Instruction/ maintenance manual of the product UX-340L Sharp
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OPERATION MANUAL FACSIMILE MODEL UX-340L 1. Installation 2. Setting Up and Using OpenLCR 3. Sending Documents 4. Receiving Documents 5. Making Copies 6. Making Telephone Calls 7. Answering Machine Hookup 8. Special Functions 9. Printing Lists 10. Maintenance 11.
W ARNING - FCC Regulatio ns state th at any unauthoriz ed changes or modif ication s to this equipme nt not e xpressly appro ved b y the man uf acturer could v oid the us er’ s authority to oper ate this equipment.
1 Intr o ductio n Note: This fasci smile machi ne is Y ear 2000 co mpliant. *Bas ed on I TU-T T est Char t #1 at standa rd re solut ion in Shar p speci al mod e, excluding time for protocol signals (i.
2 Recording system Thermal transfer recording Halftone (grayscale) 64 level s Display 16-d igit LCD disp lay Paper tray ca pacity (16- to 20-lb. paper ) Letter: 60 sheet s Legal: 30 sh eets Compre ssi.
3 As a p art of o ur polic y of continu ous impr oveme nt, SHA RP res erves th e right to make design and specification changes for pr oduct improvement without prior notice. The performan ce specifi cation figures indicated are nominal values of p roduction units.
4 • Never ins ert objects of any kind i nto slot s or ope nings on th e machine. Th i s coul d create a risk of fire or electri c shock. I f an object falls into the mach ine that you cann ot remove , unplug th e machine a nd consult a qu alified service representativ e.
5 T able of Contents Introduction 1 Impo rtant s afety in forma tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Instal lation 9 Unpac king Ch ecklis t . . . . . . . . . . . .
Table of Contents 6 5. Making Copies 80 6. Making Telephone Calls 84 7. Answer ing Machin e Hook up 87 Connec ting an Answe ring M achin e . . . . . . . . . . . . . . . . . . . . . . . . . 87 Optiona l A.M. Mode Se ttings . . . . . . . . . . . . . . .
7 SPEED DIAL key Press t h is key to dia l a fax or voice number using an a bbreviated 2-digit Speed Dial number . REDIAL key Press t his key to automat ically r edial th e last numbe r dialed . Display This dis plays messa ges and prompts during operatio n and programming .
8 FUNCTION key Press t his key to sel ect various special functi ons. Panel rel ease Grasp thi s fin ger hold a nd pull to w ard you t o open the operatio n panel. Number keys Use these keys to dial numbers, and enter numbers and letters when storin g auto-di al numbers.
9 1. Installation 1. Inst all at ion Unpacking Chec kl ist If a ny a re missing, contac t your dealer or retaile r . Before setting up, ma ke su re yo u ha ve al l of the f o llowing it ems.
Connectio ns 10 Connections P oints to keep in mind when setti ng up Do not pl ace the mach ine in direct sunligh t. Do not place the mac hine near heater s or air co nditio ners. K eep dust a wa y from th e machine . K eep the ar ea aroun d the machi ne cl ear .
Connecti ons 11 1. Installation Connecting t he Handset Connect t he handset as shown and pla ce it on t he handset rest. ♦ The ends o f the hand set cord a re ident ical, so t hey will go in t o either jack. Use the ha ndset to mak e or dinary phone calls , or to t ran smit and receiv e f axe s manual ly .
Connectio ns 12 Connecting t he power cord Plug the power cord int o a 120 V , 60 Hz, grounde d AC (3-prong) outlet . Caution! Do not plug the power cord in to any other kind of outlet . This will damage the m achine and is not covere d under the warranty .
Connecti ons 13 1. Installation Connecting the tel ephone li ne cor d Inser t one e nd o f the l ine cord into the jack on the ba ck of the mach ine marked TEL. LINE . Insert the other end into a st andard (RJ1 1C) single- line wall telepho ne jack. Note : The fax machi ne is set for t one dialing.
Connectio ns 14 Attac hing the tray e xtension and document support Attach t he paper t ray extensi on. ♦ Pull t he paper re l ease pl ate forward. Insert the paper tra y extensio n horizo ntally i nto the notches in the paper t ray . Rotate the pape r tray extens ion up un til it snaps int o place.
Connecti ons 15 1. Installation Extension pho ne (optional ) If desir ed, you can conne ct an extens ion phone to th e T EL. SET jack on the fa x. ♦ T o conne ct an answerin g machine to your fax, see Chapt er 7, Answerin g Machine Hookup (p age 87).
Loading th e Imagi ng Film 16 Loading the Imaging Film Y our fax use s a roll of imaging f ilm t o creat e printed text a nd images. The print head in the fax applies heat to the ima ging fil m to transf er ink to t he paper . Follow the steps below to l oad or repl ace the fil m.
Loading th e Imagi ng Film 17 1. Installation 4 Rem ove t he u sed film f rom the cartri dge. 5 Remove the four green gears from the used film. DO NOT DISCARD THE FOUR GREEN GEARS! 3 Remove the i maging fil m cartr idge from the print compartment (grasp the handle at the front of t he cartridge) and tu rn it over .
Loading th e Imagi ng Film 18 7 Insert the lar ge gear into the gree n end o f t h e e m p t y s p o o l . M a k e s u r e t h e t w o protrus ions on the lar ge gear fit firmly into th e slots in t he end of t he spool.
Loading th e Imagi ng Film 19 1. Installation 10 T urn the cartri dge over , gra sp the handle, a nd insert the cartri dge into the pri nt compar tment.
