Instruction/ maintenance manual of the product MX-M623U Sharp
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COPIER PRINTER F A CSIMILE SCANNER / INTERNET F AX DOCUMENT FILING TR OUBLESHOO TING BEFORE USING THE MA CHINE SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A F AX SCAN AN IM.
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenien.
Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card.
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies.
Make a copy of this type of original More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) Boo.
Make a copy on this type of paper Tab Paper Transparency film.
Add the date or page numbers 2010/04/04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text.
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Fold output in half.
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Convenie.
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions.
Conserve Print on both sides of the paper Print multiple pages on one side of the paper.
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine.
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Bring out faint text and lines Adjust the line widths when printing.
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper.
Print on this type of paper Transparency film Tab Paper Rotate the image 180 degrees Print specific pages on different paper.
Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data.
Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an .
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions.
Conserve Send when the rate is lowest Check received data before printing Send two original pages as a single page Relay a transmission through a branch office.
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original prin.
Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages.
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges.
Save trouble 12 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-.
Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the o.
Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a tran.
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient.
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document.
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original prin.
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages.
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white Send two original pages as a single page ID or other card.
Save trouble 12 3 Store frequently used settings Send to multiple destinations aaa@aa.aa.c o bbb@bb.bb. c ccc@cc.cc.c o ddd@dd. dd. c eee@ee.ee .c o View the transmission log aaa@aa.
Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original .
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files.
Search for a file abc Search for a file using a keyword Search by checking the contents of files.
Organize my files Delete a file Delete all files Periodically delete files Change the folder.
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the toner collection container Dispose of punch waste.
Clean the machine Clean the document glass and automatic document feeder Clean the original feed roller Clean the bypass feed roller.
i ABOUT OPERATION GUIDE There are two wa ys to search for a top ic in this guide: you can use an "I want to ..." menu, or you ca n use a regular table of contents . The following explanation assumes that Adobe Reade r 8.0 is being used (Some buttons do not appear in the default state.
ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) Return to top page button If an operation does not proceed as expected , click this button to start over again . (2) Back one page button Displays the previous page.
iii MANUALS PROVIDED WITH THE MACHINE Operation manuals in PD F format (this manual) The manuals in PDF format provide detailed explana tions of the procedures f or using the machine in each mode. To view the PDF manuals, downl oad them from the hard drive in the machine.
iv ABOUT OPERATION MANUAL This manual explains how to use th e MX-M623U/MX-M62 3N/MX-M753U/MX-M753N digit al multifunctional system. Please note • For information on instal ling the drivers and software cited in this manual , please refer to the Start Guide.
1-1 This chapter provides information , such as basic operati on proced ures, how to load paper , and machine mainten ance. BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . 1-3 • EXTERIOR . . . . . . . . . . . . . . . .
1-2 BEFORE USING THE MACHINE MAINTENANCE REGULAR MAINTENA NCE . . . . . . . . . . . . . . . . . . 1-69 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-69 • CLEANING THE BYPASS FEED ROLLER . . . 1-71 REPLACING THE TONER CAR TRIDGES.
1-3 BEFORE USING THE MACHINE Contents This section provides b asic information abou t the machine . Please read this cha pter before using t he machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Saddle stitch finisher (MX-FN1 6) * Output device that enables t he use of the staple function and offset function.
1-4 BEFORE USING THE MACHINE Contents (9) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine. For the USB cable, use a shielded cable. (10) Keyboard This is a keybo ard that is incorporated into the machine.
1-5 BEFORE USING THE MACHINE Contents INTERIOR (16) Duplex unit Open this cover to remove a misfeed from the fusing unit area. (17) Fusing unit Toner images are fused here. (18) Cove r of the du plex unit Open when a misfeed has occurred in du plex unit.
1-6 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) Document feeding area cover Open this cover to remove an original misfeed or cl ean the paper feed ro ller. (2) Original guides These help ensure that the original is scanned correctly.
1-7 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine. This connector is not initiall y available for use. If you wish to use the conn ector, contact your servi ce assistance.
1-8 BEFORE USING THE MACHINE Contents OPERATION PANEL (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted.
1-9 BEFORE USING THE MACHINE Contents (9) [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (10) [LOGOUT] key ( ) Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pul se dial line.
1-10 BEFORE USING THE MACHINE Contents TOUCH PANEL This section explains how to use the touch pane l. • To enter text, see " ENTERING TEXT " (page 1-77). • For information on the screens and procedures for u sing the system settings, see " Common O peration Methods " (page 7-4) in "7.
1-11 BEFORE USING THE MACHINE Contents Example 4 When at least o ne special mode is select ed, the key appears in the base screen. The key can be touched to display a list of the selected special modes. Example 5 Touch a numeric value di splay key to directly enter a value with th e numeric k eys.
1-12 BEFORE USING THE MACHINE Contents STATUS DISPLAY When the base scr een of a mode appears, the right side of th e touch panel shows the machine' s status.
1-13 BEFORE USING THE MACHINE Contents SYSTEM BAR The system bar appe ars at the bottom of the touch panel. The items that appear in the system bar are explaine d below. (1) Job status display The job in progress or reserved are indicated by icons. The icons are as follows.
1-14 BEFORE USING THE MACHINE Contents (3) Brightness adjustment key Touch this key to adjust the brightn ess of the touch panel. When touched, th e following screen appears ne xt to the key. Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adju stment key again to close the screen.
1-15 BEFORE USING THE MACHINE Contents TURNING THE POWER ON AND OFF The machine has tw o power switches. The main po wer switch is at the top righ t after the fron t cover is opened. The other powe r switch is the [POWER] key ( ) on the ope ration pane l at the top r ight.
1-16 BEFORE USING THE MACHINE Contents ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Ene rgy Star guidelines to help conserve natural reso urces and reduce environmental polluti on.
1-17 BEFORE USING THE MACHINE Contents USER AUTHENTICATION User authenticatio n restricts the use of the machine to users that have been regist ered. The functio ns that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace.
1-18 BEFORE USING THE MACHINE Contents If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect user number is entered 3 times in a row.
1-19 BEFORE USING THE MACHINE Contents AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and password received f rom the administrator of the machine or the adminis trator of th e LDAP serve r.
1-20 BEFORE USING THE MACHINE Contents 3 Touch the [Pas sword] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). If you are logging i n to an LDAP server, enter the password that is stored with your LDAP server login name.
1-21 BEFORE USING THE MACHINE Contents If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect login nam e or password is entered 3 times in a row.
1-22 BEFORE USING THE MACHINE Contents HOME SCREEN When the [HOME] key is pressed on the oper ation panel, the home screen appear s in the touch panel. Mode selectio n keys appear in the home scree n. These keys can be touched to open the base scr een of each mode.
1-23 BEFORE USING THE MACHINE Contents REMOTE OPERATION OF THE MACHINE The remote oper ation function allows yo u to operate the machin e from your computer. When this funct ion is added, th e same screen as the operat ion panel screen a ppears on your computer.
1-24 BEFORE USING THE MACHINE Contents ITEMS RECORDED IN THE JOB LOG The machine records th e jobs that are performed in the job log. The main information that is recorded in the job log is described below.
1-25 BEFORE USING THE MACHINE Contents 19 Print Job Related I tem Output The output mode of a pri nted job. 20 Staple The status of stapling. 21 Staple Count The staple count. 22 Punch Count The punch coun t. 23 Fold Recorded in a job that uses the fold function.
1-26 BEFORE USING THE MACHINE Contents *In some environments this is not recorded. 44 Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. 45 Original Type Original type (text, printed photo, etc.
1-27 BEFORE USING THE MACHINE Contents IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading pape r in the paper trays. Be sure to read this sect ion before loading paper . NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows.
1-28 BEFORE USING THE MACHINE Contents USEABLE PAPER Various types of paper are sold. This section explains what plain paper and wha t special media can be used with the machine.
1-29 BEFORE USING THE MACHINE Contents Print side face up or face down Paper is loaded wit h the print side face up or f ace down depending on th e paper type and tra y.
1-30 BEFORE USING THE MACHINE Contents TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER IN PAPER TRAY 1 - TRAY 2 A4 or 8-1/2" x 11" size paper can be loaded in tray 1 and tray 2. Th ese are parallel large-cap acity trays that allow a tot al of approximate ly 2000 sheets of SHARP stan dard paper (80 g /m 2 (20lbs.
1-31 BEFORE USING THE MACHINE Contents CHANGING THE PAPER SIZE IN PAPER TRAY 1 - TRAY 2 To change the pape r size of tray 1 - tray 2, follow the steps belo w.
1-32 BEFORE USING THE MACHINE Contents LOADING PAPER IN PAPER TRAY 3 Approximately 500 shee ts of standard paper (8 0 g/ m 2 (20lbs.)) from A3 to A5 R (11" x 17" to 5-1/2" x 8-1 /2"R size) can be loaded in tray 3. Special pape rs such as tabbed paper and tra nsparency film can also be loaded.
1-33 BEFORE USING THE MACHINE Contents CHANGING THE PAPER SI ZE IN PAPER TRAY 3 3 Gently push tray 3 into the machine. Push the tray firmly all the way into the machine.
1-34 BEFORE USING THE MACHINE Contents Loading tabbed paper When using tabbed paper , follow the steps below to attach the specia l guide to the divider plate at the bot tom edge of the tabbed pap er. (Tabbed paper cannot be used in tray 4. ) 6 Changing the paper size in pa per tray 3 is now complete.
1-35 BEFORE USING THE MACHINE Contents Loading transparency film Be sure to load transp arency film oriented vertically. (Transpare ncy film cannot be used in tray 4.) CHANGING THE PAPER SI ZE IN PAPER TRAY 4 Plain paper from A3 to B5 (11" x 17" to 7-1/4" x 10-1/ 2"R size ) ca n be loaded in tr ay 4.
1-36 BEFORE USING THE MACHINE Contents TRAY SETTINGS OF TRAY 5 (A4 LARGE CAPACITY TRAY) LOADING PAPER The large capacity tray can hold up to 3500 she ets of A4 o r B5, 8-1/2" x 11" size pa per (80 g /m 2 (20 lbs.) ). The paper size of tra y 5 can only be changed by a SHARP service technician.
1-37 BEFORE USING THE MACHINE Contents Specifications 4 Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type o f paper than wa s loaded pr evi ously, be sure to change the paper type setting in "Paper Tray Settings" in the system settings.
1-38 BEFORE USING THE MACHINE Contents TRAY SETTINGS OF TRAY 5 (A3 LARGE CAPACITY TRAY) LOADING PAPER Up to 3000 sh eets of B5 t o A3 (8-1/2 " x 11" to 11 " x 17") size paper (80 g /m 2 (20 lbs.)) can be loaded in the large capacity tray (MX-LCX3N).
1-39 BEFORE USING THE MACHINE Contents 4 Place the paper in the centre of the paper table. Load the paper w ith the print side fa ce up. When a certain amount of paper is placed on the pape r table, the paper table will automatically descend slightly and then stop.
1-40 BEFORE USING THE MACHINE Contents CHANGING THE PAPER SIZE To change th e paper s ize of the lar ge capacity tray (MX-LCX 3N), follow the proced ure below. This procedure on ly explains how to cha nge the paper size . For the procedures for o pening/closing the tray a nd loading paper, see " LOADING PAPER " (page 1-38).
1-41 BEFORE USING THE MACHINE Contents Large capacity tray (MX-LCX3N) specifications 6 Change the right paper guide to the paper size to be used. (1) While holding up the paper guide lock, slide the paper guide to the paper si ze to be used. (2) Release the paper guide lock .
1-42 BEFORE USING THE MACHINE Contents LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to pr int on plain paper, label sheet s, tab paper, and other specia l media. Up to 100 sheets of paper can be loaded ( up to 40 sheets of heavy paper) for continuous printi ng similar to the other trays.
1-43 BEFORE USING THE MACHINE Contents IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plai n paper other than SHARP standard pap er or special media other th an SHARP-recomm ended transparency film, o r when printing on the reverse side of previously used pape r, the paper must be loaded one sh eet at a time.
1-44 BEFORE USING THE MACHINE Contents This section explains how to place originals in th e automati c document fe eder and on the docum ent glass . PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in th e automati c document fe eder.
1-45 BEFORE USING THE MACHINE Contents 1 Make sure an original does not remain on the document glass. Open the automa tic document feeder, ma ke sure that an original is not on th e document glass, and the n gently close the automatic do cument feeder.
1-46 BEFORE USING THE MACHINE Contents PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the origin al on the doc ument glass . Allowed o riginal sizes When the original is a non- standard size, see the appropriate explanation below for t he mode you are using.
1-47 BEFORE USING THE MACHINE Contents Placing a thick book When scanning a thick book or other thick original, follow the steps belo w to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic docume nt feeder will rise.
1-48 BEFORE USING THE MACHINE Contents This section describe s the peripheral devices that can be used with the machine and explains how to use the finis her and saddle stitch finisher, as well as Sharp OSA (ap plication communication modu le and external account module) .
1-49 BEFORE USING THE MACHINE Contents * Requires printer expansion kit (MX-PB13). Expansion memory board MX-SMX3 This expands the memory that can be used on the machine. Internet fax expansion kit MX-F WX1 Enables Internet Fax. Facsimile expansion kit MX-FX X2 Adds a fax function.
1-50 BEFORE USING THE MACHINE Contents FINISHER AND SADDLE STITCH FINISHER The finisher and th e saddle stitch finisher include the of fset function, which offsets each set of cop ies from the preceding set for easy separatio n. Each set of sorted co pies can also be stapled.
1-51 BEFORE USING THE MACHINE Contents SPECIFICATIONS Name Finisher (MX-FN15) Saddle stitch finisher (MX-FN16) Number of trays 2 3 Paper output Face down output Paper capacity Upper paper tray/Mid dle.
1-52 BEFORE USING THE MACHINE Contents * For index paper, equivalent t o 140-lbs. * For index paper, equivalent t o 140-lbs. Specifications are subject to ch ange for improve ment without notice .
1-53 BEFORE USING THE MACHINE Contents Replacing the cartridg e in the finisher 1 Open the front cover of the finisher. 2 Lower the blue lever in the stapler and slide out the staple cartridge. 3 Pull the empty staple case straight up and out of the cartrid ge.
1-54 BEFORE USING THE MACHINE Contents Replacing the cartridge in the saddle stitch finisher Only when the saddle stitch finisher (MX- FN16) is installed. 7 Close the front cover of the finisher. Make a test print or copy in the staple sort mo de to verify that stapling is performed properl y.
1-55 BEFORE USING THE MACHINE Contents Disposal of hole punch scrap (w hen the punch module is installed) 5 Return the saddle st itch holder and the saddle stitch unit to their respective original positions.
1-56 BEFORE USING THE MACHINE Contents FINISHER (3 TRAYS) The finisher (3 trays) is equipped with the offset f unction, which offsets each set of output from the previous set, and the staple sort f unction, w hich staples each set of ou tput. A punch module can also be installed to punch holes in output.
1-57 BEFORE USING THE MACHINE Contents SPECIFICATIONS Name Finisher (3 trays) (MX-FN14) Paper size A3, B4, A4, A4R, B5, B5 R, A5R, 11" x 17", 8-1/2" x 14", 8-1/2" x 13-1/2&quo.
1-58 BEFORE USING THE MACHINE Contents Stapler Punch module for finis her (3 trays) *1 Output capacity varies according to en vironmental conditio ns of the installation lo cation, type of pape r used, and the condition of the mach ine. *2 Offset and staple func tions cannot be us ed.
1-59 BEFORE USING THE MACHINE Contents REPLACING THE STAPLE CARTRIDGE When using the finisher (3 trays), a message will appear on the operation pane l when the staple cart ridge runs out of staples. Follow the procedure belo w to replace the staple cart ridge.
1-60 BEFORE USING THE MACHINE Contents 5 Pull the seal that holds the staples straight out. 6 Return the cover to its original position. 7 Put the staple cartridge back into the stapler. Push the staple cartridge in until the tabs engage and th en push the lever down until it clicks into place.
1-61 BEFORE USING THE MACHINE Contents INSERTER The inserter enables blan k sheets or printed sheets to be added to copy and print output as covers or inserts without printing. The in serter also allows feeding of heavy paper that canno t be fed from the oth er trays.
1-62 BEFORE USING THE MACHINE Contents SPECIFICATIONS Specifications are subject t o cha nge for improvement without notice. LOADING PAPER When loading pape r in the inserter, load th e paper face up. If the pa per has a top edge and bo ttom edge, load in the same top-bottom o rientation as the original.
1-63 BEFORE USING THE MACHINE Contents MANUAL OPERATION OF THE INSERTER The inserter can be used for st apling or punching without performing a copy operat ion.
1-64 BEFORE USING THE MACHINE Contents Alarm display If the [START] key indicato r on the inserter operation p anel is blink ing and the [PUNCH] key or [STAP LE] key indicator is also blinking or solidly lit, operation will not start when the [START] key is pressed.
1-65 BEFORE USING THE MACHINE Contents Using the inserter For paper sizes t hat can be stapled or pu nched, see the finish er and saddle stitch finisher sp ecifications on page 1-51. Some paper types can not be stapled or punch ed (see " NOTES " on page 1-54).
1-66 BEFORE USING THE MACHINE Contents SHARP OSA Sharp OSA (Open Syst ems Architecture) is an arch itecture that enables ext ernal applications to be d irectly connected to a digital multifunct ion machine over a network.
1-67 BEFORE USING THE MACHINE Contents EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account modu le is required to use a "external account appli cation" on the machine. An external account ap plication can be used in "ext ernal au thentication m ode" or "external count mode".
1-68 BEFORE USING THE MACHINE Contents If login fails If the login screen fails t o appear or the applicat ion does not operate co rrectly, the machine ma y also stop o perating correctly. In this event, it is recommended that you quit exter nal account mode from the Web p ages of the machine.
1-69 BEFORE USING THE MACHINE Contents This section explains how to clean the machine an d replace the toner cartridges and stamp cartrid ge. REGULAR MAINTENANCE To ensure that t he machine continues t o provide top quality performance , periodically clean the machine.
1-70 BEFORE USING THE MACHINE Contents 1 Open the automatic document feeder and remove the glass cleaner. 2 Clean the document scanning area o n the document glass with the glass cleaner. One scanning area i s on the document gla ss and the other i s inside the automatic docume nt feeder.
1-71 BEFORE USING THE MACHINE Contents CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequ ently occur when feeding or heavy pap er through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moist ened with water or a neutral det ergent.
1-72 BEFORE USING THE MACHINE Contents REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Chang e the toner cartridge. " appears. In copy mode OK Change the toner cartridge. Ready to scan for copy. (Change the toner cartridge.
1-73 BEFORE USING THE MACHINE Contents 1 Open the front cover. 2 Remove the toner cartridge gently. Hold the toner cartridge with bo th hands as shown in the illustration, and pull it out of the machine. 3 Remove the new toner cartridge from the box and shake it five or six times horizontally.
1-74 BEFORE USING THE MACHINE Contents 4 Insert the new toner cartridge. Align the toner cartridge with the inse rt hole and push it in as shown. Do not rotate the cartridge. 5 Push the cartridge in until it locks securely in place. 6 Close the front cover.
1-75 BEFORE USING THE MACHINE Contents REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installe d on the automatic document feed er and the stamp has become faint, rep lace the stamp cartridge (AR-SV1). Supplies Stamp cartr idge (2 in p ackage) AR-SV 1 1 Open the automatic document feeder.
