Instruction/ maintenance manual of the product TF 631 Toshiba
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21 19 14 16 18 1 A C D B E G K H I J 1 2 3 4 5 6 7 8 9 10 11 12 13 15 20 F 17.
Welcome to your fax machine W elcome to your fax machin e 2 GB TOSHIBA TF 63 1 15 A B C D E F G H I J K DISPL A Y Displays indications about the operating modes of your fax machine. Y our con- trol monitor for all function settings. Warning lamps If there is a malfunction on your fax machine, the lamp under the corre- sponding symbol will light up.
3 GB TOSHIBA TF 631 P reparation Preparation Contents Preparation Unpacking ................................................... 4 Remove transport fittings: ........................... 5 Prepare and insert the printer unit .............. 5 Change toner .
4 GB TOSHIBA TF 63 1 P reparation Preparation The correct location for your fax machine is easily found: • near a 230 V AC socket*, • near a telefphone connection, ideally with a single line reserved for your fax machine.
5 GB TOSHIBA TF 631 P reparation Preparation Remove transport fittings: Prepare and insert the printer unit In order to prevent any transport damage, the high-quality printer unit of your new fax machine is supplied with the additional protection of special packaging.
6 GB TOSHIBA TF 63 1 P reparation Preparation Change toner As soon as the “toner out ” warning lamp ( see page 2 ) lights up on your fax machine, you should replace the toner cartridge. The “TONER LOW“ message in the display indicates that the machine can only print out approx.
7 GB TOSHIBA TF 631 P reparation Preparation 4. Press the green button on the developer assembly , and slide the toner cartridge in the direction of this button. Y ou can then remove the unlocked toner cartridge. 5. T ake the new toner cartridge and shake it as detailed in the diagram.
8 GB TOSHIBA TF 63 1 P reparation Preparation Connection to the mains T elephone connection Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.
9 GB TOSHIBA TF 631 P reparation Preparation How to insert the recording paper: Remove the paper cassette Insert cassette index (A4). Prepare the recording paper by flexing and fanning out the stack to separate the sheets. Press down the pressure plate until you hear it lock in place.
10 GB TOSHIBA TF 63 1 P reparation Preparation Insert memory card 1. Switch your fax machine OFF . Stack memory is deleted when a memory expansion is inserted. Please ensure that, before the memory expansion is inserted, the memory display is 100 % in order to prevent the transmission job being lost.
11 GB Installation Installation TOSHIBA TF 631 The M key activates the menu and moves the highlight bar up. The N key moves the highlight bar down. The P key selects the appropriate submenu level.
12 GB Installation Installation TOSHIBA TF 63 1 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Make your selection Enter the name Example: T oshiba 1 x 8 > T 7 x 4 > i 7 x 6 > o 6 x 2 > b 9 x 7 > s 5 x 2 > a 6 x 4 > h Name is ready .
13 GB Installation Installation TOSHIBA TF 631 Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached.
14 GB Installation Installation TOSHIBA TF 63 1 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item The current dialling method is highlighted Select a menu item The c.
15 GB Installation Installation TOSHIBA TF 631 A PSTN P ABX B Select a menu item P ress STOP , return to standby mode Select a menu item Make your selection Select a menu item Example: digit Enter the digit(s) for obtaining public line Example: 0 Confirm with ST ART P ress STOP , return to standby mode 1 .
16 GB Installation Installation TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 2 .LI ST S 4 .M EN U LI S T 3 .I NST A LLA TI O N 1 .C OM M. OP TI ON S Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Select a menu item P ress STOP , return to standby mode // 03.
17 GB Installation Installation TOSHIBA TF 631 Set date and time Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure.
18 GB Reception of documents Reception of documents TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 2 .LI ST S 4 .M EN U LI S T 3 .I NST A LLA TI O N 1 .
19 GB Reception of documents Reception of documents TOSHIBA TF 631 Reception reduction Y our fax machine uses A4 paper . For technical reasons the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document (max.
20 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Memory reception Under certain circumstances, the machine cannot print out any further incoming copies: • If there is no recording paper • If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine.
21 GB Reception of documents Reception of document s TOSHIB A TF 631 15 - 0 3 - 9 8 S UN 19 : 56 RE S I DU A L M E M O RY 1 00 % 2 .L I S T S 4 . M E N U L I S T 3 .
