Instruction/ maintenance manual of the product MX-C401 Sharp
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COPIER PRINTER F A CSIMILE SCANNER / INTERNET F AX DOCUMENT FILING TR OUBLESHOO TING BEFORE USING THE MA CHINE SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A F AX SCAN AN IM.
INST ALLA TION REQUIREMENTS SUPPLIES SPECIFICA TIONS T O THE ADMINISTRA T OR OF THE MA CHINE REPLA CING SUPPLIES AND MAINTENANCE DIGIT AL FULL COLOR MUL TIFUNCTIONAL SYSTEM Please read first Please read this guide first to ensure saf e use of the machine.
FAX interface cabl e and Line cable: These special accessories must be used with the device. Notice for Users in U.S.A. EMC (this machine and peripheral dev ices) NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Ru les.
1 Contents TO ENSURE SAFE USE OF THE MACHINE . . . . . . . . . . . . . . . . . . 3 Cautions . . . . . . . . . . . . . . . . . . . 3 Warnings . . . . . . . . . . . . . . . . . . 4 Laser info rmation . . . . . . . . . . . . 6 INSTALLATION REQUIREMENTS .
2 Warranty While every effort has been made to ma ke th is document as a ccurate and he lpful as possible, SHARP Co rporation makes no warranty of any kind with regard to its content. All information included herein is subje ct to change without notice.
3 TO ENSURE SAFE USE OF THE MACHINE Cautions • Do not make any modifications t o this machine. Doing so may result in personal injury or damage t o the machine. • Do not make copies of anyt hing which is prohibited from copying by law. The following items are normally prohibite d from printing by national law.
4 TO ENSURE SAFE USE OF THE MACHINE Warnings • When turni ng off the power, be sure to press the [POWER] key on the operation pane l, then wait 20 seco nds and switch off the main powe r switch.
5 TO ENSURE SAFE USE OF THE MACHINE The machine includes the document filing fu nction, which stores document image data on the machine's hard drive. Stored do cuments can be called up and printed or transmitted as needed. If a hard drive fai lure occurs, it will no longer be possible to call up the stored document data.
6 TO ENSURE SAFE USE OF THE MACHINE Laser information Wave length 790 nm ±10 nm Pulse times (North America and Europe) 4.1 µs ±4.1 ns /7 mm Output p ower Max 0.6 mW (LD1+ LD2) Caution Use of controls or adjustment s or performance of procedures other than those specified herein may result in hazardous radiation exposure.
7 INSTALLATION REQUIREMENTS Improper installati on may damage this product. Plea se note the following du ring initial installation and whe never the machine is moved. 1. The machine should be installed near an accessib le power outlet fo r easy connection.
8 INSTALLATION REQUIREMENTS Do not install the machine in a location with poor air circulation. A small amount of ozone is created inside the machine during printing.
9 SUPPLIES Standard supplies for t his product that can be repla ced by the user include paper, tone r cartridges, and staple cartridg es for the finisher. Be sure to use only SHARP-specified pr oducts for the toner cartrid ges, finisher staple cartridge , and transparency film.
10 REPLACING SUPPLIES AND MAINTENANCE This section explains the proced ures for replacing supplies such as tone r and staple cartridge s and routine maintenance. Replacing the toner cartridges Be sure to replace the toner cartridge when the message "Chang e the toner cartridge.
11 REPLACING SUPPLIES AND MAINTENANCE 1 Open the front cover. Locations of color toner cartridges 2 Pull the toner cartridge toward you. Example: Replacing the yellow toner cartri dge (M) (Y) (C) (Bk) (Y): Yellow (M): Magenta (C): Cyan (Bk): Black mxc401_us_sa f.
12 REPLACING SUPPLIES AND MAINTENANCE 3 Take out the new toner car tridge, hold it with both hands, and shake 5 or 6 times horizontally. • When shaking th e toner cartridge, be sure to shake with the protective material inserte d in the cartridge. If you shake the cartri dge after removing the prot ective ma terial, toner may spill out.
13 REPLACING SUPPLIES AND MAINTENANCE 5 Insert the new toner cartridge horizontally and push it firmly in. The shape of the toner cartridge varies by color.
14 REPLACING SUPPLIES AND MAINTENANCE 6 Close the front cover. • After the to ner cartridge is replac ed, the machi ne automatically enters image adjustment mode. Image adjustment will not take place if the cover is not closed. • Take care that your finge rs are not pinched when closing th e cover.
15 REPLACING SUPPLIES AND MAINTENANCE Replacing the toner collection container The toner collection container collects ex ce ss toner that is produc ed during printing. When the toner collection container becomes full, "Replace used ton er container.
16 REPLACING SUPPLIES AND MAINTENANCE 3 Remove the toner collection co ntainer. • If the toner collection containe r is tipped forward too far, it will not be possible to remove it. • Do not point the holes down as used toner will spill out. • Hold the container by both hands and lift it up slowly.
17 REPLACING SUPPLIES AND MAINTENANCE 5 Turn the lock lever on the toner collection container to the left. Turn the lock lever to the left until it stops. If the lock lever does not turn, check if the toner collection container is installed correctly.
18 REPLACING SUPPLIES AND MAINTENANCE Replacing the developer cartridge / drum cartridge Before replacing the developer cartridge or drum cartr idge, turn off the main power of the machin e and wait briefly. Replacing the developer cartridge Your service technician will replace the de veloper cartridge.
19 REPLACING SUPPLIES AND MAINTENANCE 3 Open the main charger cover. (1) Turn the main charger cover lock leve rs in the direction of an arrow below. When the lock levers are horizontal, the lock is released. (2) Grasp the lock levers and ti p the cover forward.
20 REPLACING SUPPLIES AND MAINTENANCE 4 Remove the developer cartridge. (1) Grasp the developer cartridge lock and pull it forward and dow n. (2) Squeeze the lever on the developer ca rtridge (3) Pull the developer cartridge out horizontally.
21 REPLACING SUPPLIES AND MAINTENANCE 5 Shake the ne w developer cartridge 5 or 6 times as shown. Hold the developer cartrid ge firmly as shown below and shake forward and back, left and right. Remove the protective material after shaking the develop er cartridge.
22 REPLACING SUPPLIES AND MAINTENANCE 6 Insert the new developer cartridge horizontally. Insert the new develop er cartridge in the same location as the cartridge that was removed. • Do not tilt the develop er cartridge or insert it in the wrong direction or orientation.
23 REPLACING SUPPLIES AND MAINTENANCE 8 Hold the developer cart ridge with one hand and slowly remove the seal with the other hand. Slowly pull the seal straight and horizontal ly out. If excessive force is used or the sea l is pulled out diagona lly, it may tear.
24 REPLACING SUPPLIES AND MAINTENANCE 10 Install the toner collection container. ☞ Replacing the ton er collection containe r (page 15) 11 Close the front cover. Take care that your fingers are not pinched when clo sing the cover. (1) (2) mxc401_us_sa f.
25 REPLACING SUPPLIES AND MAINTENANCE 12 Turn on the power. Switch the main p ower switch "ON" and press th e [POWER] key ( ) on the operation panel to turn on the operation panel power. Caution • Do not throw the developer cartridge into a fire.
26 REPLACING SUPPLIES AND MAINTENANCE Replacing the drum cartridge Your service technician will replace the drum cartridge. Only replace the cartridge as explained belo w if your service technician instructs you to . Follow the instructions carefully.
27 REPLACING SUPPLIES AND MAINTENANCE 3 Remove the protective material from the drum cartridge and slowly insert the drum cartridge along the guides. Make sure that the mark on the drum cartridge is align ed with the mark on the machine as you insert the drum cartri dge.
28 REPLACING SUPPLIES AND MAINTENANCE Replacing the staple ca rtridge in the finisher When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. 1 Open the cover.
29 REPLACING SUPPLIES AND MAINTENANCE 4 Remove the empty staple cartridge from the staple case. Gently grasp the right side of the staple cartridge as shown and lift to the left and up. The lock will release ea sily. After the lo ck releases, continue lifting the staple cartridge to the left and up to remove it.
30 REPLACING SUPPLIES AND MAINTENANCE 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 8 Close the cover.
31 REPLACING SUPPLIES AND MAINTENANCE Regular maintenance To ensure that the ma chine continues to provide t op quality performance, periodically clean th e machine.
32 REPLACING SUPPLIES AND MAINTENANCE Scanning area If colored lines or white lines appear in images scanned using the automatic document feed er, clean the scann ing area (the th in long glass next to the document glass).
33 REPLACING SUPPLIES AND MAINTENANCE 3 Release the lock levers and open the main charg er cover. ☞ Replacing the developer cartri dge (page 18) 4 Remove the charger cleaner. (1) Flip down the charger cleaner lock (A) in the direction of the arrow, and lift the left end of the cha rger cleaner.
34 REPLACING SUPPLIES AND MAINTENANCE 5 Clean the main charger. (1) Gently push the charger cleaner all the way in. (2) Gently pull the charger cleaner out. (3) Repeat the above (1) to (2) three times. • Take care n ot to let the tip o f the charger cleaner become soiled b y toner.
35 REPLACING SUPPLIES AND MAINTENANCE 6 Repeat step 5 with each of the other main chargers. There are a total of 4 places to be cl eaned in the machine as shown. 7 Replace the charger cleaner in its original position . Insert the tip of the charger cleaner i n toward the right and the n press down on the end of the cha rger cleaner.
36 REPLACING SUPPLIES AND MAINTENANCE 9 Install the toner collection container. ☞ Replacing the ton er collection containe r (page 15) 10 Close the front cover. Take care that your fingers are not pinched when clo sing the cover. 11 Turn on the power.
37 REPLACING SUPPLIES AND MAINTENANCE Cleaning the bypass tray rollers If you find that paper fed from the bypass tray misfeeds or is so iled by the roller, remove and clean the roller. If misfeeds or soiling cont inue to occur, replace the roller. Before starting, remove the paper from the bypass tray.
38 REPLACING SUPPLIES AND MAINTENANCE 3 To clean the rollers, wipe each ro ller with a clean cloth. Caution When cleaning the rollers, be car eful not to injure your h ands. Do not touch the surfac e of the roller if your hands are dirty. • When you replace rolle r, go to the next step.
39 REPLACING SUPPLIES AND MAINTENANCE 5 Turn on the power. Switch the main p ower switch "ON" and press th e [POWER] key ( ) on the operation panel to turn on the operation panel power.
40 REPLACING SUPPLIES AND MAINTENANCE Cleaning the automatic document feeder rollers If you find that orig inals fed through t he automatic document f eeder misfeed or are soiled by the rollers, re move the rollers and clean them. I f misfeeds or soiling continue to occur, replace the rollers.
41 REPLACING SUPPLIES AND MAINTENANCE 3 To clean the removed rolle rs, wipe each roller with a clean cloth. Caution When cleaning the rollers, be car eful not to injure your h ands. Do not touch the surfac e of the roller if your hands are dirty. • If the dirt is difficul t to remove , moisten the cloth with water or a neutral detergen t.
42 REPLACING SUPPLIES AND MAINTENANCE 5 Turn on the power. Switch the main p ower switch "ON" and press th e [POWER] key ( ) on the operation panel to turn on the operation panel power. After turning on the power, make sure that an erro r message regarding replacement of the roller does not appear.
43 REPLACING SUPPLIES AND MAINTENANCE Cleaning the laser unit When the laser unit inside the machine becomes dirty, line patter ns (colored lines) may form in the prin ted image. Follow the steps below to clean the laser unit. Identifying li nes (color ed lines) cause d by a dirty laser un it • Colored lines always appear in the same place.
44 REPLACING SUPPLIES AND MAINTENANCE 2 Open the front cover and remove the toner collection container. ☞ Replacing the ton er collection containe r (page 15) 3 Remove the cleaning tool for the writing unit from the front cover.
45 REPLACING SUPPLIES AND MAINTENANCE 4 Make sure that the cleaner at the tip of the cleaning tool is not dirty. If the cleaner is dirty, remove the cleaner and replace it with a clean one. For the procedure for rep lacing the clean er, see steps 5 through 7.
46 REPLACING SUPPLIES AND MAINTENANCE 6 Remove the dirty cleaner. Firmly grasp the tool close to where the cleaner is attached. Use your other hand to press down o n the hook that se cures the cleaner an d remove the cleaner. Return the removed cleaner to the toner collection contain er.
47 REPLACING SUPPLIES AND MAINTENANCE 8 Clean the laser unit. (1) Point the cleaner down and slowly insert the to ol into the hole that you wish to clean. The parts of the wri ting unit th at requ ire cleanin g are indicated by labels similar to (A). (2) Insert the cleaning tool all the way into the hole and then pull it back out.
48 REPLACING SUPPLIES AND MAINTENANCE 9 Repeat step 8 to clean all holes in the laser unit. There are a total of 4 holes to be cleaned in the lase r unit. If the cleaner becomes dirty dur ing cleaning, replace with a new cleaner. For the procedure for replacin g the cleaner, see steps 5 to 7.
49 REPLACING SUPPLIES AND MAINTENANCE 12 Close the front cover. Take care that your fingers are not pinched when clo sing the cover. 13 Turn on the power. Switch the main p ower switch "ON" and press th e [POWER] key ( ) on the operation panel to turn on the operation panel power.
50 REPLACING SUPPLIES AND MAINTENANCE Cleaning the PT charger of the primary transfer belt unit If black or colored lines still remain after the document glass / automatic document fe eder and main ch arger have been clea ned, use the PT charger cleaner to clean t he PT charger.
51 REPLACING SUPPLIES AND MAINTENANCE 3 Clean the PT charger. (1) Slowly pull the PT charger cleaner out until you feel a slight resistance. (2) Slowly push the PT charger cleaner back in . (3) Repeat the above (1) to (2) three times. 4 Install the toner collection container.
52 REPLACING SUPPLIES AND MAINTENANCE 5 Close the front cover. Take care that your fingers are not pinched when clo sing the cover. 6 Turn on the power. Switch the main p ower switch "ON" and press th e [POWER] key ( ) on the operation panel to turn on the operation panel power.
53 SPECIFICATIONS Machine specifications / copier specifications Name Digital Full Color Multifunction al System MX-C311/MX-C401 Type Desktop Display 8.
54 SPECIFICATIONS Machine specifications / copier specifications (Continued) * First copy out time is measured with or iginal on the docume nt glass in full ready condition with fuser at operating temperature and mirror motor at o perating speed in each of black and white mode and col or mode, actual ti me may vary based on environmen t conditions.
55 SPECIFICATIONS Machine specifications / copier specifications (Continued) Bypass tray Paper sizes: 8-1/2" x 14", 8-1/2" x 13 -1/2", 8-1/2" x 13- 2/5", 8-1/ 2" x 1.
56 SPECIFICATIONS Machine specifications / copier specifications (Continued) * Type A connectors are locate d on the fron t and back ri ght of the machine (two connectors); however, the conne ctors cann ot be used simultaneously. The connector on the back of the machine is not initially available for use.
57 SPECIFICATIONS Continuous copying speeds* * Copy speed during output of the second copy and follo wing copies when performing continuous one-sided copying of the same page (excluding offset output) using pla in one-sided paper from a tray other than the bypass tray.
58 SPECIFICATIONS Acoustic noise emission (m easurement according to ISO7779) Model MX-C310/ MX-C31 1 MX-C400/ MX-C401 Sound power level L w A Printing mode (continuous printing) Color: 6.
59 SPECIFICATIONS Automatic document fe eder specifications * Scanning in mono 2 mode of one side only is possi ble in fax and scan send modes. Emission concentration (mea surement according to RAL-UZ122: Editio n Jun. 2006) Original sizes 8-1/2" x 14" to 5-1/2" x 8-1/2", A4 to A5, long paper (max.
60 SPECIFICATIONS Business card feeder specifications Model MX-BTX1 Original sizes 2-1/64" x 3-33/64" to 2-11/64" x 3-19/32" (51 mm x 89 mm to 55 mm x 91 mm ) Original weight 13 lbs. to 32 lbs. (50 g /m 2 to 128 g /m 2 ) Capacity Stack height 9/64" (3.
61 SPECIFICATIONS 500-sheet paper feed unit specifications * Only MX-CSX1 can be used. Model MX-CSX1 (tray 2) MX-CSX2 (tray 3, tray 4) Paper sizes 8-1/2" x 14", 8-1/2" x 1 3-1/2", .
62 SPECIFICATIONS Finisher specifications Model MX-FN12 Paper sizes 8-1/2" x 14", 8-1/2" x 13-1/2", 8-1/2" x 13-2/5", 8-1/2" x 13", 8-1/2" x 11", 7-1/4" x 10-1/2", 5-1/2" x 8-1/2", envelopes, A4, B5, A5, 16K Paper weight Thin paper (15 lbs.
63 SPECIFICATIONS Finisher specifications (Continued) *1 The maximu m number of sheets that can be held varies dep ending on ambient conditions in the installation loca tion, the ty pe of paper, and the storage condi tions of the paper. *2 Up to 20 envel opes can be output.
64 SPECIFICATIONS Printer specifications *1 When the machine is used as a PostScript p rinter. *2 When the XPS expansion kit is installed. *3 Barcode font kit is required. *4 Supporte d operating systems are Windows 2000 / Server 200 3 / XP / Vista / Server 2008.
65 SPECIFICATIONS Network scanner / Internet Fax* 1 specifications *1 Internet fax expansion kit is required. *2 Total number of all desti nations (Scan to E-mail, Scan to FTP, Scan to Desktop, Scan t.
66 SPECIFICATIONS Pull scan function (T WAIN) specifications Supported protoco l TCP/IP (IPv4) Supported client PC operating systems Windows 98 / Me / 2000 / XP / Server 2003 / Vista / Server 2008 Col.
67 SPECIFICATIONS Facsimile specifications Model MX-FXX3 Applicable telephone line Public switched telephone network, PBX Scanning resolution (supports ITU-T standa rds) 8 x 3.85 lines/mm (Standard), 8 x 7.7 lines/mm (Fine, Fine-Halftone), 8 x 15.4 lines/m m (Super Fine, Super Fine - Halftone), 16 x 15.
68 SPECIFICATIONS Facsimile specifications (Continued) *1 Transmi ssion speed is for an 8-1/2" x 11" or A4 document with approximatel y 700 characters at standard resolution (8 x 3.85 lines/mm) sent in high speed mode (33.6 kbps (JBIG) or 14.
69 Information that the administrator of the machine requires is printed on the back of this page. (Separate this page from the manual and keep it in a safe place. In addition, fill in the name of the administrator and the administrator's contac t information in the left hand margin.
70 TO THE ADMINISTRATOR OF THE MACHINE (Separate th is page from the manual and keep it in a safe place.) Factory default pa sswords When accessing the system settings, the adm inistrator password is required to log in with administrator rights. The system settings can be configured in the Web pages as well as on the operation panel.
71 TO THE ADMINISTRATOR OF THE MACHINE For the users of the fax function ABOUT THE TELEPHONE CONSU MER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 ma kes it unlawful for any p.
72 TO THE ADMINISTRATOR OF THE MACHINE FCC Notice to use rs: This equipment complies with Part 68 of the FCC rules an d the require ments adopted by the ACTA. On this equipment is a label that contains , among other information, a product identifier in the format US:AAAEQ##TXXXX.
73 TO THE ADMINISTRATOR OF THE MACHINE MX-C311 Digital Full Color Multifunctional System MX-C401 Digital Full Color Multifunctional System NOTICE for users in the USA In the event that this authorized.
74 TO THE ADMINISTRATOR OF THE MACHINE NOTICE FOR USERS IN CANADA "NOTICE : This product me ets the applicable Industry Canada technical specifications." "NOTICE : The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.
75 TO THE ADMINISTRATOR OF THE MACHINE Trademark acknowledgments The follo wing trademar ks and registered trademar ks are used in conjun ction with the machine and its peripheral devices and accessories. • Microsoft ® , Windows ® , Windows ® 98, Windows ® Me, Windows NT ® 4.
mxc401_us_sa f.book 76 ページ ２００８ 年１０月１５日 水曜日 午 前１１時５２分.
mxc401_us_sa f.book 77 ページ ２００８ 年１０月１５日 水曜日 午 前１１時５２分.
DIGIT AL Please Please read use of the m Bef ore insta read the "T MA CHINE" REQUIREM K eep this ma f or reference Mai Maintenance & Saf ety Guide Mai MX-C311/MX-C401 Maintenance & S.
MX-C311 MX-C401 MX-C311/MXC-401 Software Setup Guide D IN CHINA H KS1 E4202FCZZ BEFORE INST ALLING THE SOFTW ARE SETUP IN A WINDO WS ENVIRONMENT SETUP IN A MA CINT OSH ENVIRONMENT TROUBLESHOO TING DIG.