1-76 BEFORE USING THE MACHINE Contents 5 Install a new stamp cartridge. 6 Push the stamp unit back in. Push the stamp unit in until it clicks into place.
1-77 BEFORE USING THE MACHINE Contents This section expla ins the text entry scre en. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Description This changes the text entry screen from the lower ca se screen to the upper case screen.
1-78 BEFORE USING THE MACHINE Contents Shows explanations of each key. Use this to enter a previously stor ed text string such as ".com". Text strings are stored in the system settings.
1-79 BEFORE USING THE MACHINE Contents ENTERING TEXT FROM A KEYBOARD Entering text from an external keyboard An external keyb oard can only be used as a altern ative for the text en try screen that appears in t he machine's touch panel.
1-80 BEFORE USING THE MACHINE Contents BEFORE INSTALLING THE SOFTWARE For an introdu ction to the software that enables the use of the printer and scan ner functions, details r egarding the type of CD-ROM that contains the software , and installation inst ructions, see "BEFORE INSTALLING THE SOFTWARE" in the Start Guide.
1-81 BEFORE USING THE MACHINE Contents SETUP IN A WINDOWS ENVIRONMENT This section explains how to install th e software and configure setting s so that the printer and scanner fu nction of the machine can be used with a Windows computer . The section from this pa ge to page 1-85 is also included in the Sta rt Guide.
1-82 BEFORE USING THE MACHINE Contents For the steps that follow, see th e appropriate page below for the software th at you are installing. INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER To install th.
1-83 BEFORE USING THE MACHINE Contents Standard installation When the software selection screen appears in step 6 of " OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) " (page 1-81), perfor m the steps below. 1 * The above screen appears whe n using the "Disc 1" CD-ROM.
1-84 BEFORE USING THE MACHINE Contents 3 Printers connected to the network are detected. Select the machine and click the [Next] button. • If the machine is not found, make sure th at the machin e is powered on and that the machine is connected to the network, and then click the [Re-search] button.
1-85 BEFORE USING THE MACHINE Contents This completes the installation. • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-98) to configure the printer driver setting s.
1-86 BEFORE USING THE MACHINE Contents Installation by specifyi ng the machine's address When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host name ) or IP address of the mach ine.
1-87 BEFORE USING THE MACHINE Contents 4 Enter the name (host name) or IP address of the machine and click the [Next] button. ☞ Start Guide "Checking the IP address of the machine" If the machine is being used on an IPv6 network, enter any numbers or characters.
1-88 BEFORE USING THE MACHINE Contents This completes the installation. • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-98) to configure the printer driver setting s.
1-89 BEFORE USING THE MACHINE Contents Printing using the IPP func tion and the SSL function The IPP functi on can be used to print to the mach ine over a network using HTTP protocol. When the machine is in a remot e location, this function can be used in place of th e fax function to print a higher qu ality image than a fa x.
1-90 BEFORE USING THE MACHINE Contents This completes the installation. • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-98) to configure the printer driver setting s.
1-91 BEFORE USING THE MACHINE Contents WHEN THE MACHINE WI LL BE CONNECTED WITH A USB CABLE Supported operating sy stems: Windows 2000 * /XP * /Serv er 2003 * /Vista * /Ser ver 2008 * /7 * * Administrator's right s are required to install the software.
1-92 BEFORE USING THE MACHINE Contents This completes the installation. • After installing the printer driver, see " C ONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-98) to configure the printer dri ver settings.
1-93 BEFORE USING THE MACHINE Contents When installing the PCL5e print er driver, PS printer driv er, PPD driver, or PC-Fax driver Installation is possible even after the USB cable has been connected.
1-94 BEFORE USING THE MACHINE Contents This completes the installation. 5 When the printer driver selection window appears, remove the [PCL6] checkmark and select the printer driver to be installed, and then click the [Next] button. Click the checkbox of the printer driver to be instal led so that a checkmark ( ) appears.
1-95 BEFORE USING THE MACHINE Contents • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-98) to configure the printer driver setting s. • Make sure that t he port of the installed driver is the same as the port used by the PCL6 printer driver.
1-96 BEFORE USING THE MACHINE Contents USING THE MACHINE AS A SHARED PRINTER If you are going to use th e machine as a shared printer on a Windows network with the printer driver or the PC-F ax driver installed on a print server, follow the steps below to install the pr inter driver or the PC-Fax dr iver on the client computers.
1-97 BEFORE USING THE MACHINE Contents This completes the installation. If you installe d the PS printe r driver or the PPD driver , the PS displa y fonts can be installed fr om the "PRINT ER UTILITIES" CD-ROM th at accompanies the PS3 expa nsion kit.
1-98 BEFORE USING THE MACHINE Contents CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in the machin e.
1-99 BEFORE USING THE MACHINE Contents 5 Configure the image of the machine. An image of the machine is formed in the printer driver configuration windo w based on the o ptions that are i nstalled. (1) Select the options that are ins talled on the machine.
1-100 BEFORE USING THE MACHINE Contents When the PPD driver is installed 1 Click the [Start] button ( ), click [Contr ol Panel], and then click [Printer]. • In Windows XP/Server 20 03, click the [start] butto n and then click [Printers and Faxes].
1-101 BEFORE USING THE MACHINE Contents INSTALLING THE PRINTER STATUS MONITOR Printer Status Monitor is a pr inter utility that allows genera l users to check the current s t atus of the ma chine on their computer screen, such as whet her or not the machine is ready to prin t.
1-102 BEFORE USING THE MACHINE Contents INSTALLING THE SCANNER DRIVER The scanner driver (TWAIN dr iver) can only be used when th e machine is connected to a network. When the scann er driver is installed, PC scan mode of the image send function can be used .
1-103 BEFORE USING THE MACHINE Contents This complet es the configurat ion of the scanner driver . 6 Click the [Search] button. If you know the IP address, you can click the [Input] key and enter the IP address without searching. 7 Select the IP address of the machine from the "Address" menu and click the [OK] button.
1-104 BEFORE USING THE MACHINE Contents INSTALLING THE PS DISPLAY FONTS Fonts that ca n be used by the PS prin ter driver are con tained on the "PRINT ER UTILITIES" CD-ROM t hat accompanies the PS3 expansion kit. Inst all these fonts as needed for the PS prin ter driver.
1-105 BEFORE USING THE MACHINE Contents CHANGING THE PORT When using the machine in a Windows environment, fo llow th e steps below to change t he port when you have changed the IP address of th e machine or have installed the PC-Fax dr iver when the machine is connected wit h a USB cable.
1-106 BEFORE USING THE MACHINE Contents 4 Select [SC2 TCP/IP Port] and then click the [New Port] button. • The "SC2 TCP/IP Port" is added when the printer driver is installed using a "Standard insta llation", or a "Custom installation" with "LPR Direct Print (Spe cify Address/Auto Search)" selected.
1-107 BEFORE USING THE MACHINE Contents Changing to a St andard TCP/IP Port If the machine is being use d on an IPv6 network, change the port to a port created using the operating syst em's "Standard TCP/IP Port". 1 Follow steps 1 to 3 of " CHANGING THE PORT " (page 1-105).
1-108 BEFORE USING THE MACHINE Contents When using a port created with "Standard TCP/IP Port" In the screen that ap pears after you click the [Conf igure Port] button in the scree n of step 3, make sure the [SNMP Status Enabled] checkbox is not se lected ( ).
1-109 BEFORE USING THE MACHINE Contents SETUP IN A MACINTOSH ENVIRONMENT This chapter explains how to install the PPD file to enable prin ting from a Macintosh and how to conf igure the printer driver settings. ☞ MAC OS X : this pa ge (v10.2.8, v10.
1-110 BEFORE USING THE MACHINE Contents This complet es the installat ion of the software. Nex t, configure the pri nter driver settin gs. 6 Click the [Continue] button. 7 The Licence Agreement windo w will appear. Make sure th at you understand the contents of the licence agreement and then click the [C ontinue] button.
1-111 BEFORE USING THE MACHINE Contents 11 Select [Utilities] from the [Go] menu. • If you are using Mac OS X v10. 5 to 10.5.5 or v10.6, click [System Preferences] in the Apple menu ( ) and select [Print & Fax] ( ). When th e screen for adding a printer appears, click the button and go to step 14.
1-112 BEFORE USING THE MACHINE Contents v10.4.11, v1 0.5 - 10.5.8, v10 .6 (1) Click the [Default Browser] i con. If you are using Mac OS X v10.5 to 10.5.8 or v10.6, click the [Default] icon. (2) Click the machine's model name. • Using with Appl eTalk: The machine's model na me usually appears as [SCxxxxxx]*.
1-113 BEFORE USING THE MACHINE Contents This compl etes the confi gurat ion of the print er driver. 15 Display printer information. (1) Click the machine's name. If you are using Mac OS X v10.5 to 10.5.8 or v10.6, click the [Options & Supplies] button, click the [Drive r] tab and go to step 16.
1-114 BEFORE USING THE MACHINE Contents Printing using t he IPP function The machine can print using the IPP function. When the machin e is in a remote location, th is function c an be used in place of the fax functi on to print a higher than a fax.
1-115 BEFORE USING THE MACHINE Contents MAC OS 9.0 - 9.2.2 This complet es the installat ion of the software. Nex t, configure the pri nter driver settin gs.
1-116 BEFORE USING THE MACHINE Contents 8 Create a printer. (1) Click the [LaserWriter 8] icon. If multiple AppleTalk zones are displayed, select the zone that includes the prin ter. (2) Click the machine's model name. The machine's model na me usually ap pears as [SCxxxxxx].
1-117 BEFORE USING THE MACHINE Contents This compl etes the confi gurat ion of the print er driver. Installing the screen fonts The screen fonts for Mac OS 9.0 - 9.2.2 are contained in the [Font] folder of the "PRINTER UTILITIES" CD-ROM t hat accompanies the PS3 expansion kit.
1-118 BEFORE USING THE MACHINE Contents REMOVING THE SOFTWARE To remove the printer driver or software inst alled using the installer, follow the steps below. Windows Mac OS X Mac OS 9.0 - 9.2.2 After deleting the icon of t he printer that uses the machine's PPD file fr om the desktop, follow the steps below.
1-119 BEFORE USING THE MACHINE Contents 2 Double-click the [MacOS] folder. 3 Double-click the [Installer] icon ( ). 4 Select [Remove] in the Install menu and click the [Remove] button.
2-1 This chapter provides det ailed explanations of the procedures for using the copy fu nction. BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUENCE . . . . . . . . . . . . . . . . . . . . .
2-2 COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) . . . . . . . . . . . . . . 2-82 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-85 • GENERAL PROCEDURE FOR USING STAMP .
2-3 COPIER Contents This section prov ides information th at you should know before using the machin e as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch p anel to open the base screen of copy mode . The base screen shows messages and keys necessary for copying, and setting s that have been selected.
2-4 COPIER Contents (8) Paper select display This shows the size o f paper loaded in each tray. For the bypass tray, the pap er type a ppears above the paper size. The selected tray i s highlighted. The approximate amount of paper in each tray is indicated by .
2-5 COPIER Contents Customizing displayed keys Special mode keys and other keys can be displayed in the b ase screen. By assigning frequ en tly used fu nctions to th ese keys, you can a ccess the functions with a single touch. To chan ge the functio n that is assi gned to a key, us e "Customize Key Setting" in th e Web pages.
2-6 COPIER Contents COPYING SEQUENCE This section explains the basic pr ocedure for copying. Select sett ings in the order shown below to ensure that the copy operation ta kes place smoothly. For detailed pro cedures for selecting th e settings, see the exp lanation of each setting in this chapter.
2-7 COPIER Contents Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ Sort mode (page 2-34) • Group mode ☞ Group mode (page 2-3 4) • Offset m.
2-8 COPIER Contents • When one or more special modes are sel ected, the key ap pears in the ba se screen. T ouch the key to display a list of the selected special modes. This lets you check what special modes are selected and th e settings of each mode.
2-9 COPIER Contents ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, t he size of the placed original is automatic ally detecte d. The machine automatically detects the original size when an original is placed and displays the size in the [Ori ginal] key in the base screen.
2-10 COPIER Contents Standard original placement orientations Place originals in the docume nt feeder tray or on the docu ment glass so that the top an d bottom of the original ar e oriented as shown in the illustration. If th e original is not oriented correctly and a function such as stapling is selected, the staple positions may no t be correct.
2-11 COPIER Contents PAPER TRAYS The machine is set to aut omatically select a tray that has th e same size of paper as the size of the placed origin al (automatic paper tray selection). If the correct pape r size is not selected or you wish to chan ge the paper size, you can select the pa per tray manually.
2-12 COPIER Contents This section explains the basic pr ocedures for making copi es, including selection of the copy rati o and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to ma ke copies (1-sided copies of 1-sided originals) usin g the automatic document fe eder.
2-13 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the numb er of copies. If an incorrect number o f copies is set.
2-14 COPIER Contents MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or othe r thick original that ca nnot be scanned with the automatic docume nt feeder, open th e automatic documen t feeder and place the original on the document glass.
2-15 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the numb er of copies. If an incorrect number o f copies is set.
2-16 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Copying onto both sides of a sheet saves paper.
2-17 COPIER Contents 3 Select the 2-sided copy mode. (1) Touch the key of the des ired mode. : Automatic 2-sided co pying of 1-sided originals : Automatic 2-sided co pying of 2-sided originals : 1-sided copyi ng of 2-sided originals (2) Touch the [OK] key.
2-18 COPIER Contents Using the [Binding Change] key Originals Binding Change is used Binding Change is not used The reverse side is upside down. The reverse side is not upside down. Select this when the pages will be bound into a tablet. Select this when the pages will be bound into a booklet.
2-19 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Automatic 2 -sided copyin g of 1-sided originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
2-20 COPIER Contents 3 Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. (2) Touch the [OK] key. The [2-Sided to 2-Sided] key and [2-Sided to 1-Sid ed] key cannot be used when copying from the document glass. 4 Check the paper to be used.
2-21 COPIER Contents 8 Touch the [R ead-End] key. To cancel scanning of th e original and copying. .. Press the [STOP] key ( ). System Settings (Administrator): In it ial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. Read-End Place next original.
2-22 COPIER Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected to obtain a cl ear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE.
2-23 COPIER Contents 2 Adjust the exposure level. Touch the key to ma ke the copy darker. Touch the key to ma ke the copy lighter. Guidelines for the exp osure level when [Text] is selecte d: 1 to 2: Dark originals su ch as a newspap er 3: Normal density origi nals 4 to 5: Originals written in pencil or light coloured text 3 Touch the [OK] key.
2-24 COPIER Contents REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic r atio selection function (A uto Image) , which au tomatically se lects the ra tio to match the paper size. When the paper tray is ma nually changed, the [Auto Image ] key appears in the base screen of copy mod e.
2-25 COPIER Contents MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five (or four) preset enlarg ement ratios or five (or four) pr eset reduction ratios (m aximum 400%, minimum 25%).
2-26 COPIER Contents 2 Touch the [OK] key. After touching the [OK] key, ma ke sure that a paper size suitable for the ra tio is selected. When the automatic docu ment feeder is used, the vertical and hori zontal ratio selection ranges are both 25% to 200%.
2-27 COPIER Contents ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the hor izontal and vertical copy ratios to be chang ed separately. Both the horizont al and vertical ratios can be set from 25% to 400% in incr ements of 1%.
2-28 COPIER Contents ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-st andard size or is not detect ed correctly, manually specify the or iginal size. Touch the [Original] key in the ba se screen of copy mode and then follow the steps below.
2-29 COPIER Contents STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequently use. This section explains how to store, retrieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored.
2-30 COPIER Contents 2 Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a cus tom original size. Touch a key that does not show a size ( ). If you wish to edit or cl ear a previously stored key... Touch the key that you want to edit o r clear.
2-31 COPIER Contents Retrieving a stored original size To retrieve a sto red original size, touch the [Original] key in the base screen of copy mode and perform the steps below. 1 Touch the [Custom Size] key. 2 Retrieve the desired st ored original size.
2-32 COPIER Contents OUTPUT To select out put functions an d the output tra y, touch the [O utput] key in the base screen of copy mode. Output f unctions that can be selected are sor t, group, offset, staple sort, saddle stitch, and punch. All explanat ions of the settings below assume that a saddle stitch finisher is installed.
2-33 COPIER Contents The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depend ing what peripheral devices are installe d. If your screen is different from the screen of previo us page , see the screens that follow.
2-34 COPIER Contents OUTPUT MODES This section explains the output modes. Sort mode This is used to sort (colla te) output into sets. Example: Sorting the output into 5 se ts Group mode This function groups copie s by page.
2-35 COPIER Contents Staple sort function / Saddle stitch function The staple sort func tion sorts outpu t into sets, staples each se t, and delivers the sets to th e tray. The saddle stitch functi on staples each set in 2 places at the centrel ine and folds the stapled set.
2-36 COPIER Contents *1 Finisher or saddle stitch finisher When the top left corner or the botto m left corner of the paper is stap led in one place, the staple is placed dia gonally, excep t in the f.
2-37 COPIER Contents Paper folding function When a saddle stitch finisher is inst alled, the fold function can be used t o fold printed output in half. Paper sizes that can be folded using the paper folding function are A4R, B4, A3, 8-1/2" x 11 "R, 8-1/2" x 14", 11" x 17", and 8K.
2-38 COPIER Contents Punch function If an optional punch mo dule is installed, holes can be punched in output . Paper size that can be punched is B5R to A3 (7-1/4 " x 10-1/2" to 11" x 17"). However, A3W (12" x 18") sized paper a nd special media such as transparency film and ta b paper cannot b e used.
2-39 COPIER Contents MAKING COPIES USING THE BYPASS TRAY In addition to plain pa per, the bypass tray allows you to m ake copies on transparency film, tab pa per, and other special media. For detailed in formation on pap er that can be loa ded in the bypa ss tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-27) in "1.
2-40 COPIER Contents 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. 5 Select the type of paper used in the bypass tray.
2-41 COPIER Contents Enter the paper size of the bypass tray When the [Custom Size ] key is touched, the paper size entry screen appears. Touch the X (width) numeric value display key to o pen a number entry scr een. Enter the widt h of the paper with the numeric keys, and touch the [OK] key in the number entry screen.
2-42 COPIER Contents This chapte r explains M argin Shift, Eras e, Dual Page Copy, and other specia l modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appe ars. The special modes menu consists of two screen s.
2-43 COPIER Contents Special modes menu (2nd screen) (1) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-85) (2) [Image Edit] key ☞ [Image Edit] KEY (page 2-105) (3) [Sharpne.
2-44 COPIER Contents [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selecte d special mode settings and return to the base screen of copy mode.
2-45 COPIER Contents ADDING MARGINS (Margin Shift) This function is used to shift the cop y image righ t, left or down to adjust t he margin. This is convenient when you wish to bind the copies with a string or in a binder.
2-46 COPIER Contents 4 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [S TART] key.
2-47 COPIER Contents ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when co pying thick originals or books. When a thick book is copied Erase modes Shadows appear here Not using the e rase function Using the erase function Shadows appear on the copy.
2-48 COPIER Contents 3 Select the erase settings. (1) Touch the desired erase mod e. Select one of the four positions. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark appears.
2-49 COPIER Contents COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy f unction produces separa te copies of two docu ment pages that ar e placed side by side on the document glass. This fun ction is useful when making copi es of th e facing pages of a book o r other bound document .
