to confirm it and press Enter . 6. T o return to S tandby mode, press S top/Clear .
8 Faxin g 8-24 Xerox Phase r 3200MFP Received Fax Report This report shows informati on on the faxes you have recently received. System Dat a List This list shows th e status of the user-s electable options . NOT E: Y ou may print this lis t to confirm your change s aft er changing any settings.
8 Faxin g Xer ox Phaser 3200MFP 8-25 Power Fai lure Report This report is printed out auto matically when power is restore d after a power failure, if any data loss occurs due to th e power failure. NOTE: The lists you have set t o print out aut om atical ly don’t print out when there i s no p aper loaded or a paper jam has oc curred.
8 Faxin g 8-26 Xerox Phase r 3200MFP Advanced Fax Setting Options Forwarding faxes You can forwar d your incoming and outgoing faxes t o an email address. Forwarding sent fax es to email address You can set the machine to send copies of all out going faxes to a specified destination, in additio n to the em ail a ddress you entered.
8 Faxin g Xer ox Phaser 3200MFP 8-27 5. Enter “Fr om” email address an d press Enter . 6. Enter the “T o” email addre ss to which faxes are to be sent and press Enter . 7. Press S top/Clear to re turn to S tandby mode. Subsequent sent faxes will be forwarded to t he specified email address .
8 Faxin g 8-28 Xerox Phase r 3200MFP Sending a fax fro m a PC You can se nd a fax f rom your PC without goi ng to the multi - functi on printer . To send a f ax from your PC, yo u need to instal l the PC-F ax soft ware and customize the soft ware’s settings.
8 Faxin g Xer ox Phaser 3200MFP 8-29 Configure PC Fax 1. From the Star t menu, selec t Programs or All Pr ograms Æ Xerox Phaser 3200MFP Æ Configure PC Fax . 2. Enter your name and fax number . 3. Select t he address boo k you will use. 4. Select t he multi-func tion priner you will use by ch oosing Local or Network .
8 Faxin g 8-30 Xerox Phase r 3200MFP 5. Comp ose the cover p age and cli ck Continue . 6. Enter t he recipients’ numbers and click Continue . Add th e reci pie nts’ numbers directly . Remo ve a selected Phoneboo k entry . Add a new Phon ebook ent ry .
8 Faxin g Xer ox Phaser 3200MFP 8-31 7. Select t he resolut i on and click Send Fax . Your PC begins to send the fax data and multi -function printer sends the fax.
8 Faxin g 8-32 Xerox Phase r 3200MFP.
9 Maintena nce Xer ox Phaser 3200MFP 9-1 9 Maintenance This chapt er provides information for maintaining the machine and repl acing the print cartridge.
9 Maintena nce 9-2 Xerox Pha ser 3200MF P Clearing the Memory You can se lectively clear infor mation stored i n your machine’s m emory. CAUTION: Before clearing the memory, make sure that all fax jobs have been complete d. 1. Press Me nu on the control pa nel until “Maintenance” appear s on the top line of the displ ay .
9 Maintena nce Xer ox Phaser 3200MFP 9-3 Cleaning Y our Mach ine To maintain pri nt qualit y, follow the cleani ng procedures below each time the print cartridge is repl aced or if pr int quali ty problems occur.
9 Maintena nce 9-4 Xerox Pha ser 3200MF P 3. Pull the print cartridge out, li ghtly pushing it down. Set it on a clean flat surf ace. CAUTION: To prevent damage to the print cartr idge, do not expose it to light for more t han a few minutes. Cover it with a piece of paper, if necessary.
9 Maintena nce Xer ox Phaser 3200MFP 9-5 6. Locate the long strip of glass (LSU) insi de the top o f the cartridge c om p artment. Gent ly wipe the glass to remove any toner . 7. Re-insert the manual tray , print cartridge an d close the door . 8. Plug in the power cord and switch on the machine.
9 Maintena nce 9-6 Xerox Pha ser 3200MF P Maint aining the Print Cartrid ge Print Cartridge St orage To get the most from the print cart ridge, follow these guidelines: • Do not remove the print cartri dge from its package unti l you are ready to instal l it.