22 GB Reception of documents Reception of documents TOSHIBA TF 63 1 A2 SECURI TY COD E ENTRY nnnn C U R RE NT CO D E Make your selection for (old) security code Enter the old security code Confirm with ST ART Make your selection for new security code Enter the new security code Confirm with ST ART Make your selection 1.
23 GB Reception of documents Reception of documents TOSHIBA TF 631 B Activate / deactivate Secure RX SECURI T Y CO DE= nnnn Make your selection for the current security code Enter the current security code Make your selection for configuration of Secure RX 1.
24 GB Reception of documents Reception of documents TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Activate and deactivate Secure Rx Y ou can also activate the Secure Rx mode outside the set period, if for in- stance staff leave the office early .
25 GB Reception of documents Reception of documents TOSHIBA TF 631 2 .LI ST S 4 .M EN U LI ST 3 .I NST A LLA T I O N 1. C OMM . OP TI ON S Correct sequence print- out If more than one document is transmitted, it is normal to start with the first page.
26 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Multiple printout As your fax machine handles all reception jobs via its memory , it is possible for several copies instead of merely one copy to be printed out (up to 99). This means that the operator does not have to go to the photocopier .
27 GB Reception of documents Reception of documents TOSHIBA TF 631 F I LE N B R = 1 2 2 Delete reception It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. The LINE lamp does not distinguish between these two modes.
28 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Reception protection The process of receiving documents is not subject to any restriction in principle. However , if reception protection is acti- vated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine.
29 GB Reception of documents Reception of documents TOSHIBA TF 631 Local copy Y ou can use your fax machine to mak e one or more copies (up to 99). Y ou can select a sorter function if several copies of various documents are to be made simultaneously .
30 GB Reception of documents Reception of documents TOSHIBA TF 63 1 Copy reduction If the document to be copied is 10 mm larger than A4 format, the additional length is automatically printed on a sec- ond page. If you wish to prevent a second page from being printed, you can activate the copy reduction facility .
31 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Document format The following table gives you an idea of the documents your fax machine can handle. Please note: • Documents longer than 420 mm can only be loaded manually . • If you load several sheets at one time, they should all be of the same size and paper quality .
32 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Automatic fax mes- sages T o send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automati- cally established. The fax machine reads the documents into memory and then transmits them.
33 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Stack mode A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents.
34 GB T ransmit documents T ransmit documents TOSHIBA TF 631 OUTPUT JOB NO. 99 JOB NO. 98 JOB NO. 98 JOB NO. 97 JOB NO. 96 JOB NO. 95 JOB NO. 94 JOB NO. 93 JOB NO. 92 JOB NO. 91 JOB NO. 90 JOB NO. 99 JOB NO. 98 JOB NO. 98 JOB NO. 97 JOB NO. 96 JOB NO.
35 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Important transmission The stack of your fax works according to FIFO (first in - first out). This situation can be compared to a queue: The most recently entered job has to wait the longest.
36 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Direct transmission In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted ( see page 33 ).
37 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Standby mode Load original Remember: Printed side face down Document ready Activate the dialling key Make your selection for type of dialling 1.
38 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % T ransmission one-touch dial One-touch dialling provides you with a very easy method of dialling the number of your partner . Y our can assign any fax numbers to 69 69 69 69 6 9 keys *).
39 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % EN TER TEL N UM B ER 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % F axing with telephone directory This type of dialling is similar to the process of searching in a telephone directory .
40 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Single multi-address transmission If you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a single free group . . . . . The group is cancelled after the procedure is completed.
41 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Stored broadcast If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need.Y ou can store 50 different group of your choice.
42 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Monitoring (direkt) If the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in speaker . This provides you with an additional acoustic check of the call establishment proce- dure.
43 GB T ransmit documents T ransmit documents TOSHIB A TF 631 Monitoring (by job) If the operator listens into a fax transmis- sion, the call establishment attempt is played back via the built-in spea k e r . This provides you with an additional acoustic check of the call establishment proce- dure.
44 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Set resolution In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. Y ou can also adjust the resolution to suit the particular documents.
45 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Set contrast Where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted.
46 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % T ransmission options, ECM on/off Y our fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility , this permits error -free fax transmission.
47 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Standby mode Load original Remember: Printed side face down Document ready Start the me.