2-50 COPIER Contents 3 Select Dual Page Copy. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 2-42) (2) Touch the [Dual Page Copy] key so that it is highlighted. (3) Touch the [OK] key. You will return to the base screen of copy mode. 4 Press the [START] key.
2-51 COPIER Contents MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 or iginal pages onto the front sid e an d 2 original pages onto t he reverse side of each sheet of paper so that the copie s can be folded at the centreline to form a pamphlet.
2-52 COPIER Contents 3 Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Le ft Binding] or [Right Binding]). (3) To insert a cover, touch the [Cover Se tting] key.
2-53 COPIER Contents 5 Touch the [OK] key. You will return to the base screen of copy mode. 6 Press the [START] key. Copying will begin. If you are using the document glass, change originals and pre ss the [START] key. Repeat until all pages have been scanned and then touch the [Re ad-End] key.
2-54 COPIER Contents COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this function allows you to divide the originals into set s and feed each set through th e automatic document fe eder one set at a time.
2-55 COPIER Contents 4 Insert the next set of originals and press the [ START] key. Repeat this step until all original s have been scanned. The copy settings (Exposure, Paper Sel ect, and Copy Ratio onl y) can be changed for ea ch set of originals.
2-56 COPIER Contents Changing the copy settings for each set of originals The copy settings (Exposure, Pape r Select, and Copy Ratio only) can be chang ed for each set of originals. Perform the ste p below before pressing the [S tart] key to scan the originals in step 4 above.
2-57 COPIER Contents USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the sam e network can be used to run a large copy job in parallel. Each machine prints ha lf of the copies, reducin g the time required to complet e the job.
2-58 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [START] key is pressed, the copies will automati cally be divided b etween the master and slave machines. If an odd number of copi es is set, the master ma chine will print the extra set.
2-59 COPIER Contents In this situation ... A punch module is installed on the master mac hine but not on the slave machine . •Copying without punching : tandem copy is possible.
2-60 COPIER Contents USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of pape r can be inserted in positions corres ponding to front and back covers of a copy job when t he automatic docu ment feeder is used. A dif ferent type of pape r can also be automatically added as an insert at specifie d pages.
2-61 COPIER Contents INSERTING COVERS IN COPIES (Cover Settings) A different t ype of pap er can be inse rted at the positions co rresponding to the fron t and back covers of a copy job. This is useful for arranging docume nts in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar docu ment.
2-62 COPIER Contents 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, o nly cover insertion will be performed. In this case, go to step (3). (2) To copy on one side of the cov er, touch the [1-Sided] key.
2-63 COPIER Contents 6 Touch the [OK] key. You will return to the base screen of copy mode. You can touch the [Inse rtion Type A] key or the [Insertion Type B] key to select insert settings. ☞ INSERTING INSERT SHEETS IN COPIES (Insert Settings) (page 2-64) To check your settings, t ouch the [Page La yout] key.
2-64 COPIER Contents INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have diff erent paper automati cally inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insert ion positions can be specified separa tely for each.
2-65 COPIER Contents 4 Select insert settings. (1) Select insert paper settings. (A) The currently selected paper tray for the insert is displayed. (B) The size and type of paper in the currently selected tray is displayed. To change the paper tray for the inserts, touch the "Pape r Tray" key.
2-66 COPIER Contents 6 Touch the [Insertion Settings] key. 7 Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. Specify the page whe re the highl ighted insert will be inserted.
2-67 COPIER Contents 8 Touch the [OK] key. You will return to the base screen of copy mode. To select cover settings, touch the [Front Cover] key or the [Back Cover] key. ☞ INSERTING COVERS IN COPIES (Cover Settings) (page 2-61) To check your settings, t ouch the [Page La yout] key.
2-68 COPIER Contents CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings an d insert settings ca n be combined. This section explains how to check complete d cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 1 Select the special modes.
2-69 COPIER Contents 3 Example: Touch in sert A at page 4 Touch the key of the page that you wish to delete or change. If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the insertion pag e.
2-70 COPIER Contents 5 Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured. See step 7 of " INSERTING INSERT SHEETS IN COPIES (Insert Settings) " (page 2-64) to change the insert settings.
2-71 COPIER Contents ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparen cy film, the sheets may stick together due to static electricity.
2-72 COPIER Contents 4 Select insert settings. (1) Select whether or not the insert p aper will be copied on ([Yes] or [No] ). (2) Touch the [OK] key. You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected.
2-73 COPIER Contents COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two origina l pages onto one sh eet, or 4in1 to copy fo ur original pages onto one sheet.
2-74 COPIER Contents 3 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] ke y. If needed, the images will be ro tated. (2) Select the layout. Select the order in wh ich the originals will be arranged on the copy.
2-75 COPIER Contents COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bo und document. Copies made with this fun ction can be folded at th e centre to create a boo klet. This function is convenie nt for arra nging copie s into an at tractive boo klet or pam phlet.
2-76 COPIER Contents 2 Select book copy settings. (1) Select the binding position ([L eft Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Se tting] key. If a cover will not be added, go to step 4. Cover settings cannot be selecte d if insertion of covers and inserts is disabled in the sys tem settings (administrator).
2-77 COPIER Contents 4 Touch the [OK] key. You will return to the base screen of copy mode. 5 Place the original face down on the document glass. Place the opened front cover an d back cover face down. 6 Press the [START] key to scan the first original.
2-78 COPIER Contents 8 Touch the [R ead-End] key. Copying will beg in. To cancel scanning and copyin g... Press the [STOP] key ( ). • Four original pages will be copied onto eac h sheet of paper. Blank pages wi ll be auto mati cally added at the end if the total number of original page s is not a multiple of four.
2-79 COPIER Contents COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copi ed onto the tabs of tab pap er . Prepare appro priate origina ls for the tab captions. These instructions expl ain the procedure for copying captions when tab p aper is loaded into the bypass tray.
2-80 COPIER Contents Tab copying with a right binding Original s Placing the or iginals Loading tab paper • Document feeder tray Insert the originals so that the side with no tab text enters first. Load the tab paper so that the tab on the first sheet is toward you.
2-81 COPIER Contents 4 Load the tab paper. • When using the bypass tray, place the paper with the print side up. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in " MAKING COPIES USING THE BYPASS TRAY " (page 2-39).
2-82 COPIER Contents COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this functio n allows you to co py the front and re verse sides together onto a single sheet of pap er. This function is convenie nt for makin g copies for identification purposes an d helps sav e paper.
2-83 COPIER Contents 4 Select card shot settings. (1) Enter the original size . With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. Touch the [Y] key and en ter the Y (vertical) dimens ion of the original with the keys.
2-84 COPIER Contents • The original must be placed on the document glass. • Copying is only p ossible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot.
2-85 COPIER Contents PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date , a stamp, the page number , and te xt on copies.
2-86 COPIER Contents GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Modes] key.
2-87 COPIER Contents 4 Select Stamp. For detailed information on e ach of the stamp items, see the following sections: Date: ADDING THE DATE TO COPIES (Date) (page 2-89) Stamp: STAMPING COPIES (Stamp).
2-88 COPIER Contents 7 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [S TART] key.
2-89 COPIER Contents ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, format, and page (first page on ly or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 1 Touch the [Date] key in the st amp selection screen.
2-90 COPIER Contents 4 Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page onl y, or printing on all pages. After touching the [OK] key, continue from step 5 o f " GENE RAL PROCEDURE FOR USING STAMP " (page 2-86) to complete the copy procedure.
2-91 COPIER Contents STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and pages (f irst page only or all pages) can be selected for a stamp.
2-92 COPIER Contents 3 Touch the [Exposure] key and set the density. If you wish to darken, touch the key. If you wish to lighten, touch the key. When you have finished selecting the settings, touch the [OK] key. 4 Touch the [Larger Smaller] key to select the size of the stamp.
2-93 COPIER Contents PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be prin ted on copies. The positio n, format, and page num ber can be selected for page numbering. Printing the page number at th e bottom centre of the paper. 1 Touch the [Page Numbering] key in the stamp selection screen.
2-94 COPIER Contents 3 To configure page number settings, touch the [Page Number] key. If you do not n eed to configure page number settings, go to step 8. 4 Select page number settings. (1) Touch the [Manual] key. (2) Set the first number, the last number, and the "Printing Starts from Page" number.
2-95 COPIER Contents 6 Touch each item that you want counted in the page numbe rs so that a checkmark appears , and then touch the [OK] key. Items with a checkmark will be reflected in th e print image on the right side of the screen.
2-96 COPIER Contents • When Page Numbering is selecte d, copying in group mode is not possib le. The mode automa tically changes to sort mode. • When the page number printi ng position is set to t.
2-97 COPIER Contents PRINTING TEXT ON COPIES (Text) Entered te xt can be prin ted on copies. Up to 30 frequently u sed text strings can b e stored. Example: Printing "April 2010 Plann ing Meeting" in the top left corner of the paper 1 Touch the [Text] key in the st amp selection screen.
2-98 COPIER Contents 4 Select the pages to be printed on and touch the [OK] key. Select printing on the first page onl y, or printing on all pages. After touching the [OK] key, continue from step 5 o f " GENE RAL PROCEDURE FOR USING STAMP " (page 2-86) to complete the copy procedure.
2-99 COPIER Contents Storing, editing, a nd deleting text strings 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-86). 2 Touch the [Store/Delete] key. 3 Store a text string, or edit/delete a stored text string.
2-100 COPIER Contents 4 Touch the [Back] key. You will return to the scre en of step 2. To copy using a stored text stri ng, continue from step 2 of " PRINTING TEXT ON COPIES (Text) " (page 2-97). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.
2-101 COPIER Contents CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the print layout, change the print position, and delete stamp items. 1 Touch the [Layout] key. The [Layout] key can only be touched when stamp items have be en selected.
2-102 COPIER Contents 4 Touch the key of the desired destination position. The touched position key is highlighted an d the print position changes. The keys that show the print positions will a ppear as follows depending on the state of the settings. The above key is the top left ke y.
2-103 COPIER Contents ADDING A WATERMARK TO A COPY (Watermark) When making a copy, speci fic text can be added t o the copy as a watermark. The density, angle, and pages (first page only or all pages) ca n be selected for a water mark. The waterm ark is printed at the centre of the paper.
2-104 COPIER Contents 3 Touch the [Exposure] key and set the density. If you wish to darken, touch the key. If you wish to lighten, touch the key. When you have finished selecting the settings, touch the [OK] key. 4 Touch the keys to set the angle of the watermark.
2-105 COPIER Contents [Image Edit] KEY When the [Image Edit] key is touche d in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen (1) [Photo Repeat] key ☞ R.
2-106 COPIER Contents REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to cre ate repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size.
2-107 COPIER Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the s creens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-105) 3 Select Photo Repeat settings.
2-108 COPIER Contents CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to e nlarge an image of an original and print it as a composite image using multiple sheets of paper. 1 Select the special modes. (1) Touch the [Special Modes] key.
2-109 COPIER Contents 2 * The size that is twice A0 s ize. Set the enlargement size and the original size. (1) Select the size system that you wish to use for multi-page enlargement. Touch the keys to displa y the screen that shows the desired grou p of sizes.
2-110 COPIER Contents 4 Touch the [OK] key. You will return to the special modes screen. To uch the [OK] key to return to the base screen of copy mode. 5 Press the [START] key. Copying will begin. If you have selected sort mode, change origi nals and press the [START] key.
2-111 COPIER Contents REVERSING THE IMAGE (Mirror Image) This featur e is used to make a copy th at is a mirror image of the original. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes.
2-112 COPIER Contents COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place t he image in the centr e of the paper when the original size is smaller than the paper size or when the image is reduce d.
2-113 COPIER Contents • The image can be reduced when using t he centring function, bu t not enlarged. • When the original size or the paper size is displa yed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted.
2-114 COPIER Contents ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sha rpen an image o r make it softer. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass. 2 Select the special modes.
2-115 COPIER Contents CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature pr ints only one set of cop ies, regardles s of how many sets ha ve been specified. After the first set is check ed for errors, the r emaining sets can be printe d. Previously it was necessary to re- scan the original each time change s to settings were requir ed.
2-116 COPIER Contents 4 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-34) Up to 999 copies (sets) can be set. If an incorrect number o f copies is set.
2-117 COPIER Contents 7 Change the settings. (1) Touch the key of the setti ng that you want to change. The setting screen of the touche d key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. • To change the numbe r of sets printed, se t the desired number of copies (sets) with the nume ric keys.
2-118 COPIER Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scan ned original sheets can be c ounted and displayed bef ore copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrenc e of copy mistakes.
2-119 COPIER Contents 4 After scanning is finished, check the number of sheets that were scanned and touch the [OK] key. Copying will beg in. • When job build mode i s used, the number of scanned sheets appears when the [Read-End] key is touched.
2-120 COPIER Contents COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied a t once.
2-121 COPIER Contents 1 Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides that are the same le ngth aligned on the left. ● When "Different Width" is used Place the originals wi th the corners aligne d in the far left corner of the document feeder tray.
2-122 COPIER Contents 4 Press the [START] key. Copying will begin. To cancel scanning and copyin g... Press the [STOP] key ( ). • When [Different Width] is selected, the staple fu nction cannot be u sed.
2-123 COPIER Contents COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
2-124 COPIER Contents The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2-si ded copying can not be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted.
2-125 COPIER Contents This section explains con venient copy functions su ch as interr upting a copy run, chan ging the or der of rese rved copy jobs, and storing copy se ttings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the ma chine is busy with a long copy run or other job, use interrupt copy.
2-126 COPIER Contents • If user auth entication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be adde d to the count of the user that logged in.
2-127 COPIER Contents CHECKING A PREVIEW IMAGE OF A COPY (Preview) You can touch the [Pre view] key so that it is highlighted in t he base screen and then scan the origina l to check a preview image of the copy in the touch pan el before printing the copy.
2-128 COPIER Contents To cancel the operation... Press the [CLEAR ALL] key ( ). System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always select ed (highlighte d). Enable this se tting if you wi sh to check a preview image e ach time yo u make a co py.
2-129 COPIER Contents PREVIEW SCREEN The preview screen is expla ined below. (1) Preview image A preview image of the scanned original is disp layed. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
2-130 COPIER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mod e. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
2-131 COPIER Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs wait ing to be printed and the job currently in p.
2-132 COPIER Contents Job key display Each job key shows the position of the job in the job queue and the current st atus of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
2-133 COPIER Contents CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job sta tus mode to [Job Queue].
2-134 COPIER Contents GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an urge nt copy job, you can give priorit y to the job and have it executed first.
2-135 COPIER Contents CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed informatio n can be displayed on a copy job waiting in the qu eue. 1 Press the [JOB STATUS] key. 2 Checking job details (1) Touch the [Print Job] tab. (2) Change the print job sta tus mode to [Job Queue].
2-136 COPIER Contents STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy se ttings are stored in a job program , the settings can be retrieve d and used for a copy job by mean s of a simple opera tion.
2-137 COPIER Contents STORING (EDITING/DELETING) A JOB PROGRAM The procedures for st oring copy settings in a job pr ogram and deleting a job progr am are explained below. 1 Press the [#/P] key ( ). 2 Touch the [Store/Delete] tab. 3 Touch a numeric key.
2-138 COPIER Contents 4 Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch th e [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
2-139 COPIER Contents APPENDIX Examples of covers and inserts The relations b etween the originals and finish ed copies when covers or inserts ar e inserted are shown on the following pages.
2-140 COPIER Contents Covers (1-sided copying of 1-sided originals) 1-sided copies are ma de of the following 1-sided origin als. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying co.
2-141 COPIER Contents Covers (2-sided copying of 1-sided originals) 2-sided copies are ma de of the following 1-sided origin als. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying co.
2-142 COPIER Contents Covers (1-sided copying of 2-sided originals) 1-sided copies are ma de of the following 2-sided origin als. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies F.
2-143 COPIER Contents Covers (2-sided copying of 2-sided originals) 2-sided copies are ma de of the following 2-sided origin als. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies F.
2-144 COPIER Contents Inserts (copying of 1-sided originals) 1-sided and 2-sided cop ying of the following 1-sided origina l s. The example of adding an insert at the 3rd shee t is shown.
3-1 This chapter provides detailed explanatio ns of the procedures for usin g the printer function. To use the printer fu nction, the printer function must be available. PRINTER FUNCTION OF THE MACH INE . . . . . . . . 3-3 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE .
3-2 PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 4 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) . . . . . . . 3-44 • ADDING INSERTS WHEN P RINTING ON TRANSPARENCY FILM (Transparency Inserts) .
3-3 PRINTER Contents PRINTER FUNCTION OF THE MACHINE To use the machine' s print functi on, th e expansion kit must be installed in the machine in accordance with your environment. Printing will be possible from your computer after you ha ve installed the printer driver.
3-4 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "WordPad", which is a standar d accessory program in Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad.
3-5 PRINTER Contents 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the pa per size is th e same as t he paper size set in the software application.
3-6 PRINTER Contents SELECTING THE PAPER This section explains how to configur e the "Pap er Selection" se tting on the [Paper] ta b of the printer driver properties wind ow. Before printin g, check the paper size s, paper types, an d paper remaining in the ma chine's trays.
3-7 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication func tion is enabled i n the machine's system setti ngs (administrator), you r user information (login name, passwo rd, etc.) must be ente red in the printer drive r properties window before you can print.
3-8 PRINTER Contents 2 Enter your login name and password. (1) Click the [Job Ha ndling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password.
3-9 PRINTER Contents System Settings (A dministrator): Disab ling of Printing by I nvalid User This is used to prohibit printing of pr int jobs by users whose us er info rmation is not stored in the ma chine. When this functio n is enabled, printing is not allowed when user information is not entered or incorrect information is entered.
3-10 PRINTER Contents VIEWING PRINTER DRIVER HELP When selecting settings in the pr inter driver, you can display Help to view explanat ions of the settings. Pop-up help Help can be displayed for a setting by clicking the setting an d pressing the [F1] key.
3-11 PRINTER Contents SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of prin ting can be saved as user se ttings. Saving f requently used settings or co mplex settings under an assigned na me makes it easy to select those set tings the next time you need t o use them.
3-12 PRINTER Contents 3 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved.
3-13 PRINTER Contents USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of st ep 2 above, a nd click the [Delete] butt on. 1 Open the printer driver properties window from the print window of the software application.
3-14 PRINTER Contents CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the print er driver can be chang ed using the procedure belo w. The settings selected using t his procedure are saved an d become th e default se ttings when printing fro m a softwar e applicat ion.
3-15 PRINTER Contents 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help..
3-16 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document from t he standard accessory program "Text Edit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in th e printer driver before selecting the print command.
3-17 PRINTER Contents PRINTING 1 Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print ] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected.
3-18 PRINTER Contents 4 Click the [Print] button. Printing begins..
3-19 PRINTER Contents SELECTING THE PAPER This section explains the [Pape r Feed] settings ("Paper Sou rce" setting in [General] in Mac OS 9) in the print set tings window.
3-20 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enabled in the machine's system settings (administrat or), you must enter your user information (log in name, password, etc.
3-21 PRINTER Contents 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your logi n name in "Login Name" an d your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number".
3-22 PRINTER Contents This section explains freq uently used functions. • SELECTING A PRINT MODE SETTING • TWO-SIDED PRINTING (page 3-24) • FITTING THE PRINT IMAG E TO THE PAPER (page 3-26) • .
3-23 PRINTER Contents (1) Select [Printer Features]. (2) Select [Advanced]. (3) Select the "Print Mode". Macintosh (1) (2) (3).