Thank you for purchasing this product. This manual explains how to install and configure the softwa re that allows the machine to be used as a printer or scanner for a computer . This manual also explains how to install the printer drivers and software that are used when the expan sion kits are installed, and how to install the scanner driver.
1 TABLE OF CONTENTS 1 BEFORE INSTALLING THE SOFTWARE CD-ROMS AND SOFTWARE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 • SOFTWARE CD-ROM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2 This chapter describes the software progr ams that allow you to use the printe r and scanner funct ions of the machine, the CD- ROMs that contain the so ftware, and the page s where the installat ion procedures ca n be found.
3 CD-ROMS AND SOFTWARE - PPD drive r The PPD driver enables the machine to use the standard Windows PS printer driver. ☞ WHEN THE MACHINE IS CONNECTED TO A NETWOR K (page 10) ☞ WHEN THE MACHINE WI.
4 CD-ROMS AND SOFTWARE Software for Macintosh • PPD file This is the printer description file whic h enables the machine to be used as a PostScript 3 compa tible printer.
5 VERIFYING SYSTEM REQUIREMENTS SYSTEM REQUIREMENTS Before installing the softwar e described in this manual , make sure that your computer satisfies th e following requirements. *1 Printing is not possible in MS-DOS mode. *2 USB is not supported. The sc anner d river cannot be instal led.
6 VERIFYING SYSTEM REQUIREMENTS SOFTWARE REQUIREMENTS The following requirements must be m et to use the software described in this manual. *1 For the types of computers and ope rating systems that can ru n the software, see "SYSTEM REQUIREMENT S" (page 5).
7 CONNECTING THE MACHINE CONNECTING TO A NETWORK To connect the ma chine to a network, connect th e LAN cable to the machine's network con nector. Use a shielded L AN cable. After connecting the machine to a network, be sure to configure the IP address and other network settings before installing the softwa re.
8 This section explains how to install th e software and configure settings so that the printer and sca nner function of the machine can be use d with a Windows computer. OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) 1 Insert the "Softwa re CD-ROM" into your computer's CD-ROM driv e.
9 OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE) 4 The "SOFTWARE LI CENSE" window w ill appear. Make sure that you understand t he contents of the lice nse agreement and then cli ck the [Yes] button . 5 Read the message in the "Wel come" win dow and then clic k the [Nex t] button.
10 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER To install the printer dr iver or the PC-Fax drive r, follow the appro priate procedure in this se ction depending on whet her the machine is connecte d to a network or conn ected by USB cable.
11 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER X Standard installation When the software selection screen appears in step 6 of "OPENING THE SOFTWARE SELECTION SCREEN (FOR ALL SOFTWARE)" (page 8), perform th e steps belo w. 1 Click the [Print er Driver] button.
12 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 3 Printers connect ed to the network are detected. Select the machi ne and click the [Next] but ton. 4 A confirmation window appears.
13 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 5 When the print er driver selection wi ndow appears, select the printer driver to be installe d and click the [Next] butt on. Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.
14 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 7 Follow the on-s creen instructions. Read the message in the window that appears an d click the [Next] button. Installation begin s. 8 When the in stallation complete d screen a ppears, click the [OK] button.
15 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER X Installation by specifying the machine's address When the m achine cannot be found because it is not powered on or otherw ise, installation is possibl e by entering the name (host name) or IP address of th e machine.
16 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 3 When you are aske d how the printer is connect ed, select [LPR Direct Print (Specify Address)] and click the [Next] button. 4 Enter the name (host name) or IP address of the mach ine and click the [Nex t] button .
17 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 6 When the printer dri ver selection windo w appears, select the printer driver to be installed and click the [Next] button. Click the checkbox of the printer driver to be installed so that a checkmark ( ) appears.
18 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 10 Follow the on-s creen instructions. Read the message in the window that appears an d click the [Next] button. Installation begin s. 11 When the in stallation complete d screen a ppears, click the [OK] button.
19 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER X Printing using the IPP function and the SSL function The IPP functi on can be used to print to the ma chine over a network using HTTP protocol. When the machine is in a remot e location, this function can be used in place of the fax function to print a higher quality imag e than a fax.
20 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 2 Click the [Custom i nstallation] but ton. 3 When you are asked how the printer is connected, select [IPP] and click the [Next] but ton. 4 If a proxy se rver is used, specify the proxy s erver and clic k the [Next] bu tton.
21 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 5 Enter the machine' s URL and click the [Nex t] button. Enter the URL in the following format: Normal format: http://<the machine's doma in name or IP address>:631* 1 /ipp *1 Normally "6 31" should be entered fo r t he port number.
22 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER WHEN THE MACHINE WILL BE CONNECTED WITH A USB CABLE Supported operating sy stems: Windows 98/Me/2000 * /XP * /Server 2003 * /Vista * /Server 2008 * * Administrator's rights are r equired to install the software.
23 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 2 Click the [Custom i nstallation] but ton. 3 When you are ask ed how the pri nter is connected , select [Connect ed to this computer] and click the [Next] button. 4 When you are asked if yo u wish to install the display fonts, sel ect an answer and clic k the [Next] button.
24 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 5 Follow the on-s creen instructions. Read the message in the window that appears an d click the [Next] button. When the installation comple ted scree n appears, click the [OK] button. 6 Click the [Close] butto n in the window of step 1.
25 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 8 Installation of the PCL6 printer driver begins. When the "Found New Hard ware Wizard" appears, select [Install the software automatically (Recommended) ], click the [Next] button, and follow the on-screen instructions.
26 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER When installing the PC L5c printer driver, PS printer dri ver, PPD driver, or PC-Fax driver Installation is possible eve n after the USB cable has been conn ected.
27 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 3 When you are ask ed how the pri nter is connected , select [Connect ed to this computer] and click the [Next] button. 4 When the port selec tion window appear s, select t he port th at the PCL6 printer driv er is using (USB001, etc.
28 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 6 Select whether or not yo u wish the printer to be your default printer and click the [Ne xt] button. If you are installing multiple drivers, select the printer d river to be u sed as the default printer.
29 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER This completes the installati on. • After installation, see "CON FIG URING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON TH E MACHINE" (page 35) to co nfigure the printer driver settings.
30 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER USING THE MACHINE AS A SHARED PRINTER If you are going to use the machine as a shared printer on a Windows network with the printer driver or the PC-Fax driver installed on a print server, follow the steps below to install the printer driver or the PC-Fax driver on the client computers.
31 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 1 Click the [Print er Driver] button. To install the PC-Fax driv er, click the [P C-Fax Driver] button on the "Disc 2" CD-ROM. *The above screen appears when usi ng the "Disc 1" CD-ROM.
32 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 4 Select the print er name (configured as a shared printer). (1) Select the printer name (con figured as a shared print er on a print server) from the li st.
33 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER USING THE STANDARD WINDOWS PS PRINTER DRIVER (Windows 98/Me/NT 4.0) If you wish to use the standar d Windows 98/Me/NT 4.0 PS printer driver, follow the steps below to install the PPD dr iver using th e Add Print er Wizard.
34 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER X Installing the resident font information (Windows 98/Me) If you have installed the PPD driver on Windows 98/Me and will be using the resident fonts in the machine, you must install the resident font infor mation.
35 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER CONFIGURING THE PR INTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE After installing the printer driver, you must configure the printe r driver settings appropriatel y for the options that have bee n installed and the size and type of paper loaded in the mach ine.
36 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 4 Click the [Auto Configur ation] button. The settin gs are automatical ly configur ed based on the detected machine status. *The screen shows the PCL6 printer driver. 5 Configure the image of the machine.
37 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 6 Click the [OK] button in the printer properties window. If automatic con figuration fa ils, configure th e settings manual ly. • You can check the opti ons that are i nst alled and the tray settings by printing out the "All Custom Setting List" in th e system settings of the machin e.
38 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER X When the PPD driver is installed 1 Click the [Start] button ( ), click [C ontrol Panel] , and then click [Printer]. • In Windows XP/Server 2003, click the [sta rt] button and then click [Printers an d Faxes].
39 INSTALLING THE PRINTER DRIVER / PC-FAX DRIVER 3 Configure the printer driver for the options in stalled on the machine. (1) Click the [Devic e Settings] ta b. In Windows 98/Me, click the [Device Options] tab. (2) Configure each item ba sed on the machine c onfiguration.
40 INSTALLING THE PRINTER STATUS MONITOR Printer Status Monitor is a printer utility that allows general users to check the current statu s of the machine on their com puter screen, such as whet her or not the machine is ready t o print.
41 INSTALLING THE PRIN TER STATUS MONITOR 2 Follow the on-s creen instructions. 3 When the in stallation complete d screen a ppears, click the [Fin ish] button. To have the Prin ter Status Monitor star t automatically when your computer is started, select the [Add this program to your Sta rtup folder] checkbox and click the [Finish] button.
42 INSTALLING THE SCANNER DRIVER The scanner driver (TWAIN dr iver) can only be used when the machine is connected to a network. When the scanner driver is installed, PC scan mode of the image send fun ction can be used.
43 INSTALLING THE SCANNER DRIVER 3 When the finish se tup window appears, cl ick the [OK] button. 4 Click the [Close] butto n in the window of step 1. This completes t he installation. Next, conf igure the IP address of the machine in the sca nner driver.
44 INSTALLING THE SCANNER DRIVER 7 Select the IP addr ess of the machine from t he "Address " menu and click the [OK] butto n. • Be sure to ask your system administrator (network administrator) for the IP address of the machine . • The name (host name) or IP address of the ma chine can be directly entered in " Address".
45 CHANGING THE PORT When using the machine in a Windows en vironment, follow the steps belo w to change the port when you have changed the IP address of the machine or have installed the PC-Fa x driver when the machine is connected with a USB cable. 1 Click the [Start] button ( ), click [C ontrol Panel] , and then click [Printer].
46 CHANGING THE PORT 3 Adding or changing a port. (1) Click the [Ports] ta b. In Windows 98/Me, click the [Details] tab. (2) Click the [Add Port] button. 4 Select [SC2 TCP/IP Port] and then clic k the [New Port ] button. In Windows 98/Me, select [Other], [SC2 TCP/IP Port], and then click the [OK] button.
47 CHANGING THE PORT 5 Create the ne w port. (1) Enter the machine's IP address. ☞ Checking the IP address of the machine (page 7) (2) Make sure that [LPR] is s elected. (3) Make sure that [lp] is entered . (4) Click the [OK] button. 6 Click the [Close ] button in the screen of st ep 4.
48 This chapte r explains ho w to install th e PPD file to e nable print ing from a Macintosh and how to conf igure the printer driver sett ings. ☞ MAC OS X: this page (v10.2.8, v10.3. 9, v10.4.11, v10.5 - 1 0.5.1) ☞ MAC OS 9.0 - 9.2.2: page 58 MAC OS X 1 Insert the "Softwa re CD-ROM" into your computer's CD-ROM driv e.
49 MAC OS X 4 Double-click the folder corresponding to the versions of th e operating syst em. 5 Double-click the [MX-PBX1] icon ( ). 6 Click the [Continue] but ton. 7 The License Agreemen t window will appear . Make sure that you understand t he contents of the lice nse agreement and then cli ck the [Continue] button.
50 MAC OS X 8 Select the h ard drive where the PPD file will be installed a nd click the [Continue] button. Be sure to select the hard drive on wh ich your operating system is installed.
51 MAC OS X 11 Select [Util ities] from t he [Go] menu . • If you are using Mac OS X v10.5 to 10.5.1, click [System Preferences] in the Apple menu ( ) and select [Print & Fax] ( ). When the screen for addi ng a printer appears, click the button and go to step 14.
52 MAC OS X 14 Configure the pr inter driver. • The procedure for configuring the printe r driver varies dependin g on the operating system version. The procedure fo r versions 10.4.11 and 10.5 - 10.5.1 and the procedure for other versions are explained separa tely below.
53 MAC OS X (1) Select [AppleTalk]. If multiple AppleTalk zones are displaye d, select the zone that includes th e printer from the menu. (2) Click the machi ne's model na me. The machine's model nam e usually appears as [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your model .
54 MAC OS X 15 Display printer information. (1) Click the machine' s name. If you are using Mac OS X v10.5 to 10 . 5.1, click the [Options & Supplies] button, click the [Drive r] tab and go to step 16. (2) Click [Show Info]. If you are us ing Mac OS X v1 0.
55 MAC OS X (4) Click to close the window . This compl etes the confi gurat ion of the printer driver . You can check the op tions that a re installed on the machine by printing out the "All Custom Setting List" in the system settings . (However, note t hat "Input Tray Options" must be set to the number of trays on the machine.
56 MAC OS X X Printing using th e IPP function The machine can print usin g the IPP function. When th e machine is in a remote location, this f unction can be used in place of the fax fu nction to print a higher quality image t han a fax.
57 MAC OS X (1) Select [IP Printi ng]. (2) Select [Internet Printing Protocol] in "Printer Type ". Enter the address of the mac hine (IP address or domain na me) and the "Queue Name". • If you are using Mac OS X v10.2.8, enter the address of the ma chine (IP address or domain na me) in "Printer's Addre ss".
58 MAC OS 9.0 - 9.2.2 1 Insert the "Softwa re CD-ROM" into your computer's CD-ROM driv e. Insert the "Softwar e CD-ROM" that shows "Disc 2" on the front of the CD-ROM. 2 Double-click the [CD-ROM] icon ( ) on the desktop .
59 MAC OS 9.0 - 9.2.2 7 Read the message in the window that app ears and click the [Continue] button. Installation of the PPD file begins. After the installation, a message promptin g you to restart your computer will appear. Click the [OK] butto n and restart your computer.
60 MAC OS 9.0 - 9.2.2 10 Select the PPD file. (1) Click the PPD file for your model. (2) Click the [Select] b utton. 11 Make sure that the machine is select ed in the "Select a Po stScript Printer" list and then click the [Se tup] button. 12 Click the [Configure] butto n.
61 MAC OS 9.0 - 9.2.2 13 Select the machi ne configuration. (1) Select the options th at are installe d on the machine. (2) Select [Options 2] from th e menu to change the scree n and continue selecting th e options th at have been ins talled on the machine.
62 WHEN INSTALLATION WAS NOT SUCCESSFUL This section provides solutions to possible installation problems. See the following table of contents to locate the appropriate page for your question or problem. 4 TROUBLESHOOTING • The softwa re cannot be installed.
63 WHEN INSTALLATION WAS NOT SUCCESSFUL The machine is not detected (when connected to a network). Is the IP address of the machine configured? If the IP address of the ma chine is not configured, the machine wil l not be detected.
64 WHEN INSTALLATION WAS NOT SUCCESSFUL The plug and play screen does not appear (USB connection in Windows). Is the machine power on? When a USB cable is connected, make sure the power of the machine is "ON" and then co nnect a USB cable to the machine.
65 WHEN INSTALLATION WAS NOT SUCCESSFUL The printer driver is not installed correctly by plug and play (USB connection in Windows). Did you connect th e machine to your computer before installing the .
66 WHEN INSTALLATION WAS NOT SUCCESSFUL X The printer driver cannot be installed (Windows 2000/XP/Server 2003) If the printer driver cannot be installed on Windows 2000/XP/Server 2003, follow the steps below to check your computer settings. 1 Click the [start] button and then click [C ontrol Panel].
67 REMOVING THE SOFTWARE To remove the printer driver or software installed using the installer, follow the steps below. X Windows 1 Click the [start] button and then click [Control Panel] . In Windows 98/Me/NT 4.0/200 0, click the [Sta rt] button, point to [Settings], and cli ck [Control Panel].
68 REMOVING THE SOFTWARE X Mac OS X 1 Delete the p rinter that uses the ma chine's PPD file from t he printer list. To show the printer list, see step 11 and 12 of "MAC OS X" (page 48). 2 Delete the PPD fi le. The PPD file has been copied to the following fo lder on the startup disk.
Warning • Reproduction, adaptation or translatio n of the contents of the manual without prior written permission is pro hibited, except as al lowed under cop yright laws.
MX-C311/MX-C401 Software Setup Guide PRINTED IN CHINA 2008H KS1 TINSE4202FCZZ SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163.
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenien.
Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card.
Reduce copy mistakes Print one set of copies for proofing.
Make a copy of this type of original Mixed color and black & white originals More original pages than can be loaded at once Mixed-size originals Bulky original (shadows appear at edges).
Make a copy on this type of paper Envelopes and other special media Transparency film.
Add the date or page numbers 2010/04/04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text.
Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching.
Other convenient functions Functions used for specific purposes z Make a copy of arranged photos z Make a mirror-image copy z Copy onto the center of the paper z Make a negative copy Convenient functi.
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions.
Conserve Print on both sides of the paper Print multiple pages on one side of the paper.
Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine.
Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using color settings suitable for the data Bring out faint text and lines Select the print mode.
Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper.
Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees.
Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data.
Other convenient functions Correct the size or orientation of the print data z Enlarge or reduce the print image z Print a mirror-image Security is important z Print confidentially z Print an encrypte.
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions.
Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office.
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides ID card or other card.
Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions.
Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges.
Save trouble 12 3 Store frequently used settings Send to multiple destinations XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-.
Security is important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the o.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission.
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient.
Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document.
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Original with background.
Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions.
Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black & white ID or other card.
Save trouble 12 3 Store frequently used settings Send to multiple destinations aaa@aa.aa.c o bbb@bb.bb. c ccc@cc.cc.c o ddd@dd. dd. c eee@ee.ee .c o View the transmission log aaa@aa.
Other convenient functions Convenient management functions z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Selec.
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files.
Search for a file abc Search for a file using a keyword Search by checking the contents of files.
Organize my files Delete a file Delete all files Periodically delete files Change the folder.
i ABOUT OPERATION GUIDE There are two wa ys to search for a top ic in this guide: you can use an "I want to ..." menu, or yo u can use a regular table of contents . The following explanat ion assumes that Adobe Re ader 8.0 is being used (Some butt ons do not appear in the defa ult state.
ii HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) Return to top page button If an operation does not proceed as expected , click this button to start over again . (2) Back one page button Displays the previous page.
iii MANUALS PROVIDED WITH THE MACHINE Operation manuals in PD F format (this manual) The manuals in PDF form at provide detailed expl anations of the procedure s for using the machine in each mode. To view the PDF manuals, down load them from the hard drive in the machine.
iv ABOUT OPERATION MANUAL This manual explains how to use the MX-C31 1/MX-C401 digital full color multifunctional system. Please note • For information on installing the driver s and software cited in this manual , please refer to the Software Setup Guide.
1-1 This chapter provides informat ion on basic operation proced ures, how to load paper and machine main tenance. BEFORE USING THE MACHINE PART NAMES AND FUN CTIONS . . . . . . . . . . . . . . 1-2 • EXTERIOR . . . . . . . . . . . . . . . . . . . . .
1-2 BEFORE USING THE MACHINE Contents This section provides b asic information abou t the machine. Please read this chapt er before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Automatic document feeder This automa tically feeds and scans multiple originals.
1-3 BEFORE USING THE MACHINE Contents (9) Tray 1 This holds paper. ☞ TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-29) (10) Tray 2/Tray 3/Tray 4 (When 500-sheet paper feed units are installed)* These hold paper. For 500-sheet paper feed unit combinations, consul t your dealer or nearest SHARP Se rvice Department.
1-4 BEFORE USING THE MACHINE Contents INTERIOR (12) Developer cartridges This contains the developer that is necessary to transfer the toner to the paper. When replacing the drum cart ridge, the developer cartridge must be removed before the drum cartridge is replaced.
1-5 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS (1) Paper feed roller This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or cl ean the paper feed ro ller.
1-6 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) USB connec tor (A type) Supports USB 2.0 (Hi -Speed). This is used to connect a USB device suc h as USB memory to the machine. This connector is not initiall y available for use. If you wish to use the connector, con tact your service techni cian.
1-7 BEFORE USING THE MACHINE Contents OPERATION PANEL (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted.
1-8 BEFORE USING THE MACHINE Contents (9) [BLACK & WHITE START] key Press this key to copy or sc an an original in bla ck and white. This key is also used to send a fax in fax m ode. (10) [COLOR START] key Press this key to copy or scan an original in color.
1-9 BEFORE USING THE MACHINE Contents TOUCH PANEL This section explains h ow to use the touch panel. • To enter text, see " ENTERING TEXT " (page 1-44). • For information on the screens and procedures for using th e system settings, see " Common Operat ion Methods " (page 7-4) in "7.
1-10 BEFORE USING THE MACHINE Contents Example 4 When at least o ne special mode is selected , the key appears in the base screen. The key can be touched to display a list of t he selected special modes. Example 5 Touch a numeric value d isplay key to directly enter a value with th e numeri c keys.