48 GB T ransmit documents T ransmit documents TOSHIBA TF 631 T ransmission options, protected transmission The transmission of documents is restricted! Documents can only be transmitted to fax machines whose ID is identical to the dialled fax number .
49 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % T ransmission options, reduced speed When documents have to be transmitted overseas or if the error ratio increases, you should reduce the transmission speed in order to avoid errors.
50 GB T ransmit documents T ransmit documents TOSHIBA TF 631 T ransmission options, send cover sheet The cover sheet is a form which is placed in front of your fax transmission. It is used as a tool to enable an incoming fax to be classified more easily .
51 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Chain dialing When dialling unabbreviated numbers, the number can be made up of various parts.
52 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Redial If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 114 ). One reason may be that the other fax machine is busy . In this case, it would make sense to call your partner again at a later time.
53 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-0 3-98 S UN 19: 56 Resend (retained job) If your fax machine is set to retain a job ( see page 103 ) you can resend this job by the following procedure. The criteria applicable for a “fresh” job are applicable for the newly activated job.
54 GB T ransmit documents T ransmit documents TOSHIBA TF 631 15-03 -98 S UN 19: 56 after 5 seconds REC OVE RY T RA NSM I T [ E NT ER ] : ST A RT [ GH ] : SE A RC H [CA NCEL]:DELETE SI NG LE T R A NSM .
55 GB T ransmit documents T ransmit documents TOSHIBA TF 631 Cancel transmission If you enter the wrong fax number or if you have dialled the wrong fax partner , the relevant job has to be cancelled. It is important to distinguish between a job which is read into memory (stack mode, page 33 ) or transmitted directly (direct transmission, page 36 ).
56 GB Polling Polling TOSHIBA TF 63 1 Reserve polling General: The polling procedure is used for receiving a document. The difference between polling and “normal” reception is that the call is established by the person wishing to receive the document, and that the call charges are incurred by the person receiving the document.
57 GB Polling Polling TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % P olling protection Polling reserved in this manner is not protected. I.e. every fax machine which has a polling facility is able to poll docu- ments from your machine.
58 GB Polling Polling TOSHIBA TF 63 1 Reserve polling, perma- nent (general infobox) With permanent polling, the document is retained in the memory of the fax ma- chine so that it can be constantly polled. “FAX on DEMAND” can be configured in this way .
59 GB Polling Polling TOSHIBA TF 631 Reserve polling, append documents When a document has already been reserved for polling, you can append additional documents or replace these documents. This means that the operator is able to make additions without previously having to cancel the entire job.
60 GB Polling Polling TOSHIBA TF 63 1 Cancel polling reserva- tion If you have reserved a document for polling, you can cancel the reservation as follows: Standby mode Press the JOB CANCEL key Make your selection for cancel operation Select a menu item Make your selection for selecting the required job The first available job is displayed.
61 GB Polling Polling TOSHIBA TF 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Single polling If your fax partner has reserved a document for polling, you can poll the document using the procedure described in the following.
62 GB Polling Polling TOSHIBA TF 63 1 Multiple polling It is not only possible to poll documents from a single fax machine; you are also able to use your fax machine to poll documents from several fax machines.
63 GB Polling Polling TOSHIBA TF 631 A B WITH TOSHIBA CODE ST A RT nnnn SECURI T Y CO DE= Multiple polling is stored and carried out as a job. Enter the TOSHIBA code Confirm with ST ART Multiple polling is stored and carried out as a job.
64 GB Polling Polling TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM ORY 77 % Cancel polling The process of polling a document is also a job. Proceed as follows if you wish to cancel this polli.
65 GB Polling Polling TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Program Continous P olling The polling procedure is automated with the program continuous polling. During a defined period, your fax machine calls one or more stations in order to poll a docu- ment from the station.
66 GB Polling Polling TOSHIBA TF 63 1 Make your selection for the numbers of fax partners to be served with program continuous polling. Enter ... • User-defined numbers ( see page 32 ) • Alphabet .
67 GB Polling Pollin g TOSHIB A TF 631 1 5 - 0 3 - 9 8 S U N 1 9 : 56 R E S I DU A L M E M O R Y 1 0 0 % 1 5 - 0 3 - 9 8 S U N 1 9 : 56 R E S I DU A L M E M O R Y 1 0 0 % E N T E R TEL N U M B E R 1 . C O M M . O P T I O N S 2 .L I S T S 3 . I N S T A LL A T I O N 4 .