3-24 PRINTER Contents TWO-SIDED PRINTING The machine can print on both sides of the paper. This func tion is useful for many pu rposes, and is particularly convenient when you want to crea te a simple pamphlet. Two-sided printing also helps conserve pap er.
3-25 PRINTER Contents (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Macintosh (1) (2) • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, sele ct [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
3-26 PRINTER Contents FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed ima ge to match t he size of th e paper load ed in the machine.
3-27 PRINTER Contents PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image an d print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single shee t of paper, and when yo u want to conserve paper.
3-28 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appear s. (4) Select the order of the pages. (1) Select [Layout].
3-29 PRINTER Contents STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple funct ion can be used to stap le output. This function saves considerable time when preparing handout s for a meeting or other stapled mat erials.
3-30 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function or the punc h function. • For the staple fun ction, select the number of staples in the "Staple" menu.
3-31 PRINTER Contents This section explains con venient functio ns for specif ic printing obje ctives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND .
3-32 PRINTER Contents (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in th e "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Macintosh (3) (1) (2) • In Mac OS X v10.
3-33 PRINTER Contents INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the pap er. This is convenient when you wish to staple or punch the output but the binding a rea overlaps the text .
3-34 PRINTER Contents CREATING A LARGE POSTER (Poster Printing) (This function is only ava ilable in Windows.) One page of print dat a can be enlarged and pr inted using multiple sheet s of paper (4 sheets (2 x 2), 9 sh eets (3 x 3) or 16 sheets (4 x 4)).
3-35 PRINTER Contents FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so th at it can be printed corre ctly on paper that ca n only be loaded in one orientation (such as paper with pu nch holes).
3-36 PRINTER Contents ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a selected percentag e. This allows you to enlarge a small image or add margins t o the paper by slightly reducing an image.
3-37 PRINTER Contents ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only ava ilable in Windows.) When lines in sp ec ial applications such as CAD cannot be printed co rrectly, this s etting can b e used to a djust line widths, such as making overall line widths wider.
3-38 PRINTER Contents REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function ca n be used to conveni ently print a design for a woodblock print or other printing medium. (This function can be used when the PS prin ter driver is used.
3-39 PRINTER Contents IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only ava ilable in Windows.) The brightness and contrast can be adjusted in the print settings when pr inting a photo or other image.
3-40 PRINTER Contents PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only ava ilable in Windows.) When printing a colour image, colo ur text and lines that are faint ca n be printed in black. (R aster data such as bitmap images cannot be adjusted.
3-41 PRINTER Contents FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a wa termark. The size, density, and angle of the watermark text can be adjust ed.
3-42 PRINTER Contents PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only ava ilable in Windows.) A bitmap or JPEG image stored on your comp uter can be printed ove r the print data. The size, position, and angle of the image can be a djusted.
3-43 PRINTER Contents CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only ava ilable in Windows.) The print data can be print ed in a previously creat ed overlay.
3-44 PRINTER Contents PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and ba ck cover and specified page s of a document can be printed on paper th at is different from the ot her pages.
3-45 PRINTER Contents (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.8 and 10.6 to 10.6.1.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion setting s. Select the print settin g, paper tray, and paper type for the cover page and last page.
3-46 PRINTER Contents ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this functio n helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film.
3-47 PRINTER Contents PRINTING A CARBON COPY (Carbon Copy) (This function is only ava ilable in Windows.) This function is used to print an ad ditional copy of the print image on pap er that is the same size but from a differen t paper tray.
3-48 PRINTER Contents PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only ava ilable in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Print (P CL6 only) You can print on ea ch sheet of tab paper that you insert in the desired page position.
3-49 PRINTER Contents Tab Paper Print (PCL6 only) Open the data that you wish to print on the ta b paper and then select th e settings. (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings.
3-50 PRINTER Contents Tab Paper Settings When you have finished pr eparing th e data to be printed on the tabs in the softwar e application , select the following settings: (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings.
3-51 PRINTER Contents TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only ava ilable in Windows.) You can have spec ific pages printed on the fr ont side of the paper.
3-52 PRINTER Contents FOLDING PRINTED PAPER IN HALF (Fold) When a saddle stitch finis her is installed, the fold function ca n be used to fold print ed output in half. You can select whether the paper is fo lded with the print ed side on the inside or the outside.
3-53 PRINTER Contents CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machin es are req uired to use t his function. Tandem Print allows you to divide a large print job between two machines co nnected to your network.
3-54 PRINTER Contents SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printe d from the operation pan el when needed.
3-55 PRINTER Contents (1) Click the [Job Handling] tab. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Settings". To enter a password (5 to 8 digit number), click the [Password] checkbox .
3-56 PRINTER Contents (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Settin gs ". To simplify operation the next time the same password is set, click the (lock) button after enterin g the password (5 to 8 digit number).
3-57 PRINTER Contents When you do not have the printer driver installed on your computer, or when the software ap plication used to open a file that you wish to print is not available, you can print directly to the machine withou t using the printer driver.
3-58 PRINTER Contents DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the mach ine's Web pages, you can specify and pr int a file on the FTP server from the operation pan el of the machine. This save s you the trouble of downloading the file and printing it f rom a computer.
3-59 PRINTER Contents DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation pa nel of the machine without using the printer dr iver.
3-60 PRINTER Contents 2 Access the USB memory device. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Ex Data Access] tab. (3) Touch the [USB Memory] key. System Settings(Administrator) : Disab ling of USB Memory Direct Print This setting is used to disable printing of files in a USB memory.
3-61 PRINTER Contents DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine 's operation panel to select an d print a file on a server or in a shared folde r of an individual's computer on the same network as the machine . 5 Remove the USB memory device from the machine.
3-62 PRINTER Contents 2 Access the network folder. (1) Touch the key of the workgroup that y ou wish to access. (2) Touch the key of the server o r computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server administrator and enter the appropriate user name and password.
3-63 PRINTER Contents 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon i s displayed to the left of keys of fold ers in the network folder. To display the files and folders in a folder , touch the key of the folder.
3-64 PRINTER Contents DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machine t o enable direct printing fro m a computer without using the printer driver. For the procedure for accessing t he Web pages, see the Start Gu ide.
3-65 PRINTER Contents E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachment s without using the printer drive r. • Configuring settin gs To use E-m ail Print, you m ust first conf igure an e-m ail account in the machine.
3-66 PRINTER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mod e. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
3-67 PRINTER Contents SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs wait ing to be printed and the job curre.
3-68 PRINTER Contents Job key display Each job key shows the position of the job in the job queue and the current st atus of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
3-69 PRINTER Contents PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring t he en try of a passwor d to print or edit th e file. To directly p rint an encrypted PDF file on an FTP server or in a USB memory de vice, etc.
3-70 PRINTER Contents GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the ot her jobs.
3-71 PRINTER Contents CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Spool] or [Job Queue].
3-72 PRINTER Contents CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine r an out of paper, or if the size of paper specified in t he printer driver is n ot loaded in the machine, a message will appear in the touch panel.
3-73 PRINTER Contents PRINTER DRIVER SPECIFICATION LIST Available functions and outp ut results may vary de pen ding on the type of printer driver being used.
3-74 PRINTER Contents *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Only Mac OS X v10. 4.11 and v10.5 to 10.5. 8 and 10.6 to 10.6.1 can be used.
3-75 PRINTER Contents PRINTER SPECIFICATIONS *1 When the PS3 expansion kit is insta lled and the machine is used as a Post Script printer. *2 Barcode font kit is required. *3 When the XPS expa nsion kit is installed. *4 Required when there is insufficient memory to handle ce rtain print data.
4-1 This chapter provides det ailed explanations of the procedures for using the fa x function. To use the fax fu nction, the fax f unction must be availa ble. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FA X . . . . . . . . . . . . . . . . . .
4-2 FACSIMILE FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-60 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-6 1 • RECEIVING A FAX MA NUALLY . . . . . . . . . . . 4-62 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Recei ved Data Print) .
4-3 FACSIMILE USING AN EXT ENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-125 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Re ception) . . . . . . . . . . . . . . . . . . . .
4-4 FACSIMILE Contents This section prov ides information th at you should know before using the machin e as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, t he telephone line must be connected and t he type of line set.
4-5 FACSIMILE Contents SETTING THE TELEPHONE LINE TYPE The machine 's dial mode setting mu st be set to the type o f telephone lin e you are using. If the setting is not correct, dialling will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator).
4-6 FACSIMILE Contents CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in the mach ine. The date and time are set in the syst em settings of the machine. When the [SYSTEM SE TTINGS] key is pressed, the system settings menu screen appears on the t ouch panel.
4-7 FACSIMILE Contents BASE SCREEN OF FAX MODE To use the fax funct ion, select settings and operations in the base scr een of fax mode. To di splay the base screen of fa x mode, touch the [IMAGE SEND] key and then touch the [Fax] tab .
4-8 FACSIMILE Contents BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) Mode select keys Use these keys to switch between copy, image sen d, and document filing modes. To switch to fax mode, t ouch the [IMAGE SEND] key.
4-9 FACSIMILE Contents (15) / / key When "Hol d Setting for Re ceived Data Print" or "Received Data Image Check Setting" is enable d in the system settings (administrator), this will appear when a fax is received.
4-10 FACSIMILE Contents [R] key When the machine is connected to a PB X, the "PBX Setting" can be enabled to au tomatically connect to the outside line each time you dial normally. When the PBX setting is enabled, the [R] key appears in th e base screen.
4-11 FACSIMILE Contents ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored de stinations. (1) This shows the destinati o n that has b een selected. (2) Number of displayed items selector key Touch to change the number of destin ations (one-touch keys) displayed in the address book screen.
4-12 FACSIMILE Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the address book scr een, or change t he displayed index tabs from the alph abetical tabs to the custom tabs .
4-13 FACSIMILE Contents Index display Indexes make it easy to search for a destinat ion (one-touch key). The destin ations are displayed separate ly using alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
4-14 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original. Place the original in the docume nt feeder tray of the automatic document feeder, or on the do cument glass.
4-15 FACSIMILE Contents Select image settings. Select settings for the origina l to be faxed. • [Original] key: Use this ke y to select the original size, the original send size, and 2-sided original scanning.
4-16 FACSIMILE Contents Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follo w these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [START] key.
4-17 FACSIMILE Contents This section explains how t o enter destination f ax numbers. Destination fax numbers can be entered using the numeri c keys, or by retrieving a previously stored fax number using the address book or a search num ber.
4-18 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys. A destination fax numb er is retrieved by simply t ouching the one-touch key of that destinat ion. This is called "one-touch dialling".
4-19 FACSIMILE Contents RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one- touch key of that destination. 1 Touch the [Addr ess Book] key. 2 Select the destination. (1) Touch the index tab where the destination is stored.
4-20 FACSIMILE Contents CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, you can di splay and check the destinations. You can also delete a destination (c ancel selection of t he destination). 1 Touch the [Address Review] key.
4-21 FACSIMILE Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address book can be r etrieved using the key. This can be done in the base screen of any of the modes or in the address book scre en. 1 Touch the key.
4-22 FACSIMILE Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, yo u can lo ok up a destinatio n fax number in a global address boo k. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen.
4-23 FACSIMILE Contents Storing a destination from a globa l address book in the machine's address book A destination fro m a global address book can be st ored in the machine's address book as a on e-touch key.
4-24 FACSIMILE Contents USING THE RESEND FUNCTION The destina tions of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. O ne of these can be selected t o resend to that destination. 1 Touch the [Resend] key. 2 Touch the key of the fax destination that you wish to redial.
4-25 FACSIMILE Contents CHAIN DIALLING Number sequences ente red with the numeric keys a nd/or one-touch ke ys can be linked to gether with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an intern ational number) when the country c ode and/or area code are stored separate ly in one-touch ke ys.
4-26 FACSIMILE Contents This section explains the basic pr ocedures for sending a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax from the machine are explained below. Select the method th at best suits your needs. To fax a large number of sheet originals, use the automatic document feeder.
4-27 FACSIMILE Contents • If memory becomes full while the first origi nal page is being scanned, transmission will stop. • In the following situation s, the transmission wil l be automatical ly reserved (memory transmission) - When the line is busy or a communication error occurs and automatic resending is enabled.
4-28 FACSIMILE Contents To fax thick originals or pag es of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-36 ) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
4-29 FACSIMILE Contents PLACEMENT ORIENTATION OF THE ORIGINAL When an 8-1/2" x 11" (A4) origin al is placed in vertical orient ation ( ), the image is automatically rotated 90 d egrees and transm itted in horizontal or ientation ( ) (Rotation Se nding).
4-30 FACSIMILE Contents TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. *A long original can be transmitted. THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detect ed and displayed in "Scan" in the base screen.
4-31 FACSIMILE Contents WHEN THE LINE IS BUSY If the line is busy when you send a fax, trans mission will be re-attempted automatically af ter a preset interval. This function only opera tes in memory transmission mode. I n direct transmission mode or man ual transmission mode, the transmission will be cancelled.
4-32 FACSIMILE Contents FAX DESTINATION CONFIRMATION MODE The fax destination conf irmation mode displays a destinat ion confirmation message when a fax tr ansmission is performed to prevent accidental transmission to the wrong dest i nation. This function is enable d in the system settings (administrator).
4-33 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the a utomatic document feeder to send a fax. 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-34 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-35 FACSIMILE Contents • The following functions cannot be used with direct transmission : Program, Timer Transmission, 2in1, Card Sh ot, Job Build, Origi nal Count, File, Quick File, Memory Box, 2.
4-36 FACSIMILE Contents USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original that cannot be fed through the automatic docume nt feeder, open the au tomatic document feede r and place the origina l on the document gl ass.
4-37 FACSIMILE Contents 3 Press the [START] key. Scanning begins. 4 If you have another page to scan, chang e pages and then press the [START] key. Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmissio n is reserved.
4-38 FACSIMILE Contents USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dire ct transmission mode, only one page can be transmitted. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
4-39 FACSIMILE Contents 3 Touch the [Dir ect TX] key. 4 Press the [START] key. Transmission begins. To cancel transmiss ion... While "Dialling. Press [ ] to cancel" appe ars in the display, press the [STOP] key ( ).
4-40 FACSIMILE Contents TRANSMISSION USING THE SPEAKER When the spea ker is used to dial, the fax is sent aft er the numb er is dialled and the connection is establishe d. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak.
4-41 FACSIMILE Contents SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenie nt when you need to sen d the same fax to multip le destinatio ns, such as sending a r eport to branch office s in different re gions.
4-42 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) R epeat step (2) until all des tinations are selected. • In addition to specification by one-t ouch key, a destination can also be sp ecified using a se arch number.
4-43 FACSIMILE Contents 4 Check the destinations and then touch the [OK] key. To cancel a specifi ed destination... Touch the key of the destination that you wi sh to canc el. A message wil l appear to confirm the deleti on. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 4-20) 5 Press the [START] key.
4-44 FACSIMILE Contents Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast tran smission can be checked in the job status scr een. If transmission to any of th e destinations failed, rese nd the fax to those destin ations.
4-45 FACSIMILE Contents 4 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. • The procedure after the [Retry] key is touched varies de pending on whether or not th e documen t filing function was used.
4-46 FACSIMILE Contents SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machin e as a fax. Faxes are sent usin g the PC-Fax function in the same way as document s are printed.
4-47 FACSIMILE Contents IMAGE SETTINGS Settings for scanning the ori ginal are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
4-48 FACSIMILE Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document.
4-49 FACSIMILE Contents SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically detected and displayed in the base screen. The size of the place d original is indicated as th e scan size, and the size to be transmitted is indica ted as the send size.
4-50 FACSIMILE Contents Specifying the original scan size (S pecify using a standard size.) If the original is a non-st andard size or you wish to change t he scan siz e, touch th e [Original] k ey to specify the origina l size manually. Place the origin al in the document feeder tr ay or on the document glass and fo llow the steps below.
4-51 FACSIMILE Contents 4 Touch the [OK] key. When [Long Size] is selected, the 2-sid ed scanning setting and send size cannot be changed. Auto B5 Scan Size Send Size 100% Fax/Original OK 2-Sided Book.
4-52 FACSIMILE Contents Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcard or card, follow these steps to specify th e original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be fr om 25 mm to 297 mm (1" to 11-5/8").
4-53 FACSIMILE Contents 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
4-54 FACSIMILE Contents Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
4-55 FACSIMILE Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction . (2) Touch the [OK] key.
4-56 FACSIMILE Contents CHANGING THE EXPOSURE The exposure can be cha nged to match the da rkness of the original . Refer the following ta bles to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the expo su re for light and dark pa rts of the original.
4-57 FACSIMILE Contents CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the or iginal, such as text or phot o, the size of the text, a nd the darkness of the image. Refer the following ta bles to select appropriate settings.
4-58 FACSIMILE Contents CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Pr eview] key before s canning the origin al, you can check the sca nned image in the to uch panel befo re sending the image. * The factory default sett ing is disabled.
4-59 FACSIMILE Contents PREVIEW CHECK SCREEN This section explains the preview che ck screen. (1) Preview image A preview of the sca nned original ap pears. If the image is cut off, use the scroll bars at the right and bottom o f the sc reen to sc roll t he image.
4-60 FACSIMILE Contents This section explains the basic pr ocedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen.
4-61 FACSIMILE Contents RECEIVING A FAX When a fax is transmitted to the machin e, the machine automatically receives and pr ints the fax. 1 The machine rings and fax reception begins automatically.
4-62 FACSIMILE Contents RECEIVING A FAX MANUALLY A fax can be received manually using the t ouch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch th e [Fax Manual Reception] key that appea rs.
4-63 FACSIMILE Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Prin t" can be enabled in the system setti ngs (administrator) to have faxes received to memory without being print ed.
4-64 FACSIMILE Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled * in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this func tion is enabled, follow the ste ps below to print a received imag e.
4-65 FACSIMILE Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
4-66 FACSIMILE Contents FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner , received faxes can be forwarde d to another previously pr ogrammed f ax machine.
4-67 FACSIMILE Contents FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have receive d faxes automa tically forwarded to an e-ma il address, file server address, deskto p address, or network folder address. This function ca n be used to forward received faxes to a specified a ddress without printing th em.
4-68 FACSIMILE Contents 1 Enabling the inbound routing function. (1) In the Web page menu, click [Application Settings], [Inbound Routing Settings], and then [Administration Settings]. (2) S elect [Enable] in "Inbound Routin g" and click the [Submit] button.
4-69 FACSIMILE Contents 3 Store a forwarding table. Follow the steps below to store a forwarding tabl e that combines a specified sender and forwarding address. (1) C lick [Inbound Routing Settings] in t he Web page menu and click the [Add] button. (2) Enter a "Table Name".
4-70 FACSIMILE Contents 4 Specifying forwarding tables to be used. To use the inbound routing function, ena ble the forwarding tables that you wish to use from among the stored tables. (1) C lick [Inbound Routing Settings] in t he Web page menu. (2) S elect [Always Forward] or [Forward on Selected Day & Time] from the forwarding table.
4-71 FACSIMILE Contents This section explains special modes t hat can be used for fax transmissio n. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of two screens.
4-72 FACSIMILE Contents (14) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-97) (15) [Own Name Select] key ☞ TEMPORARILY CHANGING TH.
4-73 FACSIMILE Contents STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored togethe r. When transmission settings ar e stored in a program, the settings can be retr ieved and used for a fax job by means of a simple operati on.
4-74 FACSIMILE Contents 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key .
