Instruction/ maintenance manual of the product TEC B 452 Toshiba
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MUL TIFUNCTIONAL DIGIT AL SYSTEMS User Functions Guide.
TRADEMARKS AND COPYRIGHT T rademarks - The official name of Windows 98 is Microsoft Windows 98 Operating System. - The official name of Windows Me is Microsoft Windows Me Operating System. - The official name of Windows 2000 is Microsoft Windows 2000 Op erating System.
1 T ABLE OF CONTENTS TABLE OF CONTENTS .............. .............. ........... .............. .............. .............. .............. .............. . .. .......... 1 PREFACE ................... .............. .............. .............. ....
2 T ABLE OF CONT ENTS (Cont.) 3. SETTING NETWORK FUNCTIONS ............ ............................ .............. ............ ...................... ...... 100 • Setting the TCP/IP Protocol ..................... .............. ................ ..
3 PREF ACE Thank you for purchasing the T oshiba Multifunctiona l Digital System e-STUDIO352/452. This Operato r ’s Manual describes the foll owing: • How to set up th e Multifunctional Digital System. • How to operate the functions in the [USER FUNCTIONS] bu tton.
4 FEA TURES OF THE e-STUDIO352/452 The e-STUDIO352/452 is a Mu ltifunctional Digital System s that is capable of us ing each function via net- works. The e-STUDIO352/452 a lso has various opti onal paper handling devi ces to meet the needs of your office.
5 1 1. MANAGING ADDRESS BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK .. ............. ................ ............. ................ ............. ................ ..... 6 • About Managing Contact s in Address Book................... ..............
6 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1 1. MANAGING ADDRESS BOOK About Managi ng Cont act s in Address Book Contact s in the Address Book will be displayed such as in the [ADDRESS] button screen that is displayed by pressing the [F AX] button on the Cont rol Panel.
7 1 Registering Contact s The following procedure de scribes how to r egister new contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] bu tton, and then press the [ADDRESS BOOK] button on the touch p anel.
8 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press each button on the touch panel to enter following cont act in for- mation. • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel.
9 1 6 Specify following it ems as you required. • TX TYPE — This sets the type of the fax transmission mode. Press th e [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select th e direct transmission mode.
10 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Editing Cont act s The following procedure de scribes how to edi t existing contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
11 1 4 Press each button on the touch panel to edit the cont act information. • For the description of each item, see the S tep 4 in the procedure of “Registering Contacts” in the previous sec- tion. 5 Press the [OPTION] button to specif y the default settings for a fax transmission.
12 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Deleting Contact s The following procedure descri bes how to delete existing contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
13 1 4 Press the [YES] button to delete th e cont act, or the [NO] button to cancel deleting. • When you press the [YES] button, the selected contact is deleted.
14 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 Searching Contact s The following procedure describe s how to search for cont acts in the Address Book. Thi s function is useful to find the contact that you want to edit. Y ou can search for the contacts by ente ring a ID number or the search strings.
15 1 5 The touch p anel displays the screen that cont ains the searched con- t act. Press the cont act and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact. • See “Editing Contacts” for the instruction to edit the contact.
16 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1.MANAGING ADDRESS BOOK (Cont.) 1 4 Press the button that is used fo r searching to specify the search string. • When yo u press each button, the input screen is displayed. 5 Enter the search string using the keyboard and digit al keys, and press the [ENTER] button.
17 1 7 The touch p anel displays the screen that cont ains the searched con- t act s. Press the cont act and press th e [ENTER] b utton to edit the con- t act information.
18 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 1 2. MANAGING GROUPS About Managing Groups in Address Book Y ou can create groups that contain the multiple me mbers of contacts. This enables you to specify the groups instead of specifying each recipient separate ly when operating Scan to E-mail, or fax or Internet Fax transmission.
19 1 Creating New Group The following procedure de scribes how to create new group in the Address Book. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [ADDRESS] button, and then press the [GROUP] button on the touch p anel.
20 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 5 Enter the group name using the key board and digita l keys, and press the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed. 7 Select the cont act s that you want to add to the group, and then press the [ENTER] button.
21 1 8 New Group is created and appears on the touch p anel..
22 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Editing Group s The following procedure describ es how to edit the name of groups, add or remove the members in groups. Editing Group Name 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
23 1 4 Press the [GROUP NAME] butt on to edit the group name. • The input screen is displayed. 5 Enter the group name using the key board and digit al keys, and press the [ENTER] button. 6 Press the [ENTER] button. • The CHECK OF GROUP MEMBER screen is displayed.
24 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 7 In the screen, the cont act s that have been registered in the group are highlighted. • T o add or remove the contacts by selecting each contact s manually , see “Adding or Removing Contacts”.
25 1 Adding Contact s by Searching with ID Number 1 Press the [KNOWN ID] button. • The KNOWN ID screen is displayed. 2 Enter the ID Number using the digit al keys and press the [ENTER] but- ton. 3 The touch p anel displays the screen that cont ains the searched con- t act.