9 Maintena nce Xer ox Phaser 3200MFP 9-7 2. Pull the prin t cartridge out and remove i t f rom the pri nter . 3. Thoroughly shake the print cartridge f rom side to side fi ve or six ti mes to redistribut e the toner . NOTE: If toner get s on your clothi ng, wipe i t off wi th a dry clot h and wash clothing i n cold water .
9 Maintena nce 9-8 Xerox Pha ser 3200MF P Printing cont inuously when the T oner Empty Replace T oner message appears When the toner cart ridge is nearly empty , the machine shows the T oner Empty Replace T oner message and stops pri nting.
9 Maintena nce Xer ox Phaser 3200MFP 9-9 Cleaning th e Drum You can clean the OPC drum in the print cartri dge m anually or aut omatically . If there are st reaks or spots on your prints, the OPC drum in the print cartr i dge may require manu al cleaning.
9 Maintena nce 9-10 Xerox Phase r 3200MFP Consumab les Part s From time to time, you need to repl ace the Print Cartridge to maintai n optimum performance and to avoid print quality probl ems.
9 Maintena nce Xer ox Phaser 3200MFP 9-11 Replacing t he ADF Ru bber Pad You can purchase an ADF rubber pad from your Servic e Agent or the Retaile r where you bought your machine . 1. Open the ADF cover . 2. Remove the ADF rubber pad from the ADF , as shown.
9 Maintena nce 9-12 Xerox Phase r 3200MFP.
10 Troubles hooting Xer ox Phaser 3200MFP 10-1 10 T roubleshooting This chapt er gives helpful info rmation for what to do if you encounter an er ror. This chapter incl udes: • Clearing Document Jam.
10 Trouble shooting 10-2 Xerox Phase r 3200MFP Clearing Docu ment Jams When a document jams while passing through the ADF (Automati c Document Feeder), “ Document Jam/Re move&Reload” appears on t he display. Input Misfeed 1. Remove any remaining p age(s) from the ADF and input tray .
10 Troubles hooting Xer ox Phaser 3200MFP 10-3 Exit Misfeed 1. Remove any remaining p age(s) from the AD F . 2. Open the ADF cover . 3. Remove the misfed document s from the document output tray 4. Close the ADF cover . Then load the removed p age(s), if any , back into the ADF .
10 Trouble shooting 10-4 Xerox Phase r 3200MFP Clearing Paper Jams When a paper jam occurs, “Paper J am ” appears on the display. Refer to the table below to locate and clear the paper jam. To avoid tearing the paper , pull out the jammed paper gentl y and slowly.
10 Troubles hooting Xer ox Phaser 3200MFP 10-5 In the Manu al T ray 1. Remove the jammed pape r in the tray by gently pul ling it strai ght out. If there is any resis tance and the paper does n ot move when you pull, or i f you cannot see the paper in thi s area, check the fuser area around the print cartri dge.
10 Trouble shooting 10-6 Xerox Phase r 3200MFP 4. Remove the j amm ed p aper by gently pulling it st raight out. 5. If necessary , push the manual tray bac k into the machine . 6. Reinst all the print cartridge and close t he front door . Printing automaticall y resumes.
10 Troubles hooting Xer ox Phaser 3200MFP 10-7 3. If there is any res ista nce and the pap er does not move when you pull, or if you cannot see the pap er in the output tray , open the rear co ver by pulli ng the tab on it. 4. Remove the jammed pape r by gently pul ling it strai ght out.
10 Trouble shooting 10-8 Xerox Phase r 3200MFP T ip s for A voidi ng Paper Jams By selectin g the correct paper t ypes, most paper jams can be avoid ed. When a paper jam occurs, follow the st eps outlined in Clearing Paper Jams on page 10-4 . • Follow the procedures i n Loading Paper on pag e 2-6 .
10 Troubles hooting Xer ox Phaser 3200MFP 10-9 Clearing LCD Error Messages Display Meaning Suggested Solutions Cancel? 1:Y es 2 :No Y ou r mach ine’s memory has become full while trying to store a documen t into memo ry . T o ca ncel t he fax job , press the 1 button to acce pt “Y es ”.
