Instruction/ maintenance manual of the product MX-M502N Sharp
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COPIER PRINTER F A CSIMILE SCANNER / INTERNET F AX DOCUMENT FILING TR OUBLESHOO TING BEFORE USING THE MA CHINE SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A F AX SCAN AN IM.
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenien.
Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card.
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies.
Make a copy of this type of original More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) Boo.
Make a copy on this type of paper Envelopes and other special media A3 wide paper Tab Paper Transparency film.
Add the date or page numbers 2010/04/04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text.
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Fold output in half.
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Create a large poster z Make a mirror-image copy z Copy onto the centre of the paper Convenient funct.
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions.
Conserve Print on both sides of the paper Print multiple pages on one side of the paper.
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine.
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Bring out faint text and lines.
Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper.
Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees.
Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data.
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypte.
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions.
Conserve Send when the rate is lowest Check received data before printing Send two original pages as a single page Relay a transmission through a branch office.
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original prin.
Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages.
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges.
Save trouble 12 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-.
Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the o.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission.
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient.
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document.
Send this type of document Bulky original (shadows appear at edges) Bound original such as a book (one page at a time) More original pages than can be loaded at once Mixed-size originals Original prin.
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages.
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white Send two original pages as a single page ID or other card.
Save trouble 12 3 Store frequently used settings Send to multiple destinations aaa@aa.aa.c o bbb@bb.bb. c ccc@cc.cc.c o ddd@dd. dd. c eee@ee.ee .c o View the transmission log aaa@aa.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Selec.
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files.
Search for a file abc Search for a file using a keyword Search by checking the contents of files.
Organize my files Delete a file Delete all files Periodically delete files Change the folder.
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the toner collection container Dispose of punch waste.
Clean the machine Clean the document glass and automatic document feeder Clean the original feed roller Clean the bypass feed roller.
i ABOUT OPERATION GUIDE There are two wa ys to search for a top ic in this guide: you ca n use an "I want to..." menu, or you can u se a regular table of contents . The following explanat ion assumes that Adobe Re ader 8.0 is being used (Some butt ons do not appear in the defa ult state.
ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) Return to top page button If an operation does not proceed as expected , click this button to start over again . (2) Back one page button Displays the previous page.
iii MANUALS PROVIDED WITH THE MACHINE Operation manuals in PD F format (this manual) The manuals in PDF form at provide detailed expl anations of the procedure s for using the machine in each mode. To view the PDF manuals, down load them from the hard drive in the machine.
iv ABOUT OPERATION MANUAL This manual explains how to use th e MX-M282N/MX-M36 2N/MX-M452N/MX-M502N digit al multifunctional system. Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Start Guide.
1-1 This chapter provides information, such as ba sic operati on proced ures, how to load paper, and machine maintenance . BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . 1-3 • EXTERIOR . . . . . . . . . . . . . . . . .
1-2 BEFORE USING THE MACHINE MAINTENANCE REGULAR MAINTENA NCE . . . . . . . . . . . . . . . . . . 1-66 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-66 • CLEANING THE BYPASS FEED ROLLER . . . 1-68 • CLEANING THE ORIGIN AL FEED ROLLER .
1-3 BEFORE USING THE MACHINE Contents This section provides b asic information abou t the machine. Please read this chapt er before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Document cover* Place an ori ginal on the doc ument glass and close the document c over before copy ing starts.
1-4 BEFORE USING THE MACHINE Contents (9) Punch module * This is used to punch holes in output. Requires a finisher (large stacker). ☞ PUNCH MODULE (page 1-60) (10) USB connector (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine.
1-5 BEFORE USING THE MACHINE Contents INTERIOR (18) Toner cartridges These contain tone r for printing . When the tone r runs out in the cartridge, replace the cartrid ge with a new cartridge. ☞ REPLACING THE TONER CARTRIDGES (page 1-69) (19) Fusing unit Heat is applied here to fuse the transferred image on to the paper.
1-6 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Automatic do cument fe eder Document cove r (1) Paper feed roller This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or cl ean the paper feed ro ller.
1-7 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine. This connector is not initiall y available for use. If you wish to use the connector, con tact your service techni cian.
1-8 BEFORE USING THE MACHINE Contents OPERATION PANEL (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted.
1-9 BEFORE USING THE MACHINE Contents (9) [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (10) [LOGOUT] key ( ) Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pul se dial line.
1-10 BEFORE USING THE MACHINE Contents TOUCH PANEL This section explains h ow to use th e touch pa nel. • To enter text, see " ENTERING TEXT " (page 1-76). • For information on the screens and procedures for using th e system settings, see " Common Operat ion Methods " (page 7-4) in "7.
1-11 BEFORE USING THE MACHINE Contents Example 4 When at least o ne special mode is selected , the key appears in the base screen. The key can be touched to display a list of the selected special modes. Example 5 Touch a numeric value d isplay key to directly enter a value with th e numeric k eys.
1-12 BEFORE USING THE MACHINE Contents STATUS DISPLAY When the base scr een of a mode appears, th e right side of the to uch panel shows the machine's sta tus.
1-13 BEFORE USING THE MACHINE Contents SYSTEM BAR The system bar appe ars at the bottom of the touch panel. The items that app ear in the system bar are explaine d below. (1) Job status display The job in progress or reserved are indicated by icons. The icons are as follows.
1-14 BEFORE USING THE MACHINE Contents (3) Brightness adjustment key Touch this key to adjust the brightn ess of the touch panel. When touched, the fo llowing screen appears ne xt to the key. Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adju stment key again to close the screen.
1-15 BEFORE USING THE MACHINE Contents TURNING THE POWER ON AND OFF The machine has two po wer switches. The main power swi tch is at the lower left afte r the front cover is opened. The other powe r switch is the [POWER] key ( ) on the ope ration panel a t the top r ight.
1-16 BEFORE USING THE MACHINE Contents ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Energy Star g uidelines to help conserve natural reso urces and reduce environmental pollution .
1-17 BEFORE USING THE MACHINE Contents USER AUTHENTICATION User authentication re stricts the use of the machine to users that have been registe red. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the need s of your workplace.
1-18 BEFORE USING THE MACHINE Contents If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect user numb er is entered 3 times in a row.
1-19 BEFORE USING THE MACHINE Contents AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and password re ceived from the administrato r of the machine or the adminis trator of th e LDAP serve r.
1-20 BEFORE USING THE MACHINE Contents 3 Touch the [Pas sword] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). If you are logging i n to an LDAP server, enter the password that is stored with your LDAP server login name.
1-21 BEFORE USING THE MACHINE Contents If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect login nam e or password is entered 3 times in a row.
1-22 BEFORE USING THE MACHINE Contents HOME SCREEN When the [HOME] key is pressed on the oper ation panel, the home screen appe ars in the touch panel. Mode selection keys appear in the home scree n. These keys can be touched to open the base scr een of each mode.
1-23 BEFORE USING THE MACHINE Contents REMOTE OPERATION OF THE MACHINE The remote oper ation function allows you t o operate the machine from your computer. When this funct ion is added, th e same screen as the opera t ion panel screen app ears on your computer.
1-24 BEFORE USING THE MACHINE Contents ITEMS RECORDED IN THE JOB LOG The machine recor ds the jobs that are performed in the job log. The main information that is recorded in the job log is described below.
1-25 BEFORE USING THE MACHINE Contents 19 Print Job Related Item Output The output mode of a printed job. 20 Staple The status of stapling. 21 Staple Count The staple count. 22 Punch Count The punch count. 23 Fold Recorded in a job that uses the fold function.
1-26 BEFORE USING THE MACHINE Contents *In some environments this is not recorded. 44 Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. 45 Original Type Original type (text, printed photo, etc.
1-27 BEFORE USING THE MACHINE Contents IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in t he paper trays. Be sure to read this sect ion before loading paper . NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows.
1-28 BEFORE USING THE MACHINE Contents USEABLE PAPER Various types of paper are sold. Th is section explains what plain paper and wha t special media can be used with the machine.
1-29 BEFORE USING THE MACHINE Contents Print side face up or face down Paper is loaded wit h the print side face up or face do wn depending on the paper type and tray.
1-30 BEFORE USING THE MACHINE Contents TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sh eets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to size 11" x 17") can be loaded in tra ys 1 and 2.
1-31 BEFORE USING THE MACHINE Contents Stand/1x500 sheet paper drawer specifications Stand/2x500 sheet paper drawer specifications 5 Gently push the paper tray into the machine.
1-32 BEFORE USING THE MACHINE Contents TRAY SETTINGS OF TRAY 5 (LARGE CAPACITY TRAY) LOADING PAPER The large capacity tray can hold up to 3500 sheets of A4 or 8-1/2" x 11" size paper (80 g /m 2 (20 lbs .)). The paper size of tra y 5 can only be changed by a SHARP service technician.
1-33 BEFORE USING THE MACHINE Contents Large capacity tray specifications* * A stand/1x500 sheet pape r drawer or stand/2x500 sheet pape r drawer is required to connect the larg e capacity tray to the ma chi ne. 4 Gently push the paper tray into the machine.
1-34 BEFORE USING THE MACHINE Contents LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelop es, label sheets, tab pape r, and other spe cial media. Up to 100 sheets of paper can be loaded (up to 40 shee ts of heavy paper) for cont inuous printing similar to the ot her trays.
1-35 BEFORE USING THE MACHINE Contents IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plai n paper other than SHARP stand ard pap er or special media other th an SHARP-recomm ended transparency film, or when printi ng on the reverse side of previously used paper, the pape r must be loaded o ne sheet at a time.
1-36 BEFORE USING THE MACHINE Contents Loading envelopes When inserting envelopes in the bypa ss tray, place them aligne d to the left side in the orientat ion shown below. Only the front side o f envelopes can be printed on. Be sure to place the fr ont side face down.
1-37 BEFORE USING THE MACHINE Contents Fusing unit pressu re adjusting levers In some cases damage t o the envelopes or smudg ing may occur even if envelopes within the spe cifications are used.
1-38 BEFORE USING THE MACHINE Contents This section explains h ow to place originals in th e automat ic document feeder an d on the d ocument gl ass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in th e automatic d ocument fe eder.
1-39 BEFORE USING THE MACHINE Contents 1 Make sure an original does not remain on the document glass. Open the automa tic document fee der, make sure tha t an original is not on th e document glass, and the n gently close the automatic do cument feeder.
1-40 BEFORE USING THE MACHINE Contents PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains h ow to plac e the origin al on the d ocument gla ss. Allowed o riginal sizes When the original is a non-standard size, see the appropriate explanation below for the mo de you are using.
1-41 BEFORE USING THE MACHINE Contents Placing a thick book When scanning a thick book or oth er thick original, follow the steps belo w to press the book down. (1) Push up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of the automatic docume nt feeder will rise.
1-42 BEFORE USING THE MACHINE Contents This section describe s the peripheral devices that can be used with the machine and e xplains how to use the finisher a nd saddle stitch finisher, as well as Sharp OSA (applica tion communication modu le and external account module).
1-43 BEFORE USING THE MACHINE Contents Punch modul e MX-PNX5A MX-PNX5B MX-PNX5C MX-PNX5D Punches holes in copies and other output. Requi res a saddle stitch finisher. Barcode font kit AR-PF 1 Adds barcode fonts to the machine. PS3 expansion kit MX-PKX1 Enables the machine to be used as a Postscript compatib le printer.
1-44 BEFORE USING THE MACHINE Contents FINISHER The finisher is equippe d with the offset funct ion, which offsets each set of outpu t from the previous s et. In addition, ea ch set of sorted output can be stapled. An optional hole punch ing unit can also be installed to punch holes in output.
1-45 BEFORE USING THE MACHINE Contents Finisher specifications *1 The maximum numb er of sheets that can be held vari es depending on ambient cond itions in the installation locatio n, the type o f paper, and the storage co nditions of the paper. *2 Up to 10 envelopes can be output.
1-46 BEFORE USING THE MACHINE Contents Punch module specificat ions (for finisher) Model MX-PNX1A MX-PNX1B MX-PNX1C MX-PNX1D Hole punching 2 holes 2 holes or 3 holes 4 holes 4 holes, broad wi dth Allo.
1-47 BEFORE USING THE MACHINE Contents FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace the st aple cartridge. Replacing the staple cartridge 1 Open the cover.
1-48 BEFORE USING THE MACHINE Contents 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 8 Close the cover.
1-49 BEFORE USING THE MACHINE Contents FINISHER (LARGE STACKER) The finisher (large stacker) is equi pped with the offset f unction, which offse ts each set of output from the previous set, and the staple sort fu nction, which staples each set of output.
1-50 BEFORE USING THE MACHINE Contents Finisher (large stacker) specifications *1 *1 Paper pass unit and stand/1x500 sheet paper dr awer or stand/2x500 she et paper drawer are required to connect the finisher (lar ge stacker) to the machine.
1-51 BEFORE USING THE MACHINE Contents Punch module specifications (f or finisher (large stacker)) Model MX-PNX6A MX-PNX6B MX-PNX6C MX-PNX6D Hole punching 2 holes 2 holes or 3 holes 4 holes 4 holes, b.
1-52 BEFORE USING THE MACHINE Contents FINISHER (LARGE STACKER) MAINTENANCE When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace the st aple cartridge. Replacing the cartridge 1 Open the front cover.
1-53 BEFORE USING THE MACHINE Contents 5 Pull the seal that holds the staples straight out. 6 Push the staple case firmly back in. Push the staple case in until it clicks into place. 7 Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
1-54 BEFORE USING THE MACHINE Contents SADDLE STITCH FINISHER This includes the offset function that offse ts each set of out put fro m the previous set, the st aple sort function that st aples each set of output, the saddle stitc h function t hat automatic ally staples and folds out put, and the fold functio n that folds output in half.
1-55 BEFORE USING THE MACHINE Contents Saddle stitch finisher specifications* 1 *1 Paper pass unit and stand/1x500 sheet paper dr awer or stand/2x500 she et paper drawer are required to connect the saddle stitch finisher to the machine.
1-56 BEFORE USING THE MACHINE Contents Punch module specifications (f or saddle stitch finisher) Model MX-PNX5A MX-PNX5B MX-PNX5C MX-PNX5D Hole punching 2 holes 2 holes or 3 holes 4 holes 4 holes, bro.
1-57 BEFORE USING THE MACHINE Contents SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appea r in the operation panel. Follow the procedure below to replace the st aple cartridge. Replacing the staple cartridge (finisher unit) 1 Open the front cover.
1-58 BEFORE USING THE MACHINE Contents 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Push the saddle stitch finisher back and latch it to the machine. 8 Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
1-59 BEFORE USING THE MACHINE Contents Replacing the staple cartri dge (saddle stitch unit) Before starting th is procedure, remove all output from the output t ray of the saddle stitch fini sher. Do not replace removed output in the output tray. 1 Open the side cover.
1-60 BEFORE USING THE MACHINE Contents PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box.
1-61 BEFORE USING THE MACHINE Contents Finisher (large stacker) 1 Open the front cover of the punch module. 2 Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or oth er container, taking care not to let the waste scatter.
1-62 BEFORE USING THE MACHINE Contents Saddle stitch finisher 1 Open the front cover. 2 Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or oth er container, taking care not to let the waste scatter. 3 Return the punch waste box to its original position.
1-63 BEFORE USING THE MACHINE Contents SHARP OSA Sharp OSA (Open Syst ems Architecture) is an archit ecture that enables exter nal applications to be dire ctly connected to a digital multifunct ion machine over a network.
1-64 BEFORE USING THE MACHINE Contents EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account module is req uired to use a "external account application" on t he machine. An external account ap plication can be used in "external a u thentication mode" or "external count mode".
1-65 BEFORE USING THE MACHINE Contents If login fails If the login screen fails t o appear or the applicat ion does no t operate correctly, th e machine ma y also stop o perating correctly. In this event, it is r ecommended that you quit external a ccount mode from the Web pages of the machin e.
1-66 BEFORE USING THE MACHINE Contents This section explains how to clean the machine and replac e t he toner cartridges and the to ner collection container. REGULAR MAINTENANCE To ensure that the ma chine continues to pr ovide top quality performance, pe riodically clean the machine.
1-67 BEFORE USING THE MACHINE Contents 1 Open the automatic document feeder and remove the glass cleaner. 2 Clean the document scanning area o n the document glass with the glass cleaner.
1-68 BEFORE USING THE MACHINE Contents CLEANING THE BYPASS FEED ROLLER If paper misfeed s frequently occur when feeding envelopes or h eavy paper through the bypass tray, wipe the su rface of the feed roller wit h a clean soft cloth moistened with water or a neutral deterg ent.
1-69 BEFORE USING THE MACHINE Contents REPLACING THE TONER CARTRIDGES Be sure to replace the ton er cartridge when the message "Ch ange the toner cartridg e." appears. In copy mode OK Change the toner cartridge. Ready to scan for copy. (Toner supply is low.
1-70 BEFORE USING THE MACHINE Contents 1 Open the front cover. 2 Pull the toner cartridge toward you. Gently pull the toner cartridge horizontally toward you. When pulling out the toner cartridge, pull it out gently. If the cartridge is pulled out abr uptly, toner ma y spill out.
1-71 BEFORE USING THE MACHINE Contents 6 Close the front cover. After the toner cartridge is replaced, the machine au tomatically enters image adjus tment mode. Caution • Do not throw a toner cart ridge into a fire. Toner may fly and ca use burns. • Store toner cartridges out of the reach of small children.
1-72 BEFORE USING THE MACHINE Contents REPLACING THE TONER COLLECTION CONTAINER The toner collect ion container collects exce ss toner that is produce d during printing. Wh en the toner collection container becomes full, "Replace used toner c ontainer.
1-73 BEFORE USING THE MACHINE Contents 5 Plug the hole in th e toner collection container with the cap. Push the cap in firmly so that toner will not leak out. Do not discard the toner collection container. Place it in a plastic bag a nd keep it until yo ur service technician comes to perform maintenance.
1-74 BEFORE USING THE MACHINE Contents REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installe d on the automatic document feed er and the stamp has become faint, repl ace the stamp cartridge (AR-SV1). Supplies Stamp cartr idge (2 in pac kage) AR-SV 1 1 Open the automatic document feeder.
1-75 BEFORE USING THE MACHINE Contents 5 Install a new stamp cartridge. 6 Push the stamp unit back in. Push the stamp unit in until it clicks into place. 7 Replace the original pressure sheet. Push the holders in until they click into place. 8 Close the automatic document feeder.
1-76 BEFORE USING THE MACHINE Contents This section expla ins the text entry scre en. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Description This changes the text entry screen from the lower ca se screen to the upper case screen.
1-77 BEFORE USING THE MACHINE Contents KEYBOARD Entering text from an external keyboard An external keyboar d can only be used as a alternat ive for the text entry screen t hat appears in the machine 's touch panel.
1-78 BEFORE USING THE MACHINE Contents BEFORE INSTALLING THE SOFTWARE For an intro duction to the softwa re that enables the use of the printer an d scanner functions, details regarding the typ e of CD-ROM that co ntains the software , and installation in st ructions, see "BEFORE INSTALLING THE SOFTWARE" in the Start Guide.