26 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 4 Press the [ENTER] button to add to the group. • The contacts in the group is modified. Adding Contact s by Searching with Search String 1 Press the [SEARCH ADDRESS] button. • The SEARCH ADDRESS screen is disp layed.
27 1 4 Specify the search string in the item s that you require and press the [SEARCH] button. 5 The touch p anel displays the screen that cont ains the searched con- t act s. Press the c ont act s that you want to add to the group. • T o add both the fax number and E-mail address of a c ontact to the group, press over the contact name.
28 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Deleting Group s The following procedure de scribes how to delete a group in the Address Boo k. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
29 1 4 Press the [YES] button to delete the cont act, or [NO] button to cancel deleting. • When you press the [YES] button, the selected group is deleted.
30 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Searching Group s The following procedure de scribes how to search for grou ps in the Address Book. This function is useful to find the contact that you want to edit. Y ou can search for the grou ps by enteri ng the ID number or the search string.
31 1 5 The touch p anel displays the scr een that cont ains the searched group. Press the group and press the [EDIT] bu tton to edit the group information.
32 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 4 Press the [GROUP NAME] button to specify the search string. • The input screen is displayed. 5 Enter the search string using the keyboard and digit al keys, and press the [ENTER] button.
33 1 7 The touch p anel displays the scr een that cont ains the searched group s. Press the group and press th e [ENTER] button to edit the group information.
34 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 2.MANAGING GROU PS (Cont.) 1 Confirming the Members of the Group s The following procedure de scribes how to confirm the contacts that are added in the group. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
35 2 2. MANAGING COUNTERS (COUNTER MENU) 1. TOT AL COUNTER ........... ............. ................ ............. ............. ................ ............. ................ 3 6 • Displaying Print Counter ............ .............. ........ ...
36 2.MANAGING COUNTERS (COUNTER MEN U) 2 1. T OT AL COUNTER Displaying Print Counter This feature allows you to display th e total number of the print counter . The print counter contains following counters: • Copy Counter — indicates the number of sheets t hat has been printed by copy operations.
37 2 Displaying Scan Counter This feat ure allows you to displ ay the tot al numb er of the scan counter . The scan counter contains following counters: • Copy Counter — indicates the number of originals that ha s been scanned by copy operati ons.
38 2.MANAGING COUNTERS (COUNTER MEN U) 2 2. PRINT OUT T OT AL COUNTER This feature allows you to print the total counter list. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [COUNTER] button, and th en press the [PRINT OUT TOT A L COUNTER] button on the touch p anel.
39 2 3. DEP ARTMENT COUNTER Displaying Print Counter for Dep artment Code This feature allows you to disp lay the number of the print co unter for each department code. The department counter is avai lable only when this e quipment has been man aged with the department code.
40 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [PRINT COUNTER] button. 5 The Print Counter for the specifie d dep artment code is displayed.
41 2 Displaying Scan Counter for Dep artment Code This feature allows you to disp lay the number of the sca n counter for each department code. The department counter is avai lable only when this e quipment has been man aged with the department code. P .
42 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [SCAN COUNTER] button. 5 The Scan Counter for the specified dep artment code is displayed.
43 2 Displaying Fax Communication Counter for Dep artment Code This feature allows you to disp lay the number of the Fax and Internet Fax Transmission and Reception counter for each department code. The department counter is avai lable only when this e quipment has been man aged with the department code.
44 2.MANAGING COUNTERS (COUNTER MEN U) 3.DEP ARTMENT COUNTER (Cont.) 2 4 Press the [F AX COMMUNICA TION] butto n. 5 The Fax Communication Counter for th e specified dep artment code is displayed.
45 2 4. MANAGING DEP ARTMENT CODE Logging On As Administrator Y ou can audit the copy quantity of copy , print, sc an, and facsimile pages performed by setting a depart- ment code. Up to 1000 departm ent codes can b e registered. T o manage th e department code, you must know the administrator p assword for this equipment.
46 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 4 Enter the administrator p asswo rd and press the [ENTER] button. • The DEPT . MANAGEMENT menu is displayed. 5 Continue the operation that you want. • P .47 “Printing Department Codes List” • P .
47 2 Printing Dep artment Codes List Y ou can print out the department codes lis t and counters for each department code. 1 In the DEPT . MANAGEMENT me nu, press the [PRINT OUT DEP ARTMENT CODES] button. • Printing b egins. • For the procedure to display the screen above, see “Logging On As Administrator”.
48 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Enabling Dep artment Code In the initial setting, the department code feature is disabled. If you want to manage the counter sepa- rately by the department codes, you must enable the department code.
49 2 Resetting All Dep artment Counters This function clears all de partment counters to “0”. • This function is available only when the department code is enabled. • This function clears only the department co unters. Y ou cannot clear the total counter .
50 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Deleting All Dep artment Codes This function del etes all departmen t codes that have been registered. The [DELETE ALL] button will be availa bl e after registering a department code.
51 2 Registering a New Dep artment Code The function allows you to re gister new department code. After registering the departmen t code(s), you must ena ble the Department Code function. P .48 “Enabling Department Code” 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button.