68 GB Polling Polling TOSHIBA TF 63 1 B ST A RT nnnn T U R NA R O U ND P O LL SECURI T Y CO DE= RESID UA L M EM O RY 10 0 % EN TER TEL N UM B ER C O MM. R E S E R V A T I O N STA RT Enter the TOSHIBA codes Confirm with ST ART Make your selection for fax number , alphabet dialling , one- touch dial or telephone directory .
69 GB Store numbers Store numbers TOSHIBA TF 631 Alphabet dial memory The alphabet dial facility enables you to enter a single “address” instead of the fax number of your partner (which is fre- quently a long number). This “address” can be any number between 1 and 999.
70 GB Store numbers Store numbers TOSHIBA TF 631 Make your selection for name Enter the name (see scheme page 12 ) -and / or- skip with ST ART Confirm with ST ART Make your selection for options YES: .
71 GB Store numbers Store numbers TOSHIBA TF 631 Alphabet dial options Apart from numbers and names, it is also possible for additional options to be as- signed to an alphabet dial memory posi- tion: Delayed Comm (2) The fax partner is linked to a specific transmission time with this option, e.
72 GB Store numbers Store numbers TOSHIBA TF 631 Modify ABB numbers If you wish to modify the contents of an alphabet dial number , all you have to do is simply enter the corresponding alphabet dial number (see under “ Alphabet dial number”). If this number has already been used, a further selection option is dis- played.
73 GB Store numbers Store numbers TOSHIBA TF 631 Delete ABB numbers If you want to delete ABB numbers just enter them. If it is already assigned, you can select how to proceed (Example:ABB, NBR.
74 GB Store numbers Store numbers TOSHIBA TF 631 One-touch dial keys The one-touch dialling facility is a very user-friendly method for dialling the number of your fax partner . Y ou can configure 69 keys *) with fax numbers of your choice. Simply push a button to reach your fax partner .
75 GB Store numbers Store numbers TOSHIBA TF 631 ID N AME = ( MA X 2 0 ) ID N AME = ( MA X 2 0 ) n ST A RT C OMM . OPTION ? 1 .Y E S 2 .NO O N E T O U CH = 4 0 O N E T O U CH = 4 0 BROWN EN TER ABB.
76 GB Store numbers Store numbers TOSHIBA TF 631 Cancel one-touch dial keys If you wish you cancel the contents of a one-touch dial key , simply enter the corre- sponding one-touch dial key in the menu (see under one-touch dial keys).
77 GB Store numbers Store numbers TOSHIBA TF 631 999 421 338 333 240 235 • • • 4 3 2 1 Alphabet dial memory GROUP XX OT XX ONE TOUCH KEY 3 3 3 3 3 3 5 Define groups If you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need.
78 GB Store numbers Store numbers TOSHIBA TF 631 STA RT G R O U P NB R= 0 4 4 4 EN TER ABB. N BR OR [ E NT E R] T O C O M P LE T E STA RT P RES S ON E TOUCH K EY G R O U P NB R= 0 4 4 4 [ E NT ER ] : .
79 GB Store numbers Store numbers TOSHIBA TF 631 Edit groups If you wish to edit the contents of a group, simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is dis- played.
80 GB Store numbers Store numbers TOSHIBA TF 631 Cancel groups If you wish to cancel a group , simply enter the corresponding group number (see under “Define groups”).
81 GB Report prints Report prints TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % Program selection list The program selection list provides you with a complete overview of the menu system for your fax machine. It is the only list which can be selected via the main menu item.
82 GB Report prints Report prints TOSHIBA TF 631 The various transmission reports and related options: T ransmission report printed out after every transmission in the “ direct transmission mode”. Setting: • Always printed out • Printed out only if transmission is errored Printed out after every memory transmission.
83 GB Report prints Report prints TOSHIBA TF 631 T ransmission report: Memory TX report: MEMORY TRANSMISSION REPORT TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 NAME : TOSHIBA MARKETING TF631 F.
84 GB Report prints Report prints TOSHIBA TF 631 Y ou can also subsequently request the transmission report for the previous 40 transmissions (first document not illustrated): 15-03 -98 S UN 19: 56 RE.