1-79 BEFORE USING THE MACHINE Contents SETUP IN A WINDOWS ENVIRONMENT This section explains how to install th e software and configure setting s so that the printer and scanner functio n of the machine can be used with a Windows computer. The section from this pa ge to page 1-83 is also included in th e Start Guide.
1-80 BEFORE USING THE MACHINE Contents For the steps that follow, see th e appropriate page below for the software th at you are installing. INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER To install th.
1-81 BEFORE USING THE MACHINE Contents X Standard installation When the software select ion screen appears in step 6 of " OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) " (page 1-79), perf orm the steps below. 1 * The above screen appears whe n using the "Disc 1" CD-ROM.
1-82 BEFORE USING THE MACHINE Contents 3 Printers connected to the network are detected. Select the machine and click the [Next] button. • If the machine is not found, make sure th at the machin e is powered on and that the machine is connected to the network, and then click the [Re-search] button.
1-83 BEFORE USING THE MACHINE Contents This completes the installati on. • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-96) to configu re the printer driver setti ngs.
1-84 BEFORE USING THE MACHINE Contents X Installation by specifyi ng the machine's address When the machine cannot be found because it is not powered on or otherwise, installation is possible by entering the name (host nam e) or IP address of the ma chine.
1-85 BEFORE USING THE MACHINE Contents 4 Enter the name (host name) or IP address of the machine and click the [Next] button. ☞ Start Guide "Checking the IP address of the machine" If the machine is being used on an IPv6 network, enter any numbers or characters.
1-86 BEFORE USING THE MACHINE Contents This completes the installati on. • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-96) to configu re the printer driver setti ngs.
1-87 BEFORE USING THE MACHINE Contents X Printing using the IPP func tion and the SSL function The IPP functi on can be used to print to the ma chine over a network using HTTP prot ocol. When the machine is in a remot e location, this function can be used in place of th e fax function to print a higher qu ality image than a fax.
1-88 BEFORE USING THE MACHINE Contents This completes the installati on. • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-96) to configu re the printer driver setti ngs.
1-89 BEFORE USING THE MACHINE Contents WHEN THE MACHINE WI LL BE CONNECTED WITH A USB CABLE When the software select ion screen appears in step 6 of " OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) " (page 1-79), perf orm the steps below.
1-90 BEFORE USING THE MACHINE Contents This completes the installati on. • After installing the printer driver, see " C ONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-96) to configure the printer dri ver settings.
1-91 BEFORE USING THE MACHINE Contents When installing the PCL5e print er driver, PS printer driver, PPD drive r, or PC-Fax driver Installation is possible even after the USB cable has been connected.
1-92 BEFORE USING THE MACHINE Contents This completes the installati on. 5 When the printer driver selection window appears, remove the [PCL6] checkmark and select the printer driver to be installed, and then click the [Next] button. Click the checkbox of the printer driver to be instal led so that a checkmark ( ) appears.
1-93 BEFORE USING THE MACHINE Contents • After installation, see " CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE " (page 1-96) to configu re the printer driver setti ngs. • Make sure that t he port of the installed driver is the same as the port used by the PCL6 printer driver.
1-94 BEFORE USING THE MACHINE Contents USING THE MACHINE AS A SHARED PRINTER If you are going to use th e machine as a shared printer on a Windows network with the printer d river or the PC-Fax driver installed on a print server , follow the steps below to install the pr inter driver or the PC-Fax dr iver on the client computers.
1-95 BEFORE USING THE MACHINE Contents This completes the installati on. If you installe d the PS printe r driver or th e PPD driver, t he PS display fonts can b e installed from the "PRINTER UTILITIES" CD-ROM that accompanie s the PS3 exp ansion kit.
1-96 BEFORE USING THE MACHINE Contents CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printer driver settings appropriately for the options that have been installed and the size and type of paper loaded in th e machine.
1-97 BEFORE USING THE MACHINE Contents 5 Configure the image of the machine. An image of the machine is formed in the printer driver configuration windo w based on the o ptions that are i nstalled. (1) Select the options that are ins talled on the machine.
1-98 BEFORE USING THE MACHINE Contents X When the PPD driver is installed 1 Click the [Start] button ( ), click [Contr ol Panel], and then click [Printer]. • In Windows XP/Server 20 03, click the [start] butto n and then click [Printers and Faxes]. • In Windows 2000, click the [Start] button, select [Setting s], and then click [Printers].
1-99 BEFORE USING THE MACHINE Contents INSTALLING THE PRINTER STATUS MONITOR Printer Status Monitor is a pr inter utility that allows genera l users to check the current s t atus of the ma chine on their computer screen, such as whet her or not the machine is ready to prin t.
1-100 BEFORE USING THE MACHINE Contents INSTALLING THE SCANNER DRIVER The scanner driver (TWAIN dr iver) can only be used when the machine is connected to a network. When the sca nner driver is installed, PC scan mode of the image send function can be used .
1-101 BEFORE USING THE MACHINE Contents This completes the configuratio n of the scanner driver. 6 Click the [Search] button. If you know the IP address, you can click the [Input] key and enter the IP address without searching. 7 Select the IP address of the machine from the "Address" menu and click the [OK] button.
1-102 BEFORE USING THE MACHINE Contents INSTALLING THE PS DISPLAY FONTS Fonts that ca n be used by the PS prin ter driver ar e contained on the "PRI NTER UTILITIES" CD-ROM that accompanies the PS3 expansion kit. Inst all these fonts as needed for the PS prin ter driver.
1-103 BEFORE USING THE MACHINE Contents CHANGING THE PORT When using the machine in a Windows environment, follow th e steps below to chang e the port when you have changed the IP address of th e machine or have installed the PC-Fax dr iver when the machine is connecte d with a USB cable.
1-104 BEFORE USING THE MACHINE Contents 4 Select [SC2 TCP/IP Port] and then click the [New Port] button. • The "SC2 TCP/IP Port" is added when the printer driver is installed using a "Standard installation", or a "Custom installation" with "LPR Direct Print (Spe cify Address/Auto Search)" selected.
1-105 BEFORE USING THE MACHINE Contents X Changing to a St andard TCP/IP Port If the machine is being used on an IPv6 network, change the port to a port created using the opera ting system's "Standard TCP/IP Port". 1 Follow steps 1 to 3 of " CHANGING THE PORT " (page 1-103).
1-106 BEFORE USING THE MACHINE Contents When using a port created with "Standard TCP/IP Port" In the screen that ap pears after you click the [Configu re Port] button in the scree n of step 3, make sure the [SNMP Status Enabled] checkbox is not se lected ( ).
1-107 BEFORE USING THE MACHINE Contents SETUP IN A MACINTOSH ENVIRONMENT This chapter explains how to install the PPD file to enable prin ting from a Macintosh and how to conf igure the printer driver settings. ☞ MAC OS X : this pa ge (v10.2.8, v10.
1-108 BEFORE USING THE MACHINE Contents This completes the installation of the software. Next, configure the printer dr iver settings. 7 The Licence Agreement windo w will appear. Make sure th at you understand the contents of the licence agreement and then click the [C ontinue] button.
1-109 BEFORE USING THE MACHINE Contents 12 Double-click the [Printer Setup Utility] icon ( ). If you are using Mac OS X v10.2.8, doubl e-click the [Utilities] folder and then double-click the [Print Centre] icon. If this is the first time you are installing a p rinter driver on your computer, a confirmation message will appear.
1-110 BEFORE USING THE MACHINE Contents v10.4.11, v1 0.5 - 10.5.8, v10 .6 - 10.6.2 (1) Click the [Default Browser] i con. If you are using Mac OS X v10.5 to 10.5.8 or v10.6 to 10.6.2, click the [Default] icon. (2) Click the machine's model name. • Using with Appl eTalk: The machine's model na me usually appears as [SCxxxxxx]*.
1-111 BEFORE USING THE MACHINE Contents This compl etes the confi gurat ion of the printer drive r. 15 Display printer information. (1) Click the machine's name. If you are using Mac OS X v10.5 to 10.5.8 or v10.6 to 10.6.2, click the [Options & Supplies] button, click the [Driver] tab and go to step 16.
1-112 BEFORE USING THE MACHINE Contents X Printing using t he IPP function The machine can prin t using the IPP function. When th e machine is in a remote location, this function c an be used in place of the fax funct ion to print a higher than a fax.
1-113 BEFORE USING THE MACHINE Contents MAC OS 9.0 - 9.2.2 This completes the installation of the software. Next, configure the printer dr iver settings.
1-114 BEFORE USING THE MACHINE Contents 8 Create a printer. (1) Click the [LaserWriter 8] icon. If multiple AppleTalk zones are displayed, select the zone that includes the prin ter. (2) Click the machine's model name. The machine's model na me usually ap pears as [SCxxxxxx].
1-115 BEFORE USING THE MACHINE Contents This compl etes the confi gurat ion of the printer drive r. Installing the screen fonts The screen font s for Mac OS 9.0 - 9.2.2 are contained in the [Font] folder of the "PRINTER UTILITIES" CD-ROM t hat accompanies the PS3 expansion kit.
1-116 BEFORE USING THE MACHINE Contents REMOVING THE SOFTWARE To remove the printer dr iver or software inst alled using the installer, follow the steps below. Windows Mac OS X Mac OS 9.0 - 9.2.2 After deleting the icon of the pr inter that uses the machine's PPD file from t he desktop, follow the steps below.
1-117 BEFORE USING THE MACHINE Contents 2 Double-click the [MacOS] folder. 3 Double-click the [Installer] icon ( ). 4 Select [Remove] in the Install menu and click the [Remove] button.
2-1 This chapter provides detailed explanations of the procedures for using th e copy function. BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUEN CE . . . . . . . . . . . . . . . . . . . . .
2-2 COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Ca rd Shot) . . . . . . . . . . . . . . 2-81 PRINTING THE DATE AND A STAMP ON COPIES (Stamp) . . . . . . . . . . . . . . . . . . . . . . . . . . 2-84 • GENERAL PROCEDURE FOR USING STAMP .
2-3 COPIER Contents This section prov ides information th at you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch p anel to open the base screen of co py mode. The base screen shows messages and keys necessary for copying, and sett ings that have been select ed.
2-4 COPIER Contents (8) Paper select display This shows the size o f paper loaded in each tray. For the bypass tray, the pap er type a ppears above the paper size. The selected tray i s highlighted. The approximate amount o f paper in each tray is indicated by .
2-5 COPIER Contents Customizing displayed keys Special mode keys and ot her keys can be displayed in th e base screen. By assigning frequ en tly used fu nctions to th ese keys, you can a ccess the functions with a single touch. To chan ge the functio n that is assi gned to a key, use "Cust omize Key Setting" in th e Web page s.
2-6 COPIER Contents COPYING SEQUENCE This section explains the basic proced ure for copying. Select sett ings in the order shown below to ensure that the copy operation ta kes place smoothly. For detailed pro cedures for selecting the se ttings, see the explan ation of each setting in th is chapter.
2-7 COPIER Contents Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ Sort mode (p age 2-33) • Group mode ☞ Group mode (page 2-3 3) • Offset .
2-8 COPIER Contents • When one or more special modes are sel ected, the ke y ap pea rs in the base screen. T ouch the key to display a list of the selected special modes. This lets you check what special modes are selected and th e settings of each mode.
2-9 COPIER Contents ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Orig inal] key, the size of the placed original is automatically d etected. The machine automa tically detects the original size when an original is placed and displays the size in the [Original] key in the base screen.
2-10 COPIER Contents Standard original placement orientations Place originals in the docume nt feeder tray or on the docu ment glass so that the t op and bottom of the origin al are oriented as shown in the illustration. If th e original is not oriented correctly and a function such as stapling is selected, the staple positions may no t be correct.
2-11 COPIER Contents PAPER TRAYS The machine is set to autom atically select a tray that h as th e same size of paper as the size of the placed origin al (automatic paper tray selection). If the correct p aper size is not selected or you wish to chan ge the paper size, you can select the paper tray manually.
2-12 COPIER Contents This section explains the basic pr ocedures for making copi es, including selection of the copy rati o and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how t o make copies (1-sided copies of 1-sided originals) usin g the automatic document feeder.
2-13 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copi es. If an incorrect number of cop ies is set.
2-14 COPIER Contents MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or othe r thick original that cann ot be scanned with the autom atic document feeder , open the automatic documen t feeder and place the original on the document glass.
2-15 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copi es. If an incorrect number of cop ies is set.
2-16 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES (when a reversing single pas s feeder is installed) Copying onto both sides of a sheet saves paper.
2-17 COPIER Contents Using the [Binding Change] key 4 Check the paper to be used. Make sure that the desired paper (tray) is selected. To change the paper (tray), t ouch the [Pa per Select] key.
2-18 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Automatic 2 -sided copyin g of 1-sided originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
2-19 COPIER Contents 3 Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. (2) Touch the [OK] key. The [2-Sided to 2-Sided] key and [2-Sided to 1-Sid ed] key cannot be used when copying from the document glass. 4 Check the paper to be used.
2-20 COPIER Contents 8 Touch the [R ead-End] key. To cancel scanning of th e original and copying. .. Press the [STOP] key ( ). System Settings (Administrator): Init ial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. Read - End Place next original.
2-21 COPIER Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected to obta in a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE.
2-22 COPIER Contents 2 Adjust the exposure level. Touch the key to make the co py darker. Touch the key to make the co py lighter. Guidelines for the exp osure level when [Text] is selected: 1 to 2: Dark originals such as a newspaper 3: Normal density origin als 4 to 5: Originals written in pencil or ligh t coloured text 3 Touch the [OK] key.
2-23 COPIER Contents REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic r atio selection function (A uto Image) , which auto matically selec ts the ratio to match the paper size. When the paper tray is ma nually changed, the [Auto Im age] key appears in the base screen of co py mode.
2-24 COPIER Contents MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [C opy Ratio] ke y in the base screen of copy mode to sele ct one of five (four ) preset enlargem ent ratios or five (four) preset reduction ratios (maximum 400%, minimum 25%) .
2-25 COPIER Contents 2 Touch the [OK] key. After touching the [OK] key, ma ke sure that a paper size suitable for the ra tio is selected. When the automatic docu ment feeder is used, the vertical and horiz ontal ratio selection ranges are both 25% to 200%.
2-26 COPIER Contents ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizont al and vertical copy ratios to be chang ed separately. Both the horizont al and vertical ratios can be set from 25% to 40 0% in increments of 1%.
2-27 COPIER Contents ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-st andard size or is not detect ed correctly, manually specify the original size . Touch the [Original] key in the base screen of copy mode and then fo llow the steps below.
2-28 COPIER Contents STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequently use. This section explains how to stor e, retrieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored.
2-29 COPIER Contents 2 Store the original size. (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a cus tom original size. Touch a key that does not show a size ( ). If you wish to edit or cl ear a previously stored key... Touch the key that you want to edit or cle ar.
2-30 COPIER Contents Retrieving a stored original size To retrieve a st ored original size, tou ch the [Original] ke y in the base screen of cop y mode and perform the st eps below. 1 Touch the [Custom Size] key. 2 Retrieve the desired st ored original size.
2-31 COPIER Contents OUTPUT To select out put functions and the output tray, t ouch the [Outpu t] key in the base screen of copy mode. Outp ut functions that can be selected are sor t, group, offset, sta ple sort, saddle stitch, and punch. All explanat ions of the settings below assume that a saddle stitch finisher is installed.
2-32 COPIER Contents The above screen shows the keys that appear when a saddle stit ch finisher is installed. The keys that appe ar will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depend ing what peripheral devices are insta lled.
2-33 COPIER Contents OUTPUT MODES This section explains the output mod es. Sort mode This is used to sort (colla te) output in to sets. Example: Sorting the output into 5 se ts Group mode This function group s copies by page.
2-34 COPIER Contents Staple sort function / Saddle stitch function The staple sort func tion sorts outpu t into sets, staples each set, an d delivers the sets to the tra y. The saddle stitch functi on staples each set in 2 places at the centrel ine and folds the stapled set.
2-35 COPIER Contents • The number of sheets that can be stapled at once in cludes any co vers and/or inserts that are inserted. • When Mixed Size Original in the special modes is used with the &qu.
2-36 COPIER Contents Paper folding function When a saddle stitch finisher is inst alled, the fold function can be used to f old printed output in half. Paper sizes that ca n be folded using the paper fo lding function are A4R, B4, A3, 8-1 /2" x 11"R, 8-1/2" x 14", 11 " x 17", 16KR, and 8K.
2-37 COPIER Contents Punch function If an optional punch mo dule is installed, holes can be punched in output . Paper size that ca n be punched is B5R to A3 (7-1/4" x 10-1/2" to 11" x 17"). However, A3W (12" x 18") sized paper and special media such as transparency film and ta b paper cannot be used.
2-38 COPIER Contents MAKING COPIES USING THE BYPASS TRAY In addition to plain pa per, the bypass tray allows you to make copies on transparency film, enve lopes, tab paper, and other special media . For detailed in formation on pap er that can be loaded in the bypass tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-27) in "1.
2-39 COPIER Contents 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. 5 Select the type of paper used in the bypass tray.
2-40 COPIER Contents Enter the paper size of the bypass tray When the [Custom Size ] key is touched, the paper size entry screen appears. Touch the X (width) numeric value display key to open a number entry screen . Enter the width of the paper with the numeric keys, and touch the [OK] key in the numbe r entry screen.
2-41 COPIER Contents This chapte r explains M argin Shift, Eras e, Dual Page Copy, and ot her special m odes. SPECIAL MODES When the [Special Mode s] key is pressed in the ba se screen, the special modes menu screen appears. The special modes men u consists of two screen s.
2-42 COPIER Contents Special modes menu (2nd screen) (1) [Stamp] key ☞ PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-84) (2) [Image Edit] key ☞ [Image Edit] KEY (page 2-104) (3) [Sharpne.
2-43 COPIER Contents [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selecte d special mode settings and retu rn to the base screen of copy mode .
2-44 COPIER Contents ADDING MARGINS (Margin Shift) This function is used to shift the copy im age right, left or down t o adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder.
2-45 COPIER Contents 4 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [S TART] key.
2-46 COPIER Contents ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when co pying thick originals or books. When a thick book is copied Erase modes Shadows appear here Not using the e rase function Using the erase function Shadows appear on the copy.
2-47 COPIER Contents 3 Select the erase settings. (1) Touch the desired erase mod e. Select one of the four positions. Touch the [Side Erase] key to open the fo llowing screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark appears.
2-48 COPIER Contents COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy funct ion produces separate copies of two docu ment pages that ar e placed side by side on the document glass. This funct ion is useful when making copi es of the fa cing pages of a book or ot her bound document.
2-49 COPIER Contents 3 Select Dual Page Copy. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 2-41) (2) Touch the [Dual Page Copy] key so that it is highlighted. (3) Touch the [OK] key. You will return to the base screen of copy mode. 4 Press the [START] key.