52 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 3 Enter the dep artment name using the keyboard and digit al keys, and press the [ENTER] button.
53 2 If you want to return to the “New Code” field to retype it, press the [RESET] button. 6 Press the [ENTER] button at th e bottom of the touch p anel. • The LIMIT A TION screen is displayed. 7 Set the limit ation of this de p artment code as required.
54 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Editing the Dep artment Code The function all ows you to edit the e xisting department code . 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button. • The DEP ARTMENT CODE screen is displa yed.
55 2 3 Press the [ENTER] button. • The input screen is displayed. 4 Enter the dep artment name using the keyboard and digit al keys, and press the [ENTER] button.
56 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 6 Enter new 5-digit code in the “New Code” field using the digita l keys, and then press the [SET] button to set the entry . • If yo u enter the code, asterisks (*) appear in the “New Code” field.
57 2 9 Set the limit ation of this de p artment code as required. • Press the [ON ] button to enable the output limitation fo r this department code. When you select the [ON] but- ton, press the “Limitation” field and enter the maximum number of the outputs for this department code using the digital keys.
58 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Deleting the Department Code The function allows you to delete the existing department code. 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button. • The DEP ARTMENT CODE screen is displa yed.
59 2 3 Press the [YES] button to delete the dep artment code, or [NO] button to cancel deleting. • When you press the [YES] button, the department code is deleted.
60 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Resetting the Counter of Each Dep artment The function allows you to reset the coun te r of specific dep artment code only . 1 In the DEPT . MANAGEMENT me nu, press the [DEP ARTMENT REGISTRA TION] button.
61 2 3 Press the [YES] button to clear the c ounter of the dep artment code, or [NO] button to cancel clearing the counter . • When you press the [YES] button, the counter of the department code is cleared.
62 2.MANAGING COUNTERS (COUNTER MEN U) 4.MANAGING DEP ARTMENT CODE (Cont.) 2 Setting Output Limit ations for All Dep artment s This function allows yo u to set the output limit ation for all departments by a single operation. When you select [ON], the output wil l be disabled for all departments.
63 3 3. SETTING ITEMS (USER) 1. SETTING GENERAL FUNCTI ONS ........... ................ ............. ................ ................ ............. 64 • Setting the Auto Clear Mode .............. .............. ................. .............. ...
64 3.SETTING ITEMS (USER) 3 1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode This function sets how long the machine waits before clearing the previo us functions set on the control pan el . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
65 3 Changing the Display Language The language used on the touch panel can be changed to a different one. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [GENERAL] button on the touch p anel.
66 3.SETTING ITEMS (USER) 1.SETTING GENERAL FUNCTIONS (Cont.) 3 Setting the Reversed Display Mode Y ou can change the touch panel to be di splayed in the Reversed Display mode (which the white portion will be black and the black portion will be white).
67 3 4 Press the [ON] button to enable the Reversed Display , or [OFF] button to disable the Reversed Display . • When you select the [ON] button , the touch panel is displayed in the Reversed Display mode.
68 3.SETTING ITEMS (USER) 3 2. SETTING COPY FUNCTIONS Y ou can change the initial setting (de fault setting) of copy job. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [COPY] button on the touch p anel.
69 3 5 Specify the following items as you require. • In the “2IN1/4IN1” option, pre ss the desired mode button. [WRITE VERTICALL Y] — Press this to print each two pages or four pages from left to right or top to bottom for the 2IN1/4IN1 copy .
70 3.SETTING ITEMS (USER) 3 3. SETTING F AX FUNCTIONS Y ou can change the initial setting (default setting) of fax and Inte rnet Fax featu res. The [F AX] button in the [USER] menu will be availabl e only when the Scanner Kit or Printer/Scann er Kit is installed, or when the optional Fax unit is installed.
71 3 5 Specify the following items as you require. • In the “TTI” option, specify whether the TT I is enabled or disabled as default setting. [ON] — Press this to print a tr ansmission header (TTI) on re ceived faxes t o clearly identify the sender name of received faxes.
72 3.SETTING ITEMS (USER) 3 4. SETTING SCAN FUNCTIONS Y ou can change the initial setting (de fault setting) of sca n job. The [SCAN] button in the [USER] menu will be availabl e onl y when the Scanne r Kit is installed, or when the Printer/Scanner Kit is installed.
73 3 5 Specify the following items as you require. • In the “EXPOSURE” option, press light or dark buttons to specify the default exposure for scans manually , or press the [AUTO] button to select auto mode for the default exposure mode for scans.
74 3.SETTING ITEMS (USER) 3 5. PRINTING LISTS Printing the Address Book List Y ou can print the address book list that shows all registered contacts and groups in this equipment. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
75 3 Printing the Group Numbers List Y ou can print the group numbers l ist that shows a ll registe red groups and members in this equipment. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [LIST] button on the touch p anel.