Loading th e Imagi ng Film 20 11 Rotate the large gear toward you unt il the film i s tau t. 12 Clos e th e prin t com par tment cove r (press down on both sides to make sure it clicks i nto plac e), and the n close t he oper ation pane l. 13 Load paper in the paper tr ay and then press the foll owing key s to i nitia lize the film.
Loading th e Imagi ng Film 21 1. Installation When to replace the imagi ng film Replace t he imaging film when the di splay shows : FILM END Use the following imagi ng film, which is available from your dealer or r etaile r: Sharp UX-3CR Imaging Film all-ux340L.
Loading P rinting Paper 22 Loading Printing P aper Y ou can load lette r or l egal size paper in the paper tray . The maximum number of sh eets dep ends on the weight an d size of the paper yo u are load ing. ♦ Paper f rom 16 to 20 lbs. (60 to 75 g/m2): Letter size: 60 sheets Legal siz e: 30 shee ts ♦ Paper f rom 20 to 24 lbs.
Loading P rinting Paper 23 1. Installation Note: When rece iving f axes or copying documents, do not al low a lar ge number of pages t o accumulate in the ou t put tray . This may o bstruct the outlet and cause paper jams. 5 The fa x has been set at the factory to scale t he size of received faxes to letter size pape r .
Loading P rinting Paper 24 6 Y our fax ha s b een set at the factory to print at normal con trast. Depending on the type of paper you hav e loaded, you may f ind that y ou obtain b etter print qua lity by changing the setting to LIGHT . Press these keys: The dis play will show: Pres s 1 to select NORMAL or 2 to select L IGHT .
Entering Y our Name and Fax Num ber 25 1. Installation Entering Y our Name and Fax Number Once y ou ente r thi s infor matio n, it will automat ically appea r at the to p of each f ax page y ou send. 3 key Bef ore y ou can begin usin g y our f ax, y ou must enter y our name and f ax (tel ephone) number .
Entering Your Name and Fax Num b er 26 4 Enter your fax numb er by pres sing the numbe r keys (max . of 20 digi ts). • T o insert a space between digits, press t he # key . • If you make a mistake, press the SPEED DIAL key to ba ckspace an d clear t he mist ake.
Entering Y our Name and Fax Num ber 27 1. Installation 6 Enter your name by pres sing number keys for e ach lett er as shown in the char t be low . Up to 2 4 ch aract ers c an be ent ered.
Entering Your Name and Fax Num b er 28 7 Press the ST AR T/MEM OR Y key . The displ ay will sh ow: SECURITY SELECT 8 Press the ST OP key to return to t h e date and time display .
Setting the Date an d Time 29 1. Installation Setting the Dat e and Time 1 Press t hese keys: The displ ay will s how: Set the d a te an d time by pr essing the keys on the operati on panel a s shown belo w . ENTR Y MODE The date an d time appea r in the displ a y and are printe d at th e top of e very page yo u fax.
Setting the Date and Time 30 7 Ente r a two -digi t nu mber for the hour (“01” to “12”) and a two-digit number for the m inu te (“00 ” to “59 ”). Examp le: 9:25 4 Ente r a tw o-di git n umber for the month (“01 ” for January , “02” for February , “12” for December , etc.
Setting the Date an d Time 31 1. Installation Da ylight Saving Time If desire d, you can set the c lock to move forward and ba ckward automa tically at th e beginnin g and end of Daylight Sa ving T ime.
Setting the Recep tion Mode 32 Setting the Rec eption Mode Y our fax has th ree modes for rece iving incoming ca lls and faxes: TEL mode: Select this mode when you wa nt to receive both phone calls and f axes on the li ne connected to t he fax machine .
Volum e Adjus tment 33 1. Installation V olume Adjustm ent Y ou can adjust the v olume of the spea ker and ringer u sing the UP and DOWN keys. 2 Press t he UP or DOWN key . 3 When the di splay shows the des ired volume lev el, press the SPEAKER key to tu r n of f the speak er .
Volum e Adjust ment 34 Ringer 1 Press the UP or DOWN key . (M ake sure th e SPEAKER ke y has not bee n pressed and the handse t is not l ifted.) Displa y: RINGER: HIGH RINGER: MIDD LE RINGER: LOW RINGER OFF: OK? 2 If you selected RINGER OFF: OK?, press t he ST AR T/MEMOR Y key .
35 2. Setting Up and Using OpenLCR Y our fax machine fea tures Open LCR techno logy , which helps you save money on long d i stan ce and int ernation al phone ca l ls (bot h fax and voice ) by automatical ly rou ting each call for the be st available rate.
Setting Up and Using OpenLCR 36 Registeri ng by fax T o regis ter by fax, fill in t he Fax T ransmission T est and OpenLCR Line Activ ation Form , and then fax the form as foll ows: 1 Place th e form with the side y ou wrote on f ace down, and push it gently into the document feeder of the fax machin e.
Settin g Up and Usi ng OpenL CR 37 2. Setting Up OpenLCR Registeri ng by phone T o regis ter by phone, follow the se steps: 1 Pick up t he handset on the fax machine.
Setting Up and Using OpenLCR 38 4 Follow th e instruc tions you hear . ♦ Note: I f you are on a pu lse dial li ne, press th e * key b efore pressi ng the number keys to r espond. (This makes your fax temporarily iss ue tone signals when you p ress the number keys.