2-50 COPIER Contents MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copie s 2 original pages onto the front side an d 2 original pages onto t he reverse side of each sheet of paper so that the copie s can be folded at the centreline t o form a pamphlet.
2-51 COPIER Contents 3 Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Le ft Binding] or [Right Binding]). (3) To insert a cover, touch the [Cover Setting] key.
2-52 COPIER Contents 5 Touch the [OK] key. You will return to the base screen of copy mode. 6 Press the [START] key. Copying will begin. If you are using the document glass, change orig inals and pre ss the [START] key. Repeat until all pages have be en scanned and then touch the [Re ad-End] key.
2-53 COPIER Contents COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this function allows you to divide the originals into sets and f eed each set through th e automatic document fe eder one set at a time.
2-54 COPIER Contents 4 Insert the next set of originals and press the [ START] key. Repeat this step until all original s have been scanned. The copy settings (Exposure, Pap er Select, and Copy Ratio onl y) can be changed for each set of originals.
2-55 COPIER Contents Changing the copy settings for each set of originals The copy settings (Exposure, Paper Sele ct, and Copy Ratio only) can be chang ed for each set of originals. Perform the ste p below before pressing the [ Start] key to scan the originals in ste p 4 above.
2-56 COPIER Contents USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same networ k can be used to run a large copy job in parallel. Each machine prints ha lf of the copies, reducin g the time required to complete the job.
2-57 COPIER Contents 3 Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [START] key is pressed, the copies will automati cally be divided b etween the master and slave machines. If an odd number of copi es is set, the master ma chine will print the extra set.
2-58 COPIER Contents In this situation ... A punch module is installed on the master mac hine but not on the slave machi ne. • Copying without punching: tandem copy is possible.
2-59 COPIER Contents USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corres ponding to front and back covers of a copy job when t he automatic docu ment feeder is used. A diff erent type of paper can also be aut omatically added as an insert at specifie d pages.
2-60 COPIER Contents INSERTING COVERS IN COPIES (Cover Settings) A different t ype of pap er can be inse rted at the p ositions corr esponding to the fron t and back co vers of a co py job. This is useful for arranging docume nts in an attractive format and for using a different type of paper as a cover on an estimate sh eet or similar docu ment.
2-61 COPIER Contents 4 Select cover settings. (1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If the [No] key is touched, o nly cover insertion will be performed. In this case, go to step (3). (2) To copy on one side of the cov er, touch the [1-Sided] key.
2-62 COPIER Contents 6 Touch the [OK] key. You will return to the base screen of copy mode. You can touch the [Inse rtion Type A] key or the [Insertion Type B] key to select insert settings. ☞ INSERTING INSERT SHEETS IN COPIES (Insert Settings) (page 2-63) To check your settings, t ouch the [Page La yout] key.
2-63 COPIER Contents INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have diff erent paper automat ically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separate ly for each.
2-64 COPIER Contents 4 Select insert settings. (1) If the insert will be copied on, tou ch the [Yes] key. Otherwise, t ouch the [No] key. If the [No] key is touched, on ly inse rt sheet insertion will be performed. In this case, go to step (3). (2) To copy on one side of the insert, touch the [1-Sided] key.
2-65 COPIER Contents 6 Touch the [Insertion Settings] key. 7 Specify the pages where inserts A and B will be inserted. (1) Touch the [Insertion Type A] key or the [Insertion Type B] key. Specify the page whe re the highligh ted insert will be inserted.
2-66 COPIER Contents 8 Touch the [OK] key. You will return to the base screen of copy mode. To select cover settings, touch the [Front Cover] key or the [Back Cover] key. ☞ INSERTING COVERS IN COPIES (Cover Settings) (page 2-60) To check your settings, t ouch the [Page La yout] key.
2-67 COPIER Contents CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and ins ert settings can be combined. This section explains how to check comple ted cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 1 Select the special modes.
2-68 COPIER Contents 3 Example: Touch in sert A at page 4 Touch the key of the page that you wish to delete or change. If you do not need to change the setting, touch the [OK] key and go to step 6. • Each key shows a print image icon and the inserti on page.
2-69 COPIER Contents 5 Change the settings for insert type A/B. The settings are changed in the same way as they are initially configured. See step 7 of " INSERTING INSERT SHEETS IN COPIES (Insert Settings) " (page 2-63) to change the insert settings.
2-70 COPIER Contents ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency f ilm, the sheets may stick together due to sta tic electricity.
2-71 COPIER Contents 4 Select insert settings. (1) Select whether or not the insert paper wi ll be copied on ([Yes] or [No]). (2) Touch the [OK] key. You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected.
2-72 COPIER Contents COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a unifor m layout. Select 2in1 to copy two original pages onto one sh eet, or 4in1 to copy four original pages on to one sheet.
2-73 COPIER Contents 3 Select the number of originals to be copied onto one sheet of paper, the layout, and the border. (1) Touch the [2in1] key or the [4in1] ke y. If needed, the images will be rota ted. (2) Select the layout. Select the order in wh ich the originals will be arranged on the copy.
2-74 COPIER Contents COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or othe r bound document. Copies made with this fun ction can be f olded at the centre to cr eate a bookle t. This function is convenie nt for arra nging copi es into an at tractive bo oklet or pa mphlet.
2-75 COPIER Contents 2 Select book copy settings. (1) Select the binding position ([Left Binding] or [Right Binding]). (2) To insert a cover, touch the [Cover Setting] key. If a cover will not be added, go to step 4. Cover settings cannot be selecte d if insertion of covers an d inserts is disabled in the sys tem settings (administrator).
2-76 COPIER Contents 4 Touch the [OK] key. You will return to the base screen of copy mode. 5 Place the original face down on the document glass. Place the opened front cover and b ack cover face down. 6 Press the [START] key to scan the first original.
2-77 COPIER Contents 8 Touch the [R ead-End] key. Copying will beg in. To cancel scanning and copyin g... Press the [STOP] key ( ). • Four original pages will be copied onto eac h sheet of paper. Blank p ages will be auto mati cally added at the end if the total number of original page s is not a multiple of four.
2-78 COPIER Contents COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper . Prepare appro priate origina ls for the tab caption s.
2-79 COPIER Contents Tab copying with a right binding Original s Placing the or iginals Loading tab paper • Document feeder tray Insert the originals so that the side with no tab text enters first. Load the tab paper so that the tab on th e first sheet is away from you.
2-80 COPIER Contents 4 Load the tab paper. When using the bypass tray, place the pa per with the print side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab pape r, configure the bypass tray settings as explained in " MAKING COPIES USING THE BYPASS TRAY " (page 2-38).
2-81 COPIER Contents COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this fu nction allows you to co py the front and re verse sides together onto a single sheet of pap er. This function is convenie nt for makin g copies for id entification p urposes and helps save paper.
2-82 COPIER Contents 4 Select card shot settings. (1) Enter the original size . With the [X] key highlighted, enter the X (horizontal ) dimension of the original with the keys. Touch the [Y] key and ente r the Y (vertical) dimensio n of the original with the keys.
2-83 COPIER Contents • The original must be placed on the document glass. • Copying is only p ossible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot.
2-84 COPIER Contents PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function t o print the date, a stamp, the page n umber , and te xt on copies.
2-85 COPIER Contents GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Modes] key.
2-86 COPIER Contents 4 Select Stamp. For detailed information on e ach of the stamp items, see the following sections: Date: ADDING THE DATE TO COPIES (Date) (page 2-88) Stamp: STAMPING COPIES (Stamp).
2-87 COPIER Contents 7 Press the [START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals and press the [S TART] key.
2-88 COPIER Contents ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the d ate, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 1 Touch the [Date] key in the st amp selection screen.
2-89 COPIER Contents 4 Select the pages that the date will be printed on and touch the [OK] key. Select printing on the first page onl y, or printing on all pages. After touching the [ OK] key, continue from step 5 of " GENE RAL PROCEDURE FOR USING STAMP " (page 2-85) to complete the copy procedure.
2-90 COPIER Contents STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, size, density, and pages (f irst page only or all pages) can be selected for a stamp.
2-91 COPIER Contents 3 Touch the [Exposure] key and set the density. If you wish to darken, touch the key. I f you wish to lighten, touch the key. When you have finished selecting the settings, touch the [OK] key. 4 Touch the [Larger Smaller] key to select the size of the stamp.
2-92 COPIER Contents PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The positio n, format, and page num ber can be selected fo r page numbering. Printing the page number at th e bottom centre of the paper. 1 Touch the [Page Numbering] key in the stamp selection screen.
2-93 COPIER Contents 3 To configure page number settings, touch the [Page Number] key. If you do not n eed to configure page number settings, go to step 8. 4 Select page number settings. (1) Touch the [Manual] key. (2) Set the first number, the last number, and the "Printing Starts from Page" number.
2-94 COPIER Contents 6 Touch each item that you want counted in the page numbe rs so that a checkmark appears , and then touch the [OK] key. Items with a checkmark will be reflected in th e print image on the right side of the screen.
2-95 COPIER Contents • When Page Numbering is selecte d, copying in group mode is not possib le. The mode automa tically changes to sort mode. • When the page number printi ng position is set to t.
2-96 COPIER Contents PRINTING TEXT ON COPIES (Text) Entered te xt can be prin ted on copies. Up to 30 frequent ly used text strings can be stored. Example: Printing "April 2010 Plann ing Meeting" in the top left corner of the paper 1 Touch the [Text] key in the st amp selection screen.
2-97 COPIER Contents 4 Select the pages to be printed on and touch the [OK] key. Select printing on the first page onl y, or printing on all pages. After touching the [ OK] key, continue from step 5 of " GENE RAL PROCEDURE FOR USING STAMP " (page 2-85) to complete the copy procedure.
2-98 COPIER Contents Storing, editing, a nd deleting text strings 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-85). 2 Touch the [Store/Delete] key. 3 Store a text string, or edit/delete a stored text string.
2-99 COPIER Contents 4 Touch the [Back] key. You will return to the scree n of step 2. To copy using a stored text stri ng, continue from step 2 of " PRINTING TEXT ON COPIES (Text) " (page 2-96). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.
2-100 COPIER Contents CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the print layout, change the print positio n, and delete stamp items. 1 Touch the [Layout] key. The [Layout] key can only be touched when stamp items have be en selected.
2-101 COPIER Contents 4 Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will a ppear as follows depending on the state of the settings. The above key is the top left ke y.
2-102 COPIER Contents ADDING A WATERMARK TO A COPY (Watermark) When making a copy, speci fic text can be added to th e copy as a watermark. The density, angle, and pages (f irst page only or all pages) ca n be selected for a watermar k. The watermark is printe d at the centre of the paper.
2-103 COPIER Contents 3 Touch the [Exposure] key and set the density. If you wish to darken, touch the key. I f you wish to lighten, touch the key. When you have finished selecting the settings, touch the [OK] key. 4 Touch the keys to set the angle of the watermark.
2-104 COPIER Contents [Image Edit] KEY When the [Image Edit] key is touche d in the 2nd special modes menu scree n, the image edit menu screen ope ns. Image edit menu screen (1) [Photo Repeat] key ☞.
2-105 COPIER Contents REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 15 0 mm size, 70 mm x 100 mm size.
2-106 COPIER Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-104) 3 Select Photo Repeat settings.
2-107 COPIER Contents CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge a n image of an original an d print it as a composite image using multiple sheets of paper. 1 Select the special modes. (1) Touch the [Special Modes] key.
2-108 COPIER Contents 2 * The size that is twice A0 size. Set the enlargement size and the original size. (1) Select the size system that you wish to use for multi-page enlargement. Touch the keys to displa y the screen that shows the desired grou p of sizes.
2-109 COPIER Contents 4 Touch the [OK] key. You will return to the special modes screen. To uch the [OK] key to return to the base screen of copy mode. 5 Press the [START] key. Copying will begin. If you have selected sort mode, change origi nals and press the [START] key.
2-110 COPIER Contents REVERSING THE IMAGE (Mirror Image) This featur e is used to make a cop y th at is a mirror image of the original. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
2-111 COPIER Contents COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) This feature lets you copy an entire A3 (11" x 17") size original at full size with no image cut-off at the edges.
2-112 COPIER Contents 4 Place A3W (12" x 18") paper in the bypass tray. Pull out the extension tray, adju st the guides to the width of A3W (12" x 18") paper, and place the paper in the bypass tra y.
2-113 COPIER Contents COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place t he image in the centr e of the paper whe n the original size is smalle r than the pap er size or when the image is reduced.
2-114 COPIER Contents • The image can be reduced when using t he centring function, bu t not enlarged. • When the original size or the paper size is displa yed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted.
2-115 COPIER Contents ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sha rpen an image o r make it softer. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes.
2-116 COPIER Contents CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature pr ints only one set of cop ies, regardles s of how many sets ha ve been specified. After the first set is check ed for errors, t he remaining sets can be prin ted. Previously it was necessary to r e-scan the original each time chan ges to settings were requir ed.
2-117 COPIER Contents 4 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-33) Up to 999 copies (sets) can be set. If an incorrect number of cop ies is set.
2-118 COPIER Contents 7 Change the settings. (1) Touch the key of the setti ng that you want to change. The setting screen of the touche d key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. • To change the numbe r of sets printed, se t the desired number of copies (sets) with the nume ric keys.
2-119 COPIER Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scan ned original sheets can be counted and displayed bef ore copying is executed. By allowing you to check the number of original sheet s that were scanned, this h elps reduce the occurrence of copy mista kes.
2-120 COPIER Contents 4 After scanning is finished, check the number of sheets that were scanned and touch the [OK] key. Copying will beg in. • When job build mode i s used, the number of scanned sheets appears when the [Read-End] key is touched.
2-121 COPIER Contents COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied a t once.
2-122 COPIER Contents 1 Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides th at are the same length aligned on the left. ● When "Different Width" is used Place the originals wi th the corners aligned in the far left corner of the document feeder tray.
2-123 COPIER Contents 4 Press the [START] key. Copying will begin. To cancel scanning and copyin g... Press the [STOP] key ( ). • When [Different Width] is selected, the "2-Sided to 2-Sided" and "2-Sided to 1-Sided" settings of automatic 2-Sided copying cannot b e used.
2-124 COPIER Contents COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
2-125 COPIER Contents The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2-si ded copying cannot b e used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted.
2-126 COPIER Contents This section explains con venient copy functions such as interr upting a co py run, cha nging the or der of rese rved copy jobs, and storing copy se ttings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the mach ine is busy with a long copy run or other job, use interrupt copy.
2-127 COPIER Contents • If user auth entication is enabled, the lo gin screen will ap pear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be adde d to the count of the user that logged in.
2-128 COPIER Contents CHECKING A PREVIEW IMAGE OF A COPY (Preview) You can touch the [Pre view] key so that it is highlighted in t he base screen and then scan the or iginal to check a preview image of the copy in the touc h panel before printing the copy.
2-129 COPIER Contents To cancel the operation... Press the [CLEAR ALL] key ( ). System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always select ed (highlighte d). Enable this se tting if you wi sh to check a preview image e ach time you make a co py.
2-130 COPIER Contents PREVIEW SCREEN The preview screen is expla ined below. (1) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image. Touch a bar and slide it to scroll.
2-131 COPIER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
2-132 COPIER Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs waiting to be printed and the job currently in pr.
2-133 COPIER Contents Job key display Each job key shows the positio n of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
2-134 COPIER Contents CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cance lled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab . (2) Change the print job sta tus mode to [Job Queue].
2-135 COPIER Contents GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an ur gent copy job, you can give priori ty to the job and have it execute d first.
2-136 COPIER Contents CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed informatio n can be displayed on a copy job waiting in th e queue. 1 Press the [JOB STATUS] key. 2 Checking job details (1) Touch the [Print Job] tab . (2) Change the print job sta tus mode to [Job Queue].
2-137 COPIER Contents STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy se ttings are stored in a job program, t he settings can be retrieve d and used for a copy job by means o f a simple operation.
2-138 COPIER Contents STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job pr ogram and deleting a job pr ogram are explained below. 1 Press the [#/P] key ( ). 2 Touch the [Store/Delete] tab. 3 Touch a numeric key.
2-139 COPIER Contents 4 Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch th e [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
2-140 COPIER Contents APPENDIX Examples of covers and inserts The relations b etween the originals and fini shed copies when covers or insert s are inserted are shown on the f ollowing pages.
2-141 COPIER Contents Covers (1-sided copying of 1-sided originals) 1-sided copies are ma de of the following 1-sided origin als. 1st page 2nd page 3rd page 4th page 5th p age 6th page Cover copying c.
2-142 COPIER Contents Covers (2-sided copying of 1-sided originals) 2-sided copies are ma de of the following 1-sided origin als. 1st page 2nd page 3rd page 4th page 5th p age 6th page Cover copying c.
2-143 COPIER Contents Covers (1-sided copying of 2-sided originals) 1-sided copies are ma de of the following 2-sided origin als. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies F.
2-144 COPIER Contents Covers (2-sided copying of 2-sided originals) 2-sided copies are ma de of the following 2-sided origin als. 1st page 2nd page 3rd page Cover copying conditi on Resulting copies F.
2-145 COPIER Contents Inserts (copying of 1-sided originals) 1-sided and 2-sided cop ying of the following 1-sided origina l s. The example of adding an insert at the 3rd shee t is shown.
3-1 This chapter provides detailed explanations o f the procedures fo r using the printer functio n. PRINTER FUNCTION OF THE MACH INE . . . . . . . . 3-3 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE . . . . . . . . . . . . . . . 3-4 • SELECTING THE PAPER .
3-2 PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) . . . . . . . 3-44 • ADDING INSERTS WHEN P RINTING ON TRANSPARENCY FILM (Transparency Inserts) .
3-3 PRINTER Contents PRINTER FUNCTION OF THE MACHINE The machine is equipp ed standard wit h a printing funct ion. To enable print ing from your comp uter, a printer driver must be installed. See the table below to det ermine which printer driver to use in your e nvironment.
3-4 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "Word Pad", which is a standar d accessory program in Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad.
3-5 PRINTER Contents 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the pa per size is the sa me as t he paper size set in the software application.
3-6 PRINTER Contents SELECTING THE PAPER This section explains how to configur e the "Pap er Selection" se tting on the [Paper] ta b of the printer driver properties wind ow. Before printin g, check the paper sizes, paper types, and pap er remaining in the mach ine's trays.
3-7 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The pr ocedure for printi ng on an envelope from the printer driver properties screen is de scribed below.
3-8 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user au thentication functio n is enabled in the machine's system settings (ad ministrator), your user inf ormation (login name, passwo rd, etc.) must be entere d in the printer driver prope rties window before you ca n print.
3-9 PRINTER Contents 2 Enter your login name and password. (1) Click the [Job Ha ndling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password.
3-10 PRINTER Contents • Even when user authenticat ion is enabled in the system sett ings (administrator), normally printing is possible without entering user information. The numbe r of pages printed is ad ded to the "Other User" count. In this case, other print functions may be restricted.
3-11 PRINTER Contents VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanations of the settings. Pop-up help Help can be displayed for a setting by clicking the setting an d pressing the [F1] ke y.