10 Trouble shooting 10-1 0 Xe rox Pha ser 3200MF P Inco mpatible The remote machine did not ha ve the request ed featu re, such as a del ayed transmis sion. This me ssage also occurs if th e remote mach ine does not ha ve enough me mory spac e to compl ete the operatio n you ar e attempting .
10 Troubles hooting Xer ox Phaser 3200MFP 10-11 Not Ass igned The sp eed dial location you tried to use has no number assigne d to it. The ID you entered i s not ass igned . Dial the nu mber manu ally using the n umber keypad o r assi gn the n umber .
10 Trouble shooting 10-1 2 Xe rox Pha ser 3200MF P S top Pressed The Stop/Clear button has been presse d during a copy or fa x operatio n. T r y again. T oner Empty The print cart ridge has run out. Replace the prin t cartridg e with a new one. See Replacing the Print Cartr i dge on page 9- 7 .
10 Troubles hooting Xer ox Phaser 3200MFP 10-13 T oner c artridge-relate d messa ges Display Meaning Suggested Solutions Install T oner A toner cart ridge is n ot installed. Install a t oner car tridge. Invalid T oner The to ner cartr idge yo u have installed in not for your m achine.
10 Trouble shooting 10-1 4 Xe rox Pha ser 3200MF P Solving Other Problems The following chart li sts some conditi ons that may occur and the recommended sol utions. Follow the suggest ed soluti ons until the probl em is corrected. If the problem persis ts, please call for servi ce.
10 Troubles hooting Xer ox Phaser 3200MFP 10-15 Printing Problems Condition Possibl e cause Suggested solut i ons The mac hine does not p rint. The mac hine is n ot rece iving power . Check the power co rd conne ction s. Check the power sw itch and t he power sour ce.
10 Trouble shooting 10-1 6 Xe rox Pha ser 3200MF P The m achine select s print materials from the wron g paper sourc e. The p aper sou rce selectio n in the prin ter properti es may b e incorr ect. For many software ap plications , the paper sou rce selecti on is foun d under the Paper tab within the printer properties.
10 Troubles hooting Xer ox Phaser 3200MFP 10-17 Pages prin t, but are bl ank. The print c artridge is defective or o ut of toner . Redistribu te the toner , if neces sary . See Redistributing Pri nt Cartri dge T oner on p age 9-6 . If necess ary , replace th e print cart ridg e.
10 Trouble shooting 10-1 8 Xe rox Pha ser 3200MF P Printing Quality Problems If the inside of t he m achine is dirty or pap er has been loaded improperly, yo u may notice a reduction in pri nt quality.
10 Troubles hooting Xer ox Phaser 3200MFP 10-19 V ertical lines If blac k vertica l streaks appear o n the page: The dr um insi de the pr int ca rtridge has probab ly been scratch ed. Remov e the print cartridge an d install a new one . Replacin g the Print Cartridge on p age 9-7 .
10 Trouble shooting 10-2 0 Xe rox Pha ser 3200MF P Background scatter Backg round sc atter resu lts from bi ts of toner r andomly distribu ted on the pr inted page. The paper may be too damp. T ry prin ting with a different batch of paper . Do not open package s of paper un til nece ssary so that the paper does not absor b too m uch moistur e.
10 Troubles hooting Xer ox Phaser 3200MFP 10-21 Back of printouts are dirty Check for leak ing toner . C lean th e inside of t he mac hine. Cleaning the Insi de on page 9 - 3 . Parts of the m achine m ay have t oner on th em. If d efects occur , the probl em will l ikely co rrect itse lf after run ning five (5) blank sh e et s .
10 Trouble shooting 10-2 2 Xe rox Pha ser 3200MF P Copying Prob lems Condition Suggested soluti ons Copi es are t oo ligh t or too dark. Use the Lighten/Darken button to d arken or lighten the back ground o f the copi es. Smear s, lines, mar ks, or spots appea rs on copi es.