Settin g Up and Usi ng OpenL CR 39 2. Setting Up OpenLCR Download ing (receiving) t he rate data manual ly Y our fax machine will auto matica lly call OpenLCR and d ownload updated r ate data about once every thr ee month s. Normally y ou will not need t o download t he rate data manu ally .
Setting Up and Using OpenLCR 40 READ Y T O SEND F ax transmission test Even if you are not ready to reg ister for Ope nLCR serv ice, we recommen d that you test y our fa x setup by filling out Section A of the Fax T ransmission T est and OpenLCR Line A cti vation Form and faxing i t to OpenLCR as sh own below .
Settin g Up and Usi ng OpenL CR 41 2. Setting Up OpenLCR “C” indic ates that OpenL CR is ac tiv ated Using OpenLCR When you h ave regis tered wit h OpenLCR and downloaded t he rate data to your fax mac hine, a hig hlighted “ C” will app ear in the date and time d isplay to indicate that the Ope nLCR feature is acti vated.
Setting Up and Using OpenLCR 42 The fo llowing ta ble shows mar ks related to Op enLCR that may appear i n the disp lay . Mark Mea ning OpenL CR has be en activ ated and i s read y f or use. (Blin king) OpenLC R ca nnot be use d bec ause the ra te da ta ha s been er ased.
Settin g Up and Usi ng OpenL CR 43 2. Setting Up OpenLCR 2 Press 2 ( NO) to turn off OpenLCR. (Pre ss 1 (YES) t o turn it back on.) • When you turn o ff OpenLCR, the highli ghted “ C ” i n the disp lay will change t o “ - ”. 3 Press the ST OP key to return to t h e date and time display .
Setting Up and Using OpenLCR 44 Changing y our user profi le T o call OpenLCR t o change yo ur user profi le, foll ow these step s: 1 Pick up t he handset on the fax machine.
Settin g Up and Usi ng OpenL CR 45 2. Setting Up OpenLCR “ E ” indica tes that the rat e data is out -of-date . What to do if “E” appear s in the displa y A highlight ed “E” will app ear in the display in pl ace of “C” if th e rate data in the fax is out- of-date a nd the fax is unable to obtain new dat a.
Setting Up and Using OpenLCR 46 3 Press the numb er keys to enter the new phone numbe r . 2 Press 1 ( SET) to set the ne w phone number . • Note: I f you want t o restore the factor y-set numbe r , press 2 f or CLEAR and then go to Step 4. 1 4 Press the ST AR T/MEM OR Y key to store t he number .
Settin g Up and Usi ng OpenL CR 47 2. Setting Up OpenLCR Selecting a long or short call Befo re y ou ma ke a long distance or intern ation al p hone /fax c all, sele ct whether t he call wi ll be a long cal l or a short cal l. Y our f ax need s to kno w wheth er the c all wi ll be long or shor t to ro ute it f or the best rate .
Setting Up and Using OpenLCR 48 Changing the SHOR T TIME and LONG TIME settings The init ial SHOR T TIME setting is 2 minute s, and the initial LONG TIME set ting is 4 minutes.
Settin g Up and Usi ng OpenL CR 49 2. Setting Up OpenLCR 3 Ente r a 2-dig it nu mbe r ( 01 to 29 ) for the nu m ber of minutes of the SHOR T TIME setti ng.
50 3. Sending Documents 5.5" (140 mm) 5.8" (148 mm) 8.5" (216 mm) 23.6" (600 mm) 14 lbs. (52 g/m² ) 42 lbs. (157 g/m²) 11" (279 mm) 8.
Transmi ttable Doc uments 51 3. Sending Documents Note : Letters or graphic s on the edges of a document will not be scanned. Other restri cti ons ♦ The s canner canno t recogn ize ye llow , greenis h yel low , or light bl ue ink. ♦ Ink, glu e, and correctin g fluid on doc uments must be dry before they pas s through the document feeder .
Loading the Do cument 52 Loading the Document Up to 10 pages c an be placed i n the feeder at one ti me. The pages will automati cally feed int o the machin e starti ng from the bottom page. ♦ If you need to send or copy more than 10 pages, place the additio nal pages ge ntly and careful ly in th e feeder just be fore the last page is scanned .
Loading the Doc ument 53 3. Sending Documents 3 Adjust t he resolu tion and/o r contra st settin gs (if desired) a s explained in Resoluti on and Con traston o n page 55, then dial the receiving machine as explain ed in Sending a Fax b y Norm al D ialin g on page 58.
Loading the Do cument 54 3 Close the operati on panel , making sure it clicks into pl ace. 2 Remove the d ocument. all-ux340L.book Page 5 4 Thursday, Dece mber 23, 1999 5:37 PM.
Adju sting the Resolutio n and Contrast 55 3. Sending Documents Adjusting the Resolution and Contrast If desi red, you c an adjust the resol ution and contrast befo re sendi ng a document. Note: The resolution and contrast s ettings are only ef fective for sending a document.
Adjusting the Res olution and Cont rast 56 1 Load the d ocument(s) . • The documen t must be loaded befor e t he r esolu tio n an d co ntras t can be ad j uste d. 2 Press the RESOLUTION key one or more times until the de s ired resol uti on and co ntras t set tings appear i n the disp lay .
Adju sting the Resolutio n and Contrast 57 3. Sending Documents Changing the default resolution If desired, you can change the default resolutio n for faxing documents to F INE. Foll ow th e ste ps b elow . 1 Press these key s: The displ ay will sh ow: 2 Press 1 ( YES) to set the defau l t resol uti on to FINE, or 2 (NO) to set it to ST ANDARD.