3-12 PRINTER Contents SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at the tim e of printing can be saved as user se ttings. Saving f requently used settings or co mplex settings under an assigne d name makes it easy to select those set tings the next time you need t o use them.
3-13 PRINTER Contents 3 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved.
3-14 PRINTER Contents USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you wan t to delete in (1) of step 2 above, a nd click the [De lete] butt on. 1 Open the printer driver properties window from the print window of the software application.
3-15 PRINTER Contents CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the printe r driver can be chang ed using the procedur e below. The settings selecte d using this procedure are saved an d become the default se ttings whe n printing f rom a softw are applicat ion.
3-16 PRINTER Contents 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help..
3-17 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document from t he standard accessory program "Text Edit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the prin t command.
3-18 PRINTER Contents PRINTING 1 Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print ] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected.
3-19 PRINTER Contents 4 Click the [Print] button. Printing begins..
3-20 PRINTER Contents SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Source" setting in [ General] in Mac OS 9) in the print settings window.
3-21 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The pr ocedure for printi ng on an envelope from the printer driver properties screen is de scribed below.
3-22 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enabled in t he machine's system settings (administr ator), you must ente r your user information (l ogin name, password, etc.
3-23 PRINTER Contents 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 digits) in "User Number".
3-24 PRINTER Contents This section explains freq uently used functions. • TWO-SIDED PRINTING (page 3-24) • FITTING THE PRINT IMAG E TO THE PAPER (page 3-26) • PRINTING MULTI PLE PAGES O N ONE PA.
3-25 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select [2-Sided(Book)] or [2-Sided(Tablet)]. (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Windows (1) (2) Macintosh (1) (2) • In Mac OS X v10.2.
3-26 PRINTER Contents FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or r educe the printed ima ge to match t he size of th e paper load ed in the machine.
3-27 PRINTER Contents PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print imag e and print multiple pages o n a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
3-28 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appear s. (4) Select the order of the pages. (1) Select [Layout].
3-29 PRINTER Contents STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple funct ion can be used to stap le output. This function saves considerable time when preparing handouts for a meeting or other stapled materials.
3-30 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function or the punc h function. • For the staple fun ction, select the number of staples in the "Staple" menu.
3-31 PRINTER Contents This section explains con venient functio ns for specif ic printing obje ctives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND .
3-32 PRINTER Contents (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in th e "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Macintosh (3) (1) (2) • In Mac OS X v10.
3-33 PRINTER Contents INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to inc rease the margin at the left, rig ht, or top of the paper . This is convenient when you wish to staple or punch t he output but the bindin g area overlaps the text .
3-34 PRINTER Contents CREATING A LARGE POSTER (Poster Printing) (This function is only availa ble in Windows.) One page of prin t data can be enlarge d and printed using multiple sheet s of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)).
3-35 PRINTER Contents FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so that it can be printed corre ctly on paper that can onl y be loaded in one orienta tion (such as envelope s or paper wit h punch holes).
3-36 PRINTER Contents ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a selected percentag e. This allows you to enlarge a small image or add margins t o the paper by slightly redu cing an image.
3-37 PRINTER Contents ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only availa ble in Windows.) When lines in sp ec ial applications such as CAD cannot be printed correctly, th is setting can be used to adjust line widths, such as making overall line widths wider.
3-38 PRINTER Contents REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to conveniently prin t a design for a woodblock print or other printing mediu m. (This function can be used when the PS printe r driver is used.
3-39 PRINTER Contents IMAGE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Image Adjustment) (This function is only availa ble in Windows.) The brightness and contr ast can be adjusted in the print set tings when printing a photo or othe r image.
3-40 PRINTER Contents PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a colour image, colo ur text and lines that are faint ca n be printed in black. ( Raster data such as bitmap images cannot be adjusted.
3-41 PRINTER Contents FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a wa termark. The size, density, and angle of the water mark text can be adjusted .
3-42 PRINTER Contents PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only availa ble in Windows.) A bitmap or JPEG image stored on your comp uter can be printed over t he print data. The size, po sition, and angle of the image ca n be adjusted.
3-43 PRINTER Contents CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be printed in a previously created overlay.
3-44 PRINTER Contents PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environ ment The front and ba ck cover and specified page s of a document can be printed on pape r that is different from the ot her pages.
3-45 PRINTER Contents (This function can only be used i n Mac OS 9, Mac OS X v10.4.11, v10.5 to 10.5.8 and v1 0.6 to 10.6.2.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion setting s. Select the print setting, paper tray, and pape r type for the cover page and last page.
3-46 PRINTER Contents ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this functio n helps prevent the sheets of transparency film from stic king together by inserting a shee t of paper between each sheet of film.
3-47 PRINTER Contents PRINTING A CARBON COPY (Carbon Copy) (This function is only availa ble in Windows.) This function is used to print an ad ditional co py of the print image on pap er that is the same size but fr om a differen t paper tray.
3-48 PRINTER Contents PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only availa ble in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Prin t (PCL6 only) You can print on ea ch sheet of tab paper tha t you insert in the desired page position.
3-49 PRINTER Contents Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the sett ings. (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings.
3-50 PRINTER Contents Tab Paper Settings When you have finished pr eparing th e data to be printed on the tabs in the softwar e application , select the following settings: (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings.
3-51 PRINTER Contents TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only availa ble in Windows.) You can have spec ific pages printed on the fron t side of the paper.
3-52 PRINTER Contents FOLDING PRINTED PAPER IN HALF (Fold) When a saddle stitch finis her is installed, the fold function ca n be used to fold print ed output in half. You can select whether the paper is folded with the printed side on the inside or the outside.
3-53 PRINTER Contents CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machin es are req uired to use t his function . Tandem Print allows you to divide a large print job between two machines co nnected to your netwo rk.
3-54 PRINTER Contents SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printed from the operation pan el when needed.
3-55 PRINTER Contents (1) Click the [Job Handling] tab. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Settings". To enter a passwo rd (5 to 8 digit number), click the [Password] checkbox .
3-56 PRINTER Contents (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Se ttings ". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).
3-57 PRINTER Contents When you do not have the printer driver inst alled on your compute r, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine withou t using the printer driver.
3-58 PRINTER Contents DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the mach ine's Web page s, you can specify and print a file on t he FTP server from the operation pan el of the machine. This save s you the trouble of download ing the file and printing i t from a computer.
3-59 PRINTER Contents DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the operat ion panel of the machine without using the printer dr iver.
3-60 PRINTER Contents 2 Access the USB memory device. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Ex Data Access] tab. (3) Touch the [USB Memory] key. System Settings(Administrator) : Disab ling of USB Memory Direct Print This setting is used to disable printing of files in a USB memory.
3-61 PRINTER Contents DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine 's operation panel to select and print a file on a server or in a shar ed folder of an individual's computer on the same network as the machine. 5 Remove the USB memory device from the machine.
3-62 PRINTER Contents 2 Access the network folder. (1) Touch the key of the workgroup that y ou wish to access. (2) Touch the key of the server o r computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server ad ministrator and enter the appropriate user name and password.
3-63 PRINTER Contents 3 Touch the key of the fi le that you wish to print. • The icon appears to the left of keys of files that can be printed. • The icon i s displayed to the left of keys of folders i n the network folder. To display the files and folders in a folder , touch the key of the folder.
3-64 PRINTER Contents DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machine t o enable direct printing fro m a computer without using the printer driver. For the procedure for accessin g the Web pages, see the Star t Guide.
3-65 PRINTER Contents E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachment s without using the printer drive r. • Configuring settin gs To use E-m ail Print, you m ust first conf igure an e-m ail account in th e machine.
3-66 PRINTER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
3-67 PRINTER Contents SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs waiting to be printed and the job curren.
3-68 PRINTER Contents Job key display Each job key shows the positio n of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
3-69 PRINTER Contents PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring the e n try of a password to print or edit th e file. To directly pr int an encrypted PDF file on an FTP server or in a USB memory de vice, etc.
3-70 PRINTER Contents GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priority to a print job t hat is waiting to be printed and print it ahead of the ot her jobs.
3-71 PRINTER Contents CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spoole d job can be cancelled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab . (2) Change the print job status mode to [Spool] or [Job Queue].
3-72 PRINTER Contents CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine r an out of paper, or if the size of paper specified in t he printer driver is not loaded in the machine, a message will appear in the touch panel.
3-73 PRINTER Contents PRINTER DRIVER SPECIFICATION LIST Available functions and ou tput results may vary de pen ding on the type of print er driver being used.
3-74 PRINTER Contents *1 The specifications of each functi on in Windows PPD and Macintosh PP D va ry depending on the operating system version and the softwar e application. *2 Only Mac OS X v10. 4.11, v10.5 to 10.5.8 and v10.6 to 10.6.2 can b e used.
3-75 PRINTER Contents PRINTER SPECIFICATIONS *1 When the PS3 expansion kit is insta lled and the machine is used as a Post Script printer. *2 Barcode font kit is required. *3 When the XPS expa nsion kit is installed. *4 Required when there is insufficient memory to handle ce rtain print data.
4-1 This chapter provides detailed explanations of the procedures for using th e fax function. To use the fax fu nction, the fax funct ion must be availabl e. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FA X . . . . . . . . . . . . . . . . . . .
4-2 FACSIMILE FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4-59 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-60 • RECEIVING A FAX MA NUALLY . . . . . . . . . . . 4-61 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Recei ved Data Print) .
4-3 FACSIMILE USING AN EXT ENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-124 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Re ception) . . . . . . . . . . . . . . . . . . . .
4-4 FACSIMILE Contents This section prov ides information th at you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, t he telephone line must be connected an d the type of line set.
4-5 FACSIMILE Contents SETTING THE TELEPHONE LINE TYPE The machin e's dial mode setting mu st be set to the type o f telephone lin e you are using. If the setting is not correct, dialling will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator).
4-6 FACSIMILE Contents CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in th e machine. The date and time are set in the syst em settings of the machine. When the [SYSTEM SE TTINGS] key is pressed, the system settings menu screen appears on the touch panel.
4-7 FACSIMILE Contents BASE SCREEN OF FAX MODE To use the fax funct ion, select settings a nd operations in the ba se screen of fax mode. To d isplay the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab .
4-8 FACSIMILE Contents BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) Mode select keys Use these keys to switch between copy, image sen d, and document filing modes. To switch to fax mode, t ouch the [IMAGE SEND] key.
4-9 FACSIMILE Contents (15) / / key When "Hol d Setting for Re ceived Data Print" or "Received Data Image Check Setting" is enable d in the system settings (administrator), this will appear when a fax is received.
4-10 FACSIMILE Contents Checking what special modes are selected The key appears in the base screen when a sp ecial mo de or 2-sided scanning is selecte d. The key can be touched to display the selected special modes. To close the scr een, touch the [OK] key.
4-11 FACSIMILE Contents ADDRESS BOOK SCREEN This screen is used to select a destination from the list of store d destinations. (1) This shows the destinati o n that has b een selected. (2) Number of displayed items selector ke y Touch to change the number of de stinations (one-touch keys) displayed in the address book screen.
4-12 FACSIMILE Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the address book scr een, or change the d isplayed index tabs from the alph abetical tabs to the custom tabs .
4-13 FACSIMILE Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations ar e displayed separately usin g alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
4-14 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original. Place the original in the document fee der tray of the automatic document feeder, or on the do cument glass.
4-15 FACSIMILE Contents Select image settings. Select settings for the origina l to be faxed. • [Original] key: Use this ke y to select the original size, the original send size, and 2-sided original scanning.
4-16 FACSIMILE Contents Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follo w these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [START] key.
4-17 FACSIMILE Contents This section explains how t o enter destination f ax numbers. Destination fax numbers can be entered using the numeric keys, or by retr ieving a previously stored fax number using the address book or a sear ch number.
4-18 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys. A destination fax number is retrieved by simply touchi ng the one-touch key of th at destination. This is called "on e-touch dialling".
4-19 FACSIMILE Contents RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-t ouch key of that destination. 1 Touch the [Addr ess Book] key. 2 Select the destination. (1) Touch the index tab where the destination is stored.
4-20 FACSIMILE Contents CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, yo u can di splay and check the destinations. You can also delete a destination (cancel selection of t he destination). 1 Touch the [Address Review] key.
4-21 FACSIMILE Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be ret rieved using the key. This can be don e in the base screen of any of the modes or in the address book scre en. 1 Touch the key.
4-22 FACSIMILE Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you ca n lo ok up a destinatio n fax number in a global addre ss book. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen.
4-23 FACSIMILE Contents Storing a destination from a globa l address book in the machine's address book A destination fro m a global address book can be st ored in the machine's addr ess book as a one-touch key.
4-24 FACSIMILE Contents USING THE RESEND FUNCTION The destina tions of the most recent 8 transmissions b y fax, Scan to E-ma il, and/or Inter net fax are stored. One of these can be selected t o resend to that destination. 1 Touch the [Resend] key. 2 Touch the key of the fax destination that you wish to redial.
4-25 FACSIMILE Contents CHAIN DIALLING Number sequences ente red with the numeric keys a nd/or one-touch ke ys can be linked to gether with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an intern ational number) when the country c ode and/or area code are stored separate ly in one-touch ke ys.
4-26 FACSIMILE Contents This section explains the basic pr ocedures for sending a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax from t he machine are explained below. Select the method that best suits your needs. To fax a large number of sheet origin als, use the automatic document feeder.
4-27 FACSIMILE Contents To fax thick originals or pag es of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-35 ) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
4-28 FACSIMILE Contents PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") origin al is placed in vertical orient ation ( ), the image is automatically rotate d 90 degrees and transm itted in horizontal orientation ( ) (Rotatio n Sending).
4-29 FACSIMILE Contents TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. *A long original can be transmitted. THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detect ed and displayed in "Scan" in the base screen.
4-30 FACSIMILE Contents WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmis sion will be re-attempted automatically af ter a preset interval. This function only opera tes in memory transmission mode . In direct transmission mode or man ual transmission mode, the transmission will be cancelled.
4-31 FACSIMILE Contents FAX DESTINATION CONFIRMATION MODE The fax destination conf irmation mode displays a destin ation confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong dest i nation. This function is enable d in the system settings (administrator).
4-32 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use t he automatic document feed er to send a fax. 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-33 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-34 FACSIMILE Contents • The following function s cannot be used wi th direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Bui ld, Origi nal Count, File, Quick File, Memory Box, .
4-35 FACSIMILE Contents USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original that canno t be fed through the aut omatic document feede r, open the automati c document feede r and place the original on the document glass.
4-36 FACSIMILE Contents 3 Press the [START] key. Scanning begins. 4 If you have another page to scan, ch ange pages and then press the [START] key. Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmission is reserved.
4-37 FACSIMILE Contents USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dir e ct transmission mode, only one page can be transmitted. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
4-38 FACSIMILE Contents 3 Touch the [Dir ect TX] key. 4 Press the [START] key. Transmission begins. To cancel transmiss ion... While "Dialling. Press [ ] to cancel" appe ars in the display, press the [STOP] key ( ).
4-39 FACSIMILE Contents TRANSMISSION USING THE SPEAKER When the spea ker is used to dial, the fax is sent after the numb er is dialled and the connection is establishe d. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak.
4-40 FACSIMILE Contents SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenie nt when you need to sen d the same fax to mult iple destina tions, such as sending a report to branch office s in different re gions.
4-41 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Repeat step (2) until all destinations are selected. • In addition to specification by one-t ouch key, a destination can also be sp ecified using a search numbe r.
4-42 FACSIMILE Contents 4 Check the destinations and then touch the [OK] key. To cancel a specifi ed destination... Touch the key of the destination that you wi sh to canc el. A message wil l appear to confirm the deleti on. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 4-20) 5 Press the [START] key.
4-43 FACSIMILE Contents Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast tran smission can be checked in the job statu s screen. If transmission to any of the destinations failed, rese nd the fax to those destin ations.
4-44 FACSIMILE Contents 4 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. • The procedure after the [Re try] key is touched varies de pending on whether or not th e documen t filing function was used.
4-45 FACSIMILE Contents SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via th e machine as a fax. Faxes are sent using t he PC-Fax function in the same way as documen ts are printed.
4-46 FACSIMILE Contents IMAGE SETTINGS Settings for scanning th e original are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
4-47 FACSIMILE Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document. (When a reversing single pa ss feeder is installed.) 1 Touch the [Original] key.
4-48 FACSIMILE Contents SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically detected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size.
4-49 FACSIMILE Contents Specifying the original scan size (Specify using a standard size) If the original is a non-st andard size or you wish to change t he scan siz e, touch the [Original] k ey to specify the original size manually. Place the origin al in the document feeder tray or on the document gla ss and follow the steps below.
4-50 FACSIMILE Contents 4 Touch the [OK] key. When [Long Size] is selected, the 2-sid ed scanning setting and send size cannot be changed. Auto B5 Scan Size Send Size 100 % Fax/Original OK 2 - Sided B.
4-51 FACSIMILE Contents Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcard or card, follow these steps to specify th e original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can b e from 25 mm to 297 mm (1" to 11-5/ 8").
4-52 FACSIMILE Contents 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
4-53 FACSIMILE Contents Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
4-54 FACSIMILE Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction . (2) Touch the [OK] key.
4-55 FACSIMILE Contents CHANGING THE EXPOSURE The exposure can be cha nged to match the da rkness of the original. Refer the following ta bles to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the expo su re for light and dark pa rts of the original.
4-56 FACSIMILE Contents CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of th e original, such as text or phot o, the size of the text, a nd the darkness of the image. Refer the following ta bles to select appropriate settings.
4-57 FACSIMILE Contents CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Pr eview] key before scanning the or iginal, you can check th e scanned image in th e touch panel be fore sending the image. * The factory default setti ng is disabled.
4-58 FACSIMILE Contents PREVIEW CHECK SCREEN This section explains the preview check screen. (1) Preview image A preview of the sca nned original appears. If the image is cut off, use the scroll bars at t he right and bottom of th e screen to scroll t he image.
4-59 FACSIMILE Contents This section explains the basic proced ures for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in th e base screen.
4-60 FACSIMILE Contents RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. 1 The machine rings and fax reception begins automatically.
4-61 FACSIMILE Contents RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Spe aker] key in the base screen and then touch th e [Fax Manual Reception] key that app ears.
4-62 FACSIMILE Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" can be enabled in the system sett ings (administrator) to have faxes received to memory without being print ed.
4-63 FACSIMILE Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
4-64 FACSIMILE Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
4-65 FACSIMILE Contents FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of pape r or out of toner, received faxes can be forwarded to ano ther previously pr ogrammed f ax machine.
4-66 FACSIMILE Contents FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes a utomatically forward ed to an e-mail add ress, file server address, desktop addre ss, or network fold er address. This fun ction can be used to forward received fax es to a specified a ddress without printin g them.
4-67 FACSIMILE Contents 1 Enabling the inbound routing function. (1) In the Web page menu, click [Application Settings], [Inbound Routing Settings], and then [Administration Settings]. (2) Select [Enable] in "Inbound Routing" and click the [Submit] button.
4-68 FACSIMILE Contents 3 Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name".