1-11 BEFORE USING THE MACHINE Contents STATUS DISPLAY When the base scr een of a mode appears, th e right side of the to uch panel shows the machine's sta tus.
1-12 BEFORE USING THE MACHINE Contents SYSTEM BAR The system bar appe ars at the bottom of the touch panel. The items that app ear in the system bar are explaine d below. (1) Job status display The jobs in progress or reserved are indicated by icons. The icons are as follows.
1-13 BEFORE USING THE MACHINE Contents (3) Brightness adjustment key Touch this key to adjust the brightn ess of the touch panel. When touched, the fo llowing screen appears ne xt to the key. Touch the [+] key or the [-] key to adjust the brightness. When finished, touch the brightness adju stment key again to close the screen.
1-14 BEFORE USING THE MACHINE Contents TURNING THE POWER ON AND OFF The machine has two power switches. One is the main power switch on th e left side of the machin e, and the other is t he [POWER] key ( ) on the upper righ t side of the operation panel.
1-15 BEFORE USING THE MACHINE Contents ENERGY SAVE FUNCTIONS This product has the following two en ergy save functions that conform to the Energy Star g uidelines to help conserve natural reso urces and reduce environmental pollution .
1-16 BEFORE USING THE MACHINE Contents USER AUTHENTICATION User authentication re stricts the use of the machine to users that have been registe red. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the need s of your workplace.
1-17 BEFORE USING THE MACHINE Contents If an incorrect use r number is entered 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect user numb er is entered 3 times in a row.
1-18 BEFORE USING THE MACHINE Contents AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login na me and password re ceived from the administrato r of the machine or the adminis trator of the LDAP ser ver.
1-19 BEFORE USING THE MACHINE Contents 3 Touch the [Pas sword] key. A text entry screen for enteri ng the password will appear. Enter your password that is stored in "User List" in the system settings (administrator). If you are logging in to a LDAP server, enter the password that is stored with your LDAP server login name.
1-20 BEFORE USING THE MACHINE Contents If an incorrect login name or password is ente red 3 times in a row... If "A Warning when Login Fails" is enable d in the system settings (administrator ), the machine will lo ck for 5 minutes if an incorrect login nam e or password is entered 3 times in a row.
1-21 BEFORE USING THE MACHINE Contents HOME SCREEN When the [HOME] key is pressed on the oper ation panel, the home screen appe ars in the touch panel. Mode selection keys appear in the home scree n. These keys can be touched to open the base scr een of each mode.
1-22 BEFORE USING THE MACHINE Contents REMOTE OPERATION OF THE MACHINE The remote oper ation function allows you t o operate the machine from your computer. When this funct ion is added , the same scre en as the oper at ion panel screen appears on your computer.
1-23 BEFORE USING THE MACHINE Contents ITEMS RECORDED IN THE JOB LOG The machine recor ds the jobs that are performed in the job log. The main information that is recorded in the job log is described below.
1-24 BEFORE USING THE MACHINE Contents 16 Main items Number of Reserved Sets Number of specified sets or re served destinations. 17 Number of Completed Sets Number of completed sets o r nu mber of d estinations to which transmission was succe ssfully completed.
1-25 BEFORE USING THE MACHINE Contents *In some environments this is not recorded. 44 Detailed Items Or iginal Size Size of scanned original. For a document filing print job, the paper size of the file. 45 Original Type Original type (text, printed photo, etc.
1-26 BEFORE USING THE MACHINE Contents IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in t he paper trays. Be sure to read this sect ion before loading paper . NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows.
1-27 BEFORE USING THE MACHINE Contents Types of paper that can be used in each tray The following types of paper can be loaded in each tr ay. " – " in the table indicates "cannot be used". *1 "Heavy paper" is he avy paper up to 110 lbs.
1-28 BEFORE USING THE MACHINE Contents Example: Placement orientations of punched paper, letter head paper , and pre-printed paper This explanation assumes that "Dis abling of Duplex" is not enabled in the system settings (administrator).
1-29 BEFORE USING THE MACHINE Contents TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sh eets of paper from size 5-1/2" x 8-1/2" to size 8 -1/2" x 14" (A5 to A4) can be loaded in tray s 1 and 2.
1-30 BEFORE USING THE MACHINE Contents 4 Insert the paper into the tray. Load the paper w ith the print side face u p. The stack must not be higher than the indicator li ne (maximum of 500 sheets). • If paper is loaded higher than the line, paper misfeed s may occur.
1-31 BEFORE USING THE MACHINE Contents LOADING PAPER IN THE BYPASS TRAY The bypass tray ca n be used to print on plain paper, envelopes, label she ets, and other sp ecial media. Up to 100 sheet s of paper can be loaded ( up to 40 sheets of heavy pape r) for continuous print ing similar to the other trays.
1-32 BEFORE USING THE MACHINE Contents IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plai n paper other than SHARP stand ard pap er or special media other th an SHARP-recom mended transparency film, or when printi ng on the reverse side of previously used paper, the pape r must be loaded o ne sheet at a time.
1-33 BEFORE USING THE MACHINE Contents Loading envelopes When inserting envelopes in the bypa ss tray, place them aligne d to the left side in the orientat ion shown below. Only the front side o f envelopes can be printed on. Be sure to place the fr ont side face down.
1-34 BEFORE USING THE MACHINE Contents This section explains h ow to plac e originals in the autom atic docume nt feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains h ow to plac e originals in the autom atic docume nt feeder.
1-35 BEFORE USING THE MACHINE Contents 1 Make sure an original does not remain on the document glass. Open the automa tic document fee der, make sure tha t an original is not on th e document glass, and the n gently close the automatic do cument feeder.
1-36 BEFORE USING THE MACHINE Contents PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains h ow to plac e the orig inal on th e docume nt glass. Allowed o riginal sizes When the original is a non-standard size, see the appropriate explanation below for the mo de you are using.
1-37 BEFORE USING THE MACHINE Contents Placing a thick book When scanning a thick book or oth er thick original, follow the steps belo w to press the book down. (1) Slightly lift the left and right sides of the automatic document feeder. The automatic document feeder will rise.
1-38 BEFORE USING THE MACHINE Contents This section describe s the peripheral devices that can be used with the machine and e xplains how to use the finisher, as well as Sharp OSA (a pplication communication module and external account m odule).
1-39 BEFORE USING THE MACHINE Contents FINISHER The finisher is equipp ed with the offset fun ction, whic h offsets each set of output fro m the prev ious set. In addition, ea ch set of sorted output can be stapled. PART NAMES The following part s can be accessed when the fini sher is open.
1-40 BEFORE USING THE MACHINE Contents BUSINESS CARD FEEDER This feeder attaches to th e automatic document feede r and is used to automatica lly scan business cards. 1 Open the original guide to the maximum width. 2 Place the business ca rd feeder on the document feeder tray.
1-41 BEFORE USING THE MACHINE Contents SHARP OSA Sharp OSA (Open Syst ems Architecture) is an archit ecture that enables exter nal applications to be dire ctly connected to a digital multifunct ion machine over a network.
1-42 BEFORE USING THE MACHINE Contents EXTERNAL ACCOUNT MODULE (MX-AMX3) The external account module is req uired to use a "external account application" on t he machine. An external account ap plication can be used in "external a u thentication mode" or "external count mode".
1-43 BEFORE USING THE MACHINE Contents If login fails If the login screen fails t o appear o r the app lication does not opera te correc tly, the mach ine may also stop oper ating correctly. In this event, it is r ecommended that you quit external a ccount mode from the Web pages of the machin e.
1-44 BEFORE USING THE MACHINE Contents This section expla ins the text entry sc reen. FUNCTIONS OF THE MAIN KEYS ENTERING TEXT Key Description This key changes the text entry screen from the lowe r case screen to the upper case screen.
1-45 BEFORE USING THE MACHINE Contents Shows explanations of each key. Use this key to ente r a previously st ored text string such as ".com". Text strings are stored in "S oft Keyboard Template Se tting" in "Operation Setting" in th e "System Settings" on the Web page.
2-1 This chapter provides detailed explanations of the procedures for using th e copy function. BEFORE USING TH E MACHINE AS A COPIER BASE SCREEN OF CO PY MODE . . . . . . . . . . . . . . 2-3 COPYING SEQUEN CE . . . . . . . . . . . . . . . . . . . . .
2-2 COPIER [Image Edit] K EY . . . . . . . . . . . . . . . . . . . . . . . . . . 2-74 • REPEATING PHOTOS ON A COPY (Photo Repea t) . . . . . . . . . . . . . . . . . . . . . . . . . 2-75 • REVERSING THE IMAGE (Mir ror Image) . . . . 2-77 • COPYING IN THE CENTER OF THE PAPER (Centering) .
2-3 COPIER Contents This section prov ides information th at you should know before using the mach ine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch p anel to open the base screen of co py mode. The base screen shows messages and keys necessary for copying, and sett ings that have been select ed.
2-4 COPIER Contents (9) Paper size display This shows the size o f paper loaded in each tray. For the bypass tray, the pap er type a ppears above the paper size. The selected tray i s highlighted. The approximate amount o f paper in each tray is indicated by .
2-5 COPIER Contents Customizing displayed keys Special mode keys and ot her keys can be displayed in th e base screen. By assigning frequ en tly used fu nctions to th ese keys, you can a ccess the functions with a single touch. To chan ge the functio n that is assi gned to a key, use "Cust omize Key Setting" in th e Web page s.
2-6 COPIER Contents COPYING SEQUENCE This section explains the basic proced ure for copying. Select sett ings in the order shown below to ensure that the copy operation ta kes place smoothly. For detailed pro cedures for selecting the se ttings, see the explan ation of each setting in th is chapter.
2-7 COPIER Contents Output settings Select copy output settings. The main settings are as follow s: •S o r t m o d e ☞ Sort mode (p age 2-35) • Group mode ☞ Group mode (page 2-35) • Offset m.
2-8 COPIER Contents ORIGINALS STANDARD ORIGINAL PL ACEMENT ORIENTATIONS Place the original so that the top and bottom edges are orien ted as shown be low. For more inform ation on plac ing the original, see " ORIGINALS " (page 1- 34 ) in "1.
2-9 COPIER Contents PAPER TRAYS The machine is set to aut omatically select a tray that has th e same size of paper as the size of the placed original (automatic paper tray selection) . If the correct p aper size is not selected or you wish to chan ge the paper size, you can select the paper tray manually.
2-10 COPIER Contents This section explains th e basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how t o make copies (1-sided copies of 1-sided originals) usin g the automatic document feeder.
2-11 COPIER Contents 3 Specify the original size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. When placing an AB size or non-sta ndard size original, sp ecify the original size a s explained in " ORIGINAL SIZES " (page 2-29).
2-12 COPIER Contents USING THE DOCUMENT GLASS TO MAKE COPIES To make a copy of a book or othe r thick original that cann ot be scanned with the autom atic document feeder , open the automatic documen t feeder and place the original on the document glass.
2-13 COPIER Contents 3 Specify the original size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. When placing an AB size or non-sta ndard size original, sp ecify the original size a s explained in " ORIGINAL SIZES " (page 2-29).
2-14 COPIER Contents 7 Remove the original and place the next original, and then press the [COLOR START] key or the [BLACK & WHITE START] key. Repeat this step until all original s have been scanned. For the second original and following ori ginals, use the same [START] key as you di d for the first original.
2-15 COPIER Contents AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Automatic 2-sided co pying of 1-sided originals Automatic 2 -sided copyin g of 2-sided originals 1-sided copying of 2-sided original s 1 Place the originals face up in the document feeder tray with the edges aligned evenly.
2-16 COPIER Contents 3 Specify the original size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. When placing an AB size or non-sta ndard size original, sp ecify the original size a s explained in " ORIGINAL SIZES " (page 2-29).
2-17 COPIER Contents Using the [Binding Change] key 6 Check the paper to be used and the color mode. Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), touch th e [Paper Select] key. ☞ PAPER TRAYS (page 2-9) • To change the color mode, touch the [Color Mo de] key.
2-18 COPIER Contents USING THE DOCUMENT GLASS TO MAKE 2-SIDED COPIES Automatic 2 -sided copyin g of 1-sided originals 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
2-19 COPIER Contents 3 Specify the original size. (1) Touch the appropriate original size key. (2) Touch the [OK] key. When placing an AB size or non-sta ndard size original, sp ecify the original size a s explained in " ORIGINAL SIZES " (page 2-29).
2-20 COPIER Contents 6 Check the paper to be used and the color mode. Make sure that the desired paper (tray) and color mode are selected. • To change the paper (tray), touch th e [Paper Select] key. ☞ PAPER TRAYS (page 2-9) • To change the color mode, touch the [Color Mo de] key.
2-21 COPIER Contents COLOR COPY MODES The color mode of th e [COLOR START] key is norma lly set to [Full Color] so that copying takes plac e in full color mode when the [COLOR START] key is pressed.
2-22 COPIER Contents Selecting single color copying When [Single Color ] is selected for the color mode, t he following screen appears. Touch the desired color and t ouch the [OK] key. Selecting 2 color copying When [2 Color ] is selected for the color mode, the following screen appear s.
2-23 COPIER Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original ima ge type can be selected to obta in a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE.
2-24 COPIER Contents 2 Adjust the exposure level. Touch the key to make the co py darker. Touch the key to make the co py lighter. • Using a copy or pri nted page as an or iginal When using a copy or printed page fro m the machine as an original, touch the [Copy of Copy] checkbox so that a checkmark appears.
2-25 COPIER Contents REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains th e automati c ratio select ion function (Auto Im age), which automatic ally selects th e ratio to m atch the paper size. When the paper tray is ma nually changed, the [Auto Im age] key appears in the base screen of co py mode.
2-26 COPIER Contents MANUAL RATIO SELECTION (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of thr ee preset enlargement ra tios or two preset reduct ion ratios (maximum 200%, minim um 50%). In addition, t he zoom keys can be used to select any rati o from 50% to 200% in increments of 1%.
2-27 COPIER Contents 2 Touch the [OK] key. After touching the [OK] key, ma ke sure that a paper size suitable for the ra tio is selected. When the automatic docu ment feeder is used, the vertical and hori zontal ratio selection ranges are both 50% to 200%.
2-28 COPIER Contents ENLARGING/REDUCING TH E LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizont al and vertical copy ratios to be chang ed separately. Both the horizont al and vertical ratios can be set from 50% to 20 0% in increments of 1%.
2-29 COPIER Contents ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE The original size i s set in "Defa ult original size set ting" in the system set tings (administrator), and the setting a ppears in the [Original] key.
2-30 COPIER Contents Specifying a non-standard original size 1 Touch the [Size Input] key. 2 Enter the original size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys.
2-31 COPIER Contents STORING FREQUENTLY USED ORIGINAL SIZES You can save special original size s that you frequently use. This section explains how to stor e, retrieve, change, and delete special original sizes. Storing original si zes (editing/clearing) Up to 12 special original sizes can be stored.
2-32 COPIER Contents 3 Enter the original size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal ) dimension of the original with the keys. A dimension from 1" to 14" (25 mm to 356 mm) c an be entered.
2-33 COPIER Contents Retrieving a stored original size To retrieve a st ored original size, tou ch the [Original] ke y in the base screen of cop y mode and perform the st eps below. 1 Touch the [Custom Size] key. 2 Retrieve the desired st ored original size.
2-34 COPIER Contents OUTPUT To select out put functions and the output tray, t ouch the [Outpu t] key in the base screen of copy mode. Outp ut functions that can be selected are sort , group, offset, and staple sort. All explanat ions of the settings below a ssume that a finisher is installed.
2-35 COPIER Contents OUTPUT MODES This section explains the output mod es. Sort mode This is used to sort (colla te) output into sets. Example: Sorting the output into 5 se ts Group mode This function group s copies by page.
2-36 COPIER Contents Staple sort function The staple sort func tion sorts outpu t into sets, staples each se t, and delivers the sets to th e tray. The relations betwee n the stapling positio ns, paper orientation , permitted paper sizes for st apling, and number of she ets that can be staple d are shown below.
2-37 COPIER Contents MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, and other special media. For detailed in formation on pap er that can be loaded in the bypass tray, see " IMPORTANT POINTS ABOUT PAPER " (page 1-26) in "1.
2-38 COPIER Contents 4 Check the paper type setting for the bypass tray. If you need to change the setting, touch the paper type key. If you do not need to change the paper size and type that appear under "Bypass Tray", go to step 7. 5 Select the type of paper used in the bypass tray.
2-39 COPIER Contents Enter the paper size of the bypass tray When the [Custom Size ] key is touched, the paper size entry screen appears. Touch the [X] key and enter the horizontal dimension of the paper with the k eys, and th en touch the [Y] key and enter the ve rtical dimension.
2-40 COPIER Contents This section explains Margin Shift, Erase, and othe r special modes. SPECIAL MODES When the [Special Mode s] key is pressed in the ba se screen, the special modes menu screen appears. The special modes men u consists of two scree ns.
2-41 COPIER Contents Special modes menu (2nd screen) (1) [Proof Copy] key ☞ CHECKING COPIES BEFORE PRINTING (Proof Copy) (page 2-91) (2) [Mixed Size Original ] key ☞ COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) (page 2-94) (3) [Slow Scan Mode] key ☞ COPYING THIN ORIG IN ALS (Slow Sca n Mode) (page 2-96) (4) [Bus.
2-42 COPIER Contents [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will ap pear in the special mode scree ns. The keys are used as follows: (A) Enter the selected special mode settings an d return to the base screen of copy mode.
2-43 COPIER Contents ADDING MARGINS (Margin Shift) This function is used to shift the c opy image righ t, left, up or down t o adjust the margin. This is convenient when you wi sh to hole punch the copie s.
2-44 COPIER Contents 4 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [S TART] key.
2-45 COPIER Contents ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the ed ges of copies that occur when co pying thick originals or books. When a thick book is copied Erase modes Shadows appear here Not using the e rase function Using the erase function Shadows appear on the copy.
2-46 COPIER Contents 3 Select the erase settings. (1) Touch the desired erase mode. Select one of the 2 positions. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark appears.
2-47 COPIER Contents MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 or iginal pages onto the front sid e an d 2 original pages onto t he reverse side of each sheet of paper so that the copie s can be folded at the centerline to form a pamphlet.
2-48 COPIER Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Pamphlet Copy] key. ☞ Special modes menu (1st screen) (page 2-40) 3 Select pamphlet copy settings. (1) If the original is 1-sided, touch the [1-Sided] key.
2-49 COPIER Contents COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large numbe r of originals, this function allows you to divide the originals into sets and f eed each set through th e automatic document fe eder one set at a time.
2-50 COPIER Contents 3 Press the [COLOR START] key or the [B LACK & WHITE ST ART] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( ). 4 Insert the next set of originals and press the [COLOR START] key or t he [BLACK & WHITE START] key.
2-51 COPIER Contents ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency f ilm, the sheets may stick together due to sta tic electricity.
2-52 COPIER Contents 4 Select insert settings. (1) Select whether or not the insert paper will be copied on ([Yes] or [No]). (2) Touch the [OK] key. You will return to the base screen of copy mode. Explanation of (A) When transparency inserts is selected, paper suitable for the inserts is automatically selected.
2-53 COPIER Contents COPYING TWO ORIGINAL PAGES ONTO ONE SHEET (2in1) Two origina l pages can be copied onto one sheet of p aper. This fu nction is co nvenient wh en you wis h to presen t multiple pages in a compact format, or show a view of all pages in a document.
2-54 COPIER Contents 3 Select the layout, and the border. (1) Select the layout. Select the order in wh ich the originals will be arranged on the copy. The arrows in the above diagram indicate how the images are arranged. (2) Select the border. Solid lines, broken lines, or no lines can be selected.
2-55 COPIER Contents COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this fu nction allows you to co py the front and re verse sides together onto a single sheet of pap er. This function is convenie nt for makin g copies for identification purposes and helps s ave paper .
2-56 COPIER Contents 2 Place the original face down on the document glass. 3 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Card Shot] key. ☞ Special modes menu (1st screen) (page 2-40) 4 Select card shot settings. (1) Enter the original size.
2-57 COPIER Contents 5 Press the [COLOR START] key or the [B LACK & WHITE ST ART] key to scan the front side of the card . To cancel scanning... Press the [STOP] key ( ). 6 Turn the card over and press the [COL OR START] key or the [BLACK & WHITE START] key to scan the r everse side of the card.
2-58 COPIER Contents PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to pr int the date, a stamp , the page numb er, and text on cop ies. Six printing po sitions are available: top left, to p center, top r ight, bottom le ft, bottom center , and bottom right.
2-59 COPIER Contents GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the s teps below. 1 Place the original. Place the original face up in the documen t f eeder tray, or face down on the document glass.