4-75 FACSIMILE Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sh adows on images produ ced when scanning thick or iginals or books. (This function erases the parts of th e image w here shado ws tend to form.
4-76 FACSIMILE Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase mo des. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
4-77 FACSIMILE Contents TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and ri ght sides of an origina l can be transmitted as tw o separate p ages. This function is use ful when you wish to fax the left and righ t pages of a book or other bound docum ent as separate pages.
4-78 FACSIMILE Contents 3 Select Dual Page Scan. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-71) (2) Touch the [Dual Page Scan] key so that it is highlighted. (3) Touch the [OK] key. 4 Press the [START] key. Scanning begins. When scanning finishes, place the next origin al and press the [START] key.
4-79 FACSIMILE Contents SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmissio n take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broadca st transmissions and other transmissions at night o r other times when phon e rates are low.
4-80 FACSIMILE Contents 4 Set the time with the keys. (1) S pecify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) S pecify the time (hour, minute) Select the time in 24-hour format.
4-81 FACSIMILE Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single pag e. This function is convenient when you have a large number of origin al pages and wish to reduce the number of pages sen t. 1 Place the original.
4-82 FACSIMILE Contents 3 Select 2in1. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-71) (2) Touch the [2in1] key so that it is highlighted. (3) Touch the [OK] key. 4 Touch the [Original] key. 5 Specify the orientation in which the original is placed.
4-83 FACSIMILE Contents • Transmission is not possible at a si ze smaller than the original size. • This function cannot be used in di rect transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than A4 (8 -1/2" x 11") or B5 or A5 (5-1/2" x 8-1/2") size.
4-84 FACSIMILE Contents SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the front and revers e sides of a card as a s ingle page, without the need to send each side separately. When using card shot, the original must be scanned on the docu ment glass.
4-85 FACSIMILE Contents 4 Specify the original size. (1) Enter the original size. • Touch the [X] key and ente r the horizontal dime nsion (X) of the original with the keys. • Touch the [Y] key and ente r the vertical dimension (Y) of the original with the keys.
4-86 FACSIMILE Contents 7 Touch the [R ead-End] key. If you will continue by scanning the front of the card, you can touch the [Confi gure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotat ion Sending Setting" canno t be selected.
4-87 FACSIMILE Contents SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal cons isting of nume rous page s into sets, sc an each set u sing the au tomatic document feeder , and transmit the pages in a single transmission .
4-88 FACSIMILE Contents 4 Press the [START] key to scan the first set. To cancel scanning... Press the [STOP] key ( ). 5 Insert the next set of originals and press the [ START] key. Repeat this step until all original s have been scanned. To cancel scanning.
4-89 FACSIMILE Contents TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and tran smit originals of differen t sizes at the same time; for ex ample, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals.
4-90 FACSIMILE Contents 4 Press the [START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ). • Once mixed size originals has been selected, an original scan size cannot be specified.
4-91 FACSIMILE Contents FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
4-92 FACSIMILE Contents 4 Press the [START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ). When this function is selected, au tomatic 2-sided scanning is not possible. To cancel slow scan mode.
4-93 FACSIMILE Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanne d original sheets can be counted an d displayed before transmission . Checking the number of scanned original sheets befo re transmissi on helps prevent tra nsmission mistakes.
4-94 FACSIMILE Contents 5 When scanning ends, check the number of original sheets sc anned and touch the [OK] key. Transmission will begin. • When Job Build mode is u sed, the confirmation message wi ll appear after the [Rea d-End] key is touched.
4-95 FACSIMILE Contents STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each or iginal that is scanned using th e automatic document feeder, allowing you to verify that al l originals were correctly sca nned. To use this func tion, the optional stamp unit must be installe d.
4-96 FACSIMILE Contents 4 Press the [START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the fr ont of each origin al is stamped twice.
4-97 FACSIMILE Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction repor t is automatically printed out to alert you when a tr ansmission fails or when a broad cast transmission is performed.
4-98 FACSIMILE Contents 5 Press the [START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
4-99 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, sender name, sender fa x number, number of pages) is automatically ad ded to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of transmission.
4-100 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information printed on a tran smitted fax from a list of stor ed senders. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-101 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception".
4-102 FACSIMILE Contents 3 Press the [START] key. Your machine will call the other ma chine and initiate reception of the fax. • Polling reception can be used in combinati on with the time r func tion to poll at any speci fied time, such as at nigh t or when you are not present (Only one timer polling rece ption can be set.
4-103 FACSIMILE Contents INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service . • Make sure that an original is not placed in t he machine when using the polling reception function.
4-104 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box.
4-105 FACSIMILE Contents SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
4-106 FACSIMILE Contents 6 Select image settings and special modes. • A program, timer setting, trans action report, polling, verif. stam p and filing cannot be selected. • To return to the screen of step 4, touch the [Memory Box List] key. 7 Press the [START] key.
4-107 FACSIMILE Contents CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-108 FACSIMILE Contents DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
4-109 FACSIMILE Contents This section explains how to pe rform F-code communication ope rations. F-code communication is possible with machines of other manuf acturers that also support F-code communication.
4-110 FACSIMILE Contents CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code commu nication function can be used, special memory boxes must be create d using "F-Code Memory Box" in the system settings.
4-111 FACSIMILE Contents CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confident ial) in the receiving machine (your machine or the othe r machine), the sender can direct the tr ansmission specifically to the user of the box.
4-112 FACSIMILE Contents F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
4-113 FACSIMILE Contents CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is r eceived to the memory b ox specified by the F- code. To check received faxes, enter the print passcode.
4-114 FACSIMILE Contents 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen.
4-115 FACSIMILE Contents POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the othe r machine.
4-116 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-117 FACSIMILE Contents POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from anot her machine, this function sends a fa x stored in an F-code memory box (polling me mory) in your machine to th at machine.
4-118 FACSIMILE Contents 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted.
4-119 FACSIMILE Contents 7 Press the [START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
4-120 FACSIMILE Contents CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes.
4-121 FACSIMILE Contents DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is b eing transmitted.
4-122 FACSIMILE Contents RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-code r elay broadcast memo ry box in another mach ine and have that mach ine relay the fax to multiple end receiving machines.
4-123 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-124 FACSIMILE Contents RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request tran smission, the fax is received to an F-code r elay broadcast memory box in your machine. Your ma chine then relays the fax to each of the end re ceiving machines programmed in the memory box.
4-125 FACSIMILE Contents This section explains how to use an extension phone to ma ke voice calls and receive a fax after talking with the ot her party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to the machine.
4-126 FACSIMILE Contents RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception aft er answering a call and speaking on the exte nsion phone. If you are on a pulse-dial (r otary) line, set the extension phone to issue tone signals.
4-127 FACSIMILE Contents This section explains how to check the st atus of reserved tr ansmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mod e.
4-128 FACSIMILE Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two scr eens: the job que ue screen, which shows re served jobs and the job currently in progress, and th e completed jobs screen. To swit ch between the two screens, touch the job status screen selector key ((2) below).
4-129 FACSIMILE Contents Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being tr ansmitted is finished, each job moves up one position in the job queue.
4-130 FACSIMILE Contents • Completed job Message Status "Send OK" Transmission co mpleted. "In Memory" Re ception completed but the fax has not been printe d. "Received" Printed received fax data. "Forward OK" The recei ved fax has been forwarded.
4-131 FACSIMILE Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmi ssion job is completed, it moves to the co mpleted jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and fo r warding jobs are handled in th e job status screen as explained below.
4-132 FACSIMILE Contents CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed content s of a broadcast transmission or serial po lling job can be disp layed. Select (touch) the key of the jo b that you wish to check and touch the [Detail] k e y.
4-133 FACSIMILE Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, t he destinations fo r which transmission failed, and other detailed infor mation on completed br oadcast t ransmission job s, received f ax forwar di ng jobs, serial polling jobs, and job s that used document filing.
4-134 FACSIMILE Contents CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progress or a r eserved fax job. 1 Press the [JOB STATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancelle d.
4-135 FACSIMILE Contents GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the jobs are norma lly transmitted in th e order they were rese rved. If you need to give prior ity to a job and send it ahead of the other jobs, follow the steps below.
4-136 FACSIMILE Contents CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sendin g activity (date, name of ot her party, time requ ired, result, etc.
4-137 FACSIMILE Contents INFORMATION APPEARING IN THE RESULT COLUMN Error types and o ther information are p rinted in the result column of transaction and activity reports. When a transaction report or activity repo rt is printed, check the result of the transaction in the result column and take action as needed.
4-138 FACSIMILE Contents FACSIMILE SPECIFICATIONS *1 Transmission speed is for an A4 or 8-1/ 2" x 11" document with approximat ely 700 characters at standard re solution (8 x 3.85 lines/mm) sent in high speed mo de (33.6 kbps (JBIG) or 14.4 kbps).
5-1 This chapter provide s detailed explanat ions of the procedure s for using the sca nner function and the Internet fax function. To use the ne twork scanner function, the n etwork scanner function must be available. To use the Int ernet fax function, the in ternet fax function must be available.
5-2 SCANNER/INTERNET FAX SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-71 STORING SCAN OPERATIONS ( Programs) . . . . 5-73 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . .
5-3 SCANNER/INTERNET FAX Contents This section prov ides information th at you should know before using the machin e as a network sca nner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an original, create an image file, and send t he file over a network to a compute r, FTP server, or other destina tion.
5-4 SCANNER/INTERNET FAX Contents ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-35) USB Memory Scan The scanned file is sent to and st ored in a USB memory device connected to the machine. To use the Internet fax function, the Internet fax expansion kit must be installed.
5-5 SCANNER/INTERNET FAX Contents PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indicator on the right side of the operatio n panel is lit.
5-6 SCANNER/INTERNET FAX Contents SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Inte rnet fax mode, the basic netwo rk scan ner setting s, server se t tings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages.
5-7 SCANNER/INTERNET FAX Contents STORING A DESTINATION FOR SCAN TO DESKTOP To store yo ur computer in the mach ine as a de stination fo r Scan to Des ktop, Networ k Scanner T ool must be in stalled from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine.
5-8 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine suppor ts Direct SMTP, which lets you directly send Inte rnet faxes within your compa ny without using a mail server.
5-9 SCANNER/INTERNET FAX Contents BASE SCREEN Scan mode, USB memory mode , Internet fax mode, and PC scan mode are used by selecting operation s and settings in the base screens of those modes. To display the base screen of a mode, to uch the [IMAGE SEND] key in the touch panel and the n touch the tab of the mode tha t you wish to use.
5-10 SCANNER/INTERNET FAX Contents (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) (8) [Preview] key Touch to check the image that will be sent in th e touch panel before transmission.
5-11 SCANNER/INTERNET FAX Contents Customizing displayed keys Special mode keys and other keys can be displayed in the ba se screen . Set these keys to functi ons that you frequent ly use to access the functions wit h a single touch. The customiz ed ke ys are configured using "Customize Key Setting" in the Web pages.
5-12 SCANNER/INTERNET FAX Contents ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector key Touch this key to change th e number of destinations (one-touch keys) displayed in the address book screen .
5-13 SCANNER/INTERNET FAX Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmission mod e in the address book screen , or change the di splayed index tabs from the alph abetical tabs to the custom tabs .
5-14 SCANNER/INTERNET FAX Contents Index display Indexes make it easy to search for a destinat ion (one-touch key). The destin ations are displayed separate ly using alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
5-15 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This section explains the basic pr ocedure for scanning an d transmission. Select sett ings in the order shown below to ensure smooth transmission. For the detailed proc edures for selecting the settin gs, see the explanation of each se tting in this chapter.
5-16 SCANNER/INTERNET FAX Contents Special mode settings Special modes can be selected. ☞ SPECIAL MODES (page 5-71) Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follo w these steps to start scanning and transmission: (1) Press the [START] key.
5-17 SCANNER/INTERNET FAX Contents ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The foll owing origin al sizes can be transmitted * A long original can be transmitted. (Wh en only scan destinations are se lected for scan transmission or metad ata transmission, scanning will take place in Mono2 at a resolution of 300X300d pi or less.
5-18 SCANNER/INTERNET FAX Contents This section explains how to specify destination addresses, inc luding select ing an addr ess from the address bo ok and retrieving an addr ess by entering a se arch number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys.
5-19 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION A destination is retrieved by selecting its one-t ouch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desired destination.
5-20 SCANNER/INTERNET FAX Contents CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destina tions have been selected, you can display and check the destinations. You can also delete a destination fr om the list (cancel selection of the dest ination).
5-21 SCANNER/INTERNET FAX Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address book can be r etrieved using the key. This can be done in the base screen of any of the modes or in the address book scre en. 1 Touch the key.
5-22 SCANNER/INTERNET FAX Contents ENTERING AN ADDRESS MANUALLY Scan to E-mail, Intern et fax, Network Folder and data entry mode addresses can b e manually entered. 1 Display the address input screen. (1) Touch the [Address Book] key in the base screen.
5-23 SCANNER/INTERNET FAX Contents SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to th e same net work as the machine can be directly specifie d. Select [Network Folder] in step 2 on the previous page and follow th e steps below.
5-24 SCANNER/INTERNET FAX Contents 2 Access the network folder. (1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server administrator and enter the appropriate user name and password.
5-25 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pag es, you can look up an address in a global address book an d retrieve the addre ss for Scan to E-mail or Internet fax tr ansmission (excluding Direct SMTP addre sses).
5-26 SCANNER/INTERNET FAX Contents Storing a destination from a globa l address book in the machine's address book A destination ad dress obtained from a global address book can be sto red as a destination (one-touch key) in the address book of th e machine.
5-27 SCANNER/INTERNET FAX Contents USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Sc a n to E-mail, Internet fax ( including Direct SMTP addresses) and/or fax are stored. O ne of thes e can be se lected to re send to that destination.
5-28 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN SCAN MODE This section explains the basic proce dure for tran smission in sc an mode ( Scan to E-ma il, Scan to FT P, Scan to Desktop, and Scan to Network Fo lder).
5-29 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicate s the type of destination stored in the key. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop (3) Touch the [To] key.
5-30 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. To enable the original to be scanned in the correct orientation (the orientation of the top edge of the origin al that is shown at the top of the display), specif y the orientation i n which the original was placed in step 1.
5-31 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document feeder and remove the o riginal. • If no action is taken fo r one minute after the confirma tio n screen appears, scanning automatically ends and the transmission is reserved.
5-32 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and bo dy text can be ch anged when per forming a scan transmission. Preset items ca n be selected or te xt can be directly enter ed.
5-33 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9.
5-34 SCANNER/INTERNET FAX Contents 7 To change the body text, touch the [Body Text] key. 8 Enter the body text and touch the [OK] key. • To select a pre-se t text prev iously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the body text, touch the [Edit] ke y.
5-35 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to send a scanned image to a commercially availab le USB memory device that has been connected to the machine. This stor es the file in the USB device. • Use a FAT32 USB memory with a ca pacity of no more than 32 GB.
5-36 SCANNER/INTERNET FAX Contents 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab d oes not appear, touch the tab to move the screen. (2) Touch the [Original] key. • When scanning to USB memo ry, there is no need to specify the destinati on.
5-37 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If the original is plac ed on the document glass, the [Rea d-End] key appears in the touch panel. If th e original is only one page, go to step 7. To scan more pages, go to the next step.
5-38 SCANNER/INTERNET FAX Contents 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el.
5-39 SCANNER/INTERNET FAX Contents SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED. When sending a f ile to USB memory, a fo lder can be specifi ed in USB memory. A new folder can also be created in USB memory. If a folder is not specified, the file will be stored on the first le vel of the USB memory.
5-40 SCANNER/INTERNET FAX Contents ENTERING A FILE NAME The file name can be di rectly entered when pe rforming a scan transmission. Touch the [File Name] key. A te xt entry screen will appear. Ente r the file name and touc h th e [OK] key. The entered file name will appear in (A).
5-41 SCANNER/INTERNET FAX Contents SENDING A FAX IN INTERNET FAX MODE The basic procedur e for sending a fax in Internet fa x mode is explained below. This procedure can also be used to perform direct tr ansmission by Direct SMTP.
5-42 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the key of the desired destination. The icon app ears in one-touch keys in which Inte rnet fax addresses are stored. (3) Touch the [To] key.
5-43 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If the original is placed on the docu ment glass, the [Read-En d] key appears in the touch panel. If the original is only o ne pag e, go to step 7. To scan more pages, g o to the next step.
5-44 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text ca n be changed when perform ing an Internet fax transmissio n. Preset items can be selected or te xt can be directly enter ed. • If the subject and file name are no t changed, the settin gs in the Web page are used.
5-45 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. The file name is entered in th e same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key.
5-46 SCANNER/INTERNET FAX Contents 7 Touch the [OK] key. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered.
5-47 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scan ned image can be sent to multiple scan mode s, Internet fax mo de, and fax mode desti nations in a single operation. Up to 500 dest inations can be selected in one broadcast operation.
5-48 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destina tion is specif ied. (4) R epeat steps (2) and (3) until all destinations are selected.
5-49 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
5-50 SCANNER/INTERNET FAX Contents BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission inclu des both scan mode and In ter net Fax mode dest inations, the Inte rnet Fax mode settings (origi nal orientation and other var ious settings) are given priority .
5-51 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
5-52 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via th e machine as an Int ernet fax (PC-I-Fax funct ion). Internet faxes are sent us ing the PC-I-Fax function in t he same way as documents are print ed.
5-53 SCANNER/INTERNET FAX Contents IMAGE SETTINGS Settings for scanning the ori ginal are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
5-54 SCANNER/INTERNET FAX Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automati c document feeder can be used to automatically scan both sides of an orig inal. 1 Select the mode and display the image settings screen.
5-55 SCANNER/INTERNET FAX Contents SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically detected and displayed in the base screen. The size of the place d original is indicated as th e scan size, and the size to be transmitted is indica ted as the send size.
5-56 SCANNER/INTERNET FAX Contents Specifying the original scan size (S pecify using a standard size.) If the original is a non-st andard size or you wish to change t he scan siz e, touch th e [Original] k ey to specify the origina l size manually.
5-57 SCANNER/INTERNET FAX Contents Specifying the original scan size (by numerical values) When scanning a non-sta ndard size original such as a card, fo llow these steps to specify the orig inal size. The width can be from 25 m m to 432 mm (1" to 17" ), and the height can be from 25 mm to 297 m m (1" to 11- 5/8").
5-58 SCANNER/INTERNET FAX Contents 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer than 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
5-59 SCANNER/INTERNET FAX Contents Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
5-60 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending an image with a changed ratio, a su itable image ma y not be transmitted.
5-61 SCANNER/INTERNET FAX Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be set appropria tely for the original to enab le optimum scanning.
5-62 SCANNER/INTERNET FAX Contents 3 Scan mode, USB memory mode, Data entry mode Internet fax mode Select the exposure and original image type. (1) S elect the original im age type. Touch the original image type key that matches the original image type.
5-63 SCANNER/INTERNET FAX Contents CHANGING THE RESOLUTION The resolution se tting can be selected. 1 Select the mode and display the image settings screen.
5-64 SCANNER/INTERNET FAX Contents How to select the resolution For normal text origin als, 200X200dpi (200X100d pi in Internet fax mode) pr oduces an image that is sufficiently legible . For photos and illustrations, a high re solution setting (600X60 0dpi, etc.
5-65 SCANNER/INTERNET FAX Contents 3 Set the format. ● Scanning in Mono2 (1) S elect the file type. To send a file using Encryp t PDF, touch the [Encry. ] checkbox to select it ( ). (2) S elect the compression mode . ● Scanning in colour/greyscale (1) Touch the indicated key to select [ Colour/Grey] mode.