4-69 FACSIMILE Contents 4 Specifying forwarding tables to be used. To use the inbound routing fu nction, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) S elect [Always Forward] or [Forward on Selected Day & Time] from the forwarding table.
4-70 FACSIMILE Contents This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of two screens.
4-71 FACSIMILE Contents (14) [Transaction Report] key ☞ CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-96) (15) [Own Name Select] key ☞ TEMPORARILY CHANGING TH.
4-72 FACSIMILE Contents STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored togethe r. When transmission settings ar e stored in a program, the settings can be ret rieved and used for a fax job by means of a simple opera tion.
4-73 FACSIMILE Contents 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key .
4-74 FACSIMILE Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sh adows on images produ ced when scanning thick or iginals or books. (This function erases th e parts of the image where sha dows ten d to form.
4-75 FACSIMILE Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase mo des. Touch the [Side Erase] key to open the fo llowing screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
4-76 FACSIMILE Contents TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and r ight sides of an or iginal can be transmitted as tw o separate p ages. This function is u seful when you wish to fax the left and righ t pages of a book or other bound document as separate pages.
4-77 FACSIMILE Contents 3 Select Dual Page Scan. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-70) (2) Touch the [Dual Page Scan] key so that it is highlighted. (3) Touch the [OK] key. 4 Press the [START] key. Scanning begins. When scanning finishes, place the next origin al and press the [START] key.
4-78 FACSIMILE Contents SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmissio n take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broad cast transmissions and other transmissions at night o r other times when phon e rates are low.
4-79 FACSIMILE Contents 4 Set the time with the keys. (1) S pecify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) S pecify the time (hour, minute) Select the time in 24-hour format.
4-80 FACSIMILE Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single pag e. This function is convenient when you have a large number of origin al pages and wish to reduce the number of pages sent. 1 Place the original.
4-81 FACSIMILE Contents 3 Select 2in1. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 4-70) (2) Touch the [2in1] key so that it is highlighted. (3) Touch the [OK] key. 4 Touch the [Original] key. 5 Specify the orientation in which the original is placed.
4-82 FACSIMILE Contents • Transmission is not possible at a si ze smaller than the original size. • This function cannot be used in di rect transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than A4, B5 or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2 ") size.
4-83 FACSIMILE Contents SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each sid e separately. When using card shot, the original must be scanned on the docu ment glass.
4-84 FACSIMILE Contents 4 Specify the original size. (1) Enter the original size. • Touch the X (width) numeric value displ ay key and enter the width. • Touch the Y (height) numeric va lue display key and enter the heig ht. (A) To return the original size to the default size, touch the [Size Reset] key.
4-85 FACSIMILE Contents 7 Touch the [R ead-End] key. If you will continue by scanning the front of the card, you can touch the [Confi gure] key to change the exposure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotat ion Sending Setting" canno t be selected.
4-86 FACSIMILE Contents SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages into sets, scan each set u sing the au tomatic document feeder , and transmit t he pages in a single transm ission.
4-87 FACSIMILE Contents 4 Press the [START] key to scan the first set. To cancel scanning... Press the [STOP] key ( ). 5 Insert the next set of originals and press the [ START] key. Repeat this step until all original s have been scanned. To cancel scanning.
4-88 FACSIMILE Contents TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and tran smit originals of differen t sizes at the same time; for ex ample, B4 (8-1/2" x 14") size originals mixed togethe r with A3 (11" x 1 7") size originals.
4-89 FACSIMILE Contents 4 Press the [START] key. Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ). • Once mixed size originals has been selected, an original scan size cann ot be specified.
4-90 FACSIMILE Contents FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
4-91 FACSIMILE Contents 4 Press the [START] key. Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ). When this function is selected, automa tic 2-sided scanning is not possible. To cancel slow scan mode.
4-92 FACSIMILE Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of sca nned original sheets can be count ed and displayed before transmission. Checking the number of scanned original sheets before transmissi on helps prevent tra nsmission mistakes.
4-93 FACSIMILE Contents 5 When scanning ends, check the nu mber of original sheets sc anned and touch the [OK] key. Transmission will begin. • When Job Build mode is u sed, the confirmation message wi ll appear after the [Rea d-End] key is touched.
4-94 FACSIMILE Contents STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stam ps each original that is scanned usin g the automatic document feede r, allowing you to verif y that all originals were correctly sca nned. To use this functio n, the optional stamp unit must be installed.
4-95 FACSIMILE Contents 4 Press the [START] key. Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the fr ont of each origin al is stamped twice.
4-96 FACSIMILE Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is a utomatically printed out to alert you when a tr ansmission fails or when a broad cast transmission is performed.
4-97 FACSIMILE Contents 5 Press the [START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
4-98 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, send er name, sender fax numbe r, number of pages) is automa tically added to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of tra nsmission.
4-99 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information printed on a transmitted fax fro m a list of stored senders. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-100 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception".
4-101 FACSIMILE Contents 3 Press the [START] key. Your machine will call the other ma chine and initiate reception of the fax. • Polling reception can be used in combin ation with the time r func tion to poll at any spe cified time, such as at nigh t or when you are not present (Only one timer polling rece ption can be se t.
4-102 FACSIMILE Contents INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in t he machine when using the polling reception function.
4-103 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box.
4-104 FACSIMILE Contents SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
4-105 FACSIMILE Contents 6 Select image settings and special modes. • A program, timer setting, trans action report, polling, verif. stam p and filing cannot be selected. • To return to the screen of step 4, touch the [Memory Box List] ke y. 7 Press the [START] key.
4-106 FACSIMILE Contents CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-107 FACSIMILE Contents DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
4-108 FACSIMILE Contents This section explains how to perf orm F-code communication opera tions. F-code communication is possible with machines of other manuf acturers that also support F-code communication.
4-109 FACSIMILE Contents CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code co mmunication function ca n be used, special memory boxe s must be created using "F-Code Memory Box" in the system settings.
4-110 FACSIMILE Contents CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machin e), the sender can direct the tr ansmission specifically to the user of the box.
4-111 FACSIMILE Contents F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fax by ad ding an F-code to the fax numb er. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass.
4-112 FACSIMILE Contents CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is r eceived to the memory b ox specified by the F- code. To check received faxes, enter the print passcode .
4-113 FACSIMILE Contents 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen.
4-114 FACSIMILE Contents POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the othe r machine.
4-115 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-116 FACSIMILE Contents POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from an other machine, this function sends a fax stored in an F-code memory box (polling me mory) in your machine to th at machine.
4-117 FACSIMILE Contents 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted.
4-118 FACSIMILE Contents 7 Press the [START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
4-119 FACSIMILE Contents CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes.
4-120 FACSIMILE Contents DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is being transmitted.
4-121 FACSIMILE Contents RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-code r elay broadcast memo ry box in another mach ine and have that machine relay the fax to multiple end receiving machines.
4-122 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys.
4-123 FACSIMILE Contents RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request tran smission, the fax is received to an F-co de relay broadcast memory box in your machine. Your machine then relays the fax to each of t he end receiving machines progra mmed in the memor y box.
4-124 FACSIMILE Contents This section explains how t o use an extension phone to ma ke voice calls and receive a fax after talking with the othe r party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to the machin e.
4-125 FACSIMILE Contents RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you nee d to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (r otary) line, set the extension phone to issue tone signals.
4-126 FACSIMILE Contents This section explains how to check the stat us of reserved transmission jo bs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode.
4-127 FACSIMILE Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two scr eens: the job queue scree n, which shows reserved jobs and the job cu rrently in progress, and th e completed jobs screen. To swit ch between the two screens, touch th e job status screen selector key ((2) below).
4-128 FACSIMILE Contents Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being tr ansmitted is finished, each job moves up one position in the job queue.
4-129 FACSIMILE Contents • Completed job Message Status "Send OK" Transmission co mpleted. "In Memory" Re ception completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The recei ved fax has been forwarded.
4-130 FACSIMILE Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the co mpleted jobs screen and "Se nd OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and fo r warding jobs are handled in th e job status screen as explained below.
4-131 FACSIMILE Contents CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed content s of a broadcast transmission or serial po lling job can be disp layed. Select (touch) the key of the jo b that you wish to check and touch the [Detail] k e y.
4-132 FACSIMILE Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other detailed infor mation on completed b roadcast t ransmission jo bs, received fax forwar di ng jobs, serial polling jobs, an d jobs that used document filing.
4-133 FACSIMILE Contents CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progress or a reserve d fax job. 1 Press the [JOB STATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancelle d.
4-134 FACSIMILE Contents GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the jobs are norma lly transmitted in th e order they were reserved. If you need to give prior ity to a job and send it ahead of t he other jobs, follow the steps bel ow.
4-135 FACSIMILE Contents CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date, n ame of other party, time r equired, result, etc.
4-136 FACSIMILE Contents INFORMATION APPEARING IN THE RESULT COLUMN Error types and o ther information are prin ted in the result column of transaction and activity repor ts. When a transaction report or activity r eport is printed, check the result of the transaction in the result column and take action as needed.
4-137 FACSIMILE Contents FACSIMILE SPECIFICATIONS *1 Transmission speed is for an A4 or 8-1/2" x 11" document with approximat ely 700 characters at standard resolution (8 x 3.85 lines/mm) sent in hi gh speed mode (33 .6 kbps (JBI G) or 14.4 kbps).
5-1 This chapter pro vides detailed expla nations of the proced ures for using the sca nner function and the Internet fax function. USB memory mode can be used without in stalling a peripheral device. BEFORE USING TH E MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION .
5-2 SCANNER/INTERNET FAX SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-71 STORING SCAN OPERATIONS (Pr ograms) . . . . 5-73 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . .
5-3 SCANNER/INTERNET FAX Contents This section prov ides information th at you should know before using the machin e as a network sca nner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an orig inal, create an image file, and send the file over a network to a comput er, FTP server, or other desti nation.
5-4 SCANNER/INTERNET FAX Contents ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-35) USB Memory Scan The scanned file is sent to an d stored in a USB memory device connect ed to the machine. To use the Internet fax function, the Internet fax expansion kit must be installed.
5-5 SCANNER/INTERNET FAX Contents PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indicato r on the right side of the operat ion panel is lit.
5-6 SCANNER/INTERNET FAX Contents SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and In ternet fax mode, the basic netwo rk scanner settings, s erver se ttings such SMTP and DN S server settings, and sender addresses must be configured in the Web pages.
5-7 SCANNER/INTERNET FAX Contents STORING A DESTINATION FOR SCAN TO DESKTOP To store you r computer in the machin e as a dest ination for Sc an to Deskto p, Network Sc anner Tool must be insta lled from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine.
5-8 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine suppor ts Direct SMTP, which lets you directly send In ternet faxes within your co mpany without using a mail server.
5-9 SCANNER/INTERNET FAX Contents BASE SCREEN Scan mode, USB memory mode , Internet fax mode, and PC scan mode are used by selecting operations a nd settings in the base screens of those mode s. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and t hen touch the tab of the mode t hat you wish to use.
5-10 SCANNER/INTERNET FAX Contents (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) (8) [Preview] key Touch to check the image that will be sent in th e touch panel before transmission.
5-11 SCANNER/INTERNET FAX Contents Customizing displayed keys Special mode keys and other keys can be displayed in the ba se screen . Set these keys to functions t hat you frequent ly use to access the functions wit h a single touch. The customiz ed ke ys are configured using "Customize Key Setting" in the Web pages.
5-12 SCANNER/INTERNET FAX Contents ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector ke y Touch this key to change th e number of destinations (one-touch keys) displayed in the address book screen .
5-13 SCANNER/INTERNET FAX Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmission mod e in the address book screen , or change the disp layed index tabs from the alph abetical tabs to the custom tabs .
5-14 SCANNER/INTERNET FAX Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations ar e displayed separately usin g alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
5-15 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This section explains the basic pr ocedure for scanning an d transmission. Select sett ings in the order shown below to ensure smooth transmission. For the detailed pro cedures for selecting th e settings, see the explanation of each setting in this cha pter.
5-16 SCANNER/INTERNET FAX Contents Special mode settings Special modes can be selected. ☞ SPECIAL MODES (page 5-71) Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follo w these steps to start scanning and transmission: (1) Press the [START] key.
5-17 SCANNER/INTERNET FAX Contents ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The follow ing original sizes can be transmitted * A long original can be transmitted. (Wh en only scan destinations are se lected for scan transmission or metad ata transmission, scanning will take place in Mono2 at a resolution of 300X300d pi or less.
5-18 SCANNER/INTERNET FAX Contents This section explains how to specify de stination ad dresses, inc luding selecting an addre ss from the ad dress book and retrieving an addr ess by entering a se arch number . RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys.
5-19 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desired destination.
5-20 SCANNER/INTERNET FAX Contents CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinatio ns have been selected, you can display and check the destination s. You can also delete a destination fr om the list (cancel selection of the dest ination).
5-21 SCANNER/INTERNET FAX Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be ret rieved using the key. This can be don e in the base screen of any of the modes or in the address book scre en. 1 Touch the key.
5-22 SCANNER/INTERNET FAX Contents ENTERING AN ADDRESS MANUALLY Scan to E-mail, Intern et fax, Network Folder and da ta entry mode addresse s can be manually entered. 1 Display the address input screen. (1) Touch the [Address Book] key in the base screen.
5-23 SCANNER/INTERNET FAX Contents SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to th e same net work as the machine can be directly specifie d. Select [Network Folder] in step 2 on the previous page and fo llow the steps below.
5-24 SCANNER/INTERNET FAX Contents 2 Access the network folder. (1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or computer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server ad ministrator and enter the appropriate user name and password.
5-25 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book an d retrieve the addre ss for Scan to E-mail or Internet fax tr ansmission (excluding Direct SMTP addre sses).
5-26 SCANNER/INTERNET FAX Contents Storing a destination from a globa l address book in the machine's address book A destination ad dress obtained from a glob al address book can be sto red as a destination (one-t ouch key) in the address book of the ma chine.
5-27 SCANNER/INTERNET FAX Contents USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Sc a n to E-mail, Internet fa x (including Direct SMTP addre sses) and/or fax are stored . One of th ese can be selected to resend to th at destinatio n.
5-28 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN SCAN MODE This section explains the basic procedu re for transm ission in scan mode (Sca n to E-mail, Sc an to FTP, Sca n to Desktop, and Scan to Network Fo lder).
5-29 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. The icon on the key indicate s the type of destination stored in the ke y. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop (3) Touch the [To] key.
5-30 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. To enable the original to be scanned in the correct orientation (the orientation of the top edge of the origin al that is shown at the top of the display), specif y the orientation i n which the original was placed i n step 1.
5-31 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document fee der and remove the original. • If no action is taken fo r one minute after the confirma tio n screen appears, scanning a utomatically ends and the transmission is reserved.
5-32 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body te xt can be ch anged when per forming a scan transmission. Preset items ca n be selected or te xt can be directly enter ed.
5-33 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9.
5-34 SCANNER/INTERNET FAX Contents 7 To change the body text, touch the [Body Text] key. 8 Enter the body text and touch the [OK] key. • To select a pre-se t text prev iously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the body text, touch the [Edit] ke y.
5-35 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to send a scanned image to a commercially availab le USB memory de vice that has been connected to the machine. This stores th e file in the USB device. • Use a FAT32 USB memory with a ca pacity of no more than 32 GB.
5-36 SCANNER/INTERNET FAX Contents 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab d oes not appear, touch the tab to move the screen. (2) Touch the [Original] key. • When scanning to USB memo ry, there is no need to specify the destinati on.
5-37 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If the original is plac ed on the document glass, the [Rea d-End] key appears in the touch panel. If th e original is only one page, go to step 7. To scan more pages, go to the next step.
5-38 SCANNER/INTERNET FAX Contents 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el.
5-39 SCANNER/INTERNET FAX Contents SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED When sending a file to USB memory, a fo lder can be sp ecifi ed in USB memory. A new folder can also be cre ated in USB memory. If a folder is not specified, the file will be stored on the first le vel of the USB memory.
5-40 SCANNER/INTERNET FAX Contents ENTERING A FILE NAME The file name can be dire ctly entered when pe rforming a scan transmission. Touch the [File Name] key. A te xt entry screen will appear. En ter the file name and touch th e [OK] key. The entered file name will appear in (A).
5-41 SCANNER/INTERNET FAX Contents SENDING A FAX IN INTERNET FAX MODE The basic procedur e for sending a fax in Internet fa x mode is explained below. This procedure can also be used to perform direct tr ansmission by Direct SMTP.
5-42 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the key of the desired destination. The icon app ears in one-touch keys in which Inte rnet fax addresses are stored. (3) Touch the [To] key.
5-43 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If the origina l is placed on the docu ment glass, the [Rea d-End] key appears in the touch panel. If th e original is only one p ag e, go to step 7. To scan more pa ges, go to the next step.
5-44 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text ca n be changed when perform ing an Internet fax transmissio n. Preset items can be selected or te xt can be directly enter ed. • If the subject and file name are no t changed, the settin gs in the Web page are used.
5-45 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. The file name is entered in th e same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. • To select a pr e-set message previously stored i n the Web page, touch the [Pre-Set Select] key.
5-46 SCANNER/INTERNET FAX Contents 7 Touch the [OK] key. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered .
5-47 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scan ned image can be se nt to multiple scan m odes, Internet f ax mode, and fax mode destinations in a single operation. Up to 500 dest inations can be selected in one broadcast operation.
5-48 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destina tion is specif ied. (4) Repeat steps (2) and (3) until all destinations are selected.
5-49 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
5-50 SCANNER/INTERNET FAX Contents BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes bot h scan mode and In ter net Fax mode dest inations, the In ternet Fax mode settings (orig inal orientation and other var ious settings) are given priorit y.
5-51 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
5-52 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the ma chine as an Internet fax (PC-I-Fax function). Internet faxes a re sent using the PC-I-Fax function in t he same way as documents are pr inted.
5-53 SCANNER/INTERNET FAX Contents IMAGE SETTINGS Settings for scanning th e original are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
5-54 SCANNER/INTERNET FAX Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to au tomatically scan both sides of an orig inal. (When a reversing single pa ss feeder is installed.) 1 Select the mode and display the image settings screen.
5-55 SCANNER/INTERNET FAX Contents SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically detected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size.
5-56 SCANNER/INTERNET FAX Contents Specifying the original scan size (Specify using a standard size) If the original is a non-st andard size or you wish to change t he scan siz e, touch the [Original] k ey to specify the original size manually. Place the origin al in the document feeder tray or on the document gla ss and follow the steps below.
5-57 SCANNER/INTERNET FAX Contents Specifying the original scan size (by numerical values) When scanning a non-sta ndard size original such as a card, follow these ste ps to specify the original size. The widt h can be from 25 mm to 43 2 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8") .
5-58 SCANNER/INTERNET FAX Contents 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer than 432 mm (17") can be scanned (maximum width 1000 mm (39-3/8")).
5-59 SCANNER/INTERNET FAX Contents Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
5-60 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending an image with a changed ratio, a su itable image ma y not be transmitted.