85 GB Report prints Report prints TOSHIBA TF 631 Multi transmission report After the successful multi-adress transmission your fax will print a list of all fax partys.
86 GB Report prints Report prints TOSHIBA TF 631 T ransmission and reception journal Y our fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissions.
87 GB Report prints Report prints TOSHIBA TF 631 TRANSMISSION JOURNAL TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 SCAN COUNT : 1 5 0 (00000096) PRINT COUNT : 19 1 (000000BF) DRUM COUNT : 1480 (000005C8) TONER COUNT : 1 (00000001) NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS 02 252 09.
88 GB Report prints Report prints TOSHIBA T F 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Reservation list This list illustrates the status of stack memory ( see page 33 ).
89 GB Report prints Report print s TOSHIB A TF 631 FUNCTION LIST TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 8 1 AUTO RECEIVE MODE : AUTO 2 RING DELAY : 1 3 DIAL T.
90 GB Report prints Report prints TOSHIBA T F 631 ONE TOUCH NUMBER INFORMATION TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF631 OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP 0 1 GROUP.NBR. 0001 2 9 ABB.
91 GB Report prints Report prints TOSHIBA TF 631 DEPARTMENT CODE LIST TIME : 03.03.98 14:23 TEL NUMBER : +44-1234567890 NAME : TOSHIBA MARKETING TF861 DEPT NBR NAME DEPT CODE T X PGS R X P G S COPY PGS D 01 MASTER 12345 0 0 0 D02 Standby mode Start the menu The first 4 menu items are displayed.
92 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Delayed fax job Y ou can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges.
93 GB A dvanced settings Advanced settings TOSHIBA TF 631 Set transmission header position The transmission header contains the code, the name, time of transmission and the current page number . Normally it appears in the top 5 mm of the incoming copy .
94 GB A dvanced settings Advanced settings TOSHIBA TF 6 31 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 1 .C OM M. OP TI ON S 2 .LI ST S 3 .I NST A LLA TI O N 4 .M EN U LI S T STO P Reception trailer (RTI) Y ou can activate the reception trailer facility to ensure that reception of a document is precisely documented.
95 GB A dvanced settings Advanced settings TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M EN U LI ST Call redial If the machine is not able to transmit a fax job, the job is retained in memory and the machine attempts to send the fax job again at a later date.
96 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 1 .C OM M. OP TI ON S 2 .LI ST S 3 .I NST A LLA TI O N 4 .M EN U LI S T STA RT ST O P Set ringer volume An incoming call sets off the ringer via the speaker .
97 GB A dvanced settings Advanced settings TOSHIBA TF 631 P ower saver (stand by) The printer unit of your fax machine requires a heat source of approx. 170° C in order to be able to print out documents immediately . This heat source is heated at specific intervals in order to maintain the temperature at the required level.
98 GB A dvanced settings Advanced settings TOSHIBA TF 6 31 Cost centre manage- ment T ransmission jobs can be assigned to any 4-digit number . The number can be used to find the specified job within the transmission report ( see page 86 ). In this way , special transmission jobs can be linked to specific cost centres.
99 GB A dvanced settings Advanced settings TOSHIBA TF 631 Standby mode Start the menu The first 4 menu items are displayed. Select a menu item Make your selection for the department code 1: Enter depa.
100 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 Modify or delete a department Can only be accessed via master code. Standby mode Enter (!) master code confirm with ST ART Start the menu The first 4 menu items are displayed.
101 GB A dvanced settings Advanced settings TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O N 4 .
102 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 Cover sheet The cover sheet is a form which is placed at the head of your fax transmission.
103 GB A dvanced settings Advanced settings TOSHIBA TF 631 Retain jobs If a job cannot be transmitted because for instance the partner fax is busy , your fax machine attempts to redial the number at regular intervals of approx.
104 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 P00 1 Query job status The LINE status lamp enables you to recognise whether your fax machine is currently active. If you require more precise information concerning this activity , you can query the current status of the machine.
105 GB A dvanced settings Advanced settings TOSHIBA TF 631 15-0 3-98 S UN 19: 56 RESI DU A L M E M ORY 1 0 0 % 1. C OMM . OP TI ON S 2 .LI ST S 3 .I NST A LLA T I O N 4 .M EN U LI ST // Basic setting, document length In the basic setting of your fax machine, the document length is limited to one meter .