10 Troubles hooting Xer ox Phaser 3200MFP 10-23 Scanning Prob lems Network Scan Problem s (Phaser 3200MFP/N On ly) Condition Sug gested solutions The sc anner do es not work. Make su re tha t you pla ce the doc ument to be scanned face down on the d ocument g lass, or fa ce up in the Automati c Document Fee der .
10 Trouble shooting 10-2 4 Xe rox Pha ser 3200MF P Fax Problem s Condition Suggest ed solutions The mac hine is not wor kin g, ther e is no display and the buttons are not wo rking. T ur n the power off and unplug the pow er cord. P lug the power co rd in and turn the p ower on.
10 Troubles hooting Xer ox Phaser 3200MFP 10-25 Commo n W indows Prob lems NOTE: Refer to Mi crosof t Windows 98/Me/2000/XP( 32/64bit)/2003(32/ 64bit)/ Vista User ’ s Guide that came with your PC for further informat ion on Windows error messages .
10 Trouble shooting 10-2 6 Xe rox Pha ser 3200MF P Common Po stScript Problems (Phaser 3200 MFP/N Only) The following situations are PS language specific and may occur when seve ral printer lan guages are being used.
10 Troubles hooting Xer ox Phaser 3200MFP 10-27 Common Linux Problems Problem Possible Cause and Solution The mac hine does not prin t. • Check if the pr inter driv er is installed i n your sy stem. Ope n Unified Dr iver con figurator and swi tch to the Prin ters tab in Printers configurat ion wi ndow to look at the li st of a vailable printers.
10 Trouble shooting 10-2 8 Xe rox Pha ser 3200MF P The m achin e does n ot appear on the scann ers list. • Check if your mac hine is attached t o your comp uter . Ma ke sure that it is co nnect ed proper ly via the USB p ort and is turned on. • Check if the scann er driv er for yo ur machi ne is in stalled i n your sy stem.
10 Troubles hooting Xer ox Phaser 3200MFP 10-29 The mac hine does n ot scan. • Check if a doc ument is l oaded int o the ma chine . • Check if your machine is conn ected to the com puter . Ma ke sure if it is co nnect ed proper ly if an I/O error is rep orted while sc annin g.
10 Trouble shooting 10-3 0 Xe rox Pha ser 3200MF P Common Ma cintosh Problem s (Phaser 3200MFP/N On ly) Problems in Pri nter Setup Util ity Problem Possible C ause and Sol ution The pr int er do es no t print PD F file correctly . Some p arts of graphi cs, text or illust rations are missin g.
11 Specif ications Xer ox Phaser 3200MFP 11-1 11 S p ecifications This chapter incl udes: • General Specificat ions – page 11-2 • Scanner and Copier Specifi cations – page 11-3 • Printer Spe.
11 Specifi catio ns 11-2 Xerox Phase r 3200MFP General Specifications Item Description Model Phaser 3200MFP /B, Phas er 3200MF P/N Automatic docu ment feeder Up to 30 sh eets (20 lb, 75 g/m 2 ) ADF docume nt size Width: 5.6 to 8 .5 inches (142 to 2 16 mm) Length: 5.
11 Specif ications Xer ox Phaser 3200MFP 11-3 Scanne r and Co pier S pecification s Item Descriptio n Compatibilit y TW A IN standard / WIA standar d Scannin g metho d ADF and Flat-b ed CIS (Co ntact Image Sensor ) module Resoluti on Optica l: 600 x 6 00 dpi (Mono and co lor) Enhan ced: 4,800 x 4,80 0 dpi Effective scan ning leng th Pl aten: 1 1 .
11 Specifi catio ns 11-4 Xerox Phase r 3200MFP Printer Specification s Item Descripti on Prin ting method Laser Beam Printi ng Prin ting spee d a a.Print speed will be a ffected by oper ating sy stem us ed, co mputing pe rforman ce, app licatio n software, connecti ng meth od, media type, m edia si ze, and jo b comp lexity .
11 Specif ications Xer ox Phaser 3200MFP 11-5 Facsimile S pecifications Item Descriptio n Compatibilit y ITU-T Group 3 Applic able line a a.DSL, V oice Over I P and Digitac c onverters (conver t digital to an alogue ) are not s upported applic ations.