5-66 SCANNER/INTERNET FAX Contents 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) S et the number of pages per file with th e keys.
5-67 SCANNER/INTERNET FAX Contents Changing the format (Internet fax mode) The file format for sending an Inte rnet fax is normally set to [T IFF-F]. If the de stination Inter net fax machine does no t support full mode (it only supports sim ple mode), fo llow the step s below to se lect [TIFF-S].
5-68 SCANNER/INTERNET FAX Contents CHANGING THE COLOUR MODE This procedure is used to chan ge the colour mode used to scan the or iginal when the [START] key is pressed.
5-69 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Pr eview] key before s canning the origin al, you can check the sca nned image in the to uch panel befo re sending the image. * The factory default sett ing is disabled.
5-70 SCANNER/INTERNET FAX Contents PREVIEW CHECK SCREEN This section explains the preview che ck screen. (1) Preview image A preview of the sca nned original ap pears. If the image is cut off, use the scroll bars at the right and bottom o f the sc reen to sc roll t he image.
5-71 SCANNER/INTERNET FAX Contents This section explains special modes t hat can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of two screens.
5-72 SCANNER/INTERNET FAX Contents Internet fax mode The keys explained be low can only be used in Internet fax mo de. The other keys are t he same as those explained in " Scan mode, USB memory mode, Data entry mode " (pa ge 5-71).
5-73 SCANNER/INTERNET FAX Contents STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, and fu nctions can be stored in a program. When you wish to use those settings to send an image, they can be ret rieved with ease.
5-74 SCANNER/INTERNET FAX Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key . ☞ SPECIAL MODES (page 5-71) 3 Retrieve the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 4 Select additional settings.
5-75 SCANNER/INTERNET FAX Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced w hen scanning thick originals or books. (This function erases the parts of the image where shadows tend to form.
5-76 SCANNER/INTERNET FAX Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase mo des. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
5-77 SCANNER/INTERNET FAX Contents SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two se parate page s. This function is useful when you wish to successively scan each page of a book or other bound document.
5-78 SCANNER/INTERNET FAX Contents 3 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) 4 Select Dual Page Scan. (1) P ress the [Dual Page Scan] k ey so that it is highlighted.
5-79 SCANNER/INTERNET FAX Contents SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time.
5-80 SCANNER/INTERNET FAX Contents 4 Set the time with the keys. (1) S pecify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) S pecify the time (hour, minute) Select the time in 24-hour format.
5-81 SCANNER/INTERNET FAX Contents WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground areas. • This function cannot be used in Internet fa x mode. • When using USB memory mode, connect the USB memory devic e to the machin e before performing the procedure belo w.
5-82 SCANNER/INTERNET FAX Contents 4 Select the suppress background setting. (1) A djust the background suppressio n level. Touch the [+] key to supp ress only faint background. Touch the [-] key to suppress faint to dark backg round. (2) Touch the [OK] key.
5-83 SCANNER/INTERNET FAX Contents SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the front and revers e sides of a card as a s ingle page, without the need to send each side separately. • When using card shot, the original must be placed on the docu ment glass.
5-84 SCANNER/INTERNET FAX Contents 4 Specify the original size. (1) Enter the original size. • Touch the X (width) numeric value displ ay key and enter the width. • Touch the Y (height) numeric va lue display key and enter the hei ght. (A) To return the origin al size to the default size, touch the [Size Reset] key.
5-85 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. If you will continue by scanning the front of the card, you can touch the [Confi gure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be sp ecified and "Rotat ion Sending Setting" cannot be selected.
5-86 SCANNER/INTERNET FAX Contents SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an or iginal cons isting of nume rous page s into sets, sc an each set u sing the au tomatic document feede r, and transmit the pa ges in a single transmis sion.
5-87 SCANNER/INTERNET FAX Contents 4 Select job build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key to scan the first set of originals. To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
5-88 SCANNER/INTERNET FAX Contents SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature let s you scan originals of different size s at t he same time; for examp le, B4 (8-1/2" x 14") size originals mixed togeth er with A3 (11" x 17") size originals.
5-89 SCANNER/INTERNET FAX Contents 4 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. (2) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixe d Size Original] key is touched.
5-90 SCANNER/INTERNET FAX Contents SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below.
5-91 SCANNER/INTERNET FAX Contents 4 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning.
5-92 SCANNER/INTERNET FAX Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanne d original sheets can be counted an d displayed before transmission . Checking the number of scanned original sheets befo re transmissi on helps prevent tra nsmission mistakes.
5-93 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. 6 When scanning ends, check the number of original sheets sc anned and touch the [OK] key.
5-94 SCANNER/INTERNET FAX Contents STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each or iginal that is scanned using th e automatic document feeder, allowing you to verify that al l originals were correctly sca nned. • To use this function, the optional stamp unit must be i nstalled.
5-95 SCANNER/INTERNET FAX Contents 4 Select "Verif. Stamp". (1) Touch the keys to switch through the screens. (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. 5 Press the [START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished.
5-96 SCANNER/INTERNET FAX Contents ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) When blank pages are included in origina ls scanned, the blank pages can be detected and automatically eliminated from transmis sion. • This function cannot be used in Internet fa x mode.
5-97 SCANNER/INTERNET FAX Contents 4 Set blank page skipping. (1) S elect the type of blank pa ge to be skipped. Select from two types. To include blank pages on which the content on the opposite side sho ws through, touch [Skip Blank and Back Shadow].
5-98 SCANNER/INTERNET FAX Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be reduced to half their original size and sen t together as a single page. This function cannot be used in scan mode, USB memory mode, or data entry mode.
5-99 SCANNER/INTERNET FAX Contents 3 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) 4 Select 2in1. (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key.
5-100 SCANNER/INTERNET FAX Contents 7 Press the [START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
5-101 SCANNER/INTERNET FAX Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically prin ted out to alert you wh en an Internet fax tra nsmission fails or when a broadca st transmission is performed.
5-102 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If you inse rted the original pages in the d ocument feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum ent glass, scan each page on e page at a time.
5-103 SCANNER/INTERNET FAX Contents This section explains how to check the st atus of re served t ransmission jobs and r eceived Internet faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed.
5-104 SCANNER/INTERNET FAX Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue scree n that shows reserved jobs and the jo b currently in progress, and th e completed jobs screen. To swit ch between the two screens, touch the job status screen selector key ((2) below).
5-105 SCANNER/INTERNET FAX Contents Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. Direct SMTP information is also includ ed in Interne t fax transm ission/recep tion informatio n.
5-106 SCANNER/INTERNET FAX Contents • Completed job Display Status "Send OK" Transmission wa s completed. "In Memory" An Internet fa x has been received but has not yet been printed. "Received" Printed received fax data.
5-107 SCANNER/INTERNET FAX Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmi ssion job is completed, it moves to the co mpleted jobs screen and "Send OK" appears in the status column.
5-108 SCANNER/INTERNET FAX Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, t he destinations fo r which transmission failed, and other detailed infor mation on completed jobs that used docume nt filing function, broadcast transmission j obs, and received Inte rnet fax forwarding jobs.
5-109 SCANNER/INTERNET FAX Contents STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop.
5-110 SCANNER/INTERNET FAX Contents GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the jobs are normally transmitted in th e order they were rese rved. If you need to give priority to a job and send it ahead of the oth er jobs, follow the steps below.
5-111 SCANNER/INTERNET FAX Contents CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sendin g activity (date, name of ot her party, time requ ired, result, etc.
5-112 SCANNER/INTERNET FAX Contents This section explains the basic pr ocedures for receiving Int ernet faxes. RECEIVING AN INTERNET FAX The Internet fa x function periodica lly* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been receive d.
5-113 SCANNER/INTERNET FAX Contents MANUALLY RECEIVING INTERNET FAXES If the interval for ch ecking for received faxes is somewhat long an d you wish to check immediately, you can man ually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve received faxes.
5-114 SCANNER/INTERNET FAX Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Prin t" in the system settings (administr ator) can be enabled to have faxes re ceived to memory without being print ed.
5-115 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled * in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this func tion is enabled, follow the ste ps below to print a received imag e.
5-116 SCANNER/INTERNET FAX Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
5-117 SCANNER/INTERNET FAX Contents FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Intern et faxes can be automatically for warded to an e-mail address, file server address, desktop add ress, or network folder addr ess.
5-118 SCANNER/INTERNET FAX Contents 1 Enabling the inbound routing function. (1) In the Web page menu, click [Application Settings], [Inbound Routing Settings], and then [Administration Settings]. (2) S elect [Enable] in "Inbound Routin g" and click the [Submit] button.
5-119 SCANNER/INTERNET FAX Contents 3 Store a forwarding table. Follow the steps below to store a forwarding tabl e that combines a specified sender and forwarding address. (1) C lick [Inbound Routing Settings] in t he Web page menu and click the [Add] button.
5-120 SCANNER/INTERNET FAX Contents 4 Specifying forwarding tables to be used. To use the inbound routing function, ena ble the forwarding tables that you wish to use from among the stored tables. (1) C lick [Inbound Routing Settings] in t he Web page menu.
5-121 SCANNER/INTERNET FAX Contents BASIC SCANNING PROCEDURE You can install the scanne r driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant applica tion to scan an image using your comput er.
5-122 SCANNER/INTERNET FAX Contents 2 Touch the [PC Scan] tab to switch to PC Scan mode. If the [PC Scan] tab does not appear, tou ch the tab to move the screen. When PC scan mode is selected, only the [Exit] key displayed in the touch pane l can be used on the machine; no other keys can be use d.
5-123 SCANNER/INTERNET FAX Contents 5 Select [Acquire Imag e] from the [File] menu. The scanner driver opens..
5-124 SCANNER/INTERNET FAX Contents 6 Preview the image. (1) S elect the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided origi nal and is placed in the document feeder tray, select [SPF(Simple x)].
5-125 SCANNER/INTERNET FAX Contents 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rota tes 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again.
5-126 SCANNER/INTERNET FAX Contents [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.1 6 0.102.10 6 Yes No PC scan in progress.
5-127 SCANNER/INTERNET FAX Contents This section explains met adata delive ry, which can be used w hen the ap plication inte gration mo dule kit is installe d.
5-128 SCANNER/INTERNET FAX Contents PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metad ata are configured in the Web page s. (Administrator rights are requir ed.) To configure me tadata setting s, click [Application Setting s] and then [Metad ata Settings] in the We b page menu.
5-129 SCANNER/INTERNET FAX Contents TRANSMITTING METADATA Follow the steps below t o select a metadata se t, enter each item , and perform metadat a transmission. When a default address is configured in "Def a ult Address Setting" in the system settings (administrator), the mo de cannot be changed.
5-130 SCANNER/INTERNET FAX Contents 3 The keys of the items stored in the metadata set will appear. Touch the key of the item that you want to enter. If you accidentally selected the wrong meta data set or wish to use a different metadata set when a default metadata set has been set, touch the [Metadata Set] key.
5-131 SCANNER/INTERNET FAX Contents METADATA FIELDS The following three type s of metadata are included in th e XML file that is transmitted. • Data auto matically generated by the machine: These data are always included in the XML file and ar e automatically stored on your co mputer.
5-132 SCANNER/INTERNET FAX Contents NETWORK SCANNER / INTERNET FAX* 1 SPECIFICATIONS *1 Internet fax exp ansion kit is required. *2 Enhanced compression kit is requir ed.
6-1 This chapter provid es detailed explanations of the procedures for us ing the document filing fu nction. The document filing function allo ws you to sav e the docu ment data of a copy or f ax job, or t he data of a print job, as a file on th e machine's hard drive.
6-2 DOCUMENT FILING Contents This section provides informat ion that you should know before using the document filing func tion, including an overview of document filing, the fe atures and functions of document filing, and points to keep in mind when using document filing.
6-3 DOCUMENT FILING Contents USES OF DOCUMENT FILING Quickly using a file Example: You prepared hando uts consisting of numerous pages f or a meeting, however, another han dout is needed for a ne wly added pa rticipant.
6-4 DOCUMENT FILING Contents BEFORE USING DOCUMENT FILING This section provides information that you should know before using the do cument filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder.
6-5 DOCUMENT FILING Contents Maximum number of pages and files that can be stored by document filing Combined total number of pages and total number of files t hat can be st ored in custom folders and.
6-6 DOCUMENT FILING Contents Automatic deletion of files You can have docume nt filing data in sp ecified folders auto mati cally deleted at regu lar intervals by specifying the folders and the time. Period ic deletion of files stored in the machine helps to prevent the leaking of sen sitive information and frees space on the hard drive.
6-7 DOCUMENT FILING Contents Files When a file is saved using "File", th e following information can be appended. Saving a file w ith this in formation allows you to dist inguish it from other files. User name: Use this to specify the owner of the file.
6-8 DOCUMENT FILING Contents USING DOCUMENT FILING IN EACH MODE In copy or image send mo de, the original can be saved as a file on the hard drive at the same time it is cop ied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive w ithout copying or tran smitting the data.
6-9 DOCUMENT FILING Contents Scan to HDD mode The scanned original is saved as an image file. Neither pr inting nor transmission are p erformed when Scan t o HDD is used.
6-10 DOCUMENT FILING Contents BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode.
6-11 DOCUMENT FILING Contents This chapter explains how to save an original a s an image file using the Quick File, File, and Scan to HDD functions of document filing mode.
6-12 DOCUMENT FILING Contents 4 Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved. • To prevent accidental saving of the doc ument, the message "The scanne d data is stored in the quick file folder.
6-13 DOCUMENT FILING Contents SAVING A FILE WITH "File" When copying, printing or tr ansmitting a document in copy mode , print mode, or image send mode (e xcluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previo usly created custom folder .
6-14 DOCUMENT FILING Contents 4 Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved. • For the procedure for placing the original, see ste p 4 of " SAVING A FILE WITH "Quick File" " (page 6-11).
6-15 DOCUMENT FILING Contents FILE INFORMATION This section explains the se ttings that are configured in step 3 of " SAVING A FILE WITH "File" " (page 6-13). Specifying a user name, f ile name, folder, and confidential se tting makes it e asier to manage and search for a file.
6-16 DOCUMENT FILING Contents Assigning a file name A file name can be assigned to t he file. Specifying the folder Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered.
6-17 DOCUMENT FILING Contents Storing a file as a confidential file A password can be set for th e file to prevent others from vi ewing it. Set a passwor d (5 to 8 digits) with the numer ic keys. 1 Enable the confidential property. (1) S elect the [Confidential] checkb ox so that a checkmark appears.
6-18 DOCUMENT FILING Contents SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned docume nt in the Main folder or a custom folder. Ne ither printing nor transmission are perfor med. "Scan to HDD" SCREEN The following screen appears w hen the [Scan to HDD] tab is touched in document filing m ode.
6-19 DOCUMENT FILING Contents [Original] key When the [Original] key is touched, the following screen app ears. This screen is used to change th e original size and select scanning settings fo r 2-sided originals.
6-20 DOCUMENT FILING Contents [Colour Mode] key Touch the [Colour Mode] key to open the colour mode se tting screen for Scan to HDD. The following settin gs can be selected for the scanning colou r when the [START] key is pressed. When you have finished selecting the mode, touch the [ OK] key.
6-21 DOCUMENT FILING Contents Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following sc r een appears. For more inform ation on each setting, see " SPECIAL MODES " (page 5-71) in "5. SCANNER / INTERNET FAX".
6-22 DOCUMENT FILING Contents Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears.
6-23 DOCUMENT FILING Contents PERFORMING "Scan to HDD" 1 Place the original. Place the original fa ce up in the docu ment feeder tray, or face down on the document glass. 2 Switch to document filing mode and select Scan to HDD settings. (1) Touch the [DOCUMENT FILING] key.
6-24 DOCUMENT FILING Contents This section explains how to re trieve a file stored by document filing an d print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic pr ocedure for retrieving and using a stored file. The screens and procedures differ depending on wh ether or not user au thentication is enab led.
6-25 DOCUMENT FILING Contents Select the file that you wish to retrieve. • Select the folder in the folder selection screen . When the folder is selected, th e files in the folder will appear. Select the file th at you wish to retr ieve. • Thumbnail images of the stored files can be displayed for file selection.
6-26 DOCUMENT FILING Contents FOLDER AND FILE SELECTION SCREENS To use a file stored by doc ument filing, the fold er and file must be selected. The fold er selection screen and file selection screen are explained be low.
6-27 DOCUMENT FILING Contents FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main fo lder, and custom folders is explained be low. The file selection screen can be displayed in "List screen" format or "Thumb nail screen" format.
6-28 DOCUMENT FILING Contents (6) [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnai ls can be changed in "Sort Order".
6-29 DOCUMENT FILING Contents SELECTING A FILE This section explains how to select a file to be used. 1 Select the folder that contains the file you wish to use. (1) Touch the [DOCUMENT FILING] key. The folder selection scree n will appear. If a different tab appears, touch the [File Retrieve] tab.
6-30 DOCUMENT FILING Contents JOB SETTINGS SCREEN When a file key is touched, the fo llowing screen appears. Touch the key of the op eration that you wish to perform an d select settings. (1) File display This shows information on the currently selected file (j ob icon, file name, user name, store size, and colour mode).
6-31 DOCUMENT FILING Contents PRINTING A STORED FILE A file stored using document filing ca n be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using t hose settings.
6-32 DOCUMENT FILING Contents PRINT SETTINGS SCREEN (1) [Paper Select] key Use this key to set the paper size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the or ientation of the image on th e reverse side of the paper for 2-sided printing.
6-33 DOCUMENT FILING Contents MULTI-FILE PRINTING Multiple files in a folder c an be selected for printing. 1 Touch the [Multi -File Print] key. To select files of a particular job type, touch the [Switch Display] key, select the job type fro m the screen that appears, and touch the [OK] key.
6-34 DOCUMENT FILING Contents 4 Printing a selected file. The number of selected files appear s in the number of selected files display. If you wish to use the nu mber of copies that was stored with the file, go to step (3). (1) Touch the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ).
6-35 DOCUMENT FILING Contents Batch printing All files in a folder that have the same use r name and password can be printed at once. When the [Multi-File Print] ke y is touched, it changes int o the [Batch Print] key. 1 Touch the [Batch Print] key. 2 Touch the [User Name] key.
6-36 DOCUMENT FILING Contents 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password wil l be selected. If you do not wish to enter a password, go to the ne xt step.
6-37 DOCUMENT FILING Contents SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. T he settings used when the file was stored are also stored, and thus the file can be transmitted using tho se settings.
6-38 DOCUMENT FILING Contents SEND SETTINGS SCREEN The keys that appear in t he send settings are explained below. For more information on each of the settin gs, see " BASE SCREEN OF FAX MODE " (page 4-7) in "4. FACSIMILE" and " BASE SCREEN " (page 5- 9) in "5.
6-39 DOCUMENT FILING Contents PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the doc ument filing functi on. This prevents a f ile from being moved, or automatically or manu ally deleted. Three properti es are available for saved f iles: [Sharing], [Protect], an d [Confidential].
6-40 DOCUMENT FILING Contents Restrictions on chan ging the p roperty • A file that is set to "Sharing" can be changed to "Protect" or "Con fidential". However, a "Sharing" file that is saved in th e Quick File folder can only be chang ed to "Protect".
6-41 DOCUMENT FILING Contents MOVING A STORED FILE Use this procedure to change t he location of a file (move a file to a different folde r). After selecting th e desired f ile, follow the steps below. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Move] key.