106 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 Basic setting, resolution and contrast The basic setting of contrast and resolu- tion can be changed. Please read pages 44 et seq. for information concerning contrast and resolution. Standby mode Start the menu The first 4 menu items are displayed.
107 GB A dvanced settings Advanced settings TOSHIBA TF 631 Basic setting, ECM (er- ror correction mode) Y our fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility , this permits error -free fax transmission.
108 GB A dvanced settings Advanced settings TOSHIBA TF 63 1 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % 1 .C OM M. OP TI ON S 2 .LI ST S 3 .I NST A LLA TI O N 4 .M EN U LI S T // STO P Basic setting, superfine reception (only with memory expansion) If a memory expansion is not used, the maximum possible reception resolution is “Fine”.
109 GB A dvanced settings Advanced settings TOSHIBA TF 631 Additional paper cas- settes (optional) Additional features (SUB, SEP , PWD) Because of the high level of innovation pressure in the telecommunications industry , fax technology is also being continuously improved.
110 GB Possible problems Possible problems TOSHIBA T F 631 Cause Alphabet memory and internal settings have been lost due to a lengthy power failure Contents of the image memory have been lost following a power failure. The cover on which the keypad is located has not snapped into position.
111 GB Possible problems Possible problems TOSHIBA TF 631 Display REPLACE DRUM CONFIRM PROCESS-UNIT PRINTER DISORDER LOAD DOCUMENT COMMUNICA TION ERROR SORRY NOT POSSIBLE LINE BUSY P AGE# MISMA TCH POLLING ERROR NOT ALLOWED NOW Cause The printer unit is spent.
112 GB Possible problems Possible problems TOSHIBA T F 631 Error codes in journal If “TRANSMISSION ERROR” appears in the display of your fax machine, the error code describes the specific error . The same code is shown also in the journal and transmission report.
113 GB Possible problems Possible problems TOSHIBA TF 631 Cause Wrong codeword Line busy Communication error Compatibility error T raining error Image error Line error Image cannot be saved Code 53 60 80/B0-B5/C0-C4/ D0-D2/F0, F1 81/B1/B9 82 83/84/85 86 87 How to correct A document has been retrieved with the wrong codeword ( see page 57 ).
114 GB Possible problems Possible problems TOSHIBA T F 631 ... and solutions If the display gives an error message, clear the fault and delete the display with STOP . Check there is power on the machine. The machine must be switched on ( see page 8 ).
115 GB Possible problems Possible problems TOSHIBA TF 631 Problem Y ou press ST ART to receive an document. But you receive nothing. Y our recording paper is not fed out. The dcoument received is difficult to read. Y ou receive a completely blank document.
116 GB Possible problems Possible problems TOSHIBA T F 631 Cleaning document scanner Never use abrasive materials to clean your fax machine - they could cause damage. If documents transmitted are difficult to read, the document scanner must be cleaned.
117 GB Possible problems Possible problems TOSHIBA TF 631 How to clear a recording paper jam After opening the upper cover and side cover of the housing, you will see the possible locations where the paper may be jammed: Remove the paper from here without applying force.
118 GB Possible problems Possible problems TOSHIBA T F 631 15-03 -98 S UN 19: 56 RESID UA L M EM O RY 10 0 % Remote maintenance (COMLINE) Y our fax machine enables remote diagnosis to be carried out. This means that internal settings can be read and changed via the telephone line.
119 GB Possible problems Possible problems TOSHIBA TF 631 UK Connection information W e declare, that TOSHIBA is using mark in compliance with EN 50 082-1, EN 55 022/B and EN 60 950 This TOSHIBA Facsi.
120 GB Possible problems Possible problems TOSHIBA T F 63 1 Index Index Abbreviated dialling ................................... 37 Abbreviated dialling memory ..................... 69 Alternative fax number .............................. 69 Broadcast .
An important point after buying a device Toshiba TF 631 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Toshiba TF 631 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Toshiba TF 631 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Toshiba TF 631 you will learn all the available features of the product, as well as information on its operation. The information that you get Toshiba TF 631 will certainly help you make a decision on the purchase.
If you already are a holder of Toshiba TF 631, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Toshiba TF 631.
However, one of the most important roles played by the user manual is to help in solving problems with Toshiba TF 631. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Toshiba TF 631 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