Sending a Fax by Normal Dial ing 58 2 Pick up t he handset or press t he SPEAKER key . Listen for the d ial tone. READ Y T O SEND or SPEAKER • Set the reso lution and/or contrast if des ired.
Sending a Fax by Normal Dial ing 59 3. Sending Documents 4 W ait for the c onnection. Dependin g on the se t ting of the re ceiving machin e, you will either he ar a facsim ile rec eption t one or the oth er person wi ll answer .
Sending a Fax by Automati c Dialin g 60 Send ing a F ax b y A uto mati c Di aling Y ou can di al a fax o r telephone n umber by simply pressi ng a Rapid Key , or by pr essing th e SPEED DIAL key a nd enteri ng a two-di git number . ♦ T o use Automat ic Diali ng, you must fir st store the full f ax or tele- phone numbe r in your fax machi ne.
Sending a Fax by Automati c Dialin g 61 3. Sending Documents Storing f ax and tel ephone numbe rs f or A utomatic Dialing 1 Press these key s: The disp lay will alter natel y sh ow: 2 Press the 1 key to select SET .
Sending a Fax by Automati c Dialin g 62 SPEAKER 5 Press the ST AR T/MEM OR Y key . 6 Enter th e name of the pa rty by pressi ng the number keys as sho wn below . (If you don’ t want to enter a name, go dir ectly to St ep 7.) Example: SHARP = 77777 444 22 7777 77 ♦ T o clear a mis take, press the SPEED DIAL key .
Sending a Fax by Automati c Dialin g 63 3. Sending Documents 8 Return t o Step 3 to s tore anot her num ber , o r pres s th e ST OP key to retur n t o the date and time disp lay . Chain Diali ng for a rea and access codes Y ou can al so store an area co de or acce ss code in a Rapid Key or Speed Dial numbe r .
Sending a Fax by Automati c Dialin g 64 4 Press the ST AR T/MEM OR Y key . 5 Return t o Step 3 to c lear anothe r num ber , o r pres s th e ST OP key to retur n t o the date and time disp lay . Making c hanges T o make cha nges in a nu mber previo usly stored, rep eat the programming procedure .
Sending a Fax by Automati c Dialin g 65 3. Sending Documents 2 Press the Rapid Key correspondi ng to the desi red Speed Di al number . • The name of the r eceiving p arty will ap pear in t he displa y . If no name was stor e d, the fa x number wil l appea r .
Sending a Fax by Automati c Dialin g 66 Speed Diali ng Speed Dialing can be used to dia l any number t hat has been sto red for Auto matic Dia ling. 1 Load the d ocument(s) . The displ ay will sh ow: 2 Pres s the SPEED DIAL k e y a nd t h e n enter t he Speed Dial nu mber by pressi ng the numeri c keys.
Sending a Fax by Automati c Dialin g 67 3. Sending Documents Direct K eypad Dial ing Y ou can also e nte r a f ull nu mbe r wit h th e num be r key s an d the n pre ss the ST AR T/MEMORY key to begin dialing. Y ou can use this method to dial a full nu mber when y ou don’ t nee d to speak to the other par ty before f axing.
Sending a Fax by Automati c Dialin g 68 Sear ching for an auto-di al number If yo u don’ t remembe r the Rap id Key or Speed Dial numbe r in which you have p rogrammed a partic ular fax number , you can se arch for t he number by followi ng the ste ps below .
Sending a Fax by Automati c Dialin g 69 3. Sending Documents 4 Press the # key or the * ke y to scr oll through t he names (numbers i f you pressed 0 ).
Sending a Fax by Automati c Dialin g 70 2 Ente r a 2-dig it nu mbe r fro m 01 to 15 for the number of minu tes in the inte rval. 3 Press the ST OP key to return to t h e date and time display .
71 4. Receiving Documents When the rece ption mode is set to F AX, the fax machine will automa ticall y answer al l calls on four ri ngs and re ceive inc oming faxes .
Using FAX Mode 72 Changing the n umber of ri ngs If desire d, you can change the number o f rings on which the fax machine answers incoming calls in F AX mode. Any number from 2 to 5 can be s elected. 1 Press these key s: The displ ay will sh ow: 2 Enter th e desired number of rings (any number from 2 to 5) .
Usin g TEL Recep tion M ode 73 4. Receiving Documents 1 When the fa x machine ri ngs, pick up the hands et. 2 If you hear a fax tone , wait unti l the display shows RECEIVI NG and then replace the hands et.
Usin g TEL Recep tion M ode 74 3 If the other party first speaks with you a n d t h e n w a n t s t o s e n d a f a x , p r e s s t h e ST AR T/MEMOR Y key after speaking . (Press your S T AR T/ MEMOR Y key before the s ender presses their St a rt key .
Usin g TEL Recep tion M ode 75 4. Receiving Documents 3 If the fax doesn't resp ond, or if the other pa rty first ta lks to you and then want s to sen d a fax , pre ss 5 , * , a n d * on the ext ension ph one (only on a tone dia l phone). This si gnals the fax to begin recepti on.
Usin g TEL Recep tion M ode 76 3 Press the ST OP key to return to t h e date and time display . T urning off detectio n of the T el/Fa x Remote Number If you don 't intend to ev er activ ate fax rece ption fr om an exte nsion phone, you can turn of f detection of the above T el/Fax Remote Number .