2-60 COPIER Contents 4 Select Stamp. For detailed information on e ach of the stamp items, see the following sections: Date: ADDING THE DATE TO COPIES (Date) (page 2-61) Stamp: STAMPING COPIES (Stamp).
2-61 COPIER Contents ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, fo rmat, and page (first page only or all pages) ca n be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper.
2-62 COPIER Contents 4 Check the displayed da te. If you need to change the date, touch the [D ate Change] key. Set the date that you wish to use and touch th e [OK] key. As an alternative to touching the keys, you can also directly touch the numeric value display key and cha nge the value with the numeric keys.
2-63 COPIER Contents STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and pages (first page only or all pages) can be selected for a sta mp.
2-64 COPIER Contents 3 Touch the [Print Colo r] key and set the color and density. Touch the color that you wish to use. If you wish to da rken the selected col or, touch th e key. If you wish to lighten the selected color, touch the key. When you have finished selecting the settings, touch the [OK] key.
2-65 COPIER Contents PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The positio n, color, format, and pa ge number can be selected for page numbering. Printing the page number at th e bottom center of the paper.
2-66 COPIER Contents 3 Touch the [Print Color] key. Touch the color that you wish to use. When you have finished selecting the settings, touch the [OK] key. • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and whi te.
2-67 COPIER Contents 6 Touch the [OK] key. 7 Touch the [OK] key. After touching the [ OK] key, continue from step 5 o f " GENERA L PROCEDURE FOR USING STAMP " (page 2-59) to complete the copy procedure. • When Page Numbering is selected, copying in group mode is not possible.
2-68 COPIER Contents PRINTING TEXT ON COPIES (Text) Entered te xt can be prin ted on copies. Up to 30 frequent ly used text strings can be stored. Example: Printing "April 2010 Plann ing Meeting" in the top left corner of the paper 1 Touch the [Text] key in the st amp selection screen.
2-69 COPIER Contents 4 Touch the [Print Color] key. Touch the color that you wish to use. When you have finished selecting the settin gs, touch the [OK] key. • If you selected a color other than [Bk (Black)], press the [COLOR START] key. Pressing the [BLACK & WHITE START] key will print the page numbers in black and whi te.
2-70 COPIER Contents Storing, editing, a nd deleting text strings 1 Touch the [Text] key in the st amp selection screen. See steps 1 to 4 of " GENERAL PROCEDURE FOR USING STAMP " (page 2-59). 2 Touch the [Store/Delete] key. 3 Store a text string, or edit/delete a stored text string.
2-71 COPIER Contents 4 Touch the [Back] key. You will return to the scree n of step 2. To copy using a stored text stri ng, continue from step 2 of " PRINTING TEXT ON COPIES (Text) " (page 2-68). No.01 AAA AAA No.03 CCC CCC No.04 No.02 BBB BBB No.
2-72 COPIER Contents CHECKING THE STAMP LAYOUT (Layout) After stamp it ems have been selected, you can check the print layout, change the print positio n, and delete stamp items. 1 Touch the [Layout] key. The [Layout] key can only be touched when stamp items have be en selected.
2-73 COPIER Contents 4 Touch the key of the desired destination position. The touched position key is highlighted and the print position changes. The keys that show the print positions will a ppear as follows depending on the state of the settings.
2-74 COPIER Contents [Image Edit] KEY When the [Image Edit] key is touche d in the 1st special modes menu screen, the image edit menu screen opens. Image edit menu screen (1) [Photo Repeat] key ☞ RE.
2-75 COPIER Contents REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a pho to-size original (3" x 5" size, 7" x 5" size, 4 " x 2-1/.
2-76 COPIER Contents 4 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you have selected sort mode, change origi nals and press the [START] key. Re peat until al l pages have been scanned and then touch the [Read-End] key.
2-77 COPIER Contents REVERSING THE IMAGE (Mirror Image) This featur e is used to make a c opy th at is a mirror image of the original. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass.
2-78 COPIER Contents COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place t he image in the cente r of the paper whe n the original size is smalle r than the pap er size or when the image is reduced.
2-79 COPIER Contents • The image can be reduce d when using the centering function, but n ot enlarged. • When the original size or the paper size is displa yed as a special size, this fu nction cannot be used. To cancel centering... Touch the [Centering] key in the screen of step 3 so that it is not highlighted.
2-80 COPIER Contents REVERSING BLACK AND WHITE IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to cr eate a negative image. This functio n can only be used for black and white copying.
2-81 COPIER Contents When this function is selected, the "Ori gi nal Image Type" setting for exposure adjus tment automatically ch anges to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted.
2-82 COPIER Contents [Color Adjustments] KEY When the [Color Adjustment s] key is touched in the 1st sp ecial modes me nu screen, the color ad justments menu screen opens.
2-83 COPIER Contents ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengt hen or weaken any one of th e three color component s R (red), G (green), or B (blue ). 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass.
2-84 COPIER Contents ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sha rpen an image o r make it softer. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass. After placing the original, specify the original size.
2-85 COPIER Contents WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is use d to suppress light back ground area s. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass.
2-86 COPIER Contents 4 Press the [COLOR START] key. Copying will begin. If you are using the document glass to copy multiple original pa ges, copying will take place as you scan each original. If you have selected sort mod e, change originals a nd press the [C OLOR START] key.
2-87 COPIER Contents ADJUSTING THE COLOR (Color Balance) The color, tone, and density of co lor copies can be ad justed. Each of the colors yellow, cyan, magenta, and black are divided into 8 gra dations from light to dark, and t he average density of each gradation can be adjust ed, or all eight gradations can be ad justed at once.
2-88 COPIER Contents 3 Examples of color balance adjustment Adjust the color balance. (1) Select the color to be adjusted. Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (blac k). If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings.
2-89 COPIER Contents ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjust ed. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass. After placing the original, specify the original size.
2-90 COPIER Contents ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to ad just the intens ity (saturation) of color image s. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass.
2-91 COPIER Contents CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature pr ints only one set of copies, regardl ess of how many set s have been specifie d. After the first set is ch ecked for errors, t he remaining sets can be prin ted. Previously it was necessary to r e-scan the original each time chan ges to settings were requir ed.
2-92 COPIER Contents 4 Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, switch to sort mode after this step. ☞ Sort mode (page 2-35) Up to 999 copies (sets) can be set. If an incorrect number of cop ies is set.
2-93 COPIER Contents 7 Change the settings. (1) Touch the key of the setting that you wa nt to change. The setting screen of the touche d key opens. Chang e the settings and touch the [OK] key. (2) Touch the [OK] key. • To change the number of sets printe d, se t the desired number of copies (sets) with the numeric keys.
2-94 COPIER Contents COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Originals that are 8-1/2" x 14" size and 8-1/2" x 11" size (A4 size and A5 size) can be placed together in the automatic document fe eder and copied.
2-95 COPIER Contents 1 Insert the originals face up in the document feeder tray. Place the originals with the sides th at are the same le ngth aligned on the left. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
2-96 COPIER Contents COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
2-97 COPIER Contents The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" mo des of automatic 2- sided copying can not be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted.
2-98 COPIER Contents COPYING MULTIPLE BUSINESS CARDS (Business Card Scan) Business Card Scan can be used to copy up t o 8 business cards on one sheet of paper.
2-99 COPIER Contents Copy results of 8-Sheet Layouts 4 Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copyin g... Press the [STOP] key ( ). When the [1-Sheet Layout] key is selected, [XY Zoom] cannot be used.
2-100 COPIER Contents This section explains co nvenient co py functions such as in terrupting a copy run , changing the order of reserved copy jobs, and storing copy se ttings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the mach ine is busy with a long copy run or other job, use interrupt copy.
2-101 COPIER Contents • If user authentication i s enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be adde d to the count of the user that logged in.
2-102 COPIER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
2-103 COPIER Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs waiting to be printed and the job currently in pr.
2-104 COPIER Contents Job key display Each job key shows the positio n of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
2-105 COPIER Contents CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cance led. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Job Queue].
2-106 COPIER Contents GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are alr eady multiple jobs in the que ue, the copy job will appear at the end of the queue. However, if you have an ur gent copy job, you can give priori ty to the job and have it execute d first.
2-107 COPIER Contents CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed informatio n can be displayed on a copy job waiting in th e queue. 1 Press the [JOB STATUS] key. 2 Checking job details (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Job Queue].
2-108 COPIER Contents STORING COPY OPERATIONS (Job Programs) A job program is a group of copy sett ings stored together. When copy se ttings are stored in a job program, t he settings can be retrieve d and used for a copy job by means o f a simple operation.
2-109 COPIER Contents STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job pr ogram and deleting a job pr ogram are explained below. 1 Press the [#/P] key ( ). 2 Touch the [Store/Delete] tab. 3 Touch a numeric key.
2-110 COPIER Contents 4 Select the copy settings that you wish to store in the job program and touch the [OK] key. To assign a name to the program, touch th e [Program Name] key. A text entry screen will appear. Up to 10 characters can be entered for the name.
3-1 This chapter provides detailed explanations o f the procedures fo r using the printer functio n. PRINTER FUNCTION OF THE MACH INE . . . . . . . . 3-3 PRINTING FROM WINDOWS BASIC PRINTING P ROCEDURE . . . . . . . . . . . . . . . 3-4 • SELECTING THE PAPER .
3-2 PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48 • PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) . . . . . . . 3-48 • ADDING INSERTS WHEN P RINTING ON TRANSPARENCY FILM (Transparency Inserts) .
3-3 PRINTER Contents PRINTER FUNCTION OF THE MACHINE The machine is equippe d standard with a full color print ing function. To enable pr inting from your compute r, a printer driver must be installed. See the table below to det ermine which printer driver to use in your e nvironment.
3-4 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document fr om "Word Pad", which is a standar d accessory program in Windows. PRINTING FROM WINDOWS 1 Select [Print] from the [File] menu of WordPad.
3-5 PRINTER Contents 3 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the d esired tab and then select the settings. (3) Click the [OK] button. • Make sure the paper size is the same as t he paper size set in the software application.
3-6 PRINTER Contents SELECTING THE PAPER This section explains h ow to config ure the "P aper Selection" setting on the [Pape r] tab of the printer driver properties wind ow. Before printin g, check the paper sizes, paper types, and pap er remaining in the mach ine's trays.
3-7 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The pr ocedure for printi ng on an envelope from the printer driver properties screen is de scribed below.
3-8 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user au thentication functio n is enabled in the machine's system settings (ad ministrator), your user inf ormation (login name, passwo rd, etc.) must be entere d in the printer driver prope rties window before you ca n print.
3-9 PRINTER Contents 2 Enter your login name and password. (1) Click the [Job Handling] ta b. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password.
3-10 PRINTER Contents VIEWING PRINTER DRIVER HELP When selecting settings in the print er driver, you can display Help to view explanations of the settings. Pop-up help Help can be displayed for a setting by clicking the setting an d pressing the [F1] ke y.
3-11 PRINTER Contents SAVING FREQUENTLY USED PRINT SETTINGS Settings configur ed on each of the tabs at the tim e of printing can be saved as user se ttings. Saving f requently used settings or complex color set tings under an assig ned name makes it easy to sele ct those settings the next time you need to use them .
3-12 PRINTER Contents 3 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. 4 Click the [OK] button. 5 Start printing. • Up to 30 sets of user settings can be saved.
3-13 PRINTER Contents USING SAVED SETTINGS Deleting saved settings Select the us er settings t hat you w ant to dele te in (1) of step 2 abov e, and click the [Delete] button. 1 Open the printer driver properties window from the print window of the software application.
3-14 PRINTER Contents CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default se ttings of the printe r driver can be chang ed using the procedur e below. The settings selecte d using this procedure are saved and become the default settings w hen printi ng from a software ap plication.
3-15 PRINTER Contents 4 Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help..
3-16 PRINTER Contents BASIC PRINTING PROCEDURE The following example expla ins how to print a document from t he standard accessory program "Text Edit" in Mac OS X ("SimpleText" in Mac OS 9). SELECTING PAPER SETTINGS Select paper settings in the pr inter driver before selecting the prin t command.
3-17 PRINTER Contents PRINTING 1 Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print ] from the [File] menu of SimpleText. The menu used to execute printing may vary dependi ng on the software application. 2 Make sure that the correct printer is selected.
3-18 PRINTER Contents 4 Click the [Print] button. Printing begins..
3-19 PRINTER Contents SELECTING THE PAPER This section explains the [Paper Fe ed] settings ("Paper Source" setting in [ General] in Mac OS 9) in the print settings window.
3-20 PRINTER Contents PRINTING ON ENVELOPES The bypass tray can be used to pr int on special media such as envelopes. The pr ocedure for printi ng on an envelope from the printer driver properties screen is de scribed below.
3-21 PRINTER Contents PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authent ication function is enabled in t he machine's system settings (administr ator), you must ente r your user information (l ogin name, password, etc.
3-22 PRINTER Contents 3 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login na me in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user num ber Enter your user number (5 to 8 di gits) in "User Number".
3-23 PRINTER Contents This section explains fr equently us ed function s. • SELECTING THE COLOR MODE • TWO-SIDED PRINTING (page 3-26) • FITTING THE PRINT IMAG E TO THE PAPER (page 3-28) • PRIN.
3-24 PRINTER Contents BLACK AND WHITE PRINTING [Black and White] can be selected on t he [Main] tab as well as on the [Colo r] tab. Click the [Black and White Print ] checkbox on the [Main] tab so that a checkmar k appears.
3-25 PRINTER Contents SELECTING A PRINT MODE SETTING This section explains the procedure for se lecting a print mode setting. Th e "Print Mode Se ttings" consist of the following three items: Normal: This mode is suitable for printi ng data such as regular text or a table.
3-26 PRINTER Contents TWO-SIDED PRINTING The machine can prin t on both sides of the paper. Th is function is useful for many pu rposes, and is particularly convenient when you want to cr eate a simple pamphlet . Two-sided printing also helps conser ve paper.
3-27 PRINTER Contents (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. Macintosh (1) (2) • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Outpu t/Document Style] and then select [Flip on long edge] or [Flip on short edge].
3-28 PRINTER Contents FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatic ally enlarge or reduce th e printed im age to ma tch the size of the pap er loaded in the machine.
3-29 PRINTER Contents PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print imag e and print multiple pages o n a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
3-30 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the number of pages per shee t. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appear s. (4) Select the order of the pages. (1) Select [Layout].
3-31 PRINTER Contents STAPLING OUTPUT The staple functi on can be used to staple outp ut. This function save s considerable time when p reparing handouts for a me eting or other stapled materials. The staple function can also be used in combination with two- sided printing to creat e materials with a more soph isticated appearance.
3-32 PRINTER Contents (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function. For the staple functi on, select the number of staples in the "Staple" menu. (1) Select [Printer Features].
3-33 PRINTER Contents This section explains con venient fun ctions for sp ecific printing ob jectives. • CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS • FUNCTIONS TO ADJUST THE SIZE AND .
3-34 PRINTER Contents (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. Macintosh (3) (1) (2) • In Mac OS X v10.2.8, select from the "2-Side Printing" and "Bi nding Edge" menus i n [Advanced].
3-35 PRINTER Contents INCREASING THE MARGIN (Margin Shift) This function is used to shift the prin t image to increase the margin at the left, rig ht, or top of the pap er. This is convenient when you wish to staple or punch t he output but the binding ar ea overlaps the text.
3-36 PRINTER Contents CREATING A LARGE POSTER (Poster Printing) (This function is only availa ble in Windows.) One page of prin t data can be enlarge d and printed using multiple sheet s of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)).
3-37 PRINTER Contents FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotat es the image 180 degrees so that it can be printed corre ctly on paper that can onl y be loaded in one orienta tion (such as envelo pes or pap er with punc h holes).
3-38 PRINTER Contents ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or re duce the image to a selected percentag e. This allows you to enlarge a small image or add margins t o the paper by slightly redu cing an image.
3-39 PRINTER Contents ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only availa ble in Windows.) When lines in sp ec ial applications such as CAD cannot be printed correctly, th is setting c an be used to adjust line widths, such as making overall line widths wider.
3-40 PRINTER Contents REVERSING THE IMAGE (Mirror Image) The image can be reve rsed to create a mirror image. This function can be used to conveniently prin t a design for a woodblock print or other printing mediu m. (This function can be used when the PS printe r driver is used.
3-41 PRINTER Contents COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTN ESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contr ast can be adjusted in the print set tings when printing a photo or othe r image.
3-42 PRINTER Contents PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only availa ble in Windows.) When printing a color imag e in graysca le, color tex t and lines that are faint can be printed in black. (R aster data such as bitmap images cannot be adjust ed.
3-43 PRINTER Contents SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color setting s are available in the machine's printer driver f or various uses. These enable printing using the most suitable color settings for the color image type .
3-44 PRINTER Contents (1) Select [Color]. (2) Select color print settings. To use the Mac OS Color M anagement functi on, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the color image type. An image type to match the data to be printed can be selected from the pull-down menu.
3-45 PRINTER Contents FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed imag e as a watermark. The size, color, density, and angle of th e watermark text can be adjusted.
3-46 PRINTER Contents PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only availa ble in Windows.) A bitmap or JPEG image stored on your comp uter can be printed over t he print data. The size, po sition, and angle of the image ca n be adjusted.
3-47 PRINTER Contents CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only availa ble in Windows.) The print data can be printed in a previously created overlay.
3-48 PRINTER Contents PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAG ES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environ ment The front and ba ck cover and specified page s of a document can be printed on pa per that is differen t from the ot her pages.
3-49 PRINTER Contents (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
3-50 PRINTER Contents ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (T ransparency Inserts) When printing on tran sparency film, this functio n helps prevent the sheets of transparen cy film from sticking together by inserting a shee t of paper between each sheet of film.
3-51 PRINTER Contents PRINTING A CARBON COPY (Carbon Copy) (This function is only availa ble in Windows.) This function is used t o print an additional copy of the print image on pap er that is the same size but fr om a differen t paper tray.
3-52 PRINTER Contents TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only availa ble in Windows.) You can have spec ific pages printed on the fron t side of the paper.
3-53 PRINTER Contents CONVENIENT PRINTER FUNCTIONS SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to stor e a print job as a file on the machine's hard drive, allo wing the job to be printed from the operation pan el when needed.
3-54 PRINTER Contents (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkb ox . Select the retention method in "Retention Se ttings ". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).
3-55 PRINTER Contents When you do not have the printer driver inst alled on your compute r, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine withou t using the printer driver.
3-56 PRINTER Contents DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is con figured in the mach ine's Web page s, you can specify and print a file on t he FTP server from the operation pan el of the machine. This save s you the trouble of download ing the file and printing i t from a computer.
3-57 PRINTER Contents DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the mach ine can be printed from the operat ion panel of the machine without using the printer dr iver.
3-58 PRINTER Contents 3 Touch the key of the fi le that you wish to print. • The icon appears to th e left of keys of files that can be printed. • The icon is di splayed to the le ft of keys of folders i n the USB memory. To display the files and folders in a fo lder, touch the key of the folder.
3-59 PRINTER Contents DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine 's operation panel to select and print a file on a server or in a shar ed folder of an individual's computer on the same network as the machine. 1 Access the network.
3-60 PRINTER Contents 2 Access the network folder. (1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or c omputer that you wish to access. If a screen appears prompting you to enter a user name and password, che ck with your server administrator and enter the appropriate user name and password.
3-61 PRINTER Contents 3 Touch the key of the fi le that you wish to print. • The icon appears to th e left of keys of files that can be printed. • The icon is di splayed to the le ft of keys of folders i n the network folder. To display the files and folders in a folder , touch the key of the folder.
3-62 PRINTER Contents DIRECTLY PRINTING FROM A COMPUTER Settings can be configur ed in the Web pages of the machine t o enable direct printing fro m a computer without using the printer driver. For the procedure for accessin g the Web pages, see the Quick St art Guide.
3-63 PRINTER Contents E-MAIL PRINT An e-mail account can be conf igured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachment s without using the printer drive r. • Configuring settin gs To use E-m ail Print, you must first conf igure an e- mail account in the machin e.
3-64 PRINTER Contents JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mod e. When the [JOB STATUS] key is pressed, th e job status screen of the mode that was being used before the key was pr essed appears.
3-65 PRINTER Contents SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue scre en that shows copy and print jobs waiting to be printed and the job curren.
3-66 PRINTER Contents Job key display Each job key shows the positio n of the job in the job queue and the curre nt status of the job. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being printe d is finished, the job moves up one position in the job queue.
3-67 PRINTER Contents PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to pr otect a PDF file by requiring the e n try of a password to print or edit th e file. To directly p rint an encrypted PDF file on an FTP server or in a USB memory de vice, etc.
3-68 PRINTER Contents GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or print ing a received fax or other job, you can give priority to a print job t hat is waiting to be printed and print it ahead of the ot her jobs.