76 3.SETTING ITEMS (USER) 5.PRINTING LISTS (Cont.) 3 Printing the Function List (User) Y ou can print the function list that shows th e functi on flow und er the [USER] button of the User Functions. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
77 3 6. CHECKING E-MAIL This function allows yo u to check for new E-mails (Internet Faxes) on the POP3 server . The [CHECK E-MAIL] button in the [USER] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
78 3.SETTING ITEMS (USER) 3 7. SETTING DRA WER This function allows yo u to set the paper size and paper type of each drawer . 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu. 2 Press the [USER] button, and then press the [DRA WER] button on the touch p anel.
79 3 8. TURN OFF THE POWER (SHUT DOWN) When turning off the power of the equipment , p erform the following shutdown procedure. DO NOT turn off the power by switching off the power s witch of the e quipment as it can cause th e failure of the hard disk.
80 3.SETTING ITEMS (USER) 8.TURN OFF THE POWER (SH UT DOWN) (Cont. ) 3 4 “Shut down in progress” appears on the screen, and then the equip- ment is shut down.
81 4 4. SETTING ITEMS (ADMIN) 1. ENTERING TO ADMIN MENU ......................... ................ ............. ................ ............. ......... 82 2. SETTING GENERAL FUNCTI ONS ........... ................ ............. ................ ....
82 4.SETTING ITEMS (ADMIN) 4 1. ENTERING T O ADMIN MENU When the administrator password has been set, you mu st enter the administrator password to enter the [ADMIN] menu in the User Functions screen. 1 Press the [USER FUNCTIONS] button on the control p anel to enter the User Functions menu.
83 4 5 The ADMIN menu is displ ayed. Continue the administrative operation that you require. • P .84 “2.SETTING GENERAL FU NCTIONS” • P .100 “3.SETTING NETWORK FUNCT IONS” • P .120 “4.SETTING COPY FUNCTIONS” • P .122 “5.
84 4.SETTING ITEMS (ADMIN) 4 2. SETTING GENERAL FUNCTIONS Setting the Device Information Y ou can set the device informa tion of this equip ment. These items appear in the Device page of T opAc- cess, that is the web-base d device management util ity .
85 4 When you press each button, the input scr een is displayed. Enter the value using the keyboar d and digital keys, and press the [ENTER] button to set the entry . T o enter the [SERVICE PHONE NUMBER], enter the number using only the digital keys. 4 Press the [ENTER] button.
86 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Notification Y ou can set th e notification mail to send a notification message when specifi ed events occur on this equip- ment such as toner empty , paper empty , serviceman call, and so on.
87 4 3 Press the [E-MAIL] buttons. • The input screen is displayed. 4 Enter the E-mail address using the keyboard and digital keys, and press the [ENTER] key to set the entry . • Y ou can specify up to three E-mail addresses to which the notification message will be sent, as required.
88 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Changing the Administrator Password Y ou can change the administrator password. The ad ministrator password must be alphanumeric cha rac- ters of 6 or more and 10 or less. 1 Press the [GENERAL] button in the ADMIN menu.
89 4 4 Enter the current administrator p assword and press the [ENTER] but- ton. • The input password appears as asterisks (*). If the administrator password will be changed at the fi rst time, enter “ 123456” in the “Old Password” field.
90 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Date and Time The clock built in to this equipment can be set by en tering the date, day of the week and time using the digital keys. Also, you can easily change the clock to and from the daylight savi ng system at the touch of a button.
91 4 4 Highlight the section that you want to edit us ing the arrow buttons, and enter the number us ing the digital keys. • The “DA Y” section describes the day of week with a number .
92 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 Setting the Weekly T imer Using the built-in weekly ti mer , you can have this e quip ment automatically turned ON and OFF at specified times.
93 4 3 Press the [WEEKL Y TIMER] button. • The TIMER screen is disp layed. 4 Check the settings on the display , and if corrections are necessary , press the [CHA NGE] button. • If no correction is needed, pr ess the [ENTER] button and complete the oper ation.
94 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 6 In the “OFF” field, enter the time that the device will automatically turn off the power using the digital keys and press the [SET] button to set the entry . • If you want to clear ente red time to retype it, press the [CLEAR] button on the Control Panel.
95 4 Setting the Auto Power Save Mode This function allows this equ ipment automa tically to go into the energy saving mode (unn ecessary electric- ity is cut off at standby) if it is left inactive for a cert ain period of time. 1 Press the [GENERAL] button in the ADMIN menu.
96 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 4 Press the desired period of time (i n minutes) that this equipment wait s before the Automatic Po wer Save mode is activated.
97 4 Setting the Sleep Mode This function allows this equi pment goes in to the sleep mode tha t stands by with the minimum pow er con- sumption. 1 Press the [GENERAL] button in the ADMIN menu. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.
98 4.SETTING ITEMS (ADMIN) 2.SETTING GENERAL FUNCTIONS (Cont.) 4 4 Press the desired period of time (i n minutes) that this equipment wait s before the Automatic S hut Off mode is activated.
99 4 Setting the Drawer Setup Pop-Up When this functions is enabled, the message to ask users to change the paper size setting every ti me you open the drawer . 1 Press the [GENERAL] button. • The GENERAL menu is displayed. T o display the ADMIN menu, see “1.