Usin g TEL Recep tion M ode 77 4. Receiving Documents F ax Signal Receive Y our fax will a utomati cally begin r eceptio n i f you hear a soft fax tone after a nswering a call on yo ur fax or an exte nsion phone.
Usin g TEL Recep tion M ode 78 2 Press 1 to tu rn on the 2 IN 1 f unction, or 2 to t urn it of f. 1 2 or YES NO 3 Press the ST OP key to return to t h e date and time display . Reception Rat io The fa x has been s et at th e factory to aut omatically redu ce the si ze of receive d documents to fit the siz e of the pr inting p a per .
Substit ute Recepti on to Memo ry 79 4. Receiving Documents 3 If you sele cted AUT O, select th e recep tio n rati o to be used in the eve nt that th e memory becomes full (automat ic reduct i on is not po ssible when the memor y is full). Press 1 for 93% or 2 f or 100 %.
80 5. Making Copies ♦ Y our fax mac hine can a lso be u sed to make c opies. Single and mul- tiple co pies (up t o 99 per origi nal) can be made, enabl ing your f ax to double a s a conveni e nce of fice copier . 1 Load the d ocument(s) face down. (Maximum of 10 pages.
Making Copies 81 5. Making Copies ♦ If you are only m aking one co py of t he original (or of each original) and want to mak e an enl ar gement or reduc tion set ting, press t he ST AR T/MEMOR Y key and go to Step 5. 3 Press 1 ( MUL TI C OPY) if you do n ot w a n t t h e c o p i e s s o r t e d .
Making Co pies 82 5 Set the a mount of re duction or enlar gement by en tering a number from 1 to 5 as shown bel ow (or pres s the ST AR T/MEMOR Y key to automa tically select 1 00%).
Making Copies 83 5. Making Copies Cop y Cut- off When makin g a copy of a document that is longer than the print ing paper , u se the cop y cut-of f setting to select whether the remaining part of the documen t will be cut of f or print ed on a se cond page.
84 6. Making T elephone Calls Y our fa x machine can be used like a regular telephon e to make and receiv e voice call s. ♦ T o make or rece ive a voice call , the power must be on. 1 Pick up t he handset or press the SPEAKER key . Liste n for the dial tone.
Making Tel ephone Cal ls 85 6. Making Phone Calls Comments: ♦ While the han dset of the f ax is lifted (of f hook), an ext ensio n phon e connect ed directly to the fax cannot be used to speak with the o ther part y . ♦ The fax may interrupt a voice call receive d on an e xtension phone if the re ception mode is se t to A.
Making Tel ephone Cal ls 86 Hold Y ou can put the ot her party on hold during a convers ation by pressi ng the HOLD/SEARCH key . When this is done, they can not hear you. Y ou can put the hands et back in the crad le without break ing the connecti on.
87 7. Ans wering Machine 7. Ans wering Machine Hookup Connec ting an Answering M achine If desire d, you can co nnect an answer ing machine to your fax machine' s TEL. SET jack. This will allow you t o receive both v oice messages and faxes when you ar e out.
Connectin g an An swering Machine 88 Changing the outgoing messa g e The outgoi ng message ( OGM) of your an swering machine sho uld be changed t o inform ca llers who w ant to send a fax to pres s their Start key . For example , your messag e might go as follows: "Hello.
Connecti ng an Ans wering Mac hine 89 7. Ans wering Machine Note: If your answering machine has a r emote r etrieval functio n, make sure the code used t o activate remote retrie val is dif ferent from the code used to activate f ax recept ion with an ex tension telephon e (see page 7 5).
Optional A.M. Mode Settings 90 Optional A.M. Mode Settings If necessa ry , you can us e the follo w ing set tings to improve the response of the an swering machine hook up to incoming c alls.
Optiona l A.M. Mod e Settings 91 7. Ans wering Machine 3 Press the ST OP key to return to t h e date and time display . F ax when Answering mac hine F ails When this f unction is t urned on, yo ur fax wil l answer t he call aft er 5 rings if the answering machi ne for some reas on fai ls to answer before that ti me.
92 8. Special Functions Caller ID (Requires Subscripti o n to Service) If you s ubscribe to a caller ide ntificati on servic e from your telephone company , you can set your fax machine to disp lay the name and number of the caller w hil e the fax rings.
Caller ID 93 8. Special Functions 3 Press 1 t o turn on Call er ID, or 2 t o tur n it off. (If you sele cte d 2 ( NO), go to S tep 7. ) If you se lected 1 , the dis play wil l show: 1 2 or YES NO 4 Press 1 t o select SET . (T o clear a previous ly progra m med area code, press 2 and go to Step 7.
Caller ID 94 How Call e r ID o p er a te s When you receive a call, the name and phone number of the caller will alternate ly appear i n the display , begin ning just before the second ring. The information will continue to be d isplayed until the line is disconne cted.
Caller ID 95 8. Special Functions Vie w ing the Caller ID li st If you su bscribe t o a Caller ID ser vice and ha ve turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxe s you have r eceived.
Caller ID 96 • If you wa nt to make a voi ce call, pick up t he handset or press the SPEA KE R key . D ial ing w ill b egin automati cally . (If you presse d the SPEA KE R key , pick up the handset when the other par t y answ ers.) 4 Press the ST OP key when you have finis hed v iewin g the list.