5-61 SCANNER/INTERNET FAX Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and orig inal image type can be set approp riately for the origina l to enable optimum scanning.
5-62 SCANNER/INTERNET FAX Contents 3 Scan mode, USB memory mode, Data entry mode Internet fax mode Select the exposure and original image type. (1) Select the original image type. Touch the original image type key that matches the original image type.
5-63 SCANNER/INTERNET FAX Contents CHANGING THE RESOLUTION The resolution se tting can be selected. 1 Select the mode and display the image settings screen.
5-64 SCANNER/INTERNET FAX Contents How to select the resolution For normal text or iginals, 200X200dpi (200X100d pi in Internet fax mode) pr oduces an image that is sufficiently legible . For photos and illustrations, a high re solution setting (600X60 0dpi, etc.
5-65 SCANNER/INTERNET FAX Contents 3 Set the format. ● Scanning in Mono2 (1) S elect the file type. To send a file using Encrypt PDF , touch the [Encry.] checkbox to select it ( ). (2) Select the compression mode. ● Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Grey] mode.
5-66 SCANNER/INTERNET FAX Contents 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys.
5-67 SCANNER/INTERNET FAX Contents Changing the format (Internet fax mode) The file format for sending an Interne t fax is normally set to [TIF F-F]. If the destina tion Internet fax ma chine does not support full mode (it only supports simple mode), follo w the steps be low to select [ TIFF-S].
5-68 SCANNER/INTERNET FAX Contents CHANGING THE COLOUR MODE This procedure is used to ch ange the colour mode used to scan th e original when the [START] key is pressed. This function cannot be used in Internet fax mode. Mode Scanning method Full Colour The original is scann ed in full colour.
5-69 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Pr eview] key before scanning the or iginal, you can check th e scanned image in th e touch panel be fore sending the image. * The factory default setti ng is disabled.
5-70 SCANNER/INTERNET FAX Contents PREVIEW CHECK SCREEN This section explains the preview check screen. (1) Preview image A preview of the sca nned original appears. If the image is cut off, use the scroll bars at t he right and bottom of th e screen to scroll t he image.
5-71 SCANNER/INTERNET FAX Contents This section explains special modes t hat can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of t wo screens.
5-72 SCANNER/INTERNET FAX Contents Internet fax mode The keys explained be low can only be used in Internet fax mo de. The other keys ar e the same as those explained in " Scan mode, USB memory mode, Data entry mode " (pa ge 5-71).
5-73 SCANNER/INTERNET FAX Contents STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, and fu nctions can be stored in a program. When you wish to use those settin gs to send an image, they can be ret rieved with ease.
5-74 SCANNER/INTERNET FAX Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key . ☞ SPECIAL MODES (page 5-71) 3 Retrieve the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 4 Select additional settings.
5-75 SCANNER/INTERNET FAX Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sha dows on images produced when scanning thick origi nals or books. (This function erases the parts of the image where shadows tend to form.
5-76 SCANNER/INTERNET FAX Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 4 erase mo des. Touch the [Side Erase] key to open the fo llowing screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
5-77 SCANNER/INTERNET FAX Contents SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and righ t sides of an original can be scanned as two se parate page s. This function is useful when you wish t o successively scan each page of a book or other bound docume nt.
5-78 SCANNER/INTERNET FAX Contents 3 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) 4 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is highlighted.
5-79 SCANNER/INTERNET FAX Contents SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time.
5-80 SCANNER/INTERNET FAX Contents 4 Set the time with the keys. (1) S pecify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) S pecify the time (hour, minute) Select the time in 24-hour format.
5-81 SCANNER/INTERNET FAX Contents WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground area s. • This function cannot be used in Internet fa x mode. • When using USB memory mode, connect the USB memory devic e to the machin e before performing the procedure belo w.
5-82 SCANNER/INTERNET FAX Contents 4 Select the suppress background setting. (1) Adjust the background suppression level. Touch the [+] key to supp ress only faint background. Touch the [-] key to suppress faint to dark backgr ound. (2) Touch the [OK] key.
5-83 SCANNER/INTERNET FAX Contents SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each sid e separately. • When using card shot, the original must be placed on the docu ment glass.
5-84 SCANNER/INTERNET FAX Contents 4 Specify the original size. (1) Enter the original size. • Touch the X (width) numeric value displ ay key and enter the width. • Touch the Y (height) numeric va lue display key and enter the heig ht. (A) To return the origin al size to the default size, touch the [Size Reset] key.
5-85 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. If you will continue by scanning the front of the card, you can touch the [Confi gure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be sp ecified and "Rotat ion Sending Setting" cannot be selected.
5-86 SCANNER/INTERNET FAX Contents SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages into sets, scan each set u sing the au tomatic document feede r, and transmit the pages in a sing le transmis sion.
5-87 SCANNER/INTERNET FAX Contents 4 Select job build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key to scan the first set of originals. To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
5-88 SCANNER/INTERNET FAX Contents SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of d ifferent sizes at t he same time; for examp le, B4 (8-1/2" x 14") size originals mixed togeth er with A3 (11" x 17") size originals.
5-89 SCANNER/INTERNET FAX Contents 4 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is highlighted. (2) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixe d Size Original] key is touched.
5-90 SCANNER/INTERNET FAX Contents SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below.
5-91 SCANNER/INTERNET FAX Contents 4 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [START] key. Scanning begins. A b eep will sound to indicate that scanning is finished. To cancel scanning.
5-92 SCANNER/INTERNET FAX Contents CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of sca nned original sheets can be count ed and displayed before transmission. Checking the number of scanned original sheets before transmissi on helps prevent tra nsmission mistakes.
5-93 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. 6 When scanning ends, check the nu mber of original sheets sc anned and touch the [OK] key.
5-94 SCANNER/INTERNET FAX Contents STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stam ps each original that is scanned usin g the automatic document feede r, allowing you to verif y that all originals were correctly sca nned. • To use this function, the optional stamp unit must be i nstalled.
5-95 SCANNER/INTERNET FAX Contents 4 Select "Verif. Stamp". (1) Touch the keys to switch through the screens. (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. 5 Press the [START] key. Scanning begins. A b eep will sound to indicate that scanning is finished.
5-96 SCANNER/INTERNET FAX Contents SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be reduced to half their original size and sen t together as a single page. This function cannot be used in scan mode, USB memory mode, or data entry mode.
5-97 SCANNER/INTERNET FAX Contents 3 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) 4 Select 2in1. (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key.
5-98 SCANNER/INTERNET FAX Contents 7 Press the [START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
5-99 SCANNER/INTERNET FAX Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically printe d out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed.
5-100 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. • If you inse rted the original pages in the documen t feeder tray, all page s are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on th e docum ent glass, scan each page on e page at a time.
5-101 SCANNER/INTERNET FAX Contents This section explains how to check the st atus of re served t ransmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed.
5-102 SCANNER/INTERNET FAX Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue scree n that shows reserved jobs and t he job currently in progress, and th e completed jobs screen. To swit ch between the two screens, touch th e job status screen selector key ((2) below).
5-103 SCANNER/INTERNET FAX Contents Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet f ax transmiss ion/receptio n information.
5-104 SCANNER/INTERNET FAX Contents • Completed job Display Status "Send OK" Transmission wa s completed. "In Memory" An Internet fa x has been received but has not yet been pri nted. "Received" Printed received fax data.
5-105 SCANNER/INTERNET FAX Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the co mpleted jobs screen and "Se nd OK" appears in the status column.
5-106 SCANNER/INTERNET FAX Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other detailed infor mation on completed jobs that used docume nt filing function, broadcast transmission j obs, and received Inte rnet fax forwarding jobs.
5-107 SCANNER/INTERNET FAX Contents STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop.
5-108 SCANNER/INTERNET FAX Contents GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the jobs are normally transmitted in th e order they were reserved. If you need to give priorit y to a job and send it ahead of t he other jobs, follow the steps belo w.
5-109 SCANNER/INTERNET FAX Contents CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date, n ame of other party, time r equired, result, etc.
5-110 SCANNER/INTERNET FAX Contents This section explains the basic pr ocedures for receiving I nternet faxes. RECEIVING AN INTERNET FAX The Internet fa x function periodica lly* connects to the mail server (POP3 server) and checks whethe r or not Internet faxes have been rece ived.
5-111 SCANNER/INTERNET FAX Contents MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat lon g and you wish to check immediately, you ca n manually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve received faxes.
5-112 SCANNER/INTERNET FAX Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" in the system settings (administr ator) can be enabled to have faxes re ceived to memory without being pr inted.
5-113 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
5-114 SCANNER/INTERNET FAX Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
5-115 SCANNER/INTERNET FAX Contents FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Intern et faxes can be automat ically forwarded to an e-mail addr ess, file server address, deskto p address, or network folder addr ess.
5-116 SCANNER/INTERNET FAX Contents 1 Enabling the inbound routing function. (1) In the Web page menu, click [Application Settings], [Inbound Routing Settings], and then [Administration Settings]. (2) Select [Enable] in "Inbound Routing" and click the [Submit] button.
5-117 SCANNER/INTERNET FAX Contents 3 Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button.
5-118 SCANNER/INTERNET FAX Contents 4 Specifying forwarding tables to be used. To use the inbound routing fu nction, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu.
5-119 SCANNER/INTERNET FAX Contents BASIC SCANNING PROCEDURE You can install the sca nner driver on your compute r from the CD-ROM that accompanies the mach ine, and use a TWAIN* compliant applica tion to scan an image using your computer.
5-120 SCANNER/INTERNET FAX Contents [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) S elect [SHARP MFP TWAIN K]. (2) C lick the [Select] button.
5-121 SCANNER/INTERNET FAX Contents 6 Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided origi nal and is placed in the document feeder tray, select [SPF(Simple x)].
5-122 SCANNER/INTERNET FAX Contents 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image ro tates 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again.
5-123 SCANNER/INTERNET FAX Contents [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address : 250.160.102.106 Yes No PC scan in progress.
5-124 SCANNER/INTERNET FAX Contents This section explains met adata delivery , which can b e used w hen the applic ation integr ation module kit is installed.
5-125 SCANNER/INTERNET FAX Contents PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadat a are configured in the Web pages. (Administra tor rights are required.) To configure me tadata settings, click [Application Settings] and then [Metadata Set tings] in the Web page me nu.
5-126 SCANNER/INTERNET FAX Contents TRANSMITTING METADATA Follow the steps below t o select a metadata set, en ter each item, and pe rform metadata transmissio n. 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab.
5-127 SCANNER/INTERNET FAX Contents 4 Enter the selected metadata item. (1) Touch the key of the value that you wish to enter. • When the entry values of t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can touch the [Direct Entry] key to manually enter the value.
5-128 SCANNER/INTERNET FAX Contents METADATA FIELDS The following three type s of metadata are included in the XML file that is transmitte d. • Data auto matically generated by the mach ine: These data are always included in the XML file an d are automatically stored on your co mputer.
5-129 SCANNER/INTERNET FAX Contents NETWORK SCANNER / INTERNET FAX* 1 SPECIFICATIONS *1 In ternet fax expansion k it is required . *2 Enhanced compression kit is required.
6-1 This chapter provides de tailed explanations of the pr ocedures for us ing the document filing function. The document f iling function allo ws you to sav e the docu ment data of a copy or f ax job, or t he data of a print job, a s a file on th e machine's hard drive.
6-2 DOCUMENT FILING Contents This section provides informat ion that you should know before using the document filing func tion, including an overview of document filing, the fe atures and functions of document filing, and points to keep in mind when using document filing.
6-3 DOCUMENT FILING Contents USES OF DOCUMENT FILING Quickly using a file Example: You prepared hando uts consisting of numerous pag es for a meeting, however, anoth er handout is needed for a new ly added parti cipant.
6-4 DOCUMENT FILING Contents BEFORE USING DOCUMENT FILING This section provides information that you should know before using the do cument filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder.
6-5 DOCUMENT FILING Contents Maximum number of pages and files that can be stored by document filing Combined total number of pages and total number of files t hat can be st ored in custom folders and.
6-6 DOCUMENT FILING Contents Automatic deletion of files You can have d ocument filing data in specified folders au tomati cally deleted at regu lar intervals by specifying the folders and the time. Peri odic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the har d drive.
6-7 DOCUMENT FILING Contents Files When a file is saved using "File", th e following information can be appended. Saving a file w ith this in formation allows you to dist inguish it from other files. User name: Use this to specify the owner of the file.
6-8 DOCUMENT FILING Contents USING DOCUMENT FILING IN EACH MODE In copy or image send mo de, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive w ithout copying or transmit ting the data.
6-9 DOCUMENT FILING Contents Scan to HDD mode The scanned original is saved as an imag e file. Neither pr inting nor transmission are p erformed when Scan t o HDD is used.
6-10 DOCUMENT FILING Contents BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode.
6-11 DOCUMENT FILING Contents This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode.
6-12 DOCUMENT FILING Contents 4 Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved. • To prevent accidental saving of the doc ument, the message "The scanne d data is stored in the quick file folder.
6-13 DOCUMENT FILING Contents SAVING A FILE WITH "File" When copying, printing or tr ansmitting a document in copy mode , print mode, or image send mod e (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder .
6-14 DOCUMENT FILING Contents 4 Select copy settings and then press the [START] key. • Copying begins and the scanned document image is saved to the hard drive . The selected copy settings are also saved. • For the procedure for placing the original, see ste p 4 of " SAVING A FILE WITH "Quick File" " (page 6-11).
6-15 DOCUMENT FILING Contents FILE INFORMATION This section explains the se ttings that are configur ed in step 3 of " SAVING A FILE WITH "File" " (page 6-13). Specifying a user name, f ile name, folder, and confidential sett ing makes it easier to manage and se arch for a file.
6-16 DOCUMENT FILING Contents Assigning a file name A file name can be assigned to the file. Specifying the folder Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered.
6-17 DOCUMENT FILING Contents Storing a file as a confidential file A password can be set for the file to prevent others fr om vi ewing it. Set a password (5 to 8 digits) with the numeric keys. 1 Enable the confidential property. (1) Select the [Confidential] checkbox so that a checkmark appears.
6-18 DOCUMENT FILING Contents SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned d ocument in the Main folder or a custom folde r. Neither printing nor transmission are perfor med. "Scan to HDD" SCREEN The following screen appears w hen the [Scan to HDD] tab is touched in document filing m ode.
6-19 DOCUMENT FILING Contents [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings fo r 2-sided originals.
6-20 DOCUMENT FILING Contents [Colour Mode] key Touch the [Colour Mode] key to open the colour mode se tting screen for Scan to HDD. The following settin gs can be selected for the scanning colou r when the [START] key is pressed. When you have finished selecting the mode, touch the [ OK] key.
6-21 DOCUMENT FILING Contents Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following sc r een appears. For more info rmation on each setting, see " SPECIAL MODES " (page 5-71) in "5. SCANNER / INTERNET FAX".
6-22 DOCUMENT FILING Contents Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears.
6-23 DOCUMENT FILING Contents PERFORMING "Scan to HDD" 1 Place the original. Place the original face up in the docu ment feeder tray, or face down on the document glass. 2 Switch to document filing mode and select Scan to HDD settings. (1) Touch the [DOCUMENT FILING] key.
6-24 DOCUMENT FILING Contents This section explains how to retr ieve a file stored by document filing and pr int or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic pr ocedure for retrieving and using a stored file. The screens and pro cedures differ depending on wh ether or not user aut hentication is enab led.
6-25 DOCUMENT FILING Contents Select the file that you wish to retrieve. • Select the folder in the folder selection screen . When the folder is selected, th e files in the folder wil l appear. Select the file th at you wish to retr ieve. • Thumbnail images of the stored files can be displayed for file selection.
6-26 DOCUMENT FILING Contents FOLDER AND FILE SELECTION SCREENS To use a file stored by doc ument filing, the fold er and file must be selected. The fold er selection screen and file selection screen are explained be low.
6-27 DOCUMENT FILING Contents FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder , and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumb nail screen" format.
6-28 DOCUMENT FILING Contents (6) [Multi-File Print] key Touch this to select multiple files in a folder for printing . ☞ MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnai ls can be changed in "Sort Order".
6-29 DOCUMENT FILING Contents SELECTING A FILE This section explains how to select a file to be used. 1 Select the folder that contains the file you wish to use. (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab appears, touch the [File Retrieve] tab.
6-30 DOCUMENT FILING Contents JOB SETTINGS SCREEN When a file key is touched, the fo llowing screen appears. Touch the key of the op eration that you wish to per form and select settings. (1) File display This shows information on the currently selected file (j ob icon, file name, user name, store size, and colour mode).
6-31 DOCUMENT FILING Contents PRINTING A STORED FILE A file stored using document filing ca n be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using t hose settings.
6-32 DOCUMENT FILING Contents PRINT SETTINGS SCREEN (1) [Paper Select] key Use this key to set the paper size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the or ientation of the image on th e reverse side of the paper for 2-sided printing.
6-33 DOCUMENT FILING Contents MULTI-FILE PRINTING Multiple files in a folder c an be selected for printing . 1 Touch the [Multi -File Print] key. To select files of a particular job type, touch the [Switch Display] key, select the job type fro m the screen that appears, and touch the [OK] key.
6-34 DOCUMENT FILING Contents 4 Printing a selected file. The number of selected files appear s in the number of selected files display. If you wish to use the nu mber of copies that was stored with the file, go to step (3). (1) Touch the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ).
6-35 DOCUMENT FILING Contents Batch printing All files in a folder that have the same user na me and password can be printed at once. When the [Multi-File Print] key is touched, it changes int o the [Batch Print] key. 1 Touch the [Batch Print] key. 2 Touch the [User Name] key.
6-36 DOCUMENT FILING Contents 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password wil l be selected. If you do not wish to enter a password, go to the ne xt step.
6-37 DOCUMENT FILING Contents SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. T he settings used when the file was stored are also stored, and thus the file can be transmitted using those settings.
6-38 DOCUMENT FILING Contents SEND SETTINGS SCREEN The keys that appear in t he send settings are explained below. For mo re information on each of the set tings, see " BASE SCREEN OF FAX MODE " (page 4-7) in "4. FACSIMILE" and " BASE SCREEN " (page 5- 9) in "5.
6-39 DOCUMENT FILING Contents PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing functi on. This prevents a f ile from being moved, or automatically or ma nually deleted. Three properti es are available for saved f iles: [Sharing], [Protect ], and [Confidential].
6-40 DOCUMENT FILING Contents Restrictions on chan ging the p roperty • A file that is set to "Sharing" can be changed to "Protect" or "Con fidential". However, a "Sharing" file that is saved in th e Quick File folder can only be chang ed to "Protect".
6-41 DOCUMENT FILING Contents MOVING A STORED FILE Use this procedure to chan ge the location of a file (mo ve a file to a different f older). After selecting th e desired f ile, follow the steps below. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Move] key.
6-42 DOCUMENT FILING Contents 4 Touch the [Move] key. A file whose p roperty is "Protect" cannot be moved. To mo ve a protected file, change its property to "S haring" or "Confidential". User 2 Move Job Settings / Move Cancel file-01 Name 1 Mono2 File Name Move to: Select the folder the file is moved to.