100 4.SETTING ITEMS (ADMIN) 4 3. SETTING NETWORK FUNCTIONS Setting the TCP/IP Protocol Y ou can set the TCP/IP protocol that is commonly us ed for most of network syst em.
101 4 2 Press the [TCP/IP] button. • The TCP/IP screen is disp layed. 3 Press the [DYNAMIC] button in the “ADDRESS MODE” option. 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button.
102 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the TCP/IP fo r DHCP Server Only 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETW ORK menu is displayed. T o display the ADMIN menu, see “1.ENTER ING TO ADMIN MENU”.
103 4 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipment starts initializing the networ k interface card to apply the changes. Setting the TCP/IP for St atic IP Address 1 Press the [NETWORK] butt on in the ADMIN menu.
104 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Press the [ST A TIC] button in the “ADDRESS MODE” o ption. 4 Press the [IP ADDRESS] button and enter the IP address of this device using the digit al keys. Enter also the subnet mask and default gateway as required.
105 4 Setting the IPX/SPX Protocol Y ou can set the IPX/SPX protocol on this equipment. The IPX/SPX protoc ol is usually used to communi- cate with the NetW are file server through the network. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed.
106 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button.
107 4 Setting the NetW are Settings Y ou can set the NetWare network mode and th e NetW ar e configuration to be connected. This must be set when you use the NetWare file server for Novell printing. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed.
108 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Specify following items as required. • ENABLE BINDER Y — Press the [ENABLE] button to enable communi cating with the NetWare file server in bindery mode, or [DISABLE] button to disable the bindery mode.
109 4 Setting the SMB Protocol When you want to enable this e quipment visible in the Windows network, you must enable the SMB pro to- col and enter the NetBIOS name and workgroup to sp ecify the device name of thi s equipment and work- group where this equipment will be visible.
110 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 3 Specify following it ems as required and press the [ENTER] button. • SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled.
111 4 4 Continue to another network sett ing if required, then press the [APPL Y NOW] button. • This equipment starts initializing the networ k interface card to apply the changes.
112 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the AppleT alk Protocol The AppleT alk protocol must be enabled and properly configured to enable Ap pleT alk p rinting with the Macintosh comput er . 1 Press the [NETWORK] butt on in the ADMIN menu.
113 4 When you press the [APPLET ALK NAME] and [DESIRED ZONE ] buttons, the input screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry . 4 Press the [ENTER] button. • Returns you to the NETWORK menu.
114 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the HTTP Network Service This function all ows you to enable or disabl e the HT TP netw ork server service that provid es the web- based utility on this equipment, such as T opAccess and e-Filing web utility .
115 4 3 Specify following items as required. • ENABLE HTTP SERVER — Press the [ENABLE] button to enable the HTTP network server service, or [DIS- ABLE] button to disable the HTTP network server servic e. This must be enabled for T opAccess, e-Filing web utility , and IPP printing.
116 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the Ethernet S peed This function all ows you to specify the ethernet speed. 1 Press the [NETWORK] butt on in the ADMIN menu. • The NETWORK me nu is displayed. T o display the ADMIN menu, see “1.
117 4 4 Press the [ENTER] button. • Returns you to the NETWORK menu. 5 Continue to another network sett ing if required, then press the [APPL Y NOW] button.
118 4.SETTING ITEMS (ADMIN) 3.SETTING NETWORK FUNCTIONS (Cont.) 4 Setting the LDAP and SN MP Network S ervice This function allows this equipment to access the LDAP dire ctory service. This equipment can search for the contacts in the LDAP server to specify the recipients of the Internet Fax, fax transmission, and Scan to E-mail job.
119 4 3 Press the [OTHER] button. • The OTHER screen is displayed. 4 Press the [ENABLE] button to enable the LDAP networ k service, or [DISABLE] button to disab le it. • Optionally you can enter the trap community name fo r the SNMP Tr aps by pressing the [SNMP READ COM- MUNITY] button.
120 4.SETTING ITEMS (ADMIN) 4 4. SETTING COPY FUNCTIONS Y ou can change the system behaviors for the cop y oper ation, such a s maximum number of copies, auto 2- sided mode, and the sort mode priority . 1 Press the [COPY] butt on in the ADMIN menu. • The COPY screen is displayed.
121 4 4 Specify following items as required. • AUTOMA TIC CHA NGE OF P APER SOURCE — When this is set to [ON], th is equipment will print on the dif- ferent size of paper when the specified paper size is not set. When this is set to [OFF], this equipment will dis- play a message to set the correct paper .
122 4.SETTING ITEMS (ADMIN) 4 5. SETTING F AX FUNCTIONS Setting the T erminal ID The T erminal ID settings are available only when the optiona l Fax unit is installed. Once programmed, T erminal ID information will be prin ted on the leading edge of tra nsmitted or received documents if the TTI and RIT are enabled.