Caller ID 97 8. Special Functions 2 Press 1 to enter a number , or 2 to clear a number . (If you pressed 2 , go to Step 4.) 3 Enter the phone number , i nclu ding the area cod e, by press i ng the numbe r keys (max. o f 20 digit s). 1 2 or SET CLEAR 3 2 2 4 5 6 7 425 4 Press the ST AR T/MEM OR Y key and then t he ST O P ke y .
Distin ctive Ring 98 Distinctive Ring (Requires Subscrip tion to Service) Importan t: ♦ T o use distinct ive ri ng, you must subscri be to a disti nctive ring servic e fr om your local phone company . ♦ Y our fax machine may not be co mpatibl e with some distinctive ring servi ces.
Distinctive Ring 99 8. Special Functions 3 Press a n u mber from 1 t o 3 to select the ring patte rn be low that match es your seco nd number ’ s ring pa ttern. Or , press 4 to ha ve your fax automati cally answer your normal telepho ne number . Pres s 5 to turn of f the dist inctive ring function.
Broadc asting 100 Br oadc as ting This function allows you to send t he sa m e document to a s many as 20 differe nt locati ons with just on e oper ation . First store the do cumen t in memory , then enter the numbe rs of the recei ving machine s. The document wi ll be tr ansmitted t o each locatio n.
Broadcas ting 101 8. Special Functions 5 Press the ST AR T/MEM OR Y key . T ransmission wi ll begin . • A T ransactio n Report is automati cally printe d out afte r Broadcas ting is c ompleted. Che ck the "Not e" column of the r eport to see if any of the locatio ns are mark ed "Bu sy" or hav e a communicat ion error code.
Cover Sheet 102 Co ver Sheet Y ou can ha ve the fax generate a cover sheet and send it a s the last page of e ach of your fax tr ansmissi ons. Follow th e steps be low to turn on the cover sheet func tion. Once t he cover sheet function is turne d on, cover sheets will be included with all tr anmissions until yo u turn it of f.
Cover Sheet 103 8. Special Functions 3 Press 1 ( YES) to tur n on the cov er sheet f unction, or 2 ( NO) to turn it of f. The displ ay will sh ow: 4 Press the ST OP key to retur n to the date and t ime displ ay .
Cover Sheet 104 3 Sele ct a mes sage b y en ter ing a number fro m 1 to 4 : 1 : URGENT 2 : IMPOR T ANT 3 : CONFIDENTIAL 4 : PLS. DISTRIBUTE 1 (Exa mple) 4 Dial the r ecei ving machine and transm it the do cument. Note: T o cancel a cover sheet header setting, press t he ST OP k e y o r r e m o ve t h e document from t he feeder .
Batch P age Number ing 105 8. Special Functions Batch P age Num berin g Y ou can change the page numbering of the transmitte d document from simple numbe ring ("P .01", "P .02", etc.) to batch numb ering, whic h means that a slash and the total number o f pages bei ng sent are added after each page number (for example, "P .
Batch Page Numb ering 106 Comments: ♦ If you n eed to cancel a batch number e ntry , remove th e document from the feeder or press t he STOP ke y . ♦ If the number of pa ges actual ly tran smitted does n ot coincide with the batch number entere d, t he ala rm will sound and P AGE COUNT ERROR will ap pear in th e display .
Blocki ng Recepti on of Unwante d Faxes 107 8. Special Functions Block ing Reception of Unwanted F axes The Anti J unk Fax funct ion all ows you to bl ock receptio n of faxes from partie s which you s pecify . This saves pa per by not printing out unwanted " junk" fa xes.
Blocki ng Reception of Unwan ted Faxe s 108 3 Entering: Enter a 1- digit numbe r from 1 to 5 with the numeri c keys. This numb er i dentifi es th e fa x number that you wil l enter in the next step. Clearing: Enter th e 1-digit number that id entifie s the fax number you want to clear , and go to Step 5.
Sending D ocuments From Me mory 109 8. Special Functions Send ing Doc uments Fr om Memo ry W ith this funct ion, the origin al document is scanne d immediately , stored in memor y , and then tr ansmitted once the co nnection to t he recei vin g mac hine is m ade .
Sending D ocumen ts From M emory 110 3 Ente r the num ber of the re ceiv ing machin e using one of the following methods: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Speed Dial number . • Enter a full telep hone number by pressi ng the number keys.
Polling ( Reque sting a Fax Transmi ssion) 111 8. Special Functions P olling (Requesting a Fax T r ansmission) Polling allows you t o call a nother fa x machine and hav e it send a document ( previousl y loaded i n its fe eder) to y our machine without operato r assistan ce.
Polling (Requ esting a F ax Tran smis sion) 112 1 Dial the fax m achine you want to pol l using one of the following met hods: • Pick up t he hand set (or p ress the SPEA KE R key) and dia l the ful l numb er . W ait for the fax answerba ck tone. • Press t he SPEED DIAL key and enter a 2-digit Speed Dial number .
Polling ( Reque sting a Fax Transmi ssion) 113 8. Special Functions Being poll ed (polli ng standb y) T o let anot her fax mac hine poll your fax, pres s the RECEP TION MODE key to set the re ception mode to F AX and load the document( s ). T ransmission wi ll take place when t he other fax mach ine call s your machine an d activates pol ling.
Polling (Requ esting a F ax Tran smis sion) 114 Storing a nd cl earing fax number s for polling permission Y ou can store up t o 10 fa x numbers in your machine's list of permitted numbers . 1 Press these key s: The displ ay will sh ow: P AS SCODE # MODE 3 2 Press 1 to store a number , or 2 to clear a number .