3-69 PRINTER Contents CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spoole d job can be canceled. 1 Press the [JOB STATUS] key. 2 Cancel the job. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Spool] or [Job Queue].
3-70 PRINTER Contents CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing st ops because the machine r an out of paper, or if the size of paper specified in t he printer driver is not loaded in the machine, a message will appear in the touch panel.
3-71 PRINTER Contents PRINTER DRIVER SPECIFICATION LIST APPENDIX Function PCL6 PCL5c PS Windows PPD *1 Macintosh PPD *1 Frequently used functions Copies 1-999 1-999 1-999 1-999 1-999 Orientation Yes Y.
3-72 PRINTER Contents *1 The specifications of each functi on in Windows PPD and Macintosh PPD va ry depending on the operating syst em version and the softwar e application. *2 Cann ot be used in Windows NT 4.0. *3 On ly 2-Up and 4-Up printing can be used in Windows 98.
4-1 This chapter provides detailed explanations of the procedures for using th e fax function. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FA X . . . . . . . . . . . . . . . . . . . 4-4 • CONNECTION TO THE TELEPHONE LINE . . . . . . . . . . .
4-2 FACSIMILE FAX RECEPTION RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . . 4 -54 • RECEIVING A FAX . . . . . . . . . . . . . . . . . . . . . 4-55 • RECEIVING A FAX MA NUALLY . . . . . . . . . . . 4-56 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Recei ved Data Print) .
4-3 FACSIMILE USING AN EXT ENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) . . . . . . 4-108 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Re ception ) . . . . . . . . . . . . . . . . . . . .
4-4 FACSIMILE Contents This section prov ides information th at you should know before using the mach ine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, t he telephone line must be connected an d the type of line set.
4-5 FACSIMILE Contents SETTING THE TELEPHONE LINE TYPE The machin e's dial mo de setting m ust be set to the type of telepho ne line you are using . If the setting is not correct, dialing will not be possible. Touch the [Auto Select] key in "Dial Mode Setting" in the system settings (administrator).
4-6 FACSIMILE Contents CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in th e machine. The date and time are set in the syst em settings of the machine. When the [SYSTEM SE TTINGS] key is pressed, the system settings menu screen appears on the touch panel.
4-7 FACSIMILE Contents BASE SCREEN OF FAX MODE To use the fax funct ion, select settings a nd operations in the ba se screen of fax mode. To d isplay the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab .
4-8 FACSIMILE Contents BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) Mode select keys Use these keys to switch between copy, image sen d, and document filing modes. To switch to fax mode, t ouch the [IMAGE SEND] key.
4-9 FACSIMILE Contents (14) / / key When "Hol d Setting for Re ceived Data Print" or "Received Data Image Check Setting" is enable d in the system settings (administrator), this will appear when a fax is received.
4-10 FACSIMILE Contents ADDRESS BOOK SCREEN This screen is used to select a destination from the list of store d destinations. (1) This shows the destinati o n that has b een selected. (2) Number of displayed items selector ke y Touch to change the number of de stinations (one-touch keys) displayed in the address book screen.
4-11 FACSIMILE Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the address book scr een, or change the d isplayed index tabs from the alph abetical tabs to the custom tabs .
4-12 FACSIMILE Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations ar e displayed separately usin g alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
4-13 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original Place the original in the document fee der tray of the automatic document feeder, or on the do cument glass.
4-14 FACSIMILE Contents Select image settings Select settings for the origina l to be faxed. • [Original] key: Use this key to select the original size, the original send size, and 2-sided original scanning.
4-15 FACSIMILE Contents Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follo w these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key.
4-16 FACSIMILE Contents This section explains how t o enter destination f ax numbers. Destination fax numbers can be entered using the numeric keys, or by retr ieving a previously stored fax number using the address book or a sear ch number.
4-17 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys. A destination fax number is retrieved by simply touchi ng the one-touch key of th at destination. This is called "on e-touch dialing".
4-18 FACSIMILE Contents RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-t ouch key of that destination. 1 Touch the [Addr ess Book] key. 2 Select the destination. (1) Touch the index tab where the destination is stored.
4-19 FACSIMILE Contents CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, yo u can di splay and check the destinations. You can also delete a destination (cancel selection of t he destination). 1 Touch the [Address Review] key.
4-20 FACSIMILE Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be ret rieved using the key. This can be done in the b ase screen of any of the modes or in the address book scre en. 1 Touch the key.
4-21 FACSIMILE Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If a LDAP server is stored in the Web pages, you can look up a destination fax number in a global a ddress book. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen.
4-22 FACSIMILE Contents Storing a destination from a globa l address book in the machine's address book A destination fro m a global address book can be st ored in the machine's addr ess book as a one-touch key.
4-23 FACSIMILE Contents USING THE RESEND FUNCTION The destina tions of the most recent 8 transmissions b y fax, Scan to E-ma il, and/or Inter net fax are stored. One of these can be selected t o resend to that destination. 1 Touch the [Resend] key. 2 Touch the key of the fax destination that you wish to redial.
4-24 FACSIMILE Contents CHAIN DIALING Number sequences ente red with the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. Use chain dialing to dial a long nu mber (such as an intern ation al number) when the country code an d/or area code are stored separate ly in one-touch ke ys.
4-25 FACSIMILE Contents This section explains the basic pr ocedures for sending a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax from t he machine are explained below. Select the method that best suits your needs. To fax a large number of sheet origin als, use the automatic document feeder.
4-26 FACSIMILE Contents To fax thick originals or pag es of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-32 ) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
4-27 FACSIMILE Contents PLACEMENT ORIENTATION OF THE ORIGINAL 5-1/2" x 8-1/2"(A5) or B5 si ze original in landscape orientation will be rotated 90 degrees and transmitted as 5-1/2" x 8- 1/2"(A5) or B5 image in portrait or ientation.
4-28 FACSIMILE Contents FAX DESTINATION CONFIRMATION MODE The fax destination conf irmation mode displays a destin ation confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong dest i nation. This function is enable d in the system settings (administrator).
4-29 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use t he automatic document feed er to send a fax. 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals a ll the way i nto the do cument feed er tray.
4-30 FACSIMILE Contents USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray.
4-31 FACSIMILE Contents • The following functions can not be used with direct transmission: Program, Timer Transmission, Card Shot, Job Build , Polling Memory, File, Quick File, Memo ry Box, 2-Sided.
4-32 FACSIMILE Contents USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original that canno t be fed through the aut omatic document feede r, open the automati c document feede r and place the original on the document glass.
4-33 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Scanning begins. 4 If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmission is reserved.
4-34 FACSIMILE Contents USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dir e ct transmission mode, only one page can be transmitted. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder.
4-35 FACSIMILE Contents 3 Touch the [Dir ect TX] key. 4 Press the [BLACK & WHITE START] key. Transmission begins. To cancel transmiss ion... While "Dialing.
4-36 FACSIMILE Contents TRANSMISSION USING THE SPEAKER When the speaker is used t o dial, the fax is sent afte r the number is dialed and the conn ec tion is established. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak.
4-37 FACSIMILE Contents SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is conven ient when y ou need to send the s ame fax to multiple d estinations, such as se nding a re port to branch office s in different re gions.
4-38 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see " BASE SCREEN OF FAX MODE " (page 4-8). (2) Touch the one-touch key of the desi red destination.
4-39 FACSIMILE Contents 4 Check the destinations and then touch the [OK] key. To cancel a specifi ed destination... Touch the key of the destination that you wi sh to canc el. A me ssage will appear to confirm the dele tion. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 4-19) 5 Press the [BLACK & WHITE START] key.
4-40 FACSIMILE Contents Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast tran smission can be checked in the job statu s screen. If transmission to any of the destinations failed, rese nd the fax to those de stinations.
4-41 FACSIMILE Contents 4 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. • The procedure after the [Retry] key is touched varies de pending on whether or not th e document filing fu nction was used.
4-42 FACSIMILE Contents SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via th e machine as a fax. Faxes are sent using t he PC-Fax function in the same way as documen ts are printed.
4-43 FACSIMILE Contents IMAGE SETTINGS Settings for scanning th e original are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
4-44 FACSIMILE Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document.
4-45 FACSIMILE Contents SPECIFYING THE SCAN SIZE AND SEND SIZE When the original is placed, t he original size and the send size set in the system settings appear in the b ase screen as the original size and send size. In the above screen, th e scan size (the original size) is 8- 1/2" x 11" (A4) and the se nd size is auto.
4-46 FACSIMILE Contents Specifying the original scan size (by paper size) If the size of the placed or iginal is different from the displayed or iginal size or you wish to change the origina l size, you must touch the [Original] key an d directly specify the original size.
4-47 FACSIMILE Contents 4 Touch the [OK] key. When [Long Size] is selected, the 2-sid ed scanning setting and send size cannot be changed. Auto 5½x 8 ½ Scan Size Send Size 100% Fax/Original OK 2-Sid.
4-48 FACSIMILE Contents Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcard or card, follow these steps to specify th e original size. 1 Touch the [Original] key. The original size set in the system settings appears to the right of the [Original] key.
4-49 FACSIMILE Contents 4 Enter the scan size. (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, enter a nu mber from 1" to 11-5/8" (25 mm to 297 mm).
4-50 FACSIMILE Contents Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
4-51 FACSIMILE Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction . (2) Touch the [OK] key.
4-52 FACSIMILE Contents CHANGING THE EXPOSURE The exposure can be cha nged to match the da rkness of the original. Refer the following ta bles to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the expo su re for light and dark pa rts of the original.
4-53 FACSIMILE Contents CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of th e original, such as text or phot o, the size of the text, a nd the darkness of the image. Refer the following ta bles to select appropriate settings.
4-54 FACSIMILE Contents This section explains the basic proced ures for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in th e base screen.
4-55 FACSIMILE Contents RECEIVING A FAX When a fax is transmitted to the machin e, the machine automatically receives and pr ints the fax. 1 The machine rings and fax reception begins automatically.
4-56 FACSIMILE Contents RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Spe aker] key in the base screen and then touch th e [Fax Manual Reception] key that app ears.
4-57 FACSIMILE Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" can be enabled in the system sett ings (administrator) to have faxes received to memory without being print ed.
4-58 FACSIMILE Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Ch eck Setting" is enabled* in the system sett ings (administrator), you can check a received image in the touch pa nel before printing it out. When this function is enabled, follow the steps below t o print a received image.
4-59 FACSIMILE Contents IMAGE CHECK SCREEN This section explains th e image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
4-60 FACSIMILE Contents FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of pape r or out of toner, received faxes can be forwarded to ano ther previously pr ogrammed f ax machine.
4-61 FACSIMILE Contents FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes a utomatically forward ed to an e-mail add ress, file server address, desktop addre ss, or network fold er address. This fun ction can be used to forward received fax es to a specified a ddress without printin g them.
4-62 FACSIMILE Contents 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed sender addresses.
4-63 FACSIMILE Contents 3 Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name".
4-64 FACSIMILE Contents This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Mode s] key is touched in the base scr een, the special modes menu scr een appears. The special modes menu consists of two screens.
4-65 FACSIMILE Contents (12) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) (pag e 4-87) (13) [Polling] key ☞ CALLING A FAX MACHINE AND INITIATING RECEPT.
4-66 FACSIMILE Contents STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored togethe r. When transmission settings ar e stored in a program, the settings can be ret rieved and used for a fax job by means of a simple opera tion.
4-67 FACSIMILE Contents 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program. When the original is a different size than the size setting, set th e original size.
4-68 FACSIMILE Contents ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on im ages produced when scanning thick original s o r books. (This function does not detect shadows and will eliminate everything appeari n g in the erase area - including shadows, text and im ages.
4-69 FACSIMILE Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 2 erase mo des. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
4-70 FACSIMILE Contents SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmissio n take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broad cast transmissions and other transmissions at night o r other times when phon e rates are low.
4-71 FACSIMILE Contents 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format.
4-72 FACSIMILE Contents SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and reve rse sides of a card a s a single page, witho ut the nee d to send e ach side separately. When using card shot, the original must be scanned on the docu ment glass.
4-73 FACSIMILE Contents 4 Specify the original size. (1) Enter the original size. • Touch the [X] key and enter the horizontal dimensio n (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys.
4-74 FACSIMILE Contents 7 Touch the [R ead-End] key. If you will continue scanning additional cards, you ca n touch the [Configure] key to change the expo sure, resolution, scan size, and send size. • The ratio cannot be specified and "Rotat ion Sendin g Setting" cannot be selected.
4-75 FACSIMILE Contents SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an original cons isting of n umerous pag es into sets, scan eac h set using the automa tic document feeder , and transmit t he pages in a single transm ission.
4-76 FACSIMILE Contents 4 Press the [BLACK & WHITE START ] key to scan the first set. To cancel scanning... Press the [STOP] key ( ). 5 Insert the next set of originals an d press the [ BLACK & WHITE START] key. Repeat this step until all original s have been scanned.
4-77 FACSIMILE Contents FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray.
4-78 FACSIMILE Contents 4 Press the [BLACK & WHITE START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished. To cancel scanning... Press the [STOP] key ( ). When this function is selected, automa tic 2-sided scanning is not possible.
4-79 FACSIMILE Contents SENDING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmit ted at once. To use this function, the business card feeder must be at tached to the automat ic document feeder and "Bus iness Card Scan Option" must be enabled in the system settin gs (administrator).
4-80 FACSIMILE Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is a utomatically printed out to alert you when a tr ansmission fails or when a broad cast transmission is performed.
4-81 FACSIMILE Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages i n the document feeder tray, all pages a re scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum en t glass, scan each page one page at a time.
4-82 FACSIMILE Contents ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, send er name, sender fax numbe r, number of pages) is automa tically added to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and time of transmission.
4-83 FACSIMILE Contents TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information printed on a transmitted fax fro m a list of stored senders. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Own Name Select] key.
4-84 FACSIMILE Contents CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception".
4-85 FACSIMILE Contents 3 Press the [BLACK & WHITE START] key. Your machine will call the other ma chine and initiate reception of the fax. • Polling reception can be used in combination with the timer func tion to poll at any specifi ed time, such as at nigh t or when you are not present (Only one timer polling re ception can be set.
4-86 FACSIMILE Contents INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in t he machine when using the polling reception function.
4-87 FACSIMILE Contents SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box.
4-88 FACSIMILE Contents SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass.
4-89 FACSIMILE Contents 6 Select image settings and special modes. • A program, timer setting, tr ansaction report, polling and docum ent filing cannot b e selected. • To return to the screen o f step 4, touch the [Memory Box List] key. 7 Press the [BLACK & WHITE START] key.
4-90 FACSIMILE Contents CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
4-91 FACSIMILE Contents DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
4-92 FACSIMILE Contents This section explains how to perf orm F-code communication opera tions. F-code communication is possible with machines of other manuf acturers that also support F-code communication.
4-93 FACSIMILE Contents CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code co mmunication function ca n be used, special memory boxe s must be created using "F-Code Memory Box" in the system settings.
4-94 FACSIMILE Contents CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machin e), the sender can direct the tr ansmission specifically to the user of the box.
4-95 FACSIMILE Contents F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fax by ad ding an F-code to the fax numb er. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass.
4-96 FACSIMILE Contents CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the fax is r eceived to the memory b ox specified by the F- code. To check received faxes, enter the print passcode .
4-97 FACSIMILE Contents 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen.
4-98 FACSIMILE Contents POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anot her machin e and initiat e reception of a fax sto red in an F -code memo ry box (polling memory) in the othe r machine.
4-99 FACSIMILE Contents 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see " BASE SCREEN OF FAX MODE " (page 4-8). (2) Touch the one-touch key of the desi red destination.
4-100 FACSIMILE Contents POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from an other machine, this function sends a fax stored in an F-code memory box (polling me mory) in your machine to th at machine.
4-101 FACSIMILE Contents 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted.
4-102 FACSIMILE Contents 7 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages i n the document feeder tray, all pages a re scanned. • If you are scanning the original on the docum en t glass, scan each page one page at a time.
4-103 FACSIMILE Contents CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes.
4-104 FACSIMILE Contents DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is b eing transmitted.
4-105 FACSIMILE Contents RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-code r elay broadcast memo ry box in another mach ine and have that machine relay the fax to multiple end receiving machines.
4-106 FACSIMILE Contents 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document gl ass. When the original is a different size than the size setting, set th e original size. ☞ SPECIFYING THE SCAN SIZE AND SEND SIZE (page 4-45) 2 Enter the destination fax number.
4-107 FACSIMILE Contents RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request tran smission, the fax is received to an F-co de relay broadcast memory box in your machine. Your machine then relays the fax to each of t he end receiving machines progra mmed in the memor y box.
4-108 FACSIMILE Contents This section explains how t o use an extension phone to ma ke voice calls and receive a fax after talking with the othe r party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to the machin e.
4-109 FACSIMILE Contents RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you nee d to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (r otary) line, set the extension phone to issue tone signals.
4-110 FACSIMILE Contents This section explains how to check the stat us of reserved transmission jo bs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed. The job status screen shows the status of job s by mode.
4-111 FACSIMILE Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two scr eens: the job queue scree n, which shows reserved jobs and the job cu rrently in progress, and th e completed jobs screen. To swit ch between the two screens, touch th e job status screen selector key ((2) below).
4-112 FACSIMILE Contents Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. (1) Indicates the nu mber (position) of the jo b in the job queue. When the job currently being tr ansmitted is finished, e ach job moves up one position in the job queue.
4-113 FACSIMILE Contents • Completed job Message Status "Send OK" Transmission co mpleted. "In Memory" Reception completed but th e fax has not been printed. "Received" A received fax has been printed or deleted in the check image screen.
4-114 FACSIMILE Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the co mpleted jobs screen and "Se nd OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and fo r warding jobs are handled in th e job status screen as explained below.
4-115 FACSIMILE Contents CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed content s of a broadcast transmission or serial po lling job can be disp layed. Select (touch) the key of the jo b that you wish to check and touch the [Detail] k e y.
4-116 FACSIMILE Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other detailed infor mation on completed b roadcast t ransmission jo bs, rece ived fax forw ardi ng jobs, serial polling jobs, and jobs that used document filing.
4-117 FACSIMILE Contents CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progress or a reserve d fax job. 1 Press the [JOB STATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax job to be cancel ed.
4-118 FACSIMILE Contents GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the jobs are norma lly transmitted in th e order they were reserved. If you need to give prior ity to a job and send it ahead of t he other jobs, follow the steps bel ow.
4-119 FACSIMILE Contents CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date, n ame of other party, time r equired, result, etc.). The Image Sending Activity R eport contains useful information such as the types of errors that occurred.
4-120 FACSIMILE Contents INFORMATION APPEARING IN THE RESULT COLUMN Error types and o ther information are prin ted in the result column of transaction and activity repor ts. When a transaction report or activity r eport is printed, check the result of the transaction in the result column and take action as needed.
5-1 This chapter pr ovides deta iled explan ations of the pr oce dures for using the scanner funct ion and the Internet fax function. BEFORE USING TH E MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION . . . . . . . . . . . . . 5-3 PREPARATIONS FOR USE AS A NETWORK SCANNER .
5-2 SCANNER/INTERNET FAX SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . 5-65 STORING SCAN OPERATIONS (Pr ograms) . . . . 5-67 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . .
5-3 SCANNER/INTERNET FAX Contents This section prov ides informatio n that you should know before using the machine as a networ k scanner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an orig inal, create an image file, and send the file over a network to a comput er, FTP server, or other desti nation.
5-4 SCANNER/INTERNET FAX Contents ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-32) USB Memory Scan The scanned file is sent to an d stored in a USB memory device connect ed to the machine. To use the Internet fax function, the Internet fax expansion kit must be installed.
5-5 SCANNER/INTERNET FAX Contents PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indicato r on the right side of the operat ion panel is lit.
5-6 SCANNER/INTERNET FAX Contents SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and In ternet fax mode, the basic networ k scanner se ttings, server settings such as SMTP and D NS server settings, and sender addresses must be configured in the Web pages.
5-7 SCANNER/INTERNET FAX Contents STORING A DESTINATION FOR SCAN TO DESKTOP To store you r computer in the mach ine as a destination for Scan to Desktop, Netw ork Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine.
5-8 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine suppor ts Direct SMTP, which lets you directly send In ternet faxes within your co mpany without using a mail server.
5-9 SCANNER/INTERNET FAX Contents BASE SCREEN Scan mode, USB memory mode , Internet fax mode, and PC scan mode are used by selecting operations a nd settings in the base screens of those mode s. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and t hen touch the tab of the mode t hat you wish to use.
5-10 SCANNER/INTERNET FAX Contents (7) Customized keys The keys that appear here can be changed to show the settings or functions that you prefer. ☞ Customizing displayed keys (page 5-11) (8) key Touch this key to specify a destination using a search number * .