123 4 3 Specify following items as required. • [ID NAME] — Press this to enter th e terminal ID of this equipment. • [F AX NU MBER] — Press this to enter the fax number of this equipment. • [LINE2 NUMBER] — Press this to enter the 2 line fax number of this equipment if the Line2 board is installed.
124 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 4 Press the [ENTER] button. • Returns you to the F AX menu..
125 4 Setting the Fax Initial Setup The [INITIAL SETUP] button in the [ADMIN] menu w ill be available only when the optional Fax unit is installed. Set the initial settings for the fax functions such as the volume settings and reception mode.
126 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 3 Specify following items as required. • RX MODE — Press the [AUTO] button to receive faxes automatically , or [MANUAL] button to receive faxes manually . When you select the manual mode, you can re ceive the faxes by pressing the [ST A RT] button when it rings.
127 4 Setting the Line-2 Mode The LIne-2 Mode settings are available on ly when the optional F ax unit and optional Line-2 board are installed. Installing the 2nd line board (option) all ows transmis si on during reception, reception duri ng transmission, and simultaneous two communicati ons of transmission/reception.
128 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 2 Press the [LINE-2 MODE] button. • The LINE-2 MODE scr een is displayed. 3 Continue the procedure depending on how you set the Line-2 mode. • P .128 “Transmission and Reception (TX /RX)” • P .
129 4 2 Press the [ENTER] button. Reception Only (TIMER) 1 Press the [RX ONL Y (TIMER)] button. • Using the 2nd line for reception only during the specified period. • Enter the ST ART time and END time using the digital keys. • Pressing the arrow buttons move s the cursor .
130 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 Setting the RX Printing Setting Discard and Reduction Printing Set print settings for receiv ed fax and Internet Fax originals th at are to be printe d. T wo p rint settings are availa ble: discard printing and reduction pri nting.
131 4 3 Press the [ON] (or [OFF]) button of the “DISCARD” and/or “REDUC- TION”. 4 Press the [ENTER] button. • The registered item s can be confirmed in the function list. P .149 Setting Duplex Printing The “Duplex Print” function is available onl y when the optional Fax un it is installed.
132 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 2 Press the [RX PRINT] button. 3 Press the [ON] button of the “DUP LEX PRINT”, and then press the [ENTER] button. • The registered ite ms can be confirmed in the function list. P .
133 4 * Rotate Sort printing is available only for L T/A4-si zed paper . Set the L T and L T -R, o r A4 and A4-R draw- ers. * When the system runs out of paper during Rotate Sort printing, the rest of the documents is printed on the remaining paper . 1 Press the [F AX] button in the ADMIN menu.
134 4.SETTING ITEMS (ADMIN) 5.SETTING F AX FUNCTIONS (Cont.) 4 Setting the Recovery T r ansmission The Recovery transmission is available onl y when the optional Fax unit is installed. This function all ows you to specify how long a docum ent will be remained in the memory after failing the redial attempts.
135 4 3 Change the document-stored time with the [< 1H] or [24H >] button, and press the [ENTER] button. • The document-holding time can be change d by the 1 hour . When the Recovery transmission is enabled , the [RECOVERY TX] button will be grayed icon.
136 4.SETTING ITEMS (ADMIN) 4 6. SETTING FILE FUNCTIONS This function all ows you to automati cally delete the fil e s stored by the Save as f ile op erations. This func- tion is used to periodically delete stored fi les in the lo cal storage to ma intain the available hard disk space.
137 4 7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-ma il Message Properties Y ou can configure the message properties of E-mail doc uments that will be sent by Scan to E-mail opera- tion. The [E-MAIL] button in the [ADMIN] me n u will be available onl y when the Scann er Kit is installed, or when the Printer/Scanner Kit is installed.
138 4.SETTING ITEMS (ADMIN) 7.SETTING E-MAIL FUNCTIONS (Cont. ) 4 Setting the Scan to E-mail Fragment ation This function all ows you to send the Sca n to E-mail jo b split by the fragment size you speci fied. This can reduce the transmission errors caused by the network traffic problems.
139 4 8. SETTING INTERNET F AX FUNCTIONS Setting the Internet Fax Message Properties Y ou can configure the message properties of Internet Fa xes that will be sent by Internet Fax transmission. The [INTERNET F AX] button in the [ADMIN] menu will be availabl e only when the Scanner Ki t is installed, or when the Printer/Scanner Kit is installed.
140 4.SETTING ITEMS (ADMIN) 8.SETTING INTERNET F A X FUNCTIONS (C ont.) 4 Setting the Internet Fax Fragment ation This function all ows you to send the Int ernet Faxes split by the fragment size you specified. This can reduce the transmission errors caused by the network traffic problems.
141 4 Setting the Internet Fax Body String T ransmission This function allows yo u to set whether t he body string will be transmitted or not. The [INTERNET F AX] button in the [ADMIN] menu will be availabl e only when the Scanner Ki t is installed, or when the Printer/Scanner Kit is installed.