6-42 DOCUMENT FILING Contents 4 Touch the [Move] key. A file whose p roperty is "Protect" cannot be moved. To mo ve a protected file, change its property to "Sharin g" or "Confidential". User 2 Move Job Settings / Move Cancel file-01 Name 1 Mono2 File Name Move to: Select the folder the file is moved to.
6-43 DOCUMENT FILING Contents DELETING A STORED FILE Stored files that are no longer needed ca n be deleted. Select the file that you wis h to delete an d touch th e [Delete] ke y. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key.
6-44 DOCUMENT FILING Contents CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the de sired file and touch the [ Image Chec k] key. ☞ SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image may be clipped off in the image check screen on the touch pan el.
6-45 DOCUMENT FILING Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
6-46 DOCUMENT FILING Contents RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File ap pear as keys in the job st atus co mplete screen . This is convenient when you need to quickly print the saved dat a of a copy job or quickly send a saved fax to anothe r destination.
6-47 DOCUMENT FILING Contents SEARCHING FOR A STORED FILE When there are many stor ed files, it may take time to find a file. The search functio n of document filing mo de can be used to find a file quickly. This section explains how t o search for a file or folder on t he machine's hard drive.
6-48 DOCUMENT FILING Contents 2 Touch the [User Name ] key or the [File or Folder Name] key. If you know the user na me, touch the [User Name ] key and go to " Using th e user name to search " i n step 3.
6-49 DOCUMENT FILING Contents 4 Touch the [Start Search] key. The search results will appear in a screen simila r to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appea r.
6-50 DOCUMENT FILING Contents Searching within a folder You can specify a folder to restrict the search range to tha t folder. To search within a specified folder , follow the steps below. 1 Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key.
6-51 DOCUMENT FILING Contents 4 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name.
6-52 DOCUMENT FILING Contents 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a con fidential folder.
7-1 This chapter explains the system sett ings, which are used to configure a variety of par ameters to suit the aims and needs of your workplac e. The current selections that have been mad e for the settings can be viewe d or printed out.
7-2 SYSTEM SETTINGS Network Sett ings . . . . . . . . . . . . . . . . . . . . . . . . . . 7-76 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-77 • Default Settin gs . . . . . . . . . . . . . . . . . . . . . . . . 7-77 • Interface Sett ings .
7-3 SYSTEM SETTINGS Contents System Settings The system settings are used to configure a variety of param eters to suit the a ims and needs of your workpla ce. The system settings are also used to display or print out the current settings and status of the machine.
7-4 SYSTEM SETTINGS Contents Common Operation Methods This section explains special operation methods that are common to all system sett ings. Be sure to r ead this sectio n, as the inf ormation is omitte d in the explanations of some of the individual set tings.
7-5 SYSTEM SETTINGS Contents This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l.
7-6 SYSTEM SETTINGS Contents System Settings (General) List When the system settings ar e accessed with general rights, th e following items appear. For ite ms that can only be accessed with administrator rig hts, see " System Settings (Admin istrator) List " (page 7- 32).
7-7 SYSTEM SETTINGS Contents Paper Tray Settings *1 When a large capacity tray is install ed. *2 When an inserte r is installed. Address Control * W hen the facsimile, network scanner, or Internet fax function is available. Fax Data Receive/Forward * When the fax or Internet fax function is available.
7-8 SYSTEM SETTINGS Contents Printer Condition Settings *1 When the printer function is avai lable. *2 When the PS3 ex pansion kit is installed. Item Factory default setting Page ■ Printer Condition.
7-9 SYSTEM SETTINGS Contents Document Filing Control USB-Device Check User Control * When user authentication is enabled and the logged-in user doe s not have the authority to con figure the system settings (administrator) (excluding factory default users).
7-10 SYSTEM SETTINGS Contents Total Count This function shows the page co unt in each mode. Touch the [Tot al Count] key. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripheral devices insta lled on the machine.
7-11 SYSTEM SETTINGS Contents Default Settings The default settings for operation of the machine can be configured. Touch the [Default Setting s] key and select the settings. Clock Adjust Use this to set the date and ti me in the machine's built-in clock.
7-12 SYSTEM SETTINGS Contents Date Format The format used t o print the date on list s and other output can b e changed. Keyboard Select The layout of the keyboard th at appears in text entry screens can be change d. The keyboard layo uts that can be selecte d are shown below .
7-13 SYSTEM SETTINGS Contents Paper Tray Settings Paper tray and paper t ype settings are explained in this se ction. Touch the [Paper Tray Settings] key to config ure the settings. Tray Settings These settings specify t he paper type, paper size, and fun ctions allowed for each paper tray.
7-14 SYSTEM SETTINGS Contents Tray Settings *1 The size that is automatica lly detected is set in " Select Similar Sizes for Auto Detection " in the tray settings screen (see below).
7-15 SYSTEM SETTINGS Contents Select Similar Sizes for Auto Detection "Select Similar Sizes for Aut o Detection" in the tray sett ings screen is used to select th e paper size that is autom atically detected from similar sizes when automa tic paper size detectio n takes plac e.
7-16 SYSTEM SETTINGS Contents Custom Size Registration (Bypass) If you frequently use a specia l non-standard paper size in the bypass t ray, you can store that paper size. Storing the paper size save s you the trouble of setting th e size each time you need to use it.
7-17 SYSTEM SETTINGS Contents Address Control Address Control is u sed to store, edit, and delete one- touch keys, group keys, program keys, an d custom indexes. Touch the [Address Cont rol] key to configure the settings. Address Book Destinations can be stored in the ad dress book for easy retrieval.
7-18 SYSTEM SETTINGS Contents Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail ad dress in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key.
7-19 SYSTEM SETTINGS Contents Storing group keys This section explains the proced ure for storing group keys. Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname o r IP Address Too • Hostnam e or IP Address Use these thre e settings to set an a ddress for Direct SMTP tr ansmission.
7-20 SYSTEM SETTINGS Contents 2 Touch the [Addr ess Book] key. 3 Touch the [Add New] key. 4 Select "Group" from the [Address Type] list. 5 Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as necessary.
7-21 SYSTEM SETTINGS Contents The procedure is comp lete. Custom Index The name of a custom inde x can be changed for greate r ease of use. Delete the previously enter ed name and enter a new name (ma ximum of 6 characters). The factory defa ult names for the cu stom indexes are "Use r 1" to "User 6".
7-22 SYSTEM SETTINGS Contents Program If you frequen tly use the same settings and/ or functions to tran smit to the same destinat ion or destinations, t he settings and destinatio ns can be stored in a pr ogram. This allows th e se ttings and des tinations to be selected by sim ply selecting the program .
7-23 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section explains sett ings for rec eption and forwarding. T ouch the [Fa x Data Rec eive/Forwar d] key and configure the settings. I-Fax Settings These settings can be configured when the Internet fa x expansion kit is installed.
7-24 SYSTEM SETTINGS Contents Printer Condition Settings The Printer Condition Set tings are used to configur e basic printer settings and se ttings for printing from a DO S application. To configu re the settings, touch the [ Printer Condition Settings] key.
7-25 SYSTEM SETTINGS Contents *1 Wh en a saddle stitch finisher or f inisher is installe d. ("Finisher Middle Tray " can only be sele cted when th e finisher (3 trays) is attached .) *2 This setting is used to adjust the line width of vector gr aphics.
7-26 SYSTEM SETTINGS Contents PostScript Setting When an error occurs dur ing PostScript pr inting, these setti ngs determine whether or not an error notice is printed and whether or not the Pos tScript data is received in bin ary forma t.
7-27 SYSTEM SETTINGS Contents Document Filing Control Document Filing Control is us ed to create, edit, and delete custom fo lders for document filin g. Touch the [Document Filing Control] key to configur e the settings. When the [Document Filing Cont rol] key is touched, the fo llowing screen w ill appear.
7-28 SYSTEM SETTINGS Contents USB-Device Check This lets you chec k the connect ion when a USB de vice is connected to the ma chine. Touch the [ USB-Device Check] key to check the connection. User Control This section explains settings for user control.
7-29 SYSTEM SETTINGS Contents . This section explains the system sett ings that are configure d by the administrator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrator), th e administrator must log in as expla ined below.
7-30 SYSTEM SETTINGS Contents When User Authentication is Enabled When " User Au thentication Setting " (page 7-49) is enabled, follow the procedu re below to log in. When user authentication is by lo gin name and password (and e-mail address) When auto lo gin is enabled, the login screen will not appear.
7-31 SYSTEM SETTINGS Contents Login by user number Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login proc edure. The system settings (administrator) can be used.
7-32 SYSTEM SETTINGS Contents System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown belo w. The default se tting for each item is also shown. User Control *1 This canno t be set on the machine. Set this in "User Control" in the Web pag es.
7-33 SYSTEM SETTINGS Contents Energy save * Wh en the printer function is availabe. Operation Settings Item Factory default setting Page ■ Energy Save 7-63 ● Toner Save Mode 7-63 Print* Disabled ● Auto Power Shut-Off Enabled 7-63 ● Auto Power Shut-Off Timer 1 min.
7-34 SYSTEM SETTINGS Contents Scan* 2 7-66 Customiz e 1 Address Review Customiz e 2 File Customiz e 3 Quick File Internet Fax* 3 (Same as Scan) Fax* 4 (Same as Scan) .
7-35 SYSTEM SETTINGS Contents *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the network scanne r function is available. *3 When the In ternet fax expansion kit is installed. *4 When the fa csimile expansion kit is installed.
7-36 SYSTEM SETTINGS Contents *1 When a saddle sti tch finisher is installed. *2 When a fi nisher is installed. *3 When a large capacity tray is install ed. *4 When a saddle sti tch finisher or finisher is installed. *5 When an inserte r is installed.
7-37 SYSTEM SETTINGS Contents * When a saddle stitch finisher is installed. Network Settings Disabling Deletion of Job Programs Disabled 7-75 Disabling of Bypass-Tray in Duplex Copy Disabled 7.
7-38 SYSTEM SETTINGS Contents Printer Settings * When the printer func tion is availab le. Image Send Settings Item Factory default setting Page ■ Printer Settings * 7-77 ● Default Settings 7-77 .
7-39 SYSTEM SETTINGS Contents Initial Resolution Setting 7-79 •S c a n * 1 Apply the Resolution Set when Stored: Disabled 200 X 200 dpi • Internet Fa x* 2 Apply the Resolution Set when Stored:.
7-40 SYSTEM SETTINGS Contents Own Name and Destination Set 7-82 Sender Data Registration • Sender Name – • Sender Fax Number – • I-Fax Ow n Address – Registration of Own Name S.
7-41 SYSTEM SETTINGS Contents *1 When the network scanne r function is available. *2 When the In ternet fax expansion kit is installed. *3 When the fa csimile expansion kit is installed. *4 When network conn ection is enabled. *5 This func tion is not available in some countries and regions.
7-42 SYSTEM SETTINGS Contents Document Filing Settings Item Factory default setting Page ■ Document Filing Settin gs 7-89 ● Other Settings 7-89 Default Mode Settings Sharing Mode 7-89 Sort.
7-43 SYSTEM SETTINGS Contents *1 When finishe r or saddle stitch finisher is installed. *2 When the printer function is avai lable. *3 When the network scanne r function is available. *4 When the In ternet fax expansion kit is installed. *5 When the fa csimile expansion kit is installed.
7-44 SYSTEM SETTINGS Contents List Print (Administrator) *1 When the network scanne r function is available. *2 When network conn ection is enabled. *3 When the app lication integrat ion mod ule is installed.
7-45 SYSTEM SETTINGS Contents Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 7-94 ● Printer Condition Settings * 1 7-94 Disable Blank Page Print Di sabled.
7-46 SYSTEM SETTINGS Contents *1 When the printer function is avai lable. *2 When a large capacity tray is install ed. *3 When a saddle sti tch finisher or finisher is installed. *4 When the inserter is installe d. *5 When a punch module is installed.
7-47 SYSTEM SETTINGS Contents Product Key * It may not be possi ble to use some settings, depending on the peripheral de vices installed. Data Backup Storing/Calling of System Settings Item Factory de.
7-48 SYSTEM SETTINGS Contents Sharp OSA Settings * When the external account module or application communication modu le is available. Item Factory default setting Page ■ Sharp OSA Settings * 7-101 .
7-49 SYSTEM SETTINGS Contents User Control User Control is used to config ure settings for use r authentication. Touch t he [User Control] key to configur e the settings. User Authentication Setting These settings enable or disable user authentic at ion and specify the authenticatio n method.
7-50 SYSTEM SETTINGS Contents Other Settings Actions when the Limit of Pages for Output Jobs This setting determines wh ether or not a job will be completed if the page limit is reached while the job is in progress. The following selections ar e available.
7-51 SYSTEM SETTINGS Contents Perform LDAP server access control. Access control informatio n for page count limits, authorities, an d favourite oper ations can be store d on an LDAP server, and by using this LDAP server for network authentica tion, user authent ication based on t he stored access control informat ion can be performed.
7-52 SYSTEM SETTINGS Contents * If the user name ca nnot be acquired, the first 16 chara cters of the text string entered as the use r name for network authentication is used.
7-53 SYSTEM SETTINGS Contents User List This is used to store, edit, and de lete users when user authent ication is enabled. When the [User List] key is touched, th e following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users ] key Use this to delete all sto red users.
7-54 SYSTEM SETTINGS Contents *1 Items th at can be changed. *2 For detaile d information of each of the settings, see " L ist of settings and factory defa ult settings of template groups " (page 7-57). *3 When the HID card reader is avail able.
7-55 SYSTEM SETTINGS Contents Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the user is st ored. When the [Pag e Limit Grou p List] ke y is touched, the following screen ap pears.
7-56 SYSTEM SETTINGS Contents Authority Group List Use this to st ore groups of user auth ority setting s. The aut hority of each user is specifie d by selecting one of these stored groups when t he user is stored. When the [Authorit y Group List] key is touched, the fo llowing screen appears.
7-57 SYSTEM SETTINGS Contents List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group.
7-58 SYSTEM SETTINGS Contents *1 For information on ea ch setting, see the system settings (general/administrator) lists. *2 All allowed except "Chan ge Administrator Password".
7-59 SYSTEM SETTINGS Contents Favourite Operation Group List This is used to sto re favourite oper ation groups and My Menu. Favourite Operation Group Registration Sets of prefer red settings can be as groups.
7-60 SYSTEM SETTINGS Contents My Menu List Home screen settings must be previously stored. Select a My Menu when sto ring a favourite operat ion group.
7-61 SYSTEM SETTINGS Contents User Count This displays the tot al number of pages printed by each user. When the [User Coun t] key is touched, the following screen appears. • [Select All Users ] key This selects all users. • [Show] key This shows the counts of the selected user.
7-62 SYSTEM SETTINGS Contents Resetting user counts Select a user in the setting screen and touch the [Reset] key. A c ount reset scre en for that user will appear. The reset screen will vary dep ending on whether a si ngle user or multiple users were selected.
7-63 SYSTEM SETTINGS Contents Energy Save The Energy Save setti ngs help reduce power costs. From an environ mental perspective, these settings also help re duce pollution and conserve natural resources. Tou ch the [Energy Save] key to configur e the settings.
7-64 SYSTEM SETTINGS Contents Operation Settings Settings relate d to machine operation can be confi gured. Touch the [Ope ration Settings] key to configur e the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key.
7-65 SYSTEM SETTINGS Contents Disabling of Clock Adjustment This setting is used to prohibit chang ing of the date and time. Disabling of Covers/Inserts Mode This setting is used to prohibit t he use of the covers an d inserts function .
7-66 SYSTEM SETTINGS Contents MFP Display Pattern Setting One of six colour pattern s can be selected for the colour pattern in the touch panel. A sample of the selected pa ttern can be viewed. Customize Key Setting Short-cuts to fu nctions that are frequen tly used ca n be disp layed in the ba se screen of each mo de.
7-67 SYSTEM SETTINGS Contents My Menu Settings Use this to configure th e My Menu screen that appears when the [My Menu] key is pres sed. The settings are shown be low. * D oes not appear when user authentication is not enabled. Item Description Display Title Show a title on the My Menu.
7-68 SYSTEM SETTINGS Contents Preview Setting Configure settings for th e preview screen that can be used for fax / image send and document filing. Default Preview Set the select ion state of t he [Preview ] key in each of the screens below.
7-69 SYSTEM SETTINGS Contents Device Control These settings contro l devices installed on the machine. Touch the [Device Contr ol] key to configure the settings. Other Settings Original Feeding Mode The following original feeding modes can be set to operate by default in copy, Scan to HDD, and image send modes.
7-70 SYSTEM SETTINGS Contents Detect Standard in Auto Colour Mode When the colour mode is se t to auto in image send mode, the discr imination point for detect ing whether originals are colour or black and white can be set to one of 5 levels. To make it easier to detect a black and white original, adjust th e setting toward [Closer to B/ W].
7-71 SYSTEM SETTINGS Contents Original Size Detector Setting One of the 8 groups of stand ard original sizes shown below ca n be selecte d for detection by the ori ginal size detection function. Cancel Detect ion at Document Glass Original size detection on th e document glass can be disabl ed.
7-72 SYSTEM SETTINGS Contents Disabling of Devices Use these settings when a peripheral device on the machine ha s faile d or when you wish to temporarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automatic document fee der, such as when the feed er malfunctio ns.
7-73 SYSTEM SETTINGS Contents Copy Function Settings The following settin gs are related to copying. Touch th e [Copy Function Setting s] key to configure the se ttings. Default settings select ed with these settings apply to all function s of the machine (not just the copy fun ction).
7-74 SYSTEM SETTINGS Contents Other Settings Copy Exposure Adjustment This is used to adjust the exposure level wh en [Auto] is used for th e copy expo sure.
7-75 SYSTEM SETTINGS Contents Disabling Deletion of Job Programs This is used to pr ohibit the deletion and changing of copy settings stor ed in job prog rams. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
7-76 SYSTEM SETTINGS Contents Network Settings Network setting s are descr ibed below. Touc h the [Netwo rk Settings] k ey to config ure the set tings. IPv4 Settings When using the machine on a TCP/IP (IPv4) network, u se this setting to configure the IP address o f the machine.
7-77 SYSTEM SETTINGS Contents Printer Settings Settings related to the printer function can be config ured. Touch the [Printer Settings] key to configure the set tings. Default Settings Printer condition setting s are described below. Prohibit Notice Page Printing This setting is used to disable print ing of notice p ages.
7-78 SYSTEM SETTINGS Contents Interface Settings These settings are used to control and monito r data trans mitted to the USB port or network port of the machine. Hexadecimal Dump Mode This function is used to print the pr int data from a computer in hexa decimal format toge ther with the corresponding ASCI I text.
7-79 SYSTEM SETTINGS Contents Image Send Settings Settings related t o the image send function (scan, Internet fax, et c.) can be configured. Touch t he [Image Send Settings] key to configure the settings. Operation Settings The operation sett ings below apply to all image send functio ns.
7-80 SYSTEM SETTINGS Contents Must Input Next Address Key at Broadcast Setting This setting is used to req uire that the [Next Addr ess] key be touched bef ore the next addr ess is entered wh en performing a broa dcast transmission.
7-81 SYSTEM SETTINGS Contents Disable Registration of Program This prohibits the use of the add ress book when a program is stored. Configure the setting f or each of the following items: •E - m a i l • FTP •D e s k t o p • Network Fold er • Internet Fax (Including Direct SMTP) •F a x Select All: Select all items.