5-11 SCANNER/INTERNET FAX Contents Customizing displayed keys Special mode keys and other keys can be displayed in the ba se screen . Set these keys to functions t hat you frequent ly use to access the functions wit h a single touch. The customiz ed ke ys are configured using "Customize Key Setting" in the Web pages.
5-12 SCANNER/INTERNET FAX Contents ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector ke y Touch this key to change th e number of destinations (one-touch keys) displayed in the address boo k screen.
5-13 SCANNER/INTERNET FAX Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmission mod e in the address book screen , or change the disp layed index tabs from the alph abetical tabs to the custom tabs .
5-14 SCANNER/INTERNET FAX Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations ar e displayed separately usin g alphabetical search char acters and index numbers. To display a sto red destination, touch the a ppropriate index tab.
5-15 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This section explains the basic pr ocedure for scanning an d transmission. Select sett ings in the order shown below to ensure smooth transmission. For the detailed pro cedures for selecting th e settings, see the explanation of each setting in this cha pter.
5-16 SCANNER/INTERNET FAX Contents Special mode settings Special modes can be selected. ☞ SPECIAL MODES (page 5-65) Start scanning and transmission Start scanning and transmission.
5-17 SCANNER/INTERNET FAX Contents This section explains h ow to specify destination addresses, including sele cting an ad dress from the address book and retrieving an addr ess by enterin g a search number . RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one-t ouch keys.
5-18 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desi red destination.
5-19 SCANNER/INTERNET FAX Contents CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinatio ns have been selected, you can display and check the destination s. You can also delete a destination fr om the list (cancel selection of the dest ination).
5-20 SCANNER/INTERNET FAX Contents USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be ret rieved using the key. This can be done in the b ase screen of any of the modes or in the address book scre en. 1 Touch the key.
5-21 SCANNER/INTERNET FAX Contents ENTERING AN ADDRESS MANUALLY Scan to E-mail, Intern et fax and data entry mode addresses can be manually entered. 1 Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry] key.
5-22 SCANNER/INTERNET FAX Contents RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When a LDAP server is c onfigured in the Web pages, you c a n look up an address in a global address boo k and retrieve the addre ss for Scan to E-mail or Inte rnet fa x transmission (excluding Di rect SMTP addresses).
5-23 SCANNER/INTERNET FAX Contents Storing a destination from a globa l address book in the machine's address book A destination ad dress obtained from a glob al address book can be sto red as a destination (one-t ouch key) in the address book of the ma chine.
5-24 SCANNER/INTERNET FAX Contents USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Sc a n to E-mail, Internet fa x (including Direct SMTP addre sses) and/or fax are stored . One of th ese can b e selected to resend t o that dest ination.
5-25 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN SCAN MODE This section explains the basic proce dure for tran smission in sc an mode ( Scan to E-m ail, Scan to FTP, Scan to Desktop, and Scan to Network Fo lder).
5-26 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see " BASE SCREEN " (page 5-9). (2) Touch the one-touch key of the desi red destination. The icon on the key indicate s the type of destination stored in the ke y.
5-27 SCANNER/INTERNET FAX Contents 4 Check the original scan size and placement orientation. To make sure that the original is scanned in the correct orientation (the orientat ion in which the top edge of the origi nal appears at the top of the display), check the size and orientation of the orig inal placed in step 1.
5-28 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document fee der and remove the original. • If no action is taken for one mi nute after the confirma tion screen appears, scanning automatically ends and the transmission is reserved.
5-29 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body te xt can be ch anged when per forming a scan transmission. Preset items ca n be selected or te xt can be directly enter ed.
5-30 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network Folder destination, go to step 9.
5-31 SCANNER/INTERNET FAX Contents 7 To change the body text, touch the [Body Text] key. 8 Enter the body text and touch the [OK] key. • To sele ct a pre-set text prev iously stored in the Web page, touch the [Pre-Set Select] key. • To directly enter the body text, touch the [Edit] key.
5-32 SCANNER/INTERNET FAX Contents SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to send a scanned image to a commercially availab le USB memory de vice that has been connected to the machine. This stor es the file in the USB device. • Use a FAT32 USB memory with a ca pacity of no more than 32 GB.
5-33 SCANNER/INTERNET FAX Contents 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab d oes not appear, touch the tab to move the screen. (2) Touch the [Original] key. • When scanning to USB memory, there is no nee d to specify the destination.
5-34 SCANNER/INTERNET FAX Contents 5 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the docu ment glass, the [Read-End] ke y appears in the touch panel. If the origi nal is only one page, go to step 7.
5-35 SCANNER/INTERNET FAX Contents 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el.
5-36 SCANNER/INTERNET FAX Contents ENTERING A FILE NAME The file name can be dire ctly entered when pe rforming a scan transmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, t he settings in the We b page are used.
5-37 SCANNER/INTERNET FAX Contents SENDING A FAX IN INTERNET FAX MODE The basic procedur e for sending a fax in Internet fa x mode is explained below. This procedure can also be used to perform direct tr ansmission by Direct SMTP.
5-38 SCANNER/INTERNET FAX Contents 3 Switch to Internet fax mode and display the image settings screen. (1) Touch the [Internet Fax] tab. (2) Touch the [Original] key. The current settings for [Original], [Exposure], [Resolution], an d [File Format] are indicated at the righ t of each key.
5-39 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document fee der and remove the original. • If no action is taken for one mi nute after the confirma tion screen appears, scanning automatically ends and the transmission is reserved.
5-40 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text ca n be changed when perform ing an Internet fax transmissio n. Preset items can be selected or te xt can be directly enter ed. • If the subject and file name are not chan ged, the settings in th e Web page are used.
5-41 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. The file name is entered in th e same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. • To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key.
5-42 SCANNER/INTERNET FAX Contents 7 Touch the [OK] key. When storing pre-se t text for the su bject and file name in the Web pages, up to 80 ch aracters can be entered.
5-43 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scan ned image can be se nt to multiple scan m odes, Internet f ax mode, and fax mode destinations in a single operation. Up to 500 dest inations can be selected in one broadcast ope ration.
5-44 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. For the [Address Book] key, see " BASE SCREEN " (page 5-9). (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key.
5-45 SCANNER/INTERNET FAX Contents 5 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages i n the document feeder tray, all pages a re scanned. A beep will sound to indicate that scanning is finished.
5-46 SCANNER/INTERNET FAX Contents BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes bot h scan mode and In ter net Fax mode dest inations, the In ternet Fax mode settings (orig inal orientation and other var ious settings) are given priorit y.
5-47 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key.
5-48 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the ma chine as an Internet fax (PC-I-Fax function). Internet faxes a re sent using the PC-I-Fax function in t he same way as documents are pr inted.
5-49 SCANNER/INTERNET FAX Contents IMAGE SETTINGS Settings for scanning th e original are selected in the base screen of each mode. The current state of each setting appears to t he right of the key use d to select the setting.
5-50 SCANNER/INTERNET FAX Contents AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to au tomatically scan both sides of an orig inal. 1 Select the mode and display the image settings screen.
5-51 SCANNER/INTERNET FAX Contents SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE When the original is placed, t he original size and the send size set in the system settings appear in the b ase screen as the original size and send size.
5-52 SCANNER/INTERNET FAX Contents Specifying the original scan size (by paper size) If the size of the placed or iginal is different from the displayed or iginal size or you wish to change the origina l size, you must touch the [Original] key an d directly specify the original size.
5-53 SCANNER/INTERNET FAX Contents Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a card, fo llow these steps to specify the original size. 1 Select the mode and display the image settings screen.
5-54 SCANNER/INTERNET FAX Contents 4 Enter the scan size (original size). (1) Enter the X (horizontal) dimension of the original. With the [X] key highlighted, enter the X (horizontal) dimension of the original with the keys. When the document glass is used, enter a nu mber from 1" to 11-5/8" (25 mm to 297 mm).
5-55 SCANNER/INTERNET FAX Contents Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced.
5-56 SCANNER/INTERNET FAX Contents 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending an image with a changed ratio, a su itable image ma y not be transmitted.
5-57 SCANNER/INTERNET FAX Contents CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and orig inal image type can be set approp riately for the origina l to enable optimum scanning. Refer to the following tables to select appropriate settings.
5-58 SCANNER/INTERNET FAX Contents 3 Scan mode, USB memory mode, Data entry mode Internet fax mode Select the exposure and original image type. (1) Select the original image type . Touch the original image type key that matches the original image type.
5-59 SCANNER/INTERNET FAX Contents CHANGING THE RESOLUTION The resolution se tting can be selected. 1 Select the mode and display the image settings screen.
5-60 SCANNER/INTERNET FAX Contents How to select the resolution For normal text or iginals, 200X200dpi (200X100d pi in Internet fax mode) pr oduces an image that is sufficiently legible . For photos and illustrations, a high re solution setting (600X60 0dpi, etc.
5-61 SCANNER/INTERNET FAX Contents 3 Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. ● Scanning in color/grayscale (1) Touch the indicated key to select [Color/Gray] mode. When [Color/Gray] is h ighlighted, [Color/Gray] mode is selected.
5-62 SCANNER/INTERNET FAX Contents 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys.
5-63 SCANNER/INTERNET FAX Contents Changing the format (Internet fax mode) The file format for sending an Interne t fax is normally set to [TIF F-F]. If the destina tion Internet fax ma chine does not support full mode (it only supports sim ple mode), fo llow the step s below to se lect [TIFF-S].
5-64 SCANNER/INTERNET FAX Contents CHANGING THE COLOR MODE This procedure is used t o change the color mode used to scan the original when the [COLOR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode.
5-65 SCANNER/INTERNET FAX Contents This section explains special modes t hat can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is touched in the ba se scre en, the special mode s menu screen appears.
5-66 SCANNER/INTERNET FAX Contents Internet fax mode The keys explained be low can only be used in Internet fax mo de. The other keys ar e the same as those explained in " Scan mode, USB memory mode, Data entry mode " (pa ge 5-65).
5-67 SCANNER/INTERNET FAX Contents STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, and fu nctions can be stored in a program. When you wish to use those settin gs to send an image, they can be ret rieved with ease.
5-68 SCANNER/INTERNET FAX Contents 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-65) 3 Retrieve the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 4 Select additional settings.
5-69 SCANNER/INTERNET FAX Contents ERASING PERIPHERAL SHAD OWS ON THE IMAGE (Erase) The erase function is used to erase shadows on im ages produced when scanning thick original s o r books. (This function does not detect shadows and will eliminate everything appeari n g in the erase area - including shadows, text and im ages.
5-70 SCANNER/INTERNET FAX Contents 4 Select the erase settings. (1) Touch the desired erase mode. Select one of the 2 erase mo des. Touch the [Side Erase] key to open the following screen. Touch the checkbox of the edge that you wish to erase and make sure that a checkmark ( ) appears.
5-71 SCANNER/INTERNET FAX Contents SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time.
5-72 SCANNER/INTERNET FAX Contents 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format.
5-73 SCANNER/INTERNET FAX Contents SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and reve rse sides of a card a s a single page, witho ut the nee d to send e ach side separately. • When using card shot, the original must be placed on the document glass.
5-74 SCANNER/INTERNET FAX Contents 4 Specify the original size. (1) Enter the original size. • Touch the [X] key and enter the horizontal dimensio n (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys.
5-75 SCANNER/INTERNET FAX Contents 7 Touch the [R ead-End] key. If you will continue scanning additional cards, you ca n touch the [Configure] key to change the expo sure, resolution, scan size, and send size. The ratio cannot be sp ecified and "Rotat ion Sending Setting" cann ot be selected.
5-76 SCANNER/INTERNET FAX Contents SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an original cons isting of n umerous pag es into sets, scan eac h set using the automa tic document feede r, and transmit the pages in a sing le transmis sion.
5-77 SCANNER/INTERNET FAX Contents 4 Select job build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the [OK] key. 5 Press the [COLOR START] key or the [B LACK & WHITE ST ART] key to scan the first set of originals. If the destination is an Intern et fax destination, press the [BLACK & WHITE START] key.
5-78 SCANNER/INTERNET FAX Contents SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This functio n helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performin g the procedure below.
5-79 SCANNER/INTERNET FAX Contents 4 Select slow scan mode. (1) Touch the [Slow Scan Mode] key so tha t it is highlighted. (2) Touch the [OK] key. 5 Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. A b eep will sound to indicate that scan ning is finished.
5-80 SCANNER/INTERNET FAX Contents SCANNING BUSINESS CARDS (Business Card Scan) Multiple business cards can be scanned and transmit ted at once. To use this function, the business card feeder must be at tached to the automat ic document feeder and "Bus iness Card Scan Option" must be enabled in the system settin gs (administrator).
5-81 SCANNER/INTERNET FAX Contents WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground area s. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory devic e to the machine before pe rforming the procedure below.
5-82 SCANNER/INTERNET FAX Contents 4 Select the suppress background setting. (1) Adjust the background suppression level. Touch the [+] key to supp ress only faint background. Touch the [-] key to suppress faint to dark backgr ound. (2) Touch the [OK] key.
5-83 SCANNER/INTERNET FAX Contents CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically printe d out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed.
5-84 SCANNER/INTERNET FAX Contents 5 Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages i n the document feeder tray, all pages a re scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the docum en t glass, scan each page one page at a time.
5-85 SCANNER/INTERNET FAX Contents This section explains how to check the st atus of re served t ransmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation pan el is pressed.
5-86 SCANNER/INTERNET FAX Contents JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job queue scree n that shows reserved jobs and t he job currently in progress, and th e completed jobs screen. To swit ch between the two screens, touch th e job status screen selector key ((2) below).
5-87 SCANNER/INTERNET FAX Contents Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Interne t fax transm ission/recep tion informa tion.
5-88 SCANNER/INTERNET FAX Contents • Completed job Display Status "Send OK" Transmission wa s completed. "In Memory" An Internet fax has been received but has not yet been pri nted. "Received" A received Internet fax has been printed or deleted in the check image screen.
5-89 SCANNER/INTERNET FAX Contents OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the co mpleted jobs screen and "Se nd OK" appears in the status column.
5-90 SCANNER/INTERNET FAX Contents CHECKING COMPLETED JOBS You can check a list o f the destinations, the destinations fo r which transmission failed, and other detailed infor mation on completed jobs that used docume nt filing function, broadcast transmission j obs, and received Inte rnet fax forwarding jobs.
5-91 SCANNER/INTERNET FAX Contents STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being transmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop.
5-92 SCANNER/INTERNET FAX Contents GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the jobs are normally transmitted in th e order they were reserved. If you need to give priorit y to a job and send it ahead of t he other jobs, follow the steps belo w.
5-93 SCANNER/INTERNET FAX Contents CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machin e print a log of recent image sending activity (date, n ame of other party, time r equired, result, etc.
5-94 SCANNER/INTERNET FAX Contents This section explains the basic pr ocedures for receiving I nternet faxes. RECEIVING AN INTERNET FAX The Internet fa x function periodica lly* connects to the mail server (POP3 server) and checks whethe r or not Internet faxes have been rece ived.
5-95 SCANNER/INTERNET FAX Contents MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat lon g and you wish to check immediately, you ca n manually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve received faxes.
5-96 SCANNER/INTERNET FAX Contents PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" in the system settings (administr ator) can be enabled to have faxes re ceived to memory without being pr inted.
5-97 SCANNER/INTERNET FAX Contents CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Ch eck Setting" is enabled* in the system sett ings (administrator), you can check a received image in the touch pa nel before printing it out. When this function is enabled, follow the steps below t o print a received image.
5-98 SCANNER/INTERNET FAX Contents IMAGE CHECK SCREEN This section explains th e image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image An image of the selected received image appears. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
5-99 SCANNER/INTERNET FAX Contents FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address.
5-100 SCANNER/INTERNET FAX Contents 2 Storing sender addresses. If you wish to have only fa xes from specified addresses forwarded, store the desir ed sender addresses. Sende r addresses stored here can be selected from a list whe n you store a forwarding table.
5-101 SCANNER/INTERNET FAX Contents 3 Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button.
5-102 SCANNER/INTERNET FAX Contents BASIC SCANNING PROCEDURE You can install the sca nner driver on your compute r from the CD-ROM that accompanies the mach ine, and use a TWAIN* compliant applica tion to scan an image using your computer.
5-103 SCANNER/INTERNET FAX Contents [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN V]. (2) Click the [Select] button.
5-104 SCANNER/INTERNET FAX Contents 6 Preview the image. (1) Select the location where the original is placed. "Scanning Position " menu: • If the original is a on e-sided original an d is placed in the document feeder tray, select [SPF(Simple x)].
5-105 SCANNER/INTERNET FAX Contents 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image ro tates 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again.
5-106 SCANNER/INTERNET FAX Contents [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.1 6 0.102.10 6 Yes No PC scan in progress.
5-107 SCANNER/INTERNET FAX Contents This section explains m etadata delive ry, which c an be used when the application in tegration m odule kit is in stalled.
5-108 SCANNER/INTERNET FAX Contents PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadat a are configured in the Web pages. (Administra tor rights are required.) To configure me tadata settings, click [Application Settings] and then [Metadata Set tings] in the Web page me nu.
5-109 SCANNER/INTERNET FAX Contents TRANSMITTING METADATA Follow the steps below t o select a metadata set, en ter each item, and pe rform metadata transmissio n. 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab.
5-110 SCANNER/INTERNET FAX Contents 4 Enter the selected metadata item. (1) Touch the key of the value that you wis h to enter. • When the entry valu es of t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can touch the [Direct Entry] key to manually enter the value.
5-111 SCANNER/INTERNET FAX Contents METADATA FIELDS The following three type s of metadata are included in the XML file that is transmitte d. • Data automatically generated by the machine: This data is always included in the XML file and is automatically st ored on your computer.
6-1 This chapter provides de tailed explanations of the pr ocedures for us ing the document filing function. The document f iling function allo ws you to sav e the docu ment data of a copy o r fax job, or the data of a print job, as a file on the ma chine's hard drive.
6-2 DOCUMENT FILING Contents This section provides informat ion that you should know before using the document filing func tion, including an overview of document filing, the fe atures and functions of document filing, and points to keep in mind when using document filing.
6-3 DOCUMENT FILING Contents USES OF DOCUMENT FILING Quickly using a file Example: You prepared hando uts consisting of numerous pag es for a meeting, however, anoth er handout is needed for a new ly added pa rticipant.
6-4 DOCUMENT FILING Contents BEFORE USING DOCUMENT FILING This section provides information that you should know before using the do cument filing function. Folders Three types of folders are used to store files by document filing. Quick File Folder Documents scanned using the [Quick File] key are stored in this folder.
6-5 DOCUMENT FILING Contents Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files t hat can be st ored in custom folders.
6-6 DOCUMENT FILING Contents Automatic deletion of files You can have d ocument filing data in specified folders au tomati cally deleted at regu lar intervals by specifying the folders and the time. Peri odic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the har d drive.
6-7 DOCUMENT FILING Contents Files When a file is saved using "File", th e following information can be appended. Saving a file w ith this in formation allows you to dist inguish it from other files. User name: Use this to specify the owner of the file.
6-8 DOCUMENT FILING Contents USING DOCUMENT FILING IN EACH MODE In copy or image send mo de, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmit ting the data.
6-9 DOCUMENT FILING Contents Scan to HDD mode The scanned original is saved as an imag e file. Neither pr inting nor transmission are p erformed when Scan t o HDD is used.
6-10 DOCUMENT FILING Contents BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode.
6-11 DOCUMENT FILING Contents This section explains how to sa ve an original as an image file using the Quick File, File , and Scan to HDD functions of document filing mode.
6-12 DOCUMENT FILING Contents 3 Touch the [OK] key. You will return to the base screen of copy mode an d the [Quick File] key will be highlighted. To cancel Quick File.. . Touch the [Quick File] key in the scr e en of step 2 so that it is not hi ghligh ted after you touch the [O K] key.
6-13 DOCUMENT FILING Contents SAVING A FILE WITH "File" When copying, printing or tr ansmitting a document in copy mode , print mode, or image send mod e (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
6-14 DOCUMENT FILING Contents 4 Select copy settings and then press th e [ COLOR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive.
6-15 DOCUMENT FILING Contents FILE INFORMATION This section explains the se ttings that are configur ed in step 3 of " SAVING A FILE WITH "File" " (page 6-13). Specifying a user name, f ile name, folder, and confidential sett ing makes it easier to manage and se arch for a file.
6-16 DOCUMENT FILING Contents Assigning a file name A file name can be assigned to the file. Specifying the folder Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered.
6-17 DOCUMENT FILING Contents Storing a file as a confidential file A password can be set for the file to prevent others fr om vi ewing it. Set a password (5 to 8 digits) with the numeric keys. 1 Enable the confidential property. (1) Select the [Confidential] checkbox so tha t a checkmark appears.