142 4.SETTING ITEMS (ADMIN) 4 9. SETTING LIST/REPORT Setting the T ransmission / Reception Journal There are two types of journals availab le on this equip ment. Journals can be prin ted either automatically or manually . This function allows yo u to set the auto-print for th e journals, an d the number of transactions appears in the journal list.
143 4 3 Press the [JOURNAL] button. • The JOURNAL screen is displayed. 4 Specify the following items as required. • AUTO — Press the [ON] button to enable printing the trans mission and reception jour nals automatically .
144 4.SETTING ITEMS (ADMIN) 9.SETTING LIST/R EPORT (Cont.) 4 Setting the Communication Report Communication Report allows you to print a report after every transmission. Reports can be printed auto- matically only . This function allows yo u to select the condition to print the commu nication report for each transmission type sepa rately .
145 4 3 Press the [COMM. REPORT] button. • The COMM. REPORT screen is displayed. 4 Specify the condition for each transmission type. • [OFF] — Press this to disable printing the communication report. • [AL WA YS] — Press this to print the comm unication report every transmission.
146 4.SETTING ITEMS (ADMIN) 9.SETTING LIST/R EPORT (Cont.) 4 6 Press the [Next] button to display the next sc reen an d specify the condition for each transmission type. “RELA Y ORIGINA TOR” is available only when the optional Fax unit is installed.
147 4 Setting the Reception List The Reception List allows you to print a reception list after receiving a document to a mailbox on this equipment. This function all ows you to enable or disabl e prin.
148 4.SETTING ITEMS (ADMIN) 9.SETTING LIST/R EPORT (Cont.) 4 4 Specify whether the reception list will be printed for each transmis- sion. • RELA Y ST A T ION — Select the [ON] button to print the reception list when receiving a relay transmission from an originator .
149 4 10. PRINTING LISTS This function allow you to print the NIC configuration page, function list, PS3 font list, and PCL font list. * For the examples of each list format are described in Appendix.
150 4.SETTING ITEMS (ADMIN) 4 1 1. SETTING PRINTER/E-FILING FUNCTIONS Y ou can configure the printer and e-Filing functions tha t will apply to the print jobs or e-Filing jobs. 1 Press the [PRINTER/E-FILING] button in the ADMIN menu. • The PRINTER/E-FILING screen is displayed.
151 4 12. WIRELESS SETTINGS AND Bluetooth SETTINGS • There is also the [WIRELESS SETTINGS] button in the ADMIN menu. This button will be available only when the optional Wireless LAN Modu le is inst alled. For the instructions on how to operate the WIRELESS SETTINGS, pl ease refer to t he GN-1041 Operator ’s Manual for Wireless LAN .
4 152 4.SETTING ITEMS (ADMIN).
153 5 5. APPENDIX 1. LIST PRINT FORMA T ................ ................ ............. ................ ............. ................ .............. 154 • T otal Counter List ................. .............. .............. .............. .........
154 5.APPENDIX 5 1. LIST PRINT FORMA T T ot al Counter List An output example o f the T otal Counter List TOTAL COUNTER LIST TIME : 10-09-'05 20:47 S/N : 0987654321 PRINT COUNTER COPY SMALL 99999.
155 5 Dep artment Code List An output example of the Department Code List DEPARTMENT CODE LIST TIME : 10-09-'05 20:47 DEPT NO. PRINT COUNTER DEPARTMENT D 1 00001 FAX COMMUNICATION COPY SMALL 9999.
156 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Address Book List An output exampl e of the Ad dress Book L ist ADDRESS BOOK INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000236 NO. NAME QUALITY TX TX TYPE LINE ECM ATT FAX NUMBER/E-MAIL ADDRESS 001 USER01 OFF MEMORY OFF 0 00000000001 user01@ifax.
157 5 Group Numbers List An output example of the Grou p Numbers List GROUP NUMBER INFORMATION TIME : 10-09-'05 20:47 FAX NO.1 : 99999999999 FAX NO.
158 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Function List (User) An output example of the Func tion List (User) For further information about the items printed on t he fu nction list, please refer to the “Function List (Administrator)”. ( P .
159 5 NIC Configuration Page An output example of th e NIC Configuration Page =================================================================================== Unit Serial No : 00C67861 Version : T0.
160 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 Function List (Administrator) An output example of the Func tion List (Administrator) The Function List for an administra tor shows the setting list for al l functions.
161 5 DRA WER - DRA WER 3 *1 Shows the paper size of the drawer 3. YES DRA WER - DRA WER 4 *2 Shows the paper size of the drawer 4. YES DRA WER - LARGE CAP ACITY FEEDER *3 Shows the paper size of the .
162 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 AUTOMA TIC CHANGE OF P APER SOURCE Shows whether the Automatic Change of Paper Source function is enabled or dis- abled. NO P APER OF DIFFERENT DIRECTION Shows wh ether the Paper of Dif ferent Direc- tion function is enabled or disabled.
163 5 INITIAL SETUP - COMPLETION TONE VOLUME *1 Shows the complete volume setting. NO INITIAL SETUP - RX MODE *1 Shows the default RX mode. NO INITIAL SETUP - DIAL TYPE *1 Shows the dial type of the line 1. NO INITIAL SETUP - DIAL TYPE (LINE2) *2 Shows the dial type of the line2.
