Instruction/ maintenance manual of the product 8.5 Axis Communications
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RightFax 8.5 User Guide RightFax 8.5 User Guide 1.
I NTRODUCTION A BOUT R IGHT F AX 8.5 RightFax is a comprehensive network fax solution for creating, sending, receiving, and managing faxes directly from a user’s desktop com puter. RightFax features and intuitive design make faxing as easy as printing to a network printer.
T ABLE OF C ONTENTS About RightFax 8.5 ............................................................................................................. 2 RightFax Systray for Desktop .......................................................................
D ESKTOP R IGHT F AX C LIENT F AX O PTIONS R IGHT F AX S YSTRAY FOR D ESKTOP The Right Fax Systray allows you to fax any of your computer documents to any fax machine from your desktop com puter. Starting up When you first logon to your computer, there should be a fax icon in the bottom right hand corner of your screen.
First Time Logging into the RightFax Systray 1. Right click on the RightFax icon on the bottom right hand corner of your computer screen. 2. Chose “Configuration…” from the menu that com es up. 1. Change the User ID to your building’s/department’s fax login, all in caps.
Incoming Faxes Incoming faxes are forwarded into to your email accounts. You can open the fax as you would open any email sent to you. 1. Log into Group Wise 2. Check incoming messages The RightFax client applications let you easily create and fax documents directly from your computer.
U SING THE F AX I NFORMATION D IALOG B OX Whatever method you use to create a new fax, you m ust provide the RightFax server with fax addressing information (such as the destination fax number). When you print a document to the fax printer, it opens the Fax Information dialog box.
The Main tab The To group box needs you to enter the name, phone number, and other addressing information for the intended fax recipient as you want it to appear on the fax cover sheet. Boxes in bold (such as Fax Number ) must be completed before the fax can be sent.
Fine mode. Using this resolution takes longer to generate and send the fax but produces a clearer fax image. Use cover sheet. Adds a cover sheet to the beginning of the fax. RightFax uses the cover sheet file specified as your user or group default. Hold for preview.
The Cover Sheet Notes Tab Click this tab to add notes or comments to the cover sheet. Notes to be Placed on the Cover Sheet . Type the notes that you want to appear on your fax cover sheet. You can enter up to 21 lines. Text Limit. This displays the current number of lines in your note and the number of lines remaining.
The Attachments Tab Folder button Selected Attachments area Available Attachments. When sending a document to a fax address, you can attach electronic documents. Electronic document files that you have saved on your local machine or on a server (such as Microsoft Word DOC files) called native docum ents.
The More Options Tab Recipient Fax ID. Leave this field blank Use Form . Leave this field blank Cover Sheet File. If the fax administrator has granted you permission to change your fax cover sheets, you can select the cover sheet model to use here. Priority.
R IGHT F AX 8.5 F AX U TIL R UNNING F AX U TILITY FaxUtil™ is the RightFax mailbox where users create, view, print, and manage faxes. With FaxUtil, users can forward, route, and delete faxes. They can view other users’ fax mailboxes and delegate views into their personal fax mailboxes.
Understanding your RightFax FaxUtil Options Refresh Delete documen t View documen t N ew documen t Forward to user fax OCR documen t Print documen t Combine Phonebook Folder tree Document History Route to user Forward to fax or email Sent document Received documen t Viewed documen t Sent to e - mail Document was printe d RightFax 8.
Creating and Sending Documents 1. Click the New Document button. This opens the Fax Information dialog box. 2. In the Fax Information dialog box, add one or more fax or e-mail recipients. Specify your cover sheet notes and options, file and library document attachments, and other sending preferences.
To Attach Files to Your Document 1. In the Fax Information dialog box, click the Attachments tab. 2. Click the Browse button to search for the files to attach. Attach as many files as you want. Each selected file is displayed in the Selected Attachments list.
Forwarding and Routing Documents When you forward a document from your FaxUtil mailbox, a copy of the document is sent to the recipient and the original document remains in your m ailbox. When you route a document, the original document is sent to the recipient and is rem oved from your mailbox.
Transmission Success and Failure A successful fax transmission is not defined by how the information was actually received at its destination. Instead, RightFax considers a transmission successful if .
A PPENDIX A File Formats that Convert to Fax Format The following table lists the software applications and document file formats that can be converted to faxes by the built-in conversion engine on the RightFax server.
RightFax 8.5 User Guide 20.
An important point after buying a device Axis Communications 8.5 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Axis Communications 8.5 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Axis Communications 8.5 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Axis Communications 8.5 you will learn all the available features of the product, as well as information on its operation. The information that you get Axis Communications 8.5 will certainly help you make a decision on the purchase.
If you already are a holder of Axis Communications 8.5, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Axis Communications 8.5.
However, one of the most important roles played by the user manual is to help in solving problems with Axis Communications 8.5. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Axis Communications 8.5 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