Timer Op erations 115 8. Special Functions Timer Op erations The T imer fu nction al lows you to set a transmissi on and/or polling operati on to be pe rformed automatical ly at a ti me you speci fy .
Timer Operati ons 116 6 Press the ST AR T/MEM OR Y key . 7 Enter th e Speed Dial number of the receivi ng fax machine . • If this i s a polling operation, go to Step 10. 0 5 ST ART/MEMOR Y (Example) ST ART/MEMOR Y 5 Press the * key to select A.M. or the # key to s elect P .
Timer Op erations 117 8. Special Functions T o cancel a timer operation If you need to ca ncel a timer operat i on after i t h as been set, follow the steps be low . 1 Press these key s: The displ ay will sh ow: FUNCTION 1 TIMER MODE 2 Press # t o cancel a tr a nsmissi on operati on, or * to cancel a polli ng operati on.
118 9. Print ing Lists Y ou can print lists showing settings and inform ation entered in the fax machine. Y ou can also print out reports on recent activity a nd indivi dual opera tions after they are completed. The l ists and repor ts are des cribed on the fol l owing pages.
Print ing Lists 119 9. Printing Lists Explanation of headin gs SENDER/ RECEIVER The name or fax number of the other m achine invol ved in the transaction. If that machine does not hav e an ID function, the communication mod e will appear (for example, "G3").
Printin g List s 120 If desire d, you can set the Ac tivity Repor t to automati cally print ou t whenever i nformati on on 30 oper ations has accumulat ed.
Print ing Lists 121 9. Printing Lists T elephone Number List This li st shows th e fax numbers that have been p rogrammed for automati c dialing. P asscode List This list shows settings made for polli.
Printin g List s 122 Option Settin g List This list show s the curre nt s tatus of th e op tion sett ings. Anti J unk Number List This li st shows the numbers that are blocke d by the Ant i Junk functi on.
Print ing Lists 123 9. Printing Lists Print Set up List This list sho ws the cur rent s tatu s of the printi ng s ettin gs a ccess ed by pressi ng the FUNCTION ke y and the 6 key . Call er ID Li s t This list shows infor mation about your 20 most recent calls.
Printin g List s 124 ♦ The same he adings app ear in the T ransacti on Repor t as in the Activi ty Report. S ee page 1 19 for an expl anation of the headi ngs. ♦ The T ransact ion report canno t be print ed on demand. If desire d, you can cha nge the con dition under which a report is printe d out.
125 10. Maintenance 10. Maintenance Print head Clean the p r int head frequ ently to assure optimum prin t ing performanc e. 1 Unplug the p ower cord. 3 Open the op eration panel ( grasp the finger hold and pull up), and the n pull the rel ease on th e right s ide of the mach ine forwar d to ope n the prin t compar tment cover .
Maintenan ce 126 Caution! ♦ Do not use benzene or thinner . A void touchin g the pri nt head wit h hard obj ects. ♦ The prin t head may be hot if your fax machine h as just rece ived a large num ber o f doc uments . If th is is th e ca se, allo w the prin t head to cool prior to cleaning.
Maint enance 127 10. Maintenance 6 Pla ce t he i magi ng f ilm car trid ge back in the pr int com partment. 7 Clos e th e prin t com par tment cove r (press down on both sides to make sure it clicks i nto plac e), and the n close t he oper ation pane l.
Maintenan ce 128 Scanning glas s and r ollers Clean the scanning glass and rollers frequently to ensure the quality of transmit ted images and copie s. Open the operati on panel ( grasp the finger hol d and pull up), and wipe the scanning glass and rolle rs with a so ft clo th.
129 11. T roub le- shooting 11. T r oub leshooting Pr ob lem s and Solutions If you have any problems with your fax, first refer to the following troubl eshooting guide. If you cannot s olve the prob lem, call Sharp's Customer As sistance Center at 1- 800-BE SHARP .
Problem s and Solution s 130 Dialing and transmission pr oblems Pr oblem Solutio n No dial tone when you pic k up the handset or press th e SPEAKER ke y . • Mak e sure the han dset cord is conn ected to th e correct jac k. See Conne cting the ha ndset on pa ge 11.
Probl ems and S olutions 131 11. T roub le- shooting Reception and copying pr oblems Pr oblem Solutio n The f ax machin e doesn' t receiv e docu ments automati cally .
Problem s and Solution s 132 A receiv ed docum ent or cop y prints out in s trips. • Mak e sure the ope ration p a nel a nd the printer compa r tment cov er under th e operation pa nel are compl etely clo sed (pres s down on both sides of each).
Probl ems and S olutions 133 11. T roub le- shooting General pr ob lems Pr oblem So lution Inf or mation cannot b e progr ammed in the f ax. • Mak e sure t he fa x is plu gged in and the i m agin g film an d paper ha ve been loaded. (Pro gramming is not poss ib le if th e imagin g film an d pr inting p aper ha ve not be en loaded.
Message s and Sig nals 134 Messages and Signals Displa y messages Note : If you hav e turned on th e Caller ID function, see Caller ID in Chapter 8 for display mess ages related to Cal l er ID. CHECK P APER SIZE T he paper siz e setting is incorrect. Chang e the paper siz e settin g as ex plained on page 23.
Messag es and Si gnals 135 11. T roub le- shooting LINE ER R OR T ran smission or recep tion was not su ccessfu l. Press the ST OP k ey to clea r the message a nd then try again. If the error persist s, see Line Error on page 129. LINE IS I N USE An e xtensio n phone c onnected to the fa x is being used.