164 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 E-MAIL Function Description User FRAGMENT MESSAGE SIZE (KB) Shows t he fragment mess age size that applies to an E-mail transmission. NO FROM ADDRESS Shows the sender ’s E-mail address that applies to an E-mail transmission.
165 5 COMM. REPORT - RELA Y ORIGINA TOR *1 Shows the condition to print a relay origina- tor report. NO COMM. REPORT - RELA Y ST A TION Shows the condition to print a relay station report. NO COMM. REPORT - RELA Y DESTINA TION Shows t he condition to print a relay destina- tion report.
166 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 WIRELESS SETTINGS are printed only when the optional Wireless LAN Module is installed. BLUETOOTH SETTINGS are printed only when t he optional Bluetooth Mo dule is installed. USER CERTIFICA TE Shows the user certificate name to be used for authentication.
167 5 NETWORK SETTING - NETWORK - TC P/IP Function Description User ADDRESS MODE Shows the TCP/IP address mode. NO IP ADDRESS Shows the IP address of this equipment. NO SUBNET MASK Shows the subnet mask of this equipment. NO DEF AUL T GA TEWA Y Shows the defau lt gateway address of this equipment.
168 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 NETWORK SETTING - SESSION - DDNS SESSION Function Description User ENABLE DDNS Shows whether the DDNS i s enabled or dis- abled. NO HOST NAME Shows the host name of this equipment. NO DOMAIN NAME Shows the domain name of this equipment.
169 5 TREE Shows the NDS tree. NO SEARCH ROOT Shows the NDS Search Root. NO NETWORK SETTING - SESS ION - BONJOUR SESSION Function Description User ENABLE BONJOUR Shows whether the Bonjour is enabled or disabled. NO LINK-LOCAL HOST NAME Shows the li nk-local host name of this equip- ment for Bonjour .
170 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PORT NUMBER Shows the port number to be used for send- ing an E-mail or Inte rnet Fax to the SMTP server .
171 5 SSL PORT NUMBER Shows the SSL port number to be used for accessing the POP3 server . NO NETWORK SETTING - NETWORK SERVICE - FTP CLIENT NETWORK SERVICE Function Description User DEF AUL T PORT NUMBER Shows the defau lt port number to be use d for saving a document to the network folder using the FTP .
172 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PRIMARY SNTP ADDRESS Shows the prim ary SNTP server address if it has been set. NO SECONDARY SNTP ADDRESS Shows the secondary SNTP server addre ss if it has been set. NO PORT NUMBER Shows the port number to be used for accessing the SNTP server .
173 5 AUTHENTICA TION Shows whether the authentication for IPP printing is enabled or disabled. NO USER NAME Shows the user name for authentication. NO ENABLE SSL Shows whether the SSL for IPP printing is enabled or d isabled. NO SSL PORT NUMBER Shows the SSL port number to be used for IPP printing.
174 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 ENABLE E-MAIL ERROR FORW ARD Shows whether an E-mail error message will be sent or not. NO E-MAIL ERROR TRANSFER ADDRESS Shows the E-mail address where an E-mail error message will be sent, if it has been set.
175 5 PS3 Font List An output ex ample of the PS3 Fo nt List.
176 5.APPENDIX 1.LIST PRINT FORMA T (Cont.) 5 PCL Font List An output example of the PCL Font Li st.
177 INDE X INDEX Numerics 2ND TEL .................. ............ .............. .............. ... 8 A ADDRESS BOOK ....... .............. .............. .......... 74 ADDRESS BOOK EDIT ....... .............. .............. . 10 Address Book List ...
178 INDEX (Cont.) FAX NUMBER ......... ............... .............. .......... 123 FIRST NAME ................. .............. .............. ......... 8 FRAGMENT MESSAGE SIZE ........ .............. .. 138 FRAGMENT PAGE SIZE ............. .........
179 INDE X Reversed D isplay Mode ............ ............ ............ 6 6 ROTATE SORT ............. .............. .............. ..... 133 Rotate Sort .......... .............. .............. ........... ..... 132 ROTATION ............ ...........
180 INDEX (Cont.).
Printed in China DP-3540/4540 OME05010100.
2005 T OSHIBA TEC CORPORA TION All rights reserved 6LE82454001 R05092092800-TTEC 2005-1 1 MUL TIFUNCTIONAL DIGIT AL SYSTEMS User Functions Guide 2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664.
An important point after buying a device Toshiba TEC B 452 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Toshiba TEC B 452 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Toshiba TEC B 452 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Toshiba TEC B 452 you will learn all the available features of the product, as well as information on its operation. The information that you get Toshiba TEC B 452 will certainly help you make a decision on the purchase.
If you already are a holder of Toshiba TEC B 452, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Toshiba TEC B 452.
However, one of the most important roles played by the user manual is to help in solving problems with Toshiba TEC B 452. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Toshiba TEC B 452 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