6-43 DOCUMENT FILING Contents DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish t o delete an d touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key.
6-44 DOCUMENT FILING Contents CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the de sired file and touch the [ Image Chec k] key. ☞ SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image ma y be clipped off in the image check screen on the to uch panel.
6-45 DOCUMENT FILING Contents IMAGE CHECK SCREEN This section explains the image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
6-46 DOCUMENT FILING Contents RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File ap pear as keys in the job st atus co mplete screen . This is convenient when you need to quickly print the saved d ata of a copy job or quickly send a saved fax to another destination.
6-47 DOCUMENT FILING Contents SEARCHING FOR A STORED FILE When there are ma ny stored files, it may take time to fi nd a file. The search fu nction of document filing mo de can be used to find a file quickly. This section explains how t o search for a file or folder on the machine's hard drive .
6-48 DOCUMENT FILING Contents 2 Touch the [User Name ] key or the [File or Folder Name] key. If you know the user na me, touch the [User Name] key a nd go to " Using th e user name to search " i n step 3.
6-49 DOCUMENT FILING Contents 4 Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appear.
6-50 DOCUMENT FILING Contents Searching within a folder You can specify a folder to restrict the search range to tha t folder. To search within a specified folder , follow the steps below. 1 Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key.
6-51 DOCUMENT FILING Contents 4 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user name. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name.
6-52 DOCUMENT FILING Contents 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a con fidential folder.
7-1 This chapter explains the system settings, which are used to configure a variety of par ameters to suit the aims and needs of your workplac e. The current selections that h ave been made for the settings can b e viewed or printed out.
7-2 SYSTEM SETTINGS Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 7-74 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-75 • Default Settings . . . . . . . . . . . . . . . . . . . . . . . . 7-75 • Interface Sett ings .
7-3 SYSTEM SETTINGS Contents System Settings The system settings ar e used to configure a variety of par am eters to suit the ai ms and needs of your workplace . The system settings are also used to display or print out the current settings and st atus of the machine.
7-4 SYSTEM SETTINGS Contents Common Operation Methods This section explains special operation methods that are common t o all system settings. Be sure to r ead this sectio n, as the inf ormation is omitte d in the explanations of some of the individual settin gs.
7-5 SYSTEM SETTINGS Contents This section describes the system settings that can be configur ed by general users of the machin e. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l.
7-6 SYSTEM SETTINGS Contents System Settings (General) List When the system settings ar e accessed with general rights, th e following items appear. Fo r items that can only be accessed with administrator rig hts, see " System Settings (Admin istrator) List " (page 7- 31).
7-7 SYSTEM SETTINGS Contents Paper Tray Settings *1 When a stand/1 x 500 shee t paper drawer / st and/2 x 500 she et paper drawer is installed. *2 When a stand/2 x 500 shee t paper drawer is installed. *3 When a large capacity tray is install ed. Address Control Fax Data Receive/Forward * When the fax or Internet fax function is available.
7-8 SYSTEM SETTINGS Contents Printer Condition Settings * When the PS3 expansion kit is install ed. Item Factory default setting Page ■ Printer Condition Settings 7-23 ● Printer Default Settings 7.
7-9 SYSTEM SETTINGS Contents Document Filing Control USB-Device Check User Control * When user authentication is enabled and the logged-in user doe s not have the authority to con figure the system settings (administrator) (excluding factory default users).
7-10 SYSTEM SETTINGS Contents Total Count This function shows the pag e count in each mode. Touch the [ Total Count] key. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripheral devices insta lled on the machine.
7-11 SYSTEM SETTINGS Contents Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] k ey and select the settings. Clock Adjust Use this to set the date and time in t he machine's built-in clock.
7-12 SYSTEM SETTINGS Contents Date Format The format used t o print the date on lists and other output can be ch anged. Keyboard Select The layout of the keyboard th at appears in text entry screens can be change d. The keyboard layo uts that can be selecte d are shown below .
7-13 SYSTEM SETTINGS Contents Paper Tray Settings Paper tray and paper ty pe settings are explained in this se ction. Touch the [Paper Tray Settings] key to config ure the settings. Tray Settings These settings specif y the paper type, paper size, and f unctions allowed for each paper tray.
7-14 SYSTEM SETTINGS Contents Tray Settings * The size that is automatically detected is set in " Select Similar Sizes for Auto Detection " in the bypass tray settings screen (see below).
7-15 SYSTEM SETTINGS Contents Paper Type Registration Store a paper t ype when the desired paper type does not appear as a selection or when you wish to creat e a new set of paper proper ties.
7-16 SYSTEM SETTINGS Contents Address Control Address Control is u sed to store, edit, and delete o ne-touch keys, group keys, pro gram keys, and custom indexes. Touch the [Address Cont rol] key to configure the settings. Address Book Destinations can be stored in the addr ess book for easy retrieval.
7-17 SYSTEM SETTINGS Contents Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail ad dress in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key.
7-18 SYSTEM SETTINGS Contents Storing group keys This section explains the proced ure for storing group ke ys. Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname o r IP Address Too • Hostnam e or IP Address Use these thre e settings to set an a ddress for Direct SMTP tr ansmission.
7-19 SYSTEM SETTINGS Contents 2 Touch the [Addr ess Book] key. 3 Touch the [Add New] key. 4 Select "Group" from the [Address Type] list. 5 Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as necessary.
7-20 SYSTEM SETTINGS Contents The procedure is comp lete. Custom Index The name of a custom inde x can be changed for greater ea se of use. Delete the previously enter ed name and enter a new name (ma ximum of 6 characters). The factory defa ult names for the cust om indexes are "User 1" t o "User 6".
7-21 SYSTEM SETTINGS Contents Program If you frequen tly use the same settings and/ or functions to t ransmit to the same destinat ion or destinations, the settings and destinatio ns can be stored in a program. This allows th e se ttings and des tinations to be se lected by simply s electing the program .
7-22 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section explains se ttings for r eception and forwarding. Touch the [Fax Data Receive/Forw ard] key and config ure the settings. I-Fax Settings These settings can be configured when the Internet fa x expansion kit is installed.
7-23 SYSTEM SETTINGS Contents Printer Condition Settings The Printer Condit ion Settings are used to config ure basic printer setting s and settings for printi ng from a DOS application. To conf igure the settings, touch t he [Printer Condition Setti ngs] key.
7-24 SYSTEM SETTINGS Contents *1 When a s addle stitch finisher or finisher is installed. *2 When a finisher (large stacker) is installed. *3 This setting is used to adjust the line width of vector gr aphics. Except for CAD and ot he r specialized uses, there is normally no need to change t his setting.
7-25 SYSTEM SETTINGS Contents PostScript Setting When an error occurs dur ing PostScript print ing, these settings dete rmine whether or not an error notice is printed and whether or not the Pos tScript data is r eceived in bin ary format.
7-26 SYSTEM SETTINGS Contents Document Filing Control Document Filing Control is us ed to create, edit, and delete custom fo lders for document filin g. Touch the [Document Filing Control] key to configur e the settings. When the [Document Filing Cont rol] key is touched, the fo llowing screen w ill appear.
7-27 SYSTEM SETTINGS Contents USB-Device Check This lets you chec k the connect ion when a USB de vice is connected to the mach ine. Touch the [USB- Device Check] key to check the connectio n. User Control This section explains settings for user control.
7-28 SYSTEM SETTINGS Contents This section explains the system settings that are configure d by the administrator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrator ), th e administrator must log in as expla ined below.
7-29 SYSTEM SETTINGS Contents When User Authentication is Enabled When " User Au thentication Setting " (page 7-47) is enabled, follow the procedu re below to log in. When user authentication is by lo gin name and password (and e-mail address) When auto lo gin is enabled, the lo gin screen will not appear.
7-30 SYSTEM SETTINGS Contents Login by user number Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure . The system settings (administrator) can be used.
7-31 SYSTEM SETTINGS Contents System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown belo w. The default se tting for each item is also shown. User Control *1 This canno t be set on the machine. Set this in "User Control" in the Web pag es.
7-32 SYSTEM SETTINGS Contents Energy save Operation Settings Item Factory default setting Page ■ Energy Save 7-61 ● Toner Save Mode 7-61 X Print Disabled ● Auto Power Shut-Off Enabled 7-61 ● Auto Power Shut-Off Timer 1 min. 7-61 ● Preheat Mode Setting 10 min.
7-33 SYSTEM SETTINGS Contents X Scan 7-64 Customiz e 1 Address Review Customiz e 2 File Customiz e 3 Quick File X Internet Fax* 3 (Same as Scan) X Fax* 4 (Same as Scan) X USB Memor.
7-34 SYSTEM SETTINGS Contents *1 When an au tomatic document feeder is installe d. *2 This cannot be set on the machine. Set this in the system settings in the Web pages. *3 When the In ternet fax expansion kit is installed. *4 When the fa csimile expansion kit is installed.
7-35 SYSTEM SETTINGS Contents *1 When an au tomatic document feeder is installe d. *2 When a saddle sti tch finisher is installed. *3 When a finishe r (large stacker) is installed. *4 When a large capacity tray is install ed. *5 When a stand/1 x 500 shee t paper drawer / st and/2 x 500 she et paper drawer is installed.
7-36 SYSTEM SETTINGS Contents * When a saddle stitch fin isher is installed. Network Settings X Disabling Deletion of Job Programs Disabled 7-73 X Disabling of Bypass-Tray in Duplex Copy Disabled 7-73.
7-37 SYSTEM SETTINGS Contents Printer Settings Image Send Settings Item Factory default setting Page ■ Printer Settings 7-75 ● Default Settings 7-75 X Prohibit Notice Page Printing Enabled 7-75 X .
7-38 SYSTEM SETTINGS Contents Initial Resolution Setting 7-77 •S c a n Apply the Resolution Set when Stored: Disabled 200 X 200 dpi • Interne t Fax* 1 Apply the Resolution Set when Stored: Dis.
7-39 SYSTEM SETTINGS Contents X Own Name and Destination Set 7-80 Sender Data Registration 7-80 • Sender Name – • Sender Fax Number – • I-Fax Ow n Address – Registration of Own Nam.
7-40 SYSTEM SETTINGS Contents *1 When the In ternet fax expansion kit is installed. *2 When the fa csimile expansion kit is installed. *3 When network conn ection is enabled.
7-41 SYSTEM SETTINGS Contents Document Filing Settings Item Factory default setting Page ■ Document Filing Settin gs 7-87 ● Other Settings 7-87 X Default Mode Settings Sharing Mode 7-87 X Sort Met.
7-42 SYSTEM SETTINGS Contents *1 When the exit tray unit is install ed. *2 When the In ternet fax expansion kit is installed. *3 When the fa csimile expansion kit is installed. ● Document Output Options 7-89 X Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl.
7-43 SYSTEM SETTINGS Contents List Print (Administrator) *1 When network conn ection is enabled. *2 When the app lication integrat ion mod ule is installed.
7-44 SYSTEM SETTINGS Contents Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 7-92 ● Printer Condition Settings 7-92 X Disable Blank Page Print Disable d 7-92 .
7-45 SYSTEM SETTINGS Contents *1 When an au tomatic document feeder is installe d. *2 When a large capacity tray is install ed. *3 When a stand/1 x 500 shee t paper drawer / st and/2 x 500 she et paper drawer is installed. *4 When a saddle sti tch finisher or finisher is installed.
7-46 SYSTEM SETTINGS Contents Product Key * It may not be possible to use some settings, depending on the periph eral devices installed. Data Backup Storing/Calling of System Settings Sharp OSA Settings * When the external account module or application communication module is installed.
7-47 SYSTEM SETTINGS Contents User Control User Control is used to configur e settings for user authe ntication. Touch the [User Con trol] key to configure the settings. User Authentication Setting These settings enable or disable user authentic at ion and specify the authenticatio n method.
7-48 SYSTEM SETTINGS Contents Other Settings Actions when the Limit of Pages for Output Jobs This setting determines wh ether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are availa ble.
7-49 SYSTEM SETTINGS Contents Perform LDAP server access control. Access control informatio n for page count limits, authorities, an d favourite op erations can be sto red on an LDAP server, and by using this LDAP server for networ k authentica tion, user authent ication based on the stored access control inform ation can be performed.
7-50 SYSTEM SETTINGS Contents * If the user name cannot be acquired, th e first 16 characters of the text string entered as the use r name for network authentication is used.
7-51 SYSTEM SETTINGS Contents User List This is used to store, edit, and de lete users when user authe ntication is enabled. When the [User List] key is touched, th e following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users ] key Use this to delete all sto red users.
7-52 SYSTEM SETTINGS Contents *1 Items th at can be changed. *2 For detaile d information of each of the settings, see " L ist of settings and factory defa ult settings of template groups " (page 7-55). *3 When the HID card reader is avail able.
7-53 SYSTEM SETTINGS Contents Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the us er is stored. When the [Pag e Limit Grou p List] ke y is touched, the following screen ap pears.
7-54 SYSTEM SETTINGS Contents Authority Group List Use this to st ore group s of user au thority setting s. The aut hority of each use r is specified by selecting one of these stored groups when t he user is stored. When the [Authorit y Group List] key is touched, th e following screen appears.
7-55 SYSTEM SETTINGS Contents List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group.
7-56 SYSTEM SETTINGS Contents *1 For information on ea ch setting, see the system settings (general/administrator) lists. *2 All allowed except "Chan ge Administrator Password".
7-57 SYSTEM SETTINGS Contents Favourite Operation Group List This is used to sto re favourite oper ation groups and My Menu. Favourite Operation Group Registration Sets of prefer red settings can be as groups.
7-58 SYSTEM SETTINGS Contents My Menu List My Menu settings must be previou sly stored. Select a My Menu when stor ing a favourite operation grou p. Settings Item Description My Menu Name Enter a maximum of 32 characters for the My Menu name.
7-59 SYSTEM SETTINGS Contents User Count This displays the tot al number of pages prin ted by each user. When the [User Coun t] key is touched, the fol lowing screen appears. • [Select All Users ] key This selects all users. • [Show] key This shows the counts of the selected user.
7-60 SYSTEM SETTINGS Contents Resetting user counts Select a user in the setting screen and touch the [Reset] key. A c ount reset scre en for that user will appear. The reset screen will vary dep ending on whether a si ngle user or multiple users were selected.
7-61 SYSTEM SETTINGS Contents Energy Save The Energy Save setti ngs help reduce power costs. From an environ mental perspective, t hese settings also help reduce pollution and conser ve natural resources. Touch the [Energy Save] key to configure the settings.
7-62 SYSTEM SETTINGS Contents Operation Settings Settings relate d to machine operation can be configured. Touch the [ Operation Settings] key to co nfigure the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key.
7-63 SYSTEM SETTINGS Contents Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time. Disabling of Covers/Inserts Mode (When an automat ic document feeder is in stalled.) This setting is used to prohibit t he use of the covers and inserts function .
7-64 SYSTEM SETTINGS Contents MFP Display Pattern Setting One of six colour patte rns can be selected for the colour pat tern in the touch panel. A sample of the selected pa ttern can be viewed. Customize Key Setting Short-cuts to fu nctions that are frequen tly used ca n be disp layed in the ba se screen of each mo de.
7-65 SYSTEM SETTINGS Contents My Menu Settings Use this to configure the My Menu screen that appears when the [M y Menu] key is pressed. The settings are shown be low. * Does not appear when user authenticatio n is not en abled. Item Description Display Title Show a title on the My Menu.
7-66 SYSTEM SETTINGS Contents Preview Setting Configure settings fo r the preview screen that can be used for fax / image send and document filing. Default Preview Set the select ion state of t he [Preview ] key in each of the screens below.
7-67 SYSTEM SETTINGS Contents Device Control These settings contro l devices installed on the machine. Touch the [Device Cont rol] key to configure the settings.
7-68 SYSTEM SETTINGS Contents Auto Switching of Finisher Trays (When a finisher ( large stacker) is i nstalled.) If the number of sheets on the upper fin isher tray reaches the sheet limit, out put will automatically switch to the lower tray.
7-69 SYSTEM SETTINGS Contents Original Size Detector Setting One of the 8 groups of stand ard original sizes shown below ca n be selecte d for detection by the ori ginal size detection function. Cancel Detect ion at Document Glass Original size detection on th e document glass can be disabl ed.
7-70 SYSTEM SETTINGS Contents Disabling of Devices Use these settings when a peripheral device on the machine has faile d or when you wish to temporarily disable a device. Disabling of Document Feeder (When an automat ic document feeder is in stalled.
7-71 SYSTEM SETTINGS Contents Copy Function Settings The following sett ings are related to copying. Touc h the [Copy Function Setting s] key to configure th e settings. Default settings select ed with these settings apply to all function s of the machine (not just the copy func tion).
7-72 SYSTEM SETTINGS Contents Other Settings Copy Exposure Adjustment This is used to ad just the exposure level when [Auto] is used for th e copy ex posure.
7-73 SYSTEM SETTINGS Contents Disabling Deletion of Job Programs This is used to pr ohibit the deleti on and changing of copy settings stor ed in job prog rams. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
7-74 SYSTEM SETTINGS Contents Network Settings Network setting s are descri bed below. Touc h the [Netwo rk Settings] k ey to configur e the settin gs. IPv4 Settings When using the machine on a TCP/IP (IPv4) network, u se this setting to configure the IP address of the machin e.
7-75 SYSTEM SETTINGS Contents Printer Settings Settings related to the printer function can be conf igured. Touch the [Print er Settings] key to configure the se ttings. Default Settings Printer condition setting s are described below. Prohibit Notice Page Printing This setting is used to disable print ing of notice pages.
7-76 SYSTEM SETTINGS Contents Interface Settings These settings are used to control and monitor da ta trans mitted to the USB port or network port of th e machine. Hexadecimal Dump Mode This function is used to print the pr int data fro m a computer in hexa decimal format toget her with the corresponding ASCII t ext.
7-77 SYSTEM SETTINGS Contents Image Send Settings Settings relate d to the image send functi on (scan, Internet fax, etc.) can be configured. To uch the [Image Send Set tings] key to configure the settings. Operation Settings The operation sett ings below apply to all image send functio ns.
7-78 SYSTEM SETTINGS Contents Must Input Next Address Key at Broadcast Setting This setting is used to req uire that the [Next Addr ess] key be touched b efore the next ad dress is entere d when performing a broadcast transmission.
7-79 SYSTEM SETTINGS Contents Disable Registration of Program This prohibits the use of the add ress book when a program is stored. Configure the setting f or each of the following items: •E - m a i l • FTP •D e s k t o p • Network Fold er • Internet Fax (Including Direct SMTP) •F a x Select All: Select all items.
7-80 SYSTEM SETTINGS Contents Use this settin g to enter th e Internet fa x address, fax number of the machine and the na me of the user. Sender Data Registration Use this to store the sende r name for fax and Inte rnet fax, the se nder number f or fax, and the sender address for Inte rnet fax.
7-81 SYSTEM SETTINGS Contents Scan Settings Settings related to scanning can be configured. Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send se ttings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters) .