6-18 DOCUMENT FILING Contents SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned d ocument in the Main folder or a custom folde r. Neither printing nor transmission are perfor med. "Scan to HDD" SCREEN The following screen appears w hen the [Scan to HDD] tab is touched in document filing m ode.
6-19 DOCUMENT FILING Contents [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings fo r 2-sided originals.
6-20 DOCUMENT FILING Contents [Color Mode] key Touch the [Color Mod e] key to open the color mode setting scr een for Scan to HDD. The following settin gs can be selected for the scanning color when the [COLOR START] key or the [BLACK & WHITE START] key is pre ssed.
6-21 DOCUMENT FILING Contents Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following sc r een appears. For more info rmation on each setting, see " SPECIAL MODES " (page 5-65) in "5. SCANNER / INTERNET FAX".
6-22 DOCUMENT FILING Contents PERFORMING "Scan to HDD" 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Placing the original on the document glass 2 Switch to document filing mode and select Scan to HDD settings.
6-23 DOCUMENT FILING Contents When Scan to HDD is performed without appending file information , the following user name and file name are automatically assigned to the file.
6-24 DOCUMENT FILING Contents This section explains how to retr ieve a file stored by document filing and pr int or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic pr ocedure for retrieving and using a stored file. The screens and pro cedures differ depending on wh ether or not user aut hentication is enab led.
6-25 DOCUMENT FILING Contents Select the file that you wish to retrieve. • Select the folder in the folder selection screen. When the folder is selected, th e files in the folder wil l appear. Select the file th at you wish to retr ieve. • Thumbnail images of the stored files can be displayed for file selection.
6-26 DOCUMENT FILING Contents FOLDER AND FILE SELECTION SCREENS To use a file stored by doc ument filing, the fold er and file must be selected. The fold er selection screen and file selection screen are explained be low.
6-27 DOCUMENT FILING Contents FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder , and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumb nail screen" format.
6-28 DOCUMENT FILING Contents (6) [Multi-File Print] key Touch this to select multiple files in a folder for printing . ☞ MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnai ls can be changed in "Sort Order".
6-29 DOCUMENT FILING Contents SELECTING A FILE This section explains how to select a file to be used. 1 Select the folder that contains the file you wish to use. (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab appears, touch the [File Retrieve] tab.
6-30 DOCUMENT FILING Contents JOB SETTINGS SCREEN When a file key is touched, the fo llowing screen appears. Touch the key of the op eration that you wish to per form and select settings. (1) File display This shows information on the currently selected file (j ob icon, file name, user name, store size, and color mode).
6-31 DOCUMENT FILING Contents PRINTING A STORED FILE A file stored using document filing ca n be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using t hose settings.
6-32 DOCUMENT FILING Contents PRINT SETTINGS SCREEN (1) [Paper Select] key Use this key to set the paper size. (2) [Output] key Use this key to select Sort, Group or Staple Sort, and to select the output tray. (3) [2-Sided] key Use this key to select the or ientation of the image on th e reverse side of the paper for 2-sided printing.
6-33 DOCUMENT FILING Contents MULTI-FILE PRINTING Multiple files in a folder c an be selected for printing . 1 Touch the [Multi -File Print] key. To select files of a particular job type, touch the [Switch Display] key, select the job type fro m the screen that appears, and touch the [OK] key.
6-34 DOCUMENT FILING Contents 4 Printing a selected file. The number of selected files appear s in the number of selected files display. If you wish to use the nu mber of copies tha t was stored with the file, go to step (3). (1) Touch the [Apply the Number from Stored Setting of Each Job] checkbox so that it is not selected ( ).
6-35 DOCUMENT FILING Contents Batch printing All files in a folder that have the same user na me and password can be printed at once. When the [Multi-File Print] key is touched, it changes int o the [Batch Print] key. 1 Touch the [Batch Print] key. 2 Touch the [User Name] key.
6-36 DOCUMENT FILING Contents 4 If a password has been established, touch the [Password] key. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. Only files that have the same password wil l be selected. If you do not wish to enter a password, go to the ne xt step.
6-37 DOCUMENT FILING Contents SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. T he settings used when the file was stored are also stored, and thus the file can be transmitted using those settings.
6-38 DOCUMENT FILING Contents SEND SETTINGS SCREEN The keys that appear in t he send settings are explained below. For mo re information on each of the set tings, see " BASE SCREEN OF FAX MODE " (page 4-7) in "4. FACSIMILE" and " BASE SCREEN " (page 5- 9) in "5.
6-39 DOCUMENT FILING Contents PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing functi on. This prevents a f ile from being moved, or automatically or ma nually deleted. Three properti es are available for saved f iles: [Sharing], [Protect ], and [Confidential].
6-40 DOCUMENT FILING Contents Restrictions on chan ging the p roperty • A file that is set to "Sharing" can be changed to "Pro tect" or "Confidentia l". However, a "Sharing" file that is saved in the Quick File folder can only be chang ed to "Protect".
6-41 DOCUMENT FILING Contents MOVING A STORED FILE Use this procedure to chan ge the location of a file (mo ve a file to a different f older). After selecting th e desired f ile, follow the steps below. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Move] key.
6-42 DOCUMENT FILING Contents 4 Touch the [Move] key. A file whose p roperty is "Protect" cann ot be moved. To mo ve a protected file, change its property to "Sharing" or "Confidential". User 2 Move Job Settings / Move Cancel file-01 Name 1 F.
6-43 DOCUMENT FILING Contents DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wis h to delete and touch th e [Delete] key. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Delete] key. 2 Check the file and then touch the [Yes] key.
6-44 DOCUMENT FILING Contents CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the de sired file an d touch the [Image Chec k] key. ☞ SELECTING A FILE (page 6-29) 1 Touch the [Image Check] key.
6-45 DOCUMENT FILING Contents IMAGE CHECK SCREEN This section explains th e image chec k screen. (1) Information display This shows information on the displaye d image. (2) Preview image This shows an image of the selected file. If the image is cut off, use the scroll bars at the right and bottom of the screen to scroll the image.
6-46 DOCUMENT FILING Contents RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File ap pear as keys in the job st atus co mplete scre en. This is convenient when you need to quickly print the saved d ata of a copy job or quickly send a saved fax to another destination.
6-47 DOCUMENT FILING Contents SEARCHING FOR A STORED FILE When there are ma ny stored files, it may take time to fi nd a file. The search fu nction of document filing mo de can be used to find a file quickly. This section explains how t o search for a file or folder on the machine's hard drive .
6-48 DOCUMENT FILING Contents 3 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user nam e. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name.
6-49 DOCUMENT FILING Contents 4 Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the files that match your search criteria will appear. Select the desired file from the list. The job settings screen will appear.
6-50 DOCUMENT FILING Contents Searching within a folder You can specify a folder to restrict the search range to tha t folder. To search within a specified folder , follow the steps below. 1 Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key.
6-51 DOCUMENT FILING Contents 4 Using the user name to search There are four ways to select the user name: (A) Touch the key of the user nam e. The touched user name is highlighted. If you accidentally select the wrong user name, touch the key of the corre ct name.
6-52 DOCUMENT FILING Contents 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that are in the current folder, select the [Search within Current Folder] checkbox . Use this method to search for a file in a con fidential folder.
7-1 This chapter explains the system settings, which are used to configure a variety of par ameters to suit the aims and needs of your workplac e. The current selections that h ave been made for the settings can b e viewed or printed out.
7-2 SYSTEM SETTINGS Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 7-68 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-69 • Default Settings . . . . . . . . . . . . . . . . . . . . . . . . 7 -69 • Interface Sett ings .
7-3 SYSTEM SETTINGS Contents System Settings The system settings ar e used to configure a variety of par am eters to suit the ai ms and needs of your workplace . The system settings are also used to display or print out the current settings and st atus of the machine.
7-4 SYSTEM SETTINGS Contents Common Operation Methods This section explains special operation methods that are common t o all system settings. Be sure to r ead this sec tion, as the information is omitte d in the explanations of some of the individual settings.
7-5 SYSTEM SETTINGS Contents This section describes the system settings that can be configur ed by general users of the machin e. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the operation pane l.
7-6 SYSTEM SETTINGS Contents System Settings (General) List When the system settings ar e accessed with general rights, th e following items appear. Fo r items that can only be accessed with administrator rig hts, see " System Settings (Admin istrator) List " (page 7- 29).
7-7 SYSTEM SETTINGS Contents Paper Tray Settings * When a 500-sheet pa per feed unit is installed. Address Control Fax Data Receive/Forward * When the Internet fax expansion kit is instal led.
7-8 SYSTEM SETTINGS Contents Printer Condition Settings * When a finisher is installed. Item Factory default setting Page ■ Printer Condition Settings 7-21 ● Printer Default Settings 7-21 X Copies.
7-9 SYSTEM SETTINGS Contents Document Filing Control USB-Device Check User Control * When use r authentication is enabled and the logged-in user doe s not have the authority to configure the system settings (administrator) (excluding factory default users).
7-10 SYSTEM SETTINGS Contents Total Count This function shows the pag e count in each mode. Touch the [ Total Count] key. Job Count This displays or prints out the counts of all jobs. Device Count This is used to display or print the coun ts of the peripheral devices insta lled on the machine.
7-11 SYSTEM SETTINGS Contents Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] k ey and select the settings. Clock Adjust Use this to set the date and time in t he machine's built-in clock.
7-12 SYSTEM SETTINGS Contents Keyboard Select The layout of the keyboard th at appears in text entry screens can be change d. The keyboard layo uts that can be selecte d are shown be low. List Print (User) Lists showing the setti ngs and information st ored in the machine can be prin ted.
7-13 SYSTEM SETTINGS Contents Paper Tray Settings Paper tray and paper ty pe settings are explained in this se ction. Touch the [Paper Tray Settings] key to config ure the settings. Tray Settings These settings specif y the paper type, paper size, and f unctions allowed for each paper tray.
7-14 SYSTEM SETTINGS Contents Tray Settings *1 When a 500-sh eet paper feed u nit is installed. *2 Heavy Paper: 28 lbs to 56 lbs (106 g /m 2 to 209 g /m 2 ) heavy pa per *3 The size that is automatically detected is set in " Select Similar Sizes for Auto Detection " in the bypass tray settings screen (see below).
7-15 SYSTEM SETTINGS Contents Paper Type Registration Store a paper t ype when the desired paper type does not appear as a selection or when you wish to creat e a new set of paper proper ties.
7-16 SYSTEM SETTINGS Contents Address Control Address Control is u sed to store, edit, and delete o ne-touch keys, group keys, pro gram keys, and custom indexes. Touch the [Address Cont rol] key to configure the settings. Address Book Destinations can be stored in the addr ess book for easy retrieval.
7-17 SYSTEM SETTINGS Contents Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax addre ss in a one-touch key.
7-18 SYSTEM SETTINGS Contents Custom Index The name of a custom inde x can be changed for greater ea se of use. Delete the previously enter ed name and enter a new name (ma ximum of 6 characters). The factory defa ult names for the cust om indexes are "User 1" t o "User 6".
7-19 SYSTEM SETTINGS Contents Program If you frequen tly use the same settings and/ or functions to t ransmit to the same destinat ion or destinations, the settings and destinatio ns can be stored in a program. This allows th e se ttings and des tinations to be se lected by sim ply selecting the program .
7-20 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section explains se ttings for r eception and forwar ding. Touch the [Fax D ata Receiv e/Forward] key and configure the settings. I-Fax Settings These settings can be configured when the Internet fa x expansion kit is installed.
7-21 SYSTEM SETTINGS Contents Printer Condition Settings The Printer Condit ion Settings are used to config ure basic printer setting s and settings for printi ng from a DOS application. To conf igure the settings, touch t he [Printer Condition Setti ngs] key.
7-22 SYSTEM SETTINGS Contents *1 This setting is used to adjust the lin e width of vect or graphics (bla ck & white print ing only). Exce pt for CAD and other specialized uses, there is normally no need t o change this setting. When "0" is selected, all lines are printed at a width of 1 dot.
7-23 SYSTEM SETTINGS Contents PostScript Setting When an error occurs dur ing PostScript print ing, these settings dete rmine whether or not an error notice is printed and whether or not the Pos tScript data is received in binary forma t.
7-24 SYSTEM SETTINGS Contents Document Filing Control Document Filing Control is us ed to create, edit, and delete custom fo lders for document filin g. Touch the [Document Filing Control] key to configur e the settings . When the [Document Filing Cont rol] key is touched, the fo llowing screen w ill appear.
7-25 SYSTEM SETTINGS Contents USB-Device Check This lets you chec k the connect ion when a US B device is connected to the machine . Touch the [USB-D evice Check] key to check the connectio n. User Control This section explains settings for user control.
7-26 SYSTEM SETTINGS Contents . This section explains the system settings that are configure d by the administrator of the machine. Accessing the System Settings (Administrator) To access the system sett ings (administrator ), th e administrator must log in as expla ined below.
7-27 SYSTEM SETTINGS Contents When User Authentication is Enabled When " User Au thentication Setting " (page 7-45) is enabled, follow the procedure below to log in. When user authentication is by lo gin name and password (and e-mail address) When auto lo gin is enabled, the login screen will not appear.
7-28 SYSTEM SETTINGS Contents Login by user number Touch the [Admin Login] key. Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure . The system settings (administrator) can now be used.
7-29 SYSTEM SETTINGS Contents System Settings (Administrator) List The system settings that appe ar following administrator logi n are shown belo w. The default se tting for each item is also shown. User Control * This cannot be se t on the machine. Set this in "User Control" in th e Web pages.
7-30 SYSTEM SETTINGS Contents Energy save Operation Settings Item Factory default setting Page ■ Energy Save 7-57 ● Toner Save Mode 7-57 X Print Disabled X Copy Disabled ● Auto Power Shut-Off Enabled 7-57 ● Auto Power Shut-Off Timer 45 min. 7-57 ● Preheat Mode Setting 10 min.
7-31 SYSTEM SETTINGS Contents *1 This cannot be set on the machine. Set this in the system settings in the Web pages. *2 When the Intern et fax expansion kit is installed. *3 When the facsimi le expansion kit is installed. *4 When the application integrat ion module is installed.
7-32 SYSTEM SETTINGS Contents Device Control *1 When a 500-sh eet paper feed u nit is installed. *2 When a finisher is instal led. *3 When a color-related problem has occurred.
7-33 SYSTEM SETTINGS Contents Copy Function Settings Item Factory default setting Page ■ Copy Function Setting s 7-64 ● Initial Status Settings 7-64 X Color Mode Full Color X Paper Tray Varies dep.
7-34 SYSTEM SETTINGS Contents Network Settings Printer Settings Item Factory default setting Page ■ Network Settings 7-68 ● IPv4 Settings DHCP 7-68 ● IPv6 Settings Disabled 7-68 ● Enable TCP/I.
7-35 SYSTEM SETTINGS Contents Image Send Settings Item Factory default setting Page ■ Image Send Settin gs 7-72 ● Operation Settings 7-72 X Other Settin gs 7-72 Default Display Settings Scan (.
7-36 SYSTEM SETTINGS Contents X Settings to Disable Registration 7-73 Disable Registering Destinat ion from Operation Panel All d isabled 7-73 Disable Registering Destination on Web Page * 4 A.
7-37 SYSTEM SETTINGS Contents Compression Mode at Broadcasting 7-76 • Black & White MH (G3) • Color/Grayscale Medium Maximum Size of E-mail Attachments (E-mail) Unlimited 7-77 Maxi.
7-38 SYSTEM SETTINGS Contents *1 When the Intern et fax expansion kit is installed. *2 When the facsimi le expansion kit is installed. *3 When the Intern et fax expansion kit or facsimile expansion kit is installed. *4 When network connection is enabled .
7-39 SYSTEM SETTINGS Contents Document Filing Settings Item Factory default setting Page ■ Document Filing Settin gs 7-82 ● Other Settings 7-82 X Default Mode Settings Sharing Mode 7-82 X Sort Met.
7-40 SYSTEM SETTINGS Contents *1 When the Intern et fax expansion kit is installed. *2 When the facsimi le expansion kit is installed. ● Document Output Options 7-84 X Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl.
7-41 SYSTEM SETTINGS Contents List Print (Administrator) *1 When network connection is enabled . *2 When the application integrat ion module is installed.
7-42 SYSTEM SETTINGS Contents Enable/Disable Settings Item Factory default setting Page ■ Enable/Disabl e Settings 7-87 ● Printer Condition Settings 7-87 X Disable Blank Page Print Disable d 7-87 .
7-43 SYSTEM SETTINGS Contents *1 When a 500-sh eet paper feed u nit is installed. *2 When a finisher is instal led. *3 When a color-related problem has occurred. *4 When network connection is enabled . *5 When the Intern et fax expansion kit is installed.
7-44 SYSTEM SETTINGS Contents Product Key * It may not be possible to use some settings, depending on the peripheral devices installed. Data Backup Storing/Calling of System Settings Sharp OSA Settings *1 When the external account module is installed.
7-45 SYSTEM SETTINGS Contents User Control User Control is used to configur e settings for user authe ntication. Touch the [User Con trol] key to configure the settings. User Authentication Setting These settings enable or disable user authentic at ion and specify the authenticatio n method.
7-46 SYSTEM SETTINGS Contents Other Settings Actions when the Limit of Pages for Output Jobs This setting determines wh ether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are availa ble.
7-47 SYSTEM SETTINGS Contents User List This is used to store, edit, and de lete users when user authe ntication is enabled. When the [User List] key is touched, th e following screen appears. • [Add New] key Use this to add a new user. • [Delete All Users ] key Use this to delete all sto red users.
7-48 SYSTEM SETTINGS Contents Settings *1 Does not appear when "User Number" is selected for the authentication method. *2 Only appears when "User Numb er" is se lected for the auth entication method. *3 Not required when network authentication is used, as the password stored in the LDAP server is used.
7-49 SYSTEM SETTINGS Contents Page Limit Group List This is used to store grou ps of Account Limit Set tings. Th e page limits for each user are specified by selecting one of these stor ed groups when the us er is stored. When the [Pag e Limit Gr oup List] ke y is touche d, the follow ing screen appears.
7-50 SYSTEM SETTINGS Contents Authority Group List Use this to st ore group s of user au thority settin gs. The aut hority of each user is specified by se lecting one of these stored groups when t he user is stored. When the [Authorit y Group List] key is touched, th e following screen appears.
7-51 SYSTEM SETTINGS Contents List of settings and factory defa ult settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select the Group Name to be the Registration Model Select one of the pre vious ly stored groups for use as a template for the new group.
7-52 SYSTEM SETTINGS Contents *1 For information on ea ch setting, see the system settings (general/administrator) lists. *2 All allowed except "Change Administrator Password" .
7-53 SYSTEM SETTINGS Contents Favorite Operation Group List This is used to store favorite operat ion groups and home screens. Favorite Operation Group Registration Sets of preferr ed settings can be conf igured and register ed as groups.
7-54 SYSTEM SETTINGS Contents Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favorite operat ion group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name.
7-55 SYSTEM SETTINGS Contents User Count This displays the tot al number of pages printed by each user. When the [User Coun t] key is touched, the fol lowing screen appears. • [Select All Users ] key This selects all users. • [Show] key This shows the counts of the selected user.
7-56 SYSTEM SETTINGS Contents Resetting user counts Select a user in the setting screen and touch the [Reset] key. A c ount reset scre en for that user will appear. The reset screen will vary dep ending on whether a si ngle user or multiple users were selected.
7-57 SYSTEM SETTINGS Contents Energy Save The Energy Save setti ngs help reduce power costs. From an environ mental perspective, t hese settings also help reduce pollution and conser ve natural resources. Touch the [Energy Save] key to configure the settings.
7-58 SYSTEM SETTINGS Contents Operation Settings Settings relate d to machine operation can be configured. Touch the [ Operation Settings] key to co nfigure the settings. Other Settings Keys Touch Sound This setting is used to adjust (or turn off) the volume of the beep that sounds when you touch a key.
7-59 SYSTEM SETTINGS Contents MFP Display Pattern Setting One of six color patter ns can be selected for t he color pattern in the touch pane l. A sample of the selected pa ttern can be viewed. Customize Key Setting Short-cuts to fu nctions that are frequen tly used ca n be disp layed in the base scree n of each m ode.
7-60 SYSTEM SETTINGS Contents Preview Setting Configure settings fo r the preview screen that can be used for fax/image send and documen t filing. Default Preview Display Set the display zoom ratio of the preview scr een for fax/image send and document filing.
7-61 SYSTEM SETTINGS Contents Device Control These settings contro l devices installed on the machine. Touch the [Device Cont rol] key to configure the settings. Other Settings AB/Inch Type Setting The numbers and units of the def ault settings and input ranges that appear in the setting screens can be switched between inches and AB sizes.