7-82 SYSTEM SETTINGS Contents Use this settin g to enter th e Internet fa x address, fax number of the mach ine and the nam e of the user. Sender Data Registration Use this to store the se nder name for fax and In ternet fax, the se nder number f or fax, and the se nder address for Inte rnet fax.
7-83 SYSTEM SETTINGS Contents Scan Settings Settings related to scanning can be configured. Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send se ttings when performing Scan t o E-mail. Sender Name Enter a default sender name (maximum of 20 characters) .
7-84 SYSTEM SETTINGS Contents Maximum Size of E-mail Attachments (E-mail) To prevent the t ransmission of excessively large image files by Scan to E-mail, a file size limit can be s et from 1 MB to 10 MB in increme nts of 1 M B.
7-85 SYSTEM SETTINGS Contents I-Fax Settings These settings are used to configure the default settin gs for Inte rnet fax. Auto Wake Up Print When the [POWER ] key ( ) is "off" (b ut the main power switch is "on") and an In ternet fax is received, this function activa tes the machine and p rints the fax.
7-86 SYSTEM SETTINGS Contents Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory aut omatically print at specified times.
7-87 SYSTEM SETTINGS Contents Rotation Sending Setting When transmitt ing an imag e that is on e of the fo llowing sizes, this function rotates the imag e counterclockwise 90 degrees.
7-88 SYSTEM SETTINGS Contents Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter- R (8-1/2" x 11"R) size fax is received, th is setting reduces the fax to A4R size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
7-89 SYSTEM SETTINGS Contents Document Filing Settings Document filing settings are de scribed below. Touch the [D ocument Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specif y which mode, Sharing or Confidential, is used as the default mode when storing a file.
7-90 SYSTEM SETTINGS Contents Scan Complete Sound Setting This setting adjust s the volume of the beep that sounds when scanning ends. Th e beep can also be turn ed off.
7-91 SYSTEM SETTINGS Contents Document Output Options The use of a stored file ca n be allowed or prohibited by ope ra tion type and by the mod e from which the file was stored.
7-92 SYSTEM SETTINGS Contents List Print (Administrator) This is used to print lists and repor ts that are only for us e by t he administrator of t he machine. Touch th e [List Print (Administrat or)] key to configure the settings. Administrator Settings List Lists of the administ rator settings for th e following modes can be printed.
7-93 SYSTEM SETTINGS Contents Security Settings The following settin gs are related to security. To uch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network.
7-94 SYSTEM SETTINGS Contents Enable/Disable Settings The following s ettings ar e used to p rohibit the us e of cert ain functions . Touch the [ Enable/Disa ble Settings] key to configure the settings. Printer Condition Settings (When the printer funct ion is available.
7-95 SYSTEM SETTINGS Contents Disabling of Master Mach ine Mode This prohibits the use of the machin e as a master machine for tand em printing. (Normally this settin g is not necessary.) Disabling of Sla ve Machine Mode This prohibits the use of the machine as a slave machine for tandem pr inting.
7-96 SYSTEM SETTINGS Contents Disable Registering Dest ination on Web Pa ge (When network connecti on is enabled.) This disables addr ess control from the We b pages. • Group (Direct Entry) • Group (Addre ss Book) • Individual Select All: Select all items.
7-97 SYSTEM SETTINGS Contents Change Administrator Password This is used to change th e administrato r password. To uch the [Change Admi nistrator Password] key to change the password. When changing the password, be sure to remember the new passwo rd.
7-98 SYSTEM SETTINGS Contents Product Key The procedures f or entering the prod uct keys of the expansio n kits are exp lained below . Touch the [ Product Key] k ey to configure the settings. Serial Number This displays the serial number that is required to obtain the product k ey.
7-99 SYSTEM SETTINGS Contents Data Backup Settings and inf ormation stored i n the machine can be saved to USB memory. Storage Backup Address book info rmation and user infor mation stored in the machine ca n be saved to and retrieved from USB memory.
7-100 SYSTEM SETTINGS Contents Storing/Calling of System Settings The current system setti ngs can be stored, previous ly stored system settings can be ret rieved, and the factory def ault system settings can be res tored. Touc h the [Storing/Calling of System Sett ings] key to configure the settings.
7-101 SYSTEM SETTINGS Contents Sharp OSA Settings External Account Setting External Accou nt Control When this setting is enabled, the machin e enters external tota ling mode and the totaling fu nction can be used via an external account app lication.
7-102 SYSTEM SETTINGS Contents This section explains system setti ngs that are specifically for the fax f unction. The system settings fo r the fax function can only be conf igured when th e facsimile expansion kit is installed.
7-103 SYSTEM SETTINGS Contents Address Control Address Book This section explains items specif ically used for fax in "Address Control". For item s that are also used for other functions, se e " Address C ontrol " (page 7-17). When the [Address Book] key is touch ed, the following screen appear s.
7-104 SYSTEM SETTINGS Contents Settings Item Description General items stored Address Type Select the type of address to be stored in the address bo ok. In this case, select [Fax ]. Search Number Set a search number. The lowest avail able number is automat ically entered.
7-105 SYSTEM SETTINGS Contents F-Code Memory Box This section explains how to store memory boxe s for various types of F -code commu nication. When the [F-Code Memor y Box] key is touched, the followi ng screen appears. • [Add New] key Use this to add a new mem ory box.
7-106 SYSTEM SETTINGS Contents Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory bo x for F-code polli ng memory.
7-107 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section expla ins settings for rec eption and forwar ding. Fax Settings The following items appear when the "Fax Settings" are configu red. Item Description Receive Setting Set the fax reception method.
7-108 SYSTEM SETTINGS Contents System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with admini strator rights, the following it ems appear. For informat ion on the gener al settings, see " System Settings f or Fax (General) List " (page 7-102).
7-109 SYSTEM SETTINGS Contents * This function is not available in some countrie s and regions. Transaction Report Pr int Se lect Setting 7-111 • Single Se nding Print Out Error Report Only • .
7-110 SYSTEM SETTINGS Contents Image Send Settings Settings related t o the image send function (scan, Internet fax, et c.) can be configured. Touch t he [Image Send Settings] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplace.
7-111 SYSTEM SETTINGS Contents Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used t o print part of the first page of the transmitted orig inal on the transaction rep ort. Select one of the settings belo w.
7-112 SYSTEM SETTINGS Contents Settings for fax transmissio n can be configured. Auto Reduction Sending Setting This setting is used to h ave the size of transmitted faxes automatically r educed to match th e size of the paper in the receiving machine.
7-113 SYSTEM SETTINGS Contents Recall in Case of Line Busy This progra m is used t o set the num ber of reca ll attempts and t he interval between recall at tempts when a transmission is not successful du e to the line being busy or other re ason.
7-114 SYSTEM SETTINGS Contents Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the number of rings on which the machine automatic ally receives a call and begins fax reception in a uto reception mode.
7-115 SYSTEM SETTINGS Contents Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter- R (8-1/2" x 11"R) size fax is received, th is setting reduces the fax to A4R size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
7-116 SYSTEM SETTINGS Contents The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling functi on is us ed, this setting determines wh ether any machine will be allowed to poll your machine, o r only machin es that have been stored in your machine.
7-117 SYSTEM SETTINGS Contents SYSTEM SETTINGS MENU Disa b ling of USB Memory Direct Print Disa b ling of N et w ork F older Direct Print T otal Co u nt System Settin g s Enterin g Administrator &apos.
7-118 SYSTEM SETTINGS Contents Image Send Settings Operation Settings Other Settings Defa u lt Display Settings Address Book Defa u lt Selection Initial Resol u tion Setting Defa u lt Expos u re Setti.
8-1 This chapter provides soluti ons to possible problems in a question and answer format. Locate the qu estion that relates to your problem and use th e answer to help correct the situ at ion. If you are unab le to solve a problem using this manual, please contact your dea ler or neares t author ised service representati ve.
8-2 TROUBLESHOOTING DOCUMENT FILING • PROBLEMS RELATED TO FIL ING . . . . . . . . . 8-44 • PROBLEMS RELATED TO FILE MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . 8-4 5 GENERAL PROBLEMS • PROBLEMS RELATED TO MACHINE OPERATION . . . .
8-3 TROUBLESHOOTING Contents The chart below shows the pr ocedure to follow in the even t a problem occurs. Use it as a troub leshooting guide. TROUBLESHOOTING PROBLEMS Check this chapter first You may find a solution to your problem here .
8-4 TROUBLESHOOTING Contents Making a copy of a non-standard size original The procedure fo r making a copy of a pay me nt slip or other non-standar d size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in th e centre of the paper.
8-5 TROUBLESHOOTING Contents I can't print from a computer... First check that th e printer driver for the mach ine is selected when printing. Also check that the printer dr iver port is set correctly. Check here Checking the printer name Check that the mach ine is selected in the Print dialog box, and select the machine if it is not.
8-6 TROUBLESHOOTING Contents Changing the paper size used for a print job When the size of paper specifie d for a print job is not loaded in any of the machine's paper trays, fo llow the steps below to change the p aper size.
8-7 TROUBLESHOOTING Contents Adjusting the volume of the ringer If the ringing so und made when the machine receives a fax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjuste d in the system settings (administr ator).
8-8 TROUBLESHOOTING Contents This section explains what to do when a pap er misfeed occurs in the machine. REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfee d has occurred." will appear in t he touch panel and printing and scanning will stop.
8-9 TROUBLESHOOTING Contents PAPER MISFEED ILLUSTRATIONS If you require more info rmation when reading the instru ctions in the touc h panel, se e the paper misfeed illustrations below. Refer to the illustration belo w and then go to the appropriate illust ration (1 to 14) for your situation.
8-10 TROUBLESHOOTING Contents Remove any misfed paper. Be careful not to tear the misfed pap er during removal. Lift (A) up in the direct ion of the arrow and re move any misfed pap er. After removing the m isfed paper, retur n (A) to its original position .
8-11 TROUBLESHOOTING Contents If a misfeed was not f ound in the above step, remove the misfed paper fr om under the paper guide. Be careful no t to tear the misfed paper during removal. Return the paper guide lever to its original position. (4) Original misfeed Open the document feeder cover and remove the misfed originals.
8-12 TROUBLESHOOTING Contents (7) Paper misfeed in the bypass tray Remove the misfed paper from the by pass tray. Be careful not to tear the misfed pap er during removal. (8) Paper misfeed in the bypass tray (side) Open the side cover and remove the misfeed.
8-13 TROUBLESHOOTING Contents If misfed paper is not found in the previous step’s illustration, pu ll out paper tray 3 and remove the misfed pap er. Pull the tray all the way out until it stops. Check the paper tr ansfer unit inside the tray. Be careful not to tear the misfed pap er during removal.
8-14 TROUBLESHOOTING Contents (13) Paper misfeed in the large capacity tray Close the bypass tr ay. Open the top cover of tr ay 5. Open the top cover and remove the misfed pape r.
8-15 TROUBLESHOOTING Contents Follow the steps below to remove a staple jam. ☞ FINISHER UNIT (page 8-15) ☞ SADDLE STITCH UNIT (page 8-17) ☞ FINISHER (3 TRAYS) (p age 8-19) FINISHER UNIT REMOVING STAPLE JAMS 1 Open the front cover of the finisher.
8-16 TROUBLESHOOTING Contents 5 Holding the knob, return part (A) to its original position. Press firmly until you hear a "click". 6 Return the staple case to its original position. Insert the cartridge all the way in until it clicks into place.
8-17 TROUBLESHOOTING Contents SADDLE STITCH UNIT 1 Open the lower cover of the saddle stitch finisher. When an optional inserter is installed, op en the front cover of the inserter befo re opening the lower cove r of the finisher. 2 Slide out the saddle stitch unit carefully toward the front.
8-18 TROUBLESHOOTING Contents 6 Return the staple case to its original position. 7 Return the saddle stitch holder and the saddle stitch unit to their respective original positions.
8-19 TROUBLESHOOTING Contents FINISHER (3 TRAYS) 1 Open the front cover on the left of the finisher. 2 (1) Lift the green stapler lever. (2) S lide out the staple cartridge. 3 Hold the knob and lower part (A). 4 Remove the jammed staples. 5 Hold the knob and retu rn part (A) to its original position.
8-20 TROUBLESHOOTING Contents 6 Put the staple cartridge back into the stapler. Push the staple cartridge in until the tabs engage and th en push it down until it clicks into place.
8-21 TROUBLESHOOTING Contents WHEN INSTALLATION WAS NOT SUCCESSFUL INSTALLING THE SOFTWARE WHEN INSTALLATION WAS NOT SUCCESSFUL • The softwa re cannot be installed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-22 TROUBLESHOOTING Contents The machine is not detected (when connected to a network). Is the machine power on? Switch on the main powe r switch and the [POWER ] key ( ) in that order. (In Windows, sear ch again after powering on the machine. ) If the machine is powered off, it will not be detected.
8-23 TROUBLESHOOTING Contents The printer driver cannot be installed (Wi ndows 2000/XP/Server 2003) If the printer driver cannot be installed on Windows 2000/XP/Se rver 2003, follow the steps below to check your computer settin gs. The printer driver is not installed correctly by plug and play (USB connection in Windows).
8-24 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPYING OPERATION COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying do es not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-25 TROUBLESHOOTING Contents Two-sided copying does not take place. Does the paper type setting of the selected tray specify a type o f paper that cannot be used fo r two-sided copying? Check "Tray Settings" in the system settings. If the [Disable Duplex] checkbox is selected , two-sided copying using that tray will not be possible.
8-26 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light or too dark. Is the image too light or too dark? Select an appropriate exposure mode for the origina l being copied and adjust the exposure level manually.
8-27 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINTING OPERATION PRINTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing doe s not take p lace.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-28 TROUBLESHOOTING Contents Printing does not take place. Is the IP address selected correctly? (Windows) Check the IP address setting. If the machine does not have a permanen t IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
8-29 TROUBLESHOOTING Contents Printing does not take place. Was a Notice Page printed? Check the printed Notice Page. A Notice Page will be printed to indicate the cause of the problem if a print j ob cannot be performed as sp ecified and the cause is not shown in the display.
8-30 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is grainy. Are the printer driver settin gs appropriate for the print job? Check the settings of the printer driver. When selecting print settings, you can set the print mode to [Normal] or [Fine].
8-31 TROUBLESHOOTING Contents The image is upside down. Are you using a type of paper (tab paper, punch paper, etc.) that can only be loaded in a fixed orientation? Rotate the image 180 degrees before printing.
8-32 TROUBLESHOOTING Contents FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmissio n does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-33 • The transmit ted fax prin ts out blank at the rece iving side.
8-33 TROUBLESHOOTING Contents PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does not take place. Is the telephone line connected securely? Check the telephone line socket, the wall socket, and any extension adapters to make sure that all connections are secure.
8-34 TROUBLESHOOTING Contents Transmission does not take place. Does the job status screen (completed jobs) or a transaction report in dicate that the transmission was not successful? Perform the tra nsmission ag ain.
8-35 TROUBLESHOOTING Contents PROBLEMS RELATED TO RECEPTION Transmission does not begin at the specified time. Is the machine's clock set to the correct time? Set the clock to the cor rect time.
8-36 TROUBLESHOOTING Contents PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS The mach ine does not begin fax reception. Has the reception mode been set to "Manual Reception" in the system settings? Set the reception mode to "Auto Reception".
8-37 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group key s that are not being used.
8-38 TROUBLESHOOTING Contents PROBLEMS RELATED TO SC ANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmissio n does not take place. . . . . . . . . . . . . . . . . . . . . . . . . .
8-39 TROUBLESHOOTING Contents Transmission does not take place. Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? Check with your administrator. If your administrator has set a limit on the size of transmitted files, a file that exceeds the limi t cannot be transmitted.
8-40 TROUBLESHOOTING Contents Transmission takes a long time. Is the resolution setting appropria te at the time of scanning? Select reso lution and d ata compress ion settings that are suited to the purpose of transmission.
8-41 TROUBLESHOOTING Contents PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smal ler than the actual original size? Set the scan size to th e actual origin al size.
8-42 TROUBLESHOOTING Contents The scanned image is black and white. Are Internet fax or fax destinations included? Use the [Start] key. If Internet fax or fax de stin ations are includ ed, scanning will only take place in black and white. JPEG was selected for the file type but the file was created as a TIFF file.
8-43 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Adjust the number of stored keys.
8-44 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-44 • A filed data can not be printed.
8-45 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILE MANAGEMENT A job cannot be stored in a custom folder. Do custom folders appear in "Folder Information"? (When printing) Click the [Get Folder Name ] button in the document filing save screen of the prin ter driver to call up the custom folders that have been created on the machine.
8-46 TROUBLESHOOTING Contents A file name is cut off. Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission? If the name was stored in the advanced transmission settings before Quick File or File settings were configured, that name will be used for the stored file.
8-47 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERA TION • Specified ma chine functio ns cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-48 • The operat ion panel ca nnot be us ed.
8-48 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been di sabled by the administrator? Check with your administrator. Some functions may have been disabled in the system settings (administrator).
8-49 TROUBLESHOOTING Contents The operation panel cannot be used. Does the message " Call for service. Code:xx-xx*." appear in the touch panel? *Letters and numbers appear in xx-xx.
8-50 TROUBLESHOOTING Contents PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem Point to check Solution The original misfeeds (automatic document feeder). Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line.
8-51 TROUBLESHOOTING Contents The paper misfeeds. Is A5 (5-1/2" x 8-1/2") size pape r loaded? Load paper in tray 3 (the second tray) or in the bypass tray.
8-52 TROUBLESHOOTING Contents PROBLEMS RELATED TO QU ALITY / PRINT RESULTS Problem Point to check Solution Lines appear in the scanned image. Are the scanning a reas of the document glass or automatic document feeder dirty? Clean the scanning areas of the document glass or automatic document feeder.
8-53 TROUBLESHOOTING Contents PROBLEMS RELATED TO PERIPHERAL DEVICES Print quality is p oor. Is "Toner Save Mode" enabled? Check with your administrator. When "Toner Save Mode" is enabled, printing take s place using less ton er and thus the print result is lighter.
8-54 TROUBLESHOOTING Contents The connected USB memory cannot be used. Is the format of the USB memory FAT32? Check the USB memory device format. If the format of the USB memo ry is other than F AT32, use your computer to change the forma t to FAT32. Are you using a USB memory with a capacity of more than 32 GB? Use a 32 GB or less USB memory.
8-55 TROUBLESHOOTING Contents Punching does not take place. Does a message appea r instructing you to check the punch module? Dispose of punch scraps. ☞ 1.
8-56 TROUBLESHOOTING Contents The inserter does not operate. Are any inserter covers open? Close all covers. "Disabling of inserte r" is enabled in the administrator settings. Check with your administrator. Check the administrator settings a nd disable "Disabli ng of inserter".
8-57 TROUBLESHOOTING Contents OTHER PROBLEMS Problem Point to check Solution Preview images or thumbnail images do not appear. Are there a number of jobs waiting to be executed? Wait until several of the jobs have been execute d. The touch panel screen is difficult to view.
MXM753N-EX-ZZ Operation Guide MX-M623N MX-M753N MX-M623U MX-M753U MODEL:.
An important point after buying a device Sharp MX-M623U (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp MX-M623U yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp MX-M623U - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp MX-M623U you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp MX-M623U will certainly help you make a decision on the purchase.
If you already are a holder of Sharp MX-M623U, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp MX-M623U.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp MX-M623U. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp MX-M623U along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