7-82 SYSTEM SETTINGS Contents Maximum Size of E-mail Attachments (E-mail) To prevent the t ransmission of excessively large image files by Scan to E-mail, a file size limit can be s et from 1 MB to 10 MB in increme nts of 1 MB .
7-83 SYSTEM SETTINGS Contents I-Fax Settings These settings are used to configure the default set tings for Inte rnet fax. Auto Wake Up Print When the [POWER ] key ( ) is "off" (but the main power switch is "on") and an In ternet fax is received, this function activa tes the machine and p rints the fax.
7-84 SYSTEM SETTINGS Contents Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory autom atically print at specified times.
7-85 SYSTEM SETTINGS Contents Rotation Sending Setting When transmitt ing an imag e that is one of the following sizes, this function rotates the image co unterclockwise 90 degrees.
7-86 SYSTEM SETTINGS Contents Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter- R (8-1/2" x 11 "R) size fax is received, this setting reduces the fax to A4R size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
7-87 SYSTEM SETTINGS Contents Document Filing Settings Document filing settings are de scribed below. Touch the [D ocument Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specif y which mode, Sharing or Confidential, is used as the defa ult mode when storing a file.
7-88 SYSTEM SETTINGS Contents Scan Complete Sound Setting This setting adjusts t he volume of the be ep that sounds when scanning ends. Th e beep can also be turned off. Default Output Tray (When the exit tray unit is inst alled.) This setting is used to sele ct the default output tra y for printing a file stored by Scan to HD D.
7-89 SYSTEM SETTINGS Contents Document Output Options The use of a stored file ca n be allowed or prohibite d by opera tion type and by the mod e from which the file was stored.
7-90 SYSTEM SETTINGS Contents List Print (Administrator) This is used to print lists and repor ts that are only for us e by t he administrator of the ma chine. Touch the [L ist Print (Administrat or)] key to configure the settings. Administrator Settings List Lists of the administ rator settings for th e following modes can be printed.
7-91 SYSTEM SETTINGS Contents Security Settings The following settin gs are related to security. To uch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network.
7-92 SYSTEM SETTINGS Contents Enable/Disable Settings The following s ettings ar e used to p rohibit the us e of cert ain functions. T ouch the [ Enable/Disable Settings] ke y to configure the settings. Printer Condition Settings Disable Blank Pa ge Print This setting is used to disable blank pag e printing.
7-93 SYSTEM SETTINGS Contents Disabling of Master Mach ine Mode This prohibits the use of the machine as a mast er machine for tand em printing. (Normally this settin g is not necessary.) Disabling of Sla ve Machine Mode This prohibits the use of the ma chine as a slave ma chine for tandem pr inting.
7-94 SYSTEM SETTINGS Contents Disable Registering Dest ination on Web Page (When network connection is ena bled.) This disables addr ess control from the Web pa ges. • Group (Direct Entry) • Group (Addre ss Book) • Individual Select All: Select all items.
7-95 SYSTEM SETTINGS Contents Change Administrator Password This is used to change th e administrato r password. To uch the [Change Admi nistrator Password] ke y to change the password. When changing the passwor d, be sure to remember the ne w password.
7-96 SYSTEM SETTINGS Contents Data Backup Settings and infor mation stored in th e machine can be saved to USB memory. Storage Backup Address book info rmation and user infor mation stored in the machine ca n be saved to a nd retrieved fr om USB memory.
7-97 SYSTEM SETTINGS Contents Storing/Calling of System Settings The current system sett ings can be stored, previou sly stored system settings ca n be retrieved, and the fa ctory default system settings can be res tored. Touc h the [Storing/Calling of System Sett ings] key to configure the settings.
7-98 SYSTEM SETTINGS Contents Sharp OSA Settings External Account Setting External Accou nt Control When this setting is enabled, the machine ent ers external tota ling mode and the totaling fu nction can be used via an external account app lication.
7-99 SYSTEM SETTINGS Contents This section explains system settings th at are specifically for the fax function. The system settings fo r the fax function can only be conf igured when th e facsimile expansion kit is installed.
7-100 SYSTEM SETTINGS Contents Address Control Address Book This section explains items specifica lly used for fax in "Address Control". For items that are also used for other functions, se e " Address C ontrol " (page 7-16). When the [Address Book] key is touch ed, the following screen appe ars.
7-101 SYSTEM SETTINGS Contents Settings Item Description General items stored Address Type Select the type of address to be stored in the addres s book. In this case, select [Fax ]. Search Number Set a search number. The lowest avail able number is automat ically entered.
7-102 SYSTEM SETTINGS Contents F-Code Memory Box This section explains how to store memory boxe s for variou s types of F -code commu nication. When the [F-Code Memor y Box] key is touched, the follo wing screen appears. • [Add New] key Use this to add a new mem ory box.
7-103 SYSTEM SETTINGS Contents Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory bo x for F-code polli ng memory.
7-104 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section expla ins settings for rec eption and forwar ding. Fax Settings The following items appear when the "Fax Settings" are conf igured. Item Description Receive Setting Set the fax reception method.
7-105 SYSTEM SETTINGS Contents System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with admini strator rights, the following items appear. For inform ation on the gener al settings, see " System Settings f or Fax (General) List " (p age 7-99).
7-106 SYSTEM SETTINGS Contents * This function is not availabl e in some countries and regions. Transaction Report Pr int Se lect Setting 7-108 • Single Se nding Print Out Error Report Only • .
7-107 SYSTEM SETTINGS Contents Image Send Settings Settings relate d to the image send functi on (scan, Internet fax, etc.) can be configured. To uch the [Image Send Set tings] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplac e.
7-108 SYSTEM SETTINGS Contents Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used to print part of the f irst page of the transmitted orig inal on the transaction report. Select one of the settings belo w.
7-109 SYSTEM SETTINGS Contents Settings for fax tran smission can be configured. Auto Reduction Sending Setting This setting is used to have t he size of transmitted fa xes automatically r educed to match the size of the paper in the receiving machine.
7-110 SYSTEM SETTINGS Contents Recall in Case of Line Busy This progra m is used t o set the nu mber of r ecall attempts and t he interval between recall atte mpts when a transmission is not successful du e to the line being busy or other re ason.
7-111 SYSTEM SETTINGS Contents Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the num ber of rings on which the machine automatic ally receives a call and begins fax re ception in aut o reception mode .
7-112 SYSTEM SETTINGS Contents Letter Size RX Reduce Print This program is not availa ble in Canada and Philippines. When a letter- R (8-1/2" x 11 "R) size fax is received, this setting reduces the fax to A4R size. Receiving Date & Time Print Enable this setting to have t he date and time of reception printed.
7-113 SYSTEM SETTINGS Contents The following settings are for regular polling memor y using the Public Box. Set Fax Polling Security When the memory polling functi on is us ed, this setting determines wh ether any machine will be allowed to poll your machin e, or only machin es that have been stored in your machine.
7-114 SYSTEM SETTINGS Contents SYSTEM SETTINGS MENU Disabling of USB Memory Direct Print Disabling of Network F older Direct Print T otal Count System Settings Entering Administrator's Passw ord .
7-115 SYSTEM SETTINGS Contents Image Send Settings Operation Settings Other Settings Default Display Settings Address Book Default Selection Initial Resolution Setting Default Exposure Settings Must I.
8-1 This chapter provides soluti ons to possible problems in a question and answer format. Locate the qu estion that relates to your problem and use th e answer to help correct th e situat ion. If you are unab le to solve a problem using this manual, please contact your dea ler or neares t author ised service representati ve.
8-2 TROUBLESHOOTING SCANNING / INTER NET FAX • PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION . . . . . . . . . . . . . 8-39 • PROBLEMS RELATED TO SCAN RESULTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-42 • PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS .
8-3 TROUBLESHOOTING Contents The chart below shows the pr ocedure to follow in the even t a problem occurs. Use it as a troub leshooting guide. TROUBLESHOOTING PROBLEMS Check this chapter first You may find a solution to your problem here .
8-4 TROUBLESHOOTING Contents Making a copy of a non-standard size original The procedure fo r making a copy of a pay me nt slip or other non-standar d size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in th e centre of the paper.
8-5 TROUBLESHOOTING Contents Printing on an envelope The procedure fo r printing on an envelope is explain ed below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.
8-6 TROUBLESHOOTING Contents I can't print from a computer... First check that th e printer driver for the ma chine is selected when printing. Also check that the printer dr iver port is set correctly. Check here Checking the printer name Check that the mach ine is selected in the Print dialog box, and select the machine if it is not.
8-7 TROUBLESHOOTING Contents Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, fo llow the steps below to change the pa per size.
8-8 TROUBLESHOOTING Contents Adjusting the volume of the ringer If the ringing so und made when the machine receives a f ax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjuste d in the system settings (administr ator).
8-9 TROUBLESHOOTING Contents This section explains what to do whe n a paper misfeed occurs in the machine. REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfee d has occurred." will appear in t he touch panel and printing and scanning will stop.
8-10 TROUBLESHOOTING Contents PAPER MISFEED ILLUSTRATIONS If you require more info rmation when reading the instru ctions in the touch panel, se e the paper misfeed illustrations below. Refer to the illustration belo w and then go to the appropriate illust ration (1 to 16) for your situation.
8-11 TROUBLESHOOTING Contents (3) Original misfeed Open the docu ment feeder cover and re move the misfe d originals. Pull out the d ocument feeder tray and remove the misfed paper. Open the auto matic document feeder. Rotate the transfer roller in the direction of the arrow and remove t he original.
8-12 TROUBLESHOOTING Contents (8) Paper misfeed in the bypass tray Remove the misf ed paper. (9) Paper misfeed in tray 1 to tray 4 (side) The misfeed may have occurred inside th e machine. Check care fully and remo ve it. (10) Paper misfeed in the transport area Lower the lever in the direction of the arrow t o remove the misfed paper.
8-13 TROUBLESHOOTING Contents (14) Paper misfeed in the saddle stitch finisher (top) Open the top cover and remove the misfed paper. When a punch module is installe d. Open the front cove r. Turn the roller knob as shown in the illustration. Open the top cover and remove the misfed paper.
8-14 TROUBLESHOOTING Contents Follow the steps below to remove a staple jam. ☞ FINISHER ☞ FINISHER (LARGE STACKER) (page 8-16) ☞ SADDLE STITCH FINISHER (page 8-18) FINISHER REMOVING STAPLE JAMS 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it stops.
8-15 TROUBLESHOOTING Contents 5 Lower the lever at the front end of the staple case. 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
8-16 TROUBLESHOOTING Contents FINISHER (LARGE STACKER) 1 Open the front cover. 2 Squeeze the green parts of the staple case and pull the case up and then out. 3 Lower the lever at the front end of the staple case and re move the jammed staple. Remove the leading stapl e if it is bent.
8-17 TROUBLESHOOTING Contents 5 Push the staple case firmly back in. Push the staple case in until it clicks into place. 6 Close the front cover. Make a test print or copy using the staple function to verify that stap ling takes place correctly.
8-18 TROUBLESHOOTING Contents SADDLE STITCH FINISHER Finisher unit 1 Open the front cover. 2 While pulling the lever, slide the saddle stitch finisher to the left until it stops. 3 Lower the staple case release lever and remove the staple case. Pull the staple case out to the right.
8-19 TROUBLESHOOTING Contents 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Push the saddle stitch finisher back and latch it to the machine. 8 Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly.
8-20 TROUBLESHOOTING Contents Saddle stitch unit Before starting th is procedure, remove all output from the output t ray of the saddle stitch fini sher. Do not replace removed output in the output tray. 1 Open the side cover. 2 Remove the staple cartridge from the staple unit.
8-21 TROUBLESHOOTING Contents 6 Push down knob (B). 7 Load new staple cartridges. Remove the cove r from each staple cartridg e and then insta ll the cartridge. 8 Close the side cover. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctl y.
8-22 TROUBLESHOOTING Contents WHEN INSTALLATION WAS NOT SUCCESSFUL INSTALLING THE SOFTWARE WHEN INSTALLATION WAS NOT SUCCESSFUL • The softwa re cannot be installed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-23 TROUBLESHOOTING Contents The machine is not detected (when connected to a network). Is the machine power on? Switch on the main powe r switch and the [POWER ] key ( ) in that order. (In Windows, search again after powering on the machin e.) If the machine is powered off, it will not be detected.
8-24 TROUBLESHOOTING Contents X The printer driver cannot be installed (Wi ndows 2000/XP/Server 2003) If the printer driver cannot be installed on Windows 2000/XP/Server 2003, follow the steps below to check your computer settin gs. The printer driver is not installed correctly by plug and play (USB connection in Windows).
8-25 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPYING OPERATION COPYING PROBLEMS RELATED TO COPYING OPERA TION • Copying d oes not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-26 TROUBLESHOOTING Contents Two-sided copying does not take place. Does the paper typ e setting of the selected tray sp ecify a type of paper that cannot be used fo r two-sided copying? Check "Tray Settings" in the system settings. If the [Disable Duplex] checkbox is selected , two-sided copying using that tray will not be possib le.
8-27 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light or too dark. Is the image too light or too dark? Select an appropriate exposure mode for the original be ing copied a nd adjust the exposure level manually.
8-28 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINTING OPERATION PRINTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing d oes not take p lace.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-29 TROUBLESHOOTING Contents Printing does not take place. Is the IP address selected correctly? (Windows) Check the IP address setting. If the machine does not have a perma nent IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
8-30 TROUBLESHOOTING Contents Printing does not take place. Was a Notice Page printed? Check the printed Notice Page. A Notice Page will be printed to indicate the cause of the problem if a print j ob cannot be p erformed as specified and the cause is not shown in the display.
8-31 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINT RESULTS Problem Point to check Solution The image is too light or too dark. Does the image (particularly a photo) need correction? (Windows) Check the settings of the printer driver.
8-32 TROUBLESHOOTING Contents The image is upside down. Are you using a type of paper (tab paper, punch paper, etc.) that can only be loaded in a fixed orientation? Rotate the image 180 degrees before printing.
8-33 TROUBLESHOOTING Contents FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmissio n does n ot take plac e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-34 • The trans mitted fax prin ts out blank at the rece iving side.
8-34 TROUBLESHOOTING Contents PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does not take place. Is the telephone line connected securely? Check the telephone line socket, the w all socket, and any extension adapters to make sure that all connections are secure.
8-35 TROUBLESHOOTING Contents Transmission does not take place. Does the job status screen (completed jobs) or a transaction report in dicate that the transmission was not successful? Perform the tra nsmission ag ain.
8-36 TROUBLESHOOTING Contents PROBLEMS RELATED TO RECEPTION Transmission does not begin at the specified time. Is the machine's clock set to the correct time? Set the clock to the cor rect time.
8-37 TROUBLESHOOTING Contents PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS The mach ine does not begin fax reception. Has the reception mode been set to "Manual Reception" in the system settings? Set the reception mode to "Auto Reception".
8-38 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group key s that are not being used.
8-39 TROUBLESHOOTING Contents PROBLEMS RELATED TO SC ANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX PROBLEMS RELATED TO SCAN NING / INTERNET FAX OPE RATION • Transmissio n does n ot take plac e. . . . . . . . . . . . . . . . . . . . . . . .
8-40 TROUBLESHOOTING Contents Transmission does not take place. Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? Check with your administrator. If your administrator has set a limit on the size of transmitted files, a file that exceeds the limi t cannot be transmitted.
8-41 TROUBLESHOOTING Contents Transmission takes a long time. Is the resolution setting appropria te at the time of scanning? Select reso lution and data compressio n settings that are suited to the purpose of transmission.
8-42 TROUBLESHOOTING Contents PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smal ler than the actual original size? Set the scan size to th e actual origin al size.
8-43 TROUBLESHOOTING Contents The scanned image is black and white. Are Internet fax or fax destinations included? Use the [Start] key. If Internet fax or fax de stin ations are includ ed, scanning will only take place in black and white. JPEG was selected for the file type but the file was created as a TIFF file.
8-44 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Adjust the number of stored keys.
8-45 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-45 • A filed data can not be printed.
8-46 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILE MANAGEMENT A job cannot be stored in a custom folder. Do custom folders appear in "Folder Information"? (When printing) Click the [Get Folder Name ] button in the document filing save screen of the prin ter driver to call up the custom folders that have been created on the machine.
8-47 TROUBLESHOOTING Contents A file name is cut off. Wa s the file name stored in the advanced transmission settings during a scan or Internet fax transmission? If the name was stored in the advanced transmission settings before Quick File or File settings were configured, that name will be used for the stored file.
8-48 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERA TION • Specified m achine functio ns cannot be used.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-49 • The operat ion panel cannot be us ed.
8-49 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been di sabled by the administrator? Check with your administrator. Some functions may have been disabled in the system settings (administrator).
8-50 TROUBLESHOOTING Contents The operation panel cannot be used. Does the message "Call for service. Code:xx-xx*." appear in the touch panel? *Letters and numbers appear in xx-xx.
8-51 TROUBLESHOOTING Contents PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT The displayed bypass tray paper size is not correct. Is the bypass tray extension pulled out? Pull out the bypass tray extension. When loading paper in the bypass tray, be sure to pull out the extension to enable the paper size to be detected correctly.
8-52 TROUBLESHOOTING Contents The paper misfeeds. Is a torn piece of paper remainin g in the machine? Make sure all paper is removed. ☞ REMOVING MISFEEDS (page 8-9) Is too much paper loaded in the tray? Make sure that the stack of paper in the tray is not higher than the indicator line.
8-53 TROUBLESHOOTING Contents PROBLEMS RELATED TO QU ALITY / PRINT RESULTS Paper does not feed from the paper tray. Is the paper loaded correctly in the paper tray? Set the guides to the size of the paper. Make sure the height of the paper does not excee d the indicator line.
8-54 TROUBLESHOOTING Contents Toner does not adhere well or creases appear in the paper. Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other mode ls or special paper that is not supported may result in misfeeds, creases, or smudges.
8-55 TROUBLESHOOTING Contents PROBLEMS RELATED TO PERIPHERAL DEVICES A cover or i nsert is not printed on the specified paper. Has the paper type been set correctly? Set the correct paper type for the tray that contains the paper specified for the cover or insert.
8-56 TROUBLESHOOTING Contents Stapling does not take place (including pamphlet stapling). Does a message appea r instructing you to add staples? Replace the stap le cartridge.
8-57 TROUBLESHOOTING Contents OTHER PROBLEMS Punching does not take place. Does a message appea r instructing you to check the punch module? Dispose of punch scraps.
8-58 TROUBLESHOOTING Contents You were logged out without having performed logout yourself. Did Auto Clear ac tivate? Log in again. When user authentication is used, the currently logged in user will be auto matically logged ou t if Auto Clear activates.
MXM502N-GB-Z1 Operation Guide MODEL: MX-M282N MX-M362N MX-M452N MX-M502N.
An important point after buying a device Sharp MX-M502N (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp MX-M502N yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp MX-M502N - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp MX-M502N you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp MX-M502N will certainly help you make a decision on the purchase.
If you already are a holder of Sharp MX-M502N, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp MX-M502N.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp MX-M502N. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp MX-M502N along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