7-62 SYSTEM SETTINGS Contents Optimization of a Hard Disk This function o ptimizes the hard dr ive of the mach ine by defragmenting dat a. If a job is in progress, a message will appear and optimiz ation will not begin until the job is finished.
7-63 SYSTEM SETTINGS Contents Disabling of Devices Use these settings when a peripheral device on the machine has faile d or when you wish to temporarily disable a device. Disabling of Document Feeder Use this setting to prohibit the use of the automatic document fee der, such as when the fe eder malfun ctions.
7-64 SYSTEM SETTINGS Contents Copy Function Settings The following sett ings are related to copying. Touc h the [Copy Function Setting s] key to configure th e settings. Default settings select ed with these settings apply to all function s of the machine (not just the copy func tion).
7-65 SYSTEM SETTINGS Contents Other Settings Copy Exposure Adjustment This is used to ad just the exposure level when [Auto] is used for th e copy ex posure. Color Use this to set the copy exposure level in color mode for the document glass and for the automatic document feeder.
7-66 SYSTEM SETTINGS Contents Auto Selection of Paper Tray that was Last Loaded When this setting is enabled and th e machine is on standby in copy mode, the last paper tray that wa s loaded with paper aut omatically becomes the default paper tray for copy m ode, until the machine is r eset.
7-67 SYSTEM SETTINGS Contents Color Adjustments The following color settings can be configured . Initial Color Balance Setting Color balance values obtained using "Co lor Balance" in the special modes can be store d in a program (1 to 48), and those values can be retrieved and sto red as the initial color balance setting.
7-68 SYSTEM SETTINGS Contents Network Settings Network setting s are descr ibed below. To uch the [Ne twork Setting s] key to con figure the settings. IPv4 Settings When using the machine on a TCP/IP (IPv4) network, u se this setting to configure the IP address of the machin e.
7-69 SYSTEM SETTINGS Contents Printer Settings Settings related to the printer function can be conf igured. Touch the [Print er Settings] key to configure the se ttings. Default Settings Printer condition setting s are described below. Prohibit Notice Page Printing This setting is used to disable print ing of notice pages.
7-70 SYSTEM SETTINGS Contents Interface Settings These settings are used to control and monitor da ta trans mitted to the USB port or network port of th e machine. Hexadecimal Dump Mode This function is used t o print the print data from a computer in hexa decimal format toget her with the corresponding ASCII t ext.
7-71 SYSTEM SETTINGS Contents Auto Color Calibration This is used to perform auto matic color correction wh en the color copy or print out put appears to contain the inco rrect colors throughou t the document. The machine pr ints a test patch, the test pat ch is scanned, and the color is automatically correcte d.
7-72 SYSTEM SETTINGS Contents Image Send Settings Settings relate d to the image send functi on (scan, Internet fax, etc.) can be configured. To uch the [Image Send Set tings] key to configure the settings. Operation Settings The operation sett ings below apply to all image send functio ns.
7-73 SYSTEM SETTINGS Contents Must Input Next Address Key at Broadcast Setting This setting is used to req uire that the [Next Addr ess] key be touched b efore the next ad dress is entere d when performing a broadcast transmission.
7-74 SYSTEM SETTINGS Contents Disable Registration of Program This prohibits the use of the add ress book when a program is stored. Configure the setting f or each of the following items: •E - m a i l • FTP •D e s k t o p • Network Fold er • Internet Fax (Including Direct SMTP) •F a x Select All: Select all items.
7-75 SYSTEM SETTINGS Contents Use this settin g to enter th e Internet fax addres s, fax number of the machine and the na me of the user. Sender Data Registration Use this to store the sende r name for fax and Inte rnet fax, the se nder number f or fax, and the sender address for Inte rnet fax.
7-76 SYSTEM SETTINGS Contents Scan Settings Settings related to scanning can be configured. Default Sender Set The information stored here is used if you do not specify [Reply-To] in the send se ttings when performing Scan to E-mail. Sender Name Enter a default sender name (maximum of 20 characters) .
7-77 SYSTEM SETTINGS Contents Maximum Size of E-mail Attachments (E-mail) To prevent the t ransmission of excessively large image files by Scan to E-mail, a file size limit can be s et from 1 MB to 10 MB in increme nts of 1 M B.
7-78 SYSTEM SETTINGS Contents I-Fax Settings These settings are used to configure the default set tings for Inte rnet fax. Auto Wake Up Print When the [POWER ] key ( ) is "off" (but the m ain power switch is "on") and an In ternet fax is received, this function activa tes the machine and p rints the fax.
7-79 SYSTEM SETTINGS Contents Activity Report Print Select Setting This is used to have the Image Sending Activit y Report stored in the machine's memory autom atically print at specified times.
7-80 SYSTEM SETTINGS Contents Rotation Sending Setting When transmitt ing an im age that is one of the following sizes, this function rotates the image co unterclockwise 90 degrees.
7-81 SYSTEM SETTINGS Contents Receiving Date & Time Print Enable this setting to have t he date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Ima ge] for the positio n where the date and time is print ed.
7-82 SYSTEM SETTINGS Contents Document Filing Settings Document filing settings are de scribed below. Touch the [D ocument Filing Settings] key to configure the settings. Other Settings Default Mode Settings This is used to specif y which mode, Sharing or Confidential, is used as the defa ult mode when storing a file.
7-83 SYSTEM SETTINGS Contents Color Data Compression Ratio Setting [Low], [Medium], or [High] can be selecte d for the default compression ratio for transmissi on of a stored color file. Scan Complete Sound Setting This setting adjusts t he volume of the be ep that sounds when scanning ends.
7-84 SYSTEM SETTINGS Contents Document Output Options The use of a stored file ca n be allowed or prohibite d by opera tion type and by the mod e from which the file was stored.
7-85 SYSTEM SETTINGS Contents List Print (Administrator) This is used to print lists and repor ts that are only for us e by t he administrator of the ma chine. Touch the [L ist Print (Administrat or)] key to configure the settings. Administrator Settings List Lists of the administ rator settings for th e following modes can be printed.
7-86 SYSTEM SETTINGS Contents Security Settings The following settin gs are related to security. To uch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmissio n over a network. SSL is a protocol that enable s the encryption of information communica ted over a network.
7-87 SYSTEM SETTINGS Contents Enable/Disable Settings The following s ettings ar e used to p rohibit the use of ce rtain functio ns. Touch the [Enab le/Disable Sett ings] key to configure the settings. Printer Condition Settings Disable Blank Pa ge Print This setting is used to disable blank pag e printing.
7-88 SYSTEM SETTINGS Contents Copy Function Settings Disabling Deletion of Job Programs This is used to pr ohibit the deleti on and changing of copy settings stor ed in job pr ograms. Disabling of Bypass-Tray in Duplex Copy This is used to prohibit the use of the bypass tray when making two-sided copies.
7-89 SYSTEM SETTINGS Contents Disable Registering Dest ination on Web Page (When network connection is ena bled.) This disables addr ess control from the Web pa ges. • Group (Direct Entry) • Group (Addre ss Book) • Individual Select All: Select all items.
7-90 SYSTEM SETTINGS Contents Change Administrator Password This is used to change th e administra tor password. To uch the [Change Administr ator Password] key t o change the password. When changing the passwor d, be sure to remember the ne w password.
7-91 SYSTEM SETTINGS Contents Data Backup Settings and infor mation stored in th e machine can be saved to USB memory. Storage Backup Address book info rmation and user infor mation stored in the machine ca n be saved to a nd retrieved fr om USB memory.
7-92 SYSTEM SETTINGS Contents Storing/Calling of System Settings The current system sett ings can be stored, previou sly stored system settings ca n be retrieved, and the fa ctory default system settings can be res tored. Touc h the [Storing/Calling of System Sett ings] key to configure the settings.
7-93 SYSTEM SETTINGS Contents Sharp OSA Settings External Account Setting (When the external accoun t module is installed.) External Accou nt Control When this setting is enabled, the machine ent ers external tota ling mode and the totaling fu nction can be used via an external account app lication.
7-94 SYSTEM SETTINGS Contents This section explains system settings th at are specifically for the fax function. The system settings fo r the fax function can only be conf igured when th e facsimile expansion kit is installed.
7-95 SYSTEM SETTINGS Contents Address Control Address Book This section explains items specifica lly used for fax in "Address Control". For items that are also used for other functions, se e " Address C ontrol " (page 7-16). When the [Address Book] key is touch ed, the following screen appe ars.
7-96 SYSTEM SETTINGS Contents Settings Item Description General items stored Address Type Select the type of address to be stored in the addres s book. In this case, select [Fax ]. Search Number Set a search number. The lowest avail able number is automat ically entered.
7-97 SYSTEM SETTINGS Contents F-Code Memory Box This section explains h ow to store memory bo xes for vario us types of F-code communicat ion. When the [F-Code Memor y Box] key is touched, the follo wing screen appears. • [Add New] key Use this to add a new mem ory box.
7-98 SYSTEM SETTINGS Contents Settings Item Description Items common to all types Box Type Select the type of box. • Polling Memory: Store a memory bo x for F-code polling memory.
7-99 SYSTEM SETTINGS Contents Fax Data Receive/Forward This section expla ins settings for rec eption and forwa rding. Fax Settings The following items appear when the "Fax Settings" are conf igured. Item Description Receive Setting Set the fax reception method.
7-100 SYSTEM SETTINGS Contents System Settings for Fax (Administrator) List When the system settings fo r fax are accessed with admini strator rights, the following items appear. For inform ation on the gener al settings, se e " System Settings for Fax (General) List " (pag e 7-94).
7-101 SYSTEM SETTINGS Contents Transaction Report Pr int Se lect Setting 7-103 • Single Se nding Print Out Error Report Only • Broadcasting Print Out All Report • Receiving No Printed Report.
7-102 SYSTEM SETTINGS Contents Image Send Settings Settings relate d to the image send functi on (scan, Internet fax, etc.) can be configured. To uch the [Image Send Set tings] key to configure the settings. Fax Settings The fax settings can be enable d or disabled to suit the needs of your workplac e.
7-103 SYSTEM SETTINGS Contents Original Print on Transaction Report When a transaction repo rt is printed for a memory transmission, this is used to print part of the f irst page of the transmitted orig inal on the transaction report. Select one of the settings belo w.
7-104 SYSTEM SETTINGS Contents Settings for fax tran smission can be configured. Rotation Sending Setting When transmitt ing an im age that is one of the following sizes, this function rotates the image co unterclockwise 90 degrees. (The setting can be configured separately for each size.
7-105 SYSTEM SETTINGS Contents Settings for fax reception can be configured. Number of Calls in Auto Reception This setting is used to select the num ber of rings on which the machine automatic ally receives a call and begins fax re ception in auto reception mode .
7-106 SYSTEM SETTINGS Contents Receiving Date & Time Print Enable this setting to have t he date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Ima ge] for the positio n where the date and time is print ed.
7-107 SYSTEM SETTINGS Contents APPENDIX System Settings Menu T otal Count System Settings Entering Administrator's Passwor d Ke yboard Select Clock Adjust Device Count Job Count All Custom Settin.
7-108 SYSTEM SETTINGS Contents Image Send Settings Operation Settings Other Settings Default Displa y Settings Address Book Default Selection Initial Resolution Setting Default Exposure Settings Must .
8-1 This chapter provides soluti ons to possible problems in a question and answer format. Locate the qu estion that relates to your problem and use th e answer to help correct th e situat ion. If you are unab le to solve a problem using this manual, please contact your dealer or nearest SHARP Service Department.
8-2 TROUBLESHOOTING Contents This section explains what to do whe n a paper misfeed occurs in the machine. REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfee d has occurred." will appear in t he touch panel and printing and scanning will stop.
8-3 TROUBLESHOOTING Contents HOW TO REMOVE MISFEEDS If you require more info rmation when reading the instru ctions in the touch panel, se e the paper misfeed illustrations below. Refer to the illustration belo w and then go to the appropriate illust ration (1 to 10) for your situation.
8-4 TROUBLESHOOTING Contents (3) Paper misfeed in the fusing unit If a paper misf eed has occurred inside the f using unit, press do wn on the green part, open t he fusing unit, and r emove the pap er. (4) Paper misfeed in the transport area When the rotate kno b is turned in th e directio n of the arrow, pape r comes out for above.
8-5 TROUBLESHOOTING Contents (9) Paper misfeed in tray 1 to tray 4 (in the tray) When a paper ge ts twisted to the roller, r emove the tray and remove the misfeed paper. (10) Paper misfeed in the finisher Open the fr ont cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
8-6 TROUBLESHOOTING Contents Follow the steps below to remove a staple jam. FINISHER REMOVING STAPLE JAMS Caution Take care that a bent staple does not hurt you. 1 Open the cover. 2 While pressing the lever over to the left, slide the finisher to the left until it stops.
8-7 TROUBLESHOOTING Contents 5 Lower the lever at the front end of the staple case. 6 Replace the staple case. Push the staple case in until it clicks into place. 7 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
8-8 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPYING OPERATION COPYING PROBLEMS RELATED TO COPYING OPERA TION • Copying d oes not ta ke place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-9 TROUBLESHOOTING Contents Two-sided copying does not take place. Does the paper typ e setting of the selected tray sp ecify a type of paper tha t cannot be used fo r two-sided copying? Check "Tray Settings" in the system settings. If the [Disable Duplex] checkbox is selected , two-side d copying using that tray will no t be possible.
8-10 TROUBLESHOOTING Contents PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light or too dark. Is the image too light or too dark? Sel ect an appropriate exposure mode for the original being copied and adjust the expo sure level manually.
8-11 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINTING OPERATION PRINTING PROBLEMS RELATED TO PRIN TING OPERATION • Printing d oes not tak e place.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-12 TROUBLESHOOTING Contents Printing does not take place. Is the IP address selected correctly? (Windows) If the machine does not have a perma nent IP address (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
8-13 TROUBLESHOOTING Contents Printing does not take place. Is the I/O timeout setting too short? If the I/O timeout setting is too short, errors may occur while writing to the printer. Ask t he administrator of the machine to configure an appropriat e time in "I/O Timeout".
8-14 TROUBLESHOOTING Contents PROBLEMS RELATED TO PRINT RESULTS Direct printing of a file in a shared folder on a computer is not possible . Is "IPsec Settings" enabled on the machine? When .
8-15 TROUBLESHOOTING Contents Colors are off. Did you perform "Registration Adjustment"? Ask your administrator to perform "Registration Adjustment". If the colors are out of posi ti on in the prin ted output of a color print job, "Registration Adjustment" can be used to adjust the print position of each color.
8-16 TROUBLESHOOTING Contents The image is upside down. Is the correct binding position sele cted for two-sided printing? When two-sided printing is performe d, every other page is printed upside do wn when tabl et binding is selected for the binding position.
8-17 TROUBLESHOOTING Contents FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmissio n does n ot take plac e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-18 • The trans mitted fax p rints out bla nk at the r eceiving side.
8-18 TROUBLESHOOTING Contents PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does not take place. Is the telephone line connected securely? Check the telephone line jack, the wall jack, and any extension adapters to make sure that all connections are secure.
8-19 TROUBLESHOOTING Contents Transmission does not take place. Does the job status screen (completed jobs) or a transaction report in dicate that the transmission was not successful? Perform the transmission again.
8-20 TROUBLESHOOTING Contents PROBLEMS RELATED TO RECEPTION Problem Point to check Solution Printing does not take place after reception. Does a message appe ar in the d isplay instructing you to add ton er or paper? (Printing is not possible when this screen appears.
8-21 TROUBLESHOOTING Contents PROBLEMS RELATED TO TELEPHONE PROBLEMS RELATED TO AUDIBLE SIGNALS Problem Point to check Solution Dialing is not possible. Is the extensio n phone connected? Check th e telephone line jack, the extension phone jack, the wall jack, and any extension ad apters to make sure that all connections are secure.
8-22 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used.
8-23 TROUBLESHOOTING Contents PROBLEMS RELATED TO SC ANNING / INTERNET FAX OPERATION SCANNING / INTERNET FAX PROBLEMS RELATED TO SCAN NING / INTERNET FAX OPERATION • Transmissio n does n ot take plac e. . . . . . . . . . . . . . . . . . . . . . . . .
8-24 TROUBLESHOOTING Contents Transmission does not take place. Does the image file exceed the e-mail attachment limit set in the system settings (administrator)? If your administrator has set a limit on the size of transmitted files, a file that exceeds the limi t cannot be transmitted.
8-25 TROUBLESHOOTING Contents The received image file cannot be ope ned. Does the viewer pr ogram used by the recipient support the forma t of the received image data? The recipient may be able to open the file if you change the file type and compressi on mode selected at the time of transmission.
8-26 TROUBLESHOOTING Contents PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is clipped. Is the original scan size setting smal ler than the actual original size? Set the scan size to the actual original size.
8-27 TROUBLESHOOTING Contents JPEG was selected for the file type but the file was created as a TIFF file. Did you press the [BLACK & WHITE START] key to begin sca nning? When [JPEG] is selected for the file type and th e image is scanned in Mono 2, the file will be cre ated as a TIFF file.
8-28 TROUBLESHOOTING Contents PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch indivi dual key or group key cannot be stored. Has the maximum number of keys been stored? Delete one-touch keys and group keys that are not being used.
8-29 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-29 • A filed data can not be printed.
8-30 TROUBLESHOOTING Contents PROBLEMS RELATED TO FILE MANAGEMENT A job cannot be stored in a custom folder. Do custom folders appear in "Folder Information"? (When printing) Click the [Get Folder Name] button in the docume nt filing save screen of the printer driver to call up th e custom folders that have been created on the machine.
8-31 TROUBLESHOOTING Contents GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERA TION • Specified m achine functio ns cannot be used. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-32 • The operat ion pane l cannot be used.
8-32 TROUBLESHOOTING Contents PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine functions cannot be used. Have functions been di sabled by the administrator? Some functions may have been disabled in the system settings (administrator).
8-33 TROUBLESHOOTING Contents The operation panel cannot be used. Does the message "Call for service. Code:xx-xx*." appear in the touch panel? *Letters and numbers appear in xx-xx.
8-34 TROUBLESHOOTING Contents PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem Point to check Solution The original misfeeds (automatic document feeder). Is too much paper loaded in document feeder tray? Make sure that the stack of paper in the tray is not higher than the indicator line.
8-35 TROUBLESHOOTING Contents PROBLEMS RELATED TO QU ALITY / PRINT RESULTS The paper misfeeds. Has the correct paper size been set? If you are using a special size, be sure to specify the paper size. If the size of paper loaded in a tray was changed, be sure to check the paper size setting.
8-36 TROUBLESHOOTING Contents Smudges appear on printed output. Are you using paper that is not within the specifications? Use SHARP-recommended paper. Using paper that is for other models or special pap er that is not suppo rted may result in misfeeds, creases, or smudges.
8-37 TROUBLESHOOTING Contents PROBLEMS RELATED TO PERIPHERAL DEVICES Printing takes place on the wrong side of the paper. Is the paper loaded with the print side facing in the correct direction? • Trays 1 to 4: Load the paper with the front side facing up*.
8-38 TROUBLESHOOTING Contents OTHER PROBLEMS Stapling does not take place. Is a different width of paper mixed in? Stapling is not possible when paper of different widths are mixed together. To perform mixed size stapling, use paper of the same width.
8-39 TROUBLESHOOTING Contents You forgot the administrator password. Was the administrator password changed from the factory default setting? Contact your dealer or neare st SHARP Service Department. For the factory default admin istrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Maintenance & Safety Guide.
SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MXC401-US-Z2 Operat.
An important point after buying a device Sharp MX-C401 (or even before the purchase) is to read its user manual. We should do this for several simple reasons:
If you have not bought Sharp MX-C401 yet, this is a good time to familiarize yourself with the basic data on the product. First of all view first pages of the manual, you can find above. You should find there the most important technical data Sharp MX-C401 - thus you can check whether the hardware meets your expectations. When delving into next pages of the user manual, Sharp MX-C401 you will learn all the available features of the product, as well as information on its operation. The information that you get Sharp MX-C401 will certainly help you make a decision on the purchase.
If you already are a holder of Sharp MX-C401, but have not read the manual yet, you should do it for the reasons described above. You will learn then if you properly used the available features, and whether you have not made any mistakes, which can shorten the lifetime Sharp MX-C401.
However, one of the most important roles played by the user manual is to help in solving problems with Sharp MX-C401. Almost always you will find there Troubleshooting, which are the most frequently occurring failures and malfunctions of the device Sharp MX-C401 along with tips on how to solve them. Even if you fail to solve the problem, the manual will show you a further procedure – contact to the customer service center or the nearest service center