Message s and Sig nals 136 O VER HEA T The print head has ov erheated. Operat ion can be contin ued after it coo ls. P APER J AMMED The printing paper is j ammed. See t he f ollowing secti on, Clearing P aper J ams . READ Y T O SEND A docum ent has be en loaded and t he f ax machine i s wa iting f or yo u to begin f axing or cop ying.
Cleari ng Paper Jams 137 11. T roub le- shooting Clearing P aper Jams Clearing a jammed document If the o riginal document doe sn’t feed properly during transmiss i on or copying, o r DOCUMENT JAMMED appears in the dis play , first tr y pressi ng the ST AR T/MEM OR Y key .
Clearing Paper Jam s 138 2 Open the op eration panel ( grasp the finger hold and pull up), and the n pull the rel ease on th e right s ide of the mach ine forwar d to ope n the prin t compar tment cover . 3 Gent ly p ull t he jam med pape r ou t of the machi ne, making sur e no torn pieces o f paper remain in the print compar tment or ro l lers.
Cleari ng Paper Jams 139 11. T roub le- shooting 5 Reinsert the paper in the pa per tray and push t he paper r e lease pl ate back down. 4 Clos e th e prin t com par tment cove r (press down on both sides to make sure it clicks i nto plac e), and the n close t he oper ation pane l.
Ord ering Part s 140 Or dering P ar t s T o order parts, contact the p arts distribution center located near es t you. When order ing a part, use the part ord er number sh own below .
FCC Regulatory Information 141 FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a lab el that cont ains, among other i nfor matio n, the FCC Reg istra tion N umbe r and Ringer Equivalence Number (REN) for this equipment.
142 Quic k Reference Guide Entering Y our Name and Number 1. Press: Display shows: 2. Pre ss: 3. Ent er your fax number (max. of 20 digits) b y pressi ng the n umber k eys . • T o inser t a space between d igits, press the # ke y . • If y ou make a mist ake , press the SPEED DIAL k ey to bac kspac e and cl ear t he mis- take.
Quic k Re fer enc e Gui de 143 Sending F a xes Pla ce y our docum ent (up to 10 pa ges) f ace do wn in the docu ment f eeder . Normal Dialing 1. Lift the ha ndset or press 2. Dial the f ax number . 3. W ait for the receptio n tone (if a pers on ans wers, ask them t o press their Star t key ) .
144 Guía de ref erencia rápida Intr oducción de su nombre y númer o 1. Pulse: El visor muestra: 2. Pulse: 3. Introduzca su n ú m ero de telef ax (20 d í gitos como m á x.) mediante pulsaci ó n de las tecla s num é ricas. • Pulse la tecla # para introducir un espa cio libr e.
Gu í a d e referenc ia r á pida 145 T ransmisión de mensajes telefax Coloque el original (hasta 10 p á ginas) cara abajo en el alimentador de documentos. Marcaci ó n nor m al 1. Le vante el aur icular o pulse: 2. Marque el n ú mero de telef ax. 3.
146 Please chec k the bottom right hand corner of the product num ber UX-3CR on the fi lm box, or the final d igit of the manuf acturing number on the l abel at the beg inning o f the roll of ink film. If an “F ” appears , please read pages 146 to 147.
147 S H A R P MA TERIAL SAFET Y DA T A SHEET (2/2) MSDS No. B -1021 S e c t i o n 6 . P h y s i c a l C h e m i c a l C h a r a c t e r i s t i c s Boiling/Mel ting Point No d ata avail able Specific .
148 S H A R P Date Revised : . Date Issued :Dec. 2 2, 1998 MA TERIAL SAFETY DA T A SHEET (1/2) MSDS No. B -1006 S e c t i o n 1 . P r o d u c t I d e n t i f i c a t i o n P r odu ct Cod e : UX -3 CR Im ag in g F il m S e c t i o n 2 .
149 S H A R P Date Revised : . Date Issued : Dec. 22, 1 998 MA TERIAL SAFETY DA T A SHEET (2/2) MSDS No. B-1 006 S e c t i o n 6 . P h y s i c a l C h e m i c a l C h a r a c t e r i s t i c s Boiling/Mel ting Poin t m.
150 A A.M. reception mod e , 32 , 88 Activity Report , 118 Aut o pri nt-o ut , 12 0 Answering machin e hookup Activating , 88 Connecti ng , 87 Fax reception when TAD fails , 91 Quiet Detect Time , 90 .
Index 151 Loading pr inting paper , 22 - 23 Loading the d ocument , 52 M Memory Sending d ocuments from , 109 Substitute reception to , 79 N Normal Dialing , 58 , 84 Number of r ings in FAX reception .
LIMITED W ARRANTY SHARP ELEC TRONICS CORPORA TION warrants to the first end user purchas er that this Shar p brand product (the "Product"), when shipped in it s original container , will be .
PRINTED IN THAI LAND (TINSE40 69XHZZ ) SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza, Mahwah, Ne w Jerse y 07430-2135 SHARP CORPORA TION back.fm Page 1 Thursd ay, December 23, 1999 5:49 PM.
An important point after buying a device Sharp UX-340L (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp UX-340L yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp UX-340L - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp UX-340L you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp UX-340L will certainly help you make a decision on the purchase.
If you already are a holder of Sharp UX-340L, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp UX-340L.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp UX-340L. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp UX-340L along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