11 Specifi catio ns 11-6 Xerox Phase r 3200MFP Paper S pecifications Overview Your machine ac cepts a variety of print mater i als, s uch as cut-sheet pa per (including up to 100% recycl ed fiber content paper), envelopes, labels, transparenci es and custom-size paper .
11 Specif ications Xer ox Phaser 3200MFP 11-7 Supported Sizes of Paper Paper Dimensions a Wei ght Capa city b Letter 8.5 x 1 1 inch es (216 x 2 79 mm) 16 to 24 lb (60 to 90 g/m 2 ) for the tr ay wit h.
11 Specifi catio ns 11-8 Xerox Phase r 3200MFP NOT E: Y ou may experience jams when using print mater i als with a l ength of less than 5 i nches (127 mm). For opti m um performance , ensure that you are storing and handli ng the paper correctl y . Please refer to Paper S torage Environment on page 1 1-10 .
11 Specif ications Xer ox Phaser 3200MFP 11-9 NOTE: • Do not use letterhead paper pri nted with low-t emperature inks, such as those used in some type s of thermography. • Do not use raised or embossed letter head. • The machine uses heat and pres sure to fuse ton er to the paper.
11 Specifi catio ns 11-1 0 Xe rox Pha ser 3200MF P Paper Ou tput Cap acity Paper Storage Environment Paper storage envir onmental conditions di rectly affect the feed operation. Ideally, the m achine and paper storage envi ronment should be at or near room temperature, and not t oo dry or humid.
11 Specif ications Xer ox Phaser 3200MFP 11-11 Envelopes Envelop e construct ion is crit ical. Envelope f old lines c an vary considerabl y, not only between manufacturers , but also within a box from the same manufacturer . Successful pr inting on envelopes depends upon the qual ity of the envelopes.
11 Specifi catio ns 11-1 2 Xe rox Pha ser 3200MF P Envelopes with Doub le Side Seams Double side-seams const r uction has vert ical seams at both ends of the envelope rather than diagonal seams. This style may be more likel y to wrinkle. Be sure the seam extends all the way to the cor ner of the envelope as illustr ated below.
11 Specif ications Xer ox Phaser 3200MFP 11-13 Labe ls CAUTION: – To avoid damagi ng the machine, use onl y labels recommended for laser printe rs. – To prevent serio us jams, always load one sheet of paper at a time to pri nt labe ls. – Never print on the same sheet of labels m ore than once and never print on a partial she et of labels.
11 Specifi catio ns 11-1 4 Xe rox Pha ser 3200MF P.
Index Xer ox Phaser 3200MFP Index-1 Numerics 2/4-up , special copy 5-9 A addi ng doc umen ts 8-21 Addre ss Book, use 7-10 ADF (A utomat ic Doc ument F eeder ), load 5- 4 , 8-4 ADF rubb er pad, re plac.
Index Index-2 Xe rox Ph aser 3200MF P install printer driver Macintos h 6-46 Windows 6-2 installing Linux so ftware 6-32 J jam, clear document 10-2 paper 10-4 L Layout pr operties, set Macintos h 6-50.
Index Xer ox Phaser 3200MFP Index-3 Print Cartrid ge maintain ing 9-6 redistri buting 9-6 replacing 9-7 print quality pro blems, solve 10-1 8 print resolution 6-41 printe r driver , inst all Linux 6-3.
Index Index-4 Xe rox Ph aser 3200MF P stori ng 8-13 stat us moni tor, use 6-30 system r e quir ements Linux 6-32 Macintos h 6-46 Windows 2-13 T tel line, connect 2-8 toner save mod e , use 2-21 toner .
An important point after buying a device Xerox 3200MFP (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Xerox 3200MFP yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Xerox 3200MFP - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Xerox 3200MFP you will learn all the available features of the product, as well as information on its operation. The information that you get Xerox 3200MFP will certainly help you make a decision on the purchase.
If you already are a holder of Xerox 3200MFP, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Xerox 3200MFP.
However, one of the most important roles played by the user manual is to help in solving problems with Xerox 3200MFP. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Xerox 3200MFP along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
